HomeMy WebLinkAbout2000-07-18 Council MinutesKNEEHILL COUNTY
AGENDA - COUNCIL MEETING
July 18, 2000
1 Approval of Agenda
2 Approval of Minutes June 27th and July 5th
14 3 Administrator s Report
4 Correspondence — June 27 July 13 2000
5 Accounts Payable
APPOINTMENTS:
11 30 A.M Bonnie Lemay and Marie Muddle KALS — see agenda item 49
12 00 P M Lunch with Terry Nash — see agenda item #10
GENERAL.
6 Employee Wage Scale and Working Conditions
7 Torrington Tourism Action Society
8 AAMD &C Education Tax Advisory Committee
9 Kneehill Adult Learning Society KALS
10 Terry Nash — CLGM Designation
11 STARS Golf Tournament Request
12 Kneehill Regional Water Committee
TRANSPORTATION.
13 Transportation and Utilities Report
14 SH 806 Project
COMMITTEE REPORTS
15 May 31/00 Three Hills & District Seed Cleaning Plant Ltd minutes
16 May 31/00 Kneehill Regional FCSS minutes
17 Mar 31/00 Wild Rose Economic Development Corporation Financial Statements
18 June 29/00 KWAC meeting report
19 2000 Provincial ASB Tour report
LATE ITEMS
F
1
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
A regular meeting of Council was held in the Kneehill County office 232 Main Street,
Three Hills, Alberta, on Tuesday, July 18, 2000, commencing at 8 30 A.M
The following were present for the meeting
I_ Reeve
Councillors
Otto Hoff
Marylea Lowen
Jane Allan
Marjorie D Vetter
James Hanger
Richard M Vickery
Glen Wagstaff
Division Two
Division One (After 9.00 A.M)
Division Three
Division Four
Division Five
Division Six
Division Seven
PRESENT
Jennifer Deak, Administrator, Lonnie McCook, Assistant Administrator, was present along
with Barb Long who recorded the minutes CALL TO ORDER
Reeve Otto Hoff called the meeting to order at 8 35 A.M
Requests were made to add the following to the agenda
Under agenda item 20 Town of Three Hills Letter
Under agenda item 21 Ed Dunay Letter
Under agenda item 22, Planning Issue
Under agenda item 23 Pine Lake Disaster
Mr Hanger moved approval of the agenda, with the above additions
CARRIED
Discussion ensued regarding the July 5, 2000 meeting held to discuss the formation of the
County ambulance service and to offer further explanation of the decisions reached for the
benefit of the Councillors who were unable to attend that meeting Concern was expressed
of a delayed response time due to the distance from an ambulance hall in Three Hills to
some parts of the County, but it was agreed as long as the first responders, strategically
located fire fighters, were properly trained and equipped to provide emergency care this
system should provide as good if not better service It was further explained that Mr Onos,
Operations Director, had recommended three ambulances would offer complete coverage
of the rural area of the County Mr Wagstaff expressed concern that using the County
boundaries as ambulance boundaries is not always effective due to the distance from the
ambulance halls however Mr McCook advised mutual aid agreements come into effect in
these areas
AGENDA
ADDITIONS AND
APPROVAL
COUNTY AMB
SYSTEM
Mrs Allan moved approval of the June 27, 2000 and July 5, 2000 minutes APPROVAL OF
CARRIED MINUTES
The upcoming dates were reviewed and the Administrator s and Pending reports were
presented by Mrs Deak
Council decided the plaque in recognition of Am's Brae farm receiving the Calgary _t,i�
Stampede Farm Family Award would be presented this fall during the annual road tour Q
Mrs Lowen entered the meeting at 9 00 A.M
A Policy meeting date was set for Wednesday, July 26 2000 at the County office ADMINISTRATOR
commencing at 9 00 AN & PENDING
REPORTS
Under the Pending Report, the following was noted
Pending Report #4 — Partnership Discussions It was noted that while Kneehill
County will not have an in house Planner it can contract this service as required
- Pending Report #8 — Aerial Photos Recommendation to file as Alberta
JD /MIN
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
Environment has been given approval to proceed, with the amount of $5,730 00 cc
authorized to cover the cost of flying and prints f
Mr Wagstaff moved approval of the Pending and Administrator's report, including
recommendations
._ ► ► 1.
