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HomeMy WebLinkAbout2000-04-25 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEET April 25, 2000 1 Approval of Agenda 2 Approval of Minutes (including March 8, 2000 Planning Mi 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS: 11 00 A.M Torrington Tourism Action Society — see GENERAL 6 2000 Budget and Mill Rate 7 Torrington Village Office Lease 8 Trochu Hall Development 9 Trochu Arena TRANSPORTATION. 10 Transportation and Utilities Report 11 April 12/00 Road Committee Report 12 April 17/00 Fire and Capital Committee Report PLANNING. 13 Public Hearing Date re Redesignation SW 27 34 25 W4 COMMITTEE REPORTS 14 Feb 28/00 Drumheller Area Health Foundation Minutes 15 Mar 2/00 Kneehill Housing Corporation Minutes 16 Mar 8/00 Three Hills & District Seed Cleaning Plant Ltd Minutes 17 Apr 13/00 Wild Rose Economic Development Corporation Report 18 Apr 19/00 Watershed Group Report 19 Apr 20/00 Drumheller Solid Waste Management Association Report LATE ITEMS. --Ei 0 1 KNEEHILL COUNTY COUNCIL MINUTES April 25, 2000 A regular meeting of Council was held in the Kneehill County office, 232 Main Street Three Hills, Alberta, on Tuesday, April 25 2000 commencing at 8 30 A.M The following were present for the meeting (41b,r Reeve Otto Hoff Councillors Marylea Lowen Marjorie D Vetter James Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Four PRESENT Division Five Division Six Division Seven ,Jennifer Deak, Municipal Administrator and Lonnie McCook, Assistant Administrator were present along with Barb Long who recorded the minutes Jane Allan was not present for the meeting CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 34 A.M. 6 A requests was made to add the following to the agenda Under agenda item 20 Susan Berdahl Letter AGENDA ADDITIONS AND Mr Wagstaff moved approval of the agenda, with the above addition. APPROVAL CARRIED APPROVAL OF Mrs. Vetter moved approval of the April 11, 2000 minutes, including the March 8, 2000 MINUTES & .Ioint Planning minutes, as presented PLANNING CARRIED MINUTES The Administrator s Report was reviewed APPROVAL OF Mr Hanger moved approval of the Administrator's Report, as presented ADMIN REPORT CARRIED APPROVAL OF The April I 1 2000 Executive Committee report was presented by Mr McCook EXECUTIVE Under Item #15, AAMD &C Scholarship Mr Vickery suggested Council consider the COMMITTEE possibility of establishing a Kneehill County scholarship and to discuss this matter at a future REPORT meeting Mr Vickery moved approval of the Executive Committee report, as presented CARRIED APPROVAL OF ACOUNTS Mr Vickery moved approval of the accounts presented for payment today, subject to PAYABLE review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Vetter CARRIED T &U REPORT The Transportation and Utilities Report was presented Under report item #4 Mr McCook advised he has not received a reply from Caltronics CALTRONICS Communications Ltd regarding the work on the radio tower link of Carbon and Wimborne Mr McCook reported this link is necessary to provide E911 dispatch service to the fire �l -h departments and Caltronics has had ample time to provide this service or at least to respond A giving reasons as to why it has not been completed Mr McCook recommended Red Deer Communications be approached to handle this connection Mr Vickery moved a letter of termination of services be sent to Caltronics JD IN I KNEEIIILL COUNTY COUNCIL MINUTES April 25, 2000 Communications Ltd and that Mr McCook pursue provision of the Carbon and Wimborne tower link with Red Deer Communications Group MT yERNON H2O Under report item #6 Mr McCook reported he had advised representatives of the Mt LINE MOVE Vernon Water Co op it is their responsibility to lower the water line on the Braconmer HAMLET Road Project and that Kneehill County equipment will not be used APPROACHES Under report item #10 Mr McCook requested direction regarding the repair to air AIR COND REPAIR conditioning units in County equipment Mr McCook questioned whether the County ON K.0 EQUIP should purchase the equipment necessary to handle the repair of air conditioning units or rent the equipment from Mr Earl McRae mechanic for the County who has both the equipment and expertise