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Home My WebLink About2000-01-18 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING January 18, 2000 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS GENERAL. 6 Torrington Office /Fire Hall Building 10 7 Joint Services Committee Report - Trochu Fire Hall 8 Carbon Transfer Site Building 9 Kneehill Community Lottery Board 0 Draft Regulations under the Agricultural Dispositions Statutes Amendmer 1 AAMD &C Proposed Environmental Policies 5411 'RANSPORTATION ITEMS. 12 Transportation and Utilities Report 13 AB Infrastructure — Prenuer's Task Force on Infrastructure Proposal to Transfer Responsibility for Secondary Highways Implementation Guidelines AAMD &C Secondary Highways Transition Meetings 14 Hamlet Water and User Fees Rates PLANNITG. 15 Plannwg Meeting Report 16 TrailNct /Cosway Adjacent Landowners Association COMMITTEE REPORTS 17 KALS Nov 18/99 meeting minutes 18 CAAMD &C Zone Directors meeting minutes — Jan 7/2000 LATE ITEMS 1 KNEEHILL COUNTY COUNCIL MINUTE► January 18, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Stri Three Hills, Alberta on Tuesday January 18, 2000 commencing at 8 30 A.M The following were present for the meeting 40 Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Jane Allan Division Three James Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven Jennifer Deak, Municipal Administrator and Lonnie McCook, Assistant Administrator, were present along with Barb Long who recorded the minutes Mrs Marjorie Vetter was not present for the meeting Reeve Otto Hoff called the meeting to order at 8 35 A.M oel"- Requests were made to add the following to the agenda `Iqw 19 Seed Cleaning Plant Convention 20 South Saskatchewan River Basin 21 Alberta Fire Chiefs Meeting 22 TransAlta News Release 23 County Highway Signs 24 Agenda for Divisional Meetings Mr Wagstaff moved approval of the agenda, with the above additions. CAR >F:IED Mrs I oven moved approval of the .lanuary 4, 2000, minutes CARRIED PRESENT CALL TO ORDER AGENDA ADDITIONS AND APPROVAL APPROVAL OF MINUTES The Administrator s and Pending Report were reviewed Under Pending Item #4, E91 1 Full Dispatch, Mr McCook advised he will be setting up a meeting between the Fire /Capital Committee and Mr Jeff Lunder the Red Deer regional F/",-) dispatch team leader to discuss fire protocol, prior to meeting with the fire chiefs Under Pending Item #7 Kneehill County Recycling Grant Council recommended the remaining grant money for 1999 be held until Feb.28 2000 and if no further requests for APPROVAL O F funding are received the balance should be distributed as per policy ADMIN. REPORT Under Pending Item #11, Agricore intersection, Mr McCook advised the County has AND PENDING completed the traffic count and are awaiting a response from Transport Canada F "'= )> REPORT Under Pending Item #l2, Torrington Lagoon Wastewater, Council recommended another letter be sent to the Hon Gary Mar Minister of Environment, and if a reply is not received schedule another appointment to meet with him during the AAMD &C Spring Convention Under Pending Item #14, County caps, Council recommended the quotes be reviewed and a decision made when all of Council is present Mrs Deak further reported the fire notice for the County, had been lifted effective January 15 2000 Mr Vickery moved approval of the Administrator's and Pending Reports, with the abo ve noted recommendations is CARRIED APPROVAL OF The Upcoming Dates Report was reviewed Mr Vickery and Mrs Allan advised they UPCOMING would not be present for the February 22, 2000 Council Meeting DATES Mr Hanger moved approval of the Upcoming Dates report, as presented F7 t , ) ) .JDY, fIN KNEEHILL COUNTY COUNCIL Mf January 18, 2000 Mr Wagstaff moved approval of the accounts presented for payment today, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Allan. ACCOUNTS CARRIED Mrs Deak presented the January 13 2000 Executive Committee report Under Item #8 Request for Cancellation of tax penalty, Council requested a letter be sent to the legal firm involved in this transaction Under Item #20 Strathmore Rural Fire Hall Mr Vickery reported he had shown the video of this fire hall to some members of the Trochu Fire Department Under Item #29, Alberta Fire Chiefs Association 2000 Membership, Mrs Allan reported her term on this association expires the end of May and would like to finish off the term, prior c.. to the Regional Fire /Disaster Coordinator assuming this position Council agreed and recommended both Mrs Allan and the Regional Fire/Disaster Coordinator attend the spring convention to be held in Medicine Hat in May of 2000 EXECUTIVE Under Item #32, March Council Meeting Dates, a request was made to change the MPC COMM REPORT meeting dates to March 6 & March 20 2000 to accommodate the Council meeting date mil ehe mc) (.. changes Mr Hanger moved approval of the Kvecuti've Committee report, as presented CARRIED Mrs Deak reported a letter had been received from Donna Manion, operating a Canada TORR OFFICE Post