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HomeMy WebLinkAbout1999-12-02 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT DECEMBER 2, 1999 The Executive Committee of Otto Hoff, Richard M Vickery and James M Hanger met on Thursday December 2, 1999, at the Kneehill County office commencing at 8 30 A.M John C Jeffery Administrator, and Lonnie D McCook, Public Works Superintendent, were also present along with Jennifer Deak, Assistant Administrator who recorded the minutes Rinus Onos, Operations Director Operations entered the meeting Mr Hoff was not present when the meeting commenced The following items were discussed 1 Kneehill Ambulance Nov 24/99 Kneehill Ambulance Society (KAS) Organizational and Regular Meeting The Executive Committee reviewed the minutes and motions of the KAS Nov 24/99 organizational and regular meeting Of note in these minutes Loretta Ling remains Chairman and Terry Reed acclaimed Vice Chairman Kneehill to send all Executive Committee recommendations pertaining to the Kneehill Ambulance operations to each board member prior to the County s council meeting the board has directed Mr Onos to respond to a volunteer s written concerns re ambulance operations board members to present County's letter presented to KAS, to their respective councils and respond back to the County 40 Executive Committee recommends to and il accept e until responses P .f to the P County's letter is received from the KAS memberjurisdictions and/or expiration of management agreement benveen the KAS and the County Bank Reconciliation Report For the period ending October 31/99 the chequing account reconciliation balance was $39,09868 Executive Committee recommends to accept and file. Advertising re. 911 full dispatch Mr Onos discussed the placement of an advertisement in the local newspaper for E911 full dispatch It was noted the County had written to all the urban jurisdictions in July /99 and Sept /99 regarding full dispatch and to date the following responses had been received Carbon — agrees to endorse E911 full dispatch j 1P Acme — agrees in principle but wants more information (hence Sept /99 letter) Linden — 2 letters received — the first wanting a point meeting and the second agreeing with full dispatch and trusting arrangements would be made to discuss a new agreement prior to proceeding with full dispatch Three Hills — accept offer providing County will pay any and all costs related to the provision of this upgraded service Trochu — verbally advised their fire department use pagers that cannot tie in with full dispatch at this point Executive Committee recommends a letter be written to each urban jurisdiction in the County and the KAS advising the ambulance seven digit emergency telephone numbers (546 3777, 443 3777, 442 3777, 6313 777, 572 3777) ivill be disconnected from the ambulance interconnect in the new year when full E911 dispatch is operational in the region. Further details will be provided when definite dates are available regarding these telephone number cancellations J—�) M Ewa r0 6. L 61L ,q i.So e n P btc ) q I r ¢ Fj%lf /) Personnel Issue Reported the interview /hiring committee (Messrs Onos, Vickery and Webb) has conducted the interviews and selected possible candidates for the ambulance personnel J D m n'v replacements with employment starting dates to be between mid December and °" 6 January JD /MINUTE /EC991202 • • 3 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT DECEMBER 2, 1999 Executive Committee recommends to concur with the interview /hiring committee selection for replacement of KAS personnel. New Ambulance The new ambulance will be delivered between Dec 24 31/99 Executive Committee recommends Kneehdl County issue a cheque for this new ambulance ivith the understanding the KAS ivill reimburse the County for this �, secrn vehicle when their finances are in place. L Mr Hoff entered the meeting time 9 15 A.M EMT Training Course Mr Onos requested clarification regarding reimbursement for ambulance personnel taking the EMT training course The policy states 50/50 cost sharing between KAS and the employee taking the training with the employee being reimbursed for his /her share of the course subject to successful course completion and remaining one year with KAS At the Nov 25/98 KAS meeting a motion was approved to amend this policy to pay 50% of balance of course cost (net of sponsor contributions) when sponsor (Ag Society) paying half of total course cost Mr Onos noted Mr Don Richards and Mr Jordan Wiebe were subject to this arrangement and each employee paid $425 00 towards their course and were reimbursed for same one year later as per policy The cost for this course has increased