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HomeMy WebLinkAbout2000-03-02 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 2, 2000 The Executive Committee of Otto Hoff, Richard M. Vickery and Jane Allan met on Thursday, March 2, 2000, at the Kneehill County office commencing at 8 40 A.M Lonnie D McCook, Public Works Superintendent and Jennifer Deak Administrator, were also present The following items were discussed 1 Recvcling Grant A balance of $4 554 56 remains in the Recycling Grant for 1999 as only Acme accessed the amount provided based on population, on May /99 ($509 44) Letters have been sent to all the urban jurisdictions advising of the grant with the Town of Three Hills being sent an additional letter on December 14/99 Council at the Jan 18/00 meeting recommended the remaining money be held until Feb 28/00 and if no further tp g>_ requests are received the balance should be distributed as per policy Policy states any 0,0y other jurisdiction in the County, actively involved in recycling can apply for these ?00- remaining funds and these funds will be distributed prior to the year end No letters have been received Executive Committee recommends to close off the 1999 recycling grant and further, the recycling grant be offered, under the same terms and conditions for the tear 2000 ' 2 Feb.25 /00 Request from Gail Tainsh re. Midget "B" Provincial Tournament A request has been received from Gail Tainsh, one of the organizers of the Midget `B' Provincial Tournament being hosted by Three Hills Midgets on March 24t'', memo 25t' &26`'', 2000, for a contribution to assist with putting the provincial logo at �d g L.� center ice The approximate cost is $300 00 and a half page thank you would be printed in the programs Executive Committee recommends the County donate $300 00 tmvards this tournament. 3 Policv Needed re. Committee Appointments At the Feb 8/00 Council meeting it was suggested that Councillors other than those representing the local division, be appointed to committees involved in local issues It was agreed this would provide an unbiased perspective and represent the 19 County's overall interests A policy needs to be drafted to this effect Executive Committee recommends to address this issue as the need apses. 4 Collision Report Forms Kneehill County no longer receives accident report forms from the RCMP due to F O I P regulations, so locating accident scenes on the County map is not possible Executive Committee recommends a letter be sent to the RCMP detachments i7 M fro serving the Count' advising these accident reports are used to identify and [V g9 monitor trouble spots and requesting the RCMP contact the County to advise of iL) Ndk trouble areas in the future. Further a copy of this letter be sent to Catherine Pe Taylor FOIP head for AB Municipal Affairs 5 Alberta Conservation Connection Article re. Getting A Handle on Water Qualitv in Kneehill Countv Creeks The Alberta Conservation Connection has interviewed Bruce Sommerville, Agricultural Fieldman, and produced an article on the watershed monitoring 11) program being done in Kneehill County This article can be found in Issue 10 �1 009 Winter 1999 or on the Alberta Agriculture, Food and Rural Development web site 0 Executive Committee recommends to accept and file. \[1M—IT EC'0000113 0 is C KNEEHILL COUNTY EXECUTIVE COMMITTEE RI March 2, 2000 6 Three Hills Fire Department 1999 Annual Repoi The 1999 Annual Report on the Three Hills Fire De Feb.28 /00 Executive Committee recommends to accept and file 7 Feb 17/00 Letter from Luckett Wenman & Associates re GST Refunds An agreement between Luckett Wenman & Associates and Kneehill County has been received offering a GST concept that will result in additional refunds for the municipality The agreement stipulates the details of the concept will be sent for �b perusal after the agreement is signed and should the municipality proceed with the � fri —g L- filing of claims related to this concept Kneehill County will pay 50% of all the recoveries to Luckett Wenman & Associates Mo" Executive Committee recommends to accept and file. 8 Feb.4 /00 Letter from AGRA Torchinsky Ltd re Delivery of BIM Inspection Contract and Services A letter has been received from John O'Brien of AGRA Torchinsky Ltd advising they have recently purchased Assenheimer Engineering Ltd and will now be seeing �5 to the continued delivery of a number of their contracts Including the BIM!"