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Home My WebLink About1999-09-23 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 The Executive Committee of Otto Hoff Marylea Lowen and Marjorie Vetter met on Thursday, September 23 1999, at the Kneehill County office commencing at 8 34 AN John C Jeffery Administrator and Lonnie D McCook Public Works Superintendent were also present along with Jennifer Deak, Assistant Administrator who recorded the • minutes Mr Rinus Onus Knedidl Ambul•uiuc Olio tl►uns l)uLLtu► (A)lLrccl ibL. n►��Un� The following items were discussed 1 Kneehill Ambulance September 9/99 Budget Comparison Report As of September 9/99 total revenues KAS are $211 563 45 and total expenditures $141 317 59 for a year to date net income of $70 245 86 This reflects 66% of budgeted revenues being realized and 44% of budgeted expenditures being expended Ambulance Personnel Contracts The employment contract for Mr Onos expired September 1 1999 The employment contract for Mr Murray Horton will expire on R•0�n November 11, 1999 Given the requirements and criteria for contract work t11 F'`ep� r'45 e descriptions and Job tasks of these two individuals tends to meet more the criteria for an employer /employee relationship rather than a contract /contractor status It was noted the other paid Kneehill Ambulance employee is a salaried employee This matter has been discussed with Mrs Loretta Ling Chairman of the Kneehill Ambulance Society Mrs Ling is in agreement that all employees should be treated equitably and she is aware this issue will be brought to the Executive Committee and shall contact us prior to this meeting should she have any concerns It was noted Mrs Ling had faxed a analysis sheet used to determine whether a worker is in a contract or employee /employer relationship Ambulance Vehicle Replacement Mr Onos has provided a quote for a Ford E450, Type III ambulance fi-om Wheeled Coach Type 111 Ambulance in the amount of 4e rnl KRS~i =,lt $111,224 61 plus GST This price includes all the requested options (velvet ride /JV105f suspension etc ) Discussion followed on the possibility of requisitioning for the balance of this new ambulance purchase Mr Onos reported the ambulance has $50,000 00 in terms and $70 000 00 cash of which $20 000 00 can be placed in a term for this purchase Statutoi-y /General Holiday P-ay Mr Onos in consultation with AB Labour has �NA� ted,r received the following direction regarding statutory holidays worked by ambulance paid personnel AB Labour, in reviewing the ambulance s time schedule (condensed work week) and ambulance labour standards has recommended an employee working op" on a statutory holiday be either paid 12 hours or the statutory holiday be included as part of the salary Golden Hills Lodge Ramps Mr Onos reported all the ramps at the renovated Golden Hills Lodge cannot accommodate ambulance stretchers Ambulance patients F, CCA M.it must be taken down the steps to an ambulance Mr Onos further noted the steps are �N��`TB? very steep and pose problems in transporting /fNErMir -` f D' p P P p � patients on stretchers Mrs Vetter noted the ramps were built to building code (only need to be wheel chair accessible) and further noted the Kneehill Housing board tried to have this addressed but as a condition of provincial funding had to take the lowest bid Linden Ambulance /Fire Hall Roof Contract A total of three bids were received for this work The lowest bid did not have WCB coverage The second lowest bid was from Len s Eavestroughing in the amount of $10 464 00 plus GST plus extra for repairs, if required lxecutnve Committee recommends the following 1 Recommend status of all paid employees be consistent and since the scope of work criteria of the paid workers of the Kneehill Ambulance is one of an employee%nnployer relationship, all paid employees be placed on salary and benefits as their contracts i~a`pire, with legal opinion be obtained on the status of the contract/employee relationship and the payment for the statutory /general holiday 2. Approval to purchase the nciv eunbulance vehicle, at the above quoted price and with the understanding Kneehill County, depending on the ambulance society's JD /MINI 1TE/EC990923 1 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 year end financial position, ivill pay a requisition to this society should there he a sa .r,!5kw -Z, shortage of funds to pay for this vehicle. 3 This new vehicle to be stationed at Three Hills and one of the ambulance :o vehicles, currently stationed at Three Hills, transferred to Linden upon dehvery of this new vehicle �o.)OF�I�avt�x/ SE i1 r6.