necessary for air conditioning repair? Council recommended Mr Earl McRae be paid $10 00 per hour for the rental of his air conditioning equipment and tools when used for repair on Kneehill County equipment NAGY NW 4-30 - 24 -W4 CONCERN Under report item #11, Mr McCook reported a concern had been received from Mrs Leonard Nagy NW 4 30 24 W4, regarding people driving on berm around the Swalwell dam and camping on her grassland using open campfires Council recommended a couple of gates be installed to prevent people from driving to the other side of the Swalwell dam and accessing private land TRANS & Mrs. Lowen moved approval of the Transportation and Utilities Report, including the UTILITY REPORT recommendations. CARRIED Mr Vickery excused himself prior to the presentation of the Road Committee report item #1 due to a possible conflict of interest ROAD COMMITTEE Mr Vickery left the meeting at 9.25 A.M and reentered at 9.28 A.M Mr McCook presented the April 12 2000 Road Committee report ROAD COMM Mr Hanger moved approval of the Road Committee report, as presented CARRIED Mr McCook reported on the April 17 2000 Fire & Capital Committee meeting He advised the number one priority is to get the Trochu & District Fire Department relocated at FIRE & CAPITAL the new facility and to that end his intention is to arrange for Ledcor to vacate the site as soon as possible Mrs Deak reported she would prepare a lease agreement of the Weich Shop for Ledcor Mrs Deak also advised Kneehill County has ownership of the Alberta 1 7)m9frz Infrastructure Trochu Highway Maintenance yard effective today, April 25 2000 Mr �3 L - McCook presented to Council a letter he will be sending to all the fire departments reporting on the hiring of Randy Tiller and giving an update on E911 AT &U SURPLUS Mr Hanger moved Mr McCook arrange for Ledcor to be established at the Weich Shop YARD PURCHASE as soon as possible in order that the Trochu and District Fire Department be able to relocate to the new.facility, located at Plan 5087.IK, Block 3, Pt of SW 17- 32- 23 -W4, and PLAN 50871K further a meeting be arranged between the Fire & Capital Committee and Trochu Fire BLK3 PT OF SW Department representatives Lawrence Hogg, Kevin Hoppins and Roy Enzie, to inform 17- 32 -23 -W4 them of the County's purchase of the Trochu Highway Maintenance Yard from Alberta J- „� i-� j Infrastructure. After this meeting a letter be sent to the Town of Trochu confirming /3 L ownership of this site hence providing a facihty to meet the needs of the Trochu and District Fire Department. CARRIED The meeting recessed from 9 50 A.M to 1000 A.M JDIUIN 2 7A :4 KNEEHILL COUNTY COUNCIL MINUTES April 25, 2000 Mrs Long reported a meeting had been arranged with the Trochu Fire Department :�-,D y f b representatives and the Fire & Capital Committee for 8 30 A.M on Wednesday, April 26, /2 w5 2000 PUBLIC HEARING SW 27- 34 -25 -W4 Mrs Deak reported a request had been received from the Planning Department concermng an application from the SW 27 34 25 W4 to amend the Land Use Bylaw from Agricultural Conservation to Agricultural -ID e� Mr Hanger moved Tuesday, .tune 13, 2000 at 130 be set for a Public Hearing to hear this application for redesignation and further, the necessary notices be sent to all involved parties. CARRIED The 2000 Budget including the actual revenues and expenditures for Kneehill County was presented and clarified by Mrs Deak Mrs Deak will provide information for the next Council meeting giving a breakdown and explanation of actual cash general reserves and financial statements Mrs Deak advised if nothing is transferred from reserves, the mill rate would have to be increased to 8.415(mainly due to the County s large gravel purchase) In order to maintain the 8 0 mill rate $292 028 80 would have to be transferred from general reserves Council recommended the $292,028 80 be transferred from general reserves to maintain the municipal mill rate at 8 0 for the year 2000 Mr Wagstaff moved first reading to Bylaw #1421, this being the bylaw to establish the 2000 tax rates for the municipality CARRIED Mrs. Vetter moved second reading to this bylaw Mr Hanger moved third reading be given to this bylaw at this time. Mrs. Lowen moved third reading to Bylaw 1421 CARRIED