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HomeMy WebLinkAbout2000-03-07 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING March 7, 2000 1 Approval of Agenda 2 Approval of Minutes 3 Adrmmstrator's Report (including Pending Report) 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS 9.00 A.M Council and Staff Photograph — see agenda #8 1000 A.M Bruce Sommerville Ag Fieldman — see agenda #18 I 1 30 A.M Mr and Mrs Sulo Luoma — see agenda item #12 • PRIORITY ITEM 7 Fire and Capital Committee Report GENER,kL. 8 Council and Staff Photograph 9 2000 Divisional Meetings 10 Joint Services Committee Report Regional Fire/Disaster Coordinator Update I 1 Central Alberta Rural Electnfication Association Ltd AGM Invitation 12 Presentation — Sulo Luoma 13 2000 Divisional Meeting 0 TRANSPORTATION. 14 Transportation and Utilities Report 15 Letter from Village of Carbon re Hold Harmless Agreement 16 Contract Grader Renewal 17 Torrington Wastewater Lagoon Drainage AGRICULTURAL SERVICE BOARD. 18 Jan 21/2000 Minutes, including 2000 Budget (and Executive Committee #30) 19 Watershed Project 20 Agriculture Week newspaper article COMMITTEE REPORTS 2 I Municipal Safety Codes Inspection Agency — Feb 25 /2000 AGM 22 Three Hills R District Seed Cleaning Plant — Feb 9/2000 minutes 2' ) Kneehill Housing Authority — Mar 2/2000 meeting report 24 Wild Rose Economic Development Corporation — Feb 3/2000 minutes and Mar 2/2000 meeting report 1 KNEEHILL COUNTY AGENDA - COUNCIL MEETING March 7, 2000 0 25 Kneehill Ambulance Service — Feb 16/2000 minutes 26 Kneehill Regional Water Committee Notice of Meeting 27 Three Hills Gas Co -op Ltd — Financial Statement and Notice of Annual Meeting 28 Kneehill Regional FCSS - March 1/2000 minutes 29 KCRP West Zone meeting report 30 KALS meeting report LATE ITEMS. • �J • 2 KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street Three Hills, Alberta, on Tuesday March 7 2000 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Jane Allan Marjorie Vetter James Hanger Richard Vickery M Glen Wagstaff Division Two Division One Division Three PRESENT Division Four Division Five Division Six Division Seven Jennifer Deak Municipal Administrator, and Lonnie McCook, Assistant Administrator were present along with Barb Long who recorded the minutes CALL TO ORDER Council and staff photographs were taken by Mr Ron Nickel at 8 30 A.M Reeve Otto Hoff called the meeting to order at 9 00 A.M AGENDA Requests were made to add the following to the Agenda Under agenda item 17(a) add Road Closure Under agenda item 17(b), add Alberta Infrastructure Under agenda item 20(a) add ASB Feb 28/00 minutes Under agenda item 32, add Red Deer River Integrated Management Plan Mrs Deak requested Agenda item 13 2000 Divisional Meetings be deleted as it is covered under agenda item 9 APPROVAL OF Mr Wagstaff moved approval of the agenda, with the above changes MINUTES CARRIED Mrs. Vetter moved approval of the February 22, 2000 minutes CARRIED APPROVAL OF ADM REPORT The Administrator's report was reviewed Mrs. Lowen moved approval of the Administrator's report, as presented CROSSROADS GAS . CARRIED AGM Mr Vickery reported he had received an invitation from Crossroads Gas to attend their annual general meeting to be held in Wimborne on March 9, 2000 Mr Hanger moved Mr Vickery and spouse attend the Crossroads Gas annual general meeting to he held in it imborne on March 9, 2000. CARRIED PENDING REPORT The upcoming dates and pending report were presented Under Pending item #6, E91 l Full Dispatch — it was noted the agreed upon cost of $100 per capita should be added to the information on the pending report Under Pending item #15 County hats —it was recommended administration staff look into See peal 1 S prices and report back to Council with a recommendation. GG�r Under Pending item #16 Subdivision and Development Appeal Board —it was suggested fee each Councillor try to find a couple of people who would be interested in having their names stand for member at large for this board Mrs Lowen moved approval of the Pending Report, including all recommendations. CARRIED JD MIN 1 KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 VO In order to ensure the obtaining of accurate and consistent information, Mr Hanger D ii` Lit(, suggested in future Mr McCook, Public Works Superintendent handle quotes or tenders, D �01/010 /A�6 fo r qh he Pu b) e u>o4l. detirt✓nenl 7j The March 2 2000 Executive Committee report was presented by Mrs Deak Under Item 2, Midget `B" Provmci�l Tour�r ardent Donation, Coun il a reed he $300 00 EXECUTIVE Riv�iaN donation should be made t'�-re r 100 +rev ooigie Ic A r y COMMITTEE cmBND� M ARai, aA Under Item 18, Western Producer news article on Cosway Public Meeting, Mrs Allan, Mr REPORT Vickery Mrs Lowen and Mr Hanger requested copies _9cf E c,41 1 Under Item 22, Parkland Savings & Credit Union Complimentary Tickets for their Annual Meeting and Banquet on Mar 18/00 it was decided Mr Wagstaff or Mr Hanger attend along with Mr Hoff and Mr Vickery and spouses Under Item 23 Effective Communications and Actions Workshop it was decided to cancel �a3 this workshop as Kneehill County is unable to guarantee the minimum attendance of eight people needed for Alberta Municipal Affairs to conduct this June 6 2000 workshop in Strathmore Mr Hanger moved approval of the Executive Committee report, as presented CARRIED AB • The Fire & Capital Committee report of February 29 2000 was presented Mrs Deak INFRASTRUCTURE advised all of Council visited the Alberta Infrastructure site, and decided the facilities and — TROCHU YARD - property would be adequate and meet the needs for the County's Joint Services direction OFFER TO PURCHASE PLAN Mr Hanger moved to ratify the decision made by Council on February 29, 