HomeMy WebLinkAbout2000-03-07 Council MinutesKNEEHILL COUNTY
AGENDA - COUNCIL MEETING
March 7, 2000
1 Approval of Agenda
2 Approval of Minutes
3 Adrmmstrator's Report (including Pending Report)
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS
9.00 A.M Council and Staff Photograph — see agenda #8
1000 A.M Bruce Sommerville Ag Fieldman — see agenda #18
I 1 30 A.M Mr and Mrs Sulo Luoma — see agenda item #12
• PRIORITY ITEM
7 Fire and Capital Committee Report
GENER,kL.
8 Council and Staff Photograph
9 2000 Divisional Meetings
10 Joint Services Committee Report
Regional Fire/Disaster Coordinator Update
I 1 Central Alberta Rural Electnfication Association Ltd AGM Invitation
12 Presentation — Sulo Luoma
13 2000 Divisional Meeting
0 TRANSPORTATION.
14 Transportation and Utilities Report
15 Letter from Village of Carbon re Hold Harmless Agreement
16 Contract Grader Renewal
17 Torrington Wastewater Lagoon Drainage
AGRICULTURAL SERVICE BOARD.
18 Jan 21/2000 Minutes, including 2000 Budget (and Executive Committee #30)
19 Watershed Project
20 Agriculture Week newspaper article
COMMITTEE REPORTS
2 I Municipal Safety Codes Inspection Agency — Feb 25 /2000 AGM
22 Three Hills R District Seed Cleaning Plant — Feb 9/2000 minutes
2' ) Kneehill Housing Authority — Mar 2/2000 meeting report
24 Wild Rose Economic Development Corporation — Feb 3/2000 minutes and Mar 2/2000
meeting report
1
KNEEHILL COUNTY
AGENDA - COUNCIL MEETING
March 7, 2000
0
25 Kneehill Ambulance Service — Feb 16/2000 minutes
26 Kneehill Regional Water Committee Notice of Meeting
27 Three Hills Gas Co -op Ltd — Financial Statement and Notice of Annual Meeting
28 Kneehill Regional FCSS - March 1/2000 minutes
29 KCRP West Zone meeting report
30 KALS meeting report
LATE ITEMS.
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2
KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
A regular meeting of Council was held in the Kneehill County office 232 Main Street
Three Hills, Alberta, on Tuesday March 7 2000 commencing at 8 30 A.M
The following were present for the meeting
Reeve Otto Hoff
Councillors Marylea Lowen
Jane Allan
Marjorie Vetter
James Hanger
Richard Vickery
M Glen Wagstaff
Division Two
Division One
Division Three PRESENT
Division Four
Division Five
Division Six
Division Seven
Jennifer Deak Municipal Administrator, and Lonnie McCook, Assistant Administrator
were present along with Barb Long who recorded the minutes
CALL TO ORDER
Council and staff photographs were taken by Mr Ron Nickel at 8 30 A.M
Reeve Otto Hoff called the meeting to order at 9 00 A.M
AGENDA
Requests were made to add the following to the Agenda
Under agenda item 17(a) add Road Closure
Under agenda item 17(b), add Alberta Infrastructure
Under agenda item 20(a) add ASB Feb 28/00 minutes
Under agenda item 32, add Red Deer River Integrated Management Plan
Mrs Deak requested Agenda item 13 2000 Divisional Meetings be deleted as it is
covered under agenda item 9
APPROVAL OF
Mr Wagstaff moved approval of the agenda, with the above changes MINUTES
CARRIED
Mrs. Vetter moved approval of the February 22, 2000 minutes
CARRIED APPROVAL OF
ADM REPORT
The Administrator's report was reviewed
Mrs. Lowen moved approval of the Administrator's report, as presented CROSSROADS GAS
. CARRIED AGM
Mr Vickery reported he had received an invitation from Crossroads Gas to attend their
annual general meeting to be held in Wimborne on March 9, 2000
Mr Hanger moved Mr Vickery and spouse attend the Crossroads Gas annual general
meeting to he held in it imborne on March 9, 2000.
CARRIED PENDING REPORT
The upcoming dates and pending report were presented
Under Pending item #6, E91 l Full Dispatch — it was noted the agreed upon cost of $100
per capita should be added to the information on the pending report
Under Pending item #15 County hats —it was recommended administration staff look into See peal 1 S
prices and report back to Council with a recommendation. GG�r
Under Pending item #16 Subdivision and Development Appeal Board —it was suggested fee
each Councillor try to find a couple of people who would be interested in having their
names stand for member at large for this board
Mrs Lowen moved approval of the Pending Report, including all recommendations.
