HomeMy WebLinkAbout1999-10-25 Council MinutesKNEEHILL COUNTY
AGENDA - ORGANIZATIONAL MEETING
Monday, October 25, 1999
1 Call to Order by the Administrator
Oath of Office
Election Procedures
2 Call for Nominations for Reeve for the ensuing year
Election of Reeve
Completion of Oath of Office
3 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year
Election of Deputy Reeve
Completion of Oath of Office
4. Review of Organizational Policies
Reconfirmation of Mission Statement
Procedure to Make Changes to Organizational Policies
Organizational Priorities
Organizational Policy Statement
Role of Council function, nature and scope, responsibilities
Role of Reeve
5 CAO to advise Council of its legislative responsibilities
6 Review of Procedure Bylaw #1222
Confirm meeting dates and times
7 Banking Resolution for 1999/2000
Includes signing authorities for bank accounts
8. Borrowing Bylaw
Previous bylaw authorized for borrowing up to $2,500,000 00
9 2000 Assessment Review Board Bylaw
1999 members MV, JA, JH, ML, OH
1998 members MV RV GW JH BB
1997 members RAM/MV, RV, GW, OH, BB
CAO is usually appointed Clerk with Ass't CAO as alternate
10 Resolution to adopt 1998 budget as the interim budget for 1999 until the 1999 budget can
be completed
Appoint members at large on Committees/Boards
a) Subdivision and Development Appeal Board
This is an annual appointment Current members at large are
John Colberg appointed Oct /96
Charlie Whatley appointed June /97
Dale Cameron appointed June /97
Angus Park appointed July /97
Jonathan Dick appointed July /97
(The SDAB is a five member board of which the majority of board members must be members
at large)
b) Municipal Planning; Commission
This is an annual appointment Current member at large is Ray Ratzlaff who was appointed in
Sept /95
Minutc /AGOKG99.duc
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KNEEHILL COUNTY
AGENDA - ORGANIZATIONAL MEETING
Monday, October 25, 1999
c) Agricultural Service Board
Usually appointed for three year terms Current ASB farm members at large are Kevin
Hoppins and Mike Koot
As at Oct /99 Kevin Hoppins has completed three years of his second term (total six years)
As at Oct /99 Mike Koot has completed one year of his second term (total four years)
At the 1998 Organizational meeting motion approved to confirm the appointments of the
Agricultural Service Board members at large as follows Mr Kevin Hoppms' appointment
confirmed until October 2000 and Mr Mike Koot s appointment confirmed until October
2001
11 Set up Committees for 1999/2000
12 Review of Councillor Operational Policies
13 Other
14 Adjournment
Minute /AGORG99.dog
KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
The Organizational Meeting of the Council of the municipality of Kneehill County was
held at the Kneehill County office 232 Main Street Three Hills, Alberta, on Tuesday,
October 25 1999, commencing at 8 30 A.M
The following were present for the meeting
Councillors
Marylea Lowen
Division 1
Otto Hoff
Division 2
Jane Allan
Division 3
Marjorie D Vetter
Division 4
James M Hanger
Division 5
Richard M Vickery
Division 6
M Glen Wagstaff
Division 7
Administrator
John C Jeffery
Jennifer Deak Acting Administrator
Lonnie McCook Assistant Administrator was also present as well as Barbara Long who
recorded the minutes
Mrs Deak called the meeting to order
Election procedures were reviewed There will be no nominations each Councillor will
by way of secret ballot mark his choice for the position of Reeve and Deputy Reeve In
the case of a tie a secret ballot vote will be taken with each Council member voting only
for those candidates that received the tied votes
An election was called for the position of Reeve Mr Hoff Mrs Allan and Mrs Vetter
agreed to let their names stand for the position of Reeve for the ensuing year Mrs Deak
proceeded to distribute a ballot to each Councillor Mr Jeffery collected the completed
ballots and left the meeting area to tally the votes
Mr Jeffery returned to the meeting area and announced Mr Hoff had received the
majority vote for the position of Reeve and declared Mr Hoff elected as Reeve of
Kneehill County for the ensuing year Council extended their congratulations to Mr
Hoff
Mr Hoff thanked his fellow Councillors for their vote of confidence noting he would
strive to do his best for Council
Mr Hoff then proceeded to complete his oath of office for Reeve of Kneehill County for
the ensuing year
Mr Hanger moved the ballots be destroyed
CARRIED
Mr Hoff then took charge of the meeting and called for a secret ballot vote for the
position of Deputy Reeve
Mrs Allan Mrs Vetter and Mr Vickery let their names stand for the position of Deputy
Reeve
Mrs Deak proceeded to distribute i ballot to each Councillor Mr Jeffery then collected
ihL compkied hallo( 'Ind I(-f( the mcc(ML area to (ally the vo(cs
Mr Jeffery returned to the meeting area and declared Mr Vickery elected as Deputy
Reeve of Kneehill County for the ensuing year Council extended their congratulations to
Mr Vickery Mr Vickery thanked Council for their vote of confidence and completed
his oath of office for Deputy Reeve for Kneehill County for the ensuing year
KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
Mr Wagstaff moved the ballots be destroyed.
