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Home My WebLink About1999-12-07 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING December 7, 1999 1 Approval of Agenda 2 Approval of Minutes 3 Administrator s Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 10 30 A.M Micheal Lavigueur Alberta Municipal Affairs Assessment Auditor see agenda item #6 GENERAL 6 Kneehill County Assessment Audit Report (1998 Asse5sment Year for 1999 Taxation Year) 7 Kneehill iio� " Joint Services Meeting 8 2000 Divisional Meeting Dates Aw. 9 CAO Bylaw 10 Acme Linden Kneehill Fire Agreement 11 2000 Kneehill Regional FCSS Budget 12 CP Rail Trans Canada Sale 13 Mint Coins Long Service Awards 14 Donations ,r] TRANSPORTATION. 15 Transportation & Utilities Report 16 SH 806 Acme to North of Linden COMMITTEE REPORTS. 17 Nov 25/99 Regional Disaster Services Committee Minutes 18 Nov 24/99 Kneehill Ambulance Society Minutes 19 Water Act Public Meeting 20 KIBA Seed Plant Financial Statements as at June 30, 1999 21 Dec 2/99 Seniors Outreach Volunteer Appreciation Dinner 22 Nov 23/99 Kneehill Regional FCSS Organizational and Regular Minutes 23 Nov 2/99 WREDC Letter re Elected Directors 24 Oct 27 & Nov 2/99 Kneehill Housing Corporation Minutes 25 Oct 20/99 RHA 5 Board Meeting Minutes LATE ITEMS. HYMIN /Agenda 1 999 KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 A regular meeting of Council was held in the Kneehill County office 2321 Three Hills Alberta, on Tuesday December 7, 1999, commencing at 8 30, The following were present at the meeting • Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One M Jane Allan Division Three Marjorie D Vetter Division Four James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven John Jeffery, Municipal Administrator, Jennifer Deak Assistant Municipal Administrator and Lonnie McCook, Public Works Superintendent were pre with Barbara Long who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 32 A.M Requests were made to add the following to the agenda Under the Administrator s Report, agenda item #3 add the Pending report F Under agenda item #26, add WREDC Director's meeting report Under agenda item #27 add Hearthstone Child & Family Services Under agenda item #28 add Carbon & District Recreation Board minutes Mrs Lo wen moved approval of the agenda, with the above noted additions CARRIED Mr Hanger moved approval of the minutes of the November 23 & 24, 1999 meetings CARRIED Mr Hanger left the meeting at 8 36 A.M and returned at 8 40 A.M Mrs Deak presented the Administrators report and the Pending report It was agreed the following Pending Report items be filed #1 Linden Rubble Pit #2 Red Deer Rivei Integrated Management Plan #3 Dry Island Buffalo Jump Park, #12 Horseshoe Canyon Viewpoint and #16 Planning Issues with items #2 #3 and #12 to be handled in the future as Committee reports Updated information was supplied on item #6,Kneehill Regional Water and Mrs Vetter will report again after tonight s meeting with all the jurisdictions The Fire Department Inspections file, item #9 will be referred to the Regional Fire Chief when that position is in place Item # 14 Partnership Discussions Council has been invited to visit the County of Wheatland for a tour of their office shop and also that of the newly completed fire hall It was decided a date be set for December 20, 1999 with the Councillors leaving Kneehill County office at 11 00 A.M Item #13 Kneehill Recycling Grant Mrs Deak advised the remaining funds in the Kneehill County Recycling Grant will be distributed before year end Council requested the Town of Three Hills be contacted again regarding applying for this grant Item #17 Agricore concerns Mr McCook informed Council that Transport Canada is requesting a traffic study be undertaken by the County and Transport Canada will decide on a course of action once they have those results Under Transportation Pending Items it was recommended the following be filed as work is underway or completed at this time #1 Schmautz Pit #2 Winther Icing Problem #3 Hesketh Hill Survey #5 Mt Vernon Water Co Op #6 Gravel Source and #7 Request for Swalwell Water Hook Up AGENDA APPRnver n>" MINUTES PENDING REPORT & UPCOMING EVENTS 9 i z.