Mr Wagstaff left the meeting at 9 06 A.M
1`'
The Correspondence Report of July 13, 2000 as prepared by Mrs Deak and Mr McCook P`'
was presented � a-1
Under Item # 13, AAMD &C Flag Request for Flag Procession at 2000 Convention it was
requested a new County flag be sent along with a request to remove the two old County
flags presently being displayed
Mr Wagstaff reentered the meeting at 9 10 A.M
CORRESPONDNCE
REPORT
Mr Hanger requested information be obtained from Golden Hills School Division No 15 Erna
regarding the rules and regulations used in determining bus routes and the boundaries used S FLAG REQUEST
to determine attendance at specific schools within the division AAMD &C
Under Item # 32, Kneehill Community Resource Program (KCRP) Resignation Letter from r
Debbie Hanna, Mrs Deak reported the Acme /Linden KCRP worker had also resigned FEW`
Under Item #38 Municipal Planning Commission a lengthy discussion took place
!; regarding the pros and cons of having all of Council serve on the Municipal Planning
Commission given the complexity and impact of the issues being handled It was
suggested that as this is a deciding board, not a recommending board all of Council should
be present Mr Wagstaff felt it was not necessary to have all of Council present as there is
recourse on any decisions made by the Municipal Planning Commission, either by appeal
to the SDAB or upon a request from Council and all decisions must abide by the Land Use
Bylaw It was further noted that Councillors serving on the Subdivision and Development
Appeal Board (SDAB) are unable to fully represent their ratepayers as they are unable to
discuss any issues appearing before the board or having the potential to appear before this
board Concern was also expressed that the expertise of Council would be missed on the
SDAB, as it would be made up of only Members at Large It was noted other Counties
have SDAB s comprised of only members at large that function very well, possibly due to
the fact they have no political prejudices and biases Regulations and rules are provided to
all SDAB members as well as the presence of the Development Officer and Administrator
to provide guidance It was suggested a blended system of both Members at Large and
Councillors was very effective A recommendation was made that at the organizational
meeting all of Council be appointed to serve on the Municipal Planning Commission for a
trial period of one year
i
The meeting recessed from 9 55 A.M until 10 06 A.M
KCRP WORKER
RESIGNATION
MPC - ALL OF
COUNCIL OR
REPRESENTATION
REMAIN AS IS
Mr Wagstaff moved Correspondence Item #38, the issue of the number of Councillors
serving on the Municipal Planning Commission, be tabled until the 2000 Organization
meeting
MPC NUMBER OF
CARRIED COUNCILLORS
CITABLED UNTIL
Under Item #39, Council meeting dates it was agreed to have only one Executive and �(k MEETING
Council meeting in August and this change to be advertised in the Three Hills Capital
Mr. Vickery moved the August Council meeting dates be rescheduled to August 17, 2000
for the Executive Committee meeting and August 22, 2000 for the Council meeting
i
CARRIED
Under Item #41, Municipal Safety Codes Inspection Agency (MSCIA) Mr McCook
JD /MIN
2
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
�d M,
F a�
reported Wayne May contractor for Errol Schimke, had advised construction of Mr
Schimke's house is almost completed and MSCIA has not done any inspections, for which o
payment has been made Council recommended this matter be referred to the Planning
Department for further investigation /`r n L,
pp� )ACCIA CONCERN
Under Item #46, Trochu Fire Hall, Mr McCook reported the Trochu Fire Department has, INSPECTION FOR
been given a key to the building and is now able to relocate E SHIMKE I
Under Item #47 Kneehill Ambulance Service, Mrs Allan requested information be
provided listing all equipment and capital owned solely by the County Mr Wagstaff
requested direction should the society as a whole, or individual urban centers, express
interest in having Kneehill County provide ambulance service for their jurisdictions
Council advised any urban jurisdictions interested in the County providing this service
should directly approach the County in writing
Mr Vickery moved a letter be sent to the Kneehill Ambulance Service Board advising of
the ambulance related assets belonging to Kneehill County and also advising the County
would negotiate separately with any urban jurisdiction interested in having Kneehill
County provide ambulance service for their residents A draft of this letter is to be sent
to all Kneehill County Councillors for comment and approval prior to sending to the
Kneehill Ambulance Service Board members
Mrs Vetter moved approval of the Correspondence Report, as presented.
CARRIED
CARRIED
Mr Hanger moved approval of the accounts presented for payment today, subject to
review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Wagstaff
CARRIED
Mrs Deak presented a proposed Full Time Hourly and Salary Employee Wage Scale and
Working Conditions with the wage scale effective July 1, 2000 and the working conditions
effective from January 1, 2001 Mrs Deak requested Council's consideration of office
employees receiving additional pay for holding certificates of proficiency applicable to
their positions With regard to annual wage increases, Mrs Deak reported the County
generally follows the cost of living increase Stats Canada reported the June 2000 cost of
living had been set at 3 4% In response to a question asking how County hourly salaries
compare to those of private industry Mr McCook explained Kneehill County has a policy
to pay up to 75% of the maximum wages as reported on the annual AAMD &C wage
survey It was noted that upon receipt of this survey, Council would have the opportunity
to examine this scale and decide on wage rates, in order to keep the County current with the
wages offered by other organizations
Mrs Lowen moved approval of a 3 4% increase to permanent hourly and monthly
salaried employees, effective July 1,2000 Further moved approval of the revised Full
Time Hourly and Salary Employee Wage Scale and Working Conditions documents with
an effective date for the working conditions to be January 1, 2001
CARRIED
Mrs Deak read the letter received on July 13,2000 from Torrington Tourism Action
Society advising they had no interest in renting the upper floor of the village of Torrington
