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HomeMy WebLinkAbout2000-09-12 Council Minutes0 KNEEHILL COUNTY AGENDA - COUNCIL MEETING September 12, 2000 1 Approval of Agenda 2 Approval of Minutes (also need minutes to be edited for publication) 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS: 9.00 A.M Mr Wayne Magnuson — see agenda item #20 11 30 A.M Assessment Review Board — see agenda item #15 GENERAL 6 Councillor Resignation 7 Kneehill Ambulance Service 8 Trochu Fire Hall 9 Assessment Revisions per MGA 305(1) 10 Bigelow Dam Meeting 11 Utilicorp Networks Canada News Release 12 Golden Hills Annual Scholarship 13 Aug 30/00 Kneehill Regional Water Committee meeting report 14 Dry Island Buffalo Jump Provincial Park 15 Assessment Review Board TRANSPORTATION. 16 Transportation and Utilities Report 17 Gravel Testing 18 SH 806 Project 19 Dirt Road Policy 20 Request for Access Road — NW 03 34 22 W4 PLANNING. 21 Municipal Planning Commission Procedures 22 Public Hearing Date re Redesignation Application SW 16 30 26 W4 COMMITTEE REPORTS 23 August 3/00 Kneehill Watershed Advisory Committee meeting report 24 June 27 & July 28/00 Three Hills & District Seed Cleaning Plant Ltd minutes 25 Jul 6/00 Wild Rose Economic Development Corporation reports 26 May 17 & June 28/00 Health Authority 45 board meeting minutes 27 Aug 25/00 CAAMD &C Directors' Meeting 28 Aug 29/00 Fire Chiefs' Meeting 29 Sept 5100 Carbon & District Recreation Board information LATE ITEMS. 30 Sept 8/00 Road Committee Report 1 0 KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street Three Hills Alberta, on Tuesday, September 12, 2000 commencing at 8 30 A.M. The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Marjorie D Vetter Division Four PRESENT James Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven Jennifer Deak, Administrator, and Lonnie McCook Assistant Administrator were also present CALL TO ORDER ' Reeve Otto Hoff called the meeting to order at 8 40 A.M ; Mr Hanger moved approval of the agenda. AGENDA CARRIED APPROVAL Mrs Deak requested Council edit the August 22/00 minutes for publication in the newspaper A request was made to deal with the Road Committee Report prior to the 9.00 A.M scheduled appointment ROAD COMM. REPORT The September 8/2000 Road Committee report was then distributed and reviewed Mrs Lowen moved approval for the Public Works .Superintendent to enter into a 50 150 Phi/ p a. cost sharing arrangement, between the County and Sir Anne's Church, for a new fence MEEHAN between the Meehan and St. Anne Cemeteries CEMETERY CARRIED FENCE A discussion followed on the options for this fence chain link or the new type of plastic D board and it was agreed this decision would be at the public works superintendents /�� U discretion It was also noted the gates into the cemetery may need addressing. -6 Mr Wagstaff moved approval of the September 8, 2000, Road Committee Report with the exception of item #6, Magnuson Road (S of 09- 34 -22 -W4 and W of 03- 34- 22 -W4), which would he addressed with agenda item #19, Dirt Road Policy CARRIED Mr Wayne Magnuson entered the meeting — time 9.05 A.M On behalf of Council Mr Hoff welcomed Mr Magnuson to the meeting and introductions were made Mr Magnuson advised Council he had applied for a building permit to place a mobile home on the 40 acre parcel of NW 03 34 22 W4 that he owns. Currently there is a seasonal use trailer at this site The access to the site is a problem and this has held up the development permit process, which requires approved access to be established The file was then reviewed and it was noted Mr Magnuson originally owned the north half of this section The municipality refused his original request for subdivision at this location However, AB Environment which later purchased the balance of the north half of this section, obtained an Order in Council for the subdivision. This process bypassed and superceded the municipality's Subdivision and Development Appeal Board process A May 1980 letter from Municipal Affairs Minister Marvin Moore advises AB Environment has the power to have land subdivided without reference to the Planning Act for certain Crown purposes, including parks, the land acquired is to be used as an overnight camping location for JDAHN APPROVAL OF ROAD COMMITTEE REPORT MAGNUSON RAOD REQUEST Nw 03- 34 -22 -w4 KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 canoeists on the Red Deer River there is no requirement for municipal roads or services as Kneehill was not involved in the subdivision process In a May 1980 letter from Peter Trynchy Minister of Recreation and Parks, it is noted the land is being banked for future provincial park purposes and that no road construction or other financial burden on the municipality will be required A discussion followed on current access to this land and Mr Magnuson noted, due to the terrain, he currently gains access via the adjacent landowner's property (NE 04 34 22 W4) onto his land the road allowance on his property to the proposed building site is undeveloped Other letters in the file were reviewed including letters from the municipality stating they would not be building a road at this location Mr Magnuson noted he was not expecting a full grade road but required something that would be accessible year round — a blade grade would be acceptable It was also noted there was no access to the crown land at this location The amount of traffic using the dirt road at this location was discussed and Mr Magnuson noted Messrs Lorne Whyte Robert Painter and McKinlay would all benefit from better access into this location In response to a question, Mr Magnuson noted there had never been any