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HomeMy WebLinkAbout1999-12-21 Council MinutesKNEEHILL COUNTY AGENDA COUNCIL MEETING December 21, 1999 1 Approval of Agenda 2 Approval of Minutes 3 Administrator s Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS 10 00 A M Agricultural Service Board — see agenda # 11 7 Torrington Tourism Action Society Lease 8 Joint Services 9 Municipal Safety Codes Inspection Commission 10 Kneehill Community Resource Program AGRICULTURAL SERVICE BOARD 11 Joint ASB Meeting TRANSPORTATION ITEMS 12 Transportation and Utilities Report 13 Dec 14/99 Road Committee Report � COMMITTEE REPORTS Cia 14 Kneehill Regional Water Services Committee — Oct 21 Dec 1 & 7/99 minutes 15 Three Hills & District Seed Cleaning Plant — Nov 10/99 minutes 16 Three Hills Municipal Airport Commission — Aug 25 & Dec 13/99 minutes and 2000 budget 17 Wild Rose Economic Development Dec 4/99 minutes 18 Drumheller & District Solid Waste — Dec 16/99 minutes LATE ITEMS 1 KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday December 21 1999 commencing at 8 30 A.M MEETING The following were present at the meeting CONVENED Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One PRESENT M Jane Allan Division Three . Marjorie D Vetter Division Four James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven John Jeffery Municipal Administrator Jennifer Deak Assistant Municipal Administrator, and Lonnie McCook Public Works Superintendent were present along with Barbara Long who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 36 A.M A request was made to add the following to the agenda Under agenda item #18A add Trochu Fire Hall AGENDA • Mr Hanger moved approval of the agenda, with the above noted addition. CARRIED Mrs Lowen entered the meeting at 8 40 A M The minutes of the December 10, 1999 Council meeting were discussed Mrs Allan requested the Fire Chief meeting of Dec 10/99 as reported in the Upcoming Dates, be DISCUSSION OF changed to the Alberta Fire Chiefs Association meeting Discussion resulted on the DEC.10 /99 reason for Kneehill County having an elected official on this association? Mrs Allan MINUTES reported there are many elected officials at the Fire Chiefs Convention but they don t run for membership of the Alberta Fire Chiefs Association Board The last two years AB FIRE CHIEFS Mrs Allan has been asked to run and has been elected by acclamation It was noted ASSOC the new Regional Fire /Disaster Coordinator would probably assume the County s representation on this board In response to a question from Mrs Allan Mr McCook advised Torchinsky sH 806 FROM Engineering is still working on the preliminary road design for the partial road rebuild ACME TO NORT of secondary highway 806 from Acme to north of Linden Kneehill County's OF LINDEN recommendation to remove the overpass, as reconstruction would mean Kneehill 0 -1) C) County would be trespassing on Trail Net property has been referred to Rob Penny To B �- Mr Jeffery also advised only verbal confirmation has been received that this road 65--,C-MP 2 project is on Alberta Infrastructure s priority list " Mr Jeffery advised a news article in the Calgary Herald reported the M.D of Rocky ROCKYVIEW STANCE ON View is unbiased regarding the issue of Trail Net Their stance is that a development TRAILNET permit needs to be obtained if a trail is being developed and a public hearing will be held F, , C Mrs Allan moved approval of the December 10, 1999 Council meeting minutes CARRIED Poll Mrs Deak presented the Administrator s report ' Mr Wagstaff moved approval of the Administrator s report, as presented CARRIED KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 Mr Richard Marz MLA for the Three Hills Didsbury Olds Constituency, entered the meeting at 8 52 A.M and wished all assembled a Merry Christmas and best wishes for 2000 Mr Marz requested an update on the reconstruction plans for secondary hig way 806 as he has received some requests for consideration of the road 2 miles 440 be re 49 designated as Secondary Highway 806 Mr McCook advised this would be too costly Mr Marz was reassured the widening of the existing road is a priority of Kneehill County however nothing definite has been received from Alberta Infrastructure at this time is E" Mr Marz left the meeting at 9 05 A.M Mr Vickery moved a letter be sent to the villages of Acme and Linden stating the redesign of secondary highway 806, as is currently located, is a priority of Kneehill County and further that relocation of this road will not be considered. Copies of this letter to be forwarded to Ed Stelmach, Minister of