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HomeMy WebLinkAbout2000-03-16 Council Minutest. KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 The Executive Committee of Otto Hoff Richard M Vickery and James Hanger met on Thursday, March 16 2000 at the Kneehill County office commencing at 8 30 A.M Lonnie D McCook, Public Works Superintendent and Jennifer Deak, Administrator were S also present along with Mr Rmus Onos, Kneehill Ambulance Operations Director The following items were discussed I Kneehill Ambulance Service WAS) a Feb.25 /00 Letter from Alberta Health re. Ambulance Training Grants see a �' CMP A letter was received from Gary Alford, Team Leader Ground Ambulance Program for Emergency Health Services advising a grant in the amount of J 0 X11 a $9,865 00 has been approved for the ambulance staff employed or engaged as logo ambulance attendants for the Kneehill Ambulance Service The grant is to be utilized in the following manner $5 000 00 for Con Ed development and training $1,000 00 for CPR training $2,000 00 for EMS training library $6,000 00 for EMR -A training Mr Onos reported the current training session will be completed May 2/2000 and he will be presenting a report on this later in May Mr Onos proposed the new training be scheduled for every alternate month not monthly It was noted a new contract for the training would have to be drawn up Executive Committee recommends proceeding with the ambulance training, as per Mr Onos' recommendations. b. Kneehill Ambulance Request re. Booking Coffee Room for Trainin g A request has been received from Rinus Onos Operations Director, to use the Coffee Room at the Kneehill County office for training the first Tuesday of every month until the end of May and possibly every alternate month for the second training session Executive Committee recommends approval of this request c. Bank Reconciliation Report For the period ending December 31, 1999 the chequing account reconciliation balance was $9065 14, term deposit balance is $50,000 00 Executive Committee recommends to accept and file. aQoo cmP a, 7 rl,e100 to f Z) d. Call Volume Report The call volume year to date is 175 calls (80 in Jan, 55 in Feb and 40 to date for Mar) of which 124 calls were out of the Three Hills hall and 51 out of the Linden m p a hall Mr Onos made the Executive Committee aware of the increasing call volumes and occasions when the second ambulance unit was called out during a period when 4 b m the first ambulance was already on a call and the concerns of manning of the second unit with whoever was available (there is only permanent staff available to man one unit) It was noted this matter had been discussed at the last ambulance meeting and direction given to monitor this situation Mr Onos also made the Executive Committee aware that ambulance unit #3 did not have an automatic defibrillator and on one call it would have been an asset to have this equipment in the unit The cost for this piece of equipment is $5,600 00 — 10,000 00 Executive Committee recommends to accept the call volume report and have Mr Onos continue to monitor and report on call volumes/personnel, as requested by the KAS. MINUTE/EC20000316 2 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 e KAS Policy Review In preparation for the April 5/00 KAS Policy Review, Mr Onos reviewed and discussed the following policies with the Executive Committee Use of Explorer in transporting patients — discussed the hospital reporting requirements along with potential liabilities Recommend the Explorer not be used to transport patients Meal Reimbursement — Recommend minimum two hours on call requirement to be eligible for meal reimbursement Chute Times — recommend increase chute time from seven to eight minutes to accommodate nighttime calls Medical Control Guidelines — Mr Onos to confer with Dr Webb Bill Collecting — require policy to address this Education Policy — previously discussed and requires clarification PCR — need policy that person attending the patient writes the PCR On Scene Time — require policy re time spent on scene Refusal of Care Policy — need policy for patients refusing care Noted this was very important and required addressing Uniform Policy — need to state all attendants wear their uniforms when on calls and need policy to address reimbursements Executive Committee recommends the above policies and recommendations be brought forward at the KAS Policy Review on April 512000. f. Radio Update It was reported the ambulance radio system is up and running The frequency was changed resulting in excellent reception Everything appears