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2000-02-22 Council Minutes
KNEEHILL COUNTY AGENDA - COUNCIL MEETING February 22, 2000 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. Nil GENERAL. 6 Kneehill Ambulance Society 7 AAMD &C Spring Convention 2000 8 2000 Divisional Meetings 9 Joint Services Committee Report Regional Fire/Disaster Coordinator Update 10 Community Lottery Board 11 Effective Communications Workshop 12 Aerial Photographs TRANSPORTATION 13 Transportation and Utilities Report 14 AB Infrastructure Secondary Highways Transition Agreement 4 PLANNING. 15 Public Hearing Date to be set re Redesignation Pt NE 22- 31 -24 -W4 COMMITTEE REPORTS 16 Three Hills & District Seed Cleaning Plant — Jan 12/00 minutes 17 Feb 15100 Kneehill Regional Water Committee meeting report 18 Feb 12/00 Cosway Group Meeting in Beiseker report 19 Carbon & District Recreation Board — Jan 3/00 minutes 20 Feb 17/00 Drumheller & District Solid waste Assoc meeting report 21 Feb 17/00 KCRP Central Zone meeting report LATE ITEMS 1 KNEEHILL COUNTY COUNCIL MINUTES February 22, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street Three Hills, Alberta, on Tuesday, February 22 2000, commencing at 8 30 A.M The following were present for the meeting is Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One (After 8 55 A.M) Marjorie Vetter Division Four PRESENT James Hanger Division Five M Glen Wagstaff Division Seven Jennifer Deak Municipal Administrator and Lonnie McCook Assistant Administrator were present along with Barb Long who recorded the minutes Mr Vickery and Mrs Allan were not present at the meeting Reeve Otto Hoff called the meeting to order at 8 31 A.M CALL TO ORDER Requests were made to add the following to the Agenda 22 KIBA Committee Report • 23 Red Deer River Integrated Management Plan AGENDA Mr Hanger moved approval of the agenda, with the above additions CARRIED Mr Wagstaff recommended the Public Input Summary of the Red Deer River Integrated Management Plan be referred in its entirety, to the Municipal Planning Commission for their review This needs to be done prior to the final Local Authorities Committee RDRIMP -INPUT ON Members of the Red Deer River Integrated Management Plan meeting, to be held on PUBLIC SUMMARY Thursday March 2, 2000 as final edit recommendations have been requested Mrs. Vetter moved the Red Deer River Integrated Management Plan be referred to the Tuesday, February 29, 2000 meeting q f the Municipal Planning Commission for reviewK G and input and further that Bob Boake, former representative on this committee, be ' invited to help provide background information. CARRIED APPROVAL OF Mrs Vetter moved approval of the February 8, 2000 minutes MINUTES CARRIED The Administrator s report was reviewed Mr Wagstaff moved approval of the Administrator's report, as presented APPROVAL OF ADM REPORT CARRIED Mrs Deak presented the February 17 2000 Executive Committee report Under Executive #4 Donation Request from Guatemala Medical Mission for medical EXECUTIVE supplies Mr Wagstaff advised caution in granting requests to charities other than the ones COMMITTEE previously identified by Council to receive regular donations (STARS and Salvation Army) in order that Kneehill County be perceived as being fair and equitable Mrs Deak advised there is room in the budget for other donations, with decisions based on the discretion of Council Mr Hanger moved approval of the Executive Committee report as presented APPROVAL OF E.0 REPORT CARRIED Mr Wagstaff moved approval of the accounts presented for payment today, subject to ACCTS PAYABLE review by the Finance Committee of Councillors Hoff and Vetter CARRIED Mrs Deak reported an application had been received from the N E of 22 31 24 W4 to PUBLIC HEARING amend the Land Use Bylaw designation from Agricultural to Country Residential REQUEST NE 22- 31 -24 -W4 SDI IN 41 IL 00,11- KNEEHILL COUNTY COUNCIL MINUTES February 22, 2000 Mrs Fetter moved a date be set for Tuesday, March 21, 2000, at 130 PM for a Public MAR.21 /00 1.30 Hearing to hear this application for redesignation and further, the necessary notices be P.M. TIC ML-friv sent to all involved parties XAuxYnaG► Mrs Lowen entered the meeting at 8 55 A.M CARRIED Mr McCook introduced a subdivision concern as reported on his Transportation and RECONVENE Utility report A subdivision request at the N E of 9 30 25 W4 Eitzen/Seiler approved by T &U REPORT the Municipal Planning Commission, has a road diversion located within the boundaries of ro /r, 4 the subdivision that was not addressed at the time