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HomeMy WebLinkAbout1999-10-21 Council MinutesVA, . Awl KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 The Executive Committee of Otto Hoff Richard M Vickery and Marjorie Vetter met on Thursday, October 21, 1999 at the Kneehill County office, commencing at 8 45 A.M Lonnie D McCook, Public Works Superintendent and John C Jeffery Administrator were also present along with Jennifer Deak Assistant Administrator, who recorded the minutes Mr Rmus Onos Kneehill Ambulance Operations Director entered the meetm,6 The following items were discussed 1 Kneehill Ambulance Roof Contract The roof contract has been signed by the contractor who advised Mr Jeffery he �� m�� L obtained the required insurance, as per contract terms Executive Committee recommends this contract be duly signed upon receipt of copies of the contractor's insurance coverage, as per terms of the contract. Provincial EMT P Registration Examination Mr Onos has successfully completed the provincial registration examination for Emergency Medical Technologist — Paramedic receiving a score of 87% on the theory portion of this exam Mr Onos contract with Kneehill Ambulance expired September 1 1999 Executive Committee recommends congratulations be extended to Mr Onos for his successful completion of this course, Mr Onos be placed on a salary with this salary to be determined after the administrator reviews the 1998 1999 A.A O.A EMS System Salary Survey and brings a recommendation back to the next Executive Committee. Oct 13/99 Letter from AB health re. Ambulance Transfers AB Health has advised the Health Authorities are now responsible for payment of all emergency outpatient transfers for seniors and non seniors Neither AB Blue Cross nor the patient nor any insurance company should receive invoices for these trips Mr Onos and Mrs Nash have received a copy of this letter Executive Committee recommends to accept and file .fAQ V� qpk �pS t�b X1101 Ambulance Personnel CMr Brent Little has advised Mr Onos that he has sold his home in Trochu and purchased another one in Trochu Mr Little plans to expand his partnership with his father's business and be closer to his calf /cattle operation Mr Little plans to stay with '` his brother in law in Three Hills, when doing his first and second call shifts with the - rnG�S t,- ambulance and has asked Mr Onos if this arrangement would be alright Mr Onos advised Mr Little that it was a condition of his employment that he relocate to Three �omP Hills Policy EMS R 10 outlines the chute time that is all staff to be in unit and responding from time of dispatch within seven (7) minutes Executive Committee recommends a letter be sent to Mr Little noting he is unable f, to fulfill this condition of employment and thanking him for his brief service with the ambulance society. Further, NIr Onos proceed to advertise for this position. STARS Donation Mr Onos reported STARS had donated $11,000 00 to the Kneehill Ambulance for the purchase of a defibrillator �� �Lv T� p' Executive Committee recommends a letter of thanks be sent to STARS Mr Onos left the meeting time 9.00 A.M C- K,ts v "AS 1..ir' NNO M /MINUTE/EC991007 " 2 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 2l, 1999 Joint Services It was reported the village of Acme Council had requested an appointment with Kneehill Council on Oct 26/99 to discuss the fire agreement A discussion followed mb on the need to reach consensus and ratify with (Kneehill) Council their joint services position and further the intent of (Kneehill) Council to present this position to all Na .CPff towns and villages at the same time S� Executive Committee recommends this October 26199 Council appointment with f i"i'i,� 100C the village of Acme be cancelled until the County has ratified itsjoint services positron at which time a meeting will he arranged with all the towns and villages in the County to present this positron. s�- 3 Request for Annual Road Tour Griffin Valley Ranches w/o SW 4 31 26 W4 Councillor Jane Allan has requested the above location be looked at possibly during the annual road tour to address the concerns of the adjacent landowner Mr Darcy Toles Mr Toles is concerned that the horses are rubbing against his fence Mrs Allan would also like all of Council to see this site re environmental concerns Note ,,r �' 1 �S this is not the road allowance previously discussed (south side) but rather the fence on niO rDP the west boundary Executive Committee recommends this matter be referred to the Road Committee. 