�Aer 4 Mr (inns to negotiate the it e in of the ambulance unit #2 (1986 gas unit) S A letter he sent to Kneehill Housing Corporation expressing the above reported concerns regarding the ramp access for patients on ambulance stretchers to the Golden Hills facility 6 Recommend approval to award the Linden Ainbulance/Fire hall roof contract to 7o Len's Eavestroughing, at the above reported quoted price. �a n'°"` Mr Onos left the meeting time 9.25 A.M 2 Carbon Transfer Site Tammi Nygaard Drumheller & District Solid Waste Management Association, has sent a copy of her letter to the village of Carbon expressing concerns about the substantial amount of rubble and unacceptable items for the transtor container P scattered along the exit road within the transfer site This material is a fire hazard ,r�!.� `''ck unsightly and could potentially be a danger to public safety and the Association is crequesting this debris be collected and disposed of in an appropriate and timely manner Further to this letter Laurie Watt, village of Carbon administrator has requested a letter from Kneehill supporting the Association's position and upon receipt of same will ineet with the site attendant to address and rectify this situation Executive Committee recommends a letter he sent to the village of Carbon, with copy to Drumheller & District Sohn Waste Management Association, confirming Carbon is responsible for the site operations and reiterating the need to have this site cleaned up 3 Proctor Crushing inc. Between the period May and July 1999, the council minutes reflect the information and negotiations with Mr Barry Proctor for the purchase of up to 100,000 yards of gravel to be crushed from the Hutterite gravel pit at Torrington Although there was discussion regarding price, there was not a motion for the price of the crushed gravel Proctor has now crushed 100 000 yards of 3/4 'gravel of which some has been used on County roads with the rest stockpiled at two locations on Hutterite land, where 01' Proctor and Bauer have lease agreements To ensure and protect our gravel interests on this leased land Proctor and Bauer have signed a crushing contract agreement with the County acknowledging this arrangement and naming the County as their agent Executive Committee recommends approval to purchase this gravel at $6 00 per yard plus GST and further the crushing contract agreement be duly signed and processed 4 Cony of Letter from John Taylor, Torrington to Beverly Foster, Torrington This letter is a request from Mr Taylor for Mrs Foster to move her dog from Mr Taylor's fence as it has dug holes, chewed fence pickets, dug in his children s sand box and constantly barks when the owner is absent Also, Mr Taylor- has requested Mrs Foster stop burning oil based products in domestic burning practices not place automobiles hauled into her yard under his window and extending over his property line not lean heavy items on his fence as it is blowing his fence over Into the yard and causing further darnages and attend to the repairs resulting from the damage to his property inflicted by her dog Mrs Vetter reported she had visited with Mr Taylor to discuss his concerns re trees and at this time had requested his survey certificate to help clarify the matter Mr Taylor had advised he would fax this to the County office Mrs Vetter also requested a survey certificate from Mr Brisson The only thing faxed to the County office was this letter Loretta Wasacase - Lots 19 & 20 Block 5 Plan 8011484 Torrington There appears to be a problem with the sale of this property as it appears on one survey that the road (part of Third Street) appears to be included with the lot (20) purchase The JD /MINUTE /EC990923 11 OC- :,On�crw yfa15 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 Torrington bylaws need to be re checked re sale of lots in "I orrmgton (1980) Executive Coninuttee recommends accept and file letter from Mr Taylor and further Mrs Deak and Mr McCook confer with Mr Robin Arthurs surveyor, to is determine exact pin locations and survey for Torrington 5 AAMD &C Petroleum Products Buying Group PPBG A comparison of the fuel prices under the old and under the new PPBG has been received Prices for regular gasoline dyed and low sulphur diesel are all lower under this new contract In addition a better price discount on lubricants has been negotiated Executive Committee recommends to continue its agreement with PPBG and to accept and file this information. 6 Letter from Rural Utilities & Safety Association re. Res onse to Telecommunications Lines in Road Allowance In an update this letter reports on FCM's Telecommunications Sub Committee, which is represented by the AAMD &C by Barry Sjohe This sub committee is working on preparing an agreement for telecommunications being in municipal right of ways Evidence, which includes specific examples of issues that rural municipalities have to deal with as a result of telecommunications companies using the right of ways will be submitted to the Canadian Radio Telecommunications Committee (CRTC) in Ottawa in December of this year Executive Committee recomniendLti to accept and file. 70 irJoyo 7 lilt' �Eii� �n1�9 7 Sent 19/99 Letter from Leila Nodwell re Horseshoe Canyon Ms Nodwell advises she has received complaints from two groups of visitors in the past week These complaints are about vandalism in the canyon One