of subdivision To settle this issue now SBDV CONCERN will require a relaxation of the setbacks due to the proximity of the house to the road EITZEN /SEILER NE diversion closure or cancellation of the road diversion or selling the portion of the road 9- 30 -25 -W4 diversion within the subdivided area to the land owner i Mrs Lowen requested this matter be referred to the Municipal Planning Commission to be T b mC-- w10 dealt with at the next meeting to be held on Tuesday, February 29, 2000 Mrs Deak AL*001 nC, suggested the issue of follow up and the provision of proper checks in place to avoid this F,ME 44.A'urtc ts"O, type of situation be presented at the next Planning meeting to be held on Wednesday -6 March 8 2000 Council directed the Municipal Administrator Mrs Deak, to advise the t" mPC planning department follow up is compulsory on all SDAB decisions and a review of past BLUEPRINTS decisions must be conducted to ensure conditions have been met Any conditions required' by the SDAB and not met must be presented to Council to be dealt with Mr Hoff moved the meeting go "in camera" with .Iennifer Deak, Municipal Administrator remaining Time 9 35 A.M CARRIED IN CAMERA 9.35 A.M Mr McCook and Mrs Long left the room Time 11 25 AN Mrs Lowen moved the regular meeting reconvene. CARRIED Mr McCook and Mrs Long reentered the meeting RECONVENE The balance of the Transportation and Utility Report was presented with Mr McCook 11.25 A.M adding an additional item the Fire & Capital Committee T &U REPORT Mrs Lowen reported she had received a complaint of the grader operator crowning a road too much Mr McCook, Public Works Superintendent, explained all the roads in the municipality are treated the same way The grader operators crown the roads in the fall to save gravel from being bladed into the ditches and in the spring the gravel is spread evenly i over the road surface Mr McCook informed Council, the Fire & Capital Committee had recommended a letter be written to Richards Engineering requesting a detailed explanation of the $7 539 22 TROCHU FIRE invoice received for the Trochu Fire Hall building and asking how much of the charge HALL- INVOICE would be dropped if the County does not use any of the services provided, other than the RICHARDS ENG preliminary drawings In response to a question from Mr Wagstaff, asking why the BLUEPRINTS County would change firms at this date as it would be more economical to pay for minor changes to be made by the original architectural firm than to start again, Mr Hanger explained the Fire & Capital Committee has a different building plan in mind, the Strathmore County fire hall, and has access to those blueprints Mr McCook also advised it would not be necessary to have specific blueprints for each trade as the County will be r D n1c-mo$ the general contractor and will specify exactly what is required for the building At-44 Mrs Lowen moved a letter be sent to Richards Engineering to get a breakdown of the services included in the $7,539 22 invoice. JD/LflN CARRIED KNEEHILL COUNTY COUNCIL MINUTES February 22, 2000 Mr McCook advised he is currently investigating buying and hauling gravel into the GRAVEL County, reserving the County's own gravel pit for a time when purchasing is not an option PURCHASING Mr Hanger suggested the costs for bringing in gravel by rail and stockpiled be investigated J D m e wto i o A. Mr Wagstaff moved approval of the Transportation and Utility report. APPROVAL OF T& CARRIED U REPORT Mrs Deak informed Council a revised schedule had been received from Alberta ; /0 5 Infrastructure specifying a transition date of May 1 2000 This schedule would provide ti,, 'C g Kneehill County with $81 093 00 for maintenance of the secondary highways for the 31 days from April 1 2000 to May 1,2000 plus the current ledger balance of approximately $433 70000 AB INFRASTRUCTURE Mr Hanger moved Kneehill County accept the proposal from Alberta Infrastructure for — TRANSITION the secondary highways transition date of May 1, 2000 DATE OF MAY 1/00 CARRIED The meeting recessed for lunch from 11 46 A.M until 1 10 P M LUNCH RECESS �4 Mrs Deak read the position papers and draft operational agreement presented at the February 17 2000 Kneehill Ambulance Society meeting The members of the Kneehill ,rqV z`a� A 5I id v Ambulance Society will present the draft agreement to their respective Councils and inform F►,,i:'D K Kneehill County of their decision at the policy review meeting scheduled for April 4, 2000 n►c►w1 �- KAS /KNEEHILL Mrs. Lowen moved to ratify the draft operational agreement between