to be running well under the new frequency Reported some areas still using the 3777 telephone number to access ambulance services Executive Committee recommends when the fire departments are on the 911 system a newspaper article be placed in the local newspaper advising all residents of the 911 system. Further, Mr McCook look into the availability of fridge magnets advertising 911 information for distribution with the County tax notices Mr Onos left the meeting 9 10 A.M 0 PIN Kneehill Recycling Grant W Zo c m pa A request has been received to use the funding allocated to the Village of Carbon from the Kneehill Recycling Grant The residents and businesses would be encouraged to use recycling facilities in nearby towns and the Village would use this grant to offset a portion of their recycling costs Executive Committee recommends Carbon be advised of the County's Recycling Policy 3 Jan.26 /00 Letter re. Alberta Municipal Affairs Review Process The following copies have been received for our information and input by March 31 2000, if desired Deferred from the Mar 2/00 Executive Committee meeting for review Ballot Box Regulation, Alberta Regulation 271/91 — Specifies requirements /size for ballot boxes used in local authority elections Forms Regulation, Alberta Regulation 272/91 — Specifies forms to be used (in both English & French) for local authority elections Modified Voting Procedure Regulation Alberta Regulation 123/87 — Provides for local authorities to pass bylaws establishing more than one voting station per division and bylaws to appoint deputy(s) to attend senior housing units as MINUI'E/EC20000316 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 considered necessary to take votes Executive Committee recommends to accept and file. 4 Jan.26 /00 Letter re Alberta Municipal Affairs Review Process The following copies have been received for our information and input by March 31 2000 if desired Deferred from the Mar 2 /00 Executive Committee meeting for review Municipal Gas Systems Core Marketing Regulation Alberta Regulation 45/95 — Introduces competition In the marketplace by providing customer choice to consumers regulation also protects consumers It sets out classes of consumers (Industrial, alternate fuel and core) sets out rights and obligations of the distributor and sets out the process for settlement of disputes Determination of Population Regulation, Alberta Regulation 371 /94 — Sets out requirements that must be met when conducting a census i.e Must conduct ! Y census between April 1 -June 30 of same year Financial Information Return Regulation, Alberta Regulation 376/94 — Sets out accounting principles and standards to be used in preparing the municipality's . return i.e. CICA GAAP & standards and principles set out in financial information return manual Manual guidelines to take precedence in cases of conflict Executive Committee recommends to accept and file 5 SH 806 Between Acme and Linden Letters Letters have been received from Jake Klassen, Flo Robinson Annon Hovde, Hardy Friesen and Elvin Blosser (Mayor and Councillors of the Village of Linden), listing concerns with this portion of SH 806 and requesting it be rebuilt to 10 meters wide and the curves straightened in the year 2000 As well fifty eight copies of letters sent to the Honorable Ed Stelmach listing the same concerns, have been received from residents of the Linden area A Feb. 24/00 copy of a letter to Ed Stelmach, from the Village of Acme stating the same concerns has also been received The Executive Committee had received other copies of letters on this issue and it is noted the County had previously responded and further noted the province would be taking over the construction and maintenance of the secondary highways effective May 1 2000 6 Executive Committee recommends to concur with the previous Executive Committee recommendation pertaining to this matter, and further, to accept and file. Multi -Media Projector Quotes Further Information on quotes Mountain View County advised they had purchased a Proxima LX — 1 for $7,950 00 plus $500 00 for the cable and Alberta Agriculture had purchased a Proxima DP5800 for $7 490 00 and both are pleased with the equipment capabilities APEX advises the Proxima LX compares to the dJ EPSON 700 which is ultra portable, very small and sells in the $7 800 00 ranger,,, while the DP5800 compares to the NEC 810 or 820 He currently has an NEC F"b1"O 820 with 10 hours on the lamp for $5,291 00 Should an appointment be arranged ,.