formal agreement between himself and the adjacent landowner regarding use of adjacent land to access his property Mr Magnuson was shown the 1980 letters from the provincial Ministers and he requested copies for his files noting he was gaining more information into this process Mr Wagstaff recommended Mr Magnuson investigate the province's intentions for the crown land at this location, noting Special Places had addressed this and if the recommendations were approved the land would have specific uses A discussion followed on the extent of the municipality's responsibilities regarding access to a subdivision that was not approved by the municipality but rather the provincial government It was recommended Mr Magnuson approach his MLA about this matter It was also requested Mr Magnuson keep a paper trail of his dealings with the provincial government and keep the County apprised of his progress regarding this matter Mr Magnuson indicated he would contact the province to further pursue this matter and thanked Council for the appointment Mr Magnuson left the meeting — time 9 40 AN Further discussion followed on this matter Mr. Hanger moved the County not participate nor allow the construction of a road access for Mr Wayne Magnuson at NW 03- 34 -22 -W4 as the County's position is that the province created this subdivision, therefore they should be responsible for access into this parcel of land CARRIED Mr Wagstaff moved the meeting "go in camera" with Councillors only remaining in the room. CARRIED Mrs Deak and Mr McCook left the meeting — time 10 05 A.M Mrs. Lowen moved the meeting go "out of camera. " CARRIED Mrs Deak and Mr McCook re entered the meeting time 10 55 A.M. Mr Wagstaff distributed letters to all Councillors Mrs Deak and Mr McCook, advising Mr Kevin Hoppins had stopped him this morning, en route to to day's Council meeting and given him these letters Mrs Deak read the letter from the Trochu Volunteer Fire Department advising they had met on August 30/00 to discuss the August 29/00 meeting between the Kneehill Capital Committee and the Trochu Fire Committee After listening to the tape recording of this meeting a motion was passed by the membership that upon completion of the following installations master water line, multiple phone lines, radio communications new doors, flashing be replaced on the exterior of the building, line the interior walls with tin and any other areas of concern be addressed upon further inspection before the Trochu Fire Department will move from its current location into the former Ledcor facility Mrs Deak then distributed and read the minutes of the August 29/00 JDAHN MAGNUSON ROAD REQUEST Nw 03- 34 -22 -w4 Oct- IN CAMERA TROCHU FIRE HALL 2 L-71 KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 meeting between the County s Fire and Capital Committee and the Trochu Fire Committee Mrs Vetter requested a copy of the minutes be sent to Richard Marz MLA as a copy of the Trochu fire department's letter had been forwarded to the MLA. It was agreed this was nol necessary as the issue was not a MLA issue but rather a local government matter A discussion followed and the following noted the Committee was not informed the meting was being taped and this was not disclosed until the end of the meeting — while the Committee does not object to this taping it does object to the lack of disclosure on the part of the Trochu fire committee, the quote on the letter is taken out of context, this facility is the County s building and may be utilized by all County fire departments for training, etc, this facility is not the County's disaster centre the August 29/00 meeting clearly set out the protocol and the communication channels the firemen were to use — that is the Trochu Fire Committee was to go through Mr McCook or Mr Tiller who would then report to the County's Fire and Capital Committee who would, in turn, submit their recommendations to Council for approval, Council had a problem with the procedure the Trochu firemen had used (sending letters to Council) Mr Hanger moved a letter he sent to the Trochu Firemen advising them of the protoco they were to use, as agreed at the August 29, 2000 meeting, that being a) The three memhers of the Trochu Fire Committee were to liaise and communicate with Mr Randy Tiller for fire issues and with Mr Lonnie McCook for other issue, (capital purchases, etc.) b) Mr Tiller and Mr McCook will report to the County's Fire and Capital Committee. c) The County's Fire and Capital Committee will make recommendations to Count Council. d) Council will review these recommendations for approval Further, the Septemher 9, 2000 letter from the Trochu Volunteer Fire Department, delivered to Council, be referred to Mr McCook and Mr Tiller, as per approved protocol CARRIED Mr Vickery extended congratulations to the Fire and Capital Committee for their work with the Trochu Fire Committee Mr Wagstaff moved the meeting recess in order to hold the 2000 Assessment Review 2000 Board ASSESSMENT CARRIED REVIEW BOARD Time 11 35 A M Mrs. Lowen moved Council reconvene, the 2000 Assessment Review Board being completer CARRIED Mr Wagstaff moved approval of the accounts presented for payment today, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff and Lowen. ACCOUNTS D _ �__ 1 Mrs Deak reported she had received, under date of August 28, 2000 the resignation of Division Three Councillor Jane Allan Mrs Allan had resigned her position due to increased family pressures and responsibilities requiring her immediate attention Mrs Deak noted under Section 162 of the Municipal Government Act Council had the option of holding a by election Mr Wagstaff indicated he was in