Kneehill County COUNTY DRAFT and the Kneehill Ambulance .Society. AGREEMENT CARRIED t�5+%►rt Mr Wagstaff moved the review of the 2000 Divisional Meetings be tabled until the 2000 DIVISIONAL March 7, 2000 Council meeting, when all Councillors will be in attendance. MEETINGS CARRIED TABLED )A) C1 Mrs Deak reported on information received regarding the AAMD &C Spring Convention AAMD &C SPRING and obtained confirmation of hotel room requirements CONV Monday, March 27,2000 Registration from 12 00 Noon until 9 00 P M Reeve's Meeting 4 00 P M March 27 2000 P 4j,a6166 Trade Show 2 00 P M to 9 00 P M S-0 & L MLA Meeting 7 00 P M to 9 00 P M `yi- c g Tuesday, March 28 2000 regular sessions until after the luncheon on Wednesday March _ 29 2000 Mrs Vetter moved the Kneehill County Councillors, Mrs. Deak, Municipal APPROVAL TO Administrator and Mr McCook, Assistant Administrator, attend the AAMD& C 2000 ATTEND SPRING Spring Convention. CONVENTION CARRIED J- zrre -" �L C -R Mrs. Lowen moved the .loint Services Committee Report be tabled until the next JOINT SERVICE D loS Council meeting COMM REPORT TABLED CARRIED Mrs Deak reported the Kneehill Community Lottery Board has decided to continue for KNEEHILL COMM another year with the existing policy whereby each municipality provides administration LOTTERY BOARD services on a yearly rotation basis The administrative services for 2000 will be supplied by ADM SERVICES Kneehill County Mr Wagstaff moved approval of the Kneehill Lottery Board report, as presented JD/MIN KNEEHILL COUNTY COUNCIL MINUTES February 22, 2000 CARRIED Mrs Deak recorded the names of all those interested in attending the Effective Communications and Actions workshops, being sponsored by Alberta Municipal Affairs 41 and advised registration would be handled by the administrative office Mrs Deak advised a call had been received from Alberta Environment, offering new aerial photographs of the County, at an approximate price of $70 00 per township for a total maximum amount of $2,500 00 (this price could be lower depending on the number of municipalities ordering aerial photographs) Kneehill County s current aerial photographs are from 1993 r EFFECTIVE COMM AND ACTIONS WORKSHOP Tb Nc ,I o t tf!o F1 APPROVAL FOR NEW AERIAL PHOTOS Mr Hanger moved Kneehill County arrange to purchase new aerial photographs of the SD m ramo County, to a maximum price of $2,500 00 6 L- CARRIED The following committee reports were presented and highlights noted COMMITTEE Three Hills & District Seed Cleaning Plant — minutes of January 12, 2000 meeting REPORTS Kneehill Regional Water Committee — minutes of February 15 2000 meeting County presented letter advising Kneehill Regional Water Committee if nothing definite in place by April30, 2000 Kneehill County will not be participating in this Committee Ratepayers should form a committee and if enough interest i approach the County with a petition giving the amount they would be willing to deposit and the total amount they would be willing to pay for a water line Cosway Adjacent Land Owners Association — Meeting Feb 12/00 Beiseker, AB MLA's advised up to the municipalities to put any restrictions on development - Planning department recommending Development Permits for the Trail Net Water Relay Carbon & District Recreation Board — minutes of Jan.3 /00 meeting Drumheller & District Solid Waste — Review of Feb 17/00 meeting by M Vetter Referral to ASB for possible solution regarding the number of left over veterinarian supplies and containers (needles etc.) deposited in transfer boxes in io BRuc Ls Kneehill County KCRP Central Zone minutes of Feb 17/00 meeting KIBA Seed Cleaning Plant meeting Mr Hanger moved approval of the committee reports, as presented Mr Wagstaff moved the meeting he adjourned Time 210PM Reeve JIMIN unici al Administrator CARRIED AwouRNMENT CARRIED Transportation and Utilities Report Feb 22, 2000 1 The fence is up at the new dumpsite Road committee will take a look at it next trip. 2 Plow trucks were going in the last two weeks steady Graders are going somewhat, it is a hit and miss deal You almost have to cover every road. They are only working 8 hr days is 3 I'd like to address or bring to council s attention a subdivision concern that may be some concern. 4 The gravel crew is hauling out of Ed McNairs. 5 The shop has been busy repairing equipment for spring. 6 We have staff working on setting the rate for the Torrington water They had to wait until year end for the costing. '1 F• re- f C'2PL4Q � Comm +ee- I L 1J / +ICC ©Oki �41�L► C �.CiDRKS �JUpERIWi EN��IJ .r