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HomeMy WebLinkAbout1999-11-04 Council Minutesa kNEEHILL COUNTY EXECUTIVE CONLMITTEE REPORT NOVEMBER 4, 1999 he Executive Committee of Otto Hoff, Richard M Vickery and James %1 Hanger- met on iursday November 4 1999, at the Kneehill County office commencing at 8 30 A.M )nnie D McCook, Public Works Superintendent and John C Jeftery Administrator ere also present along with Jennifer Deak Assistant Administrator who record d tl nutes ie following items were discussed nc Retirement Policy As directed from the last meeting, an addendum has been prepared to address those retiring employees opting to receive their early retirement incentive over a three year term This addendum comprises of an a <;rcennent setting ME *\D P � � out the ternns and calculation of this payment Executive Coinnuttee recominentIs to accept this addendum to the retirement policy 2 Letter to three Hills re. Landfill Agreement The letter prepared to the town of Three Hills advisin` of the Oct 26/99 County motion that the four sites of Ridgeview Drumheller Linden (until full) and Schinautz are capable of handling rubble disposal for the County s residents and not to renew the Landfill Sharing Agreement with Three Hills upon expiry effective December 31� 1999 was presented to the .Executive Committee Executive Committee recommends this letter he presented to the town when they ine'et with the Executive Committee later to day Letters from the Village of Acme The village has advised its 1999/2000 representative(s) on the Regional Disaster Services Committee is Glen Rieger (alternate Barry Buchanan) and the Acme /Linden h Fire Committee is Bob Hannah Cathie Jackson and Fire Chief Bert Jackson's Executive Committee recommends to accept and file. 4 AB Environment News Release re. Fire Bans & County Fire Notice Policy S 2 The province has advised, due to the recent snow in central Alberta, it has lifted its fire bans in this portion of the province It was further noted the County s policy 8 2 T-b rnewo does not address the removal of a fire notice — it only provides for the placement of such a notice Executive Coinnuttee recommends an addition to Policy 8 2 to enipower the CAO to remove a County fire notice subject to a recommendation from the regional fire chief or, until this appointment, upon receivinb a reconiniendation from the majority of local fire chiefs Further the current fire notice he lifted, effective itninediately (Note the fire notice was lifted ) 5 Meeting with 'Town of Three Hills representatives (9 00 A M 10.05 A M ) Three Hills representatives Mayor Myrna Bauman, Councilors Len Schaffer and John Boxma and town manager Jack Ramsden met with the Executive Committee Mrs Bauman discussed a recent incident where a town employee had requested a part from the County shop and was told by the County employee that the County was not to do business with the town The town was again advised of the County's motion to placed transportation Joint services on hold until other outstanding Joint service issues were addressed A discussion followed with the County reiterating its position and advising it is in the process of setting out its joint services position and would be advising all municipalities within the County of this position when ratified by Kneehill Council JDRAINUTE/EC99I 104 M is hNEEI1iLL COUNT] EXECUTIVE COMMITTEE REPORT NOVEMBER 4, 1999 Mr Jeffery presented Mrs Bauman with the County s letter (refer to item 92 above) The town delegation left the meting — time 10 05 A.M Kneehill Ambul.uicc Uu*cclor'ti S;11.11-y Further to the request to have the administrator review the salary survey (1998 1999 AAOA EMS System Salary Surveys) to determine a wage range for the ambulance operations director Mr Rmus Onos who completed his paramedic training September 1999 Mr Jeffery reviewed the sal ary rangy e 1 r� ry � s for the position of ambulance �D � A).. operations director /medical responder (a blended position) of comparable ambulance services Executive Conmittee reconimends Alr Onos he placed on salary upon e' piratirtn of his employment contract and tllr Onos' salary beset at $44,500 00 per annum, effective and retroactive as at the termination date of his contract with the Aneehill Atnhulance Society 7 Kneehill Ambulance Personnel Replacement row Spy y • E.vecutive Committee reconunends the chair of the Aneehill.4mhulance Society, rf4o� )rj4.