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HomeMy WebLinkAbout2000-04-06 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 The Executive Committee of Otto Hoff, Richard M Vickery and Jane Allan met on Thursday, April 6, 2000 at the Kneehill County office commencing at 8 30 A.M Lonnie D McCook Public Works Superintendent and Jennifer Deak, Administrator, were also present The following items were discussed Kneehill Ambulance Service (KAS) (Noted Mr. Onos not available for the meeting) a. Bank Reconciliation The bank reconciliation reports for the month ending Feb 29/00 reflect a chequing account balance of $12,854 16 and a balance in the donation account of $8166.53 Executive Committee recommends to accept and file b AB Prehospital Professions Association (APAA) Conference Mr Onos attended this conference held March 24 25/200 in Calgary T p metoo Executive Committee recommends approval of Mr Onos' attendance at this conference c Suspension Stabilization for New Ambulance Mr McCook reported the suspension stabilization for the new ambulance will be shipped with the ambulance to be charged for the cost of freight only j lJ R R -D � Executive Committee recommends this suspension stabilization be ordered with the understanding the cost for this will only be the cost of the freight_ d Ambulance Dispatch Services Agreement The executed copy of the Ambulance Dispatch Services Agreement (E911) between Kneehill County and the City of Red Deer has been received Executive Committee recommends to accept and file e April 5 /2000 KAS Meeting j It was reported the KAS board will be meeting on April 11/2000 to further discuss • the County s proposed agreement with the KAS for the administration of the ambulance operations and will advise Kneehill County on April 12/2000 of its decision (current agreement expires April 14/2000) The County has reconfirmed its ambulance point service position and should the proposed agreement not be accepted by the KAS, the County has requested direction prior to April 14/2000 as to where to sent the KAS accounting records The board members have requested all volunteers review the operations policies and provide input for the policy review meeting scheduled for June 7/2000 iZ Irmo 10 R D Executive Committee recommends Mr Onos ensure all staff and volunteers are provided with a copy of the KAS policies and procedures and requested to provide comments and input re policy changes, prior to the June 712000 i meeting i 2 Council & Staff Photos The invoice in the amount of $42158, for the photo session with Ron Nickel • Photography has been approved for payment A decision needs to be made regarding which prints, the sizes and the number to be ordered Executive Committee recommends one picture of Council and one picture of Council and staff be ordered for display in the administrative building along MINUTE /EC20000113 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 with a picture of Council to be used for publicity purposes Further, orders be taken from anyone wanting to purchase these photographs 3 ASB Resolution #11 and Response from Alberta Infrastructure In response to the motion from the delegates at the ASB Conference requesting changes to Alberta's Motor Transport Act regarding hay hauling Alberta Infrastructure has forwarded their new Hay Bale Transportation Policy which sets out the hay hauling regulations for both commercial and farm operators �� �rh o Executive Committee recommends to refer this document to the Agricultural F,► e�R Service Board with copies of same to be available, upon request, to any Councillor 4 Agricultural Service Board Direction has been requested regarding the role of the Agricultural Service Board (ASB) in that it is a recommending body only and the lines of authority for the Agricultural Fieldman It was noted the Agricultural Service Board Act [Sec.2] sets out the duties of an ASB, that being "to act as an advisory body and to assist the council and the Minister of Agriculture in matters of mutual concern to advise on and help organize the direct weed and pest control and soil and water conservation programs ", etc It was also noted Sec 3 of this Act states a council may establish and appoint members to an ASB It was agreed since the ASB comprises of members at large who are not elected officials and thus accountable for the public purse it would be fiscal responsible and accountable to have Council remain as the approving body of the ASB It was reported a concern had been raised regarding the length of time it took from an ASB meeting to have the recommendations approved by Council It was also agreed the Ag Fieldman tn�roo report to the Public works Superintendent as much of the Ag Fieldman s work �D p,s could be coordinated with this department Executive Committee recommends the Agricultural Service Board remain as a recommending body only with their recommendations to be approved by Council and further, the lines of authonty for the Ag Fieldman be such that he directly reports to and is supervised by the Public Works Superintendent 5 ASB Provincial Conference Refund An ASB Provincial Conference registration refund in the amount of $206 10 was received March 24 2000 Executive Committee recommends to accept and file. 6 Trochu Fire Department Report F�►-�� ��;��, The