CARRIED UNANIMOUSLY Eym -91010 Mr Vickery reported he had received a request for the County to do the site preparation for the new Trochu & District Community Hall Development This issue was referred from the Executive Committee to be dealt with at the next Council meeting Council's June 23, 1998 motion stated no commitment at that time but may consider providing some equipment and manpower for site preparation should this project proceed and this work fits in with the County s work schedules and projects Mr McCook advised the road crews will be out on projects by May 1, 2000 so need to have everything in place prior to that date Mr Vickery moved Kneehill County provide for only the stripping of the black dirt, at the Trochu Hall site, using Kneehill County equipment and manpower conditional upon meeting the Public Works schedule for the availability of men and equipment. CARRIED Mr McCook left the meeting at 11 00 A.M and returned at 11 03 A.M Mrs Deak provided some background information on the Torrington Tourism Action Society and their lease with Kneehill County for the front office of the old Torrington Village Office The Society had received $5,000 00 and the title to the Gopher Museum at the time of the Torrington Village Dissolution Originally, on January 2, 1998, Kneehill County requested a monthly rental amount of $150 00 but due to a lack of funds, the lease for the office space at the Village Office was reduced to $50 00 for the main floor front office only to be used as a library and reception/office area This agreement was signed on JDMIN LETTER TO AB INFRASTRUCTUR E RE OFFER TO MAINTAIN SH' S DUST CONTROL ADVERTISEMENT ,9--b TROCHU TOWN HALL TORRINGTON VILLAGE OFFICE LEASE KNEEHILL COUNTY COUNCIL MINUTES April 25, 2000 June 9, 1998 for a one year term having an expiry date of May 31, 1999 On March 18, 1999 Kneehill County further reduced the rental amount to $25 00 in an effort to accommodate the Society, with the understanding that the Kneehill Community Resource Board and the Torrington Fire Department would continue to use the balance of the facility The delegation from the Torrington Tourism and Action Society and Story Time for Tots entered the meeting at 11 10 A.M Mr Hoff welcomed them to the Council meeting and introductions were made The delegation consisted of Diane Kurta, Laurel Kurta, Kerry Fobes, and Angie Falk The main concern expressed by the delegation was the lack of respect and courtesy shown by Kneehill County in not notifying the Society that their lease had expired and offering them as current lease holders the opportunity to decline or match the $200 00 per month agreement arranged with the new renters The first the Society knew of the change was upon receipt of a March 31 2000 letter from the County giving 90 days notice to vacate the premises (by July 15 2000), and they have nowhere else to go Council advised an oversight was made in not notifying them prior to signing a new lease, however the lease had expired Ms. Kurta reported the Story Time for Tots had verbal permission from the County to use the upstairs portion of the office for a group of 10 16 children on Wednesday mornings from 11 00 A.M to 12 00 P M The Torrington Tourism Society meets one or two times a month in the evening, with approximately 15 members attending and also operates the library Council suggested, as an alternative the rental of the upstairs of the old Village Office at the previous amount of $25 00 per month, on a one year lease basis Both groups represented by the delegation felt this accommodation would be satisfactory and would discuss it at the Torrington Tourism Society meeting being held tonight and would advise the County on Wednesday, April 26, 2000 of their decision Council stressed the need for liability insurance to be in place prior to Story Time for Tots using the building again The delegation left the meeting at 11 35 A.M Mr Vickery moved, upon acceptance by the Torrington Tourism Action Society and Story Time for Tots, Kneehill County lease the upstairs of the old Torrington Village Office on a one-year lease agreement for the rental amount of $25 00 per month including utilities, conditional upon liability insurance being obtained by the lessees and with the