CARRIED
JD MIN
1
KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
VO
In order to ensure the obtaining of accurate and consistent information, Mr Hanger D ii` Lit(,
suggested in future Mr McCook, Public Works Superintendent handle quotes or tenders, D �01/010
/A�6
fo r qh he Pu b) e u>o4l. detirt✓nenl 7j
The March 2 2000 Executive Committee report was presented by Mrs Deak
Under Item 2, Midget `B" Provmci�l Tour�r ardent Donation, Coun il a reed he $300 00 EXECUTIVE Riv�iaN
donation should be made t'�-re r 100 +rev ooigie Ic A r y COMMITTEE cmBND�
M ARai, aA
Under Item 18, Western Producer news article on Cosway Public Meeting, Mrs Allan, Mr REPORT
Vickery Mrs Lowen and Mr Hanger requested copies _9cf E c,41 1
Under Item 22, Parkland Savings & Credit Union Complimentary Tickets for their Annual
Meeting and Banquet on Mar 18/00 it was decided Mr Wagstaff or Mr Hanger attend
along with Mr Hoff and Mr Vickery and spouses
Under Item 23 Effective Communications and Actions Workshop it was decided to cancel �a3
this workshop as Kneehill County is unable to guarantee the minimum attendance of eight
people needed for Alberta Municipal Affairs to conduct this June 6 2000 workshop in
Strathmore
Mr Hanger moved approval of the Executive Committee report, as presented
CARRIED
AB
• The Fire & Capital Committee report of February 29 2000 was presented Mrs Deak INFRASTRUCTURE
advised all of Council visited the Alberta Infrastructure site, and decided the facilities and — TROCHU YARD -
property would be adequate and meet the needs for the County's Joint Services direction OFFER TO
PURCHASE PLAN
Mr Hanger moved to ratify the decision made by Council on February 29, 2000 to 5087JK, BLK3 SW
purchase from Alberta Infrastructure yard and buildings located at Plan 5087.IK, Block 17- 33 -23 -W4
3, Pt of SW 17- 33- 23 -W4, containing S 15 acres more or less, for the sum of -b rn�mv
$236,500 00 plus any applicable GST p�
CARRIED UNANIMOUSLY
Mr Hoff left the meeting at 9 40 A.M and Mr Vickery assumed the chair
Council decided the Fire & Capital Committee would decide on how to approach the
announcement of this purchase, if the offer is accepted
Mr McCook discussed the discrepancies in the varied fire agreements and recommended
the Fire & Capital Committee standardize the contracts to make them fair and equal The
• Fire & Capital Committee will standardize a contract for all the towns and villages within
Qty
the municipality Mr McCook advised the need for revision and standardization of the
FIRE & CAPITAL
reporting will be referred to the Regional Fire Disaster Coordinator Mr McCook advised
COMMITTEE
he will be arranging a meeting with the Fire Chiefs and the Fire & Capital Committee to
REPORT
discuss E91 l dispatch, the radio system, incident command and to introduce the Fire and
7-"b M
Disaster Coordinator He also reported the Fire Chiefs need to be advised that in the
FIRE
future the Fire and Disaster Coordinator will be arranging for all meetings, not the Fire
AGREEMENTS
Chiefs
Mrs Deak requested the Richards Engineering invoice of $7539 22 be referred to the Fire
MEETING WITH
& Capital Committee for their consideration and recommendation j Z) AV--MOP U--)S'
CHIEFS
Mrs Allan moved approval of the Fire & Capital Committee report.
RICHARDS
CARRIED
INVOICE
The meeting recessed from 9 55 A.M to 10 06 A.M
40 Mr Sommerville, Agricultural Fieldman was present when the meeting reconvened
Mr Sommerville reported the Three Hills Capital, March 15`h edition will be dedicated to
Agriculture and he has been requested to do an article on the Agricultural Service Board
and its projects Mr Sommerville also inquired whether the County was interested in
placing an article in this edition
JDARN
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KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
Mr Wagstaff moved Mr Sommerville complete an article on the Agricultural Service
Board and its projects, for the March 15, 2000 edition of the Three Hills Capital.
CARRIED
Mr Sommerville conducted a detailed review of the ASB 2000 draft budget and the
projects the ASB has undertaken He explained he had included $15,000 00 for wages to
hire someone to help with the spraying as there is such a narrow window of time to
complete the blanket roadside spraying of one third of the County He had hoped to
combine this position with that of coordinator of the volunteer watershed group as AESA
had designated a grant of $15,000 00 for wages for this project Discussion ensued
regarding the direction of the County in regards to the Agricultural Service Board as there
was concern that with so many other involvements, the time spent on spraying and weed
notices would be affected Mr Sommerville reported he takes his direction from the
Agricultural Service Board which in turn obtains approval from Council on any projects
It was mentioned spraying on the secondary highways will become the responsibility of the
province effective May 1 2000 which will free up some time and reduce expenses Mr
Sommerville advised he would prefer to handle the spraying himself, with the help of one
summer employee that he could train as there is less follow up required and he knows a
better job will be done than by contract spraying Mrs Deak left the meeting at 10 16
A M to check the minute book for motions on the direction of the ASB and returned at
10 35 A M Concerns were expressed regarding the amount of time being spent on the
water quality study and where it was headed Mr Sommerville gave an update on the
watershed group which had been formed with the ASB acting as the governing body He
advised that with the testing being completed and problem areas identified, the volunteer
watershed group will attempt to correct and better situations through education and
awareness In response to a concern that this group will have no teeth to handle
enforcement, Mr Sommerville advised Alberta Environmental Protection will step in if a
point source of contamination is found and not corrected
ASB ARTICLE FOR
NEWSPAPER
ASB BIDGET
DIRECTION OF ASB
Mrs Allan moved Mr Sommerville hire a seasonal employee, from April to September, /� metro
2000, to assist with weed spraying, for the budgeted amount of $15, 000. 00, and further
Mr Sommerville identify the parameters of the watershed advisory group and bring this
information back to Council for further review.
