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HomeMy WebLinkAbout2000-05-04 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 The Executive Committee of Otto Hoff, Marylea Lowen and Marjorie Vetter met on Thursday May 4, 2000 at the Kneehill County office commencing at 8 30 A.M Lonnie D McCook, Public Works Superintendent and Jennifer Deak, Administrator were also present Mr Rinus Onos, Kneehill Ambulance Operations Director entered the meeting — 8 40 A.M The following items were discussed 2 1 Kneehill Ambulance Service (KAS) a. Bank Reconciliation Report & Budget Report For the period ending March 31, 2000 the chequmg account reconciliation reflect a chequing balance of $50,042 75 and a balance in the donation account of $8,369 67 The Budget Report covers the time period of January 1 through April 26, 2000 and indicates total revenues for the period at $93,976.26 (30.2% of budget) and total expenditures for the period at $77 270 50 (24.8 %) Executive Committee recommends to accept and file b Rinus Onos Report Mr Onos reported the following Will be upgrading the computer, as per approved budget Has forwarded information on the old ambulance to an interested party in Kelowna B C Unit 7 (Linden s 3 year old unit) is in Calgary getting repaired (new rear end) It should be ready for pick up to day The Kneehill Women Club donated $1 000 00 that will be used to u ride the defibrillator Pg June 17/00 has been scheduled for the driver training PBI parking lot and 1 Ave South (south of the 600 block) will be used for this training Red Deer s new dispatch console will be up and running within ten days Executive Committee recommends to accept and file Mr Onos left the meeting — time 8 55 A.M Invoices from Wheatland County re Fire/Disaster Coordinator Two invoices have been received reflecting Kneehill County s 50% share of the expenses for furniture and office supplies for Randy Tiller. Fire/Disaster I I Coordinator, totaling $903 79 Executive Committee recommends approval to pay these invoices 3 KneehilUDrumheller Water Committee MeetinLi The agenda for the Kneehill/Drumheller Water Supply Meeting to be held in Drumheller on Wednesday May 10, 2000 at 7 00 P M has been received and provided to the Kneehill Water Committee members (Councillors Vetter, Hanger and Allan) Executive Committee recommends to accept and file 4 Obituary Notice Leila Nodwell • Leila Nodwell passed away on April 25 2000 of cancer at the age of 56 years Gifts received in her memory will be designated to the Horseshoe Canyon Conservation project r Executive Committee recommends to accept and file MINUTE /EC20000504 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 5 Cathy Bell Call re Household garbage A call has been received from Cathy Bell advising there was a lot of renovation material that had to be hauled from the Orkney View Point and wondered if a sign should be erected stating no household garbage Mrs Lowen reported she had been unable to find anyone to take over this contractor +� Executive Committee recommends to advertise for this contract 6 Lease Agreement for the Main Floor Front Office Torrington Village Office The lease between Kneehill County and Donna Mamon/Brenda Albrecht needs to be signed by Kneehill County Ms Manion and Albrecht would like Kneehill County's permission to install a wall and counter in the office space It would be �b designed in such a manner as to allow 24 hour access to the mailboxes with 's security blinds above the counter to prevent access to any other portion of the L office Executive Committee recommends approval for this renovation at the lessee's cost 7 April 18/00 Letter from AB Infrastructure A letter has been received from Rob Penny, Regional Director Central Region, advising a maintenance payment of $80 093 00 is being processed This amount represents the total amount of money owed for Secondary Highway maintenance during the transition period FI �xl) Executive Committee recommends to accept and file 8 Listing Fees for Campgrounds in the 2001 Alberta Campground Guide Invoices have been received, from the Alberta Hotel Association, to list the Torrington Village Campground Braconnier Reservoir Campground, and Keiver s Lake Campground in the 2001 Alberta Campground Guide for the price.6mC, fit' of $105 93 each for a total amount of $317 79 It was noted this is the first year an invoice has been issued for this advertising Executive Committee recommends not to proceed with this advertising 9 Agricultural Fieldman Concern Bruce Sommerville would like to know if he should attend the Water Shed Group meetings as an observer as he feels the Coordinator, Ryan Cox, needs some guidance Y-0 C �w v � o Y Executive Committee recommends Mr