favour of holding a by- election Mrs Vetter moved there be no by- election held to fill the Councillor vacancy in Division DIVISION 3 Three. COUNCILLOR CARRIED RESIGNATION Mr Vickery moved a letter he sent to Mrs. Allan, accepting, with understanding, her JDAHN 3 is KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 resignation and thanking her for her services as a County Councillor for Division Three. CARRIED It was noted Mrs Allan s retirement entitlement, as per policy, needed to be processed Mr Hanger advised Council of a meeting request he had received from Mr Ed Miller, on behalf of a group of ratepayers in the Acme Linden area, who wanted to meet to discuss the County's position with regard to the Kneehill ambulance and other point services Mr Hanger requested Mr Vickery the other Council member on the Joint Services Committee also attend this meeting Mr Hanger further noted this group had indicated they did not want an administrative person in attendance as they did not want minutes of this meeting recorded — it was to be an informal meeting This meeting had been scheduled for 7 30 P M tonight at the County office A discussion followed and it was noted the County had presented it Joint Services position at the 1999 Divisional Meetings where this position had received support from those ratepayers in attendance Mrs. Lowen moved Council reconfirm its vision for the provision of ambulance service, as originally agreed upon at the May 23, 2000 Council meeting, that being The ambulance service will be operated as a business in a responsible and accountable manner that is adequate to meet the needs of those involved Adequate being defined as " as good or better than the current level of service, nothing less than what is being offered now " Operations to be cost neutral with a per capita cost sharing should expenses exceed revenues Intent to provide this service for County ratepayers with other jurisdictions to determine their involvement with this service. Asset allocation of the Society's assets to be based on percentage of contribution. CARRIED RATEPAYER MEETING WITH JOINT SERVICES COMMITTEE i 0 RE- CONFIRMATION OF VISION FOR PROVISION OF COUNTY AMBULANCE SERVICE A request was made to provide all Councillors with a copy of this position along with other,D pertinent information regarding the County s decision to withdraw from the Kneehill !.- Ambulance Society Mrs. Vetter moved to table the Kneehill Ambulance Service budget request and letter from the urban centres regarding the Kneehill Ambulance Service proposal until the next Council meeting CARRIED Mrs Deak reported an application had been received from Sherry and Marty Stromquist to amend the County's Land Use Bylaw by redesignating a portion (60 0 acres) of the SW 16 30 26 W4 from Agricultural District (A) to Local Rural Commercial District (LCR) Mr Vickery moved a public hearing date be set for October 24, 2000 at 10 00 A.M to hear this application for redesignation of a portion of the VW 16- 30- 26 -W4. CARRIED BALANCE OF KAS ISSUES TABLED �1,ED if�.�EPf ��'► OC7 PUBLIC HEARING DATE REDESIGNATION sw 16- 30 -26 -w4 Mr Vickery moved the balance of the agenda be tabled until the next meeting BALANCE OF CARRIED AGENDA TABLE Mr Hanger moved the meeting recess until Wednesday, September 20, 2000, at 8 30 RECESS A. M Time —1 00 P M li JDAHN CARRIED 4 n M KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 September 20, 2000 Time 8 32 A M CALL TO ORDER Mr Hoff called to order the meeting that was recessed from Tuesday, September 12, 2000 ' Time 8 32 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Marjorie D Vetter James Hanger Richard M Vickery Glen Wagstaff PRESENT Division Two Division One Division Four Division Five Division Six Division Seven Also present were Jennifer Deak, Administrator, Lonnie McCook Assistant Administrator and Barb Long who recorded the minutes AGENDA ADDITION A request was made to add the following to the agenda Under Agenda item 31 Agricultural Service Board APPROVAL OF AUG.22 /00 Moved approval of the minutes of August 22, 2000 Council meeting. MINUTES CARRIED Council requested that as of today the names of those making motions during Council NO NAMES FOR meetings not be recorded in the minutes MOTIONS The Administrator s report was presented ADM REPORT Moved approval of the Administrator's report, as presented CARRIED E.C. REPORT The September 7 2000 Executive Committee report was presented RES RD PROGRAM Under Item #14, Resource Road Program it was noted Kneehill County is not eligible for the resource road program as the County is unable to meet the traffic count criteria STATEMENTS TO Under Item #37 County Fire Ban discussion ensued regarding the County s media policy PRESS -MEDIA stipulating only the Reeve or Deputy Reeve are to be the official spokesmen for the POLICY municipality and the potential for misquotes when providing verbal statements A suggestion was made, that in order to avoid mistakes or any misrepresentation, any statement given to the press should be to the form of a written response from Council and only supplied upon receipt of a written request from the news agency specifying what information they require Council agreed that it should also be ensured the written response will be printed in its entirety and that the Three Hills Capital be advised of this new policy P CA Moved that any statements made to the media be in the form of a written statement from Council and.further this statement to be supplied only upon receipt of a written request from the media CARRIED UNANIMOUSLY Under Item #43, the name should be corrected to read Richard Dietrich C'MUSTIE Under Item #49 