Trochu Fire Department has submitted their fire report for the period of March 1 2000 to April 1 2000 inclusive � b and a 603 L- Executive Committee recommends to refer this report to the Regional Fire/Disaster Coordinator 7 Linden Fire Pump Mr McCook reported he had authorized the replacement of the Linden fire pump for an approximate price of $3 700 00 The old pump which has broken will be mEmD sent to the County shop for repair assessments f � Executive Committee recommends approval to replace the Linden fire pump for �F�R ` i MINUTE /EC20000113 2 I KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 an approximate cost of $3,700 00 8 Mar 30/00 Letter from Village of Linden re Recycling Grant 2000 ® The Village of Linden requested their portion of the 2000 Recycling Grant be Min 6 distributed among other eligible municipalities as they do not have an active f���.�0 recycling program Executive Committee recommends to accept and file 9 Calgary Sun March 25/00 News Article Shane Tennant Lissaj Investments, has been sentenced to 3 1/2 years in jail and ordered to pay $184 million in restitution for his part in defrauding the MD of Bighorn Former Telenet president Brian Walman and former MD of Bighorn Treasurer Dale Nichol, are scheduled to stand trial in October In the fall of 1998 former vice president of Telenet Financial Corp Frank Jaeger was sentenced to 3 1/2 years in prison and ordered to pay $19 million in restitution Executive Committee recommends to accept and file 10 Letter of Resignation —Lisa Schnuelle, Development Officer Mrs Lisa Schnuelle submitted her letter of resignation from the position of Development Officer with Kneehill County effective with the completion of her a L maternity leave in May of 2000 Executive Committee recommends to accept and file. 11 Draft CODV of Ad for Three Hills Capital re AB Infrastructure Takeover of Secondary Highways A draft copy of an advertisement informing Kneehill County ratepayers of the takeover of the Secondary Highways effective May 1 2000 has been prepared for Council s approval Noted that a phone number of a contact person needed to be n,-c � obtained from AB Infrastructure and included in this notice Executive Committee recommends approval of this advertisement and further, it he a very large boxed notice 12 SH 806 Between Acme and Linden Letters Copies of letters from George Heifert and Ernie Neufeld from Linden Brian Fuselli Mayor of Irricana and Ray Courtman, Mayor of Beiseker, to the Premier, listing concerns with this portion of SH 806 requesting it be rebuilt to 10 meters wide and the curves straightened in the year 2000 have been received The Executive Committee had received other copies of letters on this issue and noted the County had previously responded and further noted the province would be taking over the construction and maintenance of the secondary highways effective April 1 2000 Executive committee recommends to concur with the previous Executive Committee recommendation pertaining to this matter, and further, to accept and file 13 March 22/00 Letter from Kneehill County to Acme /Linden re SH 806 Road Project A copy of the County's letter faxed to Acme & Linden regarding the Secondary Highway 806 road project approval and acknowledging the efforts of both present and past Councils and R Marz and thanking all parties involved in promoting this MINUTE /EC20000113 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 t6\1 road project was presented for Council s information `fir yN li �I Executive Committee recommends to accept and file is 14 Alberta Main Street Programme t� Correspondence was received on March 15 2000 providing Information on they Alberta Main Street Programme and requesting applications from eligible urban V pc` communities by May 3 2000 AV Executive Committee recommends to accept and file (I 15 Mar 31/00 Letter from ATCO Electric re Symposium on Managing the Financial Impact of Municipal Recreation Facilities 0 An invitation has been received for Council and the Municipal Administrator to �i �V, CID iattend a symposium to be held on May 3, 2000 in Stettler Alberta, to provide �� I innovative ideas for the managing of recreation facilities I Executive Committee recommends to accept andfile. • 16 Alberta Resource Development Leaflet re. Changes in Electric Industry Leaflets prepared by the Alberta Resource Development, to help consumers s understand the coming changes to the electric industry have been received Executive Committee recommends to accept and file 17 Booklet re Senior Citizens Week 2000 A booklet has been received from the Seniors Advisory Council of Alberta, r I providing information on this annual celebration (June 4 10/2000) and requesting i submission of any planned events prior to April 30, 2000 Executive Committee recommends to accept and file j 18 National Awareness Campaign on Fetal Alcohol Syndrome Y A letter was received from Paul Szabo, MP of Mississauga Ontario providing • information and posters on the Drink Smart Canada campaign and requesting support to promote public awareness of Fetal Alcohol Syndrome Executive Committee recommends to accept and file 19 Letter from Alberta Dairy Council re Plastic Milk Jug Recycling Program ` 10 A media release, questionnaire and a municipal promotion package sheet, to