CARRIED
ASB SUMMER
Mr Wagstir.f moved approval of the 2000 ASB budget, for a total expenditure of �p1� SSTAFFING
$303,350.00 & H2O SHED
CARRIED GROUP
Mr Sommerville requested Mrs Vetter ASB Chairperson, also attend the March 15, 2000
Watershed Producer meeting APPROVAL OF
2000 ASB BIDGET
Mrs I owen moved approval of the .lanuary 21, 2000 ASB minutes, with amendments '�'-b PP C.) fv
to reflect recommendations not motions. P, -5
CARRIED
Mr Sommerville left the meeting at 11 43 A.M
Mr McCook left the meeting at 11 44 A.M to bring in Mr & Mrs Luoma and Mr Tim
Shearlaw
Mr Vickery welcomed the guests and offered congratulations to Mr Sulo Luoma for his
42 years of service on the Three Hills & District Seed Cleaning Plant On behalf of
Council, Mr Vickery extended an invitation for lunch and presented Mr Luoma with a
plaque in recognition of his achievement Council and guests left Council Chambers to
have pictures taken by Mr Shearlaw for the Three Hills Capital
The meeting recessed for lunch form 11 45 A.M until 1 20 P M
JDINIIN
APPROVAL OF ASB
JAN.21 MINUTES
APPT S LUOMA
KNEEHILL COUNTY COUNCIL MINUTES
'March 7, 2000
Mr Hoff was present when the meeting reconvened
Mrs Deak reviewed the highlights and the recommendations of the February 28, 2000
ASB meeting A request had been made for Council to select a candidate from a list of
possibilities recommended by the ASB for the Stampede Farm Family Award The criteria
for this award were reviewed and a selection was made from the list of deserving S
candidates MU,
J
Mr Hoff moved Jim & Doris Christie be nominated by Kneehill County for the 2000
Stampede Farm Family Award FARM FAMILY
CARRIED AWARD
It was decided to refer all the recommended ASB policy changes to the Finance and Policy Ji�►pL- 5a
Review Committee for review (10 1=� pace (�pr i'r�ir,�cf
MAP, le6
Mrs Deak provided a historical review of Kneehill County s position on the direction of ASB POLICY
the Agricultural Service Board, advising while discussions have been noted in the previous CHANGES
minutes there are no recorded motions
�fp D
Mr Hanger moved weed control be the number one priority of the Agricultural Service Coi NTY 1v Rls-
Board followed by water as the second priority DIRECTION RE ASB
CARRIED
Mrs Allan requested more information on the benefits of watershed groups in other
counties be obtained
The January 31, 2000 bank and net comparison reports were reviewed
WATERSHED
Mrs. Allan moved approval of the Financial Reports, as presented GROUPS
CARRIED
Mr Wagstaff moved approval of the accounts presented for payment today subject to FINANCIAL
review by the Finance Committee of Councillors' Allan, Lowen, Hoff and Vickery REPORTS
CARRIED
The 2000 Divisional Meeting minutes as recorded by Mrs Vetter, were read by Mrs Deak ACCTS PAYABLE
Council felt that overall there were no contentious issues raised and the general consensus
was Kneehill County is on the right track
Mr Wagstaff suggested the request made at the Division 6 &7 meeting, for the installation
of stop signs on the AgriCore road be referred to the Road Committee for review h�P
As a follow up Mrs Deak reported the Berdahls had come to the office to report the
proposed Hesketh Hill road project is not a priority of the ratepayers in Division 1 and j b reer o Q UPS
recommended the road going south out of Hesketh be considered Mrs Lowen reported at 2000 DIVISIONAL
this time Division 1 is off the road rotation MEETINGS
MINUTES
Mrs. Allan moved approval of the 2000 Divisional Meeting report.
CARRIED
Mrs Deak presented an update on the Regional Fire & Disaster Coordinator, advising an
offer had been made on March 6 2000 to one of the candidates and he was to respond
today It was clarified that the Regional Fire & Disaster Coordinator will report to the
Joint Services Committee Also mentioned at the March 6 2000 Joint Service meeting
were the areas of Planning, Assessment and 911 which will be discussed further and REG
brought back to Council at a later date FIRE/DISASTER
COORDINATOR
Mrs Vetter moved approval of the Joint Services Committee report
CARRIED
JOINT SERVICES
Mrs Deak reported two complimentary tickets had been received for the Central Alberta REPORT
AXIV1N
KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
REA Ltd.(Rural Electrification Association Ltd) annual general meeting to be held on �
Wednesday March 29 2000 at the Innisfail Legion Hall Jim
h
Mr Wagstaff moved Mr Hanger and/or Mr Vickery, as representatives of the Joint CENTRAL AB REA
Services Committee, attend the Central Alberta REA Ltd annual general meeting on LTD.AGM TICKETS
Wednesday, March 29, 2000
CARRIED
The Transportation and Utility report was presented
Council directed Mr McCook to tear down the existing camp kitchen at the Swalwell J mr::�Mo PO
Dam as vandalism is a problem and there are no community groups interested in
maintaining this facility
Further to the plow truck accident on Monday March 6 2000 Mr McCook reported no T & U REPORT
one was inured and no damage was done to the plow truck It would be settled by the
insurance companies O� L-,
Mr McCook advised he had received a complaint from Mr John Sealy, of blowing snow J'-P 'evnevwk
from a County plow truck tipping and damaging his mail box q ,eF`a`�`'
Mr Hanger moved a letter he sent to Mr John Sealy advising of Kneehill policy COMPLAINT RE
regarding mailboxes located on County road allowances. DAMAGE MAILBOX
• CARRIED
Mr McCook requested dates be sent for Employee Day Fire & Capital Committee
meeting and the Safety Committee meeting
D
Mrs. I owen moved the date for Employee Day, for all Public Works employees, be set dp m t ,
for Friday, March 24, 2000. EMPLOYEE DAY
CARRIED
Mr Wagstaff moved the Safety Committee meeting date be set for Tuesday, March l4, / m� O
2000 commencing at 8 30 AM and the Fire & Capital meeting date be set for Monday d >1�S
March 13, 2000 commencing at 9 00A.M
CARRIED
SAFETY COMM
MEETING
Mr Hanger moved approval of the Transportation & Utility report, with the exception
�S-b mKmbP '
of item 4, bridge assessments, which will be brought back to the next Council meeting
T& U REPORT
CARRIED
APPROVAL
•
Council reviewed the preliminary road design from Torchinsky Engineering for the rebuild
of Secondary highway 806
SH 806 REBUILD
ACME TO NORTH
Mrs Allan moved Torchinsky Engineering be the agent for Kneehill County for the
OF LINDEN
land buying and land agreements on the rebuild road project, from Acme to north of
jZ n�rn0 i L-
L inden, on Secondary Highway 806.
