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HomeMy WebLinkAbout2000-08-22 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING August 22, 2000 1 Approval of Agenda • 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS. 9 00 A.M Assessment Review Board I; 1 00 P M Bill Franz, PFRA — see agenda item #9 3 30 P M Doug Price and Bob Penner see agenda item #8 GENERAL. 7 Town of Trochu Issues .� 8 Kneehill Ambulance Service 9 Kneehill Regional Water Committee 10 Newspaper Reporting Issue 11 Assessment Revisions per MGA 305(1) 12 1999 Linear Assessment Appeals 13 2000 Organizational Meeting 14 AAMD &C and AUMA Conventions 15 AAMD &C Surveys 16 Wild Rose Economic Development Corporation Community Futures Presentation 17 Golden Hills Annual Scholarship 18 Pine Lake Tornado TRANSPORTATION. 19 Transportation and Utilities Report 20 SH 806 Project 21 Dirt Road Policy 22 Louis Sich Road s PLANNING. 23 Land Use Bylaw Update 24 Municipal Planning Commission Requests 25 Red Deer River Corridor Integrated Managed Plan COMMITTEE REPORTS 26 Aug 11 /00 ASB Meeting report 27 August 3/00 Kneehill Watershed Advisory Committee meeting report 28 June 27 & July 28/00 Three Hills & District Seed Cleaning Plant Ltd minutes 29 Jul 6/00 Wild Rose Economic Development Corporation reports 30 May 17 & June 28/00 Health Authority #5 board meeting minutes LATE ITEMS. 1 KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 A regular meeting of Council was held in the Kneehill County office, 232 Main Street Three Hills Alberta, on Tuesday August 22, 2000 commencing at 10 30 A.M. The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One ADM & PENDING Jane Allan Division Three PRESENT Marjorie D Vetter Division Four James Hanger Division Five POLICY MEETING Richard M Vickery Division Six DATE Glen Wagstaff Division Seven I lJennifer Deak, Administrator, Lonnie McCook Assistant Administrator, was present alon g J D ct gt' with Barb Long who recorded the minutes CALL TO ORDER Reeve Otto Hoff called the meeting to order at 10 30 A.M sHARPS/PHARMA Requests were made to add the following to the agenda CEUTICALS Under agenda item 26(a) Provincial Service Board Tour • Under agenda item 31 Letter on Scentless Chamomile Problem AGENDA Under agenda item 32, Annual Meeting Request ADDITIONS AND Mr Hanger moved approval of the agenda, with the above additions. APPROVAL CARRIED recommendations. Mr Wagstaff moved approval of the July 18, 2000 minutes APPROVAL OF MINUTES CARRIED Barb Long left the meeting at 10 35 A.M to ask Steve Nedoshytko, the new assessor for Kneehill County to attend the meeting INTRODUCTION NEW ASSESSOR Both Mrs Long and Mr Nedoshytko entered the meeting at 1036 A.M Mr Hoff welcomed Mr Nedoshytko to Kneehill County and introductions were made Mr Nedoshytko left the meeting at 1040 A.M ADM & PENDING The upcoming dates were reviewed and the Administrator s and Pending reports were REPORTS presented by Mrs Deak A Policy Committee meeting date was set for Wednesday, September 20 2000 at the County Office commencing at 8 30 A.M POLICY MEETING Under the Pending Report the following was noted DATE Item #9, Disposal of Veterinary Sharps/Pharmaceuticals, Mr McCook reported I Alberta Environment regulations will not allow transfer sites to accept sharps for J D ct gt' disposal however they could be taken to the Christallo Engineering incinerator in VETERINARY Beiseker Mr Vickery requested more information be obtained and a notice placed sHARPS/PHARMA in the Three Hills Capital on methods of disposing of these items A suggestion was CEUTICALS made that the possibility of using the Veterinary Clinics as drop offs be looked into Under Pending Report Item #10 Highway 21 Feeders Grader Contract it was HGWY 21 requested Mr Hoff obtain the required Schedule A form and proof of insurance ` FEEDERS GRDR coverage from Mr Miller CONTRACT Mr rickery moved approval of the Pending and Administrator's report, including the recommendations. CARRIED The August 10 2000 Executive Committee report was presented Under Item fl, Kneehill Ambulance Service, it was noted the date of the next Kneehill ✓DAWN 1 r� KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 Ambulance Board meeting should be September 6 2000 not September 2 2000 as printed Mr McCook left the meeting at 11 00 A.M and returned at 11 03 A.M Mrs Deak reviewed the minutes of the August 3, 2000 meeting Mr Onos had held with the Linden ambulance personnel the July 2000 Operation Director's report and a letter of suspension that had been issued to a volunteer ambulance attendant Mr Hoff reported Doug Price and Bob Penner had approached him requesting an appointment with Council to discuss the future of the Linden ambulance system and it had been arranged for 3 30 P M Consensus of Council was these parties should approach the Kneehill Ambulance Society Board with their concerns as the County is only responsible for the handling of the daily operations of the ambulance service It was recommended they be referred to the Kneehill Ambulance Society first and if they require an additional meeting with Kneehill County Council to call to arrange for an appointment Mrs Deak left the meeting at 1 l 20 A M to call Messer's' Price and Penner to make this recommendation Under Item #3, Trochu Fire Hall, a lengthy discussion ensued on the recommendation of the Executive Committee to provide notice of termination of the Trochu and District Fire Agreement due to the Trochu fireman not being interested in accepting the building provided by the County to house the Trochu and District Fire Department Mr Vickery reported on April 26 2000 the Fire & Capital Committee met with the Trochu Fire Chief, Deputy Fire Chief and Volunteer representative and it was agreed some maintenance needed to be done but the County would not consider any changes to the size of the building for at least the first year Mrs Deak distributed copies of the July 20, 2000 Regional Fire &Disaster Coordinator s report of the walk through of the new fire hall, with the Trochu Fire Department listing their concerns regarding the building This report stated the Trochu firemen would be willing to resolve this issue through meeting and discussion with the County On August 3, 2000 a letter was sent to the town of Trochu asking if Trochu Council supported the firemen s position? On August 10 2000 Trochu responded by letter stating there was a need to meet with the County to discuss and find resolution to the following issues of this is a joint fire department and as such should be working together with the volunteer firemen even though Trochu agreed to pay 50% of operating expenses of the fire department they have not seen or been invited to view the building certain renovations are needed a four inch waterline for a fast fill is believed to still be necessary Mr Wagstaff advised he could not support the Executive Committee recommendation without first meeting with the Trochu & District Fire department and the town of Trochu to further discuss this issue and see if a common ground can be found He further advised the main concern is to provide good service and he was concerned of the effect on the quality of service should this agreement be terminated and separate fire departments formed Mrs Allan agreed the recommendation to terminate the agreement would be a negative step and could have a serous impact on volunteer recruitment, and suggested the three parties meet with mediation if necessary Mrs Lowen stated the termination of the agreement should be KNEEHILL AMBULANCE p5 TROCHU FIRE HALL used as the last step if solutions cannot be obtained through discussion The misinformation ti T of the August 16 2000 Capital news report, written by Debi Moon reporting on the August 8 2000 Trochu Council meeting, was discussed with Mr Vickery suggesting Mr Shearlaw� a be advised of this and he be invited to attend any future meetings on this issue to report to provide accurate reporting Mr Wagstaff moved this item be tabled until the Fire & Capital Committee and Randy Tiller, Fire & Disaster Coordinator, are able to meet with Trochu Fire Chief Lawrence Hogg, Trochu Deputy Fire Chief Roy Enzie, and the Volunteer Representative Kevin Hoppins, to discuss the issues and concerns regarding the Trochu Fire Hall CARRIED Mr Vickery moved the Joint Services Committee and Municipal