Office Outlet and Brenda Albrecht, agent for Alberta Treasury Branch, submitting a LEASE proposal to leas the office space located in the front part of the former village of Torrington - meeo 0 Ja �. building Mrs. Lowen moved to negotiate with these individuals, a rental amount for the former village of Torrington building of $200 00 per month, utilities included CARRIED Discussion followed regarding the layout of this building and the location of the office space currently being used, as well as exactly what area the above rental proposal entails Council requested more information be obtained prior to a decision being made Mr Hanger moved this item be tabled, pending more information. CARRIED Mr Vickery reported on the January 5 2000 Trochu Fire Meeting attended by the Joint Services Committee and Jennifer Deak The following two issues were discussed The County s position regarding the County paying 100% of the capital costs for the Trochu Fire Hall conditional upon the land title being in the County s name and with cost sharing of operational expenses remaining at a 50/50 cost sharing basis with the town of TROCHU FIRE Trochu The County clarified it was committed to constructing an adequate facility to meet HALL BUILDINC the needs of the Trochu fire department Further, with any monies raised by the Trochu Fire Department Council could be approached by the fire department after the building was constructed with any proposals for enhancements The duties and role of the new M ,-mb Regional Fire /Disaster Coordinator being shared by the municipalities of Kneehill County and Wheatland County Mrs Deak presented a fax received from the town of Trochu issuing their position stateinent regarding the proposed new fire hall `The Town of Trochu accepts in principle and with appreciation the proposal made by the County to build a new fire hall in the Town of Trochu for use by the Trochu and District Fire Department and accepts that Kneehill County will be sole owner of the building and land " The town of Trochu further suggested .101MIN 2 KNEEHILL COUNTY COUNCIL MINUTES January 18, 2000 the County use the plans prepared by Richards Consulting as the fire department has had full input into these plans and it is their opinion that the Trochu Fire Department should determine what is to be considered adequate The town of Trochu has agreed to service the property with a 4 inch water main and 6 inch sewer line at the town's expense and would like to see a 2 inch fast fill coin operated water system incorporated into the building A lengthy discussion followed regarding the type and size of building the County feels would be an adequate facility Mrs Deak was requested to have the town of Trochu fax the tender package based on the plans prepared by Richards Consulting The meeting recessed from 9 55 A.M until 10 10 A.M Mrs Deak advised Ms Malaka would be delivering the tender package as it is a 33 page bound document It was agreed Council will re visit this issue later in the meeting when it is received Mr Hoff reported on January 17 2000 Terry Reed and himself had inspected the building at the Carbon Transfer Site as requested by Council at the January 4 2000 Council Meeting Mr Hoff advised while the roof and shingles looked good there is no window the door needs replacing and insulation is needed However his major concern is the building is located outside the perimeter fence at the Transfer Site and has been vandalized several times Mr Hoff noted in his opinion the building is not adequate for use by the garbage attendants Mr Hanger moved Kneehill County not pay any share of the costs for the relocation, and set up of the transfer site building, donated by the pillage of Carbon, at its current location, as Council feels this building is neither adequate nor properly located Further, Kneehill County would be willing to cost share for an adequate building located within the transfer site compound CARRIED ,--b m:o►rI -) iii- �r RECESS CARBON TRANSFER SITE BUILDING �E c a , -a-w GAZ Fi�� n Gf� ��1�✓t. Mrs Wildeman entered the meeting at 11 00 A.M to give the tender package, received 1' ` E /�' from the Town of Trochu to Mrs Deak KNEEHILL Mrs Deak presented a fob posting from the Kneehill Community Lottery Board to contract COMMUNITY LOTTERY BOARD the Administrative Services on an annual contract basis, to any employee of the ADM SERVICES municipalities within Kneehill County Previously the municipal office of one of the elected officials sitting on the Lottery Board handled the administration of the fund The first year t-14-LO kjubl c $6 800 00 was allocated by the Community Lottery Board for administrative costs and the second year $4 400 00 Concerns were expressed regarding the accountability continuity f�4Xe�� ►��,�� and potential for a loss of records with individuals handling the records and the possibility of Kneehill County handling the administrative services discussed raewt► Mrs. Lowen moved Ken Hoppins, of the Kneehill Community Lottery Board, be approached advising Kneehill County