- 0 • ■I s KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 Mrs Vetter requested a letter be sent to Mr Vern Crawford explaining the Equity Water System costs in no way reflects upon the Mt Vernon Water Cooperative and 6 r i-wa further it was the Mt Vernon Water Cooperative s decision to bill all their members a 13 �- riser fee It was also noted the following dates could be added to the upcoming events December 10 1999 Fire Chiefs meeting, December 16 1999 Drumheller & District Solid Waste Management meeting January 3 2000 Carbon & District Recreation Board meeting January 10 1999 Drumheller Hospital meeting January 12 2000 Seed Cleaning Plant meeting, January 19 2000 Regional FCSS meeting January 24 2000 is t" Rosebud Seed Cleaning Plant meeting January 26 2000 West Zone KCRP meeting and January 27 2000 Trochu & District Recreation Board meeting Mrs Allan moved approval of the Administrator's report including the Pending report, with the above noted recommendations. CARRIED EXECUTIVE COMMITTEE The Executive Committee report was presented REPORT Under Executive #5 request from Cosway Association for Kneehill County s position on TrailNet it was decided Mrs Deak should obtain legal advice on this matter and that this issue be presented at the 2000 Divisional Meetings to obtain input from the ratepayers Under Executive #9 Year 2000 Review of Water Management in the South Saskatchewan River Basin Council decided both Mr Wagstaff and Mr Hoff attend SEE this meeting Under Executive #15 Tax Penalty Cancellation Request it was recommended the s� wording in Kneehill County s letter be changed to reflect that usually the lawyer would have addressed this issue during the sales transaction Under Executive #19, Joint Elected Officials meeting it was decided to discuss this 9 matter along with the agenda item reporting on Kneehill / Wheatland Joint Services meeting Mrs Lowen moved approval of the Executive Committee report, with the exception of Executive Committee #19, which will be addressed with agenda item #7, later in the meeting CARRIED ACCOUNTS The meeting recessed from 9 50 A.M until 10 00 A.M PAYABLE Mrs Lowen moved approval of the accounts presented for payment today, subject to ASB review by the Finance Committee of Hoff Vetter, Vickery and Wagstaff CONVENTION CARRIED Mr Vickery informed Council the Agricultural Service Board Convention begins the° ' evening of January 25 2000 and finishes at 3 30 P M on January 27 2000 Councillors Lowen Wagstaff, Hanger Vickery, Hoff will be attending and Mrs Allan TRANSPORTATI will advise later if she is able to attend N AND UTILITY The Transportation and Utilities report was presented REPORT Mr McCook informed Council the price for the larger line into the Torrington Trailer Court was $25 600 00 He also reported the County has a total of 248 water users in the Hamlets Kneehill County will be doing their own billing under a Bellamy computer program and the meter reading will also be undertaken by County personnel Mr McCook further explained the two positions he has requested be made full time Mr Vickery moved approval of the Transportation and Utility report, as presented ROAD COMMITTEE CARRIED KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 A Road Committee date was set for Tuesday, December 14 1999 commencing at 8 30 A.M is The reconstruction plans for Secondary Highway 806, from Acme to north of Linden was discussed in length Mr Jeffery reported that Mr Rob Penny, Alberta sH 806 ROAD Infrastructure verbally advised this will be one of the projects for 2000 and suggested PROJECT that Kneehill County start land negotiations Mr McCook advised that Torchinsky Engineering has not completed the preliminary road design Upon completion the '�� tai Mw proposal will be presented to Council Mr McCook also explained this is not a M 4� M complete road rebuild just a road top widening to 10 meters and 11 meters around the existing curves The bridge stays and the only alignment change will be at the south end 4W Mr Wagstaff moved Mr McCook further investigate the road design for the rebuild of Secondary Highway 806 and report back to Council CARRIED Mr Hanger left the meeting at 10 30 A.M and reentered at 10 32 A.M AMA Mr Dunay and Mr Micheal Lavigueur Alberta Municipal Affairs Assessment ASSESSMENT Auditor entered the meeting at 10 30 A.M AUDIT On behalf of Council Mr Hoff welcomed Mr Dunay and Mr Lavigueur and noted the appointment had been scheduled for Mr Lavigueur to provide the results of a Alberta Municipal Affairs assessment audit of Kneehill County An informative session followed with Mr Lavigueur presenting an overview of the goals and objectives of the Alberta Municipal Affairs Assessment detailed audit the methods used to measure the A►.