Administrator Jennifer Deak, meet with Trochu Council to discuss the misinformation printed in the August 16, 2000 report of the August 8, 2000 Trochu Council meeting, by The Capital, and to AMIN Y" V � A Cr` 2 ---! p KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 provide clarification on the issues discussed in this news article. Further Tim Shearlaw, editor /owner of The Capital be invited to report on this meeting CARRIED Mrs Deak reported she had contacted Doug Price and he was willing to arrange for an K��� -ce appointment with the Kneehill Ambulance Service Board at their September 6 2000 meeting and will contact Bob Penner KNEEHILL j The meeting recessed for lunch from 12 00 P M until 1 00 P M REGIONAL I WATER Under Item #6 Kneehill Regional Water Committee, Mrs Deak reported receipt from the COMMITTEE Acme Agricultural Society of the water survey they had published in the local newspaper as well as a letter advising Rob Boake had been chosen as their representative, with Richard Ruchkall as his alternate, and asking that these representatives be provided with background information The letter further requested the County sign and send a letter of intent to allow the Regional Water Committee to proceed to the next step, that being funding Mrs Deak � advised this letter would be referred to the Kneehill Regional Water Committee Mrs Deak distributed copies of the August 15`h article on the Kneehill water line project printed in the IN CAMERA-, Rocky View/Five Village Weekly for Council s information PFRA Mr Hanger moved the meeting go "in camera "for its appointment with PFRA Water Specialist Bill Franz, CARRIED Time 1 16 P M Mrs. Allan moved the meeting "out of camera" LETTER RE. HIGH CARRIED ELECTRICITY Time 2 10 P M COSTS I Under Item #10, Letter from Mayor Bill Smith on Rising Price of Electricity, the Executive�,tp Committee recommended the County support Mayor Smith on finding an effective solution '� bO to mitigate the effects of high electricity prices, by writing a letter to the Minister of d`� I Resource Development Mike Cardinal Mr Vickery moved a copy of this letter be sent to MLA Richard Marl, and the Alberta Association of Municipal Districts and Counties. CARRIED Under Item # 19 the Old Finn Hall, it was noted a correction should be made to amend the legal land description to read the NE 20 32 23 W4 Under Item #21, AB Infrastructure Phase III Environmental Assessment Report, Mrs Deak dbtd � ' advised she has a call into Carlo Amodio of Alberta Infrastructure, to obtain further information on this issue 0�� ` APPROVAL OF EC Under Item #31 Heartland Heritage Days FCA Rodeo, Mr Hoff reported he and Mrs Hoff REPORT had attended representing Kneehill County in the parade Mr McCook left the meeting at 2 3 5 P M Under Item #36, Dry Island Buffalo Jump Park Partnership Mr Wagstaff requested this J issue be placed on the agenda at the next Council meeting FINANCIAL Mr. Wagstaff moved approval of the Executive Committee as presented Mr McCook reentered the meeting at 2 38 P M .II)/MIN CARRIED REPORTS KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 Mrs Deak presented the financial reports consisting of the budget comparison report as at ACCTS PAYABLE June 30, 2000 the bank reconciliation report as at July 31 2000 the monthly budget f comparison report and the net cash comparison report �a Mrs. Allan moved approval o f the, f nancial reports, as presented MISQUOTE BY CARRIED ADVOCATE RE FRESH START Mr Hanger moved approval of the accounts presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Vetter CARRIED Mrs Vetter reported to Council she had been misquoted by the Red Deer Advocate regarding the Torrington village meeting being held to discuss the Fresh Start treatment center The only information she had provided to the Advocate was that the Reeve Otto Hoff should be contacted for any comments and that she was planning on attending the meeting to be held on the Thursday of that week by Fresh Start to provide information on the program I Mr Dunay, the County s assessor, has recommended the following assessment changes, as provided for under the MGA 305(1) which allows the assessor in cases of assessment roll ASSESSMENT error to correct the assessment for the current year only and send an amending assessment AMENDMENTS notice to the assessed party Mr Dunay has requested the following accounts be revised due to errors on subdivision locations The original properties were one account and when re subdivided the wrong W<1 location was given for the new residence Roll 4283020 (N; E 8 33 23 -W4 — Lot 1 Plan J 9512422) and Roll 4283021 (N E 8 33 23 W4 — Lot 2 Plan 9810376) Mr Dunay has also requested cancellation of the arrears on Roll 6803000, as a name change had taken place in 1999 of which the County was not aware Mr Dunay further requested the taxes be cancelled for 2000, on Roll 7913510 (S.E.3 33 26 W4), as the mobile home had moved from this location prior to December 31 1999 Mr Hanger moved to concur with the Assessor's recommendations for the above noted assessment reductions. CARRIED INTERVENER Mrs Deak reported a resolution of Council is necessary in order for the County to become LINEAR ASSMNT an intervener for any of the linear assessment complaints for the years 2000 and 2001 that COMPLAINTS would effect our municipality Mr Dunay assessor for the County has recommended this be done in order that the County would receive copies of the linear assessment appeals Mrs. Allan moved the County concur with the Assessor's recommendation that Kneehill J� County become an intervenor in any of the linear assessment complaints affecting Kneehill County, for the years 2000 and 2001, and request copies of these appeals from 2000 the provincial government. ORGANIZATION CARRIED MEETING DATE Mrs Deak requested a date be selected for the 2000 Organizational meeting is Mr Wagstaff moved the 2000 Organizational meeting be held on Monday, October 23, AUMA 2000 at the Kneehill County Council Chambers commencing at 8 30 A.M CONVENTION CARRIED Mrs Deak reported notification had been received advising the Alberta Urban !, Municipalities Association (AUMA) annual convention will be held September 27 30, 2000 at the Telus Convention Center in Calgary Mrs. L owen moved to accept and file as information. 11 u JI)IMIN KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 Mrs. Deak reported on the information received regarding the AAMD &C Fall Convention which will commence on November 13, 2000 and conclude after the luncheon on November AAMD &c 16`h and requested Council advise who would be attending in order that hotel reservations CONVENTION could be made It was noted Reeve Hoff would be receiving his 20 year service pin at the v convention SVWJO • Mr Vickery moved the Council meeting dates for November 2000 be changed to COUNCIL DATES November 7`k and November 2ffh' ' 11. I Mrs Deak reported that Mr Ron Cox Wild Rose Economic Development Corporation, WREDC DISPLAY had requested use of the lower level of the County Office building (lower level and meeting COUNTY OFFICE room) on September 12 2000 from 1 15 P M to 3 45 in order to set up a display to SEPT 12/00 promote the Community Futures Organization He will also be planning two receptions, to be held in Strathmore and Three Hills, to recognize the contributions of past members and has issued invitations to the Reeve, local mayors and administrators The Three Hills !I reception will be held in the evening of September 12, 2000 and he will provide more information at a later date Council recommended he be permitted to use the lower level of the County Office building, as requested Mr Vickery moved agenda item #17, Golden Hills School Division Annual Scholarship, KC SCHOLARSHIP be tabled until the September 12, 2000 Council meeting CARRIED Mr Vickery suggested the County place a notice in the Three Hills Capital thanking all PINE LAKE those who helped in any manner at the Pine Lake disaster and offering condolences to those DISASTER '1 who suffered casualty and loss Mrs. Allan moved a notice be placed to the Three Hills Capital expressing the County's thanks for all who helped during the Pine Lake disaster and expressing condolences to those who suffered losses CARRIED The Transportation and Utility report was presented Further to Item #4, possible gravel source Mr McCook