Sommerville attend these meetings 10 A ricultural Fieldman Report on Veterinary Sharps and Pharmaceutical Disposal Mr Sommerville reported that Christallo Engineering will supply labeled steel drums with lids (45 gal — holds between 70 & 100 kilograms) at no cost for f(► FPO collection purposes The user must supply plastic bags for the drums and either transport to the incinerator in Beiseker when full or for an extra charge and 2 days pV)5 notice Christallo Engineering will pick up The incinerator charge is 0 55 cents per kilogram Executive Committee recommends Mr McCook further investigate this matter 11 Request from Bruce Sommerville to Purchase Old Kneehill County Computer MINUTE /EC20000504 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 A request has been received from Bruce Sommerville to purchase the Compaq 386/20, with keyboard and screen, that was in his office, for the price of $65 00 Executive Committee recommends approval of this offer 12 Request from Bruce Sommerville to Attend Conference A request has been received from Bruce Sommerville to attend the Hands On Solutions Manure Management 2000 Conference on Wednesday, June 28 in Calgary Registration of $80 00 per person will be covered thr h th AES J� program mug e A� , ito Executive Committee recommends approval to attend this conference 13 Request from Barb Reimer to Attend Conference A request has been received from Barb Reimer to attend the Hands On Solutions Manure Management 2000 Conference on Wednesday, June 28th 2000 in Calgary Registration is $80.00 for the one day Mrs Deak reported Mr /a M oc- Sommerville had advised this registration could also be covered through the J'Ro AESA program Executive Committee recommends approval to attend this conference 14 Kneehill County Golf Tournament Mr McCook reported the Three Hills Golf Course is available on June 2nd or July 7th, 2000 for the County Golf Tournament p Executive Committee recommends the County's golf tournament be held on`�' July 7/00 at the Three Hills Golf Course 15 SDAB Member at Large Mrs Vetter reported Greg Cole is willing to serve as a member at large on the Subdivision and Development Appeal Board j �'� Executive committee recommends Mr Cole be appointed as a member at large to the Subdivision and Development Appeal Board 16 Executive Summary of Action for Struggling Agriculture Producers Task Force (ASAP) Jack Ramsay, M.P for Crowfoot, has sent the Executive Summary of the ASAP (�c Report A full copy of the report is available at the Canadian Alliance Agriculture ``"' "� Team website at www canadianalliance.ca/agnculture Executive Committee recommends, a copy of this information be provided to FOLO any Councillor requesting it 17 April 25/00 Copy of Letter from Safety Codes Council to MSCIC A copy of the letter from the Safety Codes Council to MSCIC advising of the 1-;11-b n cancellation of the Joint Municipal Accreditation orders effective April 5, 200 for the building, electrical, gas, fire and plumbing disciplines has been received • Executive Committee recommends to accept and file 18 April 25/00 Letter from Safety Codes Council re Approved Municipal Accreditation Kneehill County has been granted accreditation in the FIRE discipline subject to MINUTE /FC2000W4 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 the submission and approval of an acceptable Quality Management Plan due May 15, 2000 The Order of Accreditation was enclosed Executive Committee recommends a Quality Management Plan be provided to • the Safety Codes Council 19 April 25/00 Letter from Village of Linden re Fire & Rescue Dent Budget The Village of Linden forwarded a copy of their Fire & Rescue Department Budget, to be implemented on May 15, 2000 for Council to review and advise if there are any questions or comments Executive Committee recommends letter be sent to all the fire departments advising them of the County's approved 2000 fire budget and that the regional ' fire /disaster coordinator will be further discussing this matter with eachj� department 20 Linden and Trochu Fire and Rescue Monthly Reports The Linden Fire and Rescue reports for the months of January, February and March 2000 have been received too Executive Committee recommends to accept and file and refer this matter to the J P � regional fire/disaster coordinator, Mr Randy Tiller I 21 April 17/00 Letter from Brownlee Fryett re Water Act Legislation Glen Scott of Brownlee Fryett has forwarded a copy of the presentation made by Tom Marriott, Brownlee Fryett at the AAMD &C Spring Convention on the issues impacting rural municipalities under the new Water Act legislation Executive Committee recommends a copy of this presentation be provided to each Councillor 22 Report of