• office and voicing their dissatisfaction with the manner in which the County handled thi
issue i pi
Y `
Mr Hanger moved to accept and file
CARRIED
JD /MIN
KNEEHILL
COUNTY
AMBULANCE
SERVICE
P aI
APPROVAL OF
CORR REPORT
APPROVAL OF
ACCTS PAYABLE
�L
REVISED
JULl /00
FULL TIME
HOURLY AND
MONTHLY
SALARY
AGREEMENTS
WAGE INCREASE
APPROVAL OF
NEW
AGREEMENTS
HOURLY
EMPLOYEES AND
MONTHLY
SALARY
EMPLOYEES
TORR TOURISM -
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
Mrs Deak presented a letter received from Starland County advising Councillor Barry
McLeod had been appointed to the AAMD &C Education Tax Advisory Committee and
asking if Kneehill County wished to provide any input
Mr Vickery moved a letter be sent to Starland County reconfirming Kneehill County's
position, that being education taxes be removed from the residential and farmland
property taxes
• 111-: 1
Mr McCook left the meeting at 11 18 A.M and returned at 1120 A.M
Mrs Deak reported a request had been received from Al Campbell, representing the Three
Hills Oilmen and members of the STARS Celebrity Golf Tournament for Kneehill County
to sponsor a hole in one, for the price of $200 00 at the first annual Hole In One Stars Golf
Tournament This tournament will be held on Sunday, August 20, 2000 at the Three Hills
Golf Club with all proceeds going to STARS
Mr Vickery moved Kneehill County sponsor one hole, for an amount of $200 00, at the
first annual Hole -In -One Stars Golf Tournament
�� 1
Mrs Allan left at 11 20 A.M
Mrs Deak presented a July 13, 2000 letter from the town of Three Hills enclosing a copy of
a subdivision application form and tentative plan for comment and recommendations She
further noted this matter had been referred to the Planning department, for comment by the
Municipal Planning Commission
Mrs Allan returned at 11 23 A.M
Mr Wagstaff moved to accept and file
CARRIED
Mrs Deak presented a letter received from Ed Dunay, the County's assessor giving
January 31 2001 as his retirement date and requesting Council waive the Early Retirement
Policy, to maximize his retirement benefit
Mrs. Vetter moved a letter be sent to Mr Dunay advising Kneehill County Council
accepts his resignation effective January 31, 2001 and further confirms Early
Retirement Incentive Policy #7 -17
CARRIED
Mr Vickery left the meeting at 11 26 A.M and returned at 11 29 A.M
The delegation from Kneehill Adult Learning (KALS), consisting of Marie Muddle Bonnie
LeMay and Tom Laubman entered the meeting at 1129 A.M Mr Hoff welcomed the
group to the meeting and introductions were made Mrs Lemay, Chair of KALS, gave a
brief history of this non profit group explaining they are responsible for ongoing adult
education and reporting on various point ventures they participate in Mrs Lemay further
reported KALS has a budget of $22,089 00 per year for administration expenses, which is
strictly monitored by the government. She also advised KALS would need two weeks
notice to call an executive meeting to obtain permission from the Board to spend more than
$500.00 and estimated the cost for hiring movers for this relocation, reprinting of forms
JD /MIN
ADVICE RENTAL
REFUSAL
ELIMINATION OF
EDUCATION TAX
L
GOLF BUDGET i
ig
Y
STARS GOLF
TOURNAMENT
DONATION
SUBDV APP FOR
TOWN OF 3 HILLS
SCHMIDT I
F�
ED DUNAY
RESIGNATION
a �tp
1^�
KALS NOTICE TO
VACATE COUNTY
BUILDING
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
and booklets and advertising the change of location to be approximately $5,000.00 Mrs
Lemay thanked the County for providing the two office spaces at no cost for the past five
years and requested Council consider letting them share one large office or extend the date
to vacate the premises to September 30 2000 to allow a reasonable amount of time to find
other accommodations Mrs Deak read the June 28, 2000 Kneehill County letter giving OP
KALS one month notice to vacate the County building as the office space is needed by
August 1, 2000 to house its own employees due to new direction and growth Mr
Laubman commented the County should have given advance warning of the possibility of
this happening and preferably 3 months notice, which is customary for vacating leased
premises He further explained that as neither himself nor Mrs Muddle work the summer KALS REQUEST
months they really only received three days notice Mr Hanger advised the County felt this FOR TIME
would be an appropriate time to relocate as the summer months are a slow period for EXTENSION RE
KALS Mrs Lemay then requested a two week extension to allow time for the Board to VACATING
meet and approve expenditures Mr Hoff thanked the delegation for coming and advised COUNTY
Council would discuss their request and Mrs Deak would contact Mrs Marie Muddle with BUILDING
the decision
The delegation left at 11 50 A.M
Council further discussed this request for a time extension
Mr Hanger moved Mrs Deak reconfirm the previous motion regarding the notice to the
Kneehill Adult Learning Society to vacate the County premises
CARRIED
Mrs Deak left the meeting at 11 59 A.M and reentered with Mrs Terry Nash at 12 00 "A '
PM
qa�
Mr Hoff congratulated Mr
g s Terry Nash on the accomplishment of obtaining her Certified
Local Government Management Certificate and expressed the County s appreciation for
the quality of her work and her dedicated service to the County Mrs Nash was invited to TERRY NASH
lunch with Council Mrs Nash thanked the County for their consideration and expressed RECOGNITION OF
her enjoyment in working for the County CLGM
The meeting recessed for lunch from 12 02 P M until 1 15 P M
Mrs Allan questioned the reason for Kneehill County having a representative on the
Kneehill Adult Learning Society, if there is no financial contribution from the County
Mr Hanger moved Kneehill County no longer have representation on the Kneehill Adult{
Learning Society Board
CARRIED
Mrs Deak presented Mrs Vetter's report on the July 18, 2000 Kneehill Regional Water
Commission In response to the County's questions the following answers were provided
Study Area — The Committee agreed that using two pipelines and the water
treatment plant s of both Three Hills and Drumheller would better serve the needs
PUBLIC HEARING
of the entire County
sw27 34 25 W4
Route Selection — The abandoned rail lines still being considered as this right of
MORANDALE
way was offered for a token payment The Committee asked if the County would
FARMS
pick up additional costs incurred for purchase of utility right of way if another route
was considered?