& local assessment results and the conclusions and recommendations His results indicated Mr Dunay Kneehill County s assessor, has done a good job and the assessment base is fair and equitable The following recommendations were made the sales adjustment and analysis procedures need some improvement a re inspection program should be implemented to begin updating older properties and the review and updating of land tables Mr Dunay thanked Mr Lavigueur for conducting such a LONG SERVICE thorough audit and the helpful advice given AWARDS MINT Mr Dunay and Mr Micheal Lavigueur left the meeting at 11 50 A M COINS Mrs Deak reported to Council the cost of presenting mint coins for long service MILL COINS awards (starting with 5 years of service and every 5 years after that) and the XMAS GIFT presentation of a millennium coin set as a Christmas gift to all County employees and Councillors These long service awards will be presented for the 1998 and 1999 years at a future Council meeting Mrs Allan moved a policy be adopted to recognize employees by the presentation of .f b fnLF06 mint corns as long service awards after five years of service and every five years %p 41 L thereafter # a` Mr Vickery moved an amendment to the above motion be made to include Kneehill County Councillors in the presentation of mint coins for long service awards A vote was taken on the amendment to the motion and it was carried A vote was then taken on the amended motion and it was declared carried The meeting recessed for lunch from 12 00 P M to 1 05 P M JOINT SERVICE Mrs Deak reported on the meeting with Wheatland County to discuss the sharing of COMMITTEE point services Interest was expressed in the areas of Fire Disaster Assessment, 3 L71 I KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 Planning Water FCSS and E911 A recommendation had been made at the meeting to form a joint services committee comprised of two members to present Kneehill County s position to the urban centers within the County and to further discuss and negotiate joint services with the interested Counties and urban centers r-�r- Mrs Vetter moved a Joint Service committee be formed, comprising of Mr Vickery rnLfoo and Mr Hanger with the intent of this committee to continue negotiations regarding 7� P the sharing of joint services and if required attend meetings with the urban jurisdictions to explain and clarify the County'sjoint services position CARRIED DIVISIONAL Dates for the 2000 Divisional Meetings were established MEETINGS Divisions 6 & 7 — February 7 2000 at the Centennial Room Trochu Hall w iflgf commencing at 7 00 P M j 6 On G- to c, Divisions 4 & 5 — February 10, 2000 downstairs Kneehill County office Three 7-0 a L- Hills commencing at 7 00 P M Divisions 1 2 & 3 — February 14 2000 at the Swalwell Community Center commencing at 7 00 P M Mr Hoff recommended looking into the AS13 video presentation of Kneehill County FIRE NOTICE for use at the Divisional meetings It was requested that joint services positions, road programs and the effect on Secondaries with the changes to Infrastructure be placed on the agenda for the Divisional Meetings Mr Hanger, Mr Vickery and Mrs Lowen requested the Fire Chiefs be contacted to see if a Fire Notice needs to be issued for the County Mr Jeffery briefly left the meeting and returned noting the administrative staff will contact the Fire Chiefs for a consensus on this matter BYLAW 1417 Mrs Deak advised a bylaw is required to appoint the Chief Administrative Officer CAO effective January 4 2000 Mr Vickery moved first reading to Bylaw 1417, this being the bylaw to appoint a new ; L. Chief Administrative Officer, effective January 4, 2000. Mr Hanger moved second reading to this bylaw Mr Wagstaff moved third reading be given to this bylaw at this time Mrs Vetter moved third reading to Bylaw 1417 CARRIED CARRIED CARRIED UNANIMOUSLY CARRIED Mrs Deak advised the amended Acme/Linden /Kneehill Fire Agreement has never been signed by Kneehill County due to the problems regarding Acme s "other" fire vehicle It was explained the old fire agreement is still in place until 2003 but it show s the old funding arrangements Kneehill County reconfirmed the fundin,.,> split of 75% County 25% shared between Linden and Acme Mr Hanger moved the signing of the above Fire Agreement be tabled until a Regional Fire Coordinator is in place, and further that Kneehill County continue with the funding arrangements of 75% Kneehill County and 25% shared by Linden 4 ` ACME /LINDEN/ KNEEHILL FIRE AGRF.F.MFNT 0 • q. a KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 and Acme, with a letter being sent to the villages of Linden and Acme advising of same CARRIED Mrs Deak reported Mr Bert Jackson had requested to meet with the Fire Capital Committee The 2000 Kneehill Regional FCSS Budget was reviewed The total expenditures for 2000 were set at $231 192.50 FCSS BUDGET Mrs Lowen moved approval of the Kneehill Regional FCSS budget for 2000, as m &min presented c� 6 1� CARRIED Mrs Deak reported notification has been received that CP Rail is responsible for the TRAIL NET taxes until December 31, 1999 however effective January 1 2000 Trail Net will