4 Alan and Shirley Mills - 1999 Parks Report Mr and Mrs Mills the County s contracted park attendants, have prepared their annual parks report 10 P Executive Committee recommends this report he referred to the Public Works Superintendent. S 5 Letter from PBI Korean Fellowship This group has sent a thank you letter to the County for permitting this group to use Q�SLC c�" °� Keivers Park over the Thanksgiving weekend Executive Committee recommends to accept and file. 6 Hazeiton Gravel Pit Roll #4001000 The County purchased this property from Mr Hazelton in July 1999 As a condition ,o of purchase the County agreed to pay all costs The 1999 taxes in the amount of 5 a �- $227 50 plus $11 38 penalty, for a total of $238 88 have not been cancelled TO Executive Committee recommends the 1999 taxes and penalty for this property he cancelled 7 AAMD &C Survey Results re Snow Plowing s Thirty four municipalities responded to this survey of which 16 use their own forces, L,Jf r-'4 17 use a mix of contractors and own forces and one uses all contractors for this service Average costs are contractor costs $69 93 /hr- maintaining $70 17 /hr average length of snow plow beats is 86 6 km (the County is 70 km) and average length of maintainer beats is 201 km (the County is 188 km for graders) Executive Committee recommends to accept and file and, upon request from a Councillor, provide copies of this documentation. 8 Draft Discussion Piper re Premiers Task Force on Infrastructure The Task Force Technical Committee has provided a draft discussion paper and is requesting comments on same by November 4/99 The draft provides comments on the transfer, direction, control and management of secondary highways and proposals include transition maintenance policing, roadside development, balancing the ledger, consultant selection and construction and rehabilitation priorities It was noted Mr JI)NINUTE /EC991007 2 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 Rob Penny Regional Director AB Infrastructure addressed and discussed these issues at the Oct 15/99 CAAMD &C Zone Meeting The Executive Committee further discussed these issues including the future of infrastructure in the province and in the F �,V County and the County s road program Executive Committee recommends to accept and file 9 Request re Christmas Lights Mrs Vetter is proposing the County give the Torrington Action Tourism Society a hundred dollars for Christmas lights for their office (not for decorating power poles or streets) and offer the same deal to the other hamlets in the County It was noted the YI Tourism Action Society could apply for Community Lottery Funds for Christmas lights Executive Committee recommends to accept and file. 10 Oct 13/99 Letter from Town of Three Hills re Water Billin The town advises due to increased office workload, it can no longer provide this billing service to the County and serves notice of termination of this agreement The town will send out final invoices for 1999 in January 2000 with their formal fL) commitment under this agreement to be completed by the end of February 2000 a Executive Committee recommends the County proceed to administer and invoice for its utility )Pater billings 11 Oct 13/99 Letter from Town of Three Hills re Proposed Landfill Sharing Agreement The town has reviewed its landfill site development plan which indicates it should be able to develop another fifteen pits which based on previous experience of three to four years for each pit should give another forty five to sixty years of landfill service The town is prepared to offer the County the opportunity of continuing to share this landfill site and has prepared a `confidential draft document " This draft proposes the County pay an annual fee of $7 000 00 towards the cost of operating this facility The town will be meeting with the County on Oct 26/99 to further discuss this issue The Executive Committee proceeded to discuss this matter further and Mr McCook advised the Schmautz Pit may be operational by Spring 2000 Mrs Vetter expressed i, concerns that Three Hills accepted the creosote rail way ties from the TrailNet, noting Drumheller had refused to accept these items given the environmental hazard of same Executive Committee recommends to table this item until after the October 26199 meeting with the town of Three Hills. 12 Oct 13/99 Letter from Town of Three Hills — re 911 Full Dispatch Services The town advises it will accept the County s offer to provide full dispatch services to the Three Hills Fire Department on the condition the County will pay any and all costs related to the provision of this upgraded emergency response service Executive Committee recommends to accept and file. 13 Oct 6/99 Letter from Village of Linden re Full dispatch Service The village is in agreement that full dispatch is an upgraded service to call /answer and feels full dispatch should be pursued and implemented However the village notes all the participating jurisdictions signed agreements for call /answer and therefore should �7 _ sign new agreements for full dispatch The village notes it trusts arrangements will be �,, h made to discuss a new agreement prior to proceeding with full dispatch service Executive Committee recommends to accept and file JI)NINtITE /EC991007 6A KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 14 Oct 20/99 Letter from Town of Trochu re Trochu Water Study The town of Trochu has advised its water study is not yet complete and during the course of this study It came to their attention that the town may not be allowed to Q hook onto the Beau Canada waterline from Three Hills as Beau Canada has an agreement with Three Hills for first right of refusal to sell this line Trochu Is concerned that this issue was not addressed in the regional water study The 0 Executive Committee noted this had been addressed and they were of the opinion all involved parties were aware of the status of this line Executive Committee recommends copies of this letter be provided to the County's water committee members (Marl Vetter, Jane Allan, Jim Hanger) prior to tonight's scheduled water meeting 15 Oct 6/99 Letter from Town of Trochu re Huxley Cemetery Grave Oven /Close Damages t"D Trochu advises, due to recent problems of a grave cover being damaged by their crew g �. and subsequent cost to the town the town will accept no liability for damages when I U�°1, ,a digging graves The Executive Committee noted the County marks the graves for Its cemeteries and the funeral home arranges and pays for the grave digging Also noted Trochu gets paid for this service so should accept responsibility for any damages Incurred as a result of their work Executive Committee recommends Trochu be advised the County does not arrange nor pay for grave digging and this matter should be made known to the parties involved with contracting this service from the town. 16 Oct 20/99 Letter from Hinka Ferguson re. Pt. SW 35 31 26 W4 A request has been made on behalf of Cody Ferguson to purchase the road allowance adjacent to his property and add it Into the acreage This was the former Gordon Schaffer property at Allingham It was noted an encroachment agreement had been Exec tiive Committee reviewed othe miap ofpth sylocationuand noted it was he street TO not the road allowance that the Ferguson s wished to purchase Mrs Vetter noted this was the street to the old elevator It was noted the County does not sell its road i G" N °�'`� allowances /streets and should it do so in this case it would require the closure of the street and its return to the applicable lots /titles Executive Committee recommends NIr Ferguson be advised the County will not sell this property but that he may use it providing this use does not affect any other parties 17 Torrington Water Meter Contract Mr McCook reported Western Water, of Calgary, was the sole bidder for this water meter installation contract — Western Water's bid is for $13 900 00 f t t I wa er me er supply and a total of $22 965 00 for supply and installation with addition costs for plumbing alterations and heat tape Mr McCook recommended this contract be awarded to Western Water Mrs Deak advised Linda Hansen the new owner of the Torrington Mobile Home''"' ���tf •� Park, had inquired about individual meters for the park residents It was confirmed the County would be installing one meter per property owner and the mobile home park would only have one meter it would be up to Mrs Hansen to install individual meters d5 to the mobile home residents Mr McCook further noted Mr Ian Martens the '�' County s utility officer had discussed the water meter installation with Mrs Hansen five months ago Executive Committee recommends the Torrington water meter installation contract 0�'t P be awarded to Western Water of Calgary, as per their Oct 14199 quote Further, e�6 6 mRs �19l Mrs. Hansen he advised she can install water meters, at her own cost, to the hG i i oA v JD /M1N1JTE /EC991007 4 KNEEIIILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 individual mobile homes located in her mobile home park 18 Early Retirement Policy Mr Jeffery requested clarification regarding the County s Retirement Policy 7 33 and the option for the early retirement incentive to be paid over a three year period Drn�rnb Executive Committee recommends the administration draft an addendum to this 1a D policy in the form of an agreement to address those retirees who opt to have their early retirement incentive paid out over a period of three years with this draft to be presented to the next Executive Committee for review 19 Letters re. Acme Fire A reement Letters have been received from Acme & District Agricultural Society (cc Jane Allan), Doug Bates and Albert Neufeld noting it has come to their attention the County is considering not renewing their fire agreement with Acme, noting the high D i fib► =� density of intensive livestock operations in this area the need to adequately service the area and urging the County to reconsider this matter The Executive Committee proceeded to discuss the future of fire halls and their locations It was agreed written responses should be sent to the above parties explaining the background history of this issue and the reasoning