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HomeMy WebLinkAbout2000-02-08 Council Minutes0 KNEEHILL C AGENDA- COUNC February 8, 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable 6 Financial Reports APPOINTMENTS. 9 00 A.M Long Service Awards — see a GENERAL. 7 Long Service Awards 8 AANID &C Spring Convention 2000 Workshop 9 CAAMD &C 2000 Curling Bonspiel 10 Letter from Mountain View County re Tax Apl 11 2000 Divisional Meetings 12 Recreation Committees 13 Torrington Office/Fire Hall Building 14 Trochu Fire Hall Loan Bylaw Referral to Fire and Capital Committee Fire and Capital Committee Report 15 Joint Services Committee Report - Regional Fire/Disaster Coordinator Update 16 AAMD &C Proposed Environmental Policies TRANSPORTATION. 17 Transportation and Utilities Report 18 AB Infrastructure Secondary Highways Transition Agreement Meeting 19 County Highway Signs AGRICULTURE. 20 Water Quality Conference Registration 21 Agricultural Service Board Minutes January 21/2000 22 2000 ASB Budget COMMITTEE REPORTS 23 CAAMD &C Special Zone Meeting — January 21/2000 24 Golden Hills Regional Div #15 — Dec 14/99 Minutes 25 Wild Rose Economic Development Corporation — Feb 3/2000 meeting report LATE ITEMS 1 IOMP KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 A regular meeting of Council was held in the Kneehill County office, 232 Main Street Three Hills, Alberta, on Tuesday, February 8, 2000, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Jane Allan Marjorie Vetter James Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three PRESENT Division Four Division Five Division Six Division Seven Jennifer Deak, Municipal Administrator, and Lonnie McCook, Assistant Administrator were present along with Barb Long who recorded the minutes Roy Enzie and Kevin Hoppins were present when the meeting commenced CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 A.M IN CAMERA Mr Hanger moved the meeting go "in camera" with Lonnie McCook, Public Works OUT OF CAMERA Superintendent Time 8 36 A.M CARRIED All non elected persons, other than Mr McCook, left the room Time 9.05 A.M All the non elected persons, who had previously left the room, reentered at this time Brian Meding John Jeffery, Lon Wildeman, Henry Weins and Brian Plant entered the meeting at 9.06 A.M and Doug Knapp entered at 9 12 A.M Mr Hoff welcomed the above employees to the Council meeting Mr Hoff extended congratulations to these employees and proceeded to present the long service awards in recognition of their years of service with the County As Alan Siemens and Brian Bauman were unable to be in attendance, Mr McCook will present their awards at a later date Messer s Bauman Jeffery, Knapp, Plant and Wems and Mrs Wildeman left the meeting at 915A.M Mr Hoppins and Mr Enzie were advised they were welcome to stay for the remainder of the meeting however no appointment had been scheduled It was ascertained that Messrs Hoppins and Enzie wished to discuss the Trochu Fire Hall facility Council advised it had not yet been presented with the Fire and Capital Committee's report therefore felt any discussions would be premature Council requested the opportunity to review and discuss this Committee's report and set its direction Council assured Messrs Hoppins and Enzie that when a decision has been made on this facility representatives from the Trochu & District Fire Department will have input and then Council will re look at these plans Mr Hoppins advised representatives for the Trochu & District Fire Department will be Fire Chief Lawrence Hogg President of the Trochu Fire Association, Kevin Hoppins and Deputy Fire Chief, Roy Enzie Mr Hoppins advised the Trochu Fire Department was willing to be flexible and would like the opportunity to make trades or concessions in order to get some of the things the department believes to be important in the new facility Council noted it was committed to select a plan that would adequately meet the needs of the Trochu & District Fire Department It was reported Mr Phil Frere Councillor for the Town of Trochu, had approached some of the County Councillors after the February 7, 2000 Divisional Meeting and advised the Town of Trochu would be sending a letter informing Kneehill