is willing to handle the administration of the Kneehill Community Lottery Board, on a continuing basis, for the allocated yearly administration fee determined by the Provincial Lottery Board CARRIED 4E1fe4 ►MEMO �wi Mr Vickery recommended Mrs Vetter serve as the County s representative on the Kneehill j h Community Lottery Board for this term Mrs Deak presented the response from Mr Sommerville, Agricultural Fieldman, to the AGRICULTURAL DISPOSITIONS Agricultural Dispositions Statutes Amendment Act, as requested by the AAMD &C His STATUTES main concern was that 100% of the land use negotiation should be paid to the owner not the AMENDMENT ACT 75% suggested Council had no further concerns or comments JDWIN 3 • KNEEHILL COUNTY COUNCIL MINUTES January 18, 2000 Mrs. Allan moved Kneehill County support the AAMD &C positton2regarding -- -the Agricultural Dispositions Statutes Amendment Act, el ChPt'�Z� of . compensation paid- ta - lafrdowners 1' C..- ost ton o ers y reflecting o /,V° /" compen$a +lorl should b� paid 4c-, -1ke [Qrdmcner�, c,�he +her p1'1v44e. or Crowel lafk4 )not- -the. 16% -Su7ges+0 CARRIED Mrs Deak presented the proposed environmental policies, noting the Executive Committee had recommended each Councillor to review this document, as drafted by the AAMD &C Advisory Committee on Environmental Issues Tan,2L -1, ti'; M06b0 Arne r�4 in M m4 rcli Q), � AAMD &C DRAFT ENVIRONMENTAL POLICIES Mr Wagstaff moved this item he tabled, until the February 8, 2000 Council meeting to F.i-ei) _e {3 allow time for the Councillors to peruse this document .. k The Transportation and Utilities Report was presented Mr McCook advised he would try to arrange a meeting for January 24 2000 commencing at 10.00 A.M., between the Fire /Capital Committee and Jeff Lunder, Red Deer Regional Dispatch Leader After this meeting he will set up meetings with all the Fire Chiefs and the Red Deer Communications Group regarding radio usage CARRIED Mr Wagstaff moved approval of the Transportation and Utility report, as presented CARRIED Mr McCook Public Works Superintendent, reported that currently the residents of Torrington are paying a flat rate of $1 50 per home per week for garbage pickup while the other hamlets within the municipality are not being charged for garbage handling it is paid for by taxes A discussion followed on user pay services Mr Hanger moved consistency in utility billing he maintained with all the hamlets located within Kneehill County, including Torrington, not being charged a monthly flat rate of S10 00 fnrgarbage handling CARRIED E911 FULL DISPATCH MEETING WITH FIRE /CAP COMM RADIO PROTOCOL rn in � a TORRINGTON GBG PiCKUP- FLAT RATE � - tnc+ina�4 for 0- s F, Icc� 6 1; s M Mrs Deak distributed copies of the November 24 1999 and January 12 2000 JOINT Planning/Council Joint Meeting minutes and reviewed each approved recommendation PLAN /COUNCIL contained in these minutes MINUTES Mrs Lowen moved approval of the November 24, 1999 and Ianuary 12, 2000 Joint F) Planning /Council meeting minutes. CARRIED The current status of the Municipal Safety Codes Inspection Committee /Agency was discussed Mr Wagstaff suggested two Kneehill County representatives attend any future meetings due to the outstanding legal issues of this committee and that the Chairperson, be contacted for an update on this situation Mrs Deak will further discuss this matter with Mr Rusling, Planner and bring back more information at the next Council meeting Mr Wagstaff also suggested the area of Safety Code Inspections might be one forjoint servicing with other counties noting Maurice Lewis of Red Deer County had approached him on this issue Council recommended partnering of inspection services be further explored with the County of Red Deer at the Friday January 21, 2000 CAAMD &C meeting JU4i IN MSCIC fi J-LI) Arobr 0i~ 4 KNEEHILL COUNTY COUNCIL MINUTES January 18, 2000 Mr Wagstaff moved the .1oint Services Committee investigate partnering with other r rna L municipalities for the provision of Inspection Services CARRIED�.,cc: Mrs Deak distributed the letter from Brownlee Fryett providing a legal opinion on the CPR mt "o Ja.f VT Abandoned Rail Lines /Trail Net issue To fo, u, 91) Mrs Deak left the meeting at 11 21 A.M to invite Ms Barb Reimer, Development Officer, to the meeting Mrs Deak and Barb Reimer entered the meeting at 11 22 A.M A lengthy discussion followed on the road crossing issues and Development permit issues According to Brownlee Fryett under the MGA, title to roads is vested with the province, LEGAL OPINION while the County is charged with direction, management and control of ail roads within its TRAIL NET jurisdiction, however some railway right of ways could be with CPR rather than the province This would only become important if the Foundation (with inheritance of the rail lines) were to restrict the public s use of a crossing for which it has title As outlined in the MGA, a change in the use of land constitutes a development hence use of the railway rights of way for recreational