Alberta Infrastructure, Richard Marz, MLA and Rob Penny, Alberta Infrastructure. CARRIED The Executive Committee report was presented 40 U i� rno�v I S� EXECUTIVE COMMITTFF. Under Executive #13 acknowledgement to Neil Silver on his new position Mr 5tJe�1� REPORT Vickery advised he is waiting for confirmation of a date for the presentation C. 3 Under Executive #16 and #17, minutes of Reeve s meeting and the AAMD &C.,E, �,Cpl�411 resolutions, Mrs Allan requested copies g y q Imo og Under Executive #27 Divisional Meetings, Mr Vickery and Mrs Lowen requested RURAL CRIME John Rusling and Barb Reimer from Planning, attend the meetings WATCH Under Executive #30 Lousana Rural Crime Watch Donation Request, Mrs Allan questioned funding for the Beiseker Rural Crime Watch organization Council advised5i-k J the Beiseker Rural Crime Watch send a letter requesting a donation and it would be C f *13 reviewed on an annual basis along with the other groups The County expressed concern that there be no overlap in geographical areas by the Rural Crime Watch groups Mr Vickery moved approval of the Executive Committee report, as presented The November 30, 1999 bank and net comparison reports were reviewed Mrs Lowen moved approval of the financial reports, as presented CARRIED CARRIED Mr Vickery moved approval of the accounts presented for payment today, subject to review by the Finance Committee of Councillors'AIlan, Hoff, Lowen and Vickery CARRIED The Transportation and Utility report was presented Mr McCook reported Alberta Environment states all is in order with the Schmautz pit Mr McCook also advised he has received the following four quotes to supply and install the chain link fence around the perimeter of the Schmautz Pit McLellan Fencing $49 280 00 GST included Lynx Brand Fence Products $52,286.62 GST included Q & Q Fencing $50 699 81 GST included Phoenix Fencing $46,759 00 GST included FINANCIAL REPORTS ACCOUNTS PAYABLE TRANSPORTATI N AND UTILITY REPORT J Z mEM o i—o i, M SCHMAUTZ PIT FENCE Mrs Lowen moved Mr McCook, Public Works Superintendent, review the quotes received, select a successful bidder and proceed with the installation of a chain link '-'ucc- tfAx �� KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 fence around the perimeter of the Schmautz pit. CARRIED Mr McCook requested a date be set for a Fire Capital Committee meeting to determine ' FIRE CAPITAL radio protocol for Full Dispatch 911 prior to meeting with the fire departments MEETING A Fire Capital Committee meeting date was set for January 3 2000 commencing at 9 00 A.M Mr Hanger moved approval of the Transportation and Utility report, as presented. CARRIED The meeting recessed from 9 46 A.M until 10 00 A.M Mr Bruce Sommerville Ag Fieldman was present when the meeting reconvened The Road Committee report was presented ROAD COMM Mrs. Lowen moved approval of the Road Committee report, as presented REPORT CAR RIED Mr Russ Horvey, Alberta Agriculture entered the meeting at 10 10 A.M dj3 1 St�VCOP Mr Vickery reported he received confirmation from Mr and Mrs Neil Silver that they NEIL SILVER will attend the January 18 2000 Council meeting at 11 30 A.M for a presentation and PRESENTATION luncheon with Council AND LUNCHEO Mr Hoppins entered the meeting at 10 12 A.M The following Committee report was presented and comments noted Kneehill Regional Water Services — Oct 21/99 Dec 1 &7/99 minutes Mrs �7> Vetter reported the Committee is requesting $100 per capita for the year 2000 KNEEHILL from the participating municipalities to do an additional study to extend the REGIONAL water study area They have also applied for a Community Lottery Board grant WA I'ER to help offset expenses COMMITTEE Mrs Allan moved Kneehill County budget, in year 2000, $1 00 per capita, or $5,064. 00, to the Kneehill Regional Water Services Committee for an extended water system study CARRIED Mrs Lowen moved Council recess in order to hold thejoint ASB meeting time 5if� goo' 10 13A M RF.CnNVPNF CARRIED Mrs Vetter moved the Kneehill County Council meeting be reconvened, the Joint ASB meeting being concluded time 1120 A.M CARRIED Messers Horvey , Hoppins and Sommerville were not present when the meeting reconvened The Agricultural Service Board minutes from the December 10 1999 meeting were reviewed 3 11 • AW KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 Mr Wagstaff moved approval of the December 10, 1999 ASB minutes CAfiRIEI Mr Jeffery reported on a meeting with the CAO of Mountain View County, noting th sharing of planning and assessment were discussed Council agreed to continue with our approved joint services