Loading...
HomeMy WebLinkAbout2000-07-18 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING July 18, 2000 1 Approval of Agenda 2 Approval of Minutes June 27th and July 5th 14 3 Administrator s Report 4 Correspondence — June 27 July 13 2000 5 Accounts Payable APPOINTMENTS: 11 30 A.M Bonnie Lemay and Marie Muddle KALS — see agenda item 49 12 00 P M Lunch with Terry Nash — see agenda item #10 GENERAL. 6 Employee Wage Scale and Working Conditions 7 Torrington Tourism Action Society 8 AAMD &C Education Tax Advisory Committee 9 Kneehill Adult Learning Society KALS 10 Terry Nash — CLGM Designation 11 STARS Golf Tournament Request 12 Kneehill Regional Water Committee TRANSPORTATION. 13 Transportation and Utilities Report 14 SH 806 Project COMMITTEE REPORTS 15 May 31/00 Three Hills & District Seed Cleaning Plant Ltd minutes 16 May 31/00 Kneehill Regional FCSS minutes 17 Mar 31/00 Wild Rose Economic Development Corporation Financial Statements 18 June 29/00 KWAC meeting report 19 2000 Provincial ASB Tour report LATE ITEMS F 1 KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta, on Tuesday, July 18, 2000, commencing at 8 30 A.M The following were present for the meeting I_ Reeve Councillors Otto Hoff Marylea Lowen Jane Allan Marjorie D Vetter James Hanger Richard M Vickery Glen Wagstaff Division Two Division One (After 9.00 A.M) Division Three Division Four Division Five Division Six Division Seven PRESENT Jennifer Deak, Administrator, Lonnie McCook, Assistant Administrator, was present along with Barb Long who recorded the minutes CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 A.M Requests were made to add the following to the agenda Under agenda item 20 Town of Three Hills Letter Under agenda item 21 Ed Dunay Letter Under agenda item 22, Planning Issue Under agenda item 23 Pine Lake Disaster Mr Hanger moved approval of the agenda, with the above additions CARRIED Discussion ensued regarding the July 5, 2000 meeting held to discuss the formation of the County ambulance service and to offer further explanation of the decisions reached for the benefit of the Councillors who were unable to attend that meeting Concern was expressed of a delayed response time due to the distance from an ambulance hall in Three Hills to some parts of the County, but it was agreed as long as the first responders, strategically located fire fighters, were properly trained and equipped to provide emergency care this system should provide as good if not better service It was further explained that Mr Onos, Operations Director, had recommended three ambulances would offer complete coverage of the rural area of the County Mr Wagstaff expressed concern that using the County boundaries as ambulance boundaries is not always effective due to the distance from the ambulance halls however Mr McCook advised mutual aid agreements come into effect in these areas AGENDA ADDITIONS AND APPROVAL COUNTY AMB SYSTEM Mrs Allan moved approval of the June 27, 2000 and July 5, 2000 minutes APPROVAL OF CARRIED MINUTES The upcoming dates were reviewed and the Administrator s and Pending reports were presented by Mrs Deak Council decided the plaque in recognition of Am's Brae farm receiving the Calgary _t,i� Stampede Farm Family Award would be presented this fall during the annual road tour Q Mrs Lowen entered the meeting at 9 00 A.M A Policy meeting date was set for Wednesday, July 26 2000 at the County office ADMINISTRATOR commencing at 9 00 AN & PENDING REPORTS Under the Pending Report, the following was noted Pending Report #4 — Partnership Discussions It was noted that while Kneehill County will not have an in house Planner it can contract this service as required - Pending Report #8 — Aerial Photos Recommendation to file as Alberta JD /MIN KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 Environment has been given approval to proceed, with the amount of $5,730 00 cc authorized to cover the cost of flying and prints f Mr Wagstaff moved approval of the Pending and Administrator's report, including recommendations ._ ► ► 1. Mr Wagstaff left the meeting at 9 06 A.M 1`' The Correspondence Report of July 13, 2000 as prepared by Mrs Deak and Mr McCook P`' was presented � a-1 Under Item # 13, AAMD &C Flag Request for Flag Procession at 2000 Convention it was requested a new County flag be sent along with a request to remove the two old County flags presently being displayed Mr Wagstaff reentered the meeting at 9 10 A.M CORRESPONDNCE REPORT Mr Hanger requested information be obtained from Golden Hills School Division No 15 Erna regarding the rules and regulations used in determining bus routes and the boundaries used S FLAG REQUEST to determine attendance at specific schools within the division AAMD &C Under Item # 32, Kneehill Community Resource Program (KCRP) Resignation Letter from r Debbie Hanna, Mrs Deak reported the Acme /Linden KCRP worker had also resigned FEW` Under Item #38 Municipal Planning Commission a lengthy discussion took place !; regarding the pros and cons of having all of Council serve on the Municipal Planning Commission given the complexity and impact of the issues being handled It was suggested that as this is a deciding board, not a recommending board all of Council should be present Mr Wagstaff felt it was not necessary to have all of Council present as there is recourse on any decisions made by the Municipal Planning Commission, either by appeal to the SDAB or upon a request from Council