purposes, would require a development permit In the area of enforcement for not obtaining a development permit and if the County wished to stop the use of the railway rights of way the County would firstly issue a stop work order secondly �- an injunction or issue a ticket and commence a bylaw prosecution It was decided to further discuss this legal opinion as well as the pricing for development permits and the distance one permit should cover at the February 9, 2000 Joint CounclVPlanning meeting Mr Hanger requested Council establish a position towards Trail Net prior to Divisional Meetings Council expressed disappointment with the Robson decision and believed the K.C. POSITION RE question of ownership of the abandoned rail lines should have gone through the proper TRAIL NET y channels of Federal/Provincial/Municipal governments At this time, the County's legal stand is that a development permit is required to use the abandoned rail lines for recreation `�� purposes Mrs Deak will draft a position statement and fax to all the Councillors for input and approval The meeting recessed for lunch from 11 55 A.M to 1 00 P M LUNCH RECESS JOINT ELEC Mrs Deak advised a fax had just been received from the village of Acme, notifying Kneehill OFFICIALS County of the cancellation of the Joint Elected Officials meeting scheduled for January 31 MEETING P 2000 e YELLOW FIRE At the request of Council Mrs Deak left the meeting to obtain the fire ledger used in prior LEDGER years to record the annual fire department expenses and revenues Mrs Deak left the meeting at 1 14 P M and returned at 1 18 P M The following Committee reports were presented KALS REPORT Kneehill Adult Learning Society — minutes of the November 18,1999 meeting It was noted Edna Stankievech had been hired on November 5/99 as the Rural Safety F!t`i"' Program Coordinator CAAMD &C Spring Directors' meeting — minutes of the Jan 7/2000 meeting Mr CAAMD &C Vickery was elected Chairman for the ensuing year Mr Bert McFayden as Vice SPRING DIR Chairman Jennifer Deak Administrator Kneehill County was appointed as MEETING Secretary- Treasurer Kneehill County will be responsible for the banking and the minutes The Spring Zone meeting will be held in Rockyford on Friday, Feb 18/00 commencing at 1000 A.M Mr Hanger moved approval of the Committee reports, as presented CARRIED JOAfI.N 5 KNEEHILL COUNTY COUNCIL MINUTES January 18, 2000 Mrs Nash entered the meeting at 1 25 P M to give the fire ledger to Mrs Deak Mrs Deak presented it to Council, explaining it has not been used to keep a record of fire costs SULO LUOMA since 1994/1995 All records are now computerized LONG SERVICE PLAQUE 3 HILLS Mr Hanger and Mr Hoff reported on the Seed Cleaning Plant Convention they had SEED CLEANING attended in Edmonton on January 13 14 & 15, 2000 Mention was made of diseased malt PLANT barley and the Canola Weevil present in Manitoba and Saskatchewan, and the imminent spread of both into Alberta along with a suggestion that the Agricultural Fieldman, Bruce S Sommerville be advised Mr Hanger requested Council consider honoring Sulo Luoma for his 42 years of service to the Three Hills Seed Cleaning Plant Mr Hoff moved Kneehill County present a plaque to Sulo Luoma in recognition of his .J -t mt m years of service to the Three Hills & District Seed Cleaning Plant. RED DEER RIVER BASIN ADVISORY CARRIED COMMITTEE Mr Wagstaff reported on the South Saskatchewan River Basin meeting he had attended on January 13 2000 This meeting was held mainly to finalize the municipal representation on the Red Deer River Basin Advisory Committee Mr Maurice Lewis of Red Deer County f was elected as the representative from Reach Two, with Mr Wagstaff serving as alternate Doug Thrussell and Terry Krause of Alberta Environment, are heading this advisory committee and two meetings per month are planned beginning in March, 2000 Mr Hanger moved approval of the South .Saskatchewan River Basin Committee meeting, as presenter) AB FIRE CHIEF MEETING- DEC.10 CARRIED Mrs Allan reported on the Alberta Fire Chiefs' December 10 1999 meeting The Fire Chief Association is partnering a mobile training unit for breathing apparatus, offering a 's program for volunteer fire fighters and still encouraging residential sprinkler systems to be tC pia installed in new homes The Conference will be held May 28 31/2000 with the theme Alberta Emergency Services Planning for the 21" Century Mr Hanger moved approval of the Alberta Fire Chiefs' meeting, as presented CARRIED Mrs Deak presented a press release received from TransAlta The release states that TransAlta will be focusing on its core strengths of generation and transmission of power To do so TransAlta will be selling its Alberta retail business (this includes the business unit that sells power along with the wires distribution system that connects individual customers to the power grid), and its New Zealand subsidiary Mr Vickery advised the changing regulatory environment in Alberta could provide an opportunity for the County to negotiate power for all its residents from either TransAlta or ATCO thus negotiating for the best price for its ratepayers Mr Vickery moved the .loint .Services Committee investigate the possibilities and opportunities arising from the TransAlta news release. CARRIED TRANSALTA PRESS RELEASE- BUYING OF POWER FOR COUNTY 1 d) 4V:00 ra .