The URL can be used to link to this page

Home My WebLink About1999-10-26 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING October 26, 1999 1 Approval of Agenda • 2 Approval of Minutes (Need Edited Minutes for Publication Approved) 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 1000 A.M Town of Three Hills see agenda item #7 11 30 A.M Brenda Stappler Ramstad, Royal Bank - see agenda item #8 GENERAL 6 Joint Services Position Paper , 7 Three Hills Landfill Site Agreement ON, 8 Royal Bank 6! TRANSPORTATION. 9 Transportation & Utilities Report 10 Oct 22/99 Annual Road Tour Report PLANNING 11 Date to be set for Council to meet to review planning issues 12 Bylaw # 1413 Third reading required COMMITTEE REPORTS 13 Red Deer River IMP Draft Document o ,44 Sept 8/99 & Oct 1/99 Three Hills & District Seed Cleaning Plant Ltd Minutes ✓i5 Oct 13/99 ASB Minutes „1.6 Oct 14/99 Strawboard Investment meeting ,-A 7 Oct 14/99 Kneehill Community Resource Program Central Zone Meeting 18 Oct 15/99 MSCIA Meeting 1 19 Oct 15/99 CAAMD &C Zone Meeting 20 Oct 21/99 Drumheller & District Solid Waste Management Association Meeting, LATE ITEMS. JD /MIN /Agcnda1999 KNEEHILL COUNTY COUNCIL MINUTES October 26, 1999 A regular meeting of Council was held in the Kneehill County office 232 Main Street Three Hills Alberta on October 26, 1999 commencing at 8 30 A.M The following were present at the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One M Jane Allan Division Three Marjorie D Vetter Division Four Richard M Vickery Division Six M Glen Wagstaff Division Seven James M Hanger Division Five John Jeffery, Municipal Administrator Jennifer Deak, Assistant Municipal Administrator and Lonnie McCook, Public Works Superintendent were present along with Barbara Long who recorded the minutes or" -W Reeve Otto Hoff called the meeting to order at 9 10 A.M Mr Hanger moved approval of the agenda CARRIED The following correction was noted regarding the October 12, 1999 minutes Page 4 paragraph 4 should state, a date be set for the Trochu Fire Hall Committee meeting not the Fire Committee meeting Mrs Allan moved approval of the October 12, 1999 minutes with the above noted correction CARRIED Mrs Deak presented the Administrator s report Mr Vickery moved approval of the Administrators report as presented PRESENT AGENDA APPROVAL md,Io� APPDf)VAT fW MINUTES CARRIED The Executive Committee Mrs Deak Under Executt e Committee #15 Hu ey Ce e eryMrs Vetter mentioned the word S D mt to p� S cemetery is spelled incorrectly on the Huxley Cemetery sign ',.t P006 14 Under Executive #20 a request for a joint meeting of Wheatland and Kneehill keffg& 9,1- Counties, the week of November 29 until December 3 1999 was selected as possible EXECUTIVE meeting dates Mrs Deak will contact the other County and confirm a date COMM REPORT Under Executive #31 Mr Jeffery reported on the grand opening of RHA5 F,ct-- Hr Hanger moved approval of the Executive Committee report, with the exception of item #19, to he discussed later in the meeting CARRIED Mrs Allan moved approval of the accounts presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Lowen CARRIED A recess was held from 9 58 A.M until 10 09 A.M Myrna Bauman Mayor of Three Hills and Mr Jack Ramsden, Town Manager entered the meeting at 10 10 A M JD/VIN AC'COTINTC iwi11 :1SMi 1 • L Ir KNEEHILL COUNTY COUNCIL MINUTES October 26, 1999 On behalf of Council Reeve Hoff extended a welcome and invited Mrs Bauman and Mr Ramsden to address Council Mr Ramsden advised this appointment was to review the Town of Three Hills proposal for the garbage agreement between the Town and Kneehill County as the current agreement expires on December 31 1999 The Town of Three Hills is proposing a three year agreement with a yearly rate of $7000 00 to be paid by Kneehill County County residents would also be subject to tipping fees when using the town rubble pit Upon request from Council Mr Ramsden drew a sketch of the layout of the landfill site and elaborated on their future plans An area of approximately 90 meters by 120 meters was stripped at the north east end of the site to house 3 pits(each pit is 120meters by 30 meters with a depth of 8 meters) He anticipated the current site could house 15 cells with each cell lasting 3 to 5 years The cell will accommodate household garbage, furniture shingles drywall, with the rubble portion accepting sorted metal cement and tires A bermed burning pit will hopefully be developed under the direction of Alberta Environment A fence is being constructed around the site as well as it is their intent