Thank You Letter from Jim and Doris Christie Council requested a time PRESENTATION for the presentation of the County plaque be arranged with the Christies once the date for the Annual Road Tour has been established APPROVAL OF EC Moved approval of the September 7, 2000 Executive Committee report, with the above REPORT noted amendment. CARRIED Mrs Deak reported the Kneehill Ambulance Service Board (KAS) at their September 6, 2000 meeting, requested the County consider adjusting the budget to allow the Linden KAS BUGET station to be manned with sufficient staff at this location to take second call transfers, as It 1S REQUEST JD /MIN 5 11 KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 very difficult for the volunteer ambulance personnel to take the time required to handle these calls Moved the Kneehill Ambulance Society be advised Kneehill County reconfirmed the year i; 2000 budget amount to remain at $311,150.00. CARRIED A September 6 2000 letter signed by the mayors of the towns and villages within Kneehill County offered a proposal to Kneehill County which the urban centers believe allow the KAS to continue and proceed into the future as an improved regional organization The letter requested the County revisit their decision to withdraw from the KAS and establish its own ambulance service and to continue to work together as one group to provide a high level of emergency service in the most cost effective manner This proposal included All current Board Members on the KAS be replaced with new members • new Medical Director/Board Member be appointed • Chief Administrative Officer (CAO) be hired to oversee the daily operations of the KAS Duties to include scheduling personnel maintaining required equipment and inventories handling accounts receivable and payable, maintain control of the Society's accounting function etc This CAO shall operate independently of all municipalities and answer only to the KAS Board REQUEST TO REVISIT COUNTY DECISION TO WITHDRAW FROM KAS L oc, 51o� Moved that Kneehill County respond to the above letter by reconfirming the County's ti original position and motion regarding the provision of ambulance service within Kneehill County CARRIED A letter directed to all personnel of the Kneehill Ambulance Service and signed by the (I mayors of the urban centers within Kneehill County was received on September 11, 2000 This letter advised the KAS representatives had met on August 31, 2000 and wished to ,> acknowledge the excellence of the ambulance service personnel the quality of the ambulance service being provided within Kneehill County and expressed their unanimous support of the KAS and its continued service The Joint Services Committee reported on a meeting held on the evening of September 12, 2000 with ratepayers from the southwest portion of the municipality These ratepayers expressed concerns about the Kneehill Ambulance Service and indicated they wanted to keep this service operating out of Linden The County representatives noted the service originated from the Linden area and recognized the uniqueness of the volunteerism in this �� (k area The ratepayers who met with the County representatives indicated they were willing to do whatever it took to keep this service in Linden Concern was expressed regarding the poor morale of the Linden ambulance volunteers which was felt to be a response to the Operation Director not conducting himself in a professional manner resulting in the cohesiveness and focus of the ambulance personnel breaking down Lengthy discussion ensued on the placement of ambulances to provide for a response time that would be fair for all residents of the County regardless of location Council reconfirmed its former decision to withdraw from the KAS effective June 1, 2001 and to provide its own ambulance service providing equal or better service to the rural residents of the County To provide this service and out of respect for Linden as the originating body of the ambulance system and for their unique spirit of volunteerism Council requested the following offer be proposed to the group representing the concerned ratepayers of the Linden area, the representatives of this group consisting of Doug and Helga Price Ed Miller, Vivian and Miles Hannah and Bob and Edith Penner LETTER FROM T &V THANKING KAS PERSONNEL JOINT SRVCS MEETING WITH RATEPAYERS LINDEN AREA RE. i PROPOSAL TO LINDEN RE AMB SERVICE Moved that the County recognizes the concerns and comments brought forward by the L ratepayers of the southwest portion of the municipality and to this extent is willing to • Acknowledge the request from this ratepayer group that the Linden ambulance hall equipment and staff not be used for the Three Hills Hospital transfer calls. Jl)g191N • KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 • Designate the area south of SH 582 and west of Highway 21 to the County boundaries as part of the Kneehill Ambulance .Service (KAS) operating out of Linden. • Billing to allow the Linden KAS to use the County's radio towers for ambulance communications • Willing to pay the E911 ambulance dispatch for this designated area The above provisions are conditional upon • No requisition to the County for this ambulance service for the County residents within this designated area • The ambulance service being provided to this designated area to be monitored to ensure it is adequate to the prior level of ambulance service provided • The County to undertake a review of the ambulance service in this designated area after one year to determine future commitment. • Adjacent ambulance services recognize cross boundary calls That is, common sense must prevail between