and all decisions must abide by the Land Use Bylaw It was further noted that Councillors serving on the Subdivision and Development Appeal Board (SDAB) are unable to fully represent their ratepayers as they are unable to discuss any issues appearing before the board or having the potential to appear before this board Concern was also expressed that the expertise of Council would be missed on the SDAB, as it would be made up of only Members at Large It was noted other Counties have SDAB s comprised of only members at large that function very well, possibly due to the fact they have no political prejudices and biases Regulations and rules are provided to all SDAB members as well as the presence of the Development Officer and Administrator to provide guidance It was suggested a blended system of both Members at Large and Councillors was very effective A recommendation was made that at the organizational meeting all of Council be appointed to serve on the Municipal Planning Commission for a trial period of one year i The meeting recessed from 9 55 A.M until 10 06 A.M KCRP WORKER RESIGNATION MPC - ALL OF COUNCIL OR REPRESENTATION REMAIN AS IS Mr Wagstaff moved Correspondence Item #38, the issue of the number of Councillors serving on the Municipal Planning Commission, be tabled until the 2000 Organization meeting MPC NUMBER OF CARRIED COUNCILLORS CITABLED UNTIL Under Item #39, Council meeting dates it was agreed to have only one Executive and �(k MEETING Council meeting in August and this change to be advertised in the Three Hills Capital Mr. Vickery moved the August Council meeting dates be rescheduled to August 17, 2000 for the Executive Committee meeting and August 22, 2000 for the Council meeting i CARRIED Under Item #41, Municipal Safety Codes Inspection Agency (MSCIA) Mr McCook JD /MIN 2 KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 �d M, F a� reported Wayne May contractor for Errol Schimke, had advised construction of Mr Schimke's house is almost completed and MSCIA has not done any inspections, for which o payment has been made Council recommended this matter be referred to the Planning Department for further investigation /`r n L, pp� )ACCIA CONCERN Under Item #46, Trochu Fire Hall, Mr McCook reported the Trochu Fire Department has, INSPECTION FOR been given a key to the building and is now able to relocate E SHIMKE I Under Item #47 Kneehill Ambulance Service, Mrs Allan requested information be provided listing all equipment and capital owned solely by the County Mr Wagstaff requested direction should the society as a whole, or individual urban centers, express interest in having Kneehill County provide ambulance service for their jurisdictions Council advised any urban jurisdictions interested in the County providing this service should directly approach the County in writing Mr Vickery moved a letter be sent to the Kneehill Ambulance Service Board advising of the ambulance related assets belonging to Kneehill County and also advising the County would negotiate separately with any urban jurisdiction interested in having Kneehill County provide ambulance service for their residents A draft of this letter is to be sent to all Kneehill County Councillors for comment and approval prior to sending to the Kneehill Ambulance Service Board members Mrs Vetter moved approval of the Correspondence Report, as presented. CARRIED CARRIED Mr Hanger moved approval of the accounts presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Wagstaff CARRIED Mrs Deak presented a proposed Full Time Hourly and Salary Employee Wage Scale and Working Conditions with the wage scale effective July 1, 2000 and the working conditions effective from January 1, 2001 Mrs Deak requested Council's consideration of office employees receiving additional pay for holding certificates of proficiency applicable to their positions With regard to annual wage increases, Mrs Deak reported the County generally follows the cost of living increase Stats Canada reported the June 2000 cost of living had been set at 3 4% In response to a question asking how County hourly salaries compare to those of private industry Mr McCook explained Kneehill County has a policy to pay up to 75% of the maximum wages as reported on the annual AAMD &C wage survey It was noted that upon receipt of this survey, Council would have the opportunity to examine this scale and decide on wage rates, in order to keep the County current with the wages offered by other organizations Mrs Lowen moved approval of a 3 4% increase to permanent hourly and monthly salaried employees, effective July 1,2000 Further moved approval of the revised Full Time Hourly and Salary Employee Wage Scale and Working Conditions documents with an effective date for the working conditions to be January 1, 2001 CARRIED Mrs Deak read the letter received on July 13,2000 from Torrington Tourism Action Society advising they had no interest in renting the upper floor of the village of Torrington • office and voicing their dissatisfaction with the manner in which the County handled thi issue i pi Y ` Mr Hanger moved to accept and file CARRIED JD /MIN KNEEHILL COUNTY AMBULANCE SERVICE P aI APPROVAL OF CORR REPORT APPROVAL OF ACCTS PAYABLE �L REVISED JULl /00 FULL TIME HOURLY AND MONTHLY SALARY AGREEMENTS WAGE INCREASE APPROVAL OF NEW AGREEMENTS HOURLY EMPLOYEES AND MONTHLY SALARY EMPLOYEES TORR TOURISM - KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 Mrs Deak