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HomeMy WebLinkAbout1999-12-16 Council MinutesEXECUTIVE COMMITTEE REPORT - DECEMBER 16, 1999 The Executive Committee of Otto Hoff Richard M Vickery and Marjorie Vetter met on Thursday December 16 1999 at the Kneehill County office in Three Hills, commencing at 8 40 A.M Also present were Jennifer Deak Assistant Administrator Lonnie D McCook Public Works Superintendent and Barbara Long Recording Secretary Mr Rinus Onos Operations Director KAS was present when the meeting convened i KNEEHILI. AMBULANCE Dec 13/99 City of Red Deer Letter on E911 Full Dispatch Gordon Stewart Fire Chief/Manager of the City of Red Deer, sent a letter advising the formation of a project team to handle the implementation of regional E911 dispatch comprised of Deputy Chief Dan Osborne Deputy Chief John Wyatt and headed by Captain Jeff Lunder During a telephone conversation of December 16, 1999, Mr Stewart advised Mrs Deak that Dan Osborne will be on this team in a support capacity for technical background knowledge Mr Stewart advised the ambulance dispatch will be implemented as soon as the radio equipment is installed When Kneehill County t►V t 0 notifies the City of Red Deer that their arrangements with the five Fire Departments within the County are completed the project team will meet with these departments to f, 5 establish consistent operating procedures prior to implementation �J�ad Executive Committee recommends Mr McCook arrange for a Fire Committee meeting in the new year, prior to meeting with the Fire Departments Dec 13/99 Letter from Town of Three Hills re E911 Full Dispatch The Town of Three Hills requested an update on the implementation of 911 full dispatch Executive Committee recommends a letter be written to the towns and villages advising i01 SETTER of the current status and advising they contact Mr Onos or Mr McCook for any �N i further information E911 Full Dispatch Implementation Mr Onos reported they are still working on a few technical problems however Kneehill Ambulance should have full dispatch provided by the City of Red Deer effective Friday, morning, December 17, 1999 and recommends arrangements be made to start 1 `? disconnecting the `3777' emergency numbers at that time Executive Committee recommends to accept and file as information Bank Reconciliation Report For the period ending November 30/99 the Chequing account reconciliation balance was $78,394.46 and the Donation account reconciliation balance as at Oct.31 /99 was is ; $11 519 10 Executive Committee recommends to accept and file Kneehill Ambulance Monthly Budget Comparison Report Mr Jeffery prepared a monthly budget comparison report and noted it appears the Kneehill Ambulance service will use a $20 600 requisition instead of $65 500 00 t' Executive Committee recommends to accept and file Three Hills Capital — Three Hills Town Council Minutes of Nov 22/99 At the Kneehill Ambulance Society Nov 24/99 meeting the County was advised there had been no discussions regarding the Ambulance Society by any of the jurisdictions It was noted in the Dec 8/99 edition of the Capital that the November 22/99 Three Hills Town Council minutes stated that the Three Hills Town Council went into closed session from 9 26 P M until 10 20 P M to discuss ambulance and development Executive Committee recommends to accept andflile Execcomm 1999.doL EXECUTIVE COMMITTEE REPORT — DECEMBER 16 1999 New Ambulance Mr Onos requested clarification on whose asset the new ambulance is when purchased as Kneehill County is issuing the cheque? This issue will be checked with Ablett Kolke, Chartered Accountants, but the intention of the County is that it will become an asset of Kneehill Ambulance Service upon payment in full Mr Onos advised Kneehill County has the cheque in place for payment and the new ambulance is scheduled for delivery between Christmas and January 1 2000 Request from Mountain View re Change of Ambulance Boundary A request was received from Tony Martens of Mountain View County for the S.E 5 31 v 27 W4 to be added to the coverage provided by the Linden Ambulance Service This j D `t3f section abuts the previously approved boundary change R Executive Committee recommends the ambulance boundary be adjusted as per the request from Mountain View County: Dec.8 /99 Letter from Blue Cross re Increase in Ambulance Rates Alberta Blue Cross advised they will be increasing the ambulance rates effective January 1 2000' Executive Committee recommends the Kneehill Ambulance increase their rates, effective January 1, 2000 to correspond with the amounts charged by Alberta Blue 35 Cross The new rates will be as follows '0 EMIR base rate $15100 per trip BLS base rate $188.00 per trip ALS base rate $226.00 per trip Charge/km $2.51 Standby Charges $123 00 per hour maximum 3 hours per claim Response Fee(Where treatment is provided but