2000 to 5087JK, BLK3 SW purchase from Alberta Infrastructure yard and buildings located at Plan 5087.IK, Block 17- 33 -23 -W4 3, Pt of SW 17- 33- 23 -W4, containing S 15 acres more or less, for the sum of -b rn�mv $236,500 00 plus any applicable GST p� CARRIED UNANIMOUSLY Mr Hoff left the meeting at 9 40 A.M and Mr Vickery assumed the chair Council decided the Fire & Capital Committee would decide on how to approach the announcement of this purchase, if the offer is accepted Mr McCook discussed the discrepancies in the varied fire agreements and recommended the Fire & Capital Committee standardize the contracts to make them fair and equal The • Fire & Capital Committee will standardize a contract for all the towns and villages within Qty the municipality Mr McCook advised the need for revision and standardization of the FIRE & CAPITAL reporting will be referred to the Regional Fire Disaster Coordinator Mr McCook advised COMMITTEE he will be arranging a meeting with the Fire Chiefs and the Fire & Capital Committee to REPORT discuss E91 l dispatch, the radio system, incident command and to introduce the Fire and 7-"b M Disaster Coordinator He also reported the Fire Chiefs need to be advised that in the FIRE future the Fire and Disaster Coordinator will be arranging for all meetings, not the Fire AGREEMENTS Chiefs Mrs Deak requested the Richards Engineering invoice of $7539 22 be referred to the Fire MEETING WITH & Capital Committee for their consideration and recommendation j Z) AV--MOP U--)S' CHIEFS Mrs Allan moved approval of the Fire & Capital Committee report. RICHARDS CARRIED INVOICE The meeting recessed from 9 55 A.M to 10 06 A.M 40 Mr Sommerville, Agricultural Fieldman was present when the meeting reconvened Mr Sommerville reported the Three Hills Capital, March 15`h edition will be dedicated to Agriculture and he has been requested to do an article on the Agricultural Service Board and its projects Mr Sommerville also inquired whether the County was interested in placing an article in this edition JDARN 0 • KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 Mr Wagstaff moved Mr Sommerville complete an article on the Agricultural Service Board and its projects, for the March 15, 2000 edition of the Three Hills Capital. CARRIED Mr Sommerville conducted a detailed review of the ASB 2000 draft budget and the projects the ASB has undertaken He explained he had included $15,000 00 for wages to hire someone to help with the spraying as there is such a narrow window of time to complete the blanket roadside spraying of one third of the County He had hoped to combine this position with that of coordinator of the volunteer watershed group as AESA had designated a grant of $15,000 00 for wages for this project Discussion ensued regarding the direction of the County in regards to the Agricultural Service Board as there was concern that with so many other involvements, the time spent on spraying and weed notices would be affected Mr Sommerville reported he takes his direction from the Agricultural Service Board which in turn obtains approval from Council on any projects It was mentioned spraying on the secondary highways will become the responsibility of the province effective May 1 2000 which will free up some time and reduce expenses Mr Sommerville advised he would prefer to handle the spraying himself, with the help of one summer employee that he could train as there is less follow up required and he knows a better job will be done than by contract spraying Mrs Deak left the meeting at 10 16 A M to check the minute book for motions on the direction of the ASB and returned at 10 35 A M Concerns were expressed regarding the amount of time being spent on the water quality study and where it was headed Mr Sommerville gave an update on the watershed group which had been formed with the ASB acting as the governing body He advised that with the testing being completed and problem areas identified, the volunteer watershed group will attempt to correct and better situations through education and awareness In response to a concern that this group will have no teeth to handle enforcement, Mr Sommerville advised Alberta Environmental Protection will step in if a point source of contamination is found and not corrected ASB ARTICLE FOR NEWSPAPER ASB BIDGET DIRECTION OF ASB Mrs Allan moved Mr Sommerville hire a seasonal employee, from April to September, /� metro 2000, to assist with weed spraying, for the budgeted amount of $15, 000. 00, and further Mr Sommerville identify the parameters of the watershed advisory group and bring this information back to Council for further review. CARRIED ASB SUMMER Mr Wagstir.f moved approval of the 2000 ASB budget, for a total expenditure of �p1� SSTAFFING $303,350.00 & H2O SHED CARRIED GROUP Mr Sommerville requested Mrs Vetter ASB Chairperson, also attend the March 15, 2000 Watershed Producer meeting APPROVAL OF 2000 ASB BIDGET Mrs I owen moved approval of the .lanuary 21, 2000 ASB minutes, with amendments '�'-b PP C.) fv to reflect recommendations not motions. P, -5 CARRIED Mr Sommerville left the meeting at 11 43 A.M Mr McCook left the meeting at 11 44 A.M to bring in Mr & Mrs Luoma and Mr Tim Shearlaw Mr Vickery welcomed the guests and offered congratulations to Mr Sulo Luoma for his 42 years of service on the Three Hills & District Seed Cleaning Plant On behalf of Council, Mr Vickery extended an invitation for lunch and presented Mr Luoma with a plaque in recognition of his achievement Council and guests left Council Chambers to have pictures taken by Mr Shearlaw for the Three Hills Capital The meeting recessed for lunch form 11 45 A.M until 1 20 P M JDINIIN APPROVAL OF ASB JAN.21 MINUTES APPT S LUOMA KNEEHILL COUNTY COUNCIL MINUTES 'March 7, 2000 Mr Hoff