presented a letter received from Starland County advising Councillor Barry McLeod had been appointed to the AAMD &C Education Tax Advisory Committee and asking if Kneehill County wished to provide any input Mr Vickery moved a letter be sent to Starland County reconfirming Kneehill County's position, that being education taxes be removed from the residential and farmland property taxes • 111-: 1 Mr McCook left the meeting at 11 18 A.M and returned at 1120 A.M Mrs Deak reported a request had been received from Al Campbell, representing the Three Hills Oilmen and members of the STARS Celebrity Golf Tournament for Kneehill County to sponsor a hole in one, for the price of $200 00 at the first annual Hole In One Stars Golf Tournament This tournament will be held on Sunday, August 20, 2000 at the Three Hills Golf Club with all proceeds going to STARS Mr Vickery moved Kneehill County sponsor one hole, for an amount of $200 00, at the first annual Hole -In -One Stars Golf Tournament �� 1 Mrs Allan left at 11 20 A.M Mrs Deak presented a July 13, 2000 letter from the town of Three Hills enclosing a copy of a subdivision application form and tentative plan for comment and recommendations She further noted this matter had been referred to the Planning department, for comment by the Municipal Planning Commission Mrs Allan returned at 11 23 A.M Mr Wagstaff moved to accept and file CARRIED Mrs Deak presented a letter received from Ed Dunay, the County's assessor giving January 31 2001 as his retirement date and requesting Council waive the Early Retirement Policy, to maximize his retirement benefit Mrs. Vetter moved a letter be sent to Mr Dunay advising Kneehill County Council accepts his resignation effective January 31, 2001 and further confirms Early Retirement Incentive Policy #7 -17 CARRIED Mr Vickery left the meeting at 11 26 A.M and returned at 11 29 A.M The delegation from Kneehill Adult Learning (KALS), consisting of Marie Muddle Bonnie LeMay and Tom Laubman entered the meeting at 1129 A.M Mr Hoff welcomed the group to the meeting and introductions were made Mrs Lemay, Chair of KALS, gave a brief history of this non profit group explaining they are responsible for ongoing adult education and reporting on various point ventures they participate in Mrs Lemay further reported KALS has a budget of $22,089 00 per year for administration expenses, which is strictly monitored by the government. She also advised KALS would need two weeks notice to call an executive meeting to obtain permission from the Board to spend more than $500.00 and estimated the cost for hiring movers for this relocation, reprinting of forms JD /MIN ADVICE RENTAL REFUSAL ELIMINATION OF EDUCATION TAX L GOLF BUDGET i ig Y STARS GOLF TOURNAMENT DONATION SUBDV APP FOR TOWN OF 3 HILLS SCHMIDT I F� ED DUNAY RESIGNATION a �tp 1^� KALS NOTICE TO VACATE COUNTY BUILDING KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 and booklets and advertising the change of location to be approximately $5,000.00 Mrs Lemay thanked the County for providing the two office spaces at no cost for the past five years and requested Council consider letting them share one large office or extend the date to vacate the premises to September 30 2000 to allow a reasonable amount of time to find other accommodations Mrs Deak read the June 28, 2000 Kneehill County letter giving OP KALS one month notice to vacate the County building as the office space is needed by August 1, 2000 to house its own employees due to new direction and growth Mr Laubman commented the County should have given advance warning of the possibility of this happening and preferably 3 months notice, which is customary for vacating leased premises He further explained that as neither himself nor Mrs Muddle work the summer KALS REQUEST months they really only received three days notice Mr Hanger advised the County felt this FOR TIME would be an appropriate time to relocate as the summer months are a slow period for EXTENSION RE KALS Mrs Lemay then requested a two week extension to allow time for the Board to VACATING meet and approve expenditures Mr Hoff thanked the delegation for coming and advised COUNTY Council would discuss their request and Mrs Deak would contact Mrs Marie Muddle with BUILDING the decision The delegation left at 11 50 A.M Council further discussed this request for a time extension Mr Hanger moved Mrs Deak reconfirm the previous motion regarding the notice to the Kneehill Adult Learning Society to vacate the County premises CARRIED Mrs Deak left the meeting at 11 59 A.M and reentered with Mrs Terry Nash at 12 00 "A ' PM qa� Mr Hoff congratulated Mr g s Terry Nash on the accomplishment of obtaining her Certified Local Government Management Certificate and expressed the County s appreciation for the quality of her work and her dedicated service to the County Mrs Nash was invited to TERRY NASH lunch with Council Mrs Nash thanked the County for their consideration and expressed RECOGNITION OF her enjoyment in working for the County CLGM The meeting recessed for lunch from 12 02 P M until 1 15 P M Mrs Allan questioned the reason for Kneehill County having a representative on the Kneehill Adult Learning Society, if there is no financial contribution from the County Mr Hanger moved Kneehill County no longer have representation on the Kneehill Adult{ Learning Society Board CARRIED Mrs Deak presented Mrs Vetter's report on the July 18, 2000 Kneehill Regional Water