p
Cost Estimates — Unable to give any further accounting or more accurate costs as it
V
would depend on the grants received and revenues When Mrs Vetter presented an
estimate of the costs for the urban population, based on the Feasibility Study by
Urban Systems of $350140 per capita, the urban representatives reported they
KNEEHILL
would find a way to make it affordable
REGIONAL
MIMIN
Rik,
--a &
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
John Van Doesburg agreed to remain as administrator for the Committee on a monthly
basis Mrs Vetter reported Bert Jackson had assumed the position of chair and she had
agreed to remain as vice chair, to smooth the transition period Council advised their
previous motion was that Kneehill County representation was to be only that of
representative and was not to hold the position of chair, and felt there was no
differentiation between the positions of chair and vice chair
Mr Hanger moved a letter be sent to the Kneehill Regional Water committee advising
Kneehill County's representative on this committee is not to hold an executive position
CARRIED
Mrs Vetter requested direction on the letter of intent requested from all the municipalities
The letter had been requested in order that the Committee could proceed to investigate
funding Mrs Vetter advised this request had been made to proceed with funding requests
from the Prairie Farm Rehabilitation Association (PFRA)
Mr Hanger moved an invitation be issued to PFRA representatives, to attend the August
22, 2000 Council meeting, to further discuss the County's concerns with the Kneehil
Regional Water Committees request for a resolution for Approval to Proceed.
CARRIED
The Transportation and Utility Report was presented by Mr McCook
Mr McCook advised he had received a letter from Alberta Infrastructure in response to the
County s request for funding to provide improvements to the Buffalo Jump access road In
order to qualify for funding the road must be used by a minimum of 200 vehicles per day
He further noted the County has done traffic counts on this road several times and it would
be unable to meet these requirements
Mr McCook provided an update on the purchase of the Linden Radio Tower to which the
County's 911 service is linked Upon checking with Radio Canada he was advised
Kneehill County would be unable to obtain licensing to assume the three frequencies
currently being used as they are designated strictly for commercial rental purposes and
there are no other emergency frequencies available for purchase If the County were to
purchase the tower, including the existing three frequencies it would have to assume the
responsibility for maintenance, repair, updating of repeaters and rental to commercial
operators In light of this Mr McCook recommended the County offer to purchase only
the tower and allow Mr Huckaby to continue to use the tower and handle the rental of the
existing frequencies to his commercial renters As the County's original offer was for
$36,000 00 for both the tower and the existing radio frequencies Mr McCook suggested
Mr Onos negotiate, on behalf of the County for purchase of only the radio tower
Mr Vickery moved Mr McCook and Mr Onos renegotiate with Mr Huckaby for the
purchase of the Linden Radio Tower only, and further the approved 20% down payment
be held until a new purchase price is agreed upon
CARRIED
Mr Hoff suggested a donation be made, to help with those affected by the Pine Lake
disaster Mr Vickery reported he had spoken with Maurice Lewis, Reeve of Red Deer
County and offered the assistance of men and equipment if needed Mr McCook advised
the mutual aid agreement would take effect and the County would be requested to help, if
needed He further added, Mr Randy Tiller Regional Fire/Disaster Coordinator has been
trained in de briefing and his assistance had been offered to Glen Avery of Disaster
Services Mr Vickery suggested a contribution be considered at a later date once it is
known where aid is needed The consensus of Council was to wait until it is known where
the greatest need is and determine what contribution the County can make At this time
W101►mi
WATER
COMMITTEE
R
�L
M4
BUFFALO JUMP
ROAD REBUILD
LINDEN RADIO
TOWER
/J �A
V 0
PIINE LAKE
DISASTER AREA
rol
•
J
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
any contribution to be made should be on a personal basis
Mr Vickery moved approval of the Transportation and Utility report, as presented.