advised as there is a good GRAVEL SOURCE possibility of gravel at this location he would like permission for the County to absorb the — MCPEEK G & E testing costs He further noted he would like to excavate with the County backhoe to SE 30- 32 -26 -W4 determine the amount of gravel not use regular drill testing. The cost for using the County equipment would be $75 00 /hour and should take less than one day Mr McCook also advised he would attempt to negotiate a written contract guaranteeing the County have first right to the land purchase and gravel h� Mrs. Vetter moved the Public Works department use the County backhoe, at the County's expense, to test fir gravel at the S. E. 30- 32 -26 -W4 CARRIED Council set the next Road Committee date for Friday September 8, 2000 commencing at ,,gl`ikD COMMITTEE 8 30 A.M Mr Hoff will attend as an alternate for Mr Wagstaff who has other DATE commitments on that date Mrs Deak agreed to take minutes at the August 29, 2000 meeting with the Fire & Capital Committee and the Fire Chiefs APPROVAL OF Mrs. Allan moved acceptance of the Transportation and Utility report, as presented T &U REPORT CARRIED Mrs Deak reported a letter had been received from Lyle Newman advising Alberta SH 806 TRAILNET JDMIN KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 Infrastructure would be willing to enter into the land purchase agreement provided by LAND PURCHASE ' TrailNet for right of way acquisition required in order to expedite the tendering of work for AGREEMENT roadway construction on Secondary Highway 806 in 2000 Mr McCook noted if construction does not take place this year, Alberta Infrastructure would be responsible for to the administration of this project in 2001 As road agreements have been signed for the land acquisition of along Secondary Highway 806, Council feels it is paramount, in order to be fair and equitable that all involved parties of this road project sign the same agreement y� U � with the same terms and conditions. It was also noted TrailNet has several road crossings within the County and it is important to maintain this position for any future land dealings Mr Hanger moved to reconfirm Council's position that as Kneehill County considers it paramount all ratepayers be treated equitably the Kneehill County Land Purchase Agreement must be signed by all involved landowners, in order that the same policies and compensation rates apply Further this road project not proceed, until all involved landowners, including TrailNet, have signed the Kneehill County land purchasing BREAK agreement. CARRIED The meeting recessed from 3 18 P M until 3 37 P M FIRE BAN EFFECTIVE IMMEDIATELY In response to a question from McCook Council expressed agreement with Randy Tiller's recommendation that a County fire ban should be put in effect immediately DIRT ROAD 1 POLICY Mr Wagstaff moved agenda item #21, Dirt Road Policy, be tabled until the September 12, 2000 Council meeting. CARRIED i Mr Hanger reported he has been requested to look into the Louis Sich road, in order to i LOUIS SICH ROAD' address the danger due to the side slopes being so steep He further reported he has talked to the landowners along this 3/4 mile stretch of road and all are willing to have the County i bring in graders to fix this road He noted this road has been looked at by Kneehill County on several occasions, but until now the adjacent landowners had not given permission for the County to do backsloping on their land Mr Hanger advised this road should be considered for a future road project but for now to alleviate the danger, it will be necessary to backslope the field and bring dirt over to side slope in three spots Mr-- Wagstaff moved-the Public _W if L4e 1 rib F- r vS LP 1 ► a COuNC -%- �llVll %� —� necessary -a -buggy in - order-towddres of this road rJ � ma's SH 806 ROAD 6ePt 1al�'' PROJECT CARRIED Mrs Deak reported Mr John Rusling, Planner for Mountain View County, will have the draft Kneehill County Land Use Bylaw completed and sent to Kneehill County by the end of 3 September and would like to meet with Council on October H, , 2000 to review and make amendments to this document DRAFT LAND USE BYLAW REVIEW Mrs. Lowen moved Kneehill County Council meet with Mr Rusling on October 11, 2000 MEETING commencing at 8 30 A.M at Kneehill County Council Chambers to review the draft Land Use Bylaw, I CARRIED Nw 3- 34 -22 -w4 MAGNUSON ROAD A letter has been received from Wayne Magnuson requesting extension of the undeveloped ALLOWANCE road allowance, Township Road 34 1, to the corner of his property at the NW 3 34 22 W4 ISSUE He has applied for a development permit to install a mobile home at this location and the �> mix lack of access has become an issue At this time his only ccess is b 4 wheel drive using a Y Y $ j� it trail running through his neighbour's land, however the neighbour no longer approves of 6 this situation Mr Vickery moved this issue be referred to Road Committee to conduct a site visit on JDARN 6 LJ I KNEEHILL COUNTY COUNCIL MINUTES AuLrust 22, 2000 .September 8, 2000 in order to make a recommendation to Council and further Mr Magnuson have an appointment with Council on September 12, 2000 at 9 00A.M CARRIED In response to a question regarding the Lacombe County proceedings, Mrs. Deak advised it was not a legal procedure to place a moratorium on Development Permits for Intensive Livestock Operations as natural justice and due process must be followed Mrs Deak further requested permission for legal services to be obtained in the event a Subdivision and Appeal Board hearing be required Council approved the recommendation that the County engage the services of a lawyer should an appeal be made to the Subdivision and Development Appeal Board Mrs Deak advised Barb Reimer has developed a procedural outline for the MPC to follow and will be reviewing it with all committee members prior to the net meeting MPC PROCEDURAL ISSUES � t'o Mrs Deak reported receipt of the completed Red Deer River Integrated Management Plan o A� and has provided each Councillor with a copy She further noted these are provincial guidelines however the province would like the municipalities to adopt the same regulations It was noted Special Places 2000 is still waiting for ministerial approval Mr Vickery reported the Agricultural Service Board had recommended Kneehill County host the ASB Provincial tour in the summer of 2003 Mrs Deak reviewed some figures Mr Sommerville the Agricultural Fieldman had obtained from Flagstaff County showing expenditures of $65 958 49 with revenues of $69 322.22 Mrs Deak further noted these expenses did not include any costs for the manpower used in organizing such an event A discussion took place regarding the importance of highlighting the County versus the cost and time needed to devote to a project of this size Council requested more information on costs be provided prior to a decision being made Mr Hanger moved to table the ASB recommendation that Kneehill County host the 2002 Provincial ASB tour, until the September 26, 2000 Council meeting to allow sufficient time to provide more information. CARRIED Mrs Deak reviewed the following recommendations made at the August 11, 2000 Agricultural Service Board meeting for Council approval that a resolution be written, at the local government level, requesting all organic growers register with the local Agricultural Service Board, and that this be taken to the November ASB conference that the County send a letter to Ty Lund supporting the letter from Beaver County requesting the Alberta government introduce intensive livestock regulations in order that regulations be consistent throughout the province Mr Hanger moved to table this item until copies of the Proposed Act for Intensive Livestock Operations can be obtained and reviewed CARRIED In response to a request from a group of farmers west of Three Hills it was recommended Kneehill County invest some money towards the control of an infestation of Scentless Chamomile located on a County road allowance alongside the creek in Sections 17 18 19,20,29,30 of Range 24, Township 32 The landowners will spray the land but would like some financial assistance to offset the expense of hiring people to hand pick near the creek Mrs. Lowen moved approval for Mr Sommerville, Agricultural Fieldman, to access funding in 2001, to facilitate