party has put their concerns in writing and a copy has been provided The complaint notes the visitor observed a man smashing rock formations and collecting and bagging the rock Ms Nodwell has also sent copies of her correspondence to Drumheller Tourism town of Drumheller and AB Environmental Protection Executive Committee recoimends a letter be sent to Ms Nodivell advising, should a similar situation arise in the future, she contact the Drumheller RCMP 8 AB Munici al Affairs Letter re. Munici al Debenture Interest Reba MDIRPI to Program AB Municipal Affairs has forwarded a schedule of the above showing the debenture subsidy (originally for Torrington) will be $226 76 for the year 2000 Executive Committee recommends to accept and file 9 David Thompson Tourist Council Shirley Mills, Keivers Lake park attendant, has contacted the above organization with regard to listing the Keiver Lake campground information in their 2000 Visitors Guide to Alberta. The advertising information for this has been forwarded to Mr McCook Advertising rates range from $250 00 for 1/12 page to $1 950 00 for a full page and $2,500 00 for the outside back cover Executive Committee reconmienids accept and file. 10 Trespassing Sign Dama e While moving the County service truck, a trespassing sign was knocked over at the approach on the west side of the road immediately south of the Linden bridge on SH806 (Pt SE 20 31 25 W4) The County employee notified the people at the farm of this occurrence Lawrie Ross was also notified of this and immediately sent two people from the fencing crew to repair the sign JD /MINUTE /EC990923 3 0 �1 9 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 Executive Committee recommends accept and file. 1 l Municipal Safety Codes Inspection Agency (MSCIA) Report A number of months ago Council requested a report from the County s planning department on MSCIA This is the agency which Issues the County's permits under the Safety Codes Act Comparison results indicate MSCIA compares Favourably with other agencies in the province When planning staff met with MSCIA, it concluded the agency is doing a good fob in issuing permits for the County There is recognition that some problems do arise because MSCIA is not local The County has established a system to ensure all permits are applied for and the agency will be providing summary reports on the status of same The main advantage of this agency is that It deals with all aspects of permits Executive Committee recommends to continue with MSCIA 12 Sept 17/99 Letter from MSCIA re Request for Interim Executive Committee Seat The Executive Board of the MSCIA has agreed to give Marjorie Vetter the interim seat on this board to represent Counties and MD s Meetings are held once per month Jp;fIE'� with the next meeting scheduled for Oct 15/99 in Fort Saskatchewan f, r Executive Committee recommends approval of this appointment and further, Mrs. Fetter attend this meeting 13 October Municipal Planning Commission MPC Date Chan es �� 5 ,V pc, (o The October meeting dates for MPC have been changed to October 4`i' and l8`h K\ -10 Oc commencing at l 00 P M Executive Committee recommends approval for these date changes and proper notification be given 14 Fire Chiefs Meeting Date At the last council meeting Mrs Allan proposed a meeting date of October 27/99 for a Fire Chief meeting to discuss various pending issues Mr Keith Martin has ��o a')O advised the next Fire Chiefs and Elected officials meeting has been scheduled for tmu C'm November 4/99 at the Carbon Community Centre meeting room commencing at 7 00 FIke P M In light of this date do we need to set the Oct 27/99 date? Executive Committee recommends this group meet only once, as scheduled, on Nov 4/99 15 Kneehill Community Resource Program (KCRP) 1998/1999 Annual Review The above review has been received Highlights include the main component of the program Is support counselling for youth, families and community members, compared with the previous year support counselling for students remained stable with peer relationships the main issue 150 students were counselled on a single session basis with other and school conflict being the most prevalent Issues Ongoing adult clients totalled 53 and single session adult clients totalled 30 with these numbers representing the biggest change in support counselling Most common adult issues were family conflict separation/loss other parental skills Preventative education programs are also a key component and facilitated in a variety of ways A total of 197 classroom presentations were made, 11 community workshops /presentations offered I 1 special events and 2 ongoing support groups (TAPP and SADD) In addition to the above a total number of 71 outgoing referrals were made to other agencies Executive Committee recommends accept and file. 16 Big Country Tourist Association 29t1i Annual Meeting and Dinner An Invitation has been received to attend the above function scheduled for Saturday November 6/99 at Rosebud AB