�1� Inspection Contract in our area The letter also provided contact names and numbers if any assistance is required for bridge, roadway or other engineered projects Executive Committee recommends to accept and file. 9 Feb 1 /00 Letter re. FOIP Course A letter has been received from the honorable Walter Paszkowski, Minister of Municipal Affairs, advising Alberta Municipal Affairs and the University of Alberta are developing a course to introduce the basic concepts and issues related to the administration and application of the Freedom of Information and Protection of Privacy Act in municipalities r� Executive Committee recommends to accept and.fle 10 Jan 26/00 Letter re Alberta Municipal Affairs Review Process Copies of the Municipal Gas Systems Core Market Regulation, Alberta Regulation 45/95 Determination of Population Regulation Alberta Regulation 371/94 and the Financial Information Return Regulation, Alberta Regulation 376/94 have been received from Alberta Municipal Affairs, Local Government Services Division for fu V our Information and asking for Input by March 31/00 Unless significant concerns are expressed, the department intends to simply re enact these regulations in their �� present form �C 10 Executive Committee recommends this item be deferred until the next Executive Committee to allmv time for review 11 Jan.26 /00 Letter re AIberta Municipal Affairs Review Process Copies of the Ballot Box Regulation Alberta Regulation 271/91, the Forms Regulation Alberta Regulation 272/91 and the Modified Voting Procedure p Regulation Alberta Regulation 123/87 have been received from Alberta Municipal Affairs, Local Government Services Division, for our Information and requesting f a pot input by March 31/00 Unless significant concerns are expressed the department intends to simply re -enact these regulations in their present form MINT -TT F.C100001 13 I KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 2, 2000 Executive Committee recommends this item be deferred to the next Executive Committee to allmv time for review 12 Feb.3 /00 Letter from Alberta Economic Development re Inventories of Alberta Regional Projects and Alberta Mayor Projects A letter has been received from Gerry Gibbons, Regional Manager of Alberta Economic Development providing Kneehill County with the December editions of the Alberta Regional Projects Inventory and the Alberta Major Projects Inventory containing information that it significant to local and regional economic development ZJ�VD Executive Committee recommends to accept and file. 13 Feb 16/00 Notice from Alberta Municipal Government Board Notice has been received that the City of Calgary and the City of Edmonton have filed with the Municipal Government Board appeals respecting their 2000 equalized assessments and advising that any municipality wishing to intervened in this matter must file a resolution and letter of Intent with the Board no later than �7 n � �I9u0appf P8 March 10, 2000 Executive committee recommends to accept and file 14 Jan 14100 Letter from STEM -Net Training Office re SchoolNet Digital Collections Proiect A letter has been received from Paula Shapleigh Project Coordinator, advising of a SchoolNet Digital Collections Project entitled `WE WILL REMEMBER" The purpose of the project is to preserve the history surrounding war monuments across Canada in digital format A detailed Information sheet about the War t� Monuments Project is enclosed along with a questionnaire to be completed i 1 ��9J regarding our community war monuments Executive Committee recommends to accept and file 15 Jan.14 /00 Letter from Village of Beiseker re. Kneehill Regional Water Service Committee Feasibilitv Study A copy of a letter from the Village of Beiseker to the Rocky View Community Lottery Board, supporting the application for funding from the Kneehill Regional t�� Water Services Committee to conduct a feasibility study tt Mtir Executive Committee recommends to accept and file 16 Feb.23 /00 Letter from Mt. Vernon Water Co -op re Monthly Water Billing A letter has been received from the Mt Vernon Water Co op advising the Town of Three Hills has been given the authority to read the Co op's meters on a 1, monthly basis which will increase the water billing by $0 75 per month Executive Committee recommends to accept and file. 17 Feb 16/00 AAMD &C Letter re Secondary HI hwav Partnership Program Ledger The AAMD &C has forwarded a letter received from Alberta Infrastructure Minister Ed Stelmach, regarding future programming of secondary highways and the latest information available on provincial and municipal contributions toward secondary highway construction under the Secondary Highway Partnership Program (the ledger) MINT IT IT2000011-1 �D rI Qov 6" Wry KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 2, 2000 Executive Committee recommends to accept and file. 18 Feb.17 /00 News Article re. Coswav Public Meeting — Beiseker The Western Producer reported on the Cosway Public Meeting held in Belseker protesting the TransCanada Trail Executive Committee recommends to accept and file and further, copies be r'l��l� provided to any Councillor requesting same �emn g '- (Note Councillors Allan and Vickery requested copies) �c N,�Pk =4 0� 19 Feb.13 /00_Letter from Alberta Infrastructure re Bleriot Ferry Aerial Cable Inspection A detailed report of the February 8 2000 inspection of the aerial anchor line cable has been received The following results were noted the cable