Commission In response to the County's questions the following answers were provided Study Area — The Committee agreed that using two pipelines and the water treatment plant s of both Three Hills and Drumheller would better serve the needs PUBLIC HEARING of the entire County sw27 34 25 W4 Route Selection — The abandoned rail lines still being considered as this right of MORANDALE way was offered for a token payment The Committee asked if the County would FARMS pick up additional costs incurred for purchase of utility right of way if another route was considered? p Cost Estimates — Unable to give any further accounting or more accurate costs as it V would depend on the grants received and revenues When Mrs Vetter presented an estimate of the costs for the urban population, based on the Feasibility Study by Urban Systems of $350140 per capita, the urban representatives reported they KNEEHILL would find a way to make it affordable REGIONAL MIMIN Rik, --a & KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 John Van Doesburg agreed to remain as administrator for the Committee on a monthly basis Mrs Vetter reported Bert Jackson had assumed the position of chair and she had agreed to remain as vice chair, to smooth the transition period Council advised their previous motion was that Kneehill County representation was to be only that of representative and was not to hold the position of chair, and felt there was no differentiation between the positions of chair and vice chair Mr Hanger moved a letter be sent to the Kneehill Regional Water committee advising Kneehill County's representative on this committee is not to hold an executive position CARRIED Mrs Vetter requested direction on the letter of intent requested from all the municipalities The letter had been requested in order that the Committee could proceed to investigate funding Mrs Vetter advised this request had been made to proceed with funding requests from the Prairie Farm Rehabilitation Association (PFRA) Mr Hanger moved an invitation be issued to PFRA representatives, to attend the August 22, 2000 Council meeting, to further discuss the County's concerns with the Kneehil Regional Water Committees request for a resolution for Approval to Proceed. CARRIED The Transportation and Utility Report was presented by Mr McCook Mr McCook advised he had received a letter from Alberta Infrastructure in response to the County s request for funding to provide improvements to the Buffalo Jump access road In order to qualify for funding the road must be used by a minimum of 200 vehicles per day He further noted the County has done traffic counts on this road several times and it would be unable to meet these requirements Mr McCook provided an update on the purchase of the Linden Radio Tower to which the County's 911 service is linked Upon checking with Radio Canada he was advised Kneehill County would be unable to obtain licensing to assume the three frequencies currently being used as they are designated strictly for commercial rental purposes and there are no other emergency frequencies available for purchase If the County were to purchase the tower, including the existing three frequencies it would have to assume the responsibility for maintenance, repair, updating of repeaters and rental to commercial operators In light of this Mr McCook recommended the County offer to purchase only the tower and allow Mr Huckaby to continue to use the tower and handle the rental of the existing frequencies to his commercial renters As the County's original offer was for $36,000 00 for both the tower and the existing radio frequencies Mr McCook suggested Mr Onos negotiate, on behalf of the County for purchase of only the radio tower Mr Vickery moved Mr McCook and Mr Onos renegotiate with Mr Huckaby for the purchase of the Linden Radio Tower only, and further the approved 20% down payment be held until a new purchase price is agreed upon CARRIED Mr Hoff suggested a donation be made, to help with those affected by the Pine Lake disaster Mr Vickery reported he had spoken with Maurice Lewis, Reeve of Red Deer County and offered the assistance of men and equipment if needed Mr McCook advised the mutual aid agreement would take effect and the County would be requested to help, if needed He further added, Mr Randy Tiller Regional Fire/Disaster Coordinator has been trained in de briefing and his assistance had been offered to Glen Avery of Disaster Services Mr Vickery suggested a contribution be considered at a later date once it is known where aid is needed The consensus of Council was to wait until it is known where the greatest need is and determine what contribution the County can make At this time W101►mi WATER COMMITTEE R �L M4 BUFFALO JUMP ROAD REBUILD LINDEN RADIO TOWER /J �A V 0 PIINE LAKE DISASTER AREA rol • J KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 any contribution to be made should be on a personal basis Mr Vickery moved approval of the Transportation and Utility report, as presented. CARRIED The Fire and Capital Committee meeting report of June 28 2000 was presented by Mr McCook Upon touring the County shop and yard a recommendation had been made by the Fire & Capital Committee that Council discuss the condition and location of the present shop buildings and site Discussion followed on the poor condition of all the buildings except for the sand shed as well as the inadequate design and size of the buildings for the work