behind the County reconsidering renewing this agreement Executive Committee recommends this matter be tabled until the County's position paper on joint services is ratified by Council and this matter be further discussed at the next divisional Meeting 20 Mountain View Wheatland Kneehill Joint Meetui The scheduling of a joint meeting with the above Counties to discuss Joint services was �,eti 0 L discussed and it was noted Wheatland had requested a Joint meeting with Kneehill be fo scheduled after harvest Executive Committee recommends the County host anoint meeting with Wheatland o 0C' ,�+` County to discuss joint service issues 21 Equalized Assessment Panel The Minister of Municipal Affairs Walter Paszkowski has appointed a panel of seven persons to examine the current Alberta equalized assessment process Mr Larry Goodhope Director of the AAMD &C is one of these panel members This review will include assessment levels audit process procedural integrity but will not include a review of the education taxation or the use of regulated assessments This panel is planning on holding hearings between December 1 — 15/99 Mr Dunay has noted some comments for consideration which include the same ratio for M &E review of jO L the audit system and municipalities working together for uniformity tE -ta. -K 'Jell Executive Committee recommends Mr Dunay s comments be fonvarded to Mr" siG i` Goodhope. =1 22 Town of Three Hills Monthly Fire Report August 1999 Highlights from this monthly report include 8 calls for the month of which 4 were motor vehicle accidents, 5 fire practices p ° L L�� 1� Executive Committee recommends to accept and file. 23 Ron Pfau, CAO Grande Prairie The County has been notified Mr Pfau passed away Oct 9/99 Mr Pfau was employed by Grande Prairie for the past twenty six years �titJ Executive Committee recommends to accept and file JD /MINiTrE /EC991007 5 EL, KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 24 AB Surface Rights Federation Board Meeting An Invitation has been extended to all Councillors to attend this meeting scheduled for �• {�°'� Oct 25/99 in Camrose It was noted this is the County s Organizational Meeting date ,1 �L • Executive Committee recommends to accept and file. 25 Oct 8/99 AB Economic Development Letter re Business Expo 99 AB Economic Development, in conjunction with Small Business Week is hosting Business Expo 99 on Oct 28/99 in Red Deer Brochures for this event are available n�,v 11 0 Executive Committee recommends to accept and file. 26 Oct 13/99 Letter from AB Economic Development re inventories of Alberta Regional Proeects and Alberta Maior Protects goo The September editions of the above reports have been received These reports !�S contain information on projects and developments Executive Committee recommends this documentation be referred to the planning S io PAP department for review 27 Oct 19/99 Budget Comparison Report Mr Jeffery reviewed this report noting current deficit is $172 475 42 with estimated $2 540,600 00 deficit at year end Budget was for $965,000 00 use of Reserves Executive Committee recommends to accept and file with copies to be provided to each Councillor 28 Hydrogeological Consultants Invitation An invitation to the open house on November 10/99 in Calgary, to celebrate the 30`h anniversary of the above company has been received Executive Committee recommends to accept and file with anyone wishing to attend this event to RSVP by November 3199. 29 WREDC Letter re. 10`' Anniversary Open House `y10146, WREDC has forwarded a copy of their letter to the provincial and federal elected officials inviting them to the above Open House on October 28/99 Executive Committee recommends to accept and file 30 Roll #6837230 (Pipeline) Tax Penalty Mr Dunay advises West Drum paid the taxes and is now the owner of this pipeline Val Vista received the original tax notice and forwarded it to West Drum, who received it after the due date and paid the tax amount, unaware of the new total which included the penalty This penalty amount is $9 54 and Mr Dunay is recommending this amount be cancelled Executive Committee recommends this penalty not be cancelled 31 RHA5 Grand Opening Three Hills Hospital Oct 15/99 Mr Jeffery reported he attended this event on behalf of the County and extended congratulations to RHA 5 on the expansion of the Three Hills hospital facility Executive Committee recommends to accept and file and expresses thanks to Mr Jeffery for attending this event. 32 Torrington Ag Society CFEP Grant Brenda Albrecht has requested a letter of support from the County for a CFEP grant to install a handicap lift at the Torrington arena JD/MINUTE/EC991007 T D memo -r V r t.