� fi��J the Kneehill representative on the ambulance hoard and Mr Onos form u hiring ; �A t IN Pi c comnnittee to review the employment applications for the Kneehill Ainhulance R Vociety 8 Linden & District A>: Society This organization has donated $4 500 00 to the Kneehill AmbulanL.L Socicty for a vital 5b wiffi� signs monitor for use in Linden io i i< E.iecutive Committee recommends to accept and file 9 Mountain View / Kneehill .Joint Planner Mr Harold Johnsrude CAO Mountain View County, has advised an independent consultant had been hired by their County to do a wage and salary review As a result of this review the salary of Mr John Rusling the Joint planner, will be increasing from $51,640 00 to $54,367 00 per annum effective November 1/99 Kneehill's share of 1p, this increase for 1999 will be $227 50 Executive Coninnittee reconimends approval of this salary increase Jd 5 J, t fi ft � 2 n? i✓ MEMO 1<o B L. 10 Oct 26/99 Acme Letter re. Ambulance Representative The village of Acme has advised their Kneehill Ambulance representative for the Fi 1999/2000 term is Deputy Mayor Bert Jackson K (?s C+ ' Executive Conin uttee reconimends to accept and file. 11 Offer to purchase 14" computer monitor An offer has been received from Mr Onos to purchase for $15 00, an old 14" T -b m ' microscan computer monitor -ri:;, a L Executive Coninuttee reconnnends to accept this offer 12 General Holiday Pay for Ambulance Workers The legal opinion regarding the pay for General Holidays as requested by the previous Executive Committee, was reviewed wit rnj�' too 7 C t i- Executive Committee reconimends this legal opinion he followed and all salaried rst(Ko ,c "t ;-,v JW IINL1TEIEC991104 1'--q 141 KNEEHILL COUNT4 EXECUTIVE CONINIITTEE REPORT NOVEMBER 4, 1999 ice employees be paid eight (8) hours for the General Holidays 1~j�" KAC 13 Alberta infrastructure Rur,il Transportation Grant The finalized signed copies of the above noted grant has been recei% ed This rant, for the 1999 fiscal year totals $515 580 00 ol'which $374 376 00 represents the regular rural transportation grant and $141 204 00 the total Premiers "I ask Force injection �� L p c� amount Lm c Executive Committee reconlinendv to accept and file 14 Meeting with Ilon 1?d Stelnt-tch, Minislei ofAB Infrastructure Mr Vickery reported Mr Richard Marz MLA, had recommended the County meet r B Lrh� with this Minister during the AAMD &C Fall Convention (bct�akft � ,pM � Executive Corrtnnttee recommends an appointment be made throul,h the Regional Director, AIr Rob Penny, to meet with linister Stelniach 15 Oct 15/99 Letter from Acme and Ijnden to R o h Pennv Re iona1 11 recIor Ala infrastructure A copy of the above noted letter has been received This letter notes Acme and Linden s understanding that the province financially supports the upgradun, of SH 806 from SH 575 to 2 miles north of Linden as the number one priority fur ti car 2000 m 'Erna roadwork in Kneehill County and request the provinCL's assurance this priority will not TO be changed with the April 2000 transition The Lxecutrve Committee noted the County s priority is overlays and this road project is the County s pnority for road construction Executive Committee recommends a letter be sent to acme and Linden (cc AB Infrastructure) clarifyinb this road protect has always been the County's #1 road reconstruction priority, not our overlay priority 16 SH Partnership Program I edger Reconciliation AB Infrastructure has been to the County office to reconcile the above ledger At of now, the ledger balance indicates the province owes the County $319 713 00 It was ? noted this amount will change as not all the costing for the SH 587 and SH 575 road ,AW projects are recorded It was agreed to wait until April 2000 and see the province s direction and keep the status quo until this time Executive Committee recommends to accept and file. 17 Oct 26/99 i etter froiu CP Rai! Letter re tr-•tnsii.r to I rans ('•in•tc1,i 1 r:iii Foundation .310 mid m 0 CP has advised the County s agreements with CP were transferred to "I ransCanada g L` Trail Foundation and all rentals on agreements after December 31 1999 will be taken m r:m0 -3'o of e over by TransCanada Trail Foundation The County has five such agreements totaling hr_f� A jr- fi c.e $61 00 per annum Executive Committee recommends to accept and file 18 Policv re Fencing of Road Allowances Further to an incidence regarding the closure of a road allowance and complaints from ratepayers regarding same, the Executive Committee discussed a policy to address this issue To 'T i`� Executive Committee recommends a policy be adopted whereby no party will be pernutted to closelobstruct in any manner a public road allowance. Should any road allowance be closed and the County receive a complaint from a ratepayer about this closure, the complaint ivill be referred to the Public Works JDNINUMEC991104 [A 29 KNEELIILL COUNTY EXECUTIVE COMMITTEE REPORI NOVEMBER 4, 1999 Superintendent andlor Road Committee. 