Obv+30 k�,�
CARRIED
The meeting recessed from 2 50 P M until 3 00 P M
Mrs Vetter reentered the meeting at 3 01 P M and Mr Wagstaff reentered at 3 02 P M
APPROVAL OF
PRELIM DESIGN
Mrs. Allan moved acceptance of Torchinsky Engineering's preliminary design for the
FOR SH 806 ACME
rebuild road prolect.from Acme to north of Linden on Secondary Highway 806
TO NORTH OF
CARRIED
LINDEN,) --i b OMA'
ii ;Y,
Mrs Deak reported she had dust received more tickets to the Parkland Savings and Credit
PSCU TICKETS
Union annual general meeting to be held on March 18,2000 Mrs Lowen expressed
AGM�E�
interest in attending and took two tickets
JD/MIN
KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
Mrs Deak advised a letter had been received from the Village of Carbon, requesting a
Hold Harmless Agreement be put in place for any snow removal and grader maintenance
VILLAGE OF
within the Village boundaries mo$�'
CARBON HOLD
HARMLESS
' Mr rickety moved a letter be sent to the Village of Carbon advising that effective May
AGREEMENT SH
1, 2000 Alberta Infrastructure will be assuming the responsibility of maintaining
836
Secondary Highway 836.
rrah°
CARRIED
Mrs Deak informed Council that the Division 1 3 and 5 grader contracts are expiring,
effective April 30 2000
J Dme�o.
Mr Hanger moved to tender the County 's grading requirements for Divisions 1, 3 and DIV1,3,5 GRADER
S with the tender opening to be scheduled for Tuesday, April 11, 2000 at 10 00 A.M CONTRACT
CARRIED TENDER
Mrs Deak reviewed the letter received from the Hon Gary Mar Minister of Environment,
advising that Kneehill County will need to negotiate easements with the landowners of any
land the Torrington Sewage Lagoon drains across and recommending Mr Frank Lotz, TORRINGTON
Alberta Environment, be contacted for assistance Mr Hanger advised the County needs SEWAGE LAGOON
to have a policy in place for the drainage of lagoons in the event the County is requested to DRAINAGE
assume control of any other urban areas
Mr Hoff moved a letter be drafted to Mr Frank Lotz, of Alberta Environment,
0
requesting assistance in resolving this issue as it is a situation Kneehill County had no 'rp§
control over and could be an ongoing problem for other municipalities and further a �o^�
copy of this letter be sent to the AAMD &C.
CARRIED
Mrs Deak reported a request had been received from the Municipal Planning Commission
for closure of a 1911 road diversion located in the NW 9 30 25 W4 which is no longer
required Mr Vickery suggested in future any subdivision request should be viewed by the
planning department with the house location staked, prior to bringing it to the Municipal
Planning Commission for approval
Mr Wagstaff moved authorization to proceed with the closure of Road Plan 70 7A
consisting of 154 acres more or less at NW 9- 30 -25 -W4 to allow consolidation with an
existing adjacent subdivision, as a developed road is located east of this road allowance
and further this land be offered for sale to the owner, as per County policy
epe ),,�0
Mr Vickery suggested a notice be placed in the local newspaper, stating what highways
are being affected by the May 1, 2000 takeover by Alberta Infrastructure
Mrs Allan moved a notice be drafted stating what highways will be affected by the May
1, 2000 takeover by Alberta Infrastructure and this notice be presented at the March
17, 2000 Executive Committee for approval prior to placing in the Three Hills Capital
CARRIED
Mrs Deak reported on the Municipal Safety Code Inspection Commission annual general
meeting held on February 25, 2000 A review conducted by Alberta Municipal Affairs
reported a lack of formal management and suggested improvement in the areas of
administrative procedures and reporting Mr Bill Simpson owner of the inspection agency
who handled the inspections for the Commission, gave an overview of the Municipal Safety
Code Inspection Agency It was proposed the member municipalities of the Commission
should pay on a percentage basis, the amount of GST owing Legal advice obtained by
one of the municipalities advised Mr Simpson should have been aware he owed GST and
be responsible for payment of same
JD AUN
ROAD DIVERSION
CLOSURE NW 9-
30-25 W4
Jt� M Ewc>
►bu;,o,� gvn��liJ�
AB NA ,aov
INFRASTRUCTURE
TAKEOVER RE;
NOTICE FOR
PAPER
RAR n lac FA,(Er)
rA ARt A
MSCIA
KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000 ate,
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Mr. Hanger moved Kneehill County not accept any responsibility for the amount of � MSCIA GST OWING
GST owed by the Municipal Safety Code Inspection Agency K.C.MOTION
CARRIED
®
The following Committee reports were presented
COMMITTEE
Three Hills & District Seed Cleaning Plant minutes of Feb 9/2000
REPORTS
Kneehill Housing Corporation Finance Committee minutes of Mar 2/2000 focus
on review of the year end audit and reports A request was made by Mr Hanger to
have more information on the amount Kneehill County had budgeted for the KHC
KHC FINANCE
and whether the contribution was based on equalized assessment The financial
COMM REPORT
statement shows a surplus of $137 133 00 for the Golden Hills Lodge with Kneehill
County s requisition of $50,000 00 being used only for the Golden Hills Lodge
, M06L-
J b yl
Mrs Alan moved the Kneehill Housing Corporation Finance Committee report be
tabled until more information is obtained
CARRIED
KAS DRAFT BUDGE
Wild Rose Economic Development meeting minutes of Feb 3/2000 & Mar 2/2000
REFERRED TO
Mrs Vetter will be attending the Youth Connections Kick Off on Friday
FINANCE COMM
®
Mar 17/2000
Kneehill Ambulance Society minutes of Feb 16/2000 Mrs Deak reported the draft
budget presented at this meeting needed to be referred to the Finance Committee of
Kneehill County
C. ro e; L-
KNEEHILL REG
Mr Hanger moved the draft Kneehill Ambulance budget be referred to the Finance
H20— '
Committee for their review
AMENDMENT
CARRIED
REQUEST OF
MINUTES RE,
Three Hills Gas Co Op Ltd Financial statements and notice of annual general
PIPELING
meeting to be held on March 13 2000 at 7 30 P M at the Provincial Building
LOCATION
Kneehill Regional Water Committee minutes of Feb 15/2000 meeting and notice of
a tour of the Drumheller Water Treatment Plant on Saturday, Mar 11/2000 The
minutes reported an option of using the abandoned rail lines for the water pipeline
Mr Hoff moved a letter be sent to the Kneehill Regional Water Committee advising the
Kneehill County representatives on this Committee request the minutes be amended to
include that Kneehill County is not in favor of the location of the water pipeline on the
abandoned rail lines.