CARRIED
Upon request from Mr Hoff Mrs Deak proceeded to review and discuss with Council
the following Organizational Policies
1 Mission Statement — All Councillors agreed and reconfirmed the mission
statement was still effective and reflected the position of the municipality
2 Procedures for Making Changes to Organizational Policies Established by the
Council Policy reconfirmed
3 Organizational Priorities — Policy reconfirmed
4 Organizational Policy Statement —Policy reconfirmed
5 Role of Council
Function of Council — Policy reconfirmed
Nature and Scope of Council —Policy reconfirmed
Responsibilities of Council —Policy reconfirmed
Role of Reeve — Policy reconfirmed
Mrs Allan left the meeting at 9 24 A M and returned at 9 28 A.M
Mrs Deak advised Council of its legislative responsibilities, distributed a list of same,
and encouraged all Councillors to read the Municipal Government Act
Bylaw #1222 the Procedural Bylaw and amending bylaw # 1309, were reviewed It was
agreed the hours for regular Council meetings would remain every second and fourth
Tuesday from 8 30 A M until 4 30 P M It was further agreed this bylaw could be
reviewed by the Policy Committee when they go over procedures and policies
Mr Vickery moved Bylaw #1222, the Procedural Bylaw, and amending Bylaw # 1309
be reconfirmed
CARRIED
Mr Wagstaff moved the municipality of Kneehill County continue banking with the
Parkland Savings and Credit Union Ltd., Three Hills, Alberta branch with the signing
authorities to be the Reeve or Deputy Reeve and the Administrator or Assistant
Administrator for the general chequing account and the Administrator or Assistant
Administrator for the payroll Chequing account
CARRIED
Mrs Vetter- moved first reading to Bylaw #1415, this being the bylaw to authorize the
municipality of Kneelull County to arrange for borrowing up to the sum of Two
Million Five Hundred Thousand Dollars ($2,500,000 00) to meet its current
expenditures and obligations for the calendar year 2000.
Mr Vickery moved second reading to this bylaw
CARRIED
CARRIED
Mr Hanger moved third reading be given to this bylaw at this time
Mrs Lowen moved third reading to Bylaw #1415
CARRIED UNANIMOUSLY
CARRIED
KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
Mrs Allan moved first reading to Bylaw #1416 this being the bylaw appointing
Councillors Allan, Lowen, Hanger Hoff and Wagstaff to the 2000 Assessment Review
Board with the Chief Administrative Officer appointed to act as Clerk of the Court.
CARRIED
Mr Wagstaff moved second reading to this bylaw
Mrs Lowen moved third reading be given to this bylaw at this time
Mr Hanger moved third reading to Bylaw #1416
-_ I _I )
CARRIED UNANIMOUSLY
CARRIED
Mrs Allan moved the 1999 budget be accepted as an interim budget for 2000 until the
2000 actual budget is completed
CARRIED
A recess was held from 10 00 A M until 10 15 A.M
Mrs Deak advised a request had been received from Lawrence Hogg Trochu Fire Chief,
for a fire ban to be placed on the County
Mrs Lowen moved Kneehill County issue afire ban, effective immediately
CARRIED
Mr Jeffery left the meeting at 10 16 A M to make arrangements for the fire ban to be
issued and returned at 10 19 A M
Mr Hanger re entered the meeting at 10 20 A.M
Mr Hoff informed Council the plaque in recognition of the Stampede Farm Family
Award had been presented to the Price family of Sunterra Farms during the Annual Road
Tour on Friday October 22 1999
Mrs Deak then reviewed the Subdivision and Development Appeal Board appointments
including the terms of office for the members at large A discussion followed and it was
agreed to advertise for these positions should any current members decline this
appointment
Mrs Lowen mo ved that Jonathan Dyck "s appointment be eliminated as he will not be
living in th is jurisdiction, but that Mr John Colberg, Mr Charlie Whatley, Mr Dale
Cameron and Mr Angus Park be re appointed, for another year term, subject to their
acceptance of same
It was noted Mr Raymond Ratzlaff the current Municipal Planning Commission
member at large will be relocating into the Town of Three Hills this summer It was
agreed the member at large on this Commission should reside win the County Mr
Hanger noted hL would approach Mr Bob Boake to see if he would be interested in this
position Mr Wagstaff suggested that next year the positions be advertised in advance of
the organizational meetings to obtain names of people who would be interested in serving
as ratepayer members on the SDAB MPC and ASB
KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