adjacent ambulance services with the understanding the closest ambulance provider should be dispatched to attend to a medical emergency irregardless of ambulance service boundaries. Should this proposal be accepted and at a later (late determined it does not meet the above provisions, the County will immediately provide its rural ratepayers in this designated area with ambulance service from the County's Three Hills ambulance hall. Further the Kneehill County ambulance service will - Operate out of Three Hills, serving the balance of the rural ratepayers. The ambulance service will be operated as a business in a responsible and accountable manner that is adequate to meet the needs of those involved - Adequate being defined as " as good or better than the current level of service, nothing less than what is being offered now " - Operations to be cost neutral with a per capita cost sharing should expenses exceed revenues. - Intent to provide this service for County ratepayers with other jurisdictions to determine their involvement with this service. CARRIED UNANIMOUSLY Mr Wagstaff left the meeting at 10 14 A.M The meeting recessed from 10 15 A.M until 10 30 A.M SD PR( LINDEN AREA RATEPAYERS RE LINDEN AMB SERVICE KC AMBULANCE SERVICE PROPOSAL Mr McCook requested direction from Council regarding the purchase of land as there is a need to start building the County ambulance hall as soon as possible He reported he has oC investigated some possible land options and the best possibility for the ambulance hall so far�'� would be the CNR owned land located east of the tracks within the town of Three Hills LAND FOR K.C. AMB HALL Moved authorization be given to Mr McCook, Assistant Administrator, to investigate the IY�Q'iv� purchase of the above noted CNR land .for building the County ambulance hall. DDS CARRIED Mr McCook will report back to Council once he has more specific information It was further reported the land located east of Highway 21, N W 20 23 31 W4 owned by LAND PURCHASE L Braconnier would be a good site for a County yard and site Council agreed Mr COUNTY SHOP Braconnier be approached regarding the possible acquisition of land at this location for the AND YARD li County shop and yard It was also felt 20 40 acres would provide enough space for any rF-v"6 future development needed J t Ylj w Mrs Deak presented a request from Steve Nedoshytko Kneehill County Assessor, for an error correction change to the CNR Real Estate Management Roll Numbers ERROR 7839010 7869020 7839030 7839040, 7839050, 7839060 and 7840000 These changes CORRECTION #' JI)IMI ' 7 En KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 were as a result of applying the proper base year modifier to the railway trackage values and CNR ROLL #'S II consolidating all rail trackage to one roll number Moved to concur with the assessor's request for an assessment adjustment to the CNR Real Estate Management Roll Numbers 7839010, 7839020, 7839030, 7839040, 7839050, 7839060, and 7840000. DIRT RD POLICY CARRIED TABLED Moved to table agenda item #19, Dirt Road Policy until the .September 26, 2000 Council J-Z ►'� `- meeting. CARRIED Mr Wagstaff reported he has received several requests from ratepayers in his division for BUFFALO JUMP the County tgaye the section of the re4u Buffalo Jump road from the Hutterite Colony ROAD to Y7iT1tte3 act ha .+arl� h,_n_^ + ^ loc ---- —�w , , . -..,� or Lust to the Park boundary �I h�� _ � ,P_xz''_ letting the province handle the portion of road within the park It was noted the trnenc� "heneM municipality would not be eligible to receive any funding help from the province for this Qfioc-�5 /o0 � ��,ygl"I project ANNUAL RD T UR DATE OCT 27/00 Moved the Buffalo .lump Road be referred to the Annual Road Tour y wt - -f 4 CARRIED piers Moved the Annual Road Tour be held on Friday, October 27,2000 commencing at 8 30 AM CARRIED BIGELOW DAM Mr Wagstaff advised he would be unable to stay for the balance of the meeting due to SITE harvest He left the meeting at 11 10 A.M Mrs Deak reported on the on site meeting of August 23, 2000 between Alberta Environment representatives, Councillors Vickery Hanger and Vetter and herself regarding the possibility of Kneehill County assuming responsibility for maintenance of the Bigelow Dam Site Alberta Environment seemed agreeable to this suggestion and requested a letter UTILICORP SALE to this effect be written to Wayne Pedrini of Alberta Environment TO EPCOR -PREY TRANSALTA Moved that Kneehill County proceed with the requirements necessary for the County to assume responsibility for the Bigelow Dam Site. CARRIED Notification was received from UtiliCorp Networks, purchasers of TransAlta's distribution K.COUNTY and retail businesses in Alberta on August 31 2000 of their agreement to sell the entire SCHOLARSHIP retail business to EPCOR effective October 2000 r, I- l-�) Moved to accept and file, as information only CARRIED Moved Agenda item #12 Kneehill County Scholarship, be tabled until the October 23, `1't rvw -(no L 2000 Organizational Meeting CARRIED The July 17 and August 30 2000 minutes of the Kneehill Regional Water Committee as well as the September 5 2000 article in the RockyView/Five Weekly newspaper on the regional water line were reviewed, with the County's main concerns regarding cost, number of rural residents interested and route selection being discussed The consensus of Council was that the County make no decisions or commitments until the exact cost per user is provided It was felt this project is worthwhile but should be user driven and the County should distance itself from the Committee until direction is received from the ratepayers Moved that Kneehill County