CARRIED
Kneehill Regional FCSS Board minutes of the Mar 1/2000 meeting
KCRP West Zone meeting report of the Feb.2 /2000 meeting by J Allan
Highlights of the meeting The new KCRP worker in Acme was introduced good
volunteer effort being shown in the paving of the outdoor rink, Acme Food Bank
gave out 19 parcels of food DARE program discussed
KALS Annual meeting report of the Feb 17/2000 meeting Highlights of the
meeting Bonnie Lemay is the new president Marie Muddle resigning in June and
the reporting will be improved this next year
Red Deer River Integrated Management Plan meeting — Mr Wagstaff reported this
meeting was to make final edits to the draft Due to the poor attendance the
representatives were asked to further review and address the concerns with the
possibility of changing the draft Mr Wagstaff requested Mr Sommerville and the
Planning Department review this draft for their input prior to finalization as the
province will want municipalities to address the issues in their land use bylaws even
though this report is only for public lands The Special Places report, which would
compliment this plan has not yet been accepted by the Minister
Mrs Vetter moved the final draft of the Red Deer River Integrated Management Plan,
JD /AHN
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RDRIMP FINAL
EDITIONS
APPROVAL OF
COMM REPORTS
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KNEEHILL COUNTY COUNCIL MINUTES
March 7, 2000
Mrs Vetter moved the final draft of the Red Deer River Integrated Management Plan, i MOVO `
be reviewed by the planning department to provide input prior to endorsement by '� fo PaS*
Kneehill County
Mr Wagstaff also requested Mr Sommerville Agricultural Fieldman provide input in the
Red Deer River Integrated Management Plan
Mr Hoff moved approval of the Committee reports
Mr rickety moved the meeting be adjourned
Time 4 21 P M
Reeve
JD/M IN
s
M icipal dmimstrator
J
CARRIED
CARRIED
ADJOURNMENT
�-D mtmo ;5
8
ADMINSTRATOR'S REPORT
February 23 — March 7, 2000
REPORT
Balance Forward $000
• Three Hills Midget `B" Provincial Organizers were given 150 County Pins
BALANCE $000
CORRESPONDENCE.
1 Feb l /00 Fine Disbursement Village of Torrington
2 Feb 15/00 Alberta Gazette Part I & II
3 Jan/Feb /00 Canadian Speeches
4 Feb.2 /00 AAMD &C Executive Meeting highlights
5 Mar /00 Canada s Youth Employment Strategy booklet
6 Feb /00 Little League Alberta 2000 brochure
M i nute /adminreport2000doc
7
Feb. 22/00 Responding to Rural Canadians — Gov't of Canada Federal Framework for
Action newsletter
8
Jan/Feb /00 Electrical Line magazine
9
Feb 16 & 23/00 Contact newsletter
10 Fall/Winter 1999 The Rural Times newsletter
11
Feb. /00 Alberta Planning Exchange newsletter
12
Feb. /00 Techline newsletter
13
Feb 16 18 28 & Mar 3/00 Armet Report
14
Employment Opportunity — Public Works Superintendent — M.D of Fairview
15
Employment Opportunity — Financial Officer — Lakeland County
16
Employment Opportunity — Municipal Treasurer — Woodlands County
17
Employment Opportunity — Director of Finance & Administration — County of Minburn
18
Employment Opportunity — Chief Administrative Officer — M.D of Northern Lights
19
Employment Opportunity — Town Manager — Town of Smoky Lake
20
Employment Opportunity — Development/Licensing Officer — Town of Coaldale
21
Employment Opportunity — Administrative Clerk/Secretary — Kneehill County
22
Seminar advertising — Management Issues in Agricultural GIS
23
Seminar advertising — Local Government Seminars UofA
24
Seminar advertising — Communication Skills for Women
•
25
Seminar advertising — Fundamentals of Personnel Law
26
Seminar advertising — Adobe Photoshop Workshop
27
Seminar advertising — Don't Sweat the Small Stuff
28
Seminar advertising — Evelyn Wood Reading Dynamics
29
Seminar advertising — Employee Mobility in Alberta
30
Seminar advertising — EPIC Grounding and Bonding of Electrical Systems & Bidding
Evaluation Negotiation and Contract Award Procedures Stormwater Management,
Modern Power System Protective Relaying and Understanding Environmental Regulations
31
Seminar advertising — Competitive Tendering
32
Seminar advertising — How to Supervise People
33
Seminar advertising — Digital City re GIS Solutions
34
Training Program advertising — Gauthier Info Training Calendar 2000 2001
35
Training Program advertising NAIT Continuing Education Catalogue
36
Conference advertising — URISA Alberta Conference 2000
37
Conference advertising — Local Government Administration Association Conference
38
Advertising — FOCUS Intec Advanced Technologies — GPS /GIS analysis & system
implementation
39
Advertising — American Express Corporate Card
40
Advertising — Emergency Response Management Consulting Booklet
41
Advertising — Case Credit Vantage Account
42
Advertising — Bridge Brand Catalogues
43
Advertising — Sears Sales Catalogue
M i nute /adminreport2000doc
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ADMINSTRATOR'S REPORT
February 23 — March 7, 2000
44 Advertising — Canadian Tire Catalogue
45 Advertising — Home Depot Catalogue
46 Advertising — Canadian Postal Code directory
47 Feb.23 & Mar 1 /00 The Capital Newspaper
48 Feb 16 & Feb.23 /00 The Drumheller Mail Newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1 Brown Steven NE 32 32 23 W4
New Garage (26 x 40') $22,50000
2 Klassen Ray Pt SW 19 -30 24 W4
Machine Shed (60' x 120') $38,00000
3 Minto, Robin/Scott Carolyn Lot 27 31 Blk 5 Plan 505OAK
1987 Mobile Home (16 x 72) Swalwell
$25 000 00
4 Van Buskirk, Allan & Barbara Lot 1 2 Blk 6 Plan 5594FI
Workshop (12' x 30') Torrington
$2 000 00
5 Bigelow, Lyoness Lot 22 -26 Blk 505OAK
Setback Relaxation Swalwell
Minute /adnn import2000doc 2
UPCOMING DATES
Mar 7 2000 Council Meeting
Kneehill County Council Chambers 8 30 A.M.