the Task Force on Children At Risk Ins Evans, Minister of Alberta Children s Services has forwarded a copy of the Task Force on Children at Risk entitled "Start Young Start Now!" Executive Committee recommends to accept and file e r, ,) t 23 April26 /00 AAMD &C Letter re: New Model Agreement for Telecommunications Facilities in Municipal Rights of Way A copy of the revised model agreement for Telecommunications Facilities in -fJ Municipal Rights of Way has been received from the AAMD &C for information wJ S and consideration The AAMD &C strongly encourages all municipalities to adopt �b P & LD this agreement as the basis for any negotiations involving the use of rights of way by telecommunication firms Executive Committee recommends this information be referred to Mr McCook for further comment 24 April 25/00 Letter from Alberta Sport, Recreation Parks & Wildlife Foundation re. 2000 Alberta Summer Games A letter has been received advising the 2000 Alberta Summer Games will be held July 20 to 23 2000 in Grande Prairie and enclosing Zone Playoff brochures for our information and distribution .N, �- Executive Committee recommends to accept and file MINUTE/EC20000504 • ,`- F KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 Request from M Vetter re to Remove Circle J Suns Mrs Vetter has reported the "Circle J" signs need to be removed as it is no longer there The new owners, Ken and Doreen Jesperson have a church at this location The signs are on SH 806, SH582 and at TA—seker MV �b i- Executive Committee recommends a letter be sent to AB Infrastructure 26 April 28/00 Letter from AAMD &C re Fire Bans A letter has been received from the AAMD &C requesting the municipalities inform both the local office of Alberta Land & Forest Service as well as the AAMD &C when putting a fire ban into effect Both have been notified of our r �' current fire ban and the appropriate addresses and information added to the fire notice file Executive Committee recommends to accept and file. 27 Christmas Party 2000. A suggestion has been received from Mrs Wildeman to hold the County Christmas Party on Friday December 10, 2000 at the Huxley or Swalwell Hall or asking if Council would prefer to do something different this year It was noted it had previously been agreed that the County hold a Christmas party one year and the following year make a donation to a chanty in lieu of the Christmas party �-P L. Executive Committee recommends for year 2000, a donation, in lieu of a Christmas party, be made to the Salvation Army 28 Brian Bauman Retirement Mrs Wildeman has advised Brian Bauman will be retiring on May 19 2000 and wondering if there should be anything planned in recognition of this occasion? Mr McCook noted the public works would be organizing something — '-b Executive Committee recommends to accept and file 29 April 25/00 Letter from the City of Red Deer E911 Gordon Stewart, Fire Chief /Manage of Emergency Services Department for the City of Red Deer advised Jeff Lunder had received a request on April 17, 2000 from Terry Reid of Carbon for S O.P 's (Standard operating Procedures) for their ambulance and fire responses He is requesting a decision as it was a reed at th g e January 24 2000 meeting all correspondence would be channeled through the Fire and Capital Committee Mr McCook noted each fire department has its owner. SOP's, the County currently has no SOP's and the regional fire /disaster coordinator, Mr Randy Tiller, would address this matter Executive Committee recommends Mr McCook's comments be forwarded to the city of Red Deer 30 National Aboriginal Day Promotional Materials 4\ New posters and a pamphlet to help promote National Aboriginal Day on June 21, r L. 2000 have been received Executive Committee recommends to accept and file 31 April 28/00 Requisition from Kneehill Housing Corporation A letter has been received from Amy Hunter, Secretary Treasurer of Kneehill Housing Corporation advising the requisitions for the year 2000 for the Golden Hills Lodge have been set at $50,000.00 no change from 1999 Kneehill MINUTE/EC20000504 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 County's share of the requisition is $38,800.00 due no later than September 15, 2000 o ; i,, .