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HomeMy WebLinkAbout2000-07-13 Council MinutesCORRESPONDENCE —June 27 —July 13, 2000 Due to Council members being away on the 2000 ASB Provincial Tour, no Executive Committee was held prior to the July 18, 2000 Council meeting Jennifer Deak, Administrator, and Lonnie McCook, Assistant Administrator, met on July 13, 2000 at 8 50 A.M. to review and make recommendations on the following correspondence. 1. Brost — September 1999 Request re Having Grainger Corral Area A motion was passed September 28, 1999 that upon confirmation of County T, ownership of this land and dissolution of the local roping club Mr Brost be allowed ,�J" to hay under the conditions that Mr Brost clean the site and any lease arrangements, ►- 3� for haying be for a three year term(to be reviewed after 3 years) Mr McCook has reported nothing further has happened regarding this request Recommend to accept and file 2. Request for Survey (Re pinning) of Torrington September 23 1999 motion for Mr McCook and Mrs Deak to confer with Robin Arthurs, surveyor, to determine exact pin locations and survey for Torrington 1= Reported Mr Arthurs has completed the survey of this hamlet Recommend to accept and file. 3. Aug/99 Letter from AB Municipal_ _Affairs re. Prioritv Access for Dialing (PAD) Replacing Line Load Control Telus has implemented this system which increases the possibility of essential users or agencies placing local calls during times of emergency by giving protected lines Q priority in accessing dial tone and requesting information on the person responsible ].W for maintaining the Line Load Control Listings Recommend this matter be referred to Randy Tiller, Regional Fire/Disaster Coordinator 4 June 20, 00 Letter from Hon. Ed Stelmach re Transportation Association of Canada's Annual Conference and Exhibition An invitation was received for Kneehill County to attend this conference to be held at the Shaw Conference Centre in Edmonton AB from October 1 4, 2000 The �$ conference theme is Transportation, Trade, Tourism and Technology Recommend to accept and file 5 June 27/00 Letter from TransAlta re Choosing Electricity Supplier Consumers have two options due to the deregulating of the electrical industry to wait and see how prices are impacted through deregulation before choosing a retail supplier of electricity or remain with TransAlta receiving a three year regulated rate This decision needs to be made by November 2000, as the selected retailer will begin to provide service effective January 1, 2001 a Recommend to wait and see how prices are impacted through deregulation before choosing a retail supplier of electricity July 6/00 Press Release re Sale of Alberta Distribution and Retail Business to UtiliCorp Canada Corp A copy of the press release advising that approval had been received from the Alberta Energy and Utilities Board for the sale of TransAlta's Alberta distribution and retail business to UtiliCorp Canada Corp TransAlta is in the process of negotiating final v� details of the agreement with UtiliCorp C:/MD /Correspondence 1999. doc Page 1 CORRESPONDENCE — June 27 — July 13, 2000 Recommend to accept and file • 7 June 28/00 Notification from Mpower Asset Purchase Program re Purchase of Power Distribution Assets Mr Tienkamp advised Mpower will not be initiating regulatory action with the intent' of capturing a share of customer related premiums for municipalities (June 30/00 , deadline) but hopes to work with municipalities in the future to help them reduce costs to their constituents by taking ownership of power distribution assets Recommend to accept and file 8. Invitation to Grand Opening Wheatland County Administration Building An invitation has been received for the July 28, 2000 grand opening of the Wheatland County Administration Building commencing at 1 30 P M Recommend Council, Jennifer Deak and Lonnie McCook attend the grand opening of the Wheatland County Administration Building and a plaque in recognition of this event be presented to Wheatland 9 Invitation to a Stampede Night hosted by Brownlee Fryett An invitation was received on June 27, 2000 from Brownlee Fryett to attend a ��-eop^ Stampede Night to be held on Monday July 10, 2000 at Celli's Irish Pub & Restaurant Recommend to accept and file as it is too late to attend this event. 