Mar 8 2000 Council/Planning Meeting
Kneehill County Council Chambers 8 30 A.M
Three Hills & District Seed Cleaning Plant Meeting
Kneehill County Council Chambers 7 30 P M
Mar 16, 2000 Executive Committee
Kneehill County Office 8 30 A.M
Mar 20, 2000 Municipal Planning Commission
Kneehill County Office 9 00 A.M
Mar 21 2000 Council Meeting
Kneehill County Council Chambers 8 30 A.M
Public Hearing 1 30 P M
. Mar 27 29 2000
AAMD &C Spring Convention
Edmonton, AB
Apr 3 2000
Agricultural Service Board Meeting
Kneehill County Council Chambers 9 00 A.M
Apr 4 2000
Municipal Planning Commission Meeting
Kneehill County Council Chambers 9 00 A.M
Apr 5 2000
Kneehill Ambulance Policy Review Meeting
Apr 25 2000
Kneehill County Council Chambers 7 00 P M
Apr 6 2000
Executive Meeting
Kneehill County Office 8 30 A.M
Apr 1 l 2000 Council Meeting
Kneehill County Council Chambers 8 30 A. M
. Apr 12 2000 Council/Planning Meeting
Kneehill County Council Chambers 8 30 A.M
Apt-13,2000 Wild Rose Economic Development Meeting
Strathmore 7 00 P M
FCSS Meeting
Kneehill County Council Chambers 7 00 P M
Apr 18, 2000
Municipal Planning Commission
Kneehill County Council Chambers 9.00 A.M
Apr 20 2000
Executive Meeting
Kneehill County Office 8 30 A.M
Apt-21 2000
Good Friday — Office Closed
Apr 25 2000
Council Meeting
Kneehill County Council Chambers 8 30 A.M
PENDING FILES AS AT March 7, 2000
1 CP Rail Line Abandonment/Trail Net — Sep7 /99 MPC looking into legalities of proposed
amendment of bylaw submitted by Cosway Legal advice obtained. Oct. 26/99 CP has
advised the County's rental agreements have been transferred toTransCanada Trail
Foundation effective December 31, 1999TransCanada Trail Foundation Participaction
Relay 2000 reports Torrington on Board, but hasn t heard from Wimborne
Dec 9/99 Legal advice requested from Brownlee Fryett re ownership of road
allowances whether millennium run requires development permit, road reconstruction
effecting crossings and an official stand re abandoned rails as have only heard from
Cosway group which represents approximately 150 of our 5000 residents
Jan 7/00 Legal advice received — ownership of roads is the province with the County
managing all roads within its Jurisdiction however some railway right of ways may
belong to the CP rather than province This would only be important if the
Foundation(with inheritance of the rail lines) were to restrict the public's use of a
crossing for which it has title Under the MGA any change in the use of land constitutes
a development permit Feb29 /00 MPC recommended a development permit was not
necessary for the May 9/00 TrailNet Water Relay Policy regarding development permits
for trail development will be discussed at Mar 8/00 Planning meeting
2 Highway Signs — June 17/99 EC #5 Recommendation approved to budget $16,000.00 for 4
highway signs Memo to MV & RV Quotes received from Alpine Signs in Torrington
and McEwan Graphics in Red Deer
Jan.4 /00 Quotes requested from three firms for 4 main highway signs and 24 smaller
signs for the Jan 18/00 Council meeting Feb 8/00 Council moved purchase the County
® signs from lowest bidder Feb.24 /00 Request for re -quote on signs of equal size and
material so can compare prices and select lowest tender
3 Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the
current negotiating process be terminated Joint service position ratified Nov 24/99
Dec. /99 Requested $1 00 per capita from participating municipalities for an additional
study to extend the water system area Kneehill County budgeted $5064 00 for 2000
Jan 12/00 County provided letter of support to accompany a Community Lottery Funding
request (File in Vault) Feb 15100 Kneehill County advised unless something definite in
place by Apr 30/00 Kneehill County will not be participating (this being a petition from
ratepayers showing interest)
4 E911 Central Dispatch — June 3099 EC# 1 Recommendation approved for County to pay
for full dispatch for the region ($18 000 00 per annum) and invite towns and village fire
departments to participate
Aug 9/99 Letter Village of Carbon — fully endorses
Aug 11/99 Letter Town of Acme —agrees in principal wants more info
Aug 17/99 Letter Village of Linden — agrees in principal wants Joint meeting
Oct 21/99 EC# 12 Letter Town of Three Hills — endorses if County pays all costs related
to the provision of this service
Oct 21/99 EC #13 — Linden agrees and trusts arrangements to discuss a new agreement
will be done prior to proceeding with full dispatch.