the hiring of people to handpick the Scentless Chamomile infestation located along the creek on Sections 17,18,19,20,29,and 30 of Range 24, Township 32, West of the Fourth Meridian. CARRIED JD11MIN RDRIMP J\13 Ass K.C. HOST PROV ASB TOUR 2003 ORGANIC GROWERS ILO PROVINCIAL REGULATIONS slto*� FUNDING REQUEST HAND PICK SCENTLESS CHAMOMILE KNEEHILL COUNTY COUNCIL MINUTES August 22, 2000 Mrs. Lowen moved approval of the Agricultural Service Board minutes. CARRIED Mrs. Lowen moved the Council meeting continue past 4 30 P M to a time no later than 4 4S P M CARRIED APPROVAL OF It was reported a request had been received from Mr Bruce Hastie for the County to hold ASB MINUTES an annual meeting The consensus of Council was the Divisional Meetings that are held each year provide better and more applicable coverage of issues with the ratepayers than would an annual meeting Mr Hanger moved, in accordance with the Municipal Government Act, Kneehill County continue to have annual Divisional meetings rather than an Annual meeting CARRIED UNANIMOUSLY ANNUAL Mrs Deak reported the AAMD &C had sent surveys on Future Municipal Issues and GENERAL • Financing of Infrastructure for New Development for completion MEETING REQUEST Mr Wagstaff moved Mrs. Deak and Mr McCook complete the surveys on behalf of the County CARRIED Mrs Allan moved the balance of the agenda be tabled until the September 12, 2000 i Council meeting CARRIED j AAMD &C Mr. Hanger moved the meeting at journ. SURVEYS CARRIED Time 437PM TABLE AGENDA ITEMS Reeve nice 1 Administrator ADJOURNMENT i j' JDIMIN i 8 • L` ADMINSTRATOR'S REPORT July 19 — August 22, 2000 REPORT. Balance Forward Feb 12/00 Floral arrangement — L Wildeman. May 3/00 Took staff out for lunch — Secretary's Day May 12/00 Lunch Dr Webb Rick Vickery, Jim Hanger Rinus Onos and Jennifer Deak June 5100 Floral Arrangement — B Long BALANCE a u.uu 5350 9000 4083 5350 $ 237 83 1 Total costs to host the County's Golf Tournament on July 7/00 were $2,292.00 this includes green fees of $1,350.00 lunch and supper of $536.00, and prizes in the amount of $406.00 2 David Nadeau from the Three Hills Capital phoned July 19/00 wanting to know costs for the new County signs I gave him this information along with the number of signs Mr Nadeau correctly reported this in a newspaper article featuring a photograph of the new signs 3 On July 24/00 I received an invitation to attend along with Otto, a coffee meeting at Three Hills Hospital to meet the new CAO for RHA #5 This was scheduled for July 26/00 between 9 00 A.M — 10.00 A.M Due to another commitment I was unable to attend and advised RHA accordingly noting their short notice of this meeting left me little opportunity to re schedule I understand Otto attended this 4 On July 25/00 RCMP Officer Gene Kowalczyk met with Lonnie and myself We discussed the reporting in the newspaper of a fatality and the caption "police report clear skies but loose gravel conditions" asking him what other conditions can there be on a gravel road Our discussion expanded into other policing issues and he requested the Olds RCMP be notified of the Fresh Start development application for the Torrington School as policing would be a concern We also notified Hearthstone Child and Family Services of this development application, as there could be an impact on social service delivery 5 Gave Ellen Thomas nine (9) County pins for a reunion in Three Hills (9 relatives from Scotland visiting here) 6 Both Marie Muddle and Tom Laubman, from KALS, vacated their offices in the County premises on July 31 /00 7 Steve Nedoshytko our new assessor has started full time on July 31/00 with us 8 1 was requested to attend a July 28/00 Special Meeting of the Three Hills & District Seed Cleaning Plant and record the minutes The meeting lasted from 7 30 A.M until 11 10 A.M See Committee reports on agenda for further information 9 Cindy Gall, our new utilities clerk is no longer with us Mrs Gall, who had still not completed her 3 month probationary period, requested a two month leave of absence to attend to legal matters in Vancouver This request was denied We are now advertising for this position Lisa Schnuelle has agreed to work in the office for the period August 16 31 /00 to help with tax receipts, etc Due to this office shortage and staff on holidays, I was unable to provide a recording secretary for an ASB meeting on Aug 11/00 This meeting was scheduled at the last minute and no staff was available Councillor Marj Vetter took notes of this meeting, which is included in Committee Reports on the agenda. 10 On August 22/00 Marie Muddle, KALS, phoned to inquire whether the County still wanted to advertise in the KALS brochure In the past this advertising had been at no cost because of the free office space they had in our building Now that they are paying rent the cost for this advertising will be $175 00 Our advertisement was the listing of transfer sites in the County along with their operating hours I advised Marie we would not be paying KALS $175 00 for this advertising so it will not be in their upcoming brochure 11 Would like to set a date for another Policy Committee meeting (Councillors Allan, Lowen, Vetter) to complete policy review Minute /adm inreport2000doc ADMINSTRATOR'S REPORT July 19 — August 22, 2000 CORRESPONDENCE • ! 1 Aug 8/00 Rec #0040155 AB Treasury $301 00 Fines distribution 2 Jul 28/00 Rec #0039996 AB Treasury $16,357 29 Assistance Grant $15,608 00, Bleriot Ferry $703 96, Grading services $45 33 3 Thank you recognition from Rebecca Moroney for excellent care provided by Kneehill Ambulance re Tolman Bridge ambulance call 4 July 15 & 31 /00 AB Gazette 5 June & July 2000 Fines Disbursement Reports 6 AAMD &C Contact Newsletter — July 12, 19, 26,Aug 2 &9/00 7 July 27/00 AAMD &C Executive Meeting Highlights 8 The Armet Report — July 21 28 Aug 4 & 18/00 9 MuniMall Newsletter — July 14, 20, 27 Aug 3 & 10 /00 10 STARS 1999 Annual Report 11 July 21/00 The Lawyers Weekly newspaper 12 Summer 2000 Alberta 1St Call Locator newsletter 13 Summer 2000 Alumni Newsletter 14 • Aug/Sep 2000 Canadian Treasurer magazine 15 Aug /2000 Talk About Town newsletter j 16 Jul /Aug 2000 Liberty magazine 17 July 2000 Epic newsletter 18 Jul /Aug 2000 Business Central magazine 19 Aug /2000 Municipal World magazine 20 Safe Drinking Water Foundation newsletter 21 April June 2000 GIAC Bulletin newsletter 22 July 2000 Diamond Willow Child & Family Services Authority newsletter 23 May /June /2000 The Prime Minister s Forum newsletter 24 Aug/Sept2000 AADAC Developments newsletter 25 Summer 2000 Alberta Connections newsletter 26 Summer 2000 EPIC News & Views newsletter 27 July 2000 Hoof prints newsletter 28 Summer 2000 Growing Alberta newsletter 29 Summer 2000 Animal Kind newsletter 30 Spring 2000 Plastics Recycling Quarterly newsletter 31 July 2000 Seniors Advisory Council for Alberta Update 32 June 2000 Breaking Down the Barriers newsletter 33 July 2000 Status Alert newsletter 34 CCH Handbook of Assistance Programs — Non Profit Organizations 35 Summer 2000 Sport & Recreation newsletter 36 Municipal Safety News — 2000 Fall Courses 37 Employment opportunity — Grading Foreman/Grader operator — M.D of Taber 38 Employment opportunity — Director of Public Works — Town of Bonnyville 39 Employment opportunity — General Manager of operations Services — Parkland County 40 Employment opportunity — Parks Maintenance Assistant — Parkland County 41 Employment opportunity — Parks Maintenance Worker (MSWI) — Parkland County 42 Employment opportunity — Planner /Development/Bylaw Officer — Town of Peace River 43 Employment opportunity — Project and Property Manager — Town of Hinton 44 Employment opportunity — Chief Administrative Officer — Lakeland County 45 Employment opportunity — Deputy Regional Assessor — M.D of Wood Buffalo 46 Employment opportunity — Townsrte Manager — Jasper National Park 47 Employment opportunity — Chief Administrative officer — Town of Mayerthorpe 48 Seminar advertising — Employment Standards Code in Alberta and the Canada Labour Code 49 Seminar advertising — Occupational Health and Safety in Alberta 50 Seminar advertising — GST and Commodity Taxes in Alberta 51 Course advertising — U of A Applied Arts Minute /adminreport2000doc 2 n LJ n U • 0 ADMINSTRATOR'S REPORT I; July 19 — August 22, 2000 52 Course advertising — U of A Centre for