�cI) COUNTY Mr Vickery reported on the quotations received from CountrySide Graphics, McEwen HIGHWAY SIGNS Graphics and Alpine Signs to provide 4 large aluminum highway signs and 24 small signs Kneehill County will be responsible for supplying the posts and installing the signs Mrs Long left the meeting at 2 15 P M to photocopy the quotes for the Councillors 8' J -D 31).,T11N 6 41 r�t, KNEEHILL COUNTY COUNCIL MINUTES January 18, 2000 Mr Hanger moved approval of the County Highway Signs report and recommended it 0 C � be tabled until the full Council is present. AGENDA DIV Mrs Long reentered the meeting at 2 19 P M CARRIED MEETINGS An agenda for the Divisional Meetings was discussed with Council requesting the following items be included infrastructure road program ASB video by Kevin Hoppins and Joint J At. Mo Services Council requested Mr Ruslmg be in attendance for input on any planning issues that may arise Mr Wagstaff and Mr Vickery will prepare the agenda for these meetings INFRASTRCTURE Mr McCook reviewed the recommendations made by a point committee, made up of representatives from Alberta Infrastructure and Alberta municipalities on the level of service on secondary highways and the implementation guidelines concerning the transfer of direction, control and management of secondary highways There was lengthy discussion regarding the impact of this secondary highway transition on the County A major issue is what the $3100 00 per kilometer being offered by Alberta Infrastructure for maintenance of the secondary highways covers, as weed control, crack patching and all other maintenance ri�O>_ issues can not be done for that price The level of service (hours to put secondary highways into driving condition) is based on traffic volumes determined b Alberta Infrastructure, , which is often at variance to the traffic counts conducted by the County It was suggested that the County monitor its emergency calls after this transition These issues will be further addressed at the CAAMD &C information session to be held on January 21, 2000 at the TROD -Hu FIRE Three Hills Community Center Mr McCook advised not to react too quickly in making IIALi any staff or equipment changes as Kneehill County has to remain a good provider of services for its residents Mr Wagstaff moved approval of the Infrastructure report, as presented CARRIED A recess was held from 2 30 P M until 2 45 P M After discussion regarding the advantages and disadvantages of the new Strathmore rural �>r i�rR I?�QAFoA �rso►.a r �L fire hall building and the plans already provided for the proposed Trochu Fire Department by Richards Consulting, it was decided to get more detail on both options in order to have a 'J-z /l7�mo basis of comparison b Mr Wagstaff moved Kneehill County proceed to tender the existing plans for the proposed Trochu fire hall, provided by Richards Consulting and Associates, ensuring the tender meets all the legislative advertising requirements, and further a detailed breakdown of costs on the County of Wheatland rural fire hall be obtained Mr Hanger moved the meeting adjourn. Time 2 55 P M Reeve .IU/ILfIN nici al Administrator CARRIED CARRIED 7 REPORT. Balance Forward 1 2 ADMINSTRATOR'S F January 5 — 18, 2 Phil Williams, Revenue Canada, came out on Jan i ii/-Vuu to do liJ1 audit for 1995 96 and 97 Will be sending us a letter on same Hamlet utility billing all set up in computer Awaiting Three Hills to provide account balances Terry Nash and Lisa Mason set this up incurring only 11/2 hours of computer support time ($127 50) compared to the $3 400 00 (5 days) recommended by HTE Will be sending Terry and Lisa for additional computer training when course available Pending Report — see attached BALANCE CORRESPONDENCE: $000 1 Jan 10/2000 Rec #0038332 AB Treasury $ 46,757 00 Fines Distribution $520 00 and Minuteladminreport2000doc 1 FCSS Grant $46,237 00 2 Received AAMD &C 1998/99 Dividend cheques in the amount of $3 687 77 and $3 422 76 3 Dec 31/99 Alberta Gazette 4 Dec /99 Fines Distribution Report 5 Jan/2000 Seniors Advisory Council for Alberta Update 6 Jan/2000 Occupational Health & Safety magazine 7 Dec /99 Up the Creek With a Paddle newsletter 8 Winter 2000 WCB newsletter 9 Jan/2000 Municipal World magazine 10 4`i' Quarter 1999 GFOA newsletter 11 Dec /99 Healthy Families News newsletter 12 Jan/Feb 2000 Community Focus newsletter 13 Jan —Jun 2000 KALS course catalogue & Kneehill Community Services Directory 14 Communities in Bloom newsletter 15 Nov/Dec Canadian Speeches newsletter 16 Winter 99/2000 TMC's Telecom Advisor newsletter 17 Dec /99 Epic News and Views newsletter 18 Dec /99 Update on Health in Alberta newsletter 19 Employment Opportunity — Finance and Accounting Services Team Leader — City of Airdrie 20 Employment Opportunity — Recreation Director — Municipality of Crowsnest Pass. 21 Employment Opportunity — Regional fire /Disaster Coordinator — Kneehill and Wheatland County 22 Seminar advertising — Supportive Housing for Seniors 23 Seminar advertising — Environmental Law in Alberta. 