to cover the cell with a layer of clay daily to avoid the spreading of refuse He also advised starting November 1 1999 they will be manning the site six days a week using summer and winter hours to better accommodate residents of the area April 1 to December 1 the hours will be Monday to Saturday from 9 00 A.M to 5 00 P M December 1 to March 31 1999 the hours will be Monday to Friday from 12 00 P M until 5 00 P M and Saturday from 9 00 A.M until 5 00 P M Mr Ramsden is not sure of the annual costs due to the changes but feels this is a more inexpensive method than having a transfer site and hauling household garbage to Drumheller Mayor Bauman explained the increase to $7000 00 /per year is to recover the cost of digging the pit as the town will be absorbing the operational costs Council advised Kneehill County currently has a landfill site in Linden access to both the Drumheller and District Solid Waste landfill and the Ridgeview facility and is currently developing one at the Schmautz pit near Torrington so is wondering whether more than a transfer site is necessary at the Three Hills location Council advised they would discuss the town s proposal and advise them of their decision Mayor Bauman asked what the town could do in order to share point Transportation services with the County" Mr Vickery explained Kneehill County is in the process of clarifying its position on Joint services to encompass the entire County not just one town or village Mrs Bauman explained this garbage contract is just in the negotiation stage so would be open for further discussion Mrs Allan introduced the issue of a Regional Disaster Service throughout the jurisdiction Mayor Bauman advised the town has a disaster plan in place which she feels is a much more cost effective measure than joining a regional service Mayor Bauman and Jack Ramsden left the meeting at 11 05 A.M Mrs Vetter left the meeting at 11 09 A M and returned at 11 11 A M Mr Hoff left the meeting at 11 12 A.M and returned at 11 17 A.M Mr McCook left the meeting at 11 25 A M and returned at 11 28 A M Discussion on the draft Three Hills / Kneehill County garbage agreement continued Concern was expressed on the lack of actual costs provided regarding garbage handling the meeting of environmental standards and the associated liabilities as well as Kneehill County s cost of developing the Schmautz Pit The County s current garbage budget is $188 000 00 or $37 26 per capita The consensus of Council was the four sites, Ridgeview Drumheller, Linden(until full) and Schmautz -ire capable of handle rubble for the County residents and should be only for the use of County ratepayers Mr Hanger moved Kneehill County's level of service, to handle rubble requirements for its ratepayers, comprise of rubble pits at Ridgeview, Drumheller Linden (until full and Schmautz and further moved the Schmautz pit be solely County involvement JDXV1.V THREE HILLS /KNEEHILL GARBAGE AGRFPN4PNT U p jo S P0CTTT0NJ (1N GARBAGE JOINT SERVICES 2 P. KNEEHILL COUNTY COUNCIL MINUTES October 26. 1999 CARRIED Brenda Stappler Ramstad manager of the Royal Bank Three Hills branch, entered the meeting at 11 32 A.M MINT COINS Reeve Hoff extended a welcome and introductions were made Ms Stappler Ramstad brought a selection of mint coins for Council to look at, with the i r� suggestion they be used for presentations for retirements, long service awards etc She suggested orders be placed prior to November 15 1999 if any were required before Christmas Mr Hoff thanked Ms Stappler Ramstad for coming and invited her to lunch with Council The meeting then recessed for lunch until 1 07 P M The Transportation and Utility report was presented �� mC M0 1-0 pv}s The next Road Committee date was set for Monday November 1 1999 commencing at CARD LOCK 8.30 A.M SYSTEM SHOP Mr McCook reported on a card lock system that could be purchased for approximately YARD $8 000 00 that would identifv the units using both gas and diesel at the county yard At the present time it is being recorded manually and due to human error the costing of shop fuel and diesel is not very accurate re Mr Hanger moved the Public Works department have authorization to purchase a D MEMO� s card lock system for recording fuel usage, up to a maximum of $10, 000 00 including `O P GST TRANSPORTATIO Nit UTILITY CARRIED REPORT Mr McCook reported he had spoken with Neufeld Communications about purchasing phone equipment (through Norte]) that would allow a cordless phone to be used at the shop This equipment would let the cordless phone pick up all three Telus lines The existing phones at the ASB shop and Sign shop can be removed to help offset costs as they are seldom used Mrs Lowen moved the Public Works department have authorization to purchase a new telephone system that allows for use of a cordless phone at the County shop CARRIED SHOP CORDLESS PHONE e R1? 