CARRIED
The Fire and Capital Committee meeting report of June 28 2000 was presented by Mr
McCook
Upon touring the County shop and yard a recommendation had been made by the Fire &
Capital Committee that Council discuss the condition and location of the present shop
buildings and site Discussion followed on the poor condition of all the buildings except
for the sand shed as well as the inadequate design and size of the buildings for the work
being done The size of the site was felt to be adequate for what is in place at this time but
not for future expansion or if new buildings were to be constructed Landscaping would
also be necessary to allow for proper drainage as the yard site is tiered and results in water
running through the yard and one of the buildings Due to the time and expense to repair
and reconstruct existing facilities it was felt it would be easier and dust as affordable to
relocate Council felt the size of a new building should be based on what is currently
needed but there should be enough yard space to allow for future expansion and thought 30
to 50 acres should be considered Council further agreed it would not be necessary to be
FIRE /CAPITAL
MEETING
RELOCATION OF
KNEEHILL i
COUNTY SHOP
AND YARD
A
located within the town, however it should be close enough to be convenient Mr McCook
will investigate land possibilities with a location close to the town of Three Hills for BREAK
possible purchase for the relocation of the County shop and yard and will bring the
information obtained back to Council
Mrs Vetter left the meeting at 2 40 P M and returned at 2 44 P M
The meeting recessed from 2.45 P M until 3 00 P M FIRE TRUCKS AND
FIRE /DISASTER
Mr McCook presented a possible logo design to be placed on door of the Fire/Disaster TRUCK LOGOS
Coordinator's truck as well as one for placement on the County fire trucks (the same as on
the Fire/Disaster truck except the County logo would be placed in the center)
Mrs Lowen moved the logo, as presented, be approved for use on the Fire/Disaster jS�Cu{
Coordinator's truck, and further the fare trucks use the same logo with the Kneehill
County emblem placed in the center of this design t
CARRIED
Mrs Vetter moved approval of the Fire and Capital Committee meeting report
CARRIED
In reference to the Secondary Highway 806 road rebuild project, Mr McCook reported
TrailNet had sent a second agreement to Alberta Infrastructure and AGRA Torchinsky that
was very similar to the County s approved land purchase agreements Lyle Newman AB
Infrastructure, advised it was a good agreement and questioned the lack of approval by the
County Mr McCook advised Kneehill County would be standing by its earlier motion that
only the County's land purchase agreements be used in order to treat all equitably He
further explained that the County needed to stand firm as there will be many TrailNet
crossings within Kneehill's jurisdiction and uniformity and consistency must be
maintained Rob Penny Regional Director Central Region of Alberta Infrastructure
advised he would not interfere as Kneehill County is managing this project. Mr McCook
reported AGRA Torchinsky believes there is still a good possibility that TrailNet will sign
the County's land agreements and this project will continue
In reference to a subdivision application made to the Municipal Planning Commission Mr
Vickery questioned whether there was a motion that Kneehill County not be involved in
MIMIN
SH 806 ROAD
PROJECT
ESTATE
PLANNING ISSUES
COMMITTEE
REPORTS���
7
KNEEHILL COUNTY COUNCIL MINUTES
July 18, 2000
estate planning issues Council advised this matter is included in the new land use bylaw
revisions
The following Committee reports were presented
Kneehill Regional FCSS Board — Minutes of the May 31, 2000 meeting highlighted
Funding approvals allocated and the next meeting set for August 23 2000 at Kneehill
County Office
Wild Rose Economic Development Corp — Agenda for Shareholders and Annual
General Meeting of July 6 00 received and attended by County representative Mrs
Vetter Audited Financial Statements for the Corporation for the period of April 1
1999 to March 31, 2000 In response to a question as to why Kneehill County has a
voting share, Mrs Deak explained it had been transferred from the village of
Torrington upon dissolution of the village
Kneehill Watershed Advisory Committee — Report on the June 29, 2000 meeting by
County representative Mrs Vetter Highlights included their disappointment with the
condition of the Bigelow Dam Site, history of the recent watershed tour, increase in
number of Department of Fisheries enforcement officers and the search for volunteers
to become involved in watershed projects Next meeting set for August 3, 2000 at
Kneehill County
Cyprus County ASB Tour — Report on the July 11 14, 2000 ASB tour included the
delegates agenda and sites visited
Three Hills & District Seed Cleaning Plant — Minutes of the May 31 2000 meeting
Mrs Allan moved approval of the Committee reports as presented.
Mrs Long left the meeting at 3 40 P M
Mrs Deak recorded minutes for the balance of the meeting
REGIONAL FCSS
WREDC
Fj C
rJ�
KWAC
"J'J
ASB TOUR CYPRUS
HILLS
r t bR
/-1JJ
FUTURE PROV
CARRIED ASB TOUR
Mr Vickery questioned the desirability of Kneehill County and Starland co hosting a future
ASB tour
Mr Vickery moved refer, to the Agriculture Service Board, the possibility of hosting a LOCK Box
future Provincial ASB Tour DEVICE
CARRIED wovi'
Mr McCook showed the lock box device used by Wheatland to access the County
building This box is located nine feet above the door to eliminate being tampered with / M o
and the Fire Chief has a key to open the box that holds the key to the building Cost is V\/\
approximately $150 00
Mrs Allan moved this item be referred to the Fire and Capital Committee
Mrs Allan moved the meeting adjourn
Time 3 25 P M
Reeve
MIMIN
4icip Administrator
CARRIED ADJOURNMENT
CARRIED
5i
ADMINSTRATOR'S REPORT
June 28 -July 18, 2000
REPORT.
Balance Forward $000
Feb 12/00 Floral arrangement - L Wildeman 53 50
May 3/00 Took staff out for lunch - Secretary s Day 90.00
May 12/00 Lunch Dr Webb, Rick Vickery Jim Hanger
Rinus Onos and Jennifer Deak 4083
June 5100 Floral Arrangement - B Long 53 50
BALANCE $ 237 83
1 Am's Brae Plaque in recognition of receiving the Calgary Stampede 2000 Farm -ONDc.
Family Award is ready for presentation
2 Would like to set a date for a Policy Committee meeting (Councillors Allan, Lowen, F Art0 _
Vetter) F-:-D- Do,14TiL.0 A,42S /oo .