since last year from $1 700 00 to $2 600 00 with total course costs now paid for by the government Two volunteers So rnE WO are currently enrolled in this EMT course Garry Cunningham and Alex Onos i0 6' L Executive Committee recommends Alr Garry Cunningham and Mr Alex Onos each pay $425 00 towards the cost of their EMT course, this being the same amount as paid by the previous employees taking the course, and ivith the balance of the KA S policy addressing employee course re«nbursement to remain in place, as approved, and further, this policy be referred to next KAS meeting for discussion. The Executive Committee also discussed and recognized the volunteer involvement of Mr Onos' family with the KAS and recommended this involvement be reported to the KAS to ensure the perception of this involvement is completely above board and no special treatment extended to these individuals STARS Presentation Mr Onos reported he would be going to Calgary, after attending this meeting to present to STARS a picture and report how the KAS spent the STARS donation Medical Director It was reported by the interview /hiring committee that Dr Webb has reconfirmed his commitment to the KAS and requested to remain as medical director for the KAS t ! �- Mr McCook and Mr Onos left the meeting time 9 35 A.M 2 High Pressure Crossing Agreement The transportation department has requested an amendment to clauses 11 and 12 of this agreement to make it the operators sole responsibility to pay for lowering or ' b relocating of pipelines The current agreement shares this cost equally between the ; R municipality and the operator An inquiry was made as to the status of the low pressure crossing agreements and whether this change was required in this agreement or already reflected in same Mrs Deak to check this out Executive Committee recommends to concur with the above agreement amendments JD /MINUTE /EC991202 5't aKa crA P, KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT DECEMBER 2, 1999 3 Newspaper Notice re. Garbage The County has prepared a notice for the newspaper advising, effective Jan 1 /2000, County ratepayers will not be able to access the Three Hills landfill site for rubble disposal, household garbage will continue to be accepted at the transfer boxes at the is Three Hills site Executive Committee recommends approval of this advertisement to be placed in the Capital newspaper for the balance of December and all of January /2000 4 Nov 29/99 Letter from City of Red Deer re Y2K Status The city of Red Deer emergency Services Department has advised on its Y2K preparedness and notes it has addressed what it considers any potential problems It was noted the County has adopted a policy, strategic plan and has upgraded phones computers and checked equipment and is not anticipating any major problems with Y2K Executive Committee recommends to accept and file 5 Nov 26/99 Village of Beiseker Letter and Various Cosway Association Correspondence re Tai1Net The village of Beiseker has passed a resolution at their Nov 22/99 council meeting stating it does not support being an operator of a trail and has requested the County's position on TrallNet Executive Committee recommends Kneehill County and its committees obtain legal opinion from Brownlee Fryett for legal opinion in regard to Beiseker's letter and other TrallNet issues and further recommends all council members he cautious in their comments regarding the TrallNet until this legal opinion is obtained 6 Kneehill Christmas Party and Millennium Souvenir b i' .i D m ro o To 8 1- FoYE 3 r see a /So err P � Executive Committee recommends an invitation be extended to Mr Onos to attend m � rn a the County Christmas party and further, in recognition of the millennium, all -fop L permanent employees and council members be given a millennium souvenir coin `yE` c went P set in lieu of a Christmas ham. merr�-o 7 Natural Heritage Act The Sept 23/99 Executive Committee recommendation was approved to have Mr Jeffery and Mr McCook review this document Mr Jeffery reported he had reviewed this document and recommends to accept and file Executive Committee recommends to concur with the recommendation to accept and file. 8 Assessment Audit Mr Mike Laviguer AB Municipal Affairs Assessment Audit Branch has submitted his Assessment Audit Report 1998 Assessment Year for 1999 Taxation Year for Kneehill County The executive Committee reviewed the audit findings and recommendations along with the County's assessor Mr Dunay, responses to same Executive Committee recommends an invitation be extended to Mr Laviguer to attend Council to further discuss this audit. (Note appointment made for 10 30 A.M Dec 7/99) 9 Nov 23/99 Letter from AB Environment re. Year 2000 Review of Water Management in the South Saskatchewan River Basin A meeting has been scheduled for Thursday Jan 13/99 from 10 00 A.M until noon at the Best Western Jurassic Inn in Drumheller to select primary and alternate members JD /MINUTE /EC991202 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT DECEMBER 2, 1999 for this Basin Advisory Committee (BAC) Executive Committee recommends this matter be referred to the County's memo appointed to this committee. 