'j-b rntrna - Pi s Mr McCook reported he had received a complaint from Mr Gert Jorgensen regarding JORGENSEN LINE the removal of a quarter section of line fence that was removed at N E 19 32 26 W4 FENCE for road construction i Mr Wagstaff moved a letter be sent explaining the reason for the removal of the Tv fence and advising it will be replaced with a chain link fence CARRIED rAt Mr McCook advised Ledcor will be removing the Blenot Terry from the river for the �i winter season, on Thursday October 28 1999 Mr Vickery moved approval of the Transportation and Utilities report, as presented JDIARN CARRIED BLERIOT FERRY 3 KNEEHILL COUNTY COUNCIL MINUTES October 26, 1999 Minutes of the Annual Road Tour, conducted on October 22 1999 were presented by Mr Jeffery IL There was further discussion on the request from Jason Knibb to trade a road diversion (seasonal dirt trail)at the NE 22 27 21 W4 and develop a road to County specifications to reach a proposed building site Mrs Allan moved no trade be made however the existing road allowance may be developed to an all weather road meeting Kneehill County's specifications with the County's responsibility being subject to policy 13 20 7 CARRIED Mr Hanger moved to table the balance of the Annual Road Tour until the next Council meeting KNIBBS NE 22 27 21 W4 D �r►.uD �NPr f�C k i r C meA OV CARRIED +rp�ry\,°5iel� Council decided the meeting to review planning issues be scheduled for Wednesday ""PLANNING November 24 1999 commencing at 8 30 A.M MEETING Nov 24/99 mk mO L Mrs Deak presented Bylaw 1413 noting this bylaw for redesignation, had received 10 only two readings at the October 12 1999 Council meeting Mr Wagstaff moved third reading to Bylaw #1413, this being the bylaw to BYLAW 1413 redesignate the South East Quarter of Section 5, in Township 34, Range 26, West of MIKO SE 5 34 the 4h Meridian (SE 5 -34 26 W4) from Agricultural Conservation (A. C) District to 26 w4 Agricultural (A) District CARRIED Mr Vickery requested direction from Council regarding the Trochu Fire Hall Meeting being held that evening Council suggested the County have 50% interest on the land and building both the Town of Trochu and Kneehill County s money should be in TROCHU FIRE place before starting the County should administer the funds and county equipment HALL MEETING may be used for site preparation On the issue of point services there was lengthy discussion on the level of service the County wishes to provide for County ratepayers in the area of firefighting and what is necessary to achieve this level Mr Jeffery advised the total budget in the area of fire was $430,700.00 Consensus was the County provide firefighting service to rural ratepayers with the current five departments and two contracted services to be overseen by a regional fire chief The contracted services of Three Hills and Drumheller will only be under the jurisdiction of this regional fire chief when they are fighting fires in KNEEHILL the rural area The operation guidelines and standards will be determined by the COUNTY regional fire chief with input from the fire chiefs of each department FIRE POLICY Mr Hanger moved Kneehill County fight fires within the County's jurisdiction by employing a Regional Fire Chief, continuing to use the five fire areas of Acme, Linden Carbon, Torrington and Trochu as well as the two contracted fire fighting areas of Three Hills and Drumheller and further the present fire agreements remain D fro p until this is in place or until terminated upon mutual consent CARRIED UNANIMOUSLY Mr Vickery moved that Kneehill County continue exploring E911 full dispatch at POLICY 911 the County's expense FULL DISPATCH ,�`� ,�n r_ ✓nt� rv1� rrt JDi�Lih\ F 4 l C7 KNEEHILL COUNTY COUNCIL MINUTES October 26, 1999 CARRIED The area of disaster services was discussed in great length Council felt the formation of a regional disaster service was possible and hopefully could be shared with neighboring municipalities POLICY ON Mrs Allan moved Kneehill County continue to work towards a regional disaster plan with a future possibility of amalgamating the position of regional Fire Chief and Disaster and further the possibility of uniting with otherjurisdictions on these issues CARRIED Further to Kneehill County s position on point services the areas