no longer have representation on the Kneehill Regional JD/MIN K_C WITHDRAWAL FROM KNEEHILL REGIONAL WATER COMMITTEE 8 C KNEENILL COUNTY COUNCIL MINUTES September 12, 2000 Water Committee and that Bob Boake continue to independently represent the rural � 5 interest on this Committee. CARRIED � Mr McCook left the meeting at 11 43 A.M and returned at 11 45 A.M LUNCH BREAK The meeting recessed for lunch from 11 49 A.M until 12 53 P M The Transportation and Utility Report was presented Mr McCook reported the Public O Works department will try to have the grass at the cemeteries cut again before winter Direction was requested regarding allowing removal of water from the Torrington pit site i4i 1. by local farmers It was felt this wasn t a problem provided they had obtained a water license from water resources Council's only concern was regarding liability Mr McCook was requested to draft a contract to cover the liability issue of farmers crossing County land and will bring it back to Council for approval LOUIS SICH ROAD The wording of the August 22 2000 motion regarding safety concern of the Louis Sich SAFETY road was discussed and it was felt the motion needed to be changed CONCERN Moved the original August 22, 2000 motion regarding the Louis Sich road be rescinded Q _ �t -1 Further moved the safety concerns of this road be addressed with the decision as to the type of equipment necessary for completion of this project to be at the discretion of the�Er - C P off Public Works Superintendent. Y CARRIED Further to Ledcor purchasing the salt and sand inventory from the County Council advised LEDCOR the usual formula of cost plus 5% be used to determine price i i h(- ") SAND /SALT Mr McCook gave a brief fire report He advised Mr Randy Tiller had been Involved in an PURCHASE I accident with the County truck through no fault of his own Red Deer E911 will be putting on a training course for the fire departments within Kneehil County which will be attended �q by the Fire Chiefs and Deputy Chiefs who will then implement the procedures within we" 1 individual departments He further reported the equipment necessary to provide fireO FIRE REPORT dispatch from Red Deer E91 1 while being installed in Red Deer for the approximate cost of $5,000 00 to $6 000 00 will remain the property of the County An update of the gravel testing at the Elizabeth/Gary McPeek land was provided Mr McCook reported that at 20 feet the hoe had run into rock and had to stop due to the size of the County hoe In order to determine the quality and quantity of gravel present it is necessary to dig through this layer of rock and to do so would require hinng a larger hoe at the approximate cost of $3,000 00 Moved that approval be given to the Public Works .Superintendent to conduct further gravel testing at S E 30- 32- 26 -W4, to a maximum cost of $]0,000.00. CARRIED Moved approval of the Transportation and Utility Report, as presented CARRIED Regarding the Secondary Highway 806 reconstruction project Mr Vickery reported Mr Richard Marz MLA, had contacted Reeve Hoff at the County office, and expressed his disapproval of a motion of Council, stating the County is unwilling to sign TrailNet s agreement for land acquisition as there is a need to have this project started as soon as possible Mr Marz was reassured that Kneehill County as project manager, also feels it is important to complete this project however Kneehill County is setting the ground rules for future road crossings with TrailNet and feels it is paramount the same rules apply to them as any ratepayer within the municipality Mr Marz was also apprised of Council's concern regarding confidentiality in that he had received information from a Council meeting prior to the minutes being printed It was noted that copies of any County correspondence being sent to Mr Marz was strictly being done out of courtesy not necessity Council reconfirmed its earlier decision that no further work will be done on this project as long as Kneehill County is the project manager, until TrailNet has signed Kneehill County s land 1D/MIN MCPEEK GRAVEL TESTING S.E. 30- 3E-26-W4 e- Gtr -� T &U REPORT APPROVED sH 806 - RICHARD MARZ CONCERN I� 9 i KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 agreement Moved to accept and file, for information only CARRIED Mrs Deak reported a complaint had been received from Ron Watmough, an adjacent landowner in the recent Sunterra development permit application for a 12,000 feeder hog operation and voicing his concern on the fairness of the procedure and the manner in which this issue had been handled by both the Planning department and the Municipal Planning Commission (MPC) The MPC procedures and meeting format were discussed with concern being expressed that there be no perception of bias by any of the parties appearing before the Planning Commission Council felt that in order to be fair and equitable there should be equal availability of information to all parties appearing before the MPC as well as full disclosure by all prior to the MPC meeting As Council is able to set the procedures for the MPC, it was requested Mrs Deak and Mr McCook draft a set of procedures to address these concerns and streamline the MPC process to bring back to Council for discussion and approval It was also agreed that a letter be sent to Mr Watmough addressing his concerns Mr Vickery reported a request had been received from Bruce Sommerville, Agricultural Fieldman for Kneehill County regarding re instating the old liquid 2% strychnine bait for ground squirrel control He requested permission to provide written support for a proposition from Mark Cardinal Parkland County Agricultural