was present when the meeting reconvened Mrs Deak reviewed the highlights and the recommendations of the February 28, 2000 ASB meeting A request had been made for Council to select a candidate from a list of possibilities recommended by the ASB for the Stampede Farm Family Award The criteria for this award were reviewed and a selection was made from the list of deserving S candidates MU, J Mr Hoff moved Jim & Doris Christie be nominated by Kneehill County for the 2000 Stampede Farm Family Award FARM FAMILY CARRIED AWARD It was decided to refer all the recommended ASB policy changes to the Finance and Policy Ji�►pL- 5a Review Committee for review (10 1=� pace (�pr i'r�ir,�cf MAP, le6 Mrs Deak provided a historical review of Kneehill County s position on the direction of ASB POLICY the Agricultural Service Board, advising while discussions have been noted in the previous CHANGES minutes there are no recorded motions �fp D Mr Hanger moved weed control be the number one priority of the Agricultural Service Coi NTY 1v Rls- Board followed by water as the second priority DIRECTION RE ASB CARRIED Mrs Allan requested more information on the benefits of watershed groups in other counties be obtained The January 31, 2000 bank and net comparison reports were reviewed WATERSHED Mrs. Allan moved approval of the Financial Reports, as presented GROUPS CARRIED Mr Wagstaff moved approval of the accounts presented for payment today subject to FINANCIAL review by the Finance Committee of Councillors' Allan, Lowen, Hoff and Vickery REPORTS CARRIED The 2000 Divisional Meeting minutes as recorded by Mrs Vetter, were read by Mrs Deak ACCTS PAYABLE Council felt that overall there were no contentious issues raised and the general consensus was Kneehill County is on the right track Mr Wagstaff suggested the request made at the Division 6 &7 meeting, for the installation of stop signs on the AgriCore road be referred to the Road Committee for review h�P As a follow up Mrs Deak reported the Berdahls had come to the office to report the proposed Hesketh Hill road project is not a priority of the ratepayers in Division 1 and j b reer o Q UPS recommended the road going south out of Hesketh be considered Mrs Lowen reported at 2000 DIVISIONAL this time Division 1 is off the road rotation MEETINGS MINUTES Mrs. Allan moved approval of the 2000 Divisional Meeting report. CARRIED Mrs Deak presented an update on the Regional Fire & Disaster Coordinator, advising an offer had been made on March 6 2000 to one of the candidates and he was to respond today It was clarified that the Regional Fire & Disaster Coordinator will report to the Joint Services Committee Also mentioned at the March 6 2000 Joint Service meeting were the areas of Planning, Assessment and 911 which will be discussed further and REG brought back to Council at a later date FIRE/DISASTER COORDINATOR Mrs Vetter moved approval of the Joint Services Committee report CARRIED JOINT SERVICES Mrs Deak reported two complimentary tickets had been received for the Central Alberta REPORT AXIV1N KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 REA Ltd.(Rural Electrification Association Ltd) annual general meeting to be held on � Wednesday March 29 2000 at the Innisfail Legion Hall Jim h Mr Wagstaff moved Mr Hanger and/or Mr Vickery, as representatives of the Joint CENTRAL AB REA Services Committee, attend the Central Alberta REA Ltd annual general meeting on LTD.AGM TICKETS Wednesday, March 29, 2000 CARRIED The Transportation and Utility report was presented Council directed Mr McCook to tear down the existing camp kitchen at the Swalwell J mr::�Mo PO Dam as vandalism is a problem and there are no community groups interested in maintaining this facility Further to the plow truck accident on Monday March 6 2000 Mr McCook reported no T & U REPORT one was inured and no damage was done to the plow truck It would be settled by the insurance companies O� L-, Mr McCook advised he had received a complaint from Mr John Sealy, of blowing snow J'-P 'evnevwk from a County plow truck tipping and damaging his mail box q ,eF`a`�`' Mr Hanger moved a letter he sent to Mr John Sealy advising of Kneehill policy COMPLAINT RE regarding mailboxes located on County road allowances. DAMAGE MAILBOX • CARRIED Mr McCook requested dates be sent for Employee Day Fire & Capital Committee meeting and the Safety Committee meeting D Mrs. I owen moved the date for Employee Day, for all Public Works employees, be set dp m t , for Friday, March 24, 2000. EMPLOYEE DAY CARRIED Mr Wagstaff moved the Safety Committee meeting date be set for Tuesday, March l4, / m� O 2000 commencing at 8 30 AM and the Fire & Capital meeting date be set for Monday d >1�S March 13, 2000 commencing at 9 00A.M CARRIED SAFETY COMM MEETING Mr Hanger moved approval of the Transportation & Utility report, with the exception �S-b mKmbP ' of item 4, bridge assessments, which will be brought back to the next Council meeting T& U REPORT CARRIED APPROVAL • Council reviewed the preliminary road design from Torchinsky Engineering for the rebuild of Secondary highway 806 SH 806 REBUILD ACME TO NORTH Mrs Allan moved Torchinsky Engineering be the agent for Kneehill County for the OF LINDEN land buying and land agreements on the rebuild road project, from Acme to north of jZ n�rn0 i L- L inden, on Secondary Highway 806. Obv+30 k�,� CARRIED The meeting recessed from 2 50 P M until 3 00 P M Mrs Vetter reentered the meeting at 3 01 P M and Mr Wagstaff reentered at 3 02 P M APPROVAL OF PRELIM DESIGN Mrs. Allan moved acceptance of Torchinsky Engineering's preliminary design for the FOR SH 806 ACME rebuild road prolect.from Acme to north of Linden on Secondary Highway 806 TO NORTH OF CARRIED LINDEN,) --i b OMA' ii ;Y, Mrs Deak reported she had