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HomeMy WebLinkAbout1999-10-25 Council MinutesKNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 25, 1999 1 Call to Order by the Administrator Oath of Office Election Procedures 2 Call for Nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office 3 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 4. Review of Organizational Policies Reconfirmation of Mission Statement Procedure to Make Changes to Organizational Policies Organizational Priorities Organizational Policy Statement Role of Council function, nature and scope, responsibilities Role of Reeve 5 CAO to advise Council of its legislative responsibilities 6 Review of Procedure Bylaw #1222 Confirm meeting dates and times 7 Banking Resolution for 1999/2000 Includes signing authorities for bank accounts 8. Borrowing Bylaw Previous bylaw authorized for borrowing up to $2,500,000 00 9 2000 Assessment Review Board Bylaw 1999 members MV, JA, JH, ML, OH 1998 members MV RV GW JH BB 1997 members RAM/MV, RV, GW, OH, BB CAO is usually appointed Clerk with Ass't CAO as alternate 10 Resolution to adopt 1998 budget as the interim budget for 1999 until the 1999 budget can be completed Appoint members at large on Committees/Boards a) Subdivision and Development Appeal Board This is an annual appointment Current members at large are John Colberg appointed Oct /96 Charlie Whatley appointed June /97 Dale Cameron appointed June /97 Angus Park appointed July /97 Jonathan Dick appointed July /97 (The SDAB is a five member board of which the majority of board members must be members at large) b) Municipal Planning; Commission This is an annual appointment Current member at large is Ray Ratzlaff who was appointed in Sept /95 Minutc /AGOKG99.duc 0 0 KNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 25, 1999 c) Agricultural Service Board Usually appointed for three year terms Current ASB farm members at large are Kevin Hoppins and Mike Koot As at Oct /99 Kevin Hoppins has completed three years of his second term (total six years) As at Oct /99 Mike Koot has completed one year of his second term (total four years) At the 1998 Organizational meeting motion approved to confirm the appointments of the Agricultural Service Board members at large as follows Mr Kevin Hoppms' appointment confirmed until October 2000 and Mr Mike Koot s appointment confirmed until October 2001 11 Set up Committees for 1999/2000 12 Review of Councillor Operational Policies 13 Other 14 Adjournment Minute /AGORG99.dog KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 The Organizational Meeting of the Council of the municipality of Kneehill County was held at the Kneehill County office 232 Main Street Three Hills, Alberta, on Tuesday, October 25 1999, commencing at 8 30 A.M The following were present for the meeting Councillors Marylea Lowen Division 1 Otto Hoff Division 2 Jane Allan Division 3 Marjorie D Vetter Division 4 James M Hanger Division 5 Richard M Vickery Division 6 M Glen Wagstaff Division 7 Administrator John C Jeffery Jennifer Deak Acting Administrator Lonnie McCook Assistant Administrator was also present as well as Barbara Long who recorded the minutes Mrs Deak called the meeting to order Election procedures were reviewed There will be no nominations each Councillor will by way of secret ballot mark his choice for the position of Reeve and Deputy Reeve In the case of a tie a secret ballot vote will be taken with each Council member voting only for those candidates that received the tied votes An election was called for the position of Reeve Mr Hoff Mrs Allan and Mrs Vetter agreed to let their names stand for the position of Reeve for the ensuing year Mrs Deak proceeded to distribute a ballot to each Councillor Mr Jeffery collected the completed ballots and left the meeting area to tally the votes Mr Jeffery returned to the meeting area and announced Mr Hoff had received the majority vote for the position of Reeve and declared Mr Hoff elected as Reeve of Kneehill County for the ensuing year Council extended their congratulations to Mr Hoff Mr Hoff thanked his fellow Councillors for their vote of confidence noting he would strive to do his best for Council Mr Hoff then proceeded to complete his oath of office for Reeve of Kneehill County for the ensuing year Mr Hanger moved the ballots be destroyed CARRIED Mr Hoff then took charge of the meeting and called for a secret ballot vote for the position of Deputy Reeve Mrs Allan Mrs Vetter and Mr Vickery let their names stand for the position of Deputy Reeve Mrs Deak proceeded to distribute i ballot to each Councillor Mr Jeffery then collected ihL