3 July 5100 AAMD &C Contact newsletter reports Lacombe County Council has agreed
to impose an immediate moratorium on new ILOs and on expanding ILOs which
cannot contain the full MDS on own land The moratorium will remain in place until F,,,C: �
Council has had the opportunity to review possible amendments to the Municipal ce 9.41-imbi,
Development Plan and Land Use Bylaw First reading to a bylaw requiring new and
expanding ILOs to meet these MDS requirements has been passed with a public
meeting scheduled August 3/00 to further discuss these issues
CORRESPONDENCE
1
July 07/00 Rec #0039845 AB Treasury $504.00 Fines distribution
2
July 10 /00 Rec #0039816 AB Treasury $41003 00 FCSS Grant
3
July 07/00 Rec #0039803 AB Treasury $10,166 00 KCRP $9,164.00, AB
Environment $10 00, AB Infrastructure /Bridge Branch $992 00
+ 4
June 30/00 AB Gazette
j 5
May 9/00 Golden Hills Regional Div Meeting Minutes
6
June 21 & 28/00 AAMD &C Contact Newsletter
7
June 22/00 AAMD &C Executive Meeting Highlights
8
June 30 & July 14/00 Armet Report newsletter
9
June 26 27 29 & July 6/00 MuniMall newsletter
10
July 2000 Municipal World magazine
11
Summer 2000 MS Matters newsletter
12
June 2000 Legacy - AB Children's Services Newsletter
13
June 30/00 The Lawyers Weekly newsletter
14
July 2000 Town of Three Hills Talk About Town newsletter
15
Summer 2000 Green Matters newsletter
16
June /July 2000 Developments AADAC newsletter
17
June 2000 Hoof Prints newsletter
18
Employment opportunity - Special Constable - Mountain View County
19
Employment opportunity - Planner - M.D of Foothills
20
Employment opportunity - Director of Engineering - Yellowhead County
21
Employment opportunity - Chief Administrative Officer - Town of Turner Valley
22
Employment opportunity - Urban Planner - City of Yorkton
23
Certificate program information - University of Alberta
24
Red Deer College 1998 /1999 Annual Report.
25
Seminar advertising - Collection Law in Alberta
26
Seminar advertising - Stress Solutions Workshop for Women
27
Seminar advertising - How to Design and Build a World Class Web Site
28
Advertising - Nesbitt Burns
29
Advertising - R Saunder Architects Ltd
Minute /adm inreport2000doc
ADMINSTRATOR'S REPORT
June 28 —July 18, 2000
30 Advertising — Lincoln Technology Corporation
31 Advertising — Hewlett Packard
32 Advertising — Butterworths Lexis Nexis
33 Advertising — Michener Allen.
34 Advertising — Sears
35 June 21, 28July 5 &12/00 Drumheller Mail newspaper
36 June 28 July 5 & 12/00 Three Hills Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1
Colberg, Jim
SW 17 28 21 W4
864 sq ft home
$40,00000
2
Larsen, Robert
Pt SE 15 28 22 W4
70 x120 Pole Building
$50 000 00
3
Lewis, B & M
NW 12 31 23 W4
70'x14' mobile
$25,00000
. 4
Anhorn, Ian & Denise
NW 15 32 26 W4
32'x40' Calving barn
$11,50000
5
Olmstead, Dale & Sharon
NE 06 29 23 W4
30 x32 Garage with addition roof
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attached to house (16 x22)
$14,00000
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McDiarmid, Danny
SW 28 31 22 W4
32 x40 Pole Shed
$10 000 00
7
Kar Ron arms Ltd
SE 21 31 25 W4
24'x25 Cabin
$25,00000
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Minute /adminreport2000doc 2
PENDINC FILES AS AT July 18, 2000
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CP Rail Line Abandonment/Trail Net — Kneehill County Position — Kneehill County is of
the current position that any change in land use constitutes a development under the
Municipal Government Act therefore, the municipality will be requiring development
permits for any developments along these abandoned corridors Policy regarding
development permits for trail development will be discussed at future Planning meetings
2
Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the
current negotiating process be terminated Joint service Nov 24/99
position ratified
Dec. /99 Requested $1 00 per capita from participating municipalities for an additional
study to extend the water system area. Kneehill County budgeted $5064 00 for 2000
Jan 12/00 County provided letter of support to accompany a Community Lottery Funding
request (File in Vault) Feb 15100 Kneehill County advised unless something definite in
place by Apr 30/00 Kneehill County will not be participating (this being a petition from
ratepayers showing interest) May 9/00 meeting with Drumheller re supply of water
June 14/00 Received Urban Systems Feasibility Study — Drumheller Alternative June
15100 Request from Kneehill Regional Water Committee to pass a resolution giving the
Committee approval to proceed June 27/00 Council discussed the feasibility study as
well as a time line of the Committee since inception had several concerns A motion was
passed that while Kneehill County recognizes the need for water it is not prepared to
approve the resolution for approval to proceed, but would reassess once their concerns
have been clarified As the water survey showed little rural interest it was felt
Councillor Vetter should not hold the position of chairperson, but should remain as a
County representative July 5100 Letter sent to all members of the Committee advising of
this motion and the stepping down of Mrs Vetter as chair of the Committee
3
E911 Central Dispatch Mar 2/00 Ambulance Dispatch Services agreement between
Kneehill and the City of Red Deer signed Apr 11 /00 Fire Dispatch Services agreement
between Kneehill and the City of Red Deer for Fire still undergoing negotiations Mr
McCook handling radio upgrades and arrangements with fire departments June27 /00
Mr McCook reported the Carbon repeater would be installed within the next week and