Executive and Management Development 53 Course advertising — EPIC Educational Program Innovations Centre 54 Seminar advertising — How to Supervise People 55 Conference advertising — Environmental Law & Regulation in Alberta 56 Conference advertising — l Oth Annual Composting Conference 57 Seminar advertising — Leadership for Middle Managers 58 Conference advertising — Alternatives to Local Economic Development Strategies 59 Advertising — Gemaco Sales Ltd 60 Advertising — Osman Auction Inc 61 Advertising — APC (American Power Conversion) 62 Advertising — Municipal Information Systems Inc 63 Advertising — Diagnostic Engineering Inc 64 Advertising — Bentley 65 Advertising — Microstation Manager 66 Advertising — June 2000 Edmontonians 67 Aug 7/00 Journal of Commerce newspaper 68 July 19, 26, Aug 2 & 9/00 Drumheller Mail newspaper 69 July 26, Aug 2, 9 & 16/00 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS Franke, Karin & Arnold SE 09 33 22 W4 14 x2l addition to home $20 000 00 2 Wiebe Reg Calf Shelter 24x72 3 Guard, Ronald D Double attached garage 3002 4 Vetter, R.E Mobile Home 16 x80 5 Vetter, R E Mobile Home 76x81 (3 bedroom) 6 Vetter Steve & R.E 16x80 Mobile Home 7 Vetter, R.E & Marjorie 16x80 Mobile Home 8 Cadman, Robert & Mary 16x30 Addition to House (replacing existing sunroom) 9 Jozwiak, Max & Betty Mobile Home Minute /admmreport2000doc NE 12 30 25 W4 $3,00000 32 32 24 W4 $15 000 00 Pt SW 28 31 25 W4 $25,00000 SW 28 31 25 W4 $25 000 00 SW 26 31 26 W4 $25,000.00 SW 27 31 26 W4 $25,000.00 S 1 /2 SE 14 29 23 W4 $9 000 00 Lot 3, Plan 7983GT, Torrington $50 000 00 3 0 PENDING FILES AS AT Aug 22 2000 1 CP Rail Line Abandonment/Trail Net — Kneehill County Position — Kneehill County i, the current position that any change in land use constitutes a development under the Municipal Government Act therefore, the municipality will be requiring development permits for any developments along these abandoned corridors Policy regarding development permits for trail development will be discussed at future Planning meetings 2 Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the current negotiating process be terminated Joint service position ratified Nov 24/99 Dec. /99 Requested $100 per capita from participating municipalities for an additional study to extend the water system area Kneehill County budgeted $5064.00 for 2000 Jan 12/00 County provided letter of support to accompany a Community Lottery Funding request (File in Vault) Feb 15100 Kneehill County advised unless something definite in place by Apr 30/00 Kneehill County will not be participating (this being a petition from ratepayers showing interest) May 9/00 meeting with Drumheller re supply of water June 14/00 Received Urban Systems Feasibility Study — Drumheller Alternative June 15100 Request from Kneehill Regional Water Committee to pass a resolution giving the Committee approval to proceed June 27/00 Council discussed the feasibility study as well as a time line of the Committee since inception had several concerns A motion was passed that while Kneehill County recognizes the need for water it is not prepared to approve the resolution for approval to proceed but would reassess once their concerns have been clarified As the water survey showed little rural interest, it was felt Councillor Vetter should not hold the position of chairperson, but should remain as a County representative July 5100 Letter sent to all members of the Committee advising of this motion and the stepping down of Mrs Vetter as chair of the Committee Aug 22/00 PFRA appointment with Council 1 00 P M COUNCIL MEETING ITEM 3 E911 Central Dispatch Mar 2/00 Ambulance Dispatch Services agreement between Kneehill and the City of Red Deer signed Apr 11/00 Fire Dispatch Services agreement between Kneehill and the City of Red Deer for Fire still undergoing negotiations Mr McCook handling radio upgrades and arrangements with fire departments June27 /00 Mr McCook reported the Carbon repeater would be installed within the next week and when completed all jurisdictions within the County will be on E911 for fire calls 4 Planning Issues — Council and the Planning Department will be meeting every second Wednesday of the month beginning on January 12/99 from 8.30 A.M until 12 00 noon and continuing for 6 months, to review the Land Use Bylaws Recessed for July and August Draft Land Use Bylaw to be presented in the fall 5 Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz, AB Environment, advised must have landowner s permission for lagoon discharge to flow across land or could be a contravention of the AB Environment and Enhancement Act and of the Water Act Nov 9/99 Letter sent to Hon Gary Mar to resolve matter Nov 18/99 met with Hon Gary Mar who will investigate and report back. Apr 4/00 Letter sent to Frank Lotz, requesting assistance as per advice from the Hon Gary Mar Apr 26/00 Ian Martens and Alan Medmg met with Almer Wiesenberger re signing long term agreement and the conditions May 4/00 Executive Committee recommended approval of landowners requests provided 99 year lease could be signed and registered against land title May 18/00 Letter sent to Mr Weisenberger approving his requests conditional upon provision of a long term lease Aug/00 Draft Contract from Brownlee Fryett obtained for approval COUNCIL MEETING ITEM 6 MSCIA — Effective April 6/00 the contract with the MSCIA has been terminated & the County will be dealing with AB Municipal Affairs Still need to get County records /files from the MSCIA Aug 15100 Completed County MSCIA files received from AB Municipal Affairs 7 Multi Media projector quotes — Quotes on various models from several suppliers have been obtained Feb.8 /00 Council motion to arrange for demonstration of equipment Checked with MountamView and AB Agriculture on the models they had purchased Per Council motion of Mar 21/00 Dorothy Stewart at AB Agriculture checking into demonstrating their projector and into the possibility of sharing with the County Aug/00 Dorothy Stewart advised not interested in sharing with the County and recommended a demonstration be arranged with the supplier as they would do a much more thorough demonstration COUNCIL MEETING ITEM 8 Radio System Upgrading — Mr McCook looking after this and looking into full dispatch (Lonnie has file) 9 Disposal of Veterinary Sharps /Pharmaceuticals — May 4/00 Executive Committee✓ recommended Mr McCook look into possibility of Kneehil County transfer sites accepting veterinary sharps May 24/00 Letter sent to AB Environment requesting permission and /or regulations and conditions 10 Dry Island Buffalo Jump Provincial Park — May 23/00 Council motion to investigate the possible acquisition of this park June 14/00 Letter sent to Hon Gary Mar, giving a history of the County's past interest in development of this park and requesting C consideration of a partnership with the province of Alberta. COUNCIL MEETING ITEM 11 Dry Island Buffalo Jump Road Upgrade (Including Park Road within Park Boundaries) — May 23/00 council requested investigation of grant options for the base course and chip Q seal of the gravel portion of this road June 14/00 Letter sent to Rob Penny, Alberta Infrastructure July 12/00 Letter received from Brian Reid advising in order to upgrade and improve the surfacing the daily traffic count must exceed 200 vehicles July 18/00 Mr McCook if reported to Council counts have been done before and would be unable to meet this requirement. RECOMMEND TO FILE 9� 12 County Scholarship — June 13/00 Letter sent to Golden Hills School Division requesting information on how to proceed with establishing an annual scholarship COUNCIL I MEETING ITEM 13 Garbage Contract for Orkney Viewpoint and Lions Campground — Apr 11/00 Notified by Cathy Bell that she is no longer interested in this contract. Advertised for tenders in the May 24`'' and 31" editions of Capital with tenders to close June 5 2000 No responses received July 12/00 Letter sent to AB Infrastructure requesting thy assume responsibility for garbage collection July 17/00 Brian Reid, AB Infrastructure called to advise the province will handle garbage pickup for Lions Campground and will advise on the Orkney Viewpoint. If it is owned by the province will likely handle it as well. COUNCIL MEETING ITEM 14 Electrical Deregulation — Jan /00 Received notification of the restructuring of