being done The size of the site was felt to be adequate for what is in place at this time but not for future expansion or if new buildings were to be constructed Landscaping would also be necessary to allow for proper drainage as the yard site is tiered and results in water running through the yard and one of the buildings Due to the time and expense to repair and reconstruct existing facilities it was felt it would be easier and dust as affordable to relocate Council felt the size of a new building should be based on what is currently needed but there should be enough yard space to allow for future expansion and thought 30 to 50 acres should be considered Council further agreed it would not be necessary to be FIRE /CAPITAL MEETING RELOCATION OF KNEEHILL i COUNTY SHOP AND YARD A located within the town, however it should be close enough to be convenient Mr McCook will investigate land possibilities with a location close to the town of Three Hills for BREAK possible purchase for the relocation of the County shop and yard and will bring the information obtained back to Council Mrs Vetter left the meeting at 2 40 P M and returned at 2 44 P M The meeting recessed from 2.45 P M until 3 00 P M FIRE TRUCKS AND FIRE /DISASTER Mr McCook presented a possible logo design to be placed on door of the Fire/Disaster TRUCK LOGOS Coordinator's truck as well as one for placement on the County fire trucks (the same as on the Fire/Disaster truck except the County logo would be placed in the center) Mrs Lowen moved the logo, as presented, be approved for use on the Fire/Disaster jS�Cu{ Coordinator's truck, and further the fare trucks use the same logo with the Kneehill County emblem placed in the center of this design t CARRIED Mrs Vetter moved approval of the Fire and Capital Committee meeting report CARRIED In reference to the Secondary Highway 806 road rebuild project, Mr McCook reported TrailNet had sent a second agreement to Alberta Infrastructure and AGRA Torchinsky that was very similar to the County s approved land purchase agreements Lyle Newman AB Infrastructure, advised it was a good agreement and questioned the lack of approval by the County Mr McCook advised Kneehill County would be standing by its earlier motion that only the County's land purchase agreements be used in order to treat all equitably He further explained that the County needed to stand firm as there will be many TrailNet crossings within Kneehill's jurisdiction and uniformity and consistency must be maintained Rob Penny Regional Director Central Region of Alberta Infrastructure advised he would not interfere as Kneehill County is managing this project. Mr McCook reported AGRA Torchinsky believes there is still a good possibility that TrailNet will sign the County's land agreements and this project will continue In reference to a subdivision application made to the Municipal Planning Commission Mr Vickery questioned whether there was a motion that Kneehill County not be involved in MIMIN SH 806 ROAD PROJECT ESTATE PLANNING ISSUES COMMITTEE REPORTS��� 7 KNEEHILL COUNTY COUNCIL MINUTES July 18, 2000 estate planning issues Council advised this matter is included in the new land use bylaw revisions The following Committee reports were presented Kneehill Regional FCSS Board — Minutes of the May 31, 2000 meeting highlighted Funding approvals allocated and the next meeting set for August 23 2000 at Kneehill County Office Wild Rose Economic Development Corp — Agenda for Shareholders and Annual General Meeting of July 6 00 received and attended by County representative Mrs Vetter Audited Financial Statements for the Corporation for the period of April 1 1999 to March 31, 2000 In response to a question as to why Kneehill County has a voting share, Mrs Deak explained it had been transferred from the village of Torrington upon dissolution of the village Kneehill Watershed Advisory Committee — Report on the June 29, 2000 meeting by County representative Mrs Vetter Highlights included their disappointment with the condition of the Bigelow Dam Site, history of the recent watershed tour, increase in number of Department of Fisheries enforcement officers and the search for volunteers to become involved in watershed projects Next meeting set for August 3, 2000 at Kneehill County Cyprus County ASB Tour — Report on the July 11 14, 2000 ASB tour included the delegates agenda and sites visited Three Hills & District Seed Cleaning Plant — Minutes of the May 31 2000 meeting Mrs Allan moved approval of the Committee reports as presented. Mrs Long left the meeting at 3 40 P M Mrs Deak recorded minutes for the balance of the meeting REGIONAL FCSS WREDC Fj C rJ� KWAC "J'J ASB TOUR CYPRUS HILLS r t bR /-1JJ FUTURE PROV CARRIED ASB TOUR Mr Vickery questioned the desirability of Kneehill County and Starland co hosting a future ASB tour Mr Vickery moved refer, to the Agriculture Service Board, the possibility of hosting a LOCK Box future Provincial ASB Tour DEVICE CARRIED wovi' Mr McCook showed the lock box device used by Wheatland to access the County building This box is located nine feet above the door to eliminate being tampered with / M o and the Fire Chief has a key to open the box that holds the key to the building Cost is V\/\ approximately $150 00 Mrs Allan moved this item be referred to the Fire and Capital Committee Mrs Allan moved the meeting adjourn Time 3 25 P M Reeve MIMIN 4icip Administrator CARRIED ADJOURNMENT CARRIED 5i ADMINSTRATOR'S REPORT June 28 -July 18, 2000 REPORT. Balance Forward $000 Feb 12/00 Floral arrangement - L Wildeman 53 50 May 3/00 Took staff out for lunch - Secretary s Day 90.00 May 12/00 Lunch Dr Webb, Rick Vickery Jim Hanger Rinus Onos and Jennifer Deak 4083 June 5100 Floral Arrangement - B Long 53 50 BALANCE $ 237 83 1 Am's Brae Plaque in recognition of receiving the Calgary Stampede 2000 Farm -ONDc. Family Award is ready for presentation 2 Would like to set a date for a Policy Committee meeting (Councillors Allan, Lowen, F Art0 _ Vetter) F-:-D- Do,14TiL.0 A,42S /oo . 