�� P for the April 11 `�' or Apr1125�'2 2000 Council meetmg for a demonstration? I S Q LO C'm aA,) C fr� P 4 Executive Committee recommends checking with AB Agriculture for a MO demonstration and possible sharing of this equipment 7. Mar.20 /00 Asenda for Mt Vernon Water Co -op 2000 Annual Meeting An agenda has been received for the March 20 2000 Mt Vernon Water Co op MIMTrE/EC20000316 M 8 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 annual meeting to be held at the Three Hills Provincial Building commencing at 730PM Executive Committee recommends Councillors Hoff and Wagstaff, or their alternates, attend this meeting 1999 Fire Department Costs Invoices have been received for Kneehill County s share of the 1999 Fire Department costs from the Villages of Linden and Acme The 1999 Fire Department Budget was approved in the amount of $46,600 00 while the actual yearend invoices total $51,707 05 Executive Committee recommends approval to pay this invoice. 9 The Capital News Articles re Kneehill Ambulance The Mar 8/00 edition of The Capital reported Trochu Council was not happy with Kneehill County running the daily operations of the Kneehill ambulance and would be sending a letter requesting the Kneehill Ambulance Society take it back It was also reported there was concern regarding a paramedic taking on too much, by working elsewhere on his day off The Mar 15/00 edition reported Mrs Ling stated all municipalities, other than Trochu wanted to keep Clause #4 but wanted to keep the administration of the ambulance with Kneehill County Mrs Ling reported the review of the Operations Manual in April would ensure all the items in Clause #4, that the County wished deleted from the Society Agreement, are addressed It was reported, to date no letter from Trochu about their position on this issue has been received Executive Committee recommends to accept and file. � �J 10 Mar 8/00 News Article re. Water The March 8h edition of The Capital reported on the Feb.29 /00 Trochu Council meeting where the options and impact of a water study, conducted by Dan Parker of MPL Engineering at the request of Alberta Environment, were discussed The consensus was the most cost efficient route of obtaining quality water, since AB `VV Environment would not allow Trochu their own plant and the Regional system might be too costly, would be to initiate negotiations with the Town of Three Hills for the supply of water A letter of intent to begin preliminary negotiations for Three Hills water was sent to Three Hills Administration Executive Committee recommends to accept and file. 11 Mar 15100 News Article re. Trochu & District Fire Department Roy Enzie and Lawrence Hogg at the Feb. 2 1 /OOTrochu Town Council meeting advised they had received a verbal promise from Kneehill County that the fire department would be included in the planning of the fire hall (once the plans have been drawn up they would be able to suggest modifications) It was also reported the County does not need the title to the land transferred until the plans have been drawn up and distributed for comment Executive Committee recommends to accept and file 12 Mar 2/00 Letter from Alberta Agriculture re ASB Expenditures The Rural Development Division of Alberta Agriculture sent confirmation of receipt of Schedule C — Verification of Total Agricultural Service Board Expenditures for the 1999 2000 fiscal year ($74 415 00) I IINU E/EC20000316 4 �' Pj � KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 Executive committee recommends to accept and file. 13 Mar 8/00 Letter from AAMD &C and Resolutions Package for Spring 2000 Convention A copy of the resolutions package, which have been submtted for debate at the upcoming AAMD &C Spring Convention was received fo P, �-- Executive Committee recommends copies of these resolutions be provided to each Councillor 14 National Kids' Day — June 10 /00 A request has been received to Issue a proclamation declaring Saturday, June 10, 2000 National Kids' Day Included is a list of suggestions for hosting events to celebrate this day Executive Committee recommends to accept and file. 15 Trochu Fire Department Report The Trochu Fire Department has submitted their fire report for the time period of L February 2 2000 to February 23, 2000 Inclusive Executive Committee recommends to accept and file. 16 Three Hills Fire Department Reports The Three Hills Fire Department has submitted their fire reports for the months of January and February, 2000 Executive Committee recommends to accept and file. 17 Mar1/00 Copy of Letter to Alberta TrailNet from Tom Thurber, MLA In response to a letter from Scott Richardson President of Alberta TrailNet, Mr Thurber advised that