dust received more tickets to the Parkland Savings and Credit PSCU TICKETS Union annual general meeting to be held on March 18,2000 Mrs Lowen expressed AGM�E� interest in attending and took two tickets JD/MIN KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 Mrs Deak advised a letter had been received from the Village of Carbon, requesting a Hold Harmless Agreement be put in place for any snow removal and grader maintenance VILLAGE OF within the Village boundaries mo$�' CARBON HOLD HARMLESS ' Mr rickety moved a letter be sent to the Village of Carbon advising that effective May AGREEMENT SH 1, 2000 Alberta Infrastructure will be assuming the responsibility of maintaining 836 Secondary Highway 836. rrah° CARRIED Mrs Deak informed Council that the Division 1 3 and 5 grader contracts are expiring, effective April 30 2000 J Dme�o. Mr Hanger moved to tender the County 's grading requirements for Divisions 1, 3 and DIV1,3,5 GRADER S with the tender opening to be scheduled for Tuesday, April 11, 2000 at 10 00 A.M CONTRACT CARRIED TENDER Mrs Deak reviewed the letter received from the Hon Gary Mar Minister of Environment, advising that Kneehill County will need to negotiate easements with the landowners of any land the Torrington Sewage Lagoon drains across and recommending Mr Frank Lotz, TORRINGTON Alberta Environment, be contacted for assistance Mr Hanger advised the County needs SEWAGE LAGOON to have a policy in place for the drainage of lagoons in the event the County is requested to DRAINAGE assume control of any other urban areas Mr Hoff moved a letter be drafted to Mr Frank Lotz, of Alberta Environment, 0 requesting assistance in resolving this issue as it is a situation Kneehill County had no 'rp§ control over and could be an ongoing problem for other municipalities and further a �o^� copy of this letter be sent to the AAMD &C. CARRIED Mrs Deak reported a request had been received from the Municipal Planning Commission for closure of a 1911 road diversion located in the NW 9 30 25 W4 which is no longer required Mr Vickery suggested in future any subdivision request should be viewed by the planning department with the house location staked, prior to bringing it to the Municipal Planning Commission for approval Mr Wagstaff moved authorization to proceed with the closure of Road Plan 70 7A consisting of 154 acres more or less at NW 9- 30 -25 -W4 to allow consolidation with an existing adjacent subdivision, as a developed road is located east of this road allowance and further this land be offered for sale to the owner, as per County policy epe ),,�0 Mr Vickery suggested a notice be placed in the local newspaper, stating what highways are being affected by the May 1, 2000 takeover by Alberta Infrastructure Mrs Allan moved a notice be drafted stating what highways will be affected by the May 1, 2000 takeover by Alberta Infrastructure and this notice be presented at the March 17, 2000 Executive Committee for approval prior to placing in the Three Hills Capital CARRIED Mrs Deak reported on the Municipal Safety Code Inspection Commission annual general meeting held on February 25, 2000 A review conducted by Alberta Municipal Affairs reported a lack of formal management and suggested improvement in the areas of administrative procedures and reporting Mr Bill Simpson owner of the inspection agency who handled the inspections for the Commission, gave an overview of the Municipal Safety Code Inspection Agency It was proposed the member municipalities of the Commission should pay on a percentage basis, the amount of GST owing Legal advice obtained by one of the municipalities advised Mr Simpson should have been aware he owed GST and be responsible for payment of same JD AUN ROAD DIVERSION CLOSURE NW 9- 30-25 W4 Jt� M Ewc> ►bu;,o,� gvn��liJ� AB NA ,aov INFRASTRUCTURE TAKEOVER RE; NOTICE FOR PAPER RAR n lac FA,(Er) rA ARt A MSCIA KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 ate, v mkmo Mr. Hanger moved Kneehill County not accept any responsibility for the amount of � MSCIA GST OWING GST owed by the Municipal Safety Code Inspection Agency K.C.MOTION CARRIED ® The following Committee reports were presented COMMITTEE Three Hills & District Seed Cleaning Plant minutes of Feb 9/2000 REPORTS Kneehill Housing Corporation Finance Committee minutes of Mar 2/2000 focus on review of the year end audit and reports A request was made by Mr Hanger to have more information on the amount Kneehill County had budgeted for the KHC KHC FINANCE and whether the contribution was based on equalized assessment The financial COMM REPORT statement shows a surplus of $137 133 00 for the Golden Hills Lodge with Kneehill County s requisition of $50,000 00 being used only for the Golden Hills Lodge , M06L- J b yl Mrs Alan moved the Kneehill Housing Corporation Finance Committee report be tabled until more information is obtained CARRIED KAS DRAFT BUDGE Wild Rose Economic Development meeting minutes of Feb 3/2000 & Mar 2/2000 REFERRED TO Mrs Vetter will be attending the Youth Connections Kick Off on Friday FINANCE COMM ® Mar 17/2000 Kneehill Ambulance Society minutes of Feb 16/2000 Mrs Deak reported the draft budget presented at this meeting needed to be referred to the Finance Committee of Kneehill County C. ro e; L- KNEEHILL REG Mr Hanger moved the draft Kneehill Ambulance budget be referred to the Finance H20— ' Committee for their review AMENDMENT CARRIED REQUEST OF MINUTES RE, Three Hills Gas Co Op Ltd Financial statements and notice of annual general PIPELING meeting to be held on March 13 2000 at 7 30 P M at the Provincial Building LOCATION Kneehill Regional Water Committee minutes of Feb 15/2000 meeting and notice of a tour of the Drumheller Water Treatment Plant on Saturday, Mar 11/2000 The minutes reported