position The following Committee reports were reviewed and comments noted Three Hills and District Seed Cleaning Plant Nov 10, 1999 minutes Mr Hanger further reported on employee issues that will have to be dealt with by the board COMM REPRTS Three Hills Municipal Airport Commission — Aug.25 & Dec 13/99 minutes and nv `°y the 2000 budget Mr Wagstaff requested a quote from the County for removal cc- I A of the fuel tanks at the airport He also reported the new fuel system is doing well and the County will be receiving a cheque for $6,500 00 as per agreed(.075 per liter of fuel sold) Wild Rose Economic Development — Dec 4/99 minutes Drumheller & District Solid Waste — Dec 16/99 minutes The meeting recessed for lunch from 11 47 A.M until 1 10 P M WHEATLAND FIRE HALL Mr Vickery presented a video of the new Wheatland County Fire Hall building that Council had toured The fire hall is a UFA package measuring 50 x 120' and is erected by UFA for a completed price of $185 000 00 The building has 4 bays an office above the mezzanine two washrooms with the overhead doors measuring 18 in height, and 16 in width Mr Ernie Maser CAO of the County of Wheatland will be forwarding more information on the building A lengthy discussion followed regarding the Trochu Fire Hall and the advantages of TROCHU FIRE having the building 100% owned by Kneehill County with the fire protection HALL agreement left as is or contracted to the Town of Trochu The consensus of Council was that Kneehill County s direction was that all future fire halls be 100% paid for and owned by the County . to Mr Hanger moved Kneehdl County make a proposal to the Town of Trochu that��`� €� Kneehill County pay 100% of the costs for the new Trochu Fire Hall building in �u b n�Sew�cK return for total ownership of the building, with title of same, and remain 50150 on 0 „yr VV'N the fire department operating expenses and further that Kneehill County's direction will be to p(iy 100% of the costs for any new fire halls and retain 100% ownership. CARRIED Mrs Deak will make an appointment with the Town of Trochu for the Joint Services Committee to make this proposal Mr Jeffery recommended if the proposal is TORR TOURISM accepted that the Borrowing Bylaw #1406 be rescinded along with the advertising of ACTION SOCIET such in the local newspaper Mrs Allan moved Agenda Item #7, Torrington Tourism Action Society Lease, be erg tabled until the next Council meeting CARRIED El ECTED OFFICIALS Mrs Vetter left the meeting at 2 05 P M MEETING Mrs Deak requested clarification regarding Kneehill County attendance at the Elected t�Her� Officials Meeting It was agreed this meeting be attended by the Joint Services ✓ M Committee to present Kneehill County s position on joint services January 20 & w 31/99 were selected as possible dates WHEATLAND /K EEHILL JOINT 4 1:1 s 'i KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 Mrs Deak reported on the December 17 1999 KneehilI/Wheatland Joint Services SER) Committee meeting In the area of Fire Joint Services the following was agreed upon Job title to be Regional Fire /Disaster Coordinator Regional Fire /Disaster Coordinator to report directly to the Joint Services Committee Job description as prepared by Wheatland with possible future considerations to include dangerous goods and Safety Codes Officer Position to be advertised for two weeks that being the weeks of January 10 & 17,2000 in the following newspapers Calgary Herald, Edmonton Journal Strathmore newspaper Three Hills Capital Red Deer Advocate Drumheller Mail plus fan out through AAMD &C, SLGM and Fire Comm issioner/Ft re Chiefs Association Applicants to submit resume along with salary ��,v ►° expectations Closing date fo 00 r osition to be Januar 31 20 t 4 30 P M m` P y , a Resumes to be sent to Wheatland Short listing to occur on Friday Feb.4 /2000 po);� ) %R at Wheatland at 10 00 A.M with interviews scheduled for Friday Feb 11/2000 '� %N1 /p0 at Wheatland commencing at 10 00 A.M SAN ` )'�tv0 Invite Mr Wayne Girven Assistant Fire Commissioner to participate in the MSCIA selection/hiring process as he has the technical knowledge required to evaluate ' BACKGROUND the credentials of the applicants Noted and agreed salary range for this position depending upon qualifications should be in the $40 — 50,000 00 per annum range Wheatland to supply an office fro the Regional Fire /Disaster Coordinator Vehicle cellular telephone and radio also be supplied Wheatland advised it currently has a spare vehicle that this Regional Fire /Disaster Coordinator could use in the interim Agreed to cost share this position and