compkied hallo( 'Ind I(-f( the mcc(ML area to (ally the vo(cs Mr Jeffery returned to the meeting area and declared Mr Vickery elected as Deputy Reeve of Kneehill County for the ensuing year Council extended their congratulations to Mr Vickery Mr Vickery thanked Council for their vote of confidence and completed his oath of office for Deputy Reeve for Kneehill County for the ensuing year KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 Mr Wagstaff moved the ballots be destroyed. CARRIED Upon request from Mr Hoff Mrs Deak proceeded to review and discuss with Council the following Organizational Policies 1 Mission Statement — All Councillors agreed and reconfirmed the mission statement was still effective and reflected the position of the municipality 2 Procedures for Making Changes to Organizational Policies Established by the Council Policy reconfirmed 3 Organizational Priorities — Policy reconfirmed 4 Organizational Policy Statement —Policy reconfirmed 5 Role of Council Function of Council — Policy reconfirmed Nature and Scope of Council —Policy reconfirmed Responsibilities of Council —Policy reconfirmed Role of Reeve — Policy reconfirmed Mrs Allan left the meeting at 9 24 A M and returned at 9 28 A.M Mrs Deak advised Council of its legislative responsibilities, distributed a list of same, and encouraged all Councillors to read the Municipal Government Act Bylaw #1222 the Procedural Bylaw and amending bylaw # 1309, were reviewed It was agreed the hours for regular Council meetings would remain every second and fourth Tuesday from 8 30 A M until 4 30 P M It was further agreed this bylaw could be reviewed by the Policy Committee when they go over procedures and policies Mr Vickery moved Bylaw #1222, the Procedural Bylaw, and amending Bylaw # 1309 be reconfirmed CARRIED Mr Wagstaff moved the municipality of Kneehill County continue banking with the Parkland Savings and Credit Union Ltd., Three Hills, Alberta branch with the signing authorities to be the Reeve or Deputy Reeve and the Administrator or Assistant Administrator for the general chequing account and the Administrator or Assistant Administrator for the payroll Chequing account CARRIED Mrs Vetter- moved first reading to Bylaw #1415, this being the bylaw to authorize the municipality of Kneelull County to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000 00) to meet its current expenditures and obligations for the calendar year 2000. Mr Vickery moved second reading to this bylaw CARRIED CARRIED Mr Hanger moved third reading be given to this bylaw at this time Mrs Lowen moved third reading to Bylaw #1415 CARRIED UNANIMOUSLY CARRIED KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 Mrs Allan moved first reading to Bylaw #1416 this being the bylaw appointing Councillors Allan, Lowen, Hanger Hoff and Wagstaff to the 2000 Assessment Review Board with the Chief Administrative Officer appointed to act as Clerk of the Court. CARRIED Mr Wagstaff moved second reading to this bylaw Mrs Lowen moved third reading be given to this bylaw at this time Mr Hanger moved third reading to Bylaw #1416 -_ I _I ) CARRIED UNANIMOUSLY CARRIED Mrs Allan moved the 1999 budget be accepted as an interim budget for 2000 until the 2000 actual budget is completed CARRIED A recess was held from 10 00 A M until 10 15 A.M Mrs Deak advised a request had been received from Lawrence Hogg Trochu Fire Chief, for a fire ban to be placed on the County Mrs Lowen moved Kneehill County issue afire ban, effective immediately CARRIED Mr Jeffery left the meeting at 10 16 A M to make arrangements for the fire ban to be issued and returned at 10 19 A M Mr Hanger re entered the meeting at 10 20 A.M Mr Hoff informed Council the plaque in recognition of the Stampede Farm Family Award had been presented to the Price family of Sunterra Farms during the Annual Road Tour on Friday October 22 1999 Mrs Deak then reviewed the Subdivision and Development Appeal Board appointments including the terms of office for the members at large A discussion followed and it was agreed to advertise for these positions should any current members decline this appointment Mrs Lowen mo ved that Jonathan Dyck "s appointment be eliminated as he will not be living in th is jurisdiction, but that Mr John Colberg, Mr Charlie Whatley, Mr Dale Cameron and Mr Angus Park be re appointed, for another year term, subject to their acceptance of same It was noted Mr Raymond Ratzlaff the current Municipal Planning Commission member at large will be relocating into the Town of Three Hills this summer It was agreed the member at large on this Commission should reside win the County Mr Hanger noted