Nov 9/99 Motion giving Mrs Deak and Mr McCook permission to approve contract
with City of Red Deer Will start with ambulance immediately and then implement fire
departments
Nov 24/99 Motion ratifying Kneehill County s position of E911 full dispatch sent to all
the towns and villages
Nov 22/99 Received draft agreement with City of Red Deer
Dec 14/99 Letter to towns and villages advising the 3777 emergency numbers will be
disconnected in near future
Dec 17/99 Full E911 Dispatch in place for Kneehill Ambulance
Jan.6 /00 Letter to all towns and villages advising standard fire department protocols and
some changes in radio system will be addressed in near future in order to provide full
dispatch for fire departmentsJan 11/00 Letter to all towns villages and fire departments
advising non interference with the radio system -must have County authority to purchase
or work on radio system Mar 2/00 Ambulance Dispatch Services agreement between
Kneehill and the City of Red Deer signed
5 Fire Dcp t Inspections — Feb 23 & Mar 9/99 — motions to write all towns and villages
recommending approval for the IAO to undertake a review of the fire protection services
• and in conjunction with the Fire Chiefs establish standards for the fire departments
Response deadline to this letter set for April 30/99
April 8/99 EC# 14 — Letters from Three Hills & Carbon supporting the review as long as
Kneehill pays Recommendation to accept and file
Apr 14/98 Fire Chiefs Meeting —IA) inspection discussed and recommendation made
inspection needs fine tuning survey as presented not required as fire chiefs know what is
needed
Apr 28/99 Referred to Fire committee re scope of inspection
May 4/99 Memo to Fire Committee re direction of review
Sept 28/99 Referred to Nov 10/99 Fire Chiefs Meeting
Nov 24/99 Motion ratified position on fire Joint services
Dec 7/99 Council agreed to refer this matter to the Regional Fire/Disaster Coordinator
when hired FILED WITH REGIONAL FIRE /DISASTER COORDINATOR
6 Trochu Fire Hall — May 20/99 EC #23 Recommendation approved to proceed with
facility with Trochu and Kneehill each contributing $120 000 00 and the County loaning
Trochu $85 000 00 June 30/99 EC # 13 Recommendation to advertise loaning bylaw at
same time Trochu advertises its borrowing bylaw Aug.24/99 Council approved
advertising loan bylaw Sep 1 and Sep8 /99 in the Capital in conjunction with Trochu's
borrowing bylaw Nov 9/99 Final reading given to loaning bylaw Cost increased to
$290,000.00 Difference needs to be in place along with Joint title before Kneehill
releases any money Dec 16/99 Signing of land title transfer deferred until plans
finalized Dec.21 /99 motion for Kneehill County to pay 100% of costs for new fire hall
for 100% ownership of same and continue cost sharing of operating expenses If offer
accepted borrowing bylaw must be rescinded Jan 3/00 Joint Services Committee met
with Trochu Town Council and Trochu Fire Department on Jan.5 /00 Jan 18/00 Town of
Trochu accepted Kneehill County offer Feb.8 /00 Bylaw 1418 to rescind the loan bylaw
(to loan money to Trochu to build the fire hall) and the fire hall was referred to Kneehill
County s Fire & Capital Committee
7 Fire Agreement — Acme /Linden — July /99 agreement with amendments approved and
signed by Linden and Acme Aug.24/99 EC #24 — agreed not to sign until matter of
Acme s `other' fire vehicle is settled Nov 24/99 Motion stating Kneehill County's
• position regarding Joint fire services
Dec.9 /99 Signing of agreement tabled until Regional Fire /Disaster Coordinator in place
however 75 %/25% funding split to be honored Letter sent to all towns and villages
FiLE WITH REGIONAL FIRE /DISASTER COORDINATOR
8 Kneehill County Recycling Grant — Jan 14/99 Approved to continue recycling and
Policy 16 2 for 1999 (this is the $1 00 per capita grant, based on urban populations, to the
urban centers who have a recycling program) Feb.25/99 Letters sent to all urban centers
advising of this recycling grant and requesting each jurisdiction apply, in writing for
k
their share of these monies Mar 18/99 EC #2 — Linden requested its portion of this grant rE
be distributed amongst those municipalities which have a recycling program Apr 22/99
EC #5 Acme approved and paid $509 44 Dec 7/99 recommended disburse balance of
funds prior to yearend Dec 14/99 letter sent to Town of Three Hills requesting written
request for 1999 grant Recommended to wait until Feb.29 /00 for dispersal To date no
response from any urban Jurisdictions Mar 2/00 Executive Committee recommended the
balance of the grant not be disbursed for 1999 but the grant be available for 2000
RECOMMEND TO FILE
9 Partnership Discussions — Mountain View /Wheatland /Kneehill — July 8/99 Meeting re
shared joint services Letter from Reeve Hoff to other Councils requesting to further
explore the possibilities Nov 24/99 Motion confirming Kneehill County's position
regarding Joint services
Wheatland /Kneehill Dec 2/99 meeting with Wheatland interest shown in sharing of
Fire, Disaster, Assessment Planning Water, FCSS and E911 Dec 7/99 Joint Services
Committee formed to represent Kneehill- comprised of Jim Hanger and Rick Vickery
Dec 17/99 Joint meeting in area of Fire agreed to share Regional Fire /Disaster
Coordinator Dec.21 /99 Council approved the recommendations and interviews will be
at Wheatland County Feb 11 /00 Second round interviews at Kneehill County on
Mar 6/00
10 Hamlet Grass Cutting Consideration of contracting to local organizations for 80% of
cost Tabled until spring 2000
11 Planning issues — Council and the Planning Department will be meeting every second
Wednesday of the month beginning on January 12/99 from 8.30 A.M until 1200 noon
and continuing for 6 months Jan 12/00 Council /Planning first meeting decisions 1)
Subdivisions maximum one per quarter first parcel out, keeping acreage low tougher
statements in bylaw if site not developed or if good farmland notice on title regarding
dust noise, smell, and sewer and water must be on property 2) Zoning Create an
Industrial District and Recreation District which will revamp the current Agricultural and
Agricultural Conservation districts Mr Ruslmg will draft and present at Feb 9/2000
meeting Feb 9/2000 cancelled due to weather next meeting Mar 8/00
12 Agricore Concern regarding safety at intersection of Highway 21 and Agricore turnoff