not transported)) $123 00 Dec 15/99 Dispatch Information Meeting Linden Mr Onos reported on the dispatch information meeting held at the Linden Ambulance/Fire Hall on December 15/99 and attended by the Linden Fire Department Ambulance Linden Council and Administrator and for part of the meeting by Kneehill County representatives John Jeffery Jennifer Deak and Rick Vickery E911 protocol was discussed and the answering of the 546 3717 by the Linden Fire Department Executive Committee recommends Mr Onos send a follow tip letter on this meeting to the Linden Fire Department and Kneehill Ambulance Also Mr Onos to report future meetings to the Executive Committee Concerns re. Y2K Mrs Deak reported Mr Bert Jackson Acme Fire Chief had expressed a concern that Telus would not be able to operate in the new year and was concerned about the fire and ambulance operations should the telephone lines be down Mr Onos has investigated this concern and reported that Mr Gordon Stewart of the City of Red Deer advised their dispatch system is Y2K compatible The information the County has received shows all is in order Christmas Supper Mr Onos requested permission to organize a Christmas supper for Kneehill Ambulance to be held in January The Executive Committee recommends Mr Onos look into organizing a Christmas supper for the Kneehill Ambulance personnel Personnel Matters Mr Onos advised Scott Wright, EMT has started with KAS on Monday December 13 1110 1999 and Mr Jeffery Hirsch EMT will begin on Monday December 27 1999 RAJ sl a� Execcomm 1999 doc 2 EXECUTIVE COMMITTEE REPORT - DECEMBER 16, 1999 Ambulance Hall — Three Hills Mr Onos reported a firewall is being installed, between the ambulance office and the area used for housing the ambulances, to control the contamination of the air caused by the �6 ►� emission of gasses from the vehicles Mr Onos left the meeting at 9 20 A.M 2 Purchase of Radio Tower Mr McCook suggested Kneehill County look into the purchasing of the radio tower in Linden Mr Onos has done some preliminary investigation into this purchase Also Mr McCook noted regular upgrading of radio equipment will be required on all towers to ensure the smooth operation of the E911 full dispatch system c- Executive Committee recommends Mr Onos pursue the possibility of purchasing the Linden Radio Tower and report back to Council with definite information 3 Town of Trochu — Disaster Plan An invitation was received from the Town of Trochu to attend a meeting on December 20, 1999 to discuss Trochu s fan out procedures in the event of any disaster as well as a f' copy of their Disaster Services Plan including contact names and numbers Executive Committee recommends to accept and file 4 Clarification of Dec 24/99 Closure Mrs Deak requested clarification regarding the December 24 1999 office closure and LID remuneration of staff for same 'DaaI �qq Executive Committee recommends all office staff be paid their regular working hours for December 24 1999 and that Mr McCook determine the hours for the non office staff 5.Dec 14/99 Letter from Denver Eitzen re Cancellation of Road Allowance Mr Eitzen requested cancellation of a road allowance at the N W 9 30 25 W4, as it is not in use Executive Committee recommends this matter be referred to the Road Committee V� 6 Correspondence re Alberta Trail Net Letters were received from Denver Eitzen Pat Evans Lorrie Lowen and Allan Be( ker requesting the County participate in putting a moratorium on the granting of a charitable tax credit to CPR for its donation of land and to halt any further trail development Executive Committee recommends a response to these letters be deferred until the legal opinion from Brownlee Fryett is received 7 Land Title Transfer — from Golden Hills Regional School Division An Authorization to Sign Affidavit of Transferee was received, to facilitate the Land Title Transfer providing joint ownership of Lot 1 Block 2 Plan 8810484 (proposed y" iN Trochu Fire Hall) between Kneehill County and the Town of Trochu C Executive Committee recommends the signing of this document be deferred until plans for the construction of the Trochu Fire Hall are finalized 8 Survey re Fire Insurance Grading Classifications A request was received from the Insurers Advisory Organization to complete a Fire Underwriters survey fig, L Executive Committee recommends this survey be referred to Mr Lonnie McCook-, Public Works Superintendent, for completion''' Execcomm 1999.doc 3 EXECUTIVE COMMITTEE REPORT — DECEMBER 16, 1999 9 Dec.6 /99 Letter from Parkland Airshed Management Zone (PAMZ) The Program Manager of the PAMZ group has offered to do a presentation to Council on the Parkland Airshed Management Zone in the hope Kneehill County will again donate to this organization and apologized for their prior lack of communication ! fib.i Executive Committee recommends to accept and file 10 Nov 