19 Oct 26/99 Letter from Village of Acme re Region -il Water Committee Representative Acme has advised their rLp resell tilt iv�, lur thh, 1999/200 te,rni for tip above wnunil will be Deputy Mayor Bert Jackson with the alternate bein,, Mayor C athie Jacksor Executive Committee reconmends to accept and file 20 Oct 18/99 Letter from Villa «e of Acme re SH 575 Acme commends Kneehill County and Mountain View County for their cooperatie working together to upgrade SH 575 west of acme Executive Committee recommends to accept and file -/A e t) 21 Oct 20/99 Lettei from the Lion Ed Stelmach re Premier's Task Force on Infrastructure The Minister has responded to the County's letter on the above noted mattes- and advises the result of the Task Force reflect the recommendations of the Ai -1MD &C to have the province assume 100% responsibility for secondary highways The province is working with the AAN1D &C to resolve issues during the transition stage Executive Committee recommends to accept and_frlc.. 22 Oct 22/99 Copy of Letter from AB 1116-- istructime to Starland County re. S11 585 Starland s request for consideration for truck climbing lanes on SFl 58> on both sides of the Tolman Bridge has been addressed The province advises the traffic volumes i would have to increase from 400 to 1,000 vehicles per day before climbing lanes are warranted Should future traffic volumes increase to this level the matter will be re addressed Executive Committee recommends to accept and file. (a4 ;Vb — 23 Marty Mor <aan Letter re Rail Crossinn South of the Agricore Facilitv Mr Morgan has written to Marj Vetter expressing concerns about the above noted crossing and requesting it become a controlled crossing Mr Morgan feels the TD f Y1c-mo crossing is unsafe for the amount offarm traffic that will be using* it in the future and ,o R L the angle of the tracks make visibility difficult F-vecutive Committee recommends AIr Alorgan's letter be referred to Transport Canada for a response. 24 Oct 25/99 Letter from Kneehill Historical Society This organization is concerned about the clay taken from the clay pit on the west hill of the three hills north of Three Hills and request support in having the these three hills declared a historical site The Executive Committee noted this is private land, the matter may fall under the soil conservation legislation any area excavated in excess of 5 acres is subject to the Land Use Bylaw and reclamation process Executive Committee recommends this inatter be referred back to the Kneehill Historical Society. for a legal land locution and then the mutter be referred to the land owner for comments 25 Brisson /Cox Complaints re Torrington Mr Brisson has expressed the following concerns poplar tress in front of his residence require cutting neighbour burning oil filters, lack of bylaw enforcement officer- dogs ' p thEmo running loose neighbours untidy property Mountain View building permits are TO &`' iD /MINUTE /EC991104 i i 11NEEHILL COUNTI EXECUTIVE COMMITTEE REPORT NOVEMBER 4, 1999 cheaper- not in favour of water meters can get water meters for $75 00 and $126 00 installed Mr Cox is objecting to the cost and need for water meters noting most of the residents are not in favour of these Also, Mr Cox has requested water reports on the water quality of Torrington water before and after it is treated Also has complimented the County on fixing the chlorine problem Executive C'ommultee reconnntenrls these comments be acknowledged and dill y noterb 26 Lettcr frond Mrs. Dube re Wimborne Cemetery Mrs Dube has sent a letter regarding clarification on plots in this cemetery and commenting on the inappropriate behaviour of two employees when she was at this site with Mr Wiens Mr McCook reported this situation has been investigated and addressed Mr Wiens has contacted Mrs Dube and clarified the plot and location issue in addition to explaining the above situation Executive Committee recommends to accept and file • 27 Oct 29/99 Fax from AB Environment re. Torrin ton La oon Discharge AB Environment has advised