Oct 7/99 Letter sent Tom Mammen AB Infrastructure Nov 4/99 Complaint received
regarding safety at rail crossing Nov 19/99 Letter sent to Transport Canada Railway
Dec 7/99 Transport Canada requested County conduct traffic survey and depending on
results Transport Canada will decide on a course of action Meeting arranged at site with
CPRail for Mar 8/00 FILE WITH H WEINS
13
Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz, AB Environment, advised must
have landowner's permission for lagoon discharge to flow across land or could be a
contravention of the AB Environment and Enhancement Act and of the Water Act
Nov 9/99 Letter sent to Hon Gary Mar to resolve matter Nov 18/99 met with Hon Gary
Mar who will investigate and report back AGENDA ITEM
14
MSCIA — Dec.8 /99 Special Board Meeting of the Municipal Safety Codes Inspection
Commission presented Background and Discussion Paper An accounting error between
the Agency not charging GST and the Commission claiming rebates the Committee
owes approximately $110,0000.00 There is not a Performance Bond in place to protect
the Committee from any commitments not met by the privately owned and incorporated
MSCIA and a high number of files have not been not completed as well as the 1998 audit
of the Agency s books being at a standstill Dec.21 /99 A letter was sent to Alberta
Municipal Affairs advising the County was withdrawing from the MSCIA effective
Jan 1/2000 and requesting they look after all permits and inspections for the County The
Planning Dept will handle the transition period and the dealings with the MSCIA and
Alberta Municipal Affairs and will advise new Development Permit applicants to wait on
their inspections until this matter is settled AGENDA ITEM{tD
15
County Hats As per Council request on Sep 14/99 Prices and samples obtained from L
Signature Signs The Patchman and Image Embroidery on Nov 19/99 Sample hats are in
16
vault next to Council tray NEED COUNCIL DIRECTION �L
Subdivision & Development Appeal Board Jan.21/2000 Closing date for
— member
appointment applications No applications received RECOMMEND TO FILE
17
Aerial Photos — Feb.4 /00 AB Environment called offering to do new aerial photos of
County for approximately $2500 00 Feb.22 /00 Council motion to purchase for no more
•
than $2500 00 Mar 2/00 letter sent requesting definite pricing
18
Ncil Silver Presentation Dec.21 /99 Council motion to present congratulatory plaque and
invitation to lunch with Council Mr Silver was unable to attend the Jan25 /00 Council
meeting and another date has not been arranged
19 Multi Media projector quotes — Quotes on various models from several suppliers have
been obtained Feb.8 /00 Council motion to arrange for demonstration of equipment.
Mar 3/00 checking with MountainVlew on their new projector prior to making
arranagements
20 Torrington Village Office — Current lease with the Torrington Tourism Action Society
expired May 31/99 Jan.5 /00 offer from Donna Manion & Brenda Albrecht to lease for
$150 00 per month Feb.22 /00 Upon direction from Council letter sent advising $200.00
per month including utilities and 90 days possession to allow for notice to be given the
current leasers Feb.28 /00 Request to see office referred to L McCook
TRANSPORTATION ITEMS
1 Radio System Upgrading — Mr McCook looking after this and looking into full dispatch
(Lonnie has file)
2 Historical Site — Oct 25/99 Request from Kneehill Historical Society to have the three
hills, located north of Town, declared a historical site ( clay being removed and scarring
. the hill) Dec 3/99 letter sent requesting legal description of land Jan 13/00 Legal land
SE 24 32 24 W4 Clint Gustafson aerial photos and letter from R Marz, including an �1(1Lmv
application for Historic Resource Designation were provided by Kneehill Historic w� t
Society Jan 14/00 Letter sent to landowner asking for response to the Historical Society
as per Nov 9/99 motion Jan 17/00 Letter sent to Kneehill Historic Society with copy of
letter to Clint Gustafson, aerial photographs and documentation for designation of an
historical site and wishing them luck in their endeavor RECOMMEND TO FILE
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Transportation and Utilities Report N
1 Plow trucks and graders were are on the paved surfaces yesterd
possible incase it starts to rain
2 The gravel crew is on the move back to 21 and 27 stockpile
3 I received information on a course being offered on livestock cr
accidents in the transportation hauling of livestock.
4
I have three bndge assessments we need to go over and decide 1111dt UPLIVI„ rvc cieeu. Z1
5 Ian Martins and Mark Blackburn attended the course needed to operate the Schmautz pit site
6 I have asked for re quotes on the County signs as we were not comparing apples to appies.W COS J DmLrnv
7 I have a motion to tear down the Swalwell camp kitchen and put a second one up at Kievers Ctv Q
There was some discussion about a group wanting to take this upon themselves and looking
after the camp kitchen Is there any new information or do I continue with the tear down mp0,
8 I d like to set a date for Fire /capital safety and employee day ZP2 C m Pa
9 I have the prelim design for 806 if any one would like to look at it T I h�
10 I'll be working with the counties close to boundaries on the road ban issue
11 We had an accident on 806 yesterday I have no details One of our plow trucks plowed to the site
and stopped to back up a foot at the scene and backed into a vehicle that had snuck up behind. � � ht,
12 The gravel crew shut down yesterday because of weather conditions of the roads and people were
passing the big trucks in unsafe manners
13 For information we will be getting the secondaries done first with all the equipment then we will get } .r
on the gravel and hamlets 1°
14 Had a call from John Seally phoned and chewed the hell out of me for our plow trick blowing snow
into his mailbox and tipping it over etc He was going to sue the county and get ahold of the driver d D mti v
to replace it I told him our policy that we accept no responsibility for mail boxes on road allowance RJ
I told him I would take it to council and he just kept threating me with how he is going to put it in the -V
Paper etc Real ignorant
15 Ran three plow tricks all night to try and get ahead of the game Boys out again� is morning
C it,or SuPerIAVek')Ae'lf