hL would approach Mr Bob Boake to see if he would be interested in this position Mr Wagstaff suggested that next year the positions be advertised in advance of the organizational meetings to obtain names of people who would be interested in serving as ratepayer members on the SDAB MPC and ASB KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 Mr Wagstaff moved to table the Municipal Planning Commission member at large appointment CARRIED Mrs Deak confirmed Mr Hoppins term of office, as member at large of the Agricultural Service Board until October 2000 and Mr Mike Koot's appointment until October 2001 Mr Vickery mentioned Mr Sommerville had been approached by Wheatland County to partner the Agricultural Service Board Tour in 2002 or 2003 It was felt is should be further discussed by the Agricultural Service Board and brought back to Council Mrs Vetter advised she had agreed to nominate Pat James as Director at the AAMD &C Fall Convention The make up of the 1999/2000 Committee appointments were reviewed, including the recommendations for amalgamating and canceling some of the current Committees The following Committee appointments were agreed upon and comments noted 1 Kneehill Ambulance Society Richard M Vickery Alternate Member Jane Allan 2 Transportation Committee (includes Road Parks & Cemeteries and Safety & Building Committee) Jane Allan Marylea Lowen Glen Wagstaff Alternate member James M Hanger 3 Recreation Committees Acme Linden — Jane Allan Trochu — Richard M Vickery Glen Wagstaff Carbon — Marylea Lowen Three Hills / Three Hills Arena Redevelopment Committee — James Hanger 4 Finance & Policy Review Committee Jane Allan Marylea Lowen Marjorie Vetter Alternate member James Hanger 5 Capital & Fire Committee (Amalgamation of Fire and Capital Committees) Jane Allan James Hanger Marjorie Vetter Alternate member Otto Hoff It was decided Lonnie McCook should attend as Assistant CAO Fire committee also to attend Fire Chief s Meetings 5a Trochu Fire Hall Committee Richard Vickery Glen Wagstaff 6 Three Hills Airport Commission James Hanger Glen Wagstaff 7 Kneehill Housing Authority James M Hanger Marjorie Vetter 4 5 KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 Alternate member Marylea Lowen 8 Alberta Disaster Services Committee Reeve Deputy Reeve and Municipal Administrator 9 Seed Cleaning Plants Rosebud — Marylea Lowen Alternate Member Otto Hoff KIBA — Otto Hoff Alternate Member Jane Allan Three Hills — James M Hanger and Richard M Vickery 10 Executive — Central Association of Municipal Districts and Counties (CAAMD &C) Reeve and Deputy Reeve 11 Waste Committee (including Drumheller & District Solid Waste Management Association) Marjorie Vetter Alternate member Jane Allan 1.2 Agricultural Service Board Marjorie Vetter Chairperson Richard M Vickery, Council Member Kevin Hoppms Ratepayer Member Mike Koot Ratepayer Member Agricultural Fieldman One Representative from AB Agriculture Barbara Long Secretary to the Board 13 Executive & Economic Development Committee Reeve Deputy Reeve and a third Councillor with this Councillor position to be rotated amongst the balance of the Council members to afford each Councillor opportunity to participate on this Committee Alternate member Any other member of Council 14 Alberta Environment — Surface Reclamation Board Emil Heinrich Ratepayer Member Gordon Park Ratepayer Member Agricultural Heldman 15 West Zone Committee Kneehill Community Resource Program Jane Allan Alternate member Richard M Vickery Central Zone Committee KCRP Marjorie D Vetter Alternate member James M Hanger East Zone Committee KCRP Glen Wagstaff Alternate member Otto Hoff 16 Municipal Planning Commission Jane Allan Council Member Marylea Lowen Council Member Richard Vickery Council Member Glen Wagstaff Council Member Member at large tabled Barbara Long Secretary to the Commission KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 17 Subdivision and Development Appeal Board (Bylaw ) James M Hanger, Council Member Marjorie D Vetter, Council Member Alternate member Otto Hoff John Colberg Member at large Dale Cameron, Member at large Charlie Whatley Member at large Angus Park, Member at large Jennifer Deak Secretary to the Board Note This is a five member board of which a majority of the board members must be members at large 18 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 19 Assessment Review Board (Bylaw #1416) Jane Allan James M Hanger Otto Hoff Marylea Lowen Glen Wagstaff 20 Regional FCSS Board Marylea Lowen 21 Water Committee (including Kneehill Regional Water Commission) Jane Allan James M Hanger Marjorie Vetter 22 Wild Rose Economic Development