3 July 5100 AAMD &C Contact newsletter reports Lacombe County Council has agreed to impose an immediate moratorium on new ILOs and on expanding ILOs which cannot contain the full MDS on own land The moratorium will remain in place until F,,,C: � Council has had the opportunity to review possible amendments to the Municipal ce 9.41-imbi, Development Plan and Land Use Bylaw First reading to a bylaw requiring new and expanding ILOs to meet these MDS requirements has been passed with a public meeting scheduled August 3/00 to further discuss these issues CORRESPONDENCE 1 July 07/00 Rec #0039845 AB Treasury $504.00 Fines distribution 2 July 10 /00 Rec #0039816 AB Treasury $41003 00 FCSS Grant 3 July 07/00 Rec #0039803 AB Treasury $10,166 00 KCRP $9,164.00, AB Environment $10 00, AB Infrastructure /Bridge Branch $992 00 + 4 June 30/00 AB Gazette j 5 May 9/00 Golden Hills Regional Div Meeting Minutes 6 June 21 & 28/00 AAMD &C Contact Newsletter 7 June 22/00 AAMD &C Executive Meeting Highlights 8 June 30 & July 14/00 Armet Report newsletter 9 June 26 27 29 & July 6/00 MuniMall newsletter 10 July 2000 Municipal World magazine 11 Summer 2000 MS Matters newsletter 12 June 2000 Legacy - AB Children's Services Newsletter 13 June 30/00 The Lawyers Weekly newsletter 14 July 2000 Town of Three Hills Talk About Town newsletter 15 Summer 2000 Green Matters newsletter 16 June /July 2000 Developments AADAC newsletter 17 June 2000 Hoof Prints newsletter 18 Employment opportunity - Special Constable - Mountain View County 19 Employment opportunity - Planner - M.D of Foothills 20 Employment opportunity - Director of Engineering - Yellowhead County 21 Employment opportunity - Chief Administrative Officer - Town of Turner Valley 22 Employment opportunity - Urban Planner - City of Yorkton 23 Certificate program information - University of Alberta 24 Red Deer College 1998 /1999 Annual Report. 25 Seminar advertising - Collection Law in Alberta 26 Seminar advertising - Stress Solutions Workshop for Women 27 Seminar advertising - How to Design and Build a World Class Web Site 28 Advertising - Nesbitt Burns 29 Advertising - R Saunder Architects Ltd Minute /adm inreport2000doc ADMINSTRATOR'S REPORT June 28 —July 18, 2000 30 Advertising — Lincoln Technology Corporation 31 Advertising — Hewlett Packard 32 Advertising — Butterworths Lexis Nexis 33 Advertising — Michener Allen. 34 Advertising — Sears 35 June 21, 28July 5 &12/00 Drumheller Mail newspaper 36 June 28 July 5 & 12/00 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Colberg, Jim SW 17 28 21 W4 864 sq ft home $40,00000 2 Larsen, Robert Pt SE 15 28 22 W4 70 x120 Pole Building $50 000 00 3 Lewis, B & M NW 12 31 23 W4 70'x14' mobile $25,00000 . 4 Anhorn, Ian & Denise NW 15 32 26 W4 32'x40' Calving barn $11,50000 5 Olmstead, Dale & Sharon NE 06 29 23 W4 30 x32 Garage with addition roof i attached to house (16 x22) $14,00000 6 McDiarmid, Danny SW 28 31 22 W4 32 x40 Pole Shed $10 000 00 7 Kar Ron arms Ltd SE 21 31 25 W4 24'x25 Cabin $25,00000 i I! I' I Minute /adminreport2000doc 2 PENDINC FILES AS AT July 18, 2000 t 1 CP Rail Line Abandonment/Trail Net — Kneehill County Position — Kneehill County is of the current position that any change in land use constitutes a development under the Municipal Government Act therefore, the municipality will be requiring development permits for any developments along these abandoned corridors Policy regarding development permits for trail development will be discussed at future Planning meetings 2 Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the current negotiating process be terminated Joint service Nov 24/99 position ratified Dec. /99 Requested $1 00 per capita from participating municipalities for an additional study to extend the water system area. Kneehill County budgeted $5064 00 for 2000 Jan 12/00 County provided letter of support to accompany a Community Lottery Funding request (File in Vault) Feb 15100 Kneehill County advised unless something definite in place by Apr 30/00 Kneehill County will not be participating (this being a petition from ratepayers showing interest) May 9/00 meeting with Drumheller re supply of water June 14/00 Received Urban Systems Feasibility Study — Drumheller Alternative June 15100 Request from Kneehill Regional Water Committee to pass a resolution giving the Committee approval to proceed June 27/00 Council discussed the feasibility study as well as a time line of the Committee since inception had several concerns A motion was passed that while Kneehill County recognizes the need for water it is not prepared to approve the resolution for approval to proceed, but would reassess once their concerns have been clarified As the water survey showed little rural interest it was felt Councillor Vetter should not hold the position of chairperson, but should remain as a County representative July 5100 Letter sent to all members