the electric industry with TransAlta selling its distribution assets May 18/00 Request from Mpower to negotiate on behalf of Alberta municipalities for the sale of power distribution assets at the hearing on May 23/00 May 19/00 Letter faxed to Mpower requesting they represent Kneehill County June 28/00 Mpower advised unable to negotiate for purchase of power distribution assets due to lack of commitment from municipalities but will work in the future to help municipalities reduce costs July 6/00 Notification of TransAlta's Alberta distribution and retail business to UtiliCorp Canada Corp RECOMMEND TO FILE 15 Kneehill County Ambulance Service May 9/00 Notice given for Kneehill County to withdraw from the KAS effective June 1, 2001, with Kneehill County establishing its own ambulance service with equipment adequate to meet the needs of the County residents June /00 Letters from all the jurisdictions received advising of their support of the Kneehill Ambulance Society Legal advice being sought as to distribution of society assets Special Council meeting set for July 5100 to discuss plans for of an provision ambulance service July 5100 Direction set with regard to ambulance service to a blended system of ambulance and fire, utilizing volunteer firemen as first responders, as well as a centralized ambulance station in Three Hills Further Mr McCook be authorized to investigate the options of purchasing land within close proximity (no further than one mile distance) of the Three Hills Health Care Center COUNCIL AGENDA ITEM 16 Am s Brae Farm July 18/00 Council motion to present plaque to honor of the Christie family being chosen for the Calgary Stampede Farm Family Award, during the fall annual road tour 17 Bigelow Dam Site — July 20/00 Kneehill County wrote AB Environment expressing concern with the poor condition of the grounds and requesting to meet to discuss options for the maintenance of this facility COUNCIL MEETING ITEM 18 Precision Tube Canada — June 27/00 Request made to Rick Vickery to use a three mile stretch of land for the laying of pipe for testing July 14/00 Letter sent to Precision Tube advising use of a two mile stretch, conditional upon receipt of a written request 19 Fehr /Atkinson Road Complaint — May 9/00 Mr Hanger reported a complaint he had received regarding tampering with a County road. May 18/00 Request made for Mr Hanger to investigate fiuher June 13/00 Item tabled to a future Council meeting 20 County Shop & Yard Replacement — July 18/00 Council recommendation that Mr McCook investigate the possibilities for land purchase (30 to 50 acres) close to the town of Three Hills for the possible relocation of the County shop and yard 21 Golden Hills School Division Busing Regulations — July 18/00 Request from Council to look into busing regulations July 27/00 Letter sent to Golden Hills requesting information on the rules and regulations used to determine bus routes and attendance at specific schools • 22 Highway 21 Feeders Contract Grader Agreement — June 29/00 contract signed by Otto Hoff and Ed Miller for the period of June 29, 2000 until October 31, 2000 Aug 1 /00 letter sent requesting the Schedule A Specification Form be completed as well as proof of liability insurance coverage i 'I �f 0 C. UPCOMING DATES August 22, 2000 Council Meeting Kneehill County Council Chambers 8.30 A.M Assessment Review Board Kneehill County Council Chambers 9.00 A.M August 23, 2000 Meeting with AB Agriculture Bigelow Dam Site A.M. 10.00 A.M Kneehill Regional FCSS Meeting Kneehill County Council Chambers 7.00 P M August 25, 2000 CAAMD &C Directors' Meeting Kneehill County Council Chambers 10.00 A.M August 29, 2000 Fire Chief Meeting Kneehill County Council Chambers 7 30 P M August 30 2000 Kneehill Regional Water Kneehill County Council Chambers 7 00 P M September 5 2000 Municipal Planning Commission Meeting Kneehill County Council Chambers 8.30 A.M September 6, 2000 Kneehill Ambulance Service Board Meeting Kneehill County Council Chambers 7 00 P M September 7, 2000 Executive Committee Meeting Kneehill County Office 8.30 A.M September 12 2000 Council Meeting Kneehill County Council Chambers 8 30 A.M September 21, 2000 Executive Committee Kneehill County Office 8.30 A.M Kneehill Housing Corp Meeting Golden Hills Lodge 7 00 P M September 26 2000 Council Meeting Kneehill County Office 8 30 A.M Transportation and Utilities Report August 22, 2000 The road crew should be moving to the Medmg project soon 2 The gravel crew is hauling out of Torrington 3 The pad is poured and the bin wall is going up at Schmautz. The power company is having trouble with other utilities over crossings 4 1 had a visit with Gary McPeak and a discussion on a possible gravel source Mr McPeak would like the County to test for the gravel at no cost to him, come up with a price to purchase the gravel and the land if the test results are good. He will deal with me only and no councilors There is a potential to gain access to other lands he owns which may also hold gravel 5 In talking with Colin about Labreques concern on 806 he feels that the design of 2 1 backslope on existing road allowance is about all that can be done Colin stated that A.I Lyle Newman is not in favor of pushing the road over the coulee to the west. 6 I d like to set a date for road committee in September KNEEHILL COUNTY 2000 ASSESSMENT REVIEW BOARD - August 22 2000 The 2000 Assessment Review Board of the municipality of Kneehill County was held at the Kneehill County office 232 Main Street Three Hills, Alberta on Tuesday, August 22, 2000 commencing at 9.02 A.M 0 The following members of the Assessment Review Board were present Council Members Jane Allan James M Hanger Marylea Lowen, Glen Wagstaff and Otto Hoff Jennifer Deak Assistant Municipal Administrator and Clerk of the Court Lonnie McCook, Assistant Administrator Assessors Edward Dunay and Steve Nedoshytko Barbara Long, Recording Secretary Complainants Allan Becker Allan Megli Myrna Eitzen Robert Cadman Mary Cadman Faye Engler • Mrs. Lowen moved Mrs Allan be appointed Chairman of the Assessment Review Board CARRIED Mrs Allan then reviewed the procedure of the Assessment Review Board, including the Order of Presentation, a copy of which was distributed to all the appellants (a copy of which is attached and forming part of these minutes) It should be noted this `Order of Presentation" was followed for all appeal presentations 1 Roll #1 169000 S E.21 29 -24 W4 Becker A Allan & Elizabeth Mrs Deak read the letter of complaint received on the roll numbers 1169000 and 1171000 Mr Becker requested reasons for the decision of the Assessment Review Board be supplied along with the decision reached Mr Becker reported the above noted quarter has always been accessed through their land as there is no developed road allowance Prior to the purchase of the abandoned rail lines by TrailNet, crossing agreements were in place whereby the railway granted permission for the farmer to access land dissected by the rail lines These crossing agreements have now been withdrawn and access across the abandoned lines can be denied, hence there is no access to the other portion of this quarter Fencing is located on the property owned by TrailNet and in order to maintain and do repairs, it would be necessary to trespass on private property 2 Roll #1171000 N W 21 29 24 W4 Becker, A Allan & Elizabeth Mr Becker advised access is the biggest issue. There is access to both sides of this quarter as Secondary Highway 575 and Grainger Road are located on the perimeters of this property, however the land is dissected by the abandoned rail line making two pieces of the quarter inaccessible except by two above ground and one underground rail line crossings that are now under the control of TrailNet Mr Nedoshytko Assessor for Kneehill County, asked if there has been a legal decision made regarding the crossings? Mr Becker advised Cosway Adjacent Landowners Association (CALA) has refused to accept the crossing agreements but nothing has been received in writing advising the landowners they would be trespassing if they used the existing crossings BUMIN /ASSRVBD2000 Page 1 • KNEEHILL COUNTY 2000 ASSESSMENT REVIEW BOARD - Au ust 22. 