understanding this portion of the building may also be used by the Torrington Fire Department if necessary CARRIED The request for funding to help offset costs to replace the Trochu Arena, tabled from the last Council meeting was discussed Mrs Deak reported a letter had been received from the Town of Trochu committing $20,000 00 to the project The estimated cost for replacement of the portion of the roof housing the arena is $47,748 00 plus GST After much discussion it was decided the County should contribute the same percentage as contributed to the Three Hills Arena Project approximately 6 per cent of the total cost TORRINGTON TOURISM ACTION SOCIETY & STORY TIME FOR TOTS OPTION TO LEASE UPSTRS OLD VILLAGE OFFICE TROCHU ARENA ROOF REPLACEMENT Mr Hanger moved $10,000.00 be provided to assist with replacement of the Trochu ' V fin; Arena roof and further a letter be sent to the town of Trochu asking them to consider &0 L using the portion of the Kneehill County Recreation Grant received by the town to help with the cost of this project. CARRIED The following Committee reports were presented Drumheller Area Health Foundation — minutes of the February 28, 2000 meeting COMMITTEE were reviewed REPORTS Kneehill Housing Corporation— the minutes of the March 2 2000 Finance Committee were reviewed The sum of $196 587 00 was designated as Capital Reserves for future expansion for the Golden Hills Lodge JD/M IN 4 41 is KNEEHILL COUNTY COUNCIL MINUTES April 25, 2000 Three Hills & District Seed Cleaning Plant — minutes of the March 8 2000 meeting were reviewed Wild Rose Economic Development Committee — Mrs Vetter reported on the April 13 2000 meeting Watershed Group — Mrs Vetter reported on the April 19 2000 meeting A steering committee comprised of Gordon Park, Bob Vetter, Mike Koot, Greg Cole and Jeannette Walker was formed Ryan Cox has been hired as Co ordinator and lus office will be located in the Three Hills provincial building. A tour of the County has been set for June 21, 2000 commencing at 10.00 A.M The group decided the name for the Watershed Group would be KWAC (Kneehill Watershed Advisory Committee) and would have a duck logo Drumheller & District Solid Waste — Mrs Vetter reported on the April 20 2000 meeting Horseshoe Canyon Report — Mrs Vetter reported she had met with Darwin Durme town of Drumheller on April 20 2000 and he reported the signs are ready to put up and the new toilets have been installed Mr Vickery moved a letter be sent to Tammi Nygaard, Waste Management Coordinator J for the Drumheller & District Solid Waste Management Association, providing f� � information on the opening of the Schmautz Pit. Mr Hanger moved approval of the Committee reports. CARRIED CARRIED Mrs Deak presented a letter received from Susan Berdahl providing dates and places for the public meetings to be held by Alberta TrailNet and asking for representation from Kneehill County Councillors Mrs Lowen reported she had attended the information session held in Carbon on April 24 2000 Mr Vickery moved to accept and file. Mrs. Lowen moved the meeting adlourn. Time 12 40 P M Reeve I. D/MIN r r mcip Administrator 1 i CARRIED BERDAHL LETTER RE TRAILNET CARRIED ADJOURNMENT Fj 1 2 3 4 5 6 7 8 9 10 11 12 Transportation and Utilities The gravel crew is hauling onto bad spots on tl The graders are all going 9 hrs per day The road crew is planning to start up May 1,20 I have not heard back from Caltronics after a letter was sent to them regarding the work on the link of Carbon and Wimborne The Town of Trochu has requested $6000 to $8000 of crack filling this year Lawrie and I met with Paul and Vern to discuss the road project and how it will affect the water line J-b IWAYW PX-S I have Randy Tiller working on fire bans /permits for the county and a bylaw that has teeth Bruce is getting prices on contract sprayers to help him out. Just for council information Dennis Berdahl was giving Henry a bad time over taking the tumble bug and for a checkerboard sign that he has to lift equipment up to make it into his field. Air Conditioning request or concern J D t LafbDPu- S Swalweli dam concern <1 b 6)J MD A.vS I have purchased the 48 foot trailer van from Hiteck Trailer Services in Calgary for,7246.4 + GST ���� 1.l�orKS �uPeRiNteN�e,ti,j 0