County the title to the land for the new fire hall facility would not be transferred to the County until the town of Trochu had approved the building plans JDMIN LONG SERVICE AWARDS �� rnEmo i ,,VW f 0�- TROCHU FIRE HALL KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 Council reconfirmed its position that any future new fire hall buildings that the County will be involved with will be solely constructed and owned by Kneehill County It was mentioned that while this Is a good building site it is not the only land available At the request of Council, Mrs Deak left the meeting briefly at 9 29 A.M and returned to report no correspondence had been received from the town of Trochu regarding their position as reported Mr Enzie and Mr Hoppms left the meeting at 9 32 A.M The consensus of Council was to refer all complaints and questions regarding the new Trochu Fire Hall facility to the Fire & Capital committee with any local concerns being fielded by Mr Enzie and Mr Hoppins Mrs Vetter moved approval of the agenda. N A, a, b Mr Wagstaff moved approval of the January 18, 2000, minutes AGENDA APPROVAL APPROVAL OF CARRIED MINUTES The Administrator's Report was reviewed Mr Vickery moved approval of the Administrator's report, as presented ADMINISTRATORS CARRIED REPORT Mrs Deak presented the February 3 2000 Executive Committee report Under Item #7, Multi Media Projector Quotes Mr Vickery suggested checking with Mountain View County as they have dust purchased a projector Under Item #33, Cosway Adjacent Landowners Association s Public Meeting Council recommended Mrs Allan, Mr Hanger and Mrs Vetter attend this meeting on February 12, 2000 at the Beiseker Hall EXECUTIVE COMMITTEE Mr Hanger moved approval of Executive Committee report, as presented REPORT CARRIED Mr Wagstaff moved approval of the accounts presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Wagstaff CARRIED The December 31 1999 bank reconciliation and net cash comparison reports were ACCOUNTS reviewed PAYABLE Mr Vickery moved approval of the Financial Reports, as presented CARRIED FINANCIAL The meeting recessed from 10 05 A.M until 10 20 A.M REPORTS T & U REPORT The Transportation and Utility Report was presented Mr McCook advised he would arrange for a Safety Committee meeting in March, SAFETY COMM 2000 Council agreed with Mr McCook s recommendation that a contract for providing E911 FULL E911 full dispatch be signed between the towns and villages within the municipality DISPATCH t and Kneehill County rather than between those urban centers and the City of Red 4 'D r © r' `- 1 Deer Mr McCook reported on the Division 1 proposed road project He advised the T &U REPORT majority of the population is located In the muddle of the division and the need is to provide a north/south trade route with access to a primary highway Upon discussion and review, he felt the Hesketh Hill needs reconstruction While little JDIUIN • • KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 better than one mile of construction is required, it will be an expensive mile due to SNESKETH HILL the coulee and the possibility of needing a bridge or a culvert He will approach DIV.1 Torchinsky Engineering for a cost estimate and will present the information to Council for a decision on the project Mr McCook requested clarification as Council Grainger m�m� ro which had been previously approved a road project but was not listed in current project rotation On the current rotation, for Division 2, are the Bob ROAD PROJECT Penner Road Project and the finishing of the Ralston Project (approximately 0 25 ROTATION 2000 - mile) The order of rotation for the road projects scheduled for 2000, 2001, and 2001 -2002 2002 are as follows Division 1, Division 5, Division 7 Division 4 Division 3 and Division 2 GRAINGER ROAD CONFIRMED ON Mr Hanger moved the Division Two road project, known as the Grainger Road and ROAD PROGRAM consisting of approximately 4 miles, be placed on the road project rotation commencing in 2003 CARRIED APPROVAL OF T& U REPORT Mrs Vetter moved approval of the Transportation and Utility report, as presented -r,1b mEma� ups CARRIED Mrs Deak reported on the February 3 2000 meeting with Alberta Infrastructure in Hanna