� mh • Executive Committee recommends approval of this requisition 32 April 26/00 Report from Ian Martens re: TorrmLyton Lagoon Drainage Ian Martens and Alan Medmg met with Mr Almer Weisenberger to discuss options to allow the draining the Torrington Sewage Lagoon across his land The report stated Mr Weisenberger would be willing to sign a long term contract if the County would agree to his requests for two 30" culverts installed in the access road, pit run salvaged from existing road and used again for cover, clay to be used v I from south west corner of water run at no charge, culvert (16 ") blocked mho downstream of access road when lagoon draining D N1- Executive Committee recommends approval of the above requests providing a long term (99 year) lease could be signed with the landowner and registered against the land title 33 Invitation to Attend the Premier's Praver Breakfast An invitation has been received to attend the Premier's Prayer Breakfast on Thursday, May 11, 2000 at the Shaw Conference Centre in Edmonton commencing at 7 45 A.M.( RSVP) by May 5, 2000) F Executive Committee recommends to accept and file 34 Parkland Airshed Management Zone (PAMZ) A brochure giving information on PAMZ as well as notification of a public meeting to be held at Eagle Hill Hall on Thursday April 27, 2000 If further information is required Lloyd Cumming Chairman of PAMZ may be contacted at (403) 722 2596 Executive Committee recommends to accept and file F?�r 35 Community Hall Grants Mrs Vetter has suggested community groups supply a complete financial statement, a record of how many times used and by whom, and the volunteer hours in order to be eligible for the $2,000 00 grant from Kneehill County It was noted the community halls provide financial statements Executive Committee recommends, in addition to financial statements W-N ML information be provided on community facility use, by those community facilities receiving grants from the County 36 All Environment News Release re Fire Ban for Central Alberta Due to the dry conditions and high fire hazard levels Mr Gary Mar Munster of 1 Environment has issued a fire ban for the central part of the province effective immediately Executive Committee recommends to accept and file 37 Proposal to Stock the Gravel Pit Ponds South of Torrington A proposal has been received from Mike Bauer and Dan Radomske to stock the Gravel Pit Pond south of Torrington with trout, in order to open a U Fish pay as v you catch in the summer of 2001 A lease agreement of $100 00 per year for the ; p years 2000 and 2001 with the following years of 2002, 2003, 2004 the rental amount being based on $40 00 per surface acre of the pond plus the 1 acre spot to MINUTE /EC20000504 kw- • • 0 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 Executive Committee recommends to pursue an inter municipal grant application under the Municipal 2000 Sponsorship Program with Wheatl County 43 Liquid Spill AgPro Road Mr McCook reported a liquid spill had occurred last week at the rail crossn the AgPro road At first it was thought the liquid was diesel but upon furthe investigation it has been determined the liquid is nitrogen which is a hazara product Mr Larry Penner has contacted the office (May 3/00 4 10 P M ) to advise his driver spilled this liquid The matter has been referred to Mr KeI Martin and Mr Randy Tiller 44 Executive Committee recommends to accept and file Casual Help at Transfer Sites Mr McCook reported the practice of the garbage attendants (Alan Siemens Mark Blackburn) are to hire replacements and pay for them when they are absent from theirjobs This raises a legal and liability issue It was noted that perhaps a subcontractor /casual worker agreement was required to be signed by these casual help _ Executive Committee recommends this matter be addressed 45 Ken Yeo Mr McCook report former casual employee Ken Yeo had telephoned two Councillors to request an audience with Council Both Councillors have referred Mr Yeo to Mrs Deak but to date, he has not contacted her Mr Yeo, who was not hired this year is of the opinion the County has a new hiring policy (students only) that discriminates against him Executive Committee recommends to accept and file 46 Radio System Upgrade Mr McCook reported another letter has been sent to Caltromcs advising their services are no longer required The Red Deer outfit are now completing the radio upgrade r' i) Executive Committee recommends to accept and file 47 Linden Dump Site/ Sale of Harper land Pt NW 19 30 25 W4 Mr Cecil Klassen has placed a non refundable downpayment on the purchase of Mr Harper s land, adjacent to the Linden dump site The bank will not proceed until it has information on the transfer site The bank needs to know if the County is aware of any environmental concerns /complaints, about the test wells on the site and who is responsible for future clean up Mrs Deak has prepared a letter responding to this inquiry -'P Executive Committee recommends to accept and file 48 Swalwell Fire Mr Hoff reported he had met with Larry Toews and companion regarding the recent Swalwell fire and required clean up Mr Toews did not provide the name r of the insurance company but did advise the owner of the