Mr Wagstaff moved to table the Municipal Planning Commission member at large
appointment
CARRIED
Mrs Deak confirmed Mr Hoppins term of office, as member at large of the Agricultural
Service Board until October 2000 and Mr Mike Koot's appointment until October 2001
Mr Vickery mentioned Mr Sommerville had been approached by Wheatland County to
partner the Agricultural Service Board Tour in 2002 or 2003 It was felt is should be
further discussed by the Agricultural Service Board and brought back to Council
Mrs Vetter advised she had agreed to nominate Pat James as Director at the AAMD &C
Fall Convention
The make up of the 1999/2000 Committee appointments were reviewed, including the
recommendations for amalgamating and canceling some of the current Committees The
following Committee appointments were agreed upon and comments noted
1 Kneehill Ambulance Society
Richard M Vickery
Alternate Member Jane Allan
2 Transportation Committee (includes Road Parks & Cemeteries and Safety &
Building Committee)
Jane Allan
Marylea Lowen
Glen Wagstaff
Alternate member James M Hanger
3 Recreation Committees
Acme Linden — Jane Allan
Trochu — Richard M Vickery Glen Wagstaff
Carbon — Marylea Lowen
Three Hills / Three Hills Arena Redevelopment Committee — James Hanger
4 Finance & Policy Review Committee
Jane Allan
Marylea Lowen
Marjorie Vetter
Alternate member James Hanger
5 Capital & Fire Committee (Amalgamation of Fire and Capital Committees)
Jane Allan
James Hanger
Marjorie Vetter
Alternate member Otto Hoff
It was decided Lonnie McCook should attend as Assistant CAO
Fire committee also to attend Fire Chief s Meetings
5a Trochu Fire Hall Committee
Richard Vickery
Glen Wagstaff
6 Three Hills Airport Commission
James Hanger
Glen Wagstaff
7 Kneehill Housing Authority
James M Hanger
Marjorie Vetter
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KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
Alternate member Marylea Lowen
8 Alberta Disaster Services Committee
Reeve Deputy Reeve and Municipal Administrator
9 Seed Cleaning Plants
Rosebud — Marylea Lowen Alternate Member Otto Hoff
KIBA — Otto Hoff Alternate Member Jane Allan
Three Hills — James M Hanger and Richard M Vickery
10 Executive — Central Association of Municipal Districts and Counties
(CAAMD &C)
Reeve and Deputy Reeve
11 Waste Committee (including Drumheller & District Solid Waste Management
Association)
Marjorie Vetter
Alternate member Jane Allan
1.2 Agricultural Service Board
Marjorie Vetter Chairperson
Richard M Vickery, Council Member
Kevin Hoppms Ratepayer Member
Mike Koot Ratepayer Member
Agricultural Fieldman
One Representative from AB Agriculture
Barbara Long Secretary to the Board
13 Executive & Economic Development Committee
Reeve Deputy Reeve and a third Councillor with this Councillor position to be
rotated amongst the balance of the Council members to afford each Councillor
opportunity to participate on this Committee
Alternate member Any other member of Council
14 Alberta Environment — Surface Reclamation Board
Emil Heinrich Ratepayer Member
Gordon Park Ratepayer Member
Agricultural Heldman
15 West Zone Committee Kneehill Community Resource Program
Jane Allan
Alternate member Richard M Vickery
Central Zone Committee KCRP
Marjorie D Vetter
Alternate member James M Hanger
East Zone Committee KCRP
Glen Wagstaff
Alternate member Otto Hoff
16 Municipal Planning Commission
Jane Allan Council Member
Marylea Lowen Council Member
Richard Vickery Council Member
Glen Wagstaff Council Member
Member at large tabled
Barbara Long Secretary to the Commission
KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
17 Subdivision and Development Appeal Board (Bylaw )
James M Hanger, Council Member
Marjorie D Vetter, Council Member
Alternate member Otto Hoff
John Colberg Member at large
Dale Cameron, Member at large
Charlie Whatley Member at large
Angus Park, Member at large
Jennifer Deak Secretary to the Board
Note This is a five member board of which a majority of the board members
must be members at large
18 Drumheller Area Health Foundation
(Drumheller Hospital Fund Raising Society)
Marylea Lowen
19 Assessment Review Board (Bylaw #1416)
Jane Allan
James M Hanger
Otto Hoff
Marylea Lowen
Glen Wagstaff
20 Regional FCSS Board
Marylea Lowen
21 Water Committee (including Kneehill Regional Water Commission)
Jane Allan
James M Hanger
Marjorie Vetter
22 Wild Rose Economic Development Corporation
Marjorie Vetter
23 Municipal Safety Codes Association (MSCIA)
Glen Wagstaff
Alternate member Marjorie Vetter
24 Kneehill Adult Learning Society (KALS)
Jane Allan
25 Regional Disaster Services Committee