after a year, the adjacent landowners have still not been contacted to begin the negotiating process and that he is opposed to the farmers, and ranchers in Alberta having no choice nor opportunity to provide input into this trail Executive Committee recommends to accept and file. 18 Mar.1/00 AAMD &C Letters re. Federal Budget 2000 & Proposed Provincial Budget 2000/2001 Highlights of the Federal Budget 2000 and the proposed Provincial Budget 2000/2001 have been received from Larry Goodhope, Executive Director of the Executive Committee recommends to accept and file. 19 Feb 15100 2000 Letter re. Alberta Summer Games Information has been received from Alberta Sport, Recreation Parks and Wildlife 410. Foundation, regarding the 2000 Alberta Summer Games program Executive Committee recommends to accept and file and further, a copy of this information be provided to any Councillor requesting this information 20 Feb.24 /00 Letter from Village of Acme to Alberta Urban Municipalities Association re Provincial Education Taxes MINUMEC20000316 • !--ad- KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 A copy has been received of the Feb 24, 2000 letter from the Village of Acme to the Alberta Urban Municipalities Association advising they fully support the AUMA position to create an alternate system for generation of education tax which is not based on municipal assessment and which is collected directly by the province Executive Committee recommends to accept and file. 21 Wild Rose Economic Development Corporation Invitation to Youth Connections Kick -Off An agenda and general invitation has been received to attend the Youth Connections Kick Off celebration to be held in Strathmore on Friday, March 17 2000 commencing at 11 30 A.M. Note Mrs Vetter will be attending Executive Committee recommends Councillor Vetter attend this function 22 Request for Input re. Water Act Presentation A request for input has been received from Tom Merriot Brownlee Fryett, who will be giving a presentation on the Water Act at the AAMD &C Spring convention Comments are to be forwarded to John Anderson at 780 -424 3254 b V Executive Committee recommends the topic of protection of rights from oil companies and seismic operations in restricted areas and the process involved be addressed along with any changes to the current legislation 23 Request to Present Birthday Certificate aAbo IPO-L A request has been received to have a representative from Kneehill County present rtio a birthday certificate to Vi Hart on April 22 2000 -ro Ai.. - ryu lr?Q m, iJ a Executive Committee recommends Councillor Vetter present this certificate. aa, 24 Mar.8 /00 Government Response to AAMD &C Fall 1999 Resolutions A copy of the Government of Alberta's formal response to the resolutions ` ado e i F �. endorsed by delegates to the 1999 AAMD &C Fall Convention has been received J m & L Executive Committee recommends a copy of this information be provided to all Councillors. 25 AB Infrastructure re Transition Agreement A copy of the signed agreement outlining the details of the transfer of secondary highways to the province has been received It was noted a notice was to be placed in the newspaper providing this information along with contact telephone numbers Executive Committee recommends to accept and file. 26 Mar 8/00 Letter from AB Infrastructure_ re Operation of Bleriot Ferry Notification has been received from AB Infrastructure that with Secondary Highways becoming a provincial responsibility Kneehill County may wish to transfer the Bleriot Ferry responsibilities back to the province It was noted this issue was discussed with AB Infrastructure at the Hanna meeting at which time the County advised the province it considered the ferry as part of the Secondary Highway system and to be included with the transition on May 1/2000 Executive Committee recommends a letter be sent to AB Infrastructure MRVUfL/L'C20000316 �i me ago 6t • • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 reiterating the arrangements discussed with their representatives at the Hanna ,� N meeting and further a copy of this letter be forwarded to Ledcor Industries, the �' Mfl� - contractor of the ferry operations 27 Mar 10 /00 Letter from AB Infrastructure re Secondary Hiahway Partnership Program A letter has been received from Rob Penny, Regional Director advising a ledger payment of $430,000 00, representing a partial amount for the outstanding balance on the ledger of Secondary Highway Partnership Program is being processed Any further credits must be reconciled by March 31 .2001 Executive Committee recommends to