Tickets which Include meeting, dinner and show are $2500 JD /MINLrFE /EC990923 KNEEHiLL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 Executive Committee recomniendc to accept and file. 17 Bethel Fellowship Church 90`i' Annwersary 1909 1999 • Gertie Crawford has requested a 90`i' anniversary certificate for this event which will be celebrated on October 10/99 at the church commencing at 2 30 P M Executive Committee recommends a congratulatory letter be sent to these church members 18 Health Care 99 A Guide to Health Care in Alberta A copy of the above report, which provides a brief overview of the health facts, many health services and the overall health system in Alberta has been received Executive Conirmttee recommends to accept and file 19 Sept 14/99 Golden Hills School 1999/2000 Elighlights Golden Hills will be experiencing a 2% enrollment growth for the 1999/2000 year for total enrollment of 6 108 students For schools in Kneehill County total enrollments have increased by 8 students (0 5 %) with greatest increases in Trochu and Carbon schools School grants for Golden Hills will be approximately $1 77 million based on $305 00 per eligible student Executive Conlnuttee recommends to accept and file. 20 Sept 15/99 AAMD &C Letter re Effective Representation and Alberta's Electoral Boundaries The AAMD &C has submitted a formal submission to Peter Trynchy Chair MLA Committee on Effective Representation, stressing the importance to retain rural o C representation and the need to have effective representation to meet the needs of rural Albertans (distance, geographic constituency size) Executive Committee recommends to endorse this position and accept and file. 21 Sept 15199 Letter from AB Environment re AUMA Convention AB Environment has extended an invitation to all AUMA member municipalities to meet with this department during the 1999 AUMA Fall Convention Executive Committee recommends to accept and file. 22 CEC Resources Request for Tax Penalty Waiver CEC Resources Ltd became the owner, in December 1998, of pipelines previously 50J4 owned by Dominion Resources and /or Neutrino Resources CEC is requesting a 6ff k Ojq waiver for the 5% penalty levied ($2,162 08) on these roll numbers because of their or- delay in receiving the 1999 tax notice It was noted no notification of ownership change was received from this company Executive Comnuttee recommends to deny this request. 23 Sept 8/99 AAMD &C National Local Government Leadership Survey This survey initiated by FCM and the Banff Local Government Leadership Program, �Aqq is designed to assist with educational programs, facilitate current issue discussions and rs Or develop relevant policy positions It has been distributed to staff and elected officials e ® and surveys are requested to be completed by November 30/99 Executive Committee recommends a copy of this survey be given to each Councillor for completion 24 AAMD &C Results on SurveY on Water & Wastewater Rates Survey results reveal, out of the 53 responding municipalities 22 charge a flat rate for water with prices ranging from $4 85 $65 00 per month (average $22 75 /mth) for JD /MINIPrE /10990923 • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 residential users and from $4 85 to $250 00 per month (average $26.69/mth) for commercial users, 10 charge a basic rate plus usage and five charge for usage only 30 charge a flat wastewater rate with the average being $15 51 /mth residential rate and $17 65 /mth commercial rate 19 purchase water service from neighbouruig jurisdictions (some of which are regional water commissions) Executive Coninuttee reconmends to accept and file. 25 Fall 1999 Discussion Guide Aging To ether Planning For the Future An information package on the above study has been received from AB Community G�0 ,,Igq Development who will also be hosting group sessions throughout the province to rr �c Is 0C obtain input on the needs of seniors over the next 15 20 years Sessions have been scheduled for Oct 12th in Red Deer Oct 13th in Drumheller and Oct 14th in Calgary Executrne Coninuttee reconiinends Mr Jeffery attend the Drumheller session 26 Additional Public Consultation on the Proposed Natural Heritage Act As a result on previous consultation AB Environment in consultation with Equus Consulting Group has provided a workbook for review and comments on the proposed new Natural Heritage Act Comments and input from these workbooks will o pu tO be accepted until November 1/99 ME f Executive Committee recommends Mr Jeffery complete this document with Mr McCook to review same 27 Sept 13/99 Letter from Wheatland County re Joint Services Wheatland has advised it is very interested in furtherjoint service discussions, noting while it has an agreement in principle to share assessment services, it would also be very interested in partnering with Kneehill with fire marshall and disaster services i''� They would like to meet, after harvest, to further discuss these issues and have PrK o jot requested Kneehill set a date for such a meeting Executive Committee reconiniends we furtlier investigate these options with a meeting date to he discussed at Council. 