the Torrington Lagoon discharge flows across NE 27 32 -26 W4 and there are no exceptions for crown water bodies on this title The County must have the land owners permission betore allowing the lagoon discharge to flow across this land A discharge of treated waste onto private land without permission of the landowner could be a contravention of the AB Fnvironmental and Water Act If the landowner s permission cannot be obtained the wastewater must bL piped around his property to a watercourse owned by the Crown or to land where the landowners will allow the discharge to flow across their land to the Crown drainage The Executive Committee noted in the past the former village of Torrington had drained the lagoon across this land, why didn t Environment address the situation when Torrington was doing this? Executive Commuttee recommends this matter be discussed with thL Hon Gary Mar, Minister of the Environment at the AA!11DS, C full Convention. G "> aQ ME rV The Executive Committee recessed for lunch from 12 00 Noon until 1 15 P ki Due to another engagement Mr Hanger was unable to remain for the balance of the meeting and requested the Executive Committee continue in his absence Mr Rinus Onos was present when the meeting continued 28 Oct 25/99 Ori.a111za1ion•11 MectinL Minutes Clarification was requested regarding the publication of these minutes Executive Committee recoinmends, as done in previous years, the minutes not be i o L published, only the 199912000 Committee appointments be published rn the QALK 1 N C newspaper 29 Roll #4072000 NW 32 -32 26 -W4 Tar Penalty Refund When Mr Brown paid his 1999 taxes he was advised the taxes for the above noted parcel was paid by the co owner of the land This was not accurate information and resulted in Mr Brown changing his cheque to a reduced amount As a result, the portion of taxes for this roll number owing by Mr Brown were levied a penalty in the amount of $9 73 Executive Committee reconiniends the penalty, in the amount of $9 73, be refunded to Mr Brown. 1D /MINUTE /EC991104 WZ KNLE[ULi, COUNTY EXECUTIVE COQ' MITTLE REPORT NOVEMBER 4, 1999 30 Oct 15/99 Letter from Three Hills & District Seed Cleaning I'iaiit 1_,td The seed plant has send Mrs Deak two tickets to attend their Annual Shareholder s Supper Meeting on Nov 3/99 It was noted Mrs Deal, and Mr Hoff attended this G, event along with Mr Vickery and Mr Hanger, the County's representatives on this -� L board Executive Coliiiilittee recommeids to accept and,file. 31 Kneehill Ambulance. Report Mr Onos reported as follows A $4,500 00 grant was received from the Linden Ag Society to be used in Linden for a= vital signs monitor Linden already had a vital signs monitor that had been paid for by the Three Hills Ag Society, this monitor was brought to the Three Hills hall with the new one staying in Linden MF rno fc7 Eighteen (1 S) people attended the last training course f he letter sent out regarding this matter was well received and the turn put for the training very impressive AB Labour Standards phoned re concerns about the transfer of oxy`,-n bottles This Fi ktb was a follow up from an October call As of now, all this equipment has been 06 fi removed and the ambulance is now purchasing cylinders from Red Deer at a cost of $6 /cylinder Unit #1 is parked at Linden the engine is just about out The new ambulance will be arriving in mid December Confirmed the diesel ambulance will be disposed of when the new ambulance arrives New ambulance will shipped trom Hutchinson Kansas Call volume to November 4/99 542 calls year to date Mr Onos working on a daily routine schedule for the ambulance hall Executive Coituiuttee reconimentls to accept and file. Mr Onos left the meeting — time 1 30 P M 32 Oct 30/99 Letter from Mari Vetter re. Jonathan Dick Jonathan Dick is trying to raise money for his cost to get to Australia for the qualifying rounds (in sailing) leading to the possible berth on the Canadian Olympic Team Mrs Vetter notes Mr Dick had been appointed to the County s Subdivision and Development Appeal Board (although no hearings were required during his term of office) and requests Council s consideration to donate money (at least $100 00) to Mr Dick's cause It was noted the County's policy is to recognize achievements (with a plaque presentation) when achieved Executive Coitututtee recottittietids to accept and file. 33 GST Review Dudak Intenberg has forwarded an engagement agreement for a GST review -i-1 m F oTo o 6) Executwe Committee