an option of using the abandoned rail lines for the water pipeline Mr Hoff moved a letter be sent to the Kneehill Regional Water Committee advising the Kneehill County representatives on this Committee request the minutes be amended to include that Kneehill County is not in favor of the location of the water pipeline on the abandoned rail lines. CARRIED Kneehill Regional FCSS Board minutes of the Mar 1/2000 meeting KCRP West Zone meeting report of the Feb.2 /2000 meeting by J Allan Highlights of the meeting The new KCRP worker in Acme was introduced good volunteer effort being shown in the paving of the outdoor rink, Acme Food Bank gave out 19 parcels of food DARE program discussed KALS Annual meeting report of the Feb 17/2000 meeting Highlights of the meeting Bonnie Lemay is the new president Marie Muddle resigning in June and the reporting will be improved this next year Red Deer River Integrated Management Plan meeting — Mr Wagstaff reported this meeting was to make final edits to the draft Due to the poor attendance the representatives were asked to further review and address the concerns with the possibility of changing the draft Mr Wagstaff requested Mr Sommerville and the Planning Department review this draft for their input prior to finalization as the province will want municipalities to address the issues in their land use bylaws even though this report is only for public lands The Special Places report, which would compliment this plan has not yet been accepted by the Minister Mrs Vetter moved the final draft of the Red Deer River Integrated Management Plan, JD /AHN + ` RDRIMP FINAL EDITIONS APPROVAL OF COMM REPORTS • 0 C • KNEEHILL COUNTY COUNCIL MINUTES March 7, 2000 Mrs Vetter moved the final draft of the Red Deer River Integrated Management Plan, i MOVO ` be reviewed by the planning department to provide input prior to endorsement by '� fo PaS* Kneehill County Mr Wagstaff also requested Mr Sommerville Agricultural Fieldman provide input in the Red Deer River Integrated Management Plan Mr Hoff moved approval of the Committee reports Mr rickety moved the meeting be adjourned Time 4 21 P M Reeve JD/M IN s M icipal dmimstrator J CARRIED CARRIED ADJOURNMENT �-D mtmo ;5 8 ADMINSTRATOR'S REPORT February 23 — March 7, 2000 REPORT Balance Forward $000 • Three Hills Midget `B" Provincial Organizers were given 150 County Pins BALANCE $000 CORRESPONDENCE. 1 Feb l /00 Fine Disbursement Village of Torrington 2 Feb 15/00 Alberta Gazette Part I & II 3 Jan/Feb /00 Canadian Speeches 4 Feb.2 /00 AAMD &C Executive Meeting highlights 5 Mar /00 Canada s Youth Employment Strategy booklet 6 Feb /00 Little League Alberta 2000 brochure M i nute /adminreport2000doc 7 Feb. 22/00 Responding to Rural Canadians — Gov't of Canada Federal Framework for Action newsletter 8 Jan/Feb /00 Electrical Line magazine 9 Feb 16 & 23/00 Contact newsletter 10 Fall/Winter 1999 The Rural Times newsletter 11 Feb. /00 Alberta Planning Exchange newsletter 12 Feb. /00 Techline newsletter 13 Feb 16 18 28 & Mar 3/00 Armet Report 14 Employment Opportunity — Public Works Superintendent — M.D of Fairview 15 Employment Opportunity — Financial Officer — Lakeland County 16 Employment Opportunity — Municipal Treasurer — Woodlands County 17 Employment Opportunity — Director of Finance & Administration — County of Minburn 18 Employment Opportunity — Chief Administrative Officer — M.D of Northern Lights 19 Employment Opportunity — Town Manager — Town of Smoky Lake 20 Employment Opportunity — Development/Licensing Officer — Town of Coaldale 21 Employment Opportunity — Administrative Clerk/Secretary — Kneehill County 22 Seminar advertising — Management Issues in Agricultural GIS 23 Seminar advertising — Local Government Seminars UofA 24 Seminar advertising — Communication Skills for Women • 25 Seminar advertising — Fundamentals of Personnel Law 26 Seminar advertising — Adobe Photoshop Workshop 27 Seminar advertising — Don't Sweat the Small Stuff 28 Seminar advertising — Evelyn Wood Reading Dynamics 29 Seminar advertising — Employee Mobility in Alberta 30 Seminar advertising — EPIC Grounding and Bonding of Electrical Systems & Bidding Evaluation Negotiation and Contract Award Procedures Stormwater Management, Modern Power System Protective Relaying and Understanding Environmental Regulations 31 Seminar advertising — Competitive Tendering 32 Seminar advertising — How to Supervise People 33 Seminar advertising — Digital City re GIS Solutions 34 Training Program advertising — Gauthier Info Training Calendar 2000 2001 35 Training Program advertising NAIT Continuing Education Catalogue 36 Conference advertising — URISA Alberta Conference 2000 37 Conference advertising — Local Government Administration Association Conference 38 Advertising — FOCUS Intec Advanced Technologies — GPS /GIS analysis & system implementation 39 Advertising — American Express Corporate Card 40 Advertising — Emergency Response Management Consulting Booklet 41 Advertising — Case Credit Vantage Account 42 Advertising — Bridge Brand Catalogues 43 Advertising — Sears Sales Catalogue M i nute /adminreport2000doc 0 1�1 • ADMINSTRATOR'S REPORT February 23 — March 7, 2000 44 Advertising — Canadian Tire Catalogue 45 Advertising — Home Depot Catalogue 46 Advertising — Canadian Postal Code directory 47 Feb.23 & Mar 1 /00 The Capital Newspaper 48 Feb 16 & Feb.23 /00 The Drumheller Mail Newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Brown Steven NE 32 32 23 W4 New Garage (26 x 40') $22,50000 2 Klassen Ray Pt SW 19 -30 24 W4 Machine Shed (60' x 120') $38,00000 3 Minto, Robin/Scott Carolyn Lot 27 31 Blk 5 Plan 505OAK 1987 Mobile Home (16 x 72) Swalwell $25 000 00 4 Van Buskirk, Allan & Barbara Lot 1 2 Blk 6 Plan 5594FI Workshop (12' x 30') Torrington $2 000 00 5 