30/99 Letter from Ed Stelmach Minister of Alberta Infrastructure re Secondary Highway Maintenance ODD,v F►Or A letter was received from Ed Stelmach thanking Kneehill County for their letter rC o �fi9 expressing the County s views on the maintenance of Secondary Highways, and for the County s effort and level of service in the maintenance of these secondary highways over ri6.t the years and advising the province will achieve efficiencies through economies of scale while relieving the municipalities of a financial burden Executive Committee recommends to accept and file with a copy of the letter being put in the 2000 Divisional Meeting file 11 Dec 6/99 Letter from Rob Penny re Policing of Secondary Highways Mr Penny advised the inspection of trucks on secondary highways is currently the CC a "� fc responsibility of the road authority however effective 2001 the inspection of trucks will t�g become the responsibility of Alberta Infrastructure Any other policing matters are and 1`i.1 f6 will remain the responsibility of the RCMP Executive Committee recommends to accept and file with a copy of the letter being put in the 2000 Divisional Meeting file 12.Monthly Budget Comparison Report Until Dec 7/99 Mr Jeffery is forecasting a deficit of $710 073.43 and that the County will use 2 1�to�ci =$ million of reserves t Executive Committee recommends to accept and file, with copies to be provided to all Councillors 13 Request for Letter of Congratulations — Neil Silver Mr Vickery requested acknowledgement be given to Neil Silver on his new position as 1 President of Agricore Executive Committee recommends Mr Vickery provide more information in order that a congratulatory plaque be ordered and an invitation issued for Mr & Mrs Silver to attend a future Council meeting for the presentation 14 AAMD &C Survev Results re Movement of Cattle on Municipally Controlled Roads The survey results were reviewed with only one respondent of the 49 surveyed having an existing policy on the movement of cattle on municipally controlled roads F ( L-6 -T') Executive Committee recommends to accept and file 15.AAMD &C Survey Results re Municipal Board /Committee Compensation The survey results were reviewed with it being noted Kneehill County s remuneration to its board members falls within the average range t Executive Committee recommends to accept and file 16.Mmutes of the Reeves Meeting at the AAMD &C Fall Convention 0 The minutes of the meeting were reviewed and the following items discussed cc S secondary highway contracting for maintenance ko a3 f9 q ambulance standards and the cost of that service F, ,E r, Execcomm 1999.doc 4 EXECUTIVE COMMITTEE REPORT - DECEMBER 16 1999 intensive livestock operations regulations education tax system regional governance update seismic operation update bridge replacements election of Chairman Len Mttzel for the 2000 year Executive Committee recommends to accept and file, and upon request from a Councillor, provide copies of this documentation 17 AAMD &C Fall Convention Resolutions 5 G t r- it, P Q' to c A package containing the resolutions passed at the fall convention was received Dec m �, 10/99 5 0 Executive Committee recommends to accept and file, and upon request from a Councillor, provide copies of this documentation 18.AAMD &C Fall Convention Evaluation An evaluation of the 1999 Fall Convention was completed f,efco -� i. e� UGC 23 Executive Committee recommends return the evaluation of the AAMD &C Fall Rt a Convention, as completed 19 Dec 1/99 Letter from the Hon.W Paszkowski, T Lund, G Mar re Property Tax Payment on Crown Lease Land Bill 31 the Agricultural Dispositions Statutes Amendment Act, and its associated regulations, comes into effect in early 2000 The intent of this act is to transfer the responsibility for the payment of land taxes from the leaseholder to the Crown The Crown will recoup this money in the rental fee charged Executive Committee recommends to accept and file 20 DoLy Concern - N E.34 29 26 W4 A concern was received from Linda Malowski an acreage owner in Kneehill County regarding a neighbour s dog She requested Council look into the implementation of a dog bylaw in the rural area It was noted the current dog bylaw effects hamlets only Executive Committee recommends to accept and file 21 Health Authority 5 Annual Report and Business Plan The 1999 2002 Business Plan and Annual Report was received Dec 7/99 Fi, Executive Committee recommends to accept and file 22.Request for Employees to Attend Course Mr McCook requested permission for Ian Martens and Mark Blackburn to attend a compulsory landfill course regarding the operation of landfill sites, on January 24" and 25`h 2000 The cost is $400 per person plus accommodation Executive Committee recommends approval for Ian Martens and Mark Blackburne to � D P4 attend the above noted course on January 24" and 25`h 2000 with all