Corporation Marjorie Vetter 23 Municipal Safety Codes Association (MSCIA) Glen Wagstaff Alternate member Marjorie Vetter 24 Kneehill Adult Learning Society (KALS) Jane Allan 25 Regional Disaster Services Committee Jane Allan Alternate member Marjorie Vetter 26 South Saskatchewan River Project Glen Wagstaff Alternate member Otto Hoff 27 Red Deer River Integrated Management Plan Glen Wagstaff Alternate member Otto Hoff 28 Horseshoe Canyon Comnimec Marjorie Vetter Alternate member Jane Allan Mr Hanger moved the committee representatives he confirmed, as per above recommendations, and these representatives he the County's committee appointments for the 199912000 vear I KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 CARRIED The meeting then recessed for lunch from 11 40 AN until 1 08 P M The Councillor Operational Policies were reviewed Under policy 3 9 an addition should be made to the Executive Committee Policy stating if the Executive Committee decision is unanimous it is sent to Council as a recommendation if not unanimous it is placed as an item on the agenda for Council Under policy 3 13 Long Service Awards the word employee should be changed to read Councillor Under policy 3 18 2 Council Appointments it was felt common sense should prevail in regard to the number of appointments scheduled for a Council meeting Under policy 3 19 Rados and Cellular Telephones a change should be made to eliminate the Janl4 /97 policy of one radio be given to each Councillor It was noted all have been returned except Otto Hoff's located at his house and Rick Vickery s located in his truck Both have no problems if someone from the County will remove the radios for them Under policy 3 20 1 Councillor Per Diem and Salary a discussion followed regarding increasing the basic salary of Councillors due to their time commitments and the disparity between Councillors basic salary and that of the Reeve and Deputy Reeve Mr Vickery moved policy 3 20 1, Per Diem and Salary — Councillors, be changed to � D ,o reflect an increase in the basic salary of the elected officials of the municipality as 5 follows, Councillors from $300 00 per month to $500 00 per month effective November 1, 1999 and further the basic salary of Reeve and Deputy Reeve remain unchanged. CARRIED Council requested all Committee minutes be sent to Kneehill County Mrs Deak advised this request would be added to the letters of appointments which will be sent to all the 1999/2000 Committee members A recommendation was made that ratepayer members as well as Councillors report at the Divisional Meetings Under policy 3 21 Retirement Gift discussion followed on rates and pay out times Mr Vickery moved policy 3 -21, Retirement Gift, be changed to reflect each retiring Councillor receive a retirement gift equivalent to the sum of $500 00 per year, for each year of service on Council, with an option to receive these monies in equal installments over a period not to exceed three years CARRIED Mrs Lowen moved all Councillor Policies, including the approved policy changes, be affirmed CARRIED Under agenda item # 13 a discussion was held regarding the County employing a Bylaw Enforcement Officer Due to the infrastructure changes effective April 2000 it was agreed to defer any decision until more information is available Mr Jeffery reminded Council the agreements signed with Alberta Infrastructure state the County would police the secondary highways Mr Hanger mo ved this item be tabled until the October 2000 Organizational meeting and that a letter be sent to Alberta Infrastructure requesting they handle the policing and enforcement of the secondary highways within Kneehill County. CARRIED -0 KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 25, 1999 Mrs Deak presented a report on the status of point services in the areas of assessment fire disaster ambulance E911 full dispatch water garbage, FCSS planning recreation, Kneehill Housing Corporation and the Airport Commission A lengthy discussion resulted in attempting to set a management guideline or the direction to be taken by Kneehill County in regards to Fire point services It was decided each Councillor would bring recommendations to the October 26 1999 Council meeting to achieve a consensus of opinion Council has to solidify their facts and opinions in order to set the direction to be taken by Kneehill County A recess was held from 3 12 P M until 3 37 P M In preparation for an appointment with the Town of Three Hills on October 26 1999 the current and draft garbage agreements were reviewed There being no further business the meeting adjourned at 4 10 P M OK Reeve O 8 '1 u ci al A mitt for