Bigelow, Lyoness Lot 22 -26 Blk 505OAK Setback Relaxation Swalwell Minute /adnn import2000doc 2 UPCOMING DATES Mar 7 2000 Council Meeting Kneehill County Council Chambers 8 30 A.M. Mar 8 2000 Council/Planning Meeting Kneehill County Council Chambers 8 30 A.M Three Hills & District Seed Cleaning Plant Meeting Kneehill County Council Chambers 7 30 P M Mar 16, 2000 Executive Committee Kneehill County Office 8 30 A.M Mar 20, 2000 Municipal Planning Commission Kneehill County Office 9 00 A.M Mar 21 2000 Council Meeting Kneehill County Council Chambers 8 30 A.M Public Hearing 1 30 P M . Mar 27 29 2000 AAMD &C Spring Convention Edmonton, AB Apr 3 2000 Agricultural Service Board Meeting Kneehill County Council Chambers 9 00 A.M Apr 4 2000 Municipal Planning Commission Meeting Kneehill County Council Chambers 9 00 A.M Apr 5 2000 Kneehill Ambulance Policy Review Meeting Apr 25 2000 Kneehill County Council Chambers 7 00 P M Apr 6 2000 Executive Meeting Kneehill County Office 8 30 A.M Apr 1 l 2000 Council Meeting Kneehill County Council Chambers 8 30 A. M . Apr 12 2000 Council/Planning Meeting Kneehill County Council Chambers 8 30 A.M Apt-13,2000 Wild Rose Economic Development Meeting Strathmore 7 00 P M FCSS Meeting Kneehill County Council Chambers 7 00 P M Apr 18, 2000 Municipal Planning Commission Kneehill County Council Chambers 9.00 A.M Apr 20 2000 Executive Meeting Kneehill County Office 8 30 A.M Apt-21 2000 Good Friday — Office Closed Apr 25 2000 Council Meeting Kneehill County Council Chambers 8 30 A.M PENDING FILES AS AT March 7, 2000 1 CP Rail Line Abandonment/Trail Net — Sep7 /99 MPC looking into legalities of proposed amendment of bylaw submitted by Cosway Legal advice obtained. Oct. 26/99 CP has advised the County's rental agreements have been transferred toTransCanada Trail Foundation effective December 31, 1999TransCanada Trail Foundation Participaction Relay 2000 reports Torrington on Board, but hasn t heard from Wimborne Dec 9/99 Legal advice requested from Brownlee Fryett re ownership of road allowances whether millennium run requires development permit, road reconstruction effecting crossings and an official stand re abandoned rails as have only heard from Cosway group which represents approximately 150 of our 5000 residents Jan 7/00 Legal advice received — ownership of roads is the province with the County managing all roads within its Jurisdiction however some railway right of ways may belong to the CP rather than province This would only be important if the Foundation(with inheritance of the rail lines) were to restrict the public's use of a crossing for which it has title Under the MGA any change in the use of land constitutes a development permit Feb29 /00 MPC recommended a development permit was not necessary for the May 9/00 TrailNet Water Relay Policy regarding development permits for trail development will be discussed at Mar 8/00 Planning meeting 2 Highway Signs — June 17/99 EC #5 Recommendation approved to budget $16,000.00 for 4 highway signs Memo to MV & RV Quotes received from Alpine Signs in Torrington and McEwan Graphics in Red Deer Jan.4 /00 Quotes requested from three firms for 4 main highway signs and 24 smaller signs for the Jan 18/00 Council meeting Feb 8/00 Council moved purchase the County ® signs from lowest bidder Feb.24 /00 Request for re -quote on signs of equal size and material so can compare prices and select lowest tender 3 Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the current negotiating process be terminated Joint service position ratified Nov 24/99 Dec. /99 Requested $1 00 per capita from participating municipalities for an additional study to extend the water system area Kneehill County budgeted $5064 00 for 2000 Jan 12/00 County provided letter of support to accompany a Community Lottery Funding request (File in Vault) Feb 15100 Kneehill County advised unless something definite in place by Apr 30/00 Kneehill County will not be participating (this being a petition from ratepayers showing interest) 4 E911 Central Dispatch — June 3099 EC# 1 Recommendation approved for County to pay for full dispatch for the region ($18 000 00 per annum) and invite towns and village fire departments to participate Aug 9/99 Letter Village of Carbon — fully endorses Aug 11/99 Letter Town of Acme —agrees in principal wants more info Aug 17/99 Letter Village of Linden — agrees in principal wants Joint meeting Oct 21/99 EC# 12 Letter Town of Three Hills — endorses if County pays all costs related to the provision of this service Oct 21/99 EC #13 — Linden agrees and trusts arrangements to discuss a new agreement will be done prior to proceeding with full dispatch. Nov 9/99 Motion giving Mrs Deak and Mr McCook permission to approve contract with City of Red Deer Will start with ambulance immediately and then implement fire departments Nov 24/99 Motion ratifying Kneehill County s position of E911 full dispatch sent to all the towns and villages Nov 22/99 Received draft agreement with City of Red Deer Dec 14/99 Letter to towns and villages advising the 3777 emergency numbers will be disconnected in near future Dec 17/99 Full E911 Dispatch in place for Kneehill Ambulance Jan.6 /00 Letter to all towns and villages advising standard fire department protocols and some changes in radio system will be addressed in near future in order to provide full dispatch for fire departmentsJan 11/00 Letter to all towns villages and fire departments advising non interference with the radio system -must have County authority to purchase or work on radio system Mar 2/00 Ambulance Dispatch Services agreement between Kneehill and the City of Red Deer signed 5 Fire Dcp t Inspections — Feb 23 & Mar 9/99 — motions to write all towns and villages recommending approval for the IAO to