related expenses on a 50/50 basis WHEATLAND/ Kneehill to prepare the advertising for this position fax to Wheatland for KNEEHILL JOT approval and then proceed to advertise SERVICES Assessment joint services was discussed and will be addressed further in the new year ASSMNT Wheatland requested Mr Dunay Kneehill County assessor assist with the assessment of Rockyford upon its dissolution Kneehill County noted this should not be a problem Mrs Lowen moved approval of the Joint Services Committee recommendations made at the December 17, 1999 meeting CARRIED Mr Wagstaff reported on the Background and Discussion Paper he had received at the Dec.8 /99 MSCIC meeting The Commission started out with the name Alberta rnofo►J 14 m(n Et4 ,tJ,' 0A) Municipal Safety Codes Services Commission in 1995 however it is not a commission SAN ` )'�tv0 as defined under the MGA but rather an inter municipal Mrnmis's1t� All the member MSCIA munict alines signed a master agreement for the formation of this inter municipal Vic` t' with each member having Board ' BACKGROUND one vote on the The Executive committee consisted of six members and were to monitor the technical performance of the Agency address member concerns, and report on the operations of the Gam. j The Municipal Safety Codes Inspection Agency Inc is a privately owned incorporated company owned by Bill Simpson (created in 1996) Through n agreement for services the Agency has the exclusive opportunity to provide Safety Code related service in the area covered by the member municipalities This agreement for services clearly defines the role of the agency as that of an independent contractor The sixty members of the commission each contributed $1200 00 to the agency here appears to not have been separate accounting for the Agency and the C At this time due to an accounting error between the Agency not charging GST and the '�le� claiming the rebates there is approximately $110 000 00 owed by the f for GST A periodic in depth compliance review on the Muncipal Safety Code Inspection Agency Inc indicated an exceptionally high rating for the work being conducted however there appears to be a high number of files that WITHDRAWAL are not completed A lengthy discussion followed on the liability of the County and its FROM MSCIAJ 5 0 KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 responsibility to provide the best service possible to its rate payers Mr Vickery moved a letter be sent, double registered, to the Honorable Walter Paszowski, Minister of Municipal Affairs, advising Kneehill County is withdrawing from the Municipal Safety Codes Inspection Agency, effective January] 2000, and Kneehill County expects Alberta Municipal Affairs to provide complete accredited inspections of all building permits until Kneehill County is able to enter into service. agreements with neighboring municipalities regarding safety code inspections .Ptyl 4 CARRIED Mr Vickery left the meeting at 2 30 P M to bring John Rusting and Barb Reimer fo the Planning Department, to the meeting They entered the meeting at 2.32 P M Mr Rusting advised he believes the Municipal Safety Code Inspection Agency(MSCIA) is an agency in trouble both financially and in the area of record LETTER keeping The reporting appears faulty as the MSCIA figures do not agree with those of DRAFTED MSCI the Planning Department The Planning Department has requested copies of final inspection certificates in order to close files and to date has received nothing With the withdrawal from the MSCIA the possibility exists that the County will become responsible for completing the inspections and honoring the contracts made between the rate payers and the agency Mr Rusting and Ms Reimer will draft a letter to Mr Walter Paszkowski Minister of Municipal Affairs, to be sent immediately, and bring .t back to Council for their approval Mr Rusting and Ms Reimer left the meeting at 2 55 P M Mrs Deak reported on a letter from Debbie Hannah, Kneehill County Resource KCRP Program Family Resource Worker expressing concerns regarding lieu time and EMPLOYEE requesting clarification of this issue prior to the signing of a new contract Mrs OVERTIME Hannah advised that due to work loads she was unable to take time in lieu of her CONCERN overtime hours prior to year end as stated in her contract and there would be no extension for overtime Mrs Hanna advised it is impossible to only work regular working hours as the Family Resource Workers are handling crisis work due to the lack of Crisis Agencies available within Kneehill County Mrs Deak advised the rn�►)T° contract Mrs Hanna signed is very