property is a Cindy Lay of Torrington There is no telephone listing for this person MINUTEIEC20000504 C 38 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 locate a trailer, has been suggested The executive Committee further discussed this matter including liability concerns and the shallowness of this pond Executive Committee recommends this proposal be denied Strathmore Standard Newspaper Article re Joint Services Reeve Ron Hansen announced the sharing of a Fire/Disaster Coordinator and Assessment Services between Kneehill County and Wheatland County Executive Committee recommends the County placed a notice, in its news section of the local newspaper, announcing the appointment of Mr Randy Tiller as the regional fire /disaster coordinator for Wheatland and Kneehill. 39 Rocky View Five Village Weekly News Article re SH 806 Upgrade An interview with Glen Rieger, Acme Councillor, reports Acme is pleased with the road widening but is concerned as the bridge section is not being widened Richard Marz, MLA was reported as saying there is lots of life left in the bridge as it had been upgraded three years ago The article also stated the County would manage the construction project with Torchmsky Engineering acting as the County s agent Executive Committee recommends to accept and file 40 News Article Three Hills Capital re Trochu Fire Hall A May 3, 2000 article written by Debi Moon, reported on Kneehill County s purchase of the Trochu maintenance yard from AB Infrastructure and the Trochu Councillors concerns Trochu Council passed a motion to renegotiate their operating agreement with the County and to send a letter to Golden Hills School Division expressing regret at not being able to keep to their agreement to use the land the school division had donated In response to Kneehill County s request ` for an approach at the west end of the property Trochu Town Council advised they would need to apply for a development permit as this is a change of use for the property Executive Committee recommends to accept and file 41 Draft Panel Report — Equalized Assessment in Alberta This panel after consultation sessions throughout Alberta, has prepared recommendations regarding the various roles in the live and equalized property assessment process Mr Dunay, the County's assessor has reviewed this and agrees with the recommendations that assessments should be at 100% and farmland should be kept at productive not market, value Executive Committee recommends to accept and file 42 May 3100 Letter from Town of Three Hills re Municipal 2000 Sponsorship Program The town of Three Hills is requesting whether the county would be interested in investigating a shared financial computer system which would serve both Kneehill and TI— H' 11 d f e I s an I so, suggest anoint application for funding under the Municipal 2000 Sponsorship Program, which gives priority to projects that have an inter municipal sharing focus J Mrs Deak noted the possibility of an inter municipal grant application with Wheatland for the point fire /disaster and assessment departments and recommended this option be pursued MINUTEIEC20000504 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT May 4, 2000 Executive Committee recommends to accept and file 49 Minutes • The Executive Committee reviewed the April 25, 2000 minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee adjourned — time 10 30 A.M. Jenn er De , Municipal Administrator • i 0 N. MINUTE/EC20000504 9 UPCOMING DATES May 9, 2000 Council Meeting Knechill County Council Chambers 8.30 A.M Mav 10 2000 Council /Planning Meeting Kneehill County Council Chambers 8.30 A.M Knechill Regional Water Commission Drumheller Town Office 7.00 P M May 15, 2000 Knechill Community Lottery Board Kneehill County Council Chambers 7.00 P M May 16 2000 Municipal Planning Commission Kncehill County Council Chambers 8.30 A.M Mav 18 2000 Executive Meeting Kneehill County Office 8.30 A.M May 19 2000 Richard Marz MLA Kneehill County 9.00 A.M to 12.00 P M May 23 2000 Council Meeting Kneehill County Office 8.30 A.M Mav 31 2000 FCSS Meeting Kneehill County Council Chambers 7.00 P M June 6 2000 Municipal Planning Commission Kncehill County Council Chambers 8.30 A.M June 7 2000 Kneehill Ambulance Service Policy Review Meeting Knechill County Council Chambers 7.00 P M June 8 2000 Executive Meeting Kneehill County Office 8.30 A.M June 13 2000 Council Meeting Kneehill County Council Chambers 8.30 A.M Public Hearing SW 27 34 25 W4 130PM June 20 2000 Municipal Planning Commission Knechill County Council Chambers 8 30 A.M June 21 2000 Kneehill Ambulance Service Regular Meeting Kneehill County Council Chambers 7.00 P M June 22 2000 Executive Meeting Kneehil County Office 8.30 A.M