undertake a review of the fire protection services • and in conjunction with the Fire Chiefs establish standards for the fire departments Response deadline to this letter set for April 30/99 April 8/99 EC# 14 — Letters from Three Hills & Carbon supporting the review as long as Kneehill pays Recommendation to accept and file Apr 14/98 Fire Chiefs Meeting —IA) inspection discussed and recommendation made inspection needs fine tuning survey as presented not required as fire chiefs know what is needed Apr 28/99 Referred to Fire committee re scope of inspection May 4/99 Memo to Fire Committee re direction of review Sept 28/99 Referred to Nov 10/99 Fire Chiefs Meeting Nov 24/99 Motion ratified position on fire Joint services Dec 7/99 Council agreed to refer this matter to the Regional Fire/Disaster Coordinator when hired FILED WITH REGIONAL FIRE /DISASTER COORDINATOR 6 Trochu Fire Hall — May 20/99 EC #23 Recommendation approved to proceed with facility with Trochu and Kneehill each contributing $120 000 00 and the County loaning Trochu $85 000 00 June 30/99 EC # 13 Recommendation to advertise loaning bylaw at same time Trochu advertises its borrowing bylaw Aug.24/99 Council approved advertising loan bylaw Sep 1 and Sep8 /99 in the Capital in conjunction with Trochu's borrowing bylaw Nov 9/99 Final reading given to loaning bylaw Cost increased to $290,000.00 Difference needs to be in place along with Joint title before Kneehill releases any money Dec 16/99 Signing of land title transfer deferred until plans finalized Dec.21 /99 motion for Kneehill County to pay 100% of costs for new fire hall for 100% ownership of same and continue cost sharing of operating expenses If offer accepted borrowing bylaw must be rescinded Jan 3/00 Joint Services Committee met with Trochu Town Council and Trochu Fire Department on Jan.5 /00 Jan 18/00 Town of Trochu accepted Kneehill County offer Feb.8 /00 Bylaw 1418 to rescind the loan bylaw (to loan money to Trochu to build the fire hall) and the fire hall was referred to Kneehill County s Fire & Capital Committee 7 Fire Agreement — Acme /Linden — July /99 agreement with amendments approved and signed by Linden and Acme Aug.24/99 EC #24 — agreed not to sign until matter of Acme s `other' fire vehicle is settled Nov 24/99 Motion stating Kneehill County's • position regarding Joint fire services Dec.9 /99 Signing of agreement tabled until Regional Fire /Disaster Coordinator in place however 75 %/25% funding split to be honored Letter sent to all towns and villages FiLE WITH REGIONAL FIRE /DISASTER COORDINATOR 8 Kneehill County Recycling Grant — Jan 14/99 Approved to continue recycling and Policy 16 2 for 1999 (this is the $1 00 per capita grant, based on urban populations, to the urban centers who have a recycling program) Feb.25/99 Letters sent to all urban centers advising of this recycling grant and requesting each jurisdiction apply, in writing for k their share of these monies Mar 18/99 EC #2 — Linden requested its portion of this grant rE be distributed amongst those municipalities which have a recycling program Apr 22/99 EC #5 Acme approved and paid $509 44 Dec 7/99 recommended disburse balance of funds prior to yearend Dec 14/99 letter sent to Town of Three Hills requesting written request for 1999 grant Recommended to wait until Feb.29 /00 for dispersal To date no response from any urban Jurisdictions Mar 2/00 Executive Committee recommended the balance of the grant not be disbursed for 1999 but the grant be available for 2000 RECOMMEND TO FILE 9 Partnership Discussions — Mountain View /Wheatland /Kneehill — July 8/99 Meeting re shared joint services Letter from Reeve Hoff to other Councils requesting to further explore the possibilities Nov 24/99 Motion confirming Kneehill County's position regarding Joint services Wheatland /Kneehill Dec 2/99 meeting with Wheatland interest shown in sharing of Fire, Disaster, Assessment Planning Water, FCSS and E911 Dec 7/99 Joint Services Committee formed to represent Kneehill- comprised of Jim Hanger and Rick Vickery Dec 17/99 Joint meeting in area of Fire agreed to share Regional Fire /Disaster Coordinator Dec.21 /99 Council approved the recommendations and interviews will be at Wheatland County Feb 11 /00 Second round interviews at Kneehill County on Mar 6/00 10 Hamlet Grass Cutting Consideration of contracting to local organizations for 80% of cost Tabled until spring 2000 11 Planning issues — Council and the Planning Department will be meeting every second Wednesday of the month beginning on January 12/99 from 8.30 A.M until 1200 noon and continuing for 6 months Jan 12/00 Council /Planning first meeting decisions 1) Subdivisions maximum one per quarter first parcel out, keeping acreage low tougher statements in bylaw if site not developed or if good farmland notice on title regarding dust noise, smell, and sewer and water must be on property 2) Zoning Create an Industrial District and Recreation District which will revamp the current Agricultural and Agricultural Conservation districts Mr Ruslmg will draft and present at Feb 9/2000 meeting Feb 9/2000 cancelled due to weather next meeting Mar 8/00 12 Agricore Concern regarding safety at intersection of Highway 21 and Agricore turnoff Oct 7/99 Letter sent Tom Mammen AB Infrastructure Nov 4/99 Complaint received regarding safety at rail crossing Nov 19/99 Letter sent to Transport Canada Railway Dec 7/99 Transport Canada requested County conduct traffic survey and depending on results Transport Canada will decide on a course of action Meeting arranged at site with CPRail for Mar 8/00 FILE WITH H WEINS 13 Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz, AB Environment, advised must have landowner's permission for lagoon discharge to flow across land or could be a