Fieldman, to approach the Federal Government Department of Environment, with an offer that the Alberta Association of Agricultural Fieldmen (AAAF) be the sole distributor of the 2% liquid strychnine bait in Alberta. The proposal further states that the bait would be shipped directly to the municipal Agricultural Fieldmen only and they would then be in a position to sell the product for legitimate purposes in their municipality by identifying farmers and legal land locations as well as screening and selecting those who qualify to purchase the bait Mrs Deak requested more information be obtained regarding the regulations for storage and distribution of this pesticide Moved Bruce Sommerville, Agricultural Fieldman, be advised Kneehill County supports the proposal that the Association of Agricultural Fieldmen be the sole distributor of 2% liquid strychnine bait, for the control of ground squirrels. CARRIED The following Committee reports were presented Kneehill Watershed Advisory committee — Minutes of the August 3 2000 meeting were highlighted Three Hills & District Seed Cleaning Plant — Minutes of the June 27`h July 28`h and August 9`h 2000 meetings were reviewed It was noted the dust system is almost completed the outside of the facility had been cleaned, approval had been given to purchase an Air and Screen machine and a Gravity Separator It was further noted Susan Olson will be employed as secretary for the plant during the current secretary s maternity leave from November 1, 2000 until June 30 2001 Wild Rose Economic Development Committee (WREDC) — Minutes were reviewed of the Director s Annual General Meeting and Regular Meeting as well as the Annual General Meeting of the Shareholders held on July 6 2000 It was noted the election of Directors will take place at a special meeting to be held in October Council further noted if the County representative, was not a director (having voting privileges) there would not be much point in having a representative on this Committee Mrs Deak suggested Council look into the reason Wheatland County is not a member of WREDC Regional Health Authority 5 — Minutes of the May 17`h and June 28 2000 meetings were reviewed Central Alberta Association of Municipal Districts and Counties (CAAMD &C) — Minutes of the August 25, 2000 meeting were reviewed It was noted the Fall Zone Meeting, to be sponsored by Starland County, will be held on Friday October 20, RON WATMOUGH CONCERN RE. MPC AND PLANNING DEPT �P� % ��-D 2% STRYCHNINE BAIT FOR GROUND SQUIRRELS r�, ` pan �Sb COMMITTEE REPORTS KRWC 3 HILLS & DISTRICT SEED PLANT WREDC 1 REGIONAL HEALTH AUTH 5 CAAMD &C .wIfIN 10 I 0 I ii I! KNEEHILL COUNTY COUNCIL MINUTES September 12, 2000 2000 at the Delia Community Hall Maurice Lewis Red Deer County, discussed the concept of a Regional Subdivision and Development Appeal Board (SDAB) noting this concept could be a solution to the fear of local municipalities losing control on large land use issues, as there appears to be political pressure from large developers for the province to deal with and make decisions with regard to these developments Mrs Deak reported she will have the legal representative at the Zone meeting address this issue. FIRE CHIEFS Fire Chiefs Meeting — August 29, 2000 meeting report presented by L McCook Red Deer E91 1 presented an overview of the radio system and the Standards of Practice and Incident Command System to those present CARBON REC Carbon & District Recreation Board — Minutes of the September 5, 2000 meeting BOARD I! were reviewed It was agreed County representation on Recreation Boards within the municipality will be discussed at the Kneehill County Organizational Meeting to YD MOW ° be held on October 23 2000 Moved approval of the Committee Reports, as presented Moved the meeting adjourn. Time 2 40 P M Reeve A)WIN nici 1 Administrator CARRIED ADJOURNMENT 11 r� �J - ADMINSTRATOR'S REPORT August 23 — September 12, 2000 REPORT. Balance Forward $ 0.00 Feb 12/00 Floral arrangement — L Wildeman 5350 May 3/00 Took staff out for lunch — Secretary s Day 9000 May 12/00 Lunch Dr Webb, Rick Vickery Jim Hanger, Rinus Onos and Jennifer Deak 4083 June 5100 Floral Arrangement — B Long 5350 BALANCE $ 237 83 1 Aug 23/00 received a telephone call from Bruce Hastie re Annual Meeting request. Advised him of Council s decision Mr Hastie then requested copies of County s financial statements for the years 1995 through 1999 and a copy of Policy 3 20, h (u oce Councillor Remuneration This was sent, with a covering letter to Mr Hastie on the xrQ' same day In the afternoon of Aug 28/00 Mr Hastie was in the office for petition papers and rules regarding his request for an annual meeting I was not in the office at the time Mr Hastie phoned the next day, thanked me for sending the information to him I advised him I had provided him with the relevant sections of the MGA regarding petitions when he was in the office prior to the Aug 22/00 Council meeting 2 Lonnie and I were unable to attend the Spruce Meadows invitation on Sept 6/00 due to other commitments at the office 3 Deanna Vigen has been hired for the office She will begin on Oct 23/00 CORRESPONDENCE. 1 Aug 29/00 RC 40040872 AB Transportation $2,503 00 — BF 4772 & BF 1540 2 Aug 15100 AB Gazette 3 Aug 29 & Sept 12/00 Golden Hills Regional Division meeting agenda. 4 AAMD &C Contact Newsletter — Aug 16/00 5 The Armet Report — Aug 25, Sept 1 & 8/00 6 MuniMall Newsletter — Aug 17, 24 & Sept 7/00 7 Aug 2000 Focus newsletter 8 July 21 & Aug 18/00 The Lawyers Weekly newspaper 9 Summer 2000 Alberta Onsite Insight newsletter 10 Jul /Aug 2000 Canadian Speeches publication. 