ivy encourage residents to recycle plastic milk lugs, has been received Nr Executive Committee recommends to accept and file �I 20 Building Better Bridges Final Report on Programs and Services in Support I of Persons with Developmental Disabilities A final report prepared by Alberta Health and Wellness reviewing policies programs, governance and funding in support of persons with developmental disabilities as well as recommendations on future directions has been received �rvk 4IN • Any input is requested prior to April 20,2000 1 �I Executive Committee recommends to accept and file MINUTE /EC20000113 4 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 21 Mar 16/00 Letter from Alberta Municipal Affairs and Walter Paszkowski re Municipal 2000 Sponsorship Program A letter from Walter Paszkowski announcing the acceptance of applications for the Municipal 2000 Sponsorship Program as well as an information package from Alberta Municipal Affairs including the guidelines as well as the two types of application forms, have been received The application deadline will be June 30 2000 Executive Committee recommends this information he referred to Mr McCook and Mrs Deak for review. 22 AAMD &C Letter re Municipal 2000 Sponsorship Program A letter has been received from Larry Goodhope, advising of an increase of $2 million in the Municipal 2000 Sponsorship Program and providing a summary of the grant guidelines Executive Committee recommends this information he referred to Mr McCook and Mrs Deak for review. 23 AAMD &C Letter re Canadian Environmental Assessment Act Review A copy of the AAMD &C submission on the Canadian Environmental Assessment Act has been received for information and reference Any questions or comments are requested prior to March 30, 2000 Noted this information mailed out on March 15/2000 and received March 21/2000 Executive Committee recommends a copy of this document he provided to all Councillors and any comments or input he provided to the office as soon as possihle for forwarding to the AAMD &C 24 AAMD &C Survey Results re Ambulance Funding The results of the survey on ambulance funding (encompassing 57 municipalities) has been received It was noted the average annual contribution was $40,000 00 Executive Committee recommends to accept and file with a copy of this survey provided to the Kneehill Ambulance Society 25 Mar 15/00 Letter from AAMD &C re Telecommunications Facilities in Municipal Rights of Way A letter was received from the AAMD& C requesting member counties to consider adopting a resolution in support of the Federation of Canadian Municipalities five principles for proper placement of telecommunications facilities in municipal rights of way and to send a letter to the CRTC advising of the County s support Executive Committee recommends to accept and file 26 Jan 13/00 Letter from AAMD &C re Meeting with Agriculture Canada "M fro !D �� rro �4 g� 't 4 F31_. �h yy, �rro f b IV i a A letter has been received from Jack Hayden reporting on a meeting with Ken McCready of Agriculture Canada regarding a number of resolutions endorsed by delegates to the 1999 AAMD &C Fall Convention He reported Mr McCready` appeared to have a firm understanding of the concerns and priorities and advised a formal response from the Minister should be received reasonably soon Executive Committee recommends to accept and file MINUTE /EC20000113 5 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 2000 27 Mar 13/00 Letter from David Thompson Health Region re Emergency Response Numbers An updated emergency contact number for Health Protection & Prevention Services at the David Thompson Health Region has been received along with a J b tni MO request for updated emergency contact numbers for Kneehill County 13 L Executive Committee recommends the County's emergency contact numbers be provided to the David Thompson Health Region 28 Mar20 /00 Letter from Kneehill Adult Learning Society (KALS) re Executive Notification has been received from KALS reporting the executive for 2000 r�r consists of Chairperson Bonnie LeMay, Vice Chairperson, Maureen Stankievech and Secretary Treasurer Helen Lemay Executive Committee recommends to accept and file 29 Mar 15/00 Letter from Workers Compensation Board re Day of Mourning A request has been received from the Workers Compensation Board to support the Day of Mourning on April 28 2000 by displaying the enclosed poster in remembrance of those workers killed or injured in the workplace q L Executive Committee recommends the posters be given for diplay to the Public Works Superintendent 30 County Caps Quotes Direction is needed as prices have been obtained from three sources for supplying Kneehill County caps p i11�►Y�0 -ro a Executive Committee recommends Mr McCook be authorized a budget of 4�� $3, 000.00 to order County caps, at his discretion 31 Proctor Gravel Crushing Agreement A Gravel Crushing Agreement between Kneehill County and Proctor has been drafted However, direction is needed from Council regarding the terms of i payment for the crushing and stockpiling of the 200 000 cubic yards of gravel at $6 00 per cubic yard Executive Committee recommends this agreement reflect a payment of twenty per cent (20 %) of total contract to be paid upon mobilization with the balance of the contract to