of the Committee advising of this motion and the stepping down of Mrs Vetter as chair of the Committee 3 E911 Central Dispatch Mar 2/00 Ambulance Dispatch Services agreement between Kneehill and the City of Red Deer signed Apr 11 /00 Fire Dispatch Services agreement between Kneehill and the City of Red Deer for Fire still undergoing negotiations Mr McCook handling radio upgrades and arrangements with fire departments June27 /00 Mr McCook reported the Carbon repeater would be installed within the next week and when completed all Jurisdictions within the County will be on E911 for fire calls 4 Partnership Discussions — MountainView/Wheatland/Kneehill — July 8/99 Meeting re shared Joint services Letter from Reeve Hoff to other Councils requesting to further explore the possibilities Nov 24/99 Motion confirming Kneehill County s position i regarding Joint services Wheatland/Kneehill Dec 2/99 meeting with Wheatland interest shown in sharing of Fire Disaster, Assessment, Planning Water, FCSS and E911 Dec 7/99 Joint Services Committee formed to represent Kneehill comprised of Jim Hanger and Rick Vickery Dec 17/99 joint meeting in area of Fire agreed to share Regional Fire /Disaster Coordinator Regional Fire & Disaster Coordinator Randy Tiller commenced employment on April 3, 2000 June8 /00 Agreement reached with Wheatland to share area of assessment and associated costs Steve Nedoshytko will be commencing work on a full time basis out of Kneehill County Offices on July 31, 2000 5 Planning Issues — Council and the Planning Department will be meeting every second Wednesday of the month beginning on January 12/99 from 8.30 A.M until 12 00 noon ! and continuing for 6 months, to review the Land Use Bylaws Recessed for July and August Draft Land Use Bylaw to be presented in the fall 6 Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz, AB Environment advised must have landowner's permission for lagoon discharge to flow across land or could be a contravention of the AB Environment and Enhancement Act and of the Water Act. Nov 9/99 Letter sent to Hon Gary Mar to resolve matter Nov 18/99 met with Hon Gary Mar who will investigate and report back Apr 4/00 Letter sent to Frank Lotz requesting assistance as per advice from the Hon Gary Mar Apr 26/00 Ian Martens and Alan Meding met with Almer Wiesenberger re signing long term agreement and the conditions May 4/00 Executive Committee recommended approval of landowners requests provided 99 year lease could be signed and registered against land title May 18/00 Letter sent to Mr Weisenberger approving his requests conditional upon provision of a long term lease I w 7 MSCIA — Effective April 6/00 the contract with the MSCIA has been terminated & the County will be dealing with AB Municipal Affairs Still need to get County records /files from the MSCIA ON AGENDA 8 Aerial Photos — Feb.4 /00 AB Environment called offering to do new aerial photos of j iI County for approximately $2500 00 Feb.22 /00 Council motion to purchase for no more than $2500.00 Mar 7/00 Quote received has flying film if and processing shared I between the 4 counties at $2,225.00 with prints and enlargements extra. Apr 3/00 Orthoshop gave presentation to Planning & Assessment, will be sending quote (Also (� dealing with Dennis at Wheatland County) May 4/00 Quote from Orthoshop — May 16/00 Quote from AB Environment for flying $2,450 00 and photos $3,300.00 � June27 /00 Council approved to proceed with AB Environment aerial photos for an r estimated cost of $5 730.00 July 12/00 Letter sent to AB Environment requesting them to proceed 9 May 23/00 Neil Silver Presentation Dec.21 /99 Council motion to present congratulatory plaque and invitation to lunch with Council Mr Silver was unable to attend the Jan25 /00 Council meeting and another date has not been arranged May 23/00 Presentation and lunch with Neil Silver FILED 10 Multi Media projector quotes — Quotes on various models from several suppliers have been obtained Feb.8 /00 Council motion to arrange for demonstration of equipment ` Checked with MountainView and AB Agriculture on the models they had purchased Per Council motion of Mar.21 /00 Dorothy Stewart at AB Agriculture checking into demonstrating their projector and into the possibility of sharing with the County July 17/00 Dorothy Steward AB Agriculture will report on the above by Friday July 21/00 11 Torrington Village Office — Current lease with the Torrington Tourism Action Society expired May 31/99 Jan.5 /00 offer from Donna Manion & Brenda Albrecht to lease for $150.00 per month Feb.22 /00 Upon direction from Council letter sent advising $200.00 per month including utilities and 90 days possession to allow for notice to be given the current leasers Feb.28 /00 Request to see office referred to L McCook Apr 6/00 letter sent to Torrington Tourism giving 90 days notice to vacate the property (effective July 15, 2000) Apr 25/00 Lease for main floor office signed by Donna Manion & Brenda Albrecht Apr 25/00 Delegation from Torrington Tourism Action Society and Story Time for Tots at Council Meeting voicing concern on not having been given the opportunity to bid on the expired lease Apr 28/00 Letter sent to Torrington Tourism confirming Council s offer to lease the upstairs of old village office for $25 00 /month including utilities and requesting more information regarding liability, sharing and access arrangements June 23/00 Letter sent to Torrington Tourism and Story