recomiends to accept acid file: 34 Youth Justice Policy This group has forwarded a copy of its Youth Justice Information Network Bulletin #1 ti- Executive Coitttitittee recommends to accept and file. JD /MINUMEC991104 6 0 hNEEi1IL.L COUNTY EXECUTIVE COMMITTEE REPOR f' NOVEMBER 4, 1999 35 Kneehill Christmas t2fly Mrs Lowen has recommended the Vetter Mitchell Duo be hired for the County s Christmas party Executive Committee reconunentls the Alitchell Vetter Duo he engaged to provide the inusical entertainment fur the County s Christmas Party subject to Alrs Lowen providing, infortnation on cost Further, recommended AIr Vickery along with mew another Councillor and Mrs Lori Wildeman, organi,.e dour pri „e.s with the hulket for this to he set at a inmvinium of $400 0(). 36 Oct 29/99 Letter from V.M. Morin Farms Ltd. to Mi Ruslin rc. SW 27 34 25- W4 Mr Moran advises he is not opposed to the subdivision of this parcel but rather hist� 7 concern was with the safety and liability of the dugout and the way it was constructed Mr Moran notes the owners are in the process of constructing a chain ling. fence around the area and this will address his concerns E.recutrne Comnuttee recomtnendv to accept and file 37 Oct 29/99 Mountain View County News Article re Councillor P,i v Increases Mountain View County has approved an increase in Councillor remuneration Per diems have increased from $134 00 to $152 00 per day Councillors will also receive a monthly allowance of $330 00 per month Executive Conitnittee reconimendv to accept and file 38 FOSS Surplus Retention Policy AB Children's Services is requesting input, in the forrri of a questionnaire, to assist in �p developing a policy for FCSS surplus retention ro 2p,a -rc) 0 L F-Ce'cutive Coinnuttee reconiniends this mutter he referred to the FC.S.S Director Memo roS•S 39 Oct 26/99 Letter from Acme re. 1999/2000 Committee Represent,Itives Acme advises their board representative on the Regional FCSS for the 1999/2000 term will be Glen Meger (alternate Cathie Jackson) and on the Regional Recreation will be ri k Joanne Weller, Bert Jackson and Glen Rieger Executive Continittee recommends to accept and file. 40 County Christmas Party Invitation 1,ist This invitation list was reviewed and revised fo i3 L- Executive Coninuttee reconiinentls tipproval of this invitation hst as revisetd 41 Oct 25/99 Cony of Letter from AAMD&C to the Hon Walter Paszkowski Minister of Municipal Affairs A copy of this letter has been received The letter lists the AAMD&C members priority issues which include forced amalgamations, agricultural assistance, targeted financial assistance for needy municipalities assessment, educational property tax, f downloading Executive Committee recotntnends to accept and file. 42 Oct 20/99 Letter from AB Economic Development re. E- commerce Information Sessions Information and session locations have been received on the above noted JD /MINLrrG/CC991104 C7 • 0 kNEEHILL COUNTI EXECUTIVE COMMITTEE REPORT NOVEMBER 4, 1999 Executive Coninuttee recommends to accept and file r-0-1- 43 AAMD &C Survey Results Payroll Procedures The above noted survey results indicate out of 62 responding municipalities 22 have monthly payrolls 19 allow advances 333 do sLparatL hourly 'uui sal u-v payroll runs ? i employ at least one full time person to do payroll S utilize a holdback polieN for hourly employees permanent employees range from a high of 469 to a low of 4 with average being 46, seasonal employees range from a high of 27S to a low oft for all average of 28, 14 municipalities have some part of their workforce belonging to a �I union Executive Coninuttee reconztnends to accept and file and, upon request from a councillor, provide copies of this documentation 44 Oct 20/99 Letter from AANbI &C re Visioning process The AAMD &C Visioning Task Force has developed a draft vision, mission statement and goals for circulation to the membership Vision statement `The AAMD &C is a progressive, respected Association of elected rural Councils representing the interests of rural Albertans and committed to excellence in meeting the diverse and changing needs of its membership " Mission Statement `The AAMD &C will assist rural municipalities to achieve strong and effective local government r The AAMD &C will be contacting all District Associations to request the opportunity' to discuss this draft Executive Conuruttee recommends to accept and file 45 AFCA Nov 6 Zone Meetm,- The AFCA (AB Fire Chiefs Association) will