be paid upon completion of the gravel crushing requirements 32 Mar.30 /00 Letter from Tainsh Howard re Discharge of Regional Planning Commission Caveat on the SE 36 30 25 W4 n� a 6 /flip Norman Tainsh has requested the old caveat #761076 364 registered by the P ri �j, n T) Calgary Regional Planning Commission for the above referenced property be discharged John Rusling has advised the discharge be signed as it is not neededt Ms Barb Reimer, Development Officer, entered the meeting and clarified the caveat referred to a deferred reserve When Calgary Planning was doing the County's planning requirements, it was their practice to place such a caveat on the first parcel out of a quarter section Now the County establishes reserves only on the second and subsequent subdivisions on a parcel e(�1 Executive Committee recommends approval to sign the caveat discharge on this MINUTE /EC20000113 6 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 property 33 Mai-16/00 Letter from Alberta Infrastructure re Rural Transportation Grant �` Z Rob Penny has advised $282 408.00 is currently being processed for Kneehill `U County under the Rural Transportation Grant This amount represents the final �C� two payments of the three year funding infection Executive Committee recommends to accept and file 34 Mar 16/00 Letter from Alberta Infrastructure re Rural Transportation Grant 1999 Statement of Expenditures A letter has been received from Rob Penny advising the 1999/2000 statement of � D momma expenditures has been reviewed and accepted and requesting a copy of the P municipality s outline of proposed work for 2000/2001 once the budget process is cc �n completed Executive Committee recommends Mr McCook forward this information to AB Infrastructure 35 Mar 30/00 Letters from Alberta Infrastructure re Secondary Highway 575 (From County Boundary to SH 806 South) A letter has been received from Rob Penny advising $980 00 net of Goods and � D o �m Services Tax will be credited to the County s portion of the Secondary Highway Partnership Program, for the final paving of Secondary Highway 575 'N Executive Committee recommends to accept and file and further, a copy of this documentation he provided to Mrs Terry Nash for reconciliation of the Secondary Highway Partnership Program ledger account 36 Mar 30/00 Letter from Alberta Infrastructure re Secondary Highway 587 (From East of S.H 805 to Highway 21) 5'1 the Ma A letter has been received from Rob Penny advising $1 981 50 net of Goods & Services Tax will be credited to the County s portion of the Secondary Highway Partnership Program for the final paving of Secondary Highway 587 Cc Executive Committee recommends to accept and file and further, a copy of this documentation he provided to Mrs Terry Nash for reconciliation of the Secondary Highway Partnership Program ledger account 37 April 4/2000 Letter from Bruce Stubbs to Reeve Hoff Mr Stubbs, Advisor Cosway Adjacent Landowners Association (CALA) has requested a meeting with Council to acquaint them with the CALA organization and its purpose Mr Stubbs notes he had contacted Mrs Deak and was not given a favourable response Mrs Deak reported Mr Stubbs requested a meeting with Council re land use bylaw review and was advised as the public hearing process E�f afforded opportunity for input, it would be perceived as bias on the County s part 1Vj L to receive input prior to the public hearing process from only one interested party Mr Stubbs also notes Council granted Alberta Trail Net an audience in February 1999 and requests the same consideration It was noted in Feb /99 both Trail Net and Cosway attended Council Also noted was the presentations by Mr Allan Becker CALA at the 2000 Divisional Meetings Executive Committee recommends Council support the information provided to Mr Stuhhs by the Administrator and further advise Mr Stubbs of CALA's MINUTE /EC20000113 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 2000 presentations at the 2000 Divisional Meetings 38 Trail Net Meetings Scott Richardson Trail Net has telephoned to advise he is trying to set up public meetings for either the week of April 17 or 24/2000 and has extended an invitation for the County to attend and make a presentation, as he considers Kneehill an interested party Mrs Deak advised and faxed Mr Richardson a copy of the County s position regarding Trail Net as presented at the 2000 Divisional Meetings Executive Committee recommends Council members he cautioned that, if attending this meeting and making comments they clarify whether they are expressing the County's or their personal opinions and further, given the current review process (still ongoing) of the County's Land Use Bylaw, the County not participate in making a presentation at this meeting fit'F, 7) 39 March 13/2000 Letter from Susan Berdahl re Proposed Tail (Net) Mrs Berdahl has provided information regarding her conversation with Ian Britton AB Environment and also added her own concerns and recommendations co � regarding trail development in the area and conditions the County may want to ►=,� t consider in the development permit of such trails (fire plans enforcement J b m-; +t fencing, liability, rescue, budget) and noting should these conditions not be met 3 L the Trail should not be opened Executive Committee recommends this information he forwarded to the Municipal Planning Commission. 