Time for Tots giving conditions for lease agreement and advising lease must be done prior to July 15100 as that is the date to vacate the premises and on July 16/00 the locks will be changed July 13/00 Letter received from Torrington Tourism Society advising not interested in renting upstairs and expressing dissatisfaction with the County in the manner in which this issue was handled ON AGENDA RECOMMEND TO FILE 12 Seismic Permit — Aeries Geophysical was granted permission for a permit at SE 20 32 26 W4 and E1 /2 16 32 26 W4 on January 13/00 Payment received RECOMMEND TO FILE H WIENS 13 Radio System Upgrading — Mr McCook looking after this and looking into full dispatch (Lonnie has file) 14 Disposal of Veterinary Sharps /Pharmaceuticals — May 4/00 Executive Committee recommended Mr McCook look into possibility of Kneehil County transfer sites accepting veterinary sharps May 24/00 Letter sent to AB Environment requesting permission and/or regulations and conditions 15 Dry Island Buffalo Jump Provincial Park — May 23/00 Council motion to investigate the possible acquisition of this park June 14/00 Letter sent to Hon Gary Mar, giving a history of the County s past interest in development of this park and requesting consideration of a partnership with the province of Alberta 16 Dry Island Buffalo Jump Road Upgrade (Including Park Road within Park Boundaries) — May 23/00 council requested investigation of grant options for the base course and chip seal of the gravel portion of this road June 14/00 Letter sent to Rob Penny Alberta Infrastructure 17 County Scholarship — June 13/00 Letter sent to Golden Hills School Division requesting information on how to proceed with establishing an annual scholarship 18 Garbage Contract for Orkney Viewpoint and Lions Campground — Apr 11 /00 Notified by Cathy Bell that she is no longer interested in this contract Advertised for tenders in the May 24`h and 31 S` editions of Capital with tenders to close June 5 2000 No responses received July 12/00 Letter sent to AB Infrastructure requesting thy assume responsibility for garbage collection July 17/00 Brian Reid, AB Infrastructure called to advise the province will handle garbage pickup for Lions Campground and will advise on the Orkney Viewpoint If it is owned by the province will likely handle it as well 19 Electrical Deregulation — Jan /00 Received notification of the restructuring of the electric industry with TransAlta selling its distribution assets May 18/00 Request from Mpower to negotiate on behalf of Alberta municipalities for the sale of power distribution assets at the hearing on May 23/00 May 19/00 Letter faxed to Mpower requesting they represent Kneehill County 20 Kneehill County Ambulance Service May 9/00 Notice given for Kneehill County to withdraw from the KAS effective June 1 2001 with Kneehill County establishing its own ambulance service with equipment adequate to meet the needs of the County residents June /00 Letters from all the jurisdictions received advising of their support of the Kneehill Ambulance Society Legal advice being sought as to distribution of society assets Special Council meeting set for July 5100 to discuss plans for provision of an ambulance service �I i i UPCOMING DATES July 18, 2000 Council Meeting Kneehill County Council Chambers 8.30 A.M July 21, 2000 Parkland Savings & Credit Union Golf Tournament Three Hills Golf Course 1 00 P M li Kneehill Regional Water Commission Drumheller Town Office 7.00 P M I July 25 2000 KCRP Interviews Kneehill County Council Chambers 9.00 A.M July 28, 2000 Wheatland County Grand Opening Wheatland County Office 1 30 P M August 1, 2000 Municipal Planning Commission Kneehill County Council Chambers 8.30 A.M August 3 2000 Executive Committee Kneehill County Office 8.30 A.M I • August 8, 2000 Council Meeting Kneehill County Council Chambers 8.30 A.M August 10 2000 Kneehill Housing Authority Golden Hills Lodge August 15 2000 Municipal Planning Commission Kneehill County Council Chambers 8.30 A.M August 17, 2000 Executive Meeting Kneehill County Council chambers 8.30 A.M August 22 2000 Council Meeting Kneehill County Office 8.30 A.M Assessment Review Board li Kneehill County Office i August 23, 2000 Kneehill Regional FCSS Meeting Kneehill County Council Chambers 7.00 P M • August 25 2000 CAAMD &C Meeting �I Kneehill County Council Chambers 10.00 A.M �I i i Transportation and Utilities Report July 18,2000 1 The road crew is moving along Last week they were shut down for a couple of days due to rain 2 The meter vault went in at the Torrington trailer park last week. J M$/ Y1,1D 3 We are in the process of forming and pouring cement for the transfer bin at Schmautz. 4 The cement extension on the Hesketh creek crossing is done 5 Dust control is being ripped and re laid on the Fisher/Davis road. Western is still putting down product in the south part of the County 6 The locks on the Trochu shop have been changed. Lawrence and Randy will go through the building along with the fire department next practice. 7 Alan Meding reported to me there had been an accident on the Wnnborne road on Friday Road conditions were good 8 The paving on 582 is complete, a few little things left to clean up 9 I have received a letter from Alberta Infrastructure advising us on the request from Division 7 regarding funding for the Buffalo Jump road 10 Otto has requested we discuss a donation towards the disaster that occurred at Pme Lake C7 ,I • I. i �I I I� I I