specific regarding overtime /lieu time The KCRP contract agreements expire on December 31 1999 Mr Hanger moved Kneehill County honour the current Kneehill Community Resource Program employee agreement and propose that Hearthstone Child and Family Services manage the employees of the Kneehill Community Resource Program as they have the clinical expertise to do so. MSCIA — LETTE CARRIED TO AB MUN AFFAIRS Mr Rusting entered the meeting at 3 20 P M and presented the letter drafted to Alberta Municipal Affairs regarding the MSCIA The letter was reviewed and considered by Council Mr Hoff moved the letter be sent, as presented ADJOURNMENT CARRIED The meeting adjourned Time 3 25 P M KNEEHILL COUNTY COUNCIL MINUTES December 21, 1999 Reeve *uni ipal Adrr to Vk • • G ADMINSTRATOR'S REPORT December 8 — December 21 1999 REPORT. Balance Forward $ 1,628 Dec 6/99 Gave 6 new County pins to Three Hills & District Seed Cleaning Plant Ltd Dec 17/99 Christmas Party Gifts 421 87 BALANCE $2,05040 CORRESPONDENCE. 1 Dec 10/99 Rec #0038215 AB Treasury $ 101 941 98 total Fines distribution $244 00 Bleriot Ferry $101 697 98 2 Dec 13/99 Rec #0038222 AB Treasury $10 848.20 Bleriot Ferry 3 Nov 30/99 Alberta Gazette 4 Nov 30/99 fines Distribution 5 Fall 1999 Alberta's Health System newsletter 6 Dec 10/99 The Armet Report newsletter 7 Nov /99 Golden Hills Regional Div News and Views newsletter 8 Dec 14/99 Golden Hills Regional Div Meeting agenda 9 Dec /99 Partners A Safety Codes Council newsletter 10 Dec 7/99 AB Gov t News Release re Y2K Readiness 11 Convention 2000 Alberta Onsite Insight newsletter 12 Dec /99 Municipal World magazine 13 Winter Spring 2000 University of Alberta Fine Arts Program 14 Winter Spring 2000 Grant MacEwan Community College Health & Community Program 15 Nov /Dec 1999 Liberty magazine 16 Employment Opportunity — Engineering Coordinator Parkland County 17 Conference advertising — 6"' Annual Provincial /Municipal Government Liability 18 Seminar advertising — Conflict Management skills for Women 19 Seminar advertising — Crisis Management 20 Seminar advertising — Excelling as a First Time Supervisor 21 Seminar advertising — Environmental Law in Alberta 12 Advertising — Telus Mobility 13 Advertising — Genesis Communication Inc 14 Advertising -- Bridge Brand 15 Advertising — Peavey Mart 16 Advertising — Fields 17 Dec 8/99 Drumheller Mail newspaper 18 Feb.22/99 Journal of Commerce newspaper 19 Dec 8 & 15/99 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. NIL Mmute /jgreporl t 999doc r • Me Transportation and Utilities Report December 21 1999 1 The water meters are in at Torrington except one they forgot and the vault for the trailer park 2 The gravel crew is hauling to 21 and 27 with short hauls to Wimborne 3 Some grader men are doing small fobs some are bladeing some are on holidays 4 I ve talked with Torch and they are finishing up the design for 806 5 We have sent a letter to A T &U requesting funding for final pave on 582 6 It was a bad day and night yesterday The plo« trucks ran from 5.30 am to 3.00 am trying to keep Up to the, rain Lots of cars in the ditch but it s no wonder when you see vehicles passing plow trucks 7 The roads are in bad shape now but will come around with some warm weather and traffic Gravel roads will be slippery until traffic gets the rocks moving 8 I would like to set a date for the fire committee to meet among ourselves and go over a few things with radios etc .i b r`n >t nr► o ra lift Ji9 r -� �J KNEEHILL COUNTY AGRICULTURAL SERVICE BOARD JOINT MEETING WITH KNEEHILL COUNTY COUNCIL DECEMBER 21, 1999 0 1 Call To Order 2 Approval of Agenda 3 Agricultural Fieldman's Report 4 Alberta Agricultural Report 5 Business a 1999 Weed Control Contract Spraying Results - Weed Notices - Torrington & Schmautz Gravel Pits, Weed Control Mayes Agreement b 2000 Weed Control - Spraying 1/3 of the County - Secondary Hwy Weed Control is - Pesticide Container Site c 2000 AESA Projects d 2000 Budget 6 Provincial Conference & Summer Tour 7 Adjournment Coming Events ASB Provincial Conference, Cost Terrace Inn, Edmonton Tan 25 27 - Water Quality Conference, Three Hills Community Center Feb 15 - Provincial Summer Tour, Cypress County, July 11 14 v MIMIN KNEEHILL COUNTY JOINT COUNCIL AGRICULTURAL SERVICE BOARD MINUTES December 21, 1999 A point meeting of Council and the Agricultural Service Board was held in the Kneehill County office 232 Main Street, Three Hills Alberta on Tuesday December 21, 1999 commencing at 10 13 AN The following were present at the meeting MEETING CONVENED Reeve Otto Hoff Division Two Deputy Reeve Richard Vickery Division