condition is good a guide line traveler sheave has severe wear and requires replacement beforei commencing operations this season, the bolster arm apron sheaves are positioned off true and Ledcor was advised to remove the four sheaves so the condition can be evaluated and repairs made before launching It was noted, as of May 1/2000, the province will be responsible for this operation as it is part of the secondary highway system Executive Committee recommends to accept and file. 20 CCAMD &C Bonsplel — Rimbev March 3/00 A draw schedule for the CCAMD &C bonspiel to be held in Rimbey, on Friday March 3, 2000 has been received along with a map of the town and further details regarding the times for lunch and dinner Copies of this schedule have been provided to all Councillors Also noted Mr Ed Dunay will be an alternate should any Councillor be unable to attend VIk-t Executive Committee recommends to accept and file 21 Termination of Emplovment Upon review during her probationary period Lisa Mason was felt to have excellent computer skills but her total skills were not compatible with the overall C requirements for her position It was with regret her position was terminated on Feb.24, 2000 Executive Committee recommends to accept and file. 22 ComDlimentary Tickets for Parkland Savings & Credit Union's 56`h Annual Meeting and Banquet Six complimentary tickets were received from PSCU to attend the 56`h Annual Meeting and Banquet to be held on Saturday March 18 2000 at the Exhibition Hall of the Capri Convention Centre The annual general meeting commences at i mP-MO 3 30 P M., reception and cocktails at 6 00 P M. and banquet at 7 00 P M Executive Committee recommends Councillors Hoff and Vickery, along ivith MRR 10/00 their spouses, attend this event Further, should another Councillor ivish to K'krre _f Oh_ attend, he—Ahe be given the comphmentary tickets of . HP � (�00� S414 i c.�,e r o L4R 23 Effective Communications and Actions Workshop V �tud +'CW6F (� As the Olds session is full, Alberta Municipal Affairs has agreed to host this MINT-Fl., rc20000113 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 2, 2000 CrnP 9, sermnar in Strathmore on June 6, 2000 if Kneehill County can guarantee a 5 kif minimum attendance of 8 people At this time we have only 7 confirmed Executive Committee recommends to check with Council at the Council meeting to see if another Councillor is available to attend this workshop. 24 Feb.25 /00 Letter from Safety Codes Council A letter has been received from Keith Metcalfe Executive Director of the Safety \60 Codes Council, providing a list of active accredited agencies and minimum Qe inspection requirements / .� L Executive Committee recommends this matter be referred to the Joint Services Din` S Committee to further investigate possible partnering opportunities for this CC service 25 Feb.22 /00 Safety Codes Services Proposal A proposal to provide Safety Code service delivery systems has been received �bvlolo from Alberta Permit Pro 4 L- Executive Committee recommends this matter be referred to the Joint Services d Committee to further investigate possible partnering opportunities for this service. 26 Request to Review Kneehill Countv Recreation Grant Council approved the Feb 17/00 Executive Committee s recommendation that the Recreation Grant be reviewed to extend the parameters to include cultural activities Executive Committee recommends this policy be revinved in 2002, when the R VC C`4 onginal policy commitment expires. 27 Feb.28 /00 Letter from Proctor Crushing re Gravel Crushing Tender A letter has been received from Barry Proctor advising he is unable to provide a five year price on gravel but proposing 100 000 to 200,000 cubic yards at a price of $6 00 per yard for the year 2000 The pile can sit in the pit as long as needed as J m2 long as there is an access agreement between the County Proctor Crushing and h the Hutterite Colony Estimated price increases for 2001 are $0 30 to $1 00 per DM -E m0 yard It was noted the County uses approximately 100,000 cubic yards of gravel per vear Executive Committee recommends approval for Proctor to crush, in year 2000, 200, 000 cubic yards of gravel at $6.00 per cubic yard plus GST and stockpile this amount, under the same stockpiling agreement as used in the previous crrishing contract 28 SH 806 Between Acme and Linden Letters Copies of letters from Carol Pate Mark Rauwerda, and Glen Rieger to the Premier and letters from Joanne Briggs, Doug & Peggy Bates and the Village of Linden to Reeve Hoff listing concerns with this portion of SH 806 requesting it be rebuilt to 10 meters wide and the curves straightened in the year 2000 have been received Executive Committee has received other copies of letters on this issue and noted the County had previously responded and further noted the province �, �'�� _caP would be taking over construction and maintenance of the secondary highways effective April 1 2000 \[i�'L7F„ EC_0000113 