accept and file. 28 Mar.6 /00 Letter from AB Infrastructure re New Canada Shipping Act Impact on Alberta Provincial Ferries A copy of a letter to Transport Canada from AB Infrastructure has been received, advising that under new regulations cited in the Canada Shipping Act 2000 all Government vessels must be registered Note Mr McCook noted that a letter needs to be forwarded to Ledcor Executive Committee recommends a copy of this information be forwarded to Ledcor Industries, the Bleriot Ferry contractor I ., tD b M'* M0 g L. s 29 Mar 8/00 Letter from AAMD &C re Federal Green Municipal Funds '6 ?e Q �0 of P 4 The federal government's millennium budget includes a commitment of $125 million to establish two funds, the Green Municipal Investment Fund and the Green Municipal Enabling Fund, to encourage municipal projects that improve the quality of air water and soil and protect the climate Application deadlines for both funds will likely be July 2000 with the first project approvals anticipated by the Fall of 2000 Executive Committee recommends to refer this matter to the Public Works Superintendent and the Ag Fieldman for further investigation. 30 Cancellation of MLA Meeting at Spring Convention Notification has been received from the CAA D &C Zone executive that due to the low attendance confirmation, the meeting scheduled between the twelve MLAs that represent the Central Zone and the CAAMD &C membership at the AAMD &C Spring Convention, has been cancelled Executive Committee recommends all Councillors be informed of this meeting cancellation 31 Mar 14/00 Letter from AAMD &C re Alberta Farm Income Assistance Program 2000 Premier Ralph Klein and Agriculture, Food and Rural Development Minister, Ty Lund announced a one time agricultural assistance package totaling $145 million to assist Alberta Farmers AAMD &C is urging municipalities to contact the Federal government requesting they contribute a further $103 million in funding to Alberta producers, based upon the funding they have recently announced for Saskatchewan and Manitoba Executive Committee recommends a letter be sent to Minister Lund thanking him for his commitment to Alberta farmers and further, a letter be sent to the federal government inquiring why Alberta was omitted from the recent MINUr EC20000316 1P ff. a 8L *'"u a 160 r r" P2, b KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 MAt;Li L` agriculture/farm assistance program. E° 32 Wheatland County Invoice —re Truck for Regional Fire/Disaster -*P Q. Coordinator +tom L60 e An Invoice was received March 13, 2000, from Wheatland County, in the amount -J--Q memo of $16 557 25 Including GST which reflects Kneehill County's 50% cost share of a half ton truck for the Regional Fire/Disaster Coordinator h A � peoly-� Executive Committee recommends approval to pay this invoice. 33 Red Deer River Basin Advisory Committee (BAC) Meeting r~ v- a An Invitation was received for all primary and alternate committee representatives ace also to the first meeting of the BAC, which will be held on Thursday, March 30 2000 It L in Red Deer commencing at 5.30 P M Note Glen Wagstaff is an alternate D A,F- ry'O member of the BAC Executive Committee recommends Councillor Wagstaff be provided with a copy of this information and that he attend this meeting 34 The Valley Times - Bid for Advertising Kneehill County Notices �P1f`p A letter was received March 8 2000 requesting a chance to place a bid for an advertising contract for Kneehill County notices in the Valley Times which is distributed weekly throughout the Drumheller valley and surrounding communities J ld �p 13,4- (5 200 copies per week) A Executive Committee recommends a letter be sent to the Valley Times advising the County currently has a contract with the Three Hills Capital newspaper until March 2001 35 Mt. Vernon Water Co -op Request re. Member Connections The Mt Vernon Water Co op has requested permission to work this spring in the road right of way at the NE 2 31 23 W4 and NW 12 31 23 W4 to connect water 9 Lehr r services to two members �; S Executive Committee recommends the Mx Vernon Water Co -op be advised these requests have been referred to Mr McCook for approval and will be i-- subject to conforming with any applicable County policies. 