24 Conference advertising — Provincial/Municipal Government Liability 25 Course advertising — Banff Management Course 26 Senunar advertising — Administrative Assistants and Executive Secretaries Seminar 27 Seminar advertising — Conflict Management and Confrontational Skills 28 Course advertising — Heriot Watt University MBA. 29 Seminar advertising — Alberta Planning Conference 30 Seminar advertising — Employee Discharge and Documentation in Alberta 31 Conference advertising — Environment Business 2000 32 Course advertising — Wildland Fire Prevention Training 33 Seminar advertising — Administering and Supporting Windows NT 34 Advertising — Hewlett Packard 35 Dec 29/99 & Jan 5/2000 Drumheller Mail newspaper 12 Jan 5 & 12/2000 Three Hills Capital newspaper Minuteladminreport2000doc 1 ADMINSTRATOR'S REPORT January 5 18 2000 tE OCCUPATION AND DEVELOPMENT PERMITS. iseltme, Rollin & Elizabeth SW 21 34 26 W4 Addition to Residence $60 000 00 2 Sunterra Farms NE 13 33 -25 W4 New mobile $48 000 00 3 Johnson, Joe SE 17 29 -26 W4 Steel building $10 000 00 4 Mandel, Andy SW 26 30 25 -W4 Farm shop $18,00000 5 Britestone Colony NW 33 -28 23 W4 Hay shelter $40,00000 6 Cammngs, Ray & Sylvia SE 25 29 23 W4 Mobile home $55 000 00 7 Belt, Richard NE 01 -32 24 W4 Attached room 16'x29 $40 000 00 8 Vetter, Stephen NE 26 -31 26 W4 1400 sq.ft bungalow $41,00000 1W Iinut&adminrcpori2000doc 2 PENDING FILES AS AT January 18 2000 I CP Rail Line Abandonment/Trail Net — Sep7 /99 MPC looking into legalities of proposed amendment of bylaw submitted by Cosway Legal advice obtained.Oct.26 /99 CP has advised the County's rental agreements have been transferred toTransCanada Trail Foundation effective December 31 1999TransCanada Trail Foundation Participaction Relay 2000 reports Torrington on Board but hasn't heard from Wimborne is Dec.9 /99 Legal advice requested from Brownlee Fryett re ownership of road allowances whether millennium run requires development permit road reconstruction effecting crossings and an official stand re abandoned rails as have only heard from Cosway group which represents approximately 150 of our 5000 residents. 2 Highway Signs — June] 7/99 EC #5 Recommendation approved to budget $16 000.00 for 4 highway signs Memo to MV & RV Quotes received from Alpine Signs in Torrington and McEwan Graphics in Red Deer Jan.4 /00 Quotes requested from three firms for 4 main highway signs and 24 smaller signs for the Jan 18/00 Council meeting 3 Kneehill Regional Water Committee — Nov 1/99 Town of Three Hills recommended the current negotiating process be terminated Joint service position ratified Nov 24/99 Dec. /99 Requested $100 per capita from participating municipalities for an additional study to extend the water system area Kneehill County budgeted $5064.00 for 2000 Jan. 12/00 County provided letter of support to accompany a Community Lottery Funding request. (File in Vault) 4 E911 Central Dispatch — June 3099 EC #1 Recommendation approved for County to pay for full dispatch for the region ($18,000.00 per annum) and invite towns and village fire departments to participate Aug 9/99 Letter Village of Carbon — fully endorses Aug 11/99 Letter Town of Acme — agrees in principal wants more info Aug 17/99 Letter Village of Linden —agrees in principal wants Joint meeting Oct 21/99 EC# 12 Letter Town of Three Hills —endorses if County pays all costs related to the provision of this service Oct 21/99 EC# 13 — Linden agrees and trusts arrangements to discuss a new agreement will be done prior to proceeding with full dispatch. Nov 9/99 Motion giving Mrs. Deak and Mr McCook permission to approve contract with City of Red Deer Will start with ambulance immediately and then implement fire departments Nov 24/99 Motion ratifying Kneehill County's position of E911 full dispatch sent to all the towns and villages Nov 22/99 Received draft agreement with City of Red Deer Dec. 14/99 Letter to towns and villages advising the 3777 emergency numbers will be disconnected in near future Dec 17/99 Full E911 Dispatch in place for Kneehill Ambulance Jan.6 /00 Letter to all towns and villages advising standard fire department protocols and some changes in radio system will be addressed in near future in order to provide full dispatch for fire departments Jan 11/00 Letter to all towns villages and fire departments advising non interference with the radio system must have County authority to purchase or work on radio system 5 Fire Dep t Inspections — Feb 23 & Mar 9/99 — motions to write all towns and villages recommending approval for the IAO to undertake a review of the fire protection services and in conlunction with the Fire Chiefs establish standards for the fire departments Response deadline to this letter set for April 30/99 April 8/99 EC #14 — Letters from Three Hills & Carbon supporting the review as long as Kneehill pays Recommendation to accept and file Apr 14/98 Fire Chiefs Meeting —IA) inspection discussed and recommendation made inspection needs fine tuning survey as presented not required as fire chiefs know what is needed. Apr 28/99 Referred to Fire committee re scope of inspection May 4/99 Memo to Fire Committee re direction of review Sept 28/99 Referred to Nov 10/99 Fire Chiefs Meeting Nov 24/99 Motion ratified position on fire joint services Dec 7/99 Council agreed to refer this matter to the Regional Fire/Disaster Coordinator when hired. FILED WiTH REGIONAL FIRE/DISASTER COORDINATOR. 