Alberta. Alberta Infrastructure has provided the County with two memorandums of agreements for the secondary highway transition offering options for the transition date to accommodate the provincial contracts for the three contractors currently providing service within the County Mrs Deak advised Kneehill County has an approximate $500 000 00 ledger balance for the secondary highway partnership program and these monies will be received upon final transition Mr. Vickery move approval of the February 3, 2000 Alberta Infrastructure and Kneehill County meeting report CARRIED The County Highway Sign committee, of Mr Vickery and Mrs Vetter, reviewed the quotes received to provide aluminum highway signs with reflective coating (Twenty four 24 "x32" and four 4 x10 ) Alpine Signs $8,816 80 including GST McEwen Graphics $14,744 00 plus GST Countryside Graphics $6 669 00 plus GST The Committee recommended, providing these signs are of equal quality Kneehill County purchase signs from Countryside Graphics, this being the lowest bid Mrs. Lowen moved Kneehill County concur with this committee's recommendation to purchase the County highway signs from Countryside Graphics. CARRIED Mrs Deak advised in light of Kneehill County s joint services position and policy with respect to new fire hall facilities, the loan bylaw, authoring the loan from the County to the town of Trochu for their share of the proposed fire hall, should be rescinded Mrs Vetter moved first reading be given to Bylaw #1418, this being the bylaw to rescind Bylaw #1406, which authorized the municipality to loan monies from the general revenue reserves of Kneehill County to the Town of Trochu for the purpose of financing, undertaking and completing the Trochu fire hall project. CARRIED Mrs. Lowen moved second reading to this bylaw. Mr. Hanger moved third reading be given to this bylaw at this time. JD/i IN CARRIED Pa01)00r, to o-at AB INFRASTRUCTURE MEETING — TRANSITION DATE COUNTY HIGHWAY SIGNS MEMO LA)> A YhE�mv BYLAW #1418 TO RESCIND BYLAW #1406 TROCHU LOAN L:-1'/ A: ,till 0 • rA KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 Mrs. Allan moved third reading to Bylaw #1418 CARRIED UNANIMOUSLY CARRIED Mrs Allan moved to ratify Council's recommendation that the new Trochu Fire Hall T D i'll -c' building be referred to the Fire & Capital Committee. CARRIED TROCHU FIRE HALL Mr Vickery suggested in future Councillors, other than those representing the local � �mE division be appointed to any Committee involved in local issues It was agreed this would provide the opportunity to provide an unbiased perspective and present the County's c rO overall interests The Fire & Capital Committee report was presented The following recommendations FIRE /CAPITAL were reported regarding the Trochu Fire Hall facility COMMITTEE Kneehill County acts as the general contractor and hires the site supervisor from MEETING Wheatland to oversee the project Kneehill County will construct a four bay 50x100xl8 foot building subject to and TD rnismo transfer to Kneehill County Ta �v26 Kneehill County will pay 100% of all construction costs including utility hook ups The Committee will further meet to finalize quote procedures and other related items Lengthy discussion followed with the Committee explaining they want to be 100% TROCHU FIRE HALL responsible for all costs so there will be no confusion as to responsibilities, this includes all utilities from the property line to the building Concern was expressed regarding possible traffic problems if a coin operated water loading site was located at the new fire building. Mr Wagstaff reported it would be more financially viable for the town if located at the fire hall, as only one large water line would need to be installed Mr Wagstaff also reported a Lottery Grant is in place for $10,000 00 for the construction and development of a mezzanine, and felt there was no reason these funds should not be used The Fire & E911 FULL Capital Committee will discuss all the issues regarding the new Trochu Fire Hall and bring DISPATCH their recommendations to Council Mr McCook presented the proposed agenda for the upcoming meeting with the Fire Chiefs to provide an update on the status of E911 full