be holding its Regional "Lone 4 meeting on November 6/99 in Lacombe, commencing at 9 00 A.M This information, addressed to Jane Allan has been faxed to her Executive Committee recommends to accept and file for this year and notes the County's Regional Fire Chief will be attending this meets nA next year 46 Three Hills RCMP Client Satisfaction Survey The Executive Committee proceeded to complete this survey Executive Coninuttee recommends to fonvard this survey, as completed, to the Three Kills RCAIP detachment. �-N b L Noll l� �L%iEQ'y � I 47 County Can Quotes Information has been obtained on the price for County caps Executive Committee reconunends a hat sample be obtained and this mutter be No,) i 5 - Cp► Eb referred to the committee of Councillors Rick Vickery and Alarj Vetter for a 3 31aaOS "" reconnnendation. w1, R V 40---YG1k 48 Oct 19/99 Later from Phyllis Wilson Phyllis Wilson has sent a letter of thanks to the County for allowing her to represent 04 rE b C Kneehill on the Wild Rose Economic Development Corporation and extends best I %t iL r: h wishes to the County's new board member Executive Coninuttee recommends to accept and file. 49 Oct 13/99 Letter from Village of Linden re RCMP Beiseker Detachment Staffing A copy has been received of Linden s letter to the RCMP Commanding Officer requesting the lack of adequate staffing at the Beiseker detachment be addressed JI)MINITIVEC991104 • • [A kN EE]i I LL CO UNTI EXECUTIVE CONINJIT7 LE RLPOR I NOVEMBER 4, 1999 immediately Executive Comnuttee recoilimen(Lv to accept and file. 50 Oct 15/99 letter from Kneelull ltousm�= Corporation re. Ramp :access at Golde Hills Lodge Kneehill Housing has responded to the County s letter concerning the, above matter and advise a design is currently being adapted to address this issue Executive Colniluttee recoinineti(Lv to accept lord file 51 Roll 97764000 Roger F111in Pt. SW 35 33 26 W4 (Old Wimborne CurhnL Rink) Due to a computer input error the exempt code on this parcel was not changed when Mr Flinn purchased the property Mr Flinn has received an assessment notice but no tax notice for 1999 (1999 taxes approximately S 15 00) Executive (_.onuinttee reeo»uneluly ,Vlr Flinn he lnvolee(1 for the 1999 property t(Lres aii(1 further, the penalty alrea(ly levied on the axes for 1999 he )vaive(L 52 Cosway Land Owners Assoc information letters Information newsletters have been received from this group and include the adjacent landowners of the CP line in the Rimbey /Bentley area have signed a sales agreement and the purchase of this land is now official Cosway will be featured on CBC radio program Midday Cxpress on Nov 4/99 Cosway group concerned re Kneehill minutes reporting Drumheller Penitentiary has offered services for trail maintenance and construction and requests Kneehill to r(,Iay these concerns to ( o ons Canada Executive Colnnuttee recoinnien(Is to accept and file. 53 Royal Canadian Mint Coins Further to the Royal Banks presentation re milt coins at the last council meeting the Executive Committee reviewed the coin brochures i b ►� �rn o Executive Coninuttee recominen(Is a coinnuttee he formed to look into Settuig up ►n"Vs fob 44 soiree recognition, Via ilniit coins, for einl)IOyees�nr+�a 54 Video Presentations Mr Kevin Hoppms presented a video overview of the County at the recently held ASB Conference in Three Hills Executive Coinnuttee recoi1111jends the County look into purchasing a video desk top projector A CM0 To t3 c. 55 1999 AAMD&C Fall Convention The County s reservations for this event have been confirmed for the Delta Edmonton South (old Convention Inn) Copies of the convention program have been provided to each Councillor Invitations have been received to attend the hospitality suites of %I Reynolds, Mirth Richards & farmer and Atco Electric Executive Committee recoi1111ien(Is to accept acid file 56 Legislative Reviews Further to the last Executive Committee meeting some of the legislative reviews were not completed : h MEMO -rosfl Executive Coniuiittee recommends the administration complete these legislative review papers JD /MINI iTL /LC991104 I {NEEHILL COUNTY EXECUTIVE COMMITTEE REPOR F NOVEMBER 4, 1999 57 Minutes The Executive Committee reviewed the October 26/99 minutes for publication in they l, inewspaper Lxecutive Committee recommends these- nunutes Us ethled, be published in the ncnvg)uper • • ■c The Executive Committee adjourned — time 2 35P M r Jenn' Dea , Assistant Administrator JD /MINUTE /EC991104 10 11 A