40 Alberta TrailNet/ CALA Correspondence The following correspondence has been received from Alberta TrailNet Mar 1/2000 Copy of letter from Scott Richardson to Peter Kroeger addressing concerns about the trail Mar 15/2000 Copy of letter from Scott Richardson to adjacent landowners and interested parties re Notice of Title Transfer and Upcoming Public Meeting Mar 20/2000 Copy of Letter from Pat Evans (CALA) to Inky Mark, MP regarding f TrailNet concerns Mar 29/2000 Fax from Fay Engler (CALA) advising the AAMD &C will be issuing a statement about TrailNet in their newsletter being mailed on April !� 5/2000 Mar 27/2000 Letter to the Editor, Alberta Life from a Big Valley resident expressing concerns about the trail Executive Committee recommends to accept and file 41 Mar 13/2000 Letter from AB Environment re Use of Land and Forest Service Fire Permits The forest Protection Service Division is recommending municipalities issuing 'J--b mpto fire permits in the non protective area do not utilize the existing permit form that is currently used by Land and Forest Service This is to avoid legal implications \�eC In the event of a civil action in a court of law i �cF`, Executive Committee recommends to refer this letter to the Regional Fire Coordinator 42 April 4/2000 Letter to Caltronics Mr McCook has written a letter to Caltronics advising of his recommendation to MINUTE /EC20000113 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 2000 Council to terminate their contract due to their lack of action and project J � yrEmo completion to P0S Executive Committee recommends approval of Mr McCook's letter and recommendation 43 Piepke Request SE 28 29 24 W4 A request has been received to level the land between the road allowance and forced road at this location Upon inspection of this site by the public works �Oi5D department, the landowners were advised this work would be done as per policy Zk that being a maximum of three hours grader work with this work to be billed to the landowner The Piepke s have signed a permission to enter form for this work Executive Committee recommends to accept and file 44 Ed Dunay Retirement Mr Dunay has advised via letter, that he will accept the retirement proposal offered to him that being a salary increase to $60,000 00 per annum with a retirement date of Mar 31/2001 but with a condition that this date may be earlier Mr Dunay is recommending his replacement be available for training July 2000 J b mI-mo as this is when the residential and indisutrial assessments will be done P> L, Executive Committee recommends acceptance of Mr Dunay's retirement letter and replacement proposal 45 Orkney Water Co op Corrspondence The members of the Orkney Water Co op (12 households) have expressed an°'� interest in the proposed Kneehill Water Project mama Executive Committee recommends this letter be referred to the Kneehill t' Regional Water Committee 46 Apr 3/2000 Letter from AB Infrastructure re Abandoned CP Rail Overpass Along SH 806 AB Infrastructure has advised AB TrailNet will have to fund the total cost for supply and installation of a bridge size culvert to provide a grade separated nn� rV►O crossing under SH806 and will have to enter into an agreement with AB Infrastructure AB Infrastructure has requested the County approach TrailNet to obtain additional right of way for this project Mr McCook advised the Ralston project was on hold until the TrailNet issues were resolved Executive Committee recommends this matter (SH806) be referred to Torchinsky Engineering, who is handling all the land agreements for this project 47 Municipal Safety Codes Inspection Commission /AQenc As of April 6/2000, the County will be dealing with AB Municipal Affairs for building inspections etc The contract agreement with MSCIA has been officially �Y terminated Executive Committee recommends to accept and fils MINUTE /EC20000113 9 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT April 6, 2000 48 Meeting with Mt Vernon Water Co op On April 4/00 Vern Crawford and Paul Van Doren met with Lonnie McCook and Jennifer Deak to discuss their concerns regarding the increases over the past years in the water rates from the town of Three Hills to the Mt Vernon water users and requesting the County and the Co op approach the town regarding these increases According to Mr Van Doren the rates have increased from $3 96/1000 gal in 1996 to $4 98/1,000 gal in 1999 Executive Committee agreed should any action be taken, it should come from the Equity group, not the County Also, the Co -op requested information regarding the Braconnier project but were advised the County would discuss this matter when the profiles for the road project are received Executive Committee recommends the Mt Vernon Water Co op he referred to Fred Penner and Ben Sept, the members representing the Equity Water Group with regard to approaching the town of Three Hills about the water rate increases 49 Minutes The Executive Committee reviewed the March 21, 2000 minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, he puhhshed in the newspaper The Executive Committee adjourned — time 11 10 A.M Jennifer Deak, Municipal Administrator MINUTE /EC20000113 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