when completed all Jurisdictions within the County will be on E911 for fire calls
4
Partnership Discussions — MountainView/Wheatland/Kneehill — July 8/99 Meeting re
shared Joint services Letter from Reeve Hoff to other Councils requesting to further
explore the possibilities Nov 24/99 Motion confirming Kneehill County s position
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regarding Joint services
Wheatland/Kneehill Dec 2/99 meeting with Wheatland interest shown in sharing of
Fire Disaster, Assessment, Planning Water, FCSS and E911 Dec 7/99 Joint Services
Committee formed to represent Kneehill comprised of Jim Hanger and Rick Vickery
Dec 17/99 joint meeting in area of Fire agreed to share Regional Fire /Disaster
Coordinator Regional Fire & Disaster Coordinator Randy Tiller commenced
employment on April 3, 2000 June8 /00 Agreement reached with Wheatland to share
area of assessment and associated costs Steve Nedoshytko will be commencing work on
a full time basis out of Kneehill County Offices on July 31, 2000
5
Planning Issues — Council and the Planning Department will be meeting every second
Wednesday of the month beginning on January 12/99 from 8.30 A.M until 12 00 noon
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and continuing for 6 months, to review the Land Use Bylaws Recessed for July and
August Draft Land Use Bylaw to be presented in the fall
6
Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz, AB Environment advised must
have landowner's permission for lagoon discharge to flow across land or could be a
contravention of the AB Environment and Enhancement Act and of the Water Act.
Nov 9/99 Letter sent to Hon Gary Mar to resolve matter Nov 18/99 met with Hon Gary
Mar who will investigate and report back Apr 4/00 Letter sent to Frank Lotz requesting
assistance as per advice from the Hon Gary Mar Apr 26/00 Ian Martens and Alan
Meding met with Almer Wiesenberger re signing long term agreement and the
conditions May 4/00 Executive Committee recommended approval of landowners
requests provided 99 year lease could be signed and registered against land title May
18/00 Letter sent to Mr Weisenberger approving his requests conditional upon provision
of a long term lease
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MSCIA — Effective April 6/00 the contract with the MSCIA has been terminated & the
County will be dealing with AB Municipal Affairs Still need to get County records /files
from the MSCIA ON AGENDA
8
Aerial Photos — Feb.4 /00 AB Environment called offering to do new aerial photos of
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County for approximately $2500 00 Feb.22 /00 Council motion to purchase for no more
than $2500.00 Mar 7/00 Quote received has flying film if
and processing shared
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between the 4 counties at $2,225.00 with prints and enlargements extra. Apr 3/00
Orthoshop gave presentation to Planning & Assessment, will be sending quote (Also
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dealing with Dennis at Wheatland County) May 4/00 Quote from Orthoshop — May
16/00 Quote from AB Environment for flying $2,450 00 and photos $3,300.00
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June27 /00 Council approved to proceed with AB Environment aerial photos for an
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estimated cost of $5 730.00 July 12/00 Letter sent to AB Environment requesting them
to proceed
9 May 23/00 Neil Silver Presentation Dec.21 /99 Council motion to present congratulatory
plaque and invitation to lunch with Council Mr Silver was unable to attend the
Jan25 /00 Council meeting and another date has not been arranged May 23/00
Presentation and lunch with Neil Silver FILED
10 Multi Media projector quotes — Quotes on various models from several suppliers have
been obtained Feb.8 /00 Council motion to arrange for demonstration of equipment
` Checked with MountainView and AB Agriculture on the models they had purchased Per
Council motion of Mar.21 /00 Dorothy Stewart at AB Agriculture checking into
demonstrating their projector and into the possibility of sharing with the County July
17/00 Dorothy Steward AB Agriculture will report on the above by Friday July 21/00
11 Torrington Village Office — Current lease with the Torrington Tourism Action Society
expired May 31/99 Jan.5 /00 offer from Donna Manion & Brenda Albrecht to lease for
$150.00 per month Feb.22 /00 Upon direction from Council letter sent advising $200.00
per month including utilities and 90 days possession to allow for notice to be given the
current leasers Feb.28 /00 Request to see office referred to L McCook Apr 6/00 letter
sent to Torrington Tourism giving 90 days notice to vacate the property (effective July
15, 2000) Apr 25/00 Lease for main floor office signed by Donna Manion & Brenda
Albrecht Apr 25/00 Delegation from Torrington Tourism Action Society and Story
Time for Tots at Council Meeting voicing concern on not having been given the
opportunity to bid on the expired lease Apr 28/00 Letter sent to Torrington Tourism
confirming Council s offer to lease the upstairs of old village office for $25 00 /month
including utilities and requesting more information regarding liability, sharing and access
arrangements June 23/00 Letter sent to Torrington Tourism and Story Time for Tots
giving conditions for lease agreement and advising lease must be done prior to July 15100
as that is the date to vacate the premises and on July 16/00 the locks will be changed
July 13/00 Letter received from Torrington Tourism Society advising not interested in