� ' rt g -'aw. t Nr14%laq F i 6.e'' ° E 'r,U - #1 r. f L cz n KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 Executive Committee recommends this letter of support be given for this project 33 Oct 14/99 Letter from AB Municipal Affairs i•e 1998 Financial Information Return AB Municipal Affairs has completed their validation checks of the County s 1998 7 financial information return and reports it has found no discrepancies Executive Committee recommends to accept and file. 14 World Town Planning Day — Nov 8/1999 The Canadian Institute of Planners, along with its provincial affiliates will be joining �G the celebration of World Town Planning Day which recognizes community planning around the world and encourages municipalities to recognize this day and proclaim Nov 8/99 as `World Town Planning Day Executive Committee recommends to accept and file Veterans' Week 1999 Veterans Affairs Canada is anticipating the Prime Minister to again declare November 5 11 as Veterans' Week in honour of our veterans and peacekeepers and is encouraging municipalities to declare Veteran s Week in their communities Veteran's Affairs is also asking support for the `2 Minute Wave of Silence', a millennium project of the Royal Canadian Legion Executive Committee recommends to accept and file. 36 Reimer Request For Development Permit Cancellation R.B Reimer Holdings Ltd has requested the 1997 Development Permit in the mvm0 L p amount of $380 00, they took out for a PIC Canada project be cancelled due to the ,(o cancellation of the project Executive Committee recommends this Development Permit Fee not be cancelled 37 Oct 5/99 Local Authorities Pension Plan (LAPP) Letter re Self Governance LAPP reports the province has retained an expert consultant to review LAPP s proposed governance structure This means LAPP's independence date will be delayed beyond Jan 1/2000 C: Executive Committee recommends to accept and file. AAMD &C Audited Financial Statements The AAMD &C has forwarded copies of the audited financial statements for the AAMD &C and Jubilee Insurance for the period Aug 1/98 to July 31/99 These statements will be formally presented at the upcoming 1999 Fall Convention Also attached is a brief summary of Executive expenses for the past fiscal year Executive Committee recommends to accept and file and, upon request from a Councillor, provide copies of this documentation. 39 AB Municipal Affairs 1998/99 Annual Report The above report has been received Executive Committee recommends to accept and file and, upon request from a Councillor, provide copies of this documentation Mr Onos re entered the meeting — time 11 30 A.M JD /MINUTE /EC991007 7 1 C KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT OCTOBER 21, 1999 40 Ambulance Personnel Contracts Further to the September 23/99 Executive Committee report on this matter and subsequent approved recommendation that the `status of all paid employees be consistent and since the scope of work criteria of all paid workers of the Kneehill Ambulance is one of an employee /employer relationship all paid employees be placed on a salary and benefits as their contracts expire with legal opinion to be obtained on the status of the contract /employee relationship the Executive Committee proceeded to review the legal opinion received from Brownlee Fryett It was noted Mr Onos would be placed on salary, the other paid employee of the ambulance service was already on salary and Mr Horton's employment contract would be expiring on November 11 1999 Executive Committee recommends, given the above information, Mr Horton be advised his employment contract with Kneehill Ambulance will not be renewed and he be invited to apply for a salary position with this organization. The Committee recessed for lunch from 11 50 A.M until 1 00 P M Mrs Vetter advised the meeting she had another commitment (Drumheller & District Solid Waste Management meeting in Drumheller) The committee agreed to continue without Mrs Vetter Mrs Vetter left the meeting — time 1 00 P M 41 Legislative Reviews The Executive Committee reviewed, discussed and commented on the following proposed legislative reviews Municipal Government Act Sections 1 26 and Sections 86 — 106 Recommend Mr Dunay complete Sections 27 85 Deadline for submissions is November 1/99 Local Authorities Election Act — Sections 1 48 (Sections 49 —111 to be completed at a later date) Deadline for responses is November 1/99 Proposed Equalized Assessment Variance Regulation — Sections 1 4 Deadline for responses is November 10/99 Noted the following documents still require review and comments Proposed Amendments to the Debt Limit Regulation and the Supplementary Accounting Principles and Standards Regulation Deadline for responses is Nov 1/99 Consolidation of Assessment and Tax Regulations and Proposed Amendments — deadline for comments is November 15/99 Education property Tax MLA Review — Interim Report Executive Committee recommends to approve the responses to the above legislative reviews, as agreed upon by the Executive Committee. The Executive Committee adjourned — time 2 35 P M DcO, Assistant Administrator JI)NINUTE /EC991007 O t o h 'a5 S v cow Q � rnE D