contravention of the AB Environment and Enhancement Act and of the Water Act Nov 9/99 Letter sent to Hon Gary Mar to resolve matter Nov 18/99 met with Hon Gary Mar who will investigate and report back AGENDA ITEM 14 MSCIA — Dec.8 /99 Special Board Meeting of the Municipal Safety Codes Inspection Commission presented Background and Discussion Paper An accounting error between the Agency not charging GST and the Commission claiming rebates the Committee owes approximately $110,0000.00 There is not a Performance Bond in place to protect the Committee from any commitments not met by the privately owned and incorporated MSCIA and a high number of files have not been not completed as well as the 1998 audit of the Agency s books being at a standstill Dec.21 /99 A letter was sent to Alberta Municipal Affairs advising the County was withdrawing from the MSCIA effective Jan 1/2000 and requesting they look after all permits and inspections for the County The Planning Dept will handle the transition period and the dealings with the MSCIA and Alberta Municipal Affairs and will advise new Development Permit applicants to wait on their inspections until this matter is settled AGENDA ITEM{tD 15 County Hats As per Council request on Sep 14/99 Prices and samples obtained from L Signature Signs The Patchman and Image Embroidery on Nov 19/99 Sample hats are in 16 vault next to Council tray NEED COUNCIL DIRECTION �L Subdivision & Development Appeal Board Jan.21/2000 Closing date for — member appointment applications No applications received RECOMMEND TO FILE 17 Aerial Photos — Feb.4 /00 AB Environment called offering to do new aerial photos of County for approximately $2500 00 Feb.22 /00 Council motion to purchase for no more • than $2500 00 Mar 2/00 letter sent requesting definite pricing 18 Ncil Silver Presentation Dec.21 /99 Council motion to present congratulatory plaque and invitation to lunch with Council Mr Silver was unable to attend the Jan25 /00 Council meeting and another date has not been arranged 19 Multi Media projector quotes — Quotes on various models from several suppliers have been obtained Feb.8 /00 Council motion to arrange for demonstration of equipment. Mar 3/00 checking with MountainVlew on their new projector prior to making arranagements 20 Torrington Village Office — Current lease with the Torrington Tourism Action Society expired May 31/99 Jan.5 /00 offer from Donna Manion & Brenda Albrecht to lease for $150 00 per month Feb.22 /00 Upon direction from Council letter sent advising $200.00 per month including utilities and 90 days possession to allow for notice to be given the current leasers Feb.28 /00 Request to see office referred to L McCook TRANSPORTATION ITEMS 1 Radio System Upgrading — Mr McCook looking after this and looking into full dispatch (Lonnie has file) 2 Historical Site — Oct 25/99 Request from Kneehill Historical Society to have the three hills, located north of Town, declared a historical site ( clay being removed and scarring . the hill) Dec 3/99 letter sent requesting legal description of land Jan 13/00 Legal land SE 24 32 24 W4 Clint Gustafson aerial photos and letter from R Marz, including an �1(1Lmv application for Historic Resource Designation were provided by Kneehill Historic w� t Society Jan 14/00 Letter sent to landowner asking for response to the Historical Society as per Nov 9/99 motion Jan 17/00 Letter sent to Kneehill Historic Society with copy of letter to Clint Gustafson, aerial photographs and documentation for designation of an historical site and wishing them luck in their endeavor RECOMMEND TO FILE • r-1 r� U Transportation and Utilities Report N 1 Plow trucks and graders were are on the paved surfaces yesterd possible incase it starts to rain 2 The gravel crew is on the move back to 21 and 27 stockpile 3 I received information on a course being offered on livestock cr accidents in the transportation hauling of livestock. 4 I have three bndge assessments we need to go over and decide 1111dt UPLIVI„ rvc cieeu. Z1 5 Ian Martins and Mark Blackburn attended the course needed to operate the Schmautz pit site 6 I have asked for re quotes on the County signs as we were not comparing apples to appies.W COS J DmLrnv 7 I have a motion to tear down the Swalwell camp kitchen and put a second one up at Kievers Ctv Q There was some discussion about a group wanting to take this upon themselves and looking after the camp kitchen Is there any new information or do I continue with the tear down mp0, 8 I d like to set a date for Fire /capital safety and employee day ZP2 C m Pa 9 I have the prelim design for 806 if any one would like to look at it T I h� 10 I'll be working with the counties close to boundaries on the road ban issue 11 We had an accident on 806 yesterday I have no details One of our plow trucks plowed to the site and stopped to back up a foot at the scene and backed into a vehicle that had snuck up behind. � � ht, 12 The gravel crew shut down yesterday because of weather conditions of the roads and people were passing the big trucks in unsafe manners 13 For information we will be getting the secondaries done first with all the equipment then we will get } .r on the gravel and hamlets 1° 14 Had a call from John Seally phoned and chewed the hell out of me for our plow trick blowing snow into his mailbox and tipping it over etc He was going to sue the county and get ahold of the driver d D mti v to replace it I told him our policy that we accept no responsibility for mail boxes on road allowance RJ I told him I would take it to council and he just kept threating me with how he is going to put it in the -V Paper etc Real ignorant 15 Ran three plow tricks all night to try and get ahead of the game Boys out again� is morning C it,or SuPerIAVek')Ae'lf