Six PRESENT Councillors Marj Vetter Division Four and ASB Chair Marylea Lowen Division One Jane Allan Division Three James Hanger Division Five Glen Wagstaff Division Seven ASB Russ Horvey Alberta Agriculture Bruce Sommerville Agricultural Fieldman Kevin Hoppins Ratepayer Member John Jeffery Municipal Administrator Jennifer Deak Assistant Administrator Lonnie McCook, Public Works Superintendent and Barb Long who recorded the minutes The ASB Chairperson, Mrs Vetter called the joint Council ASB meeting to order at 10 13 AN APPROVAL OF Mrs Allan moved approval of the agenda AGENDA CARRIED Mr Sommerville presented his Ag Fieldman s report attached and forming part of these AG FIELDMANS minutes REPORT Mr Hanger moved approval of the Agricultural Fieldman's report, as presented CARRIED AaOi_ Council requested that the ASB developed County Profile,as presented and compiled by D)v Mr Kevin Hoppins and his spouse be used at the Divisional Meetings being held in February Mr Sommerville reported he would only be available to attend the February 14 1999 Divisional meeting in Carbon, however the rate payer members would be available to attend all meetings AB AGRICULTURE REPORT Mr Horvey presented the Alberta Agriculture report attached and forming part of these minutes Mr Horvey also commented very favorably on the point efforts of the ASB Kneehill County and Alberta Agriculture stating he appreciated the cooperation and positive working relationship The following upcoming events were reported AB AG UPCOMING Millennium Reunion — January 28/99 1 30 P M to 4 30 P M at the Three Hills EVENTS Community Center Alberta Agriculture staff, since 1966, have been invited Mr Horvey issued a special invitation for Kneehill County Council to attend Farm Tech 2000 — Feb-2 4/99, Red Deer, Alberta Regional Cereal Silage meeting — Feb.8 /99 Crossfield AB Regional Super Canola meeting — Feb 15/99 Oyen AB/Feb 16/99 Olds, AB Water Quality Conference — Feb 15/99 Three Hills Community Center hosted by ASB and AB Agriculture Weed Meeting — Feb 22/99 hosted by ASB and AB Agriculture, Three Hills Community Center Forage Pasture Management meeting — Feb 29/99 ASB and AB Agriculture Three Hills Community Center Finding Agreement on Difficult Issues — Mar 2 &3/99 — Airdrie AB Mr Wagstaff moved approval of the Alberta Agriculture report, as presented 1999 WEED MIMIN C 14 KNEEHILL COUNTY JOINT COUNCIL AGRICULTURAL SERVICE BOARD MINUTES December 21, 1999 CARRIED CONTROL PROGRAM Mr Sommerville then reported on the 1999 Weed Control Program The budget figures were compared to the actual costs of the program with the actual cost coming in at approximately $76 000 00 under budget. Mr Sommerville attributed the actual cost amount being lower than the budgeted amount due to the 30 meter stoppage of spray before and after homestead sites road construction and less width of the spray coverage Mr Vickery requested a copy of the costs of the Weed Control Program be placed in the Divisional 2000 meeting file Mr Sommerville also advised he will continue to advertise for people to report weed infestations so the County can spray for control as he had such a good response The Roadside Spraying Program cost results comparison is attached and forming part of the minutes WEED NOTICES Mr Sommerville reported he had issued the following four weed notices in 1999 CN Rail Lines — Spot spraying was requested and completed by CN, however Toadflax is flourishing as the incorrect chemical was sprayed at the wrong time He issued another weed notice requesting the spraying be done between Aug 10 and Sept 10 using a different chemical CP/Trail Net complied and have paid Davy Tree for spraying Mr Sommerville advised he has concern regarding the use of Toradon as leeching through the gravel rail bed is a possibility He feels yearly spraying should be conducted Lot 4 Blk 1 Plan 7015 EF Wimborne — completed by the County and the cost has been added to the taxes Lot 1 3 Blk 3 Plan 505OAK Swalwell —The County contracted Frank Richardson to cut the weeds and grass at $100 00 plus GST and the cost has been added to the taxes Mr Sommerville reported the aerial spraying of the Schmautz gravel pit (at $6 00 per acre m r"D for roughly 130 acres) had positive results NUM wripn Mr Hanger moved aerial spraying of the gravel pits, located within the County, be done CONTROL on an annual basis PROGRAM CARRIED Mr Sommerville advised there is still one year left on the Doris Mayes Weed Control Agreement, noting the County s share of the costs have not been totaled for 1999 but will not exceed the $1250.00 as specified in the