6 Trochu Fire Hall — May 20/99 EC #23 Recommendation approved to proceed with facility with Trochu and Kneehill each contributing $120 000.00 and the County loaning Trochu $85,000.00 June 30/99 EC #13 Recommendation to advertise loaning bylaw at same time Trochu advertises its borrowing bylaw Aug.24/99 Council approved advertising loan bylaw Sep I and Sep8 /99 in the Capital in conjunction with Trochu s borrowing bylaw Nov 9/99 Final reading given to loaning bylaw Cost increased to $290,000.00 Difference needs to be in place along with joint title before Kneehill releases any money Dec 16/99 Signing of land title transfer deferred until plans finalized Dec.21 /99 motion for Kneehill County to pay 100% of costs for new fire hall for 100% ownership of same and continue cost sharing of operating expenses If offer accepted borrowing bylaw must be rescinded Jan 3/00 Joint Services Committee met with Trochu Town Council and Trochu Fire Department on Jan.5 /00 7 Fire Agreement — Acme/Linden — July /99 agreement with amendments approved and signed by Linden and Acme Aug.24/99 EC #24 — agreed not to sign until matter of Acme s "other' fire vehicle is settled Nov 24/99 Motion stating Kneehill County's position regarding joint fire services TRANSPORTATION ITEMS Radio System Upgrading — Mr McCook looking alter this and looking into full dispatch (Lonnie has file) Historical Site — Oct 25/99 Request from Kneehill Historical Society to have the three hills located north of Town declared a historical site ( clay being removed and scarring the hill) Dec 3/99 letter sent requesting legal description of land. Jan 13/00 Legal land SE 24 32 24 W4 Clint Gustafson aerial photos, and letter from R. Marz including an application for Historic Resource Designation were provided by Kneehill Historic Society Jan 14/00 Letter sent to landowner for comments as per Nov 9/99 motion 0 Dec.9 /99 Signing of agreement tabled until Regional Fire/Disaster Coordinator in place however 75 %/25% funding split to be honored. Letter sent to all towns and villages FILE WITH REGIONAL FIRE/DISASTER COORDINATOR. 7 Kneehill County Recycling Grant — Jan 14/99 Approved to continue recycling and Policy 16 -2 for 01D� 1999 (this is the $100 per capita grant, based on urban populations, to the urban centers who have cc a recycling program) Feb.25/99 Letters sent to all urban centers advising of this recycling grant and requesting each jurisdiction apply in writing, for their share of these monies Mar 18/99 F104-0 • EC #2 — Linden requested its portion of this grant be distributed amongst those municipalities which have a recycling program Apr.22/99 EC #5 Acme approved and paid $509 44 Dec 7/99 i8 recommended disburse balance of funds prior to yearend Dec 14/99 letter sent to Town of Three Hills rcquesting written request for 1999 grant To date no response from Three Hills. 8 Partnership Discussions — MountamView/Wheatland /Kneehill — July 8/99 Meeting re shared Joint services Letter from Reeve Hoff to other Councils requesting to further explore the possibilities Nov 24/99 Motion confirming Kneehill County's position regarding joint services Wheatland /Kneehill Dec 2/99 meeting with Wheatland interest shown in sharing of Fii Disaster Assessment, Planning Water FCSS and E911 Dec 7/99 Joint Services Commi tee formed to represent Kneehill comprised of Jim Hanger and Rick Vickery Dec. 17/99 join meeting in area of Fire agreed to share Regional Fire/Disaster Coordinator Dec.21 /99 Cc Ancil approved the recommendations and interviews will be at Wheatland County Feb 11/00 9 Hamlet Grass Cutting Consideration of contracting to local organizations for 80% of co: t. Tabled until spring 2000 10 Planning issues — Council and the Planning Department will be meeting every second Wednes lay of the month beginning on January 12/99 from 8.30 A.M until 12:00 noon and continuing for months Jan 12/00 Council/Planning first meeting decisions 1) Subdivisions maximum one per quarter first parcel out keeping acreage low tougher statements in bylaw if site not developed or if good farmland notice on title regarding dust noise smell and sewer and water must be on property 2) Zoning Create an Industrial District and Recreation District which will revamp the current Agricultural and Agricultural Conservation districts. Mr Rusling will draft and