36 Mar.14 /00 AB Municipal Affairs Safety Codes Administration Transition Plan Agreement A copy of the Safety Codes Administration Transition Plan Agreement for Voluntary Cancellation of Accreditation in the Building, Electrical, Plumbing Gas and Fire Disciplines between the MSCIC Kneehill County and Alberta Municipal Affairs has been received The transfer of responsibility under this agreement is effective April 6 2000 Mr Rusting advised AB Municipal Affairs will be at Kneehill County early on March 20 2000 to obtain Mrs Deak's signature as representative for the County if that date is convenient? It was noted the County requires accreditation in the fire discipline in order to do fire investigations Executive Committee recommends approval of this agreement subject to its amendment that being, to retain th fire accreditation and only cancel the building, electrical, plumbing and g7accreditations 37 Feb.29 /00 Letter from Diamond Willow Child & Family Services Authority re. Workshop Meeting_ MINUrE/EC20000316 iAKra cPR1- of, KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 An invitation has been received for Mrs Deak or a suitable substitute to attend one of the two hour workshop meetings on `Focus on Advocacy for Children and „» Youth in Child Welfare" or `Focus on Possible New Client Groups for Advocacy Services' which is to be held on Thursday, March 23 2000 in Red Deer Executive Committee recommends to accept and file. 38. Mar.8 /00 Letter from LandLink Geouaphics Inc re Consulting Proposal for Review of the 1999 Pipeline and Wellsite Linear Assessment for the Taxation Year 2000 Barry Giffen President of LandLink Georaphics Inc has submitted a proposal to work with Kneehill County to ensure the pipeline linear assessment for this year is clearly defined and all deviations from last year are fully explained LandLink has developed a process with a series of deliverables that would simulate an audit process and would like to provide that service to the County Note Mr Dunay recommends we not accept this consulting proposal Executive Committee recommends to accept and file. 39 Request from Ed Dunav to Create a Bylaw to Assess the Golf Course Mr Dunay has recommended the County pass a Bylaw to assess the Three Hills Golf Course, as in his opinion they should not be totally tax exempt As the Golf Course is a seasonal operation he suggested the taxes be levied on 25% of the assessed valued It was noted this golf course is a non profit organization and that equity between the golf courses in the County should prevail Executive Committee recommends the status of the Three Hills Golf Course remain, as is, that being tax exempt. 40 Feb.29 /00 Letter from AB Municipal Affairs re MLA Education Property Tax Review Committee Walter Paszkowski, Munster of Municipal Affairs, has forwarded a package which includes details on Kneehill County s 2000 varied equalized assessment, the 2000 /2001 Alberta School Foundation Fund invoice and requisition, and an Education Requisition Calculation Form Executive Committee recommends to accept and file. rA.t or '�, p 2- 41 Calgary Herald News Article This news article reports the Saskatchewan Court of Appeal has ruled that rural municipalities cannot put warning signs on every curve or dump gravel on every road surface to prevent accidents Executive Committee recommends to accept and file. 42 Calgary Herald News Article of March 3/00 The Supreme Court of Canada, after a 10 year legal battle, has ruled that municipalities which conduct property inspections, have a duty to act reasonably 40W toward residents and are not absolved from complete liability because of a home owner's mistakes The negligent conduct of an owner - builder does not absolve a municipality of its duty to take reasonable care in exercising its power of inspection Executive Committee recommends to accept and file MINUTE/EC20000316 r�tnab> L. l� FIN KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 43 Western Producer Mar.2 /00 News Article A report, commissioned by the Municipal Affairs Minister in Saskatchewan and written by a Umversity of Saskatchewan professor, calls for massive reduction of Y i 0; , local governments in the province Saskatchewan has 1 006 municipal units while the neighboring provinces of Alberta and Manitoba have 371 and 201 municipalities respectively Executive Committee recommends to accept and file. 44 Mar 7/00 Cosway Adjacent Land Owners Association Letter re County See a15" en^ P Position on Trans Canada TrailNet On March 7 2000 Ms Engler thanked Mrs Deak for the fax regarding Kneehill County's position on TrailNet and asked whether there was a resolution passed by Council? On Mar 10 /00 Mrs Deak re confirmed the County's position and advised Ms Engler her letter would be referred to the Executive Committee Executive Committee recommends a letter be sent to Ms Engler advising the position sent to her is the official County position on this matte