2000 At this time both access arrangements and fencing are being negotiated between TrailNet and CALA Mr Nedoshytko reported there is case law that states if there has been access for a period of years it has to stay in effect thus access cannot be denied Mr Dunay advised there are currently assessment reductions in place to reflect the inconvenience and access difficulties incurred by the severance of the land by rail lines He further added there is no way to substantiate any future problems as they still have access across the abandoned rail lines as no crossing agreements have been signed Mr Nedoshytko advised under the Municipal Government Act, Matters Relating to Assessment and Taxation Regulations, Section 3 Subsection 1 Valuation Standards, land used for farming practices have a substantial reduction for the rail line severance (8 — 30% depending on the quarter section) Farmland is based on production value not market value In summary Mr Nedoshytko advised the land is assessed on the production value of the land and more than a substantial reduction has bee given due to the severance of the land by the rail lines Mr Becker added that should this complaint have to be taken to a higher level, the Municipal Government Board there should be no further cost to the landowner 2 Roll #2448000 S W 36 30 26 W4 Megh Allan Mrs Deak read the letter of complaint received from Allan Megh on the above roll number Mr Megli gave a copy of his presentation to Chairperson Jane Allan and Ed Dunay County assessor Mr Megh requested the Assessment Review board send its decision and the reasons for that decision with respect to his complaint in the appeal Mr Megh advised that prior to the transfer of the railway right of way and the extra land on Plan RW329 to TransCanada Trail, there was an agreement in place with the Canadian Pacific Railway to provide a cattle proof fence on both sides of the right of way at the railroad's expense and to provide at least one free and maintained crossing of the right of way within each quarter section Effective June 30,2000 TransCanada Trail advised they would not honor the previous historical agreements and the cost of building and maintaining fencing would become the responsibility of the landowner Mr Megh stated he believed there should be an adjustment to the assessed value of the land due to the increased cost of production over the optimum costs of production, due to changes to the status of the land. The additional costs incurred by the loss of a legal crossing include those of corral building, loading chutes and trucking to transfer cattle from one side of the abandoned rail line to the other Mr Megli also reported the topography itself steep slopes and location of the creek, makes fencing very difficult and labor intensive He reported that there is a further possibility of abandonment of grazing land due to the necessity of re locating the fence due to the water level He summarized that the assessment on this quarter be adjusted to reflect Section 7 010 155 to 7 010 157 7 010 165 to 7010 166 7010 175 to 7010 177 7010 180 to 7 010 181, and 7 010 185 to 7 010 186 of the "Minister s Guidelines" The Clerk of the Court at this time cautioned the Board that according to the Municipal Government Act, only issues of assessment could be heard Mr Nedoshytko informed the Board that Mr Megli had failed to disclose the documentary evidence presented at the hearing, within a reasonable time period, in advance of the hearing, according to the Municipal Government Act, Section 2 Sub Section 4 of the Assessment Complaints and Appeals Regulations and requested a postponement in order that he have time to address the specific points introduced by Mr Megh Mr Megh claimed that he should have been advised of this disclosure of information Bi /MIN /ASSK VBD2000 Page 2 • • A KNEEHILL COUNTY 2000 ASSESSMENT REVIEW BOARD - Au ust 22 2000 �I regulation when he met with the County Assessors to discuss how to make an appeal Mr l Nedoshytko reported this information had been given to the complainant at that time Mr Megh left the meeting at 9 46 A.M 3 Roll 2132000 S W 9 30 25 W4 1371000 S.E.32 29 25 W4 2107000 S W 4 30 25 W4 2133000 N W 9 30 25 W4 2129000 N E.8 30 25 W4 1374000 N E.32 29 25 -W4 2109000 N W 4 30 25 W4 Eitzen, Denver & Myrna Mrs Deak read the letter of complaint received on seven quarters of land Mrs Eitzen stated she had not realized, at the time of filing, that the assessment was based on production value for farmland and that discussion regarding the effect TrailNet would have on market values was not applicable She further reported that she was not unhappy with the taxation but wanted the County to be aware of their concerns regarding TrailNet In light of this she withdrew four quarters of original complaint to reflect only the following three quarters of land for consideration by the Assessment Review Board Roll #2132000 (S W 9 30 25 W4), roll #1371000 (S.E.32 29 25 W4) and roll #2107000 (S W 4 30 25 W4) These three quarters have access problems due to severance of the land by the abandoned rail lines TrailNet, in denying access across these abandoned rail lines has resulted in several acres of land being inaccessible Mrs Eitzen also recommended that if the assessment of previous years was a fair assessment, then the increase in producer costs to achieve optimum productivity, the assessment should be adjusted according to the `Ministers Guideline Mrs Eitzen further reported her concern that TrailNet as an adjacent landowner, would have too much say on the development of her property Mr Nedoshytko advised that according to the Municipal Government Act, Assessment Complaints and Appeals, Part I Section 6, Failure to Disclose, he would like to request a postponement until September 12, 2000 in order to respond to some of the information presented Mr Nedoshytko further added that it was made clear during initial meeting with the complainant that any evidence to be presented at the Assessment Review Board hearing needed to be disclosed prior to today's hearing Mr Dunay reported access would not be an issue on the S W 4 30 25 W4 as the Eitzen's son owns the west side of the quarter that is dissected by the abandoned rail corridor 4 Roll 824400 Roll 824000 Varga, Doreen S W 15 29 22 W4 S.E 15 29 22 W4 Mrs Varga was not present for the meeting Mrs Deak reported Mrs Varga had advised she would not be present at this meeting Mrs Deak read the letter of complaint received on the above roll numbers, which stated Mrs Varga's belief the taxes should be lowered as the market value of the land will be decreasing, due to the environmental hazards, garbage and liability issues resulting from the TransCanada Trail running through the land parcels Mr Dunay reported there are no rail line crossings on the land owned by Mrs Doreen Varga Her land lies 680 ` to 1000' from the abandoned rail lines Mr Dunay further added the location of the land near the TransCanada Trail has nothing to do with the assessment of the H1JMIN /ASSRV13D2000 Page 3 .7 • i I KNEEHILL COUNTY 2000 ASSESSMENT REVIEW BOARD - Au ust 22 2000 farmland and it is only supposition that there will be an effect due to people using the abandoned rail lines as a trail Mr Dunay recommended no change to the assessment of the land 5 Roll 983000 S E 14 29 23 W4 Cadman Robert and Mary Mr Nedoshytko advised that he had received disclosure of evidence from the Cadmans' at 2 08 P M and 4 09 P M on August 21, 2000 and felt there was insufficient time for him to investigate and respond He requested a postponement until September 12 2000 Mr and Mrs Cadman advised they would be unavailable on that date October 10, 2000 was selected as a date when both parties would be available 6 Roll 3034000 N W 6 31 25 W4 Engler Faye / Megli, Allan / Penner Alvena Mrs Deak read the letter of complaint received on the above roll number Mrs Engler advised she was also speaking on behalf of Alvena Penner and Allan Megh who share the ownership of this property Mrs Engler requested written notification of the reasons for the decision made by the Assessment Review Board on this complaint Mrs Engler advised that prior to TransCanada Trail having ownership of the abandoned rail corridor the Canadian Pacific Railway, had a legal agreement in place providing a cattle proof fence on both sides of the rail lines at CPR's cost and one free and maintained crossing per quarter section She further reported that the assessment for taxation purposes reflected these