0 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT March 2, 2000 Executive Committee recommends to accept and file. 29 Canadian Rural Partnership (CRP) Pilot Proiects Initiative Guidelines have been received explaining the objectives, application procedure and operation of the Pilot Projects Initiative and the specific criteria that will be employed in awarding funding under this project The CRP Pilot Projects Initiatives will support rural Canadians as they pursue creative community -based solutions to help improve the quality of life for Canadians living in rural and �� 1, -t-- 7 remote areas Executive Committee recommends to accept and file 30 Application for Emplovment for Watershed Coordinator On Feb.28 /00 an application for the position of Watershed Coordinator has been received from Duncan McGregor iir-� Executive Committee recommends this matter be referred to the Council SC f\ meeting agenda (ASR Budget) for further discussion 31 Feb.24 /00 Letter from Alberta Municipal Affairs re Official Census Alberta Municipal Affairs has advised if the County wishes to conduct an official census it must be done from Apr 1 /00 to June 30/00 and the enclosed population a affidavit must be completed and returned by September 1, 2000 Executive Committee recommends using the 1999 official population figures for the year 2000 32 Information re. Media Training, Risk Communications Information has been received via a mail on Feb 19/00, from Grahame Blundell of Risk Communications and Services Center offering to train people how to work with the media during an emergency f i r: Executive Committee recommends to accept and file. 33 Feb.22 /00 Letter from Alberta Infrastructure re. Rural Transportation Grant Funding A letter has been received from Brian Reid of Alberta Infrastructure advising the regular Rural Transportation Grant allocation of $374,376 00 for 2000/2001 will be paid to Kneehill County by May of 2000 In March of 2000 the Rural Transportation Grant intends to pay $282,408 00, the final two installments of the 3 year funding injection and requests a list of projects for the year 2000 as well as a statement of expenditures for projects completed in 1999 be forwarded prior to March 3 2000 It was noted Mrs Terry Nash accountant has forwarded this information to AB Infrastructure Executive Committee recommends to accept and file 34 Request for Office Kev Mamie Green, KCRP worker from Trochu has requested a key to the Kneehill County Office A discussion followed on the number of people having keys for the office Mrs Deak discussed a recent incident where the office front doors were found open when staff arrived at work m� Execuhve Committee recommends the administrator and assistant administrator review this matter and bring a recommendation hack to the C/ C MINI -n-, i-c^axx,i 13 c rt 35 36 KNEEHILL COUNTY EXECUTIVE COMMITTEE R March 2, 2000 Executive Committee. Feb 23/00 Letter from Villaze of Carbon re: C; The village of Carbon has responded to the County s letter regarding the condition and location of this transfer site building and note that while Council appreciates the County's concerns, there is currently no room to relocate this building within the parameters of the fenced area, this building was located at the site for the sole use of the County's attendant, should Kneehill consider this building inadequate, Carbon can have it removed and Kneehill can replace it at no cost to Carbon Executive Committee recommends this matter be referred to Tammie Nygaard at the Drumheller Solid Waste- Town of Three Hills re. Proposed Subdivision Pt rA' P� SW 6- 32 -23-W4 (East of 9 Ave N. between 7`h and 81h Streets N ) The town of Three Hills has provided information on the above noted proposed subdivision and requested concerns and comments be sent to them by March 23/00 Mr Vickery advised the Executive Committee the Municipal Planning Commission had addressed this matter and noted no concerns with the proposed g development Executive Committee recommends to concur with the Municipal Planning Commission's recommendations 37 The Great Millennium Wall of Canada (GMWC) A company, based in Montreal is promoting a three year project that offers Canadians the opportunity to express their community by painting 5'x7' "soft mural' paintings on canvas which will be collected and then loaned out for display across Canada Executive Committee recommends to accept and file. 38 TrailNet/CALA Copies of correspondence from Peter Kroeger to TrailNet and Scott Richardson have been received The letters detail Mr Kroeger's concerns as the proposed tail ii� w CC P1G "Q i Executive committee recommends to refer these letters to the planning �� e department 39 Minutes The Executive Committee reviewed the February 22 2000 minutes for publication in the newspaper ; D mp Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee adjourned — time 10 40 A.M Je fer D ak, Municipal Administrator MINI TP NC_00001 13 7