Jane Allan
Alternate member Marjorie Vetter
26 South Saskatchewan River Project
Glen Wagstaff
Alternate member Otto Hoff
27 Red Deer River Integrated Management Plan
Glen Wagstaff
Alternate member Otto Hoff
28 Horseshoe Canyon Comnimec
Marjorie Vetter
Alternate member Jane Allan
Mr Hanger moved the committee representatives he confirmed, as per above
recommendations, and these representatives he the County's committee appointments
for the 199912000 vear
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KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
CARRIED
The meeting then recessed for lunch from 11 40 AN until 1 08 P M
The Councillor Operational Policies were reviewed
Under policy 3 9 an addition should be made to the Executive Committee Policy stating
if the Executive Committee decision is unanimous it is sent to Council as a
recommendation if not unanimous it is placed as an item on the agenda for Council
Under policy 3 13 Long Service Awards the word employee should be changed to read
Councillor
Under policy 3 18 2 Council Appointments it was felt common sense should prevail in
regard to the number of appointments scheduled for a Council meeting
Under policy 3 19 Rados and Cellular Telephones a change should be made to
eliminate the Janl4 /97 policy of one radio be given to each Councillor It was noted all
have been returned except Otto Hoff's located at his house and Rick Vickery s located in
his truck Both have no problems if someone from the County will remove the radios for
them
Under policy 3 20 1 Councillor Per Diem and Salary a discussion followed regarding
increasing the basic salary of Councillors due to their time commitments and the disparity
between Councillors basic salary and that of the Reeve and Deputy Reeve
Mr Vickery moved policy 3 20 1, Per Diem and Salary — Councillors, be changed to � D ,o
reflect an increase in the basic salary of the elected officials of the municipality as 5
follows, Councillors from $300 00 per month to $500 00 per month effective November
1, 1999 and further the basic salary of Reeve and Deputy Reeve remain unchanged.
CARRIED
Council requested all Committee minutes be sent to Kneehill County Mrs Deak advised
this request would be added to the letters of appointments which will be sent to all the
1999/2000 Committee members
A recommendation was made that ratepayer members as well as Councillors report at
the Divisional Meetings
Under policy 3 21 Retirement Gift discussion followed on rates and pay out times
Mr Vickery moved policy 3 -21, Retirement Gift, be changed to reflect each retiring
Councillor receive a retirement gift equivalent to the sum of $500 00 per year, for each
year of service on Council, with an option to receive these monies in equal installments
over a period not to exceed three years
CARRIED
Mrs Lowen moved all Councillor Policies, including the approved policy changes, be
affirmed
CARRIED
Under agenda item # 13 a discussion was held regarding the County employing a Bylaw
Enforcement Officer Due to the infrastructure changes effective April 2000 it was
agreed to defer any decision until more information is available Mr Jeffery reminded
Council the agreements signed with Alberta Infrastructure state the County would police
the secondary highways
Mr Hanger mo ved this item be tabled until the October 2000 Organizational meeting
and that a letter be sent to Alberta Infrastructure requesting they handle the policing
and enforcement of the secondary highways within Kneehill County.
CARRIED
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KNEEHILL COUNTY
ORGANIZATIONAL MEETING - OCTOBER 25, 1999
Mrs Deak presented a report on the status of point services in the areas of assessment
fire disaster ambulance E911 full dispatch water garbage, FCSS planning recreation,
Kneehill Housing Corporation and the Airport Commission A lengthy discussion
resulted in attempting to set a management guideline or the direction to be taken by
Kneehill County in regards to Fire point services It was decided each Councillor would
bring recommendations to the October 26 1999 Council meeting to achieve a consensus
of opinion Council has to solidify their facts and opinions in order to set the direction to
be taken by Kneehill County
A recess was held from 3 12 P M until 3 37 P M
In preparation for an appointment with the Town of Three Hills on October 26 1999 the
current and draft garbage agreements were reviewed
There being no further business the meeting adjourned at 4 10 P M
OK
Reeve
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