renting upstairs and expressing dissatisfaction with the County in the manner in which
this issue was handled ON AGENDA RECOMMEND TO FILE
12 Seismic Permit — Aeries Geophysical was granted permission for a permit at SE 20 32
26 W4 and E1 /2 16 32 26 W4 on January 13/00 Payment received RECOMMEND
TO FILE H WIENS
13 Radio System Upgrading — Mr McCook looking after this and looking into full dispatch
(Lonnie has file)
14 Disposal of Veterinary Sharps /Pharmaceuticals — May 4/00 Executive Committee
recommended Mr McCook look into possibility of Kneehil County transfer sites
accepting veterinary sharps May 24/00 Letter sent to AB Environment requesting
permission and/or regulations and conditions
15 Dry Island Buffalo Jump Provincial Park — May 23/00 Council motion to investigate the
possible acquisition of this park June 14/00 Letter sent to Hon Gary Mar, giving a
history of the County s past interest in development of this park and requesting
consideration of a partnership with the province of Alberta
16 Dry Island Buffalo Jump Road Upgrade (Including Park Road within Park Boundaries) —
May 23/00 council requested investigation of grant options for the base course and chip
seal of the gravel portion of this road June 14/00 Letter sent to Rob Penny Alberta
Infrastructure
17 County Scholarship — June 13/00 Letter sent to Golden Hills School Division requesting
information on how to proceed with establishing an annual scholarship
18 Garbage Contract for Orkney Viewpoint and Lions Campground — Apr 11 /00 Notified by
Cathy Bell that she is no longer interested in this contract Advertised for tenders in the
May 24`h and 31 S` editions of Capital with tenders to close June 5 2000 No responses
received July 12/00 Letter sent to AB Infrastructure requesting thy assume
responsibility for garbage collection July 17/00 Brian Reid, AB Infrastructure called to
advise the province will handle garbage pickup for Lions Campground and will advise on
the Orkney Viewpoint If it is owned by the province will likely handle it as well
19 Electrical Deregulation — Jan /00 Received notification of the restructuring of the electric
industry with TransAlta selling its distribution assets May 18/00 Request from Mpower
to negotiate on behalf of Alberta municipalities for the sale of power distribution assets at
the hearing on May 23/00 May 19/00 Letter faxed to Mpower requesting they represent
Kneehill County
20 Kneehill County Ambulance Service May 9/00 Notice given for Kneehill County to
withdraw from the KAS effective June 1 2001 with Kneehill County establishing its
own ambulance service with equipment adequate to meet the needs of the County
residents June /00 Letters from all the jurisdictions received advising of their support of
the Kneehill Ambulance Society Legal advice being sought as to distribution of society
assets Special Council meeting set for July 5100 to discuss plans for provision of an
ambulance service
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UPCOMING DATES
July 18, 2000
Council Meeting
Kneehill County Council Chambers 8.30 A.M
July 21, 2000
Parkland Savings & Credit Union Golf Tournament
Three Hills Golf Course 1 00 P M
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Kneehill Regional Water Commission
Drumheller Town Office 7.00 P M
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July 25 2000
KCRP Interviews
Kneehill County Council Chambers 9.00 A.M
July 28, 2000
Wheatland County Grand Opening
Wheatland County Office 1 30 P M
August 1, 2000
Municipal Planning Commission
Kneehill County Council Chambers 8.30 A.M
August 3 2000
Executive Committee
Kneehill County Office 8.30 A.M
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August 8, 2000
Council Meeting
Kneehill County Council Chambers 8.30 A.M
August 10 2000
Kneehill Housing Authority
Golden Hills Lodge
August 15 2000
Municipal Planning Commission
Kneehill County Council Chambers 8.30 A.M
August 17, 2000
Executive Meeting
Kneehill County Council chambers 8.30 A.M
August 22 2000
Council Meeting
Kneehill County Office 8.30 A.M
Assessment Review Board
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Kneehill County Office
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August 23, 2000
Kneehill Regional FCSS Meeting
Kneehill County Council Chambers 7.00 P M
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August 25 2000
CAAMD &C Meeting
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Kneehill County Council Chambers 10.00 A.M
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Transportation and Utilities Report July 18,2000
1 The road crew is moving along Last week they were shut down for a couple of days due to rain
2 The meter vault went in at the Torrington trailer park last week. J M$/ Y1,1D
3 We are in the process of forming and pouring cement for the transfer bin at Schmautz.
4 The cement extension on the Hesketh creek crossing is done
5 Dust control is being ripped and re laid on the Fisher/Davis road. Western is still putting down product
in the south part of the County
6 The locks on the Trochu shop have been changed. Lawrence and Randy will go through the building
along with the fire department next practice.
7 Alan Meding reported to me there had been an accident on the Wnnborne road on Friday Road
conditions were good
8 The paving on 582 is complete, a few little things left to clean up
9 I have received a letter from Alberta Infrastructure advising us on the request from Division 7
regarding funding for the Buffalo Jump road
10 Otto has requested we discuss a donation towards the disaster that occurred at Pme Lake
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