11 Summer 2000 Living By Water Shoreline Celebration and Restoration Month Information Kit 12 Aug 2000 Status Report newsletter 13 Aug 2000 Hoof Prints newsletter 14 Jul Aug 2000 Municipal Networking newsletter 15 Official Time /CBC Viewer s Guide to the Olympic Games 16 Aug 2000 Safety Codes newsletter 17 Government Services of Canada information brochure 18 Summer 2000 Wild Rose Economic Development Corporation newsletter 19 July 2000 Alberta Trail Tracker newsletter 20 Sept/Oct 2000 Community Focus newsletter 21 Apr — June 2000 Geomatics Industry Association of Canada magazine 22 Sept — Dec 2000 KALS Course Catalog 23 Fall 2000 Municipal Safety News 24 Employment opportunity — Director of Engineering — Yellowhead County 25 Employment opportunity — Technical Maintenance Operator II — Town of Didsbury 26 Employment opportunity — Utility Officer — Town of Didsbury 27 Employment opportunity — Utility Operator — Town of Didsbury 28 University of Alberta — Local Government Programs Calendar 2000 — 2001 29 Course information — WHMIS Compliance Centre Minute/adminreport2000doc 0 LJ • ADMINSTRATOR'S REPORT August 23 — September 12, 2000 30 Course information — Cad Resource Centre 31 Course information — FOIP 32 Seminar advertising — GST and Commodity Taxes in Alberta 33 Seminar advertising — Writing the Employee Handbook in Alberta 34 Seminar advertising — Effective Maintenance Management A practical Perspective 35 Seminar advertising — Rural & Regional Service Delivery 36 Seminar advertising — Occupational Health and Safety in Alberta.. 37 Seminar advertising — How to Handle People with Tact and Skill 38 Conference advertising — The Banff Management 2000 Course 39 Conference advertising — 27th Annual Administrative Assistants Executive Secretaries Seminar 40 Seminar advertising — Public Participation Theory, Skills, Techniques and Best Practices 41 Seminar advertising — The Calgary Managers and Supervisors Conference 42 Conference advertising — From Sea to Sky and Beyond 43 Course advertising — Carswell s Payroll Administration Courses 44 Seminar advertising — Environmental Deal Breakers 45 Seminar advertising — Contaminated Lands 46 Seminar advertising — Measuring Water Quality Management performance 47 Conference advertising — Bentley 48 Advertising — Sprint Canada 49 Advertising — Diagnostic Engineering Inc 50 Advertising — Canadian Treasurer 51 Advertising — Gray Heavy Duty Professional Shop Equipment 52 Aug 16, 23 & 30/00 Drumheller Mail newspaper 53 Aug 16, 23, 30 & Sept 6/00 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Stewart, Don Remodel house (re wiring & re plumbing) 2 Knievel Ken Porch renovation to existing residence (17 x17') 3 Molyneux Doug 32'x40' addition to existing 60'x40' shop 4 Armstrong, Daniel .. mobile home (12'x68') with 2 additions 5 Barkman, Lester Mobile Home 16'x80' 6 Echo Sand Ranching Expand 4,000 capacity in existing corrals SW 20 33 25 W4 $10,00000 NE 28 33 23 W4 $20,000.00 SW 26 29 21 W4 $50,00000 SE 35 29 22 W4 $29,50000 SW 03 -31 25 W4 $55,000.00 NE 27 29 26 W4 $0.00 7 Bogner, John & Lynn SW 02 33 23 W4 3 greenhouses — connect existing greenhouses together 24'x27', 21 x96 32 x95' $60 000 00 Minute /adminreport2000doc N Transportation and Utilities Report September 12,2000 The gravel crew is hauling out of 21 and 27 into divisions 5 and 7 They will move back into McNairs after this 2 The road crew is moving along on the Medmg project I will look at the situation towards the end of the month and may pull the equipment off this project to get other jobs done After these are finished I would like the crew to head back to the project and do the one mile through the flat at Ken Wohls I feel we can save time and money putting this section in with the frost. 3 The power lines are being put in as we speak. Once this is done we will move the bin and the shack over and be in business I have wrote to environment to ask if there is anything we have forgotten to do so there are no surprises once the move is done I have not heard back from them. 4 For councils information I have been putting the heat on Proctor Crushing to let them know we watching the product being made They will replace 12,000 yds at there cost for material we rejected from last years crush and will truck haul the remaining 100,000 yds of this years crush to avoid further pile segregation. 5 Most of the part time staff is back to school and the small crews are finishing up little stuff before winter sets in 6 Does council want a policy on removing water from the Torrington pit site or do we want to treat this as an individual basis In the past we have given farmers permission to haul water out of this J site for there cattle as long as they had a permit from water resources I have allowed one person to haul this month for his cattle but told him I would be bringing it to council for a policyg �d 7 Division five councilor has requested the motion for the Sich road be looked at. j t) (W rn O 8 I'm still working on procedures for sharps and chemical dugs for the dump site with environment �� D),..rg� ' CAI T 9 The bridge tender we requested for this fall came in with only one bidder I recommended we not accept this tender and retender in the spring for this work.Allingham and Linden west a h 9 I meet with Gary Mayhew from Ledcor to discuss the salt and sand issue We feel it is better DC PM q If Ledcor purchases our inventory and they fill the sheds so no perception of us giving them a deal is construed 10 A concern was raised to me about anyone talking to the press over any County issues It was felt that only a written statement from council should be looked at as the official statement. 11 Fire Report 12 McPeak gravel update D imp D ewe 9L