and further, • any changes to the County's Land Use Bylaw will be subject to the public hearing process which affords the opportunity for presentations via a public hearing a 45 Western Producer Mar.2 /00 News Article a�ov er'`P Newly emigrated farmers from Great Britain to Canada, have expressed concern on how the Trans Canada Trail being built on the abandoned railway lines will affect farmers In Great Britain a couple spent $5,000 00 each year to maintain clean and insure the eight kilometers of paths that crossed their farm and the large numbers of walkers and horseback riders affected the way they farmed Executive Committee recommends a copy of this article be sent to Ms Engler, Cos -way Adjacent Landowners Association 46 Chinook Arch Victim's Services Society Annual General Meeting (AGM) An invitation has been received for Reeve Hoff to attend the AGM of this organization on March 29/00 in Olds i� MEMO Executive Committee recommends this organization be advised Reeve Hoff will (3 L be unable to attend due to a prior commitment (AAMD &C Convention) d'D —dil 47 TrailNet Update At the Feb 29/00 Municipal Planning Commission (MPQ a motion was approved that a development permit not be required for the May 9/2000 TrailNet Relay one day event It was the opinion of the MPC that this was fair in light that no development permits were required for such activities as the Terry Fox Run However Ms Reimer has sent a letter to TrailNet requesting they ask permission, by letter, to use any roads or parks that fall under the County's jurisdiction Executive Committee recommends to accept and file. 48 Hotel Reservations - AAMD &C Spring Convention All hotel reservations including the suite for the Reeve have been confirmed for the Delta Edmonton South Hotel Executive Committee recommends to accept and file, MIN=/EC20000316 10 • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 49 Kneehill Community Lottery Board (CLB) The administration of the Kneehill CLB will be undertaken by the County The Kneehill CLB Vice Chair and administrator are registered for a provincial f - workshop on the CLBs, grant applications and processing scheduled for Mar 31 i and April 1/2000 in Nisku AB Executive Committee recommends Jennifer Deak be appointed the administrator of the Kneehill CLB and attend this workshop. 50 Wheatland/Kneehill Fire Disaster Coordinator Mr Randy Tiller has accepted the position of Wheatland Kneehill Regional Fire Disaster Coordinator and will commence duties April 3 /2000 Executive Committee recommends, due to time constraints, Mr Tiller not attend the annual Fire Convention in May 12000, as previously approved by Council. 51 Three Hills Development Permit — Gas Bar, Convenience Store and Fast Food Outlet 204 — 18 Ave N The town of Three Hills has advised of the proposed development permit with notice of appeals to be filed by 4 00 P M March 28/2000 This proposed development will be located south of the Super 8 Motel on the north side of SH 583 Executive Committee recommends this matter be referred to the Planning Department 52 Road Bans on SH 806 Seven businesses in the Acme Linden area have sent a letter requesting SH 806 from Highway 72 to SH 582 remain at 100% axle weight year round as this is the only access road to Acme Linden from the mayor transportation routes (Highways 9, 21, 1 and 2) These businesses feel they are at a competitive disadvantage when faced with 75% road bans Executive Committee recommends a letter be sent to these businesses advising the provincial government sets the guidelines for the road bans and that local government infrastructure funding is dependent upon protecting the infrastructure, as of May 112000, the province will assume full responsibility for the Secondary Highways in the County and to this end will be increasing its manpower for patrolling roads and enforcement of overweight control. 53 Mar 14/2000 Letter from Ed Dunay re Retirement Policy At their last meeting on March 6/00, the Joint Services Committee reviewed a letter from Mr Dunay proposing various retirement options The Joint Services Committee then presented Mr Dunay with a letter offering a retirement proposal This offer was to increase Mr Dunay s salary approximately $1,200 00 to $60,000 00 per annum retroactive to Jan 1/2000 conditional upon Mr Dunay's retirement March 1, 2001 with Mr Dunay to receive all benefits as per policy, upon his retirement Mr Dunay has responded in this Mar 6/00 letter and offer by stating he considers the County's retirement policy to discriminate against him because of his age Mr Dunay is requesting his salary