10. MGA 305(1) Assessment Change Requests Mr Dunay, the County's assessor, has recommended the following assessment changes as provided for under MGA 305(1) which allows the assessor, in cases of assessment roll error, to correct the assessment for the current year only and send an m amending assessment notice to the assessed party a) Roll 4082100 Plan 0010525 B1k9 (Pt NE 34 32 26 W4) Parkland Agri Services Corp Gas station not operated as a normal set up The office is used for storage only Recommended assessment reduction « Land reduced from 25 830 to 12,470 = 13 360 Machinery and Equipment from 30 490 to 15,250 = 15,240 Building improvements from 14,340 to 3,590 = 10 750 Total assessment reduction $39,350 (tax reduction $690 70) b) Roll 6842210 Pipeline Assessment — Orkney Gas Co -Op Ltd This was wrongly assessed as it is a Farm Distribution System and has been adjusted X / -,�� accordingly by P &PL to a zero assessment The taxes should be cancelled $146,010 x 0.017553 = $2,562 91 �L Recommend to concur with the Assessor's recommendations for the above noted assessment reductions 11. Acme Community Hall Financial Statement November 1/98 to Oct 31/99 The above financial statement has been submitted along with a notation stating this , a rD facility is used for a variety of functions (banquets, dances meeting rooms used for smaller meetings etc) Total receipts for the reporting period are $27,982.43 with �v expenses $23,739 30 bank balance is $4,243 13 Recommend the recreation grant approved for this community center be paid C: /MD/Correspondence 1999. doc Page 2 i CORRESPONDENCE — June 27 — July 1312000 12 Trochu Community Hall Financial Statement June 99 to May 2000 Will, The above financial statement has been submitted along with a notation stating the . Wab variety of functions held in this facility Total receipts for the reporting period are $18,528.34 with expenses of $13,666 75 bank balance is $6 112 53, D c(, 0� Recommend the recreation grant approved for this community center be paid. 13. June 28/00 Letter from AAMD &C re. Flag Procession at Fall 2000 Convention A00tRa— , AAMD &C is considering a flag procession for the opening ceremonies of the Fall zY Y.` 2000 Convention and is asking for flags to be sent to their office prior to August 31, v a&a1) 2000, from those municipalities interested in participating Recommend a Kneehill County flag be sent to the AAMD&C 14 June 28/00 Letter from AAMD &C re Survey on Grazins Lease Issues The AAMD &C has forwarded a survey form to be completed by the municipality prior to July 21, 2000 regarding Grazing Reserve Leases The responses will be compiled and a summary forwarded to MLA Dave Broda, who is heading the provincial consultations on implementation of Bill 31, the Agricultural Dispositions Statutes Amendment Act Mr McCook and Mrs Deak proceeded to complete this survey Recommend this survey, as completed, be returned to the AAMD&C 1 N_ 15 Kneehill Regional Water Committee Meeting Notification Notification has been received advising the next Kneehill Regional Water Committee meeting will be held at Kneehill County office on July 17 2000 commencing at 7 00 P M It was noted copies of this information have been provided to CouncillorsN� ' c� Vetter and Hanger Recommend to further discuss this matter on July 18, 2000, under a separate agenda item. 16 June 28/00 Letter from AAMD &C re Survey on Resource Roads Program The AAMD &C has requested input from the municipalities regarding any key changes they would like to see incorporated into the Resource Road program Mr McCook noted Kneehill County has yet to meet the funding criteria for this program Recommend to accept and file with no comments 17 July 5100 Letter from AAMD &C re: R W Hay Award for Administrative Excellence xi An invitation to nominate outstanding rural administers for the R W Hay Award for Administrative Excellence has been received The deadline for nominations is September 15, 2000 Recommend to accept and file 18. July 4/00 Letter from Western Rail Coalition re Conference This organization has sent an invitation to participating organizations (AAMD &C) to a conference to be held on August 1, 200 in Regina, Saskatchewan to discuss competition issues as they relate to an effective and efficient transportation system in Western Canada CJMD /Correspondence1999.doc Page 3 CORRESPONDENCE —June 27 —July 13, 2000 Recommend to accept and file 19. July 6/00 Designation of Powers Certificates from Safety Codes Council • Fire Safety Codes Officer, Designation of Power Certificates have been received from the Administrator of Certification of the Safety Codes Council for Mr Randy Tiller, Mr Lawrence Hogg and Mr Keith Martine r- Recommend to accept and file 20. July 2/00 Letter of Concern from Lila McCreadie cVR A letter has been received from Mrs McCreadie expressing concerns with the j unsightliness of the area, by the railway tracks, in Swalwell and requesting the sa���41 continuation of the busing of her grandchildren to the Three Hills school Recommend the issue of unsightliness in Swalwell be referred to the Planning Ci P5L, department and the busing issue be referred to the Golden Hills School Division 21 June 23/00 Letter from Village of Carbon re Kneehill County Recychm Grant A request has been received from the Village of Carbon to obtain funding from the County s Recycling Grant for 2000, in the amount of $38183, to be used to help offset costs of wood chipping, paper and cardboard recycling to the Drumheller Landfill and the annual toxic waste roundup 9 .