dispatch and to present the protocol and standard operating procedures as determined by the city of Red Deer, to be used when E911 full dispatch is implemented The procedures aren t changing dust being clarified and defined, which will set out the command lines for "at the scene' incidences Mr Vickery moved acceptance of the Fire & Capital meeting report, as presented CARRIED Div 6 &7 MEETING Mr Vickery reported on the February 7, 2000 Division 6 and 7 meeting held at the Trochu Hall and reviewed the notes recorded by Mrs Vetter Mr Vickery advised there were 21 ratepayers present and in addition to the agenda items there was discussion on E911 Full Dispatch, Kneehill Regional Water Commission, FCSS garbage sites and tipping fees and County policy on subdivisions The consensus of the Councillors was the meeting was informative and went well Mr Hanger moved approval of the Division 6& 7 meeting report. CARRIED Mrs Deak provided an update on the Regional Fire/Disaster Coordinator position The Joint Services Committee, Mrs Deak and Mr McCook met with the Wheatland County Joint Services Committee on February 4, 2000 to go over the applications for the above position Mrs Deak reported 68, well qualified applicants had sent resumes which the Committee had short listed to 6 Interviews will be conducted on Friday February 1 1, 2000 at the Wheatland County office JDIMIN J` REGIONAL FIRE /DISASTER COORDINATOR c I-] KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 Mr Hanger moved approval of the report providing an update on the Regional FirelDisaster Coordinator position. CARRIED REC BOARD Mrs Deak requested Council clarify whether there is a need for Kneehill County REPRESENTATION representation on local Recreation Boards as the County contributes a $100,000 00 grant annually to be divided, by decision of a separate board between the recreation areas having swimming pools and /or arenas Only the Trochu (2 representatives) and Carbon (1 �o +✓ representative) Recreation Board meetings are being attended by County Councillors, who �E feel their contributions to the boards are important Mr Wagstaff moved Kneehill County have only one Councillor as a representative to �Lpa the Trochu Recreation Board with this representative being either Mr rickery or Mr "' I � t � " Wagstaff, and further, the issue of recreation board representation be reviewed at the 2000 Organization meeting CARRIED The meeting recessed for lunch from 12 05 P M until 1 10 P M AAMD &C WORKSHOPS — Mrs Lowen was not present when the meeting reconvened due to a previous commitment SPRING CONVENTION Mrs Deak presented a list of the planned five workshops to be offered at the AAMD &C S M 4 -. Spring Convention and the Councillors picked their first, second and third workshop 4, V-° CAAMD &c r U 11 choices - CURLING BONSPIEL Mrs Deak reported the CAAMD &C curling bonspiel will be held on Friday March 3 °-} 2000 in Rimbey, Alberta It was decided a rink consisting of Mr Wagstaff, Mrs Lowen, iti�'"� Mr Vickery and Mr Hanger with Mr McCook as an alternate, attend the bonspiel MTNVIEW Mrs Deak read a letter received from Mountain View County, advising they are presently COUNTY in the process of dealing with a reassessment by Canada Customs and Revenue Agency TAXATION concerning the municipal officer's allowance and inquiring if Kneehill County would be REASSESSMENT - interested in pursuing this issue on anoint basis The reassessments issued are to disallow a COUNCILLORS portion of the amounts paid to them as non taxable non accountable allowances Mrs Vetter moved, due to a lack of similar concerns regarding taxation reassessment, Kneehill County not pursue this issue on a joint basis with Mountain View County, but that it be referred to the AAMD &Cfor their input. CARRIED Discussion ensued regarding a rental request for the front office space of the old Torrington Village office The Torrington Tourism Action Society whose lease expired May 31, 1999, is currently renting this space for $25 00 per month Council decided that due to liability concerns, the only usage of the building should be by the KCRP, Torrington TORRINGTON & District Fire Department and the leaseholder Council requested a letter be sent