be increased to $60,000 00 per annum and he receive a retirement incentive of 60% of annual salary when he retires June 1, 2001 Mr Dunay has also verbally requested the opportunity to further discuss this with Council Executive Committee recommends the County's Early Retirement Incentive MINUrF/EC20000316 11 j b memo R �- 01 ec.A KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 Policy 7 -17 remain as is and not be waived nor amended as per Mr Dunay's request, and further, should the offer made to Mr Dunay by the Joint Services Committee in their March 612000 letter not be accepted the status quo remain for the balance of Mr Dunay's employment with the County Mrs Vetter entered the meeting — time 10 55 A.M 54 AB Infrastructure Disposal of Surplus Property Further to the County's offer on the Trochu property AB Infrastructure has advised this offer has been approved subject to the County taking on the assignment of lease with the present tenant A copy of the lease agreement has also been received Legal opinion has been requested and received on this issue and recommends the best option is to negotiate a space sharing arrangement with the tenant The Executive Committee reviewed and discussed the options presented in the legal opinion. Also discussed was the long term plans for the Three hills shop and the option, in the future, of constructing a new shop in three Hills and the future option of providing, at a cost mechanic services and/or storage facilities to the secondary highway contractor for the area Executive Committee recommends as follows - Approval for obtaining the legal opinion on this issue. - Council remain committed to acquiring this facility and proceed with the purchase of this property - A letter be sent to the Minister of Infrastructure noting the County's disappointment with the lack of disclosure regarding the lease assignment in the information and offer to purchase. - Mr McCook negotiate with the tenant regarding the space requirements and use of facility during the remaining term of the lease. 55 Mar 15/2000 Letter from Town of Three Hills re Proposed Administration Agreement for Kneehill Ambulance Service The town of Three Hills advises its Council is not in favour of the County's proposed Ambulance Agreement presented at the last Kneelull Ambulance Society (KAS) meeting due to the fact that it does not clearly define the roles of the ambulance board and the County Three Hills is in favour of the County continuing to provide the day -to day administrative services to the KAS The town has provided a proposed "Administration Agreement" for the KAS, which is fashioned for the most part from the "Unit Authority' section of the Kneehill FCSS Agreement Three Hills has also approved a motion that this proposed Kneehill Ambulance Administrative Agreement and the flow chart from the EMS Operations Manual be sent to all member municipalities for consideration Three Hills has also requested this proposed agreement be placed on the agenda for the next KAS meeting Executive Committee recommends the County reconfirm its joint services position and the County's proposed KAS agreement. 56. Office Keys Further to the Mar 2/2000 Executive Committee #34 regarding the 4W recommendation the administration department review the distribution of the office keys, a proposal was presented by Mr McCook Mr McCook noted he had reviewed the distribution of keys at both the County office and shops and was proposing as a security measure, a re keying of all locks at the office and installing dead bolt locks at the Three Hills shop In the office situation, it is proposed only five keys need to be issued Any staff needing to access the office building after hours, required approval from their supervisor and upon such approval, could sign NUNUrE/EC20000316 12 .� -Q mf� j .{ a pit F �J_ �;_) • LJ • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 16, 2000 out a key With regard to the Three Hills shop, Mr McCook advised he would be installing dead bolt locks and having employees sign a sheet which would list the conditions under which the key was being issued The locks at the Acme and Carbon shop had been changed and the Trochu shop had an alarm system To a VrQ date, there had been no problems encountered at the Wlmborne shop ��. 'S tJ Executive Committee recommends to concur with Mr McCook's recommendations. 57 Minutes The Executive Committee reviewed the March 7, 2000 minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Cominittee adjourned — time 11 45 A.M Jenmfe eak, umclpal Administrator MINUTE/EC20000316 13 3p, Rif' l� M RR :-p t)--