course related mein expenses covered by Kneehill County 23.Dec 13/99 Letter Town of Trochu re Huxley Cemetery The Town of Trochu Council passed a motion to discontinue the practise of digging graves at the Huxley Cemetery1� Executive Committee recommends to accept and file Execcomm 1999.doc r EXECUTIVE COMMITTEE REPORT - DECEMBER 16, 1999 24.Request for Tax Penalty and Arrears Cancellation Gorr Purchase from E � o Albrecht Mrs Wildeman entered the meeting to discuss a letter that was received from Norman t,Eife- Tainsh, requesting the tax penalty and arrears, on the subdivision at 1 33 25 W4 be#�a� waived for the purchasers Mr and Mrs Gorr, as they did not receive a tax notice from the�,s County and had in fact been told by County staff that the taxes were paid in full Discussion resulted regarding the responsibility of the legal representatives and landowners to ensure the taxes are paid on all land transactions Mrs Wildeman left the meeting Executive Committee recommends this tax penalty not be waived 25 Invoice Greatwest Kenworth Purchase of Extended Transmission Warranty Mr McCook requested extended transmission warranty on the two new trucks be purchased t Executive Committee recommends the extended transmission warranty be purchased from Greatwest Kenworth, for the two new trucks, in the amount of $1,016.50 including GST 26.Letter to Vern Crawford re Mt. Vernon Water Co op Mrs Deak requested approval to send a letter to Mr Crawford explaining riser costs Erb' This letterwas requested by Mrs Vetter at the December 8 1999 Council meeting ,Lr�, Executive Committee recommends the letter, as presented, be sent 27 Divisional Meetings - Div 1,2 &3 Mrs Deak reported the Swalwell Community Center is not available for the February 14 2000 Divisional meeting however the Carbon Community Center can be booked for that o date'g Executive Committee recommends the large hall at the Carbon Community Center be, TO booked for February 14, 2000 to host the Divisions 1,2 & 3 Divisional Meetings 28.Financial Indicators Report - Financial & Statistical Data for 1998 Mr Jeffery prepared a report from the Financial Indicator Graphs received from Alberta Municipal Affairs comparing the results of Kneehill County to other municipalities with similar populations r-, ,- I Executive Committee recommends to accept and file, with copies being provided to all Councillors 29 Three Hills Capital News Report on Administrative Changes Mr Vickery suggested the Capital be contacted to do a news article on Mr Jeffery s �aT� retirement and Mrs Deak s promotion to C.A O of Kneehill County,�c. Executive Committee recommends Mr Vickery make arrangements for The Capital to report on the change of CA O at Kneehill County 30.Lousana Rural Crime Watch - Donation Request Mr Vickery requested clarification of a motion made at the April 13 1999 Council meeting that a $500 00 donation to be reviewed annually be sent to both the Lou Cana and Olds Rural Crime Watch Inadvertently a cheque for $500 00 was sent only t( the Lousana Rural Crime Watch rather than a $500 00 donation being sent to each group 5&r, c r Executive Committee recommends the April 13, 1999 motion be clarified in that Uouct-r -1- Lousana and Olds Rural Crime Watch are separate entities and both should receive * the $500 00 donation, to he reviewed annually. Execcomm1999 doc 51 F 3 4 a EXECUTIVE COMMITTEE REPORT - DECEMBER 16, 1999 31 Horseshoe Canyon ViewPoint - re Signs A memo was received from Barry Fullerton giving the costs for Crezone signs at $2,885 17 and aluminum signs at $3,185 17 and inquiring who is responsible for the installation It was noted that Kneehill County and the Town of Drumheller cost share Executive Committee recommends aluminum signs, at the cost of $3,18517 be t5 I-' e�r purchased for Horseshoe Canyon ViewPoint with the town of Drumheller handling the Apt S installation If Drumheller is unable to install the signs they are to contact Kneehill County's Public Works Superintendent, Lonnie McCook. 32.Dec 1/99 Letter from Iris Evans re Task Force on Children at Risk -t"h A questionnaire was received for comments, on the draft recommendations made by the Task Force on Children at Risk D? t;;3 o -* D Executive Committee recommends the questionnaire be returned as completed 33.Nov 24/99 Council Meeting Minutes Mrs Deak inquired whether the November 24, 1999 Council Minutes (Planning Issues and Joint Services Position) should be published in the Three Hills Capital ?I t'1" Executive Committee recommends the November 24 1999 Council Minutes not be published in the Three Hills Capital Mr Hanger entered the meeting at 11 20 A.M 34.Council Minutes The Executive Committee proceeded to edit the December 7 1999 Council minutes for M- A% %'�V'� publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Meeting then adjourned Time 1140 A.M Barbara J Long Execcomm1999.doc 7 L