� Recommend the County's 2000 Recycling Grant, as per policy 16 -3, in the amount of $38183, be paid to the Village of Carbon 22 Wetlands 2000 Conference ` Notification has been received of a Wetlands 2000 Conference to be held at the Red Pte° Deer Lodge on September 20, 21 and 22, 2000 This Conference will discuss issues op, relating to the management, development and preservation of wetlands in Central Alberta. Recommend to accept and file 23 _Shared Kneehill County/Mountain View Planning Costs �P� Mountain View County has invoiced for $14,034 71 for Kneehill County's share of planning costs and expenses for John Rusling for the period of January 1 to May 31, � L. 2000 Recommend approval of this invoice for payment 24. Request from Big Country Tourist Association re Orkney Viewpoint Sign A request has been received from the Big Country Tourist Association for a sign marking he Orkney g y Henry Wiens advises the site is well marked as a "Scenic Viewpoint" Recommend no change in the signs at this Viewpoint 25 July 6/00 Letter from the Canadian Red Cross re Donation request A request has been received from the Canadian Red Cross asking for a donation to ensure the Red Cross continues to provide services and offer programs to help humanity • Recommend to accept and file 26. Kneehill Regional Water Committee re Approval to Proceed C: /MD /Correspondence 1999.doc Page 4 CORRESPONDENCE — June 27 — July 13, 2000 Received copies of letters from the Village of Linden, Village of Acme, and Village of Irricana authorizing the Kneehill Regional Water Committee to enter into negotiations with the Town of Drumheller for the provision of water to the Kneehill Regional Water System, to proceed with contacting Alberta Environment for the allocation of water for the system and to contact the various levels of government for e10 funding t-*"— �A Recommend to accept and file 27 Weed Notice to Talisman Enemy re 15 16 29 24 W4 Bruce Sommerville, Agricultural Fieldman, Issued a weed notice on June 22/00 requesting spraying or cutting of the weeds at the above location, by Talisman Energy ;. on or before July 6 2000 in order to avoid further action .� Recommend to accept and file. 28 Invoice from City of Red Deer for E911 Ambulance Dispatch An invoice was received from the City of Red Deer, in the amount of $6,883 90 for asp ambulance dispatch for the months of January 1, 2000 to July 31, 2000 based on $100 per capita for the entire County, including both rural and urban jurisdictions (population of 11 029) Recommend approval of this invoice for payment 29. Letters re. TrailNet Standard letters signed by the following have been received regarding TrailNet �-- concerns Frances Hainmg, and Clinton Hammg Recommend the standard response be sent to these people 30 June 30100 Letter from TrailNet to Cosway Adjacent Landowners Association (CALA) re. Negotiations Scott Richardson, President of Alberta TrailNet has advised TrailNet remains open to negotiating balanced agreements which recognize the mutual rights and responsibilities of adjoining land owners despite CALA unilaterally withdrawing Vim" from negotiations on June 15, 2000 He also reports TrailNet is proceeding towards rt finalizing its management agreement with the TransCanada Trail Foundation to enable Alberta TrailNet to hire the resources necessary to install signs, remove litter, deal with weeds and process the disposition of unneeded land Recommend to accept and file 31. June 29/00 Lettter from Trans Canada Trail Foundation to CALA re. J Management of Trails J The Trans Canada Trail Foundation, in response to a May 26, 2000 letter from �- CALA, advised they have decided Alberta TrailNet is best positioned to manage these lands on its behalf and 1s in the final stages of executing a management agreement to implement that Recommend to accept and file 32 Kneehill Community Resource Program Resignation Letter from Debbie Hannah A resignation letter has been received from Debbie Hannah Family Resource L W Worker, effective July 15 2000 17� a C: /MD /Correspondence 1999.doc Page 5 CORRESPONDENCE — June 27 — July 13, 2000 Recommend this matter be referred to the FCSS Director • 33. 