become the legal owners of the abandoned rail lines This information lists several road crossings that are owned by CP Rail The Cosway Adjacent Land Owners group and the Village of Beiseker have also requested the County state their position on the bic 0,F? Trail Net issue Mr Vickery moved the information received from CP Rail be forwarded to Glen Scott at Brownlee Fryett along with a request for a legal opinion regarding Kneehill County s position on the abandoned rail lines CARRIED ADMIN DONATIONS Requests for donations have been received from Salvation Army and the Red Cross Mrs Deak reported on the amounts donated to various organizations over the past few years as requested by the Executive Committee J & rf c4 r Mr Wagstaff moved Kneehill County donate $1000 00 to the Salvation Army, $1, 000.00 to STARS and $1, 000.00 to Electrohills Dat Society for 1999 CARRIED COMMITTEE The following committee reports were presented REPORTS Regional Disaster Services Committee minutes Nov 25/99 it was decided to cancel the December 15 1999 meeting until after the Joint Services committee meets with Wheatland to determine the direction to be taken Kneehill Ambulance Society minutes Nov 24/99 Water Act Public Meeting — De c.6/99 no one attended KIBA Seed Plant Financial Statements Senors Outreach Volunteer Appreciation Dinner — Dec.2 /99 Kneehill Regional FCSS Organizational and Regular Minutes Nov 23 /99WREDC Letter re Elected Directors Nov 2/99 Kneehill Housing Corporation minutes of Oct.27/99 and Nov 2/99 RHA 5 Board Meeting minutes — Oct.20/99 WREDC Directors Meeting minutes of Dec.4 /99 Hearthstone Child & Family Services — invitation to Grand Opening on Dec 9/99 from 2 00 P M until 7 00 P M Mrs Lowen will attend Carbon & District Recreation Board minutes Nov 1/99 Mr Wagstaff moved approval of the Committee reports CARRIED Mr Jeffery reported the Torrington Three Hills and Carbon Fire Chiefs were contacted and the consensus was a fire ban should be placed on the County due to the dry 5 t.i,�r: r.� FIRE BAN IN EFFECT • E, • 0 -0 0 KNEEHILL COUNTY COUNCIL MINUTES December 7, 1999 conditions Mr Jeffery will place a County wide fire notice effective immediately Mr Vickery moved the meeting adjourned Time 2.40 P M Reeve /unicipal CARRIED ADJOURNMENT �1 ADMINISTRATOR'S REPORT November 24 — December 7 1999 REPORT. Balance Forward $I. 1 Gave a County pin to the Royal Purple for Canadian Supreme Honou Lady Balance CORRESPONDENCE 1 Nov 23/99 RC #0038049 $25 376 38 — AB Infrastructure Bridge Funding 2 Nov 15/99 AB Gazette 3 Nov 9/99 Golden Hills Regional Division #15 Board Meeting Minutes 4 Nov 30/99 Seminar AB Municipal Affairs Assessment Review Board Manual and Guidebook 5 Nov 18/99 Letter from Inky Mark, MP Opposition Heritage Critic re Feedback on Bill C 10 6 Nov /99 AB Planning Exchange newsletter 7 Nov /99 Grassroots, Aboriginal Initiatives in Alberta newsletter 8 Fall 1999 Wildrose News newsletter 9 Fall 1999 Local Services Research Review newsletter 10 Dec 3/99 Armet Report 11 Winter 1999 2000 MS Matters newsletter 12 Fall/Winter 1999 STARS newsletter 13 Employment opportunity — City of Grande Prairie — Special Constable 1 14 Employment opportunity — County of Wetaskiwin — Director of Public Works 15 Employment opportunity — Kneehill County — Family Resource Worker 16 Conference advertising — Disaster Forum 2000 17 Seminar advertising — Management Skills for Secretaries, Administrative Assistants and Support Staff 18 Advertising — Bridge Brand 19 Nov 24 & Dec 1/99 The Drumheller Mail newspaper 20 Nov 24 & Dec 1/99 The Capital newspaper $ 1, HOME OCCUPATION AND DEVELOPMENT PERMITS NIL hLnutefjcjreportI999doe 1 TRANSPORTATION AND UTILITIES REPORT — Dec 7/99 1 I'm waiting for more information on prices for the fence for the Schmautz Pit 111 get back to Council when I have more information 2 I have a break down of the vault we need for the trailer court water installation. U V,. sW fro There are 8 meters left to be put in at Torrington They are scheduled for Friday � M 3 The new trucks are here and will be going to work shortly 4 The gravel crew is hauling to 21 and 27 and short hauling to Wimborne 5 The dirt crew is moving the last of the equipment in for the winter I'd like to get the fence up this year yet and leave the cement work until spring 6 I have a few graders out working on ice patches on gravel roads and a few of the boys doing other work 7 I d like to put two people on full time starting this month One position is on the gravel crew and the other is on maintenance crew These two people have been working somewhat full time anyway, other than I will lay them off over the Christmas break if possible and bring them back in the new year 7 L -. LM