10 Drumheller Mail Advertising This newspaper has inquired whether the Reeve would like to write a millennium address for a special New Year's section of this newspaper f Executive Committee recommends to accept and file 1 l Subdivision and Development Appeal Board To date three members at large (Dale Cameron Charlie Whatley and Angus Park) have renewed their appointments on this board Council members are Jim Hanger a Marjorie Vetter It was noted as per MGA there must be a majority of members a large on this board Executive Committee recommends the County develop a roster of members at lal for the SDAB and advertise for more members at large for this board 12 Nov 22/99 U of A Letter re 4 Your Future The U of A faculty of Agriculture, Forestry and Home Economics 1s hosting the abc event on Dec 3/99 in Red Deer and has invited Mr Hoff to attend This event provides an informal and relaxed way for prospective students to learn about this university faculty Executive Committee recommends to accept and file. 13 Flag and Banner Donation to 4H Club As per June 22/99 council motion a provide a new County flag and banner to the district 4H Club it was reported this banner has now been made and both banner an( flag presented to the district 4H Club Executive Committee recommends to accept and file. 14 Nov 23/99 Copy of Letter from Village of Linden to AUMA The village of Linden has forwarded a copy of its letter to the AUMA stating its support for the removal of the education tax from the property tax base Executive Committee recommends to accept and file. 15 Tax Penalty Cancellation Request SE 11 34 23 W4 This land was purchased in May by Martha Doerksen She did not receive any property tax notice until October Mrs Doerksen assumed the previous owner paid m►�a for the taxes and requests a waiver of penalty ($19 32) as she did not receive her tax TO 3 i-- notice prior to the penalty date (original tax notice was sent to previous owner D Maxwell) Executive Committee recommends this request be denied and further Mrs. Doerksen be advised her lawyer should have addressed the taxes in the sale transaction. 16 Drumheller Mail Newspaper Christmas Greetings The Drumheller Mail newspaper has inquired whether the County wishes to place Christmas Greetings in one of the December newspaper issues Executive Committee recommends to accept and file. JD /MINUTE /EC991202 4 • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT DECEMBER 2, 1999 17 Long Service Awards The office staff has advised no long service awards were presented in 1998 (no Christmas Party) Previous to this the 1997 long service awards were presented to the employees at a regular Council meeting Executive Committee recommends the 1998 and w i fiL/!° s subsequent long service a ards n � � include the presentation of mint coins and further these long service awards be see m lsb c r, P recognized at a Council meeting, not at the Christmas party 18 Dec 21/99 Christmas Get Together Executive Committee recommends an informal get together be arranged for 3Z rn PM o to December 21199, after the Council meeting, for those staff in the administrative 4. building and with Mr McCook to invite any other guests (foremen, etc.) to this .rft a 6 C�" P function J D T LM0 1-, J, rA 19 Joint Elected Officials Meeting At the last point municipal meeting the village of Acme agreed to host the next meeting and to this end has proposed four dates in January 13`h, 18`h 20`h and 31 ` Executive Committee recommends, in view of the County's joint services position and with some of these not yet determined and the County's chrection to discuss its ,joint services position with its ratepayers at its 2000 Divisional Meetings, the County decline to attend this joint elected officials meeting but recommends and encourages the urban centres to meet to discuss the County's position on joint services. 20 Council Minutes The Executive Committee edited the Nov 23 & 24/99 Council minutes for publication in the newspaper .i v ^^t'''° Executive Committee recommends these minutes as edited, be published in the newspaper The Executive Committee then adjourned Jennifgf Deal � Assistant Administrator JD/MINUTE /EC991202 5