1999 Annual Report — Kneehill Regional FCSS A copy of the 1999 Annual Report of the Kneehill Regional FCSS was received Items of note include Revenues from provincial funding $178,489 60 and local �� governments $44 622.40 of which $20 490 60 was contributed by the County, for total revenues of $223,112.00 Expenditures were administration costs $47 098 11 -T3 � and grants to organizations $176,013 89 of which the KCRP received $80 810 16 and Seniors Outreach $68,800 00 NP Recommend to accept and file, with a copy being provided to Councillor Lowen., the County's FCSS representative 34 June 26/00 Letter from Legislative Assembly of Alberta re Unified Family Court Task Force — Public Consultation A copy of a Consultation Paper put together by the Unified Family Court Task Force along with a request to complete the enclosed questionnaire in order to help identify %�-- the best possible solutions for the family law system in Alberta, was received �� Recommend this questionnaire be referred to the FCSS Director for completion 35. Ed Dunay Comments re. Municipal Government Board 1999 Linear Assessment Appeals A May 12/00 a letter received from the Alberta Municipal Government Board along with a copy of Board Order MGB 069/00 with respect to the 1999 linear assessment � complaints, was referred to Mr Dunay for his comments Mr Dunay recommends ,� g Council can send a letter of intervention under MGB Section 508 for year 2000 and v 2001, which would provide the County with a copy of the proceedings Recommend to concur with Mr Dunay's recommendation 36. Summary of Provincial Aviation Strategy Subcommittee Meeting $ L As requested at the June 22/00 Executive Committee meeting a summary of the q� above meeting dealing with the sustainability and viability of small airports airport grants, Emergency Response Services and other issues has been obtained Recommend this summary be referred to the Airport Committee representatives 37 July 5100 Letter from AAMD &C re: Compensation Under Species At Risk Act (SARA) A copy was received of the submission forwarded by the AAMD &C to Dr Pearse, Q ej who has been appointed by Federal Environment Minister David Anderson, to v`'� examine the compensation of individuals suffering loss as a result of various prohibitions which could be implemented under SARA Recommend to accept and file 38. Municipal Planning Commission (MPC) After attending a MPC meeting and given the complexity and impact of the issues being handled, Mrs Deak has recommended all of Council be on this board with all members at large making up the Subdivision and Development Appeal Board This would ensure all of Council is apprised of planning and development issues as they arise, not after they have been approved Recommend all Councillors serve as representatives on the Municipal Planning Commission with the Subdivision and Development Appeal Board comprising ii i �i C:/MD /Correspondence1999.doc Page 6 CORRESPONDENCE —June 27 —July 13, 2000 entirely of members at large 39. Council Meetings — August/ 2000 tt � & Suggestion to have Council consider having only one Council meeting in August ap° c This is a slow month, like July, and business could be addressed by one Executive kP My,� Committee meeting on August 17th followed by a Council meeting on August 22 "d, �� which is also the date of the 2000 assessment Review Board Should another meeting R be required it could be held on August 23`d Recommend scheduling only one Council meeting in August, with that date being August 22, 2000 40. County of Stettler 1999 Annual Report The 1999 Annual Report for the County of Stettler was received It was noted the taxation rate for the 2000 taxation year has been reduced from 13 8 mills to 11 7 mills, a 15 percent reduction Also of note is a set of procedural guidelines for intensive livestock operations Councillor salary disclosures range from a low of $10 535 00 to a high of $17 45100 for 1999 Recommend to accept and file. 41. Municipal Safety Codes Inspection Agency (MSCIA) A copy of the June 27/00 letter from Bill Simpson of the MSCIC to the Executive P Director of the MSCIA was received. Mr Simpson advised he will be sending a c h detailed explanation of the GST issue breaking down the services, for each fiscal year, Id, that were provided to the Commission The GST invoice to the Commission will be for those members still active in the Commission, all former members will be billed directly He further advised due to financial problems and money owed for 1998, neither the auditor nor the accountant are willing to begin work on the 1999 financial P `� statements Mr Simpson clarified that the Agency has every intent to perform the services as required by the contract with the Commission, however due to the Commission not forwarding any monies the deadlines will not be met due to cash flow Recommend to accept and file with copies being provided to the Planning department. 