to VILLAGE OFFICE Donna Manion and Brenda Albrecht advising the County approved a rental amount of RENTAL $200 00 per month including utilities, for the office space located in the front portion of the L-t *° building with the understanding the balance of the building will be occupied by only the Fire Department and the Kneehill Community Resource Program (KCRP) Mr Hanger moved, upon acceptance of the rental amount of $200 00 per month including utilities for the office space located in the front portion of the old village office, and with the understanding the balance of the building will be occupied by only the Torrington Fire Department and the KCRP, a letter be sent giving 90 days notice to the Torrington Tourism Action Society AAMD &C DRAFT CARRIED ENVIRONMENTAL POLICIES Mrs Deak read the introduction and background information on the proposed JD/MIN KNEEHILL COUNTY COUNCIL MINUTES February 8, 2000 environmental policies drafted by the AAMD &C The attached questionnaire was Ltn� completed providing comments and concerns on the objectives designed to guide the AAMD &C in its future activities on environmental issues Mr Vickery moved the questionnaire, as completed, be returned to the AAMD &C for their consideration CARRIED As requested by Mr Sommerville, Agricultural Fieldman Mrs Deak inquired how many Councillors would be attending the February 15, 2000 Water Quality Conference at the Three Hills Community Center, and was advised all would be in attendance ASB MEETING Mrs Deak presented the minutes from the January 21, 2000 Agricultural Service Board MINUTES AND (ASB) meeting Council discussed and agreed that the minutes need to be amended, as the BUDGET ASB is a recommending board only and is not able to approve motions The ASB budget CONCERNS was reviewed and compared with prior years budgets and actual costs Further discussion j-� mc,,i„D on the objectives of the ASB and the possibility of reducing the budget arose TC)b Rvt; Mr Vickery moved discussion of the ASB budget and objectives be tabled until Mr. _ 6*r � A) C i cad Sommerville, the Agricultural Fieldman, and all Councillors are present. /A!P4C+i1'oD CARRIED The following committee reports were presented and highlights noted CAAMD &C Special Zone meeting of January 21, 2000 — AB Infrastructure presented information regarding the Secondary Highways transition COMMITTEE implementation REPORTS Golden Hills Regional Division No 15 meeting of December 14 1999 Torrington School Building will be listed for sale Three Hills Multi Purpose Facility — The school division will support and will actively pursue $300,000 00 through the Innovative Project Fund as well as provide services and equipment for the electrical mechanical and control system valued at $200 000 00 The Director and Asst Director of ADJOURNMENT School Facilities will work in partnership with the Community Renewal Society for project management to achieve construction cost savings Portable classroom will be provided for Carbon Wildrose Economic Development Corporation (WREDC) Director meeting Feb 3 T) 2000 Mr Wagstaff moved approval of the committee reports, as presented Mr Hanger moved the meeting be adjourned Time 230PM Reeve -eL nicip Administrator 'J CARRIED MIMIN 6 0 :1 ADMINSTRATOR'S REPORT January 19 — February 8, 2000 REPORT Balance Forward $ 0.00 1 Mr Sulo Luoma has advised he is unable to meet with Council in February for his presentation and will advise later in the month as to his availability to attend the March Council meetings BALANCE CORRESPONDENCE $ 0.00 1 Jan 27/2000 Rec #0038394 AB Treasury $ 1988 75 Bridge File #6588 SSW 27- 30 -26 -4 2 Receipt received from The Salvation Army for $1000 00 donation 3 Jan 15100 Alberta Gazette Part I & II 4 Dec 31/99 Index of Regulations 5 Feb8 /00 Agenda Golden Hills Regional Division No 15 Board of Trustees Meeting. 