agreement Mr Sommerville reported on the 2000 Weed Control Program advising he is planning on blanket spraying 113 of the County using a three year residual spray The area to be sprayed for weed control in the year 2000 will probably be the central area of the County 1)�,��,o He also advised he will be traveling the dirt roads in the County doing spot weed control R.5 Jt M spraying Mrs Lowen moved Mr Sommerville, the Agricultural Fieldman, determine the selection of which third portion of the County is to be blanket sprayed for weed control in 2000 CARRIED Mr Sommerville reviewed Resolution #16 being presented at the ASB Convention, requesting the Province of Alberta to allow interested municipalities to contract the weed control and vegetation management on secondary highways Mrs Vetter ASB Chairperson read a letter written to the Honorable Ed Stelmach Minister of Alberta Infrastructure expressing the ASB s concerns regarding the control of weeds along the Secondary Highways and requesting the local municipalities be allowed to continue to manage weed control within their local jurisdiction It was felt the letter needed to be amended to reflect the intent that the contracted service to control the weeds along secondary highways be a provincial cost JDIAIIN WEED CONTROL ALONG S.H'S 2 KNEEHILL COUNTY JOINT COUNCIL AGRICULTURAL SERVICE BOARD MINUTES December 21, 1999 Mrs Allan moved the letter requesting the County continue to manage weed control along the secondary highways, be sent to the Honorable Ed Stelmach, Minister of Alberta Infrastructure, with the amendment that the cost of such would be the responsibility of the province CARRIED VIr Sommerville will deliver a copy of the above letter to the Chairman of the ASB 2esolution Committee PESTICIDE CONTATINER SITE The possibility of having an additional pesticide container site located at the new Schmautz SCHMAUTZ PIT ?it, was discussed Mr Sommerville reported the Three Hills Pesticide site collected 38 000 chemical jugs in 1998 and although he doesn t have exact figures he feels the 1999 lumbers were even higher as the site was emptied twice this year hlrs Lowen moved Mr McCook, Public Works Superintendent, investigate with Alberta Tnvironment, the possibility of a pesticide container site being developed at the ichmautz pat and report back to Council CARRIED qr Sommerville reviewed the AESA projects for 2000 including the budget summary for ;ame for each project as follows Project 1 Testing on Alternative feedlot runoff management system, total cost $17,000 AESA share $15 000 00 County share $800 00 Partner contribution $120000 Project 2 Water Shed Set Ups Total cost $53 000 00 AESA grant $12,000 00 manpower $15 000 00(for coordinator) County share $24 000 00 Partner contribution $2000 00 The County s share will be actually $18,000 00 as $6,000 00 is in kind coming from the Ag Fieldman s salary office truck etc Project 3 Water Shed Conference for Producers Total cost $1,500 00 AESA grant $1000.00 County share $500.00 Project 4 Miscellaneous Expenses bus rentals signage tours etc Total cost $9 650 00 AESA grant $4 000 00 County share $5 000 00 Partner contribution $$650 00 vlr Sommerville advised unofficial approval for the $47 000 00 AESA grant has been eceived Ar Sommerville discussed the draft 2000 budget explaining it will be completed and )resented for approval at the January 21 2000 ASB meeting At this time the budget totals ;180,000 00 with $75 890 00 left in Chemical inventory and $3 307 50 in grass seed nventory Ar Horvey presented the Alberta Agriculture and ASB Projected Extension Budget with he ASB share to be approximately $2,500 00 attached and forming part of these minutes vIr Sommerville also discussed the possibility of hiring an extra staff member to be paid or by AESA and Kneehill County dollars to handle spraying part time and act as :oordinator for the water shed groups He will present this issue with more detail at the an 21/99 ASB meeting ✓lr Sommerville reported Mrs Lowen and Mr Vickery will have voting privileges at the ASB Convention held in Edmonton from January 25/99 to January 27/99 Registration for he convention will be held on January 25 2000 between 6 00 and 8 00 P M and eservattons have been made at the Coast Terrace Inn ✓1r Sommerville also reported Kneehill County will be partnering with Wheatland County :) host the Summer Tour in 2002 or 2003 This issue will be further discussed at the DAMN 2000 AESA PROJECTS 2000 DRAFT BUDGET AB AG /ASB SHARED BUDGET EXTRA HELP C KNEEHILL COUNTY JOINT COUNCIL AGRICULTURAL SERVICE BOARD MINUTES December 21, 1999 upcoming