42 June 30100 Letter from Municipal Safety Code Inspection Commission ( MSCIC) re Relocation of Closed Permit Files c P,oy Notification was received that Alberta Municipal Affairs has moved the closed permit C 1 files from the MSCIA offices in Fort Saskatchewan to Red Deer where they will be sorted into boxes by municipality Recommend to accept and file 43. July 4/00 Letter from MSCIC re GST on Past Safety Codes Permits Ken Hodgms, Chairman of the Municipal Safety Codes Inspection Commission advised municipalities that the invoice from the MSCIA for GST on past safety codes permits is not endorsed by the MSCIC and advises all members to disregard the J invoice The Commission is working with a legal firm, Alberta Municipal Affairs, C C Alberta Treasury and Canada Customs and Revenue to resolve the GST issue Recommend to accept and file with copies provided to the Planning department 44. June 30100 Letter from MSCIA re Commission GST Issue Mr Simpson in a letter to all members of the MSCIC advised his agency had C: /MD /Correspondence 1999. doc Page 7 I/ CORRESPONDENCE — June 27 — July 13, 2000 originally determined the following regarding GST that the sale of permits on behalf of a municipality would not require the collection of GST, a municipality would be required to pay GST on all supplies or services obtained from GST registrants and anoint municipal initiative (Commission) would qualify for status under tax rules, as a municipal entity and as such be eligible for the municipal rebate of 57 14% He further stated in 1996 he had recommended the contractor should include GST in the services but the Executive Committee of the Commission determined that GST would not be included, as it was believed that GST was not an issue for the contractor selling j4l the permits Recommend to accept and file with copies being provided to the Planning department. 45 Ledcor Industries Ltd. Lease Ledcor has paid the rent to Alberta Infrastructure and Kneehill County has been credited, up to April 30, 2000, for the AT &U Trochu Yard purchased by Kneehill " County Ledcor remained at this location until the first of July when they moved into the Weich shop The terms of the lease agreement signed between Kneehill County and Ledcor for rental of the Weich shop at the Kneehill County yard stipulates $1 000 00 per month and a $1000 00 deposit Recommend Ledcor be invoiced $1,939 58 per month for possession of the Trochu site for the months of May and June 2000 and further they be invoiced for the $1,000.00 deposit and the $1,000 00 monthly rental as per the lease agreement for the Weich shop 46. Trochu Fire Hall_ Site Blk 3 Plan 5087JK, Pt of SW 17 -33 -23 W4 re. Taxes Owed to Town of Trochu nn-b The 2000 tax assessment for this property has been received for a total amount of q� $5 680 41 Mrs Deak has spoken with Maureen Malaka town of Trochu 3 c m administrator, and has been advised an a pp eal is not necess ary — a letter er mdicatmg the time the renters were occupying this facility is sufficient to generate a new tax notice t Recommend a letter be sent to Trochu requesting a revised tax notice reflecting a r taxes for the period of January 1, 2000 until June 30, 2000 inclusive, this being the �d period this facility was rented to Ledcor Industries Ltd. 47. Kneehill Ambulance Service (KAS) aRosition Letters re KAS � 1 As Per request at the last KAS meeting, Mrs Ling forwarded a copy of Trochu's letter to the urban jurisdictions requesting their commitment to the KAS and �� l assurance their representative will maintain the opinion of their Council at KAS meetings Also forwarded are copies of letters received from Trochu, Three Hills, Carbon and Linden expressing continued support of the Kneehill Ambulance Society and its continued operation It was noted no response was received from Acme Recommend to accept and file b)Bank Reconciliation Report For the period ending June 30, 2000 the chequing account reconciliation reflects a chequing balance of $22,136.37 Recommend to accept and file OKneehill County Letter to KAS ,�J Under date of July 11, 2000 the County sent a letter to all members of the KAS ;j 'Uu cvr�' C:/MD /Correspondence 1999.doc Page 8 • 0 J CORRESPONDENCE —June 27 —July 13, 2000 informing at the May 25/00 KAS meeting, town of Three Hills representative Brad Luijkx suggested, in an effort to provide fresh ideas and insight with no preconceived biases, the old KAS board members be replaced with new members Kneehill County endorses this suggestion and has appointed Councillor Glen Wagstaff as the County's representative to the KAS with Councillor Marylea Lowen as alternate Recommend to accept and file d)Legal Opinion — Distribution of Assets of KAS On July 7, 2000 a copy of the legal opinion obtained from Reynolds Mirth Richards & Farmer regarding the distribution of assets upon dissolution of the KAS, was i t� received The opinion notes there is no specific provisions for the distribution of �. assets should a member withdraw Recommend to accept and file 48. Council Minutes Require the June 27 2000 Council minutes to be edited for publication in the newspaper -AT Recommend a committee of the Reeve, Deputy Reeve and a councillor at large edit these minutes for publication I Meeting adjourned — time 10 15 A.M Je fer D ak, Administrator C:/MD /Correspondence 1999.doc Page 9