of assessment and planning were discussed Mr Wagstaff moved Kneehill County continue to work towards the partnering with otherjunsdictions in the areas of assessment and planning CARRIED Mrs Lowen moved to table the other joint service issues until the next council DISASTER SERVICES 1�5 M Fmo 10 S POLICY ON A CQTiQCMFNVT AND PLANNING d A i^ti�ma ;'ate 1' YY►� fro /ia�J51, OTUF. u .rnnVT meeting SERVICES iuc.i POLICY roiZ x CARRIED The following committee reports were presented • Seed Cleaning Plant Meeting Minutes — Sept.8 /99 & Oct 1/99 • Agricultural Service Board Minutes of October 13/99 were reviewed .b n1Enna 1-0 t3• S Mr Hanger moved the ASB recommendations on burning permits be referred to the J- nc�rno �7JC Vtt-i� Fire Chiefs Meeting of November 4 1999 for their information ' o $L CARRIED COMMITTEE REPORTS ■ Strawboard Investment Meeting of October 14/99 Mrs Deak reported they were looking at areas in Alberta to build a plant currently one plant is in Manitoba to make particle board from wheat straw, water and resin The proposed plant would need 180,000 acres of wheat straw per year and would r' offer 85 full time fobs with 15 administrative positions, 60 70 seasonal and 15 trucking components • KCRP Central Zone Meeting — Minutes Oct 14/99 • KIBA Meeting Mr Hoff reported 3 directors have retired and need replacing, 500 000 bushels were cleaned this year with a profit of $37 000 00 The annual meeting will be held on November 25, 1999 Mr Vickery moved the balance of the committee reports be tabled until the next council meeting and that the meeting adjourn Time 4.00 P M Reeve JDGVIN CARRIED pa Muni A mi#ator ADJOURNMENT W1 Administrator's Report October 13, 1999 — October 26, 1999 REPORT Balance Forward 1628.53 BALANCE $1628 53 CORRESPONDENCE 1 Oct 13 1999 Rec #0037765 Fines Distribution $402 00 /STEP Career Dev $6400 00 2 Oct 1999 Fines Disbursement Report 3 Oct 12/99 Golden Hills Regional Div #15 Minutes 4 AB Municipal Government Procedure Guide 5 Oct 15/99 Alberta Gazette 6 Oct. 15/99 Alberta Gazette 7 Article Applause Applause' from Success Strategies 8 Sept. /99 Pension News 9 Sept /99 EPIC News and Views 10 Fall /99 EPIC Tech Talk 11 Oct /99 Update on Health in Alberta 12 Oct /99 Liberty Magazine 13 Fall /99 Telecom Advisor Magazine 14 Oct /99 Municipal World Magazine 15 Fall/Winter /99 Environment Business Magazine 16 July /99 Alberta TrailNet News newsletter 17 Oct Dec /99 Access West newsletter 18 Renewal Notice — Canadian Speeches 19 Employment Opportunity Building Inspector, City of Cranbrook B C 20 Employment Opportunity — Assessor Parkland County 21 Employment Opportunity — Administrator, village of Champion 22 Employment Opportunity — Assessor III Municipality of Wood Buffalo 23 Conference Advertising Money in Motion — TMAC 24 Conference Advertising — Public Sector Accounting 25 Conference Advertising — Local Government Seminars 26 Conference Advertising — Bentley — Project Success 27 Conference Advertising —Traffic Jmplications/Bridge Rehabilitation 28 Advertising — Autocad 2000 29 Advertising — Tire Recycling Management Assoc 30 Advertising — Day Timer 31 Advertising — Bridge Brand 32 Advertising — Xerox Direct 33 Advertising — American Express Corporate Card 34 Advertising — Home Hardware Flyer 35 Advertising — Canadian Tire Flyer 36 Advertising — Fall Sales Flyer Stettler, AB 37 Oct.6 ,13 & 20/99 The Drumheller Mail newspaper 38 Oct 6, 13 & 20/99 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Bruce Baerg Pole Shed 33 x 60 2 Wendy Bishop Residence 1600 sq feet Pt SE 31 30 25 W4 $700000 Pt NE 16 32 24 W4 $100 000 00 Minute /jg report 1999doc 1 • I Transportation and Utilities October 26,1999 1 The results from Regal auction are as follows on the trucks that were taken down M�m� Fire truck — 1200.0 To 1993 Chev extended cab — 6600.00 1987 Chev ih ton — 2000.0 2 I have a plan from the Ken Kneivel project that the oil company and Blair Stone have done to show how they will solve the problem 3 We have permission from transportation for another year to stockpile at 21 and 27 4 The gravel crew is stockpiling at the Huxley site 5 The road crew is at Schmautz 6 For council information it seems one of our employees is getting a little restless with not being allowed to return to work without release from Manulife 7 I would like to propose a couple of things that would help us out a great deal down at the shop with fuel and telephone communications ;t council meeting I was going to be over budget on the. line painting and I am to set i date, for road committee to go out on (2 � � 42 11n Z,� /,