partnership meetings Mr Sommerville advised he will be arranging for the local ASB tour this summer and it will include riparian and water shed projects Next ASB meeting scheduled for January 21, 2000 at 9 30 A.M Mrs Allan moved adjournment of the joint Council ASB meeting CARRIED Time 11 20 A.M tha JD/MIN I' &0G Secretary ADJOURNMENT I 4 Agricultural Fieldman's Report ASB Meeting December 21, 1999 The mandate of the ASB, is to provide information and services to assist the Agriculture Producers of Kneehill County in improvement or maintenance of agriculture production • Some of the larger issues that the ASB office has dolt with in the past year were weed control, water quality and quantity, AESA projects and legislative changes I think we have made an excellent start on the control of noxious weeds within the County The aggressive approach of the County's roadside spraying program and the relationship building with the Oil and Gas Industry on weed control has already paid dividends Dealing with the producers on weed concerns has also been very rewarding The producers understand the impacts that weed infestations can have and are very cooperative The water monitoring program started last spring has also keeped me very busy this past year We are presently in the process of starting a stakeholders watershed group in the County, of Moth rural and urban representation The monitoring results will be presented at a one diy conference, which will be held at the Three Hills Community Center on February 15, 2000 Alberta Environmentally Sustainable Agriculture (AESA) projects last year included a manure management workshop last spring, demonstration of the alternative watering system and the alternative catch basin for feedlot runoff Producer inquiries on both implemented and proposed changes in legislature have been various througliout the year With questions on Water Well Registration under the Water Act, Regulatory Options for Livestock Operations, and the Farm Property and Taxation Review Along with these changes and poor return prices on crop production the producers will once again have a challenging ye,-. r ahead of them May your Holid-iy Season be filled with good times and treasured moments Bruce Sommerville Agricultural Fieldman Alberta Agriculture Food and Rural Development Cereal and Oilseed Specialists Joint ASB Kneehill County Report Dec 21, 1999 i January 1, 1999 to December 20, 1999 Client Contact - 738 phone, 234 office interviews, 160 farm calls, 1132 total Extension Activities - 17 meetings and tours, attendance 589 Field Crop Surveys - Lygus Bug (7) - Fusanum Head Blight (12) - Thrips ( ) - Blackleg (several) • - Bertha Army Worm (2) Media - RD -TV interviews (4) - CHRB radio (2) - articles /press releases (4) Newletters - Joint Newsletters with County (4) up the Creek without a Paddle (first on at the printers) Joint efforts with County & /or ASB- - 2 watershed meetings, Apr 15 Torrington, Dec 16 Three Hills - several watershed planning meetings with Laura Lee Billings • - 8 extension activities, - 4 weed meetings with oil and gas industry - 3 meetings, Walter Cereals Feb 10, Manure Management Feb 22 & 23, Shelterbelt Workshop Mar 24 - 1 crops tour with Pulse Commission, Aug 12 - several farm calls and tours of the district to take pictures of the Regional ASB Conference and the Riparian Display • • • is • LI 1999 ROADSIDE SPRAYING PROGRAM Program Plan Files of Ditch - -- 2800 Estimated Width - -- 25ft Rate of Application - -- 2 8L /acre Cost of Chemical - -- $288,85824 Cost of Application - -- 8 53,200 00 Total Cost - -- 8342,058.24 Actual Results Miles of Ditch - -- 2694 Width - -- 18 5ft Rate of Application - -- 2.8L /acre Cost of Chemical - -- $214,87224 Cost of Application - -- $51,18600 Total Cost - -- 82669058.24 • • BUDGET SUMMARY E'. ject 9 00 AESA Grant' AESA Manpower Applicant contribution Partner contribution Sub Total Project 1_ Sub Total $15,000 $300 51,200 $17,000 Project 2_ Sub Total 512,000 $15,000 $24,000 52,000 $53,000 Project r3_ Sub Total $1,000 5500 $1,500 Project _4_ Sub Total 54,000 $5,000 5650 $9,650 Project Sub Total Project Suib Total Project Sub Total Project Sub Total Grand Total / A -1,1 _ 532,000 515,000 530,300 S3,850 S81,150 � >u.....�,, i v vv, «3 k--, ) Hc,H gram = non manpower component Grand iota! AESA Grant Requesting 532,000 ± S32,000 AESA Manpower Requesting S15 000 + $15,000 Applicant Contribution S30,300 Partner Contribution S3,850 Grand i )tal 531,150 Total AESA Requested 547,000 Authorized Signatures of Applicant(s) Name Agency • Name AESA Application for 2000 Date Agency Date page 10