facts As of June 2000 TransCanada Trail advised they would not honor these agreements hence the resulting loss of access will result in a loss of the use of 68 acres of land in this quarter section Mrs Engler stated a reduction in assessment should be made due to this loss of acres as well as the impossibility of selling the land due to no access This reduction was requested to be made to reflect sections 7 010 155 to 7 010 157 165 to 166, 175 to 177 180 to 181, 185 to 186 of the `Minister s Guidelines " Mr Dunay reported the railway cuts the quarter section diagonally, with the land on the east side being pasture land which has an underground passage in place for access The severance of the quarter is already reflected in the assessment of the pastureland He further commented fencing is not assessed and at this time there is no legal agreement in place denying access through the rail corridor Mr Dunay advised if there should be a contract in place denying access and the only access is by trespassing, then this matter will have to be readdressed. Mrs. Allan cautioned that the Assessment Review Board is not able to comment on the TransCanada Trail they can only address the assessment issues Mr Dunay advised that according to assessment regulations, no reduction could be made in the assessment of pasture land that is severed by a rail line, only arable land He further advised that although he doesn't normally do this according to the assessment regulations in a way he had applied a reduction due to the severance of the rail line in that he allowed up to 28 acres per head of cattle on the west side of the quarter while the east side was assessed at 32 acres per head of cattle Mrs Engler wanted the County to provide in writing that she could access her land by using the TransCanada Trail underground passage Mrs Allan advised the only decision to be rendered by this Board would be regarding assessment not access Mrs Allan concluded the meeting, and advised all complainants they would receive written notifications of the decisions The complainants left the meeting at 10 16 A.M Decisions of the 2000 Assessment Review Board of Kneehill County held at the Kneehill County office 232 Main Street, Three Hills Alberta, on August 22 2000 Upon hearing and 13UMIN /ASSRVBD2000 Page 4 i KNEEHILL COUNTY �I 2000 ASSESSMENT REVIEW BOARD Au ust 22 2000 considering the presentations and the evidence of the parties concerned, the Assessment Review Board made the following decisions Roll #1169000 S E.21 29 24 W4 Becker A Allan & Elizabeth Mr. Hanger moved to concur with the recommendations of the assessor that there be no assessment changes to roll number 1169000 CARRIED Reason for decision Farmland is assessed on the production value of the land, not the market value and currently more than a substantial reduction (8 30 %), has been given to reflect the inconvenience and access difficulties incurred by the severance of the land by rail lines Roll # 1171000 N W 21 29 24 W4 Becker A. Allan & Elizabeth Mr Hanger moved to concur with the recommendations of the assessor that there be no assessment changes to these roll number 1171000. CARRIED Reason for decision Farmland is assessed on the production value of the land not the market value and currently more than a substantial reduction (8 30 %) has been given to reflect the inconvenience and access difficulties Incurred by the severance of the land by rail lines Roll #2448000 S W 36 30 26 W4 Megli, Allan Mr Wagstaff moved postponed of this complaint until September 12, 2000. CARRIED Reason for decision Failure to disclose the documentary evidence presented at the hearing, within a reasonable time in advance of the hearing, in order that the assessor have time to investigate and address the specific points (Municipal Government Act Section 2, Sub Section 4 of the Assessment Complaints and Appeals Regulations) Roll #2132000 S W 9 30 25 W4 Eitzen, Denver & Myrna Mr Hoff moved postponement of this complaint until September 12, 2000. CARRIED Reason for decision Failure to disclose the documentary evidence presented at the hearing, within a reasonable time in advance of the hearing in order that the assessor have time to investigate and address the specific points (Municipal Government Act, Section 2 Sub Section 4 of the Assessment Complaints and Appeals Regulations) Roll #1371000 S.E 32 29 25 W4 Eitzen, Denver & Myrna Mr Hoff moved postponement of this complaint until September 12, 2000. CARRIED Reason for decision Failure to disclose the documentary evidence presented at the hearing, within a reasonable time in advance of the hearing, in order that the assessor have time to investigate and address the specific points (Municipal Government Act, Section 2 Sub Section 4 of the Assessment Complaints and Appeals Regulations) Roll 42107000 SW 4 30 25 W4 Eitzen, Denver & Myrna Mr Hoff moved postponement of this complaint until September 12, 2000. CARRIED Reason for decision Failure to disclose the documentary evidence presented at the hearing, within a reasonable time in advance of the hearing, in order that the assessor have time to investigate and address the specific points (Municipal Government Act Section 2, Sub Section 4 of the Assessment Complaints and Appeals Regulations) Roll #824400 S W 15 29 22 W4 Varga, Doreen Mrs. Lowen moved to concur with the recommendations of the assessor that there be no assessment changes to roll number 824400 CARRIED Reason for decision There are no rail lines crossing the land owned by Mrs Varga and having land located near the TransCanada Trail has nothing to do with farmland assessment as it is based on production value BUMIN /ASSRVBU2000 Page 5 • • • 0 I KNEEHILL COUNTY 2000 ASSESSMENT REVIEW BOARD - August 22, 2000 Roll 9824000 S E 15 29 22 W4 Varga, Doreen Mrs. Lowen moved to concur with the recommendations of the assessor that there be no assessment changes to roll number 824000. CARRIED Reason for decision There are no rail lines crossing the land owned by Mrs Varga and having land located near the TransCanada Trail has nothing to do with farmland assessment, as it is based on production value Roll 4983000 S.E 14 29 23 W4 Cadman, Robert & Mary Mr Hanger moved postponement of this complaint until October 10, 2000 CARRIED Reason for decision Failure to disclose the documentary evidence presented at the hearing within a reasonable time in advance of the hearing in order that the assessor have time to investigate and address the specific points (Municipal Government Act, Section 2, Sub Section 4 of the Assessment Complaints and Appeals Regulations) Roll #3034000 N W 6 31 -25 W4 Engler, Faye/ Megli Allan/ Penner, Alvena Mrs Allan moved to concur with the recommendation of the assessor that there be no assessment changes to roll number 3034000. CARRIED Reason for decision According to assessment regulations, there are no provisions to make reductions in the assessment of pastureland that is severed by a rail line, only arable land At this time there is not a legal agreement in place denying access, through the underground passage, to the east portion of the quarter section Should this come about and this portion of the land only be accessible by trespassing, then this matter would have to be reassessed at that time As there were no other assessment appeals the 2000 Assessment Review Board was declared adjourned Time 10 16 A.M Barbara Lon( Secretary to the Board 13UMIN /ASSRVBD2000 Page 6 • E► i ORDER OF PRESENTATION 1 Clerk to read written complaint 2 Complainant and his witnesses 3 Others affected by the complaint wishing to be heard. 4 Questions by the other side and then by board members Each individual questioned after each presentation. 5 Respondent i6 Questions by the other side and then by board members 7 Summary by complainant 8 Summary by respondent 9 Final address to respondent's summary by complainant (rebuttal only) 0 co ( CD cn D 0 cn °o D D D DO CD N N '' W W O Z O O O -I V N W W N V O r- 0 O 0 00 00 0 0 O r m 0 O O O � s nco< 0) °x D r com O rooms 7 D oo D z 0 O CD �. 0 CD v _�, 0 COD N) CD CD N � CD - �$ COED v� C _ CD N D W CL W CD W ou� D mm o 0 CD 0 90 CD CD m Cl) ° 0 o 0 m c o � o a �! { 3 a� 0 3 m I I CD m r cn m cn z C cn �O z mm cn z m z CC cn C cn z C v -' CO W W O 90(P OC OC Cfl W C N D fn 0 (n C�_. 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