6 Jan/2000 Municipal Law Bulletin 7 AMA Guidebook & Manual — Assessment Review Board 8 Jan/2000 AB Health and Wellness Report on the Health of Albertans. Looking Through a Wider Lens 9 Feb /2000 Municipal World magazine 10 Jan/2000 Hoof Prints newsletter 11 Winter 2000 Bright Ideas newsletter 12 Jan/Feb 2000 Pitch In Canada Volunteer newsletter 13 Winter 99 Prime Minister's Update newsletter 14 Jan 12 &26/00 AAMD &C Contact newsletters 15 Jan 21 &28 and Feb 4/2000 Armet Report newsletter 16 Nov/Dec 99 The Prime Minister's Forum newsletter 17 Dec 1999 /Jan 2000 AADAC Developments newsletter 18 Winter 2000 Sport and Recreation quarterly newsletter 19 98/99 Golden Hills Regional Division Annual Education Results Report newsletter 20 Employment Opportunity — Asst Agricultural Fieldman — County of Pamntearth 21 Employment Opportunity — Asst Agricultural Fieldman — County of Vermillion River 22 Employment Opportunity — Public Works Superintendent — M.D of Clear Hills 23 Employment Opportunity — CAO, Town of Provost 24 Seminar advertising — Local Government Leadership (LGL) Institute 25 Seminar advertising — The Exceptional Assistant 26 Seminar advertising — Environmental Law in Alberta. 27 Conference advertising — Local Government Administration Association 28 Seminar advertising — Stormwater Management 29 Seminar advertising — Employee Leave Issues in Alberta. 30 Seminar advertising — How to Handle People With Tact and Skill. 31 Conference advertising — IPPSA 6h Annual conference 32 Program advertising — Queen s School of Business 33 Course advertising — CRSP Preparation Course 34 Course advertising — Municipal Safety Training Courses Jan — Apr, 2000 35 Seminar advertising — Assertive Communication Skills for Women 36 Seminar advertising — Employee Discharge and Documentation in Alberta 37 Advertising — Emergency Response Institute — Disaster Planning procedures 38 Advertising — Emergency Response Management Consulting 39 Advertising — Butterworths Book — The Law of Municipal Liability in Canada & Municipal Law Collection 40 Advertising — H & R Block Tax Service 41 Advertising — Compu Red]. Tenex — Computer Supplies 42 Advertising — Novell Consulting Services- Computer training 43 Advertising — Wells Fargo — Business Line of Credit Minute/adminreport2000doc 1 ADMINSTRATOR'S REPORT January 19 — February 8, 2000 44 Advertising — Bearden Engineering — Building Consulting Services 45 Advertising — Auto Administrator Int'l — Windows bases Tax/Utility Billing 46 Advertising — Telus Advantage Performance Program 10 47 Advertising — Bridge Brand Jan/Feb 2000 price list 48 Advertising — The Home Depot 49 Advertising — Ray's Home Hardware 50 Advertising — True Value Hardware 51 Advertising — Radio Shack 52 Advertising — Sears Catalogue 53 Jan 12/99 Jan 19 & Jan 26/2000 Drumheller Mail newspaper 54 Jan 19, Jan 26 & Feb 2/2000 Three Hills Capital newspaper 0 0 HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Jack William & Marguerite Lots 42 &43, Blk 4 Plan 5050 AK House (913 sq feet) Moved onto Lot Swalwell AB $30,00000 2 Jack, William & Marguerite Lots 39 -41, Blk4 Plan 5050Ak House (1020 sq feet) Moved onto Lot Swalwell AB $30,00000 3 Toews, Lorne SE 18- 30 -25 -W4 Dug Out- Watering Pond $2 000 00 40 x 80' approx 4 6 feet deep 4 Bell, Les & Cathy NE 5 -30 -21 W4 New House 1920 sq feet $100,00000 5 Adams Randy & Fraser Shelly SW 17 30 25 -W4 Addition 45 x 20 $25,00000 Minute/adminreport2000doc 2 • f Transportation and Utilities Report Feb. 8,2000 1 Gravel crew is hauling out of McNairs 2 We had some of the graders working over intersections and ice or snow problems. 3 I had a meeting with Kurt Bauer to discuss gravel options to the County I told the boys to give us 1) 07- L )S A written option on price and quantity and I will bring this to council once I have it. s" e mp �L 4 We need to discuss 911 dispatch and how we will provide this service to the towns. We are the 5aL P' a ones providing the service through RedDeer, through our system, and I think to keep things TC,rVTV-� A simple and in a controlled manner, the towns should sign an agreement with us acknowledging this 5 I'd like to get permission from council to start the Torrington street grant process rolling. There is an agreement in place with AT &U for funding. 6 I d like to set up a Safety committee meeting to go over audit and other related items. 9eE c MP--1- TZ m-wo pu)r' 7 We ended up purchasing a new water meter reading gun for $400 and change the old one quits rfv.a 51*w*wA1K 8 Road project order of rotation and Division 1 request Se4 cmp a ,i hrni:m - PLO S-