present at Feb.9 /2000 meeting 1 i Agricore Concern regarding safety at intersection of Highway 21 and Agricore turnoff Oct.7/99 Letter sent Tom Mammen AB Infrastructure Nov 4/99 Complaint received regarding safety at rail crossing Nov 19/99 Letter sent to Transport Canada Railway Dec 7/99 Transport Can,,.. da requested County conduct traffic survey and depending on results Transport Canada will decide on a course of action 12 Torrington Lagoon Wastewater — Oct.29/99 Frank Lotz AB Environment, advised must have S1 landowner s permission for lagoon discharge to flow across land or could be a contravention of,) SP the AB Environment and Enhancement Act and of the Water Act. Nov 9/99 Letter sent to Hon �ei4 Gary Mar to resolve matter Nov 18/99 met with Hon Gary Mar who will investigate and report back 13 MSCIA — Dec.8 /99 Special Board Meeting of the Municipal Safety Codes Inspection Commission presented Background and Discussion Paper An accounting error between the Agency not charging GST and the Commission claiming rebates the Committee owes approximately $110,0000.00 There is not a Performance Bond in place to protect the Committee from any commitments not met by the privately owned and incorporated MSCIA and a high number of files have not been not completed as well as the 1998 audit of the Agency's books being at a standstill Dec.21 /99 A letter was sent to Alberta Municipal Affairs advising the County was withdrawing from the MSCIA effective Jan 1/2000 and requesting they look after all permits and inspections for the County The Planning Dept. will handle the transition period and the dealings with the MSCIA and Alberta Municipal Affairs and will advise new Development Permit applicants to .,� wait on their inspections until this matter is settled `! 14 County Hats As per Council request on Sep 14/99 Prices and samples obtained from Signature gq,,,. '/D Signs The Patchman and Image Embroidery on Nov 19/99 Sample hats are in vault next to rovocri -04r� � Council tray Need Council direction AkA. P41 — &-7 15 Subdivision & Development Appeal Board — Jan.21 /2000 Closing date for member appointment 01 c b applications TRANSPORTATION ITEMS Radio System Upgrading — Mr McCook looking alter this and looking into full dispatch (Lonnie has file) Historical Site — Oct 25/99 Request from Kneehill Historical Society to have the three hills located north of Town declared a historical site ( clay being removed and scarring the hill) Dec 3/99 letter sent requesting legal description of land. Jan 13/00 Legal land SE 24 32 24 W4 Clint Gustafson aerial photos, and letter from R. Marz including an application for Historic Resource Designation were provided by Kneehill Historic Society Jan 14/00 Letter sent to landowner for comments as per Nov 9/99 motion 0 0 N UPCOMING DATES Jan 19, 2000 FCSS Regional Board Meeting Kneehill County Council Chambers 7.00 P M Jan 21 2000 Agricultural Service Board Meeting Kneehill County Council Chambers 9.30 A.M Jan 21 2000 CAAMD &C Zone Meeting Three Hills Community Center 1 00 P M Jan 24 2000 Rosebud Seed Cleaning Plant Meeting Rosebud, AB Jan 25,26.27/2000 Agricultural Service Board Conference Edmonton AB Jan 27 2000 Trochu & District Recreation Board Meeting Trochu AB Jan .)l 2000 Joint Elected Officials Meeting Acme Hall(For Joint Services Committee Members Only) 7.30 P M Feb 2 2000 West Zone KCRP Meeting Acme Library 7.00 P M Feb 3 2000 Executive Committee Kneehill County Office 8.30 A.M Feb 4 2000 Joint Services Committee (Position -short list) Wheatland County 10:00 A.M Feb 7 2000 Divisional Meeting 6 & 7 Trochu Hall 7.00 P M Feb 8 2000 Council Meeting Kneehill County Council Chambers 8:30 A.M Feb 9 2000 Council/Planning Meeting Kneehill County Council Chambers 8.30 A.M. Feb 9 2000 Three Hills Seed Cleaning Plant Meeting Kneehill County Council Chambers 7.30 P M Feb 10 2000 Divisional Meeting 4 & 5 Kneehill County Meeting Room 7.00 P M Feb 11 2000 Joint Services Committee (Interviews) Wheatland County 10:00 A.M Feb 14 2000 Divisional Meeting 1, 2, & 3 Carbon Community Center 7`00 P M Feb 15 2000 Water Quality Conference Three Hills Community Center Feb 16 2000 Kneehill Ambulance Meeting Kneehill County Council Chambers 7.00 P M Feb 17 2000 Executive Committee Kneehill County Office 8:30 A.M Feb 18 2000 CAAMD &C Zone Meeting Rockyford AB 10:00 A.M Feb 21 2000 Family Day Office Closed Feb 22 2000 Council Meeting Kneehill County Council Chambers 8:30 A.M C] n Transportation and Utilities Report Jan 18 2000 1 I d like to set a meeting with the fire committee and bring in Jeff Lunder from 911 dispatch to discuss what we expect and what they expect from the fire departments 2 The boys are plowing a little snow both on surfaced and gravel roads 3 The gravel crew is hauling out of Ed McNairs to the Marshmans site now 4 I 11 be attending the funeral of Starlands Public Works Superintendent on Thursday afternoon 5 I have a meeting set up with Kurt Bauer Friday morning to talk more gravel I 11 get back to 'j z) memo council with the information 7-0 p U-)S