28 Sept 15/99 AAMD&C Meeting with Standing Policy Committee on Finance & Intergovernmental Relations The AAMD &C has sent a copy of its formal submission presented to the above Standing Policy Committee Issues addressed included the urgent need for Targeted Financial Assistance for Municipalities farmland exemption from the educational tax the crisis in the agricultural community and transportation infrastructure and the impact of the province's direction on same Mr Jeffery suggested in five years there will be 17 regions in the province responsible for health education and local government with the province looking after highways this is the beginning of the end of local government autonomy Executive Committee recommends to refer this, along with Council's letter to the Hon. Ed Melmach, to the Council agenda. 29 Town of Three Hills On Sept 13/99 Mr Jack Ramsden Three Hills town manager, met with Jennifer Deak to discuss possible ways to have the County provide transportation services for the town Mr Ramsden is anxious for the town and County to partner in public works services Mrs Deak explained to Mr Ramsden the County s priority in looking after its ratepayers first with regard to snow clearing, etc Under date of Sept 16/99 a letter from Jeanette Walker operations coordinator for Three Hills, was received inviting the County, along with Ledcor and other maintenance vendors, to submit a quote for back up transportation support services A response deadline of Oct 7/99 was requested for these quotes It was noted by the Executive Committee the County had previously discussed this issue and approved a motion not to proceed with transportation point service discussions until other Joint JD/MINI TE /EC990923 6 P, oT, +3 my /✓lards r 3 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 service negotiations (water disaster etc) were settled Mr Jeffery proceeded to read the .Sept 22/99 Capital news article reporting on frochu council which states Three Hills has opted out of the proposal (Joint disaster services) due to already having an established plan in place Mrs Deak noted this was not quite accurate as Three Hills had indicated it was not in favour of per capita cost sharing as its plan was in place but was willing to go on and see costs Executive Committee recommends Council reconfirm its previous motion, as stated above, on this issue and re advise the town accordingly. 30 Sent 3/99 AB Municipal Affairs Letter re Municipal Government Board (MGB) Ruling The MGB has ruled in favour of the Telus Corporation appeal of its 1998 linear assessment and AB Municipal Affairs will be making the necessary adjustments to the 1998 equalized assessment and will process the required requisitions or refunds Mr Dunay the County's assessor advises this is not applicable to the County adjustments are for switching devices (none in the municipality) Executive Committee recommends to accept and file. 31 Three Hills Fire Reports Keith Martin has submitted the following reports May 1999 Monthly Report 9 fire calls 3 practices 1 I meetings /seminars /fire prevention 3 other, nothing new to report June 1999 Monthly Report 10 fire calls 2 practices 3 meetings /seminars /fire prevention 5 other nothing new at this time 1998 Annual Report 18 personnel for 1998 721 man activities (1 018 75 man hours) 618 practices (1 134 25 man hours) 94 fire external training (603 75 man hours) fire prevention & public relations 66 activities (104 00 man hours) for a total of 1,499 activities (2 860 75 man hours) which is equivalent to l 43 full time men per day Total dollars of loss in fires for 1998 was $10,060 00 Actual fires in town were 48 and in the County 30 Executive Committee recommends to accept and file and, upon request from a Councillor, provide copies of this documentation. 32 Sept 15/99 Acme Rescue Truck Newspaper Article Report An article in the Three Hills Capital on Acme s rescue unit has detailed this vehicle as a 1983 Chev I ton vehicle capable of transporting 5 firemen and a wide range of emergency equipment to a fire site The vehicle was a private donation and refurbishing financed through donations and fund raisers Acme currently insures the vehicle and no costs for this vehicle have been charged to either Linden or Acme It was noted the County has sought legal opinion on the liability issue of this vehicle Executive Committee recommends to accept and file until the legal opinion on this matter is received. 33 1999 County Christmas Party Mr Jeffery reported the Huxley Community Hall has been booked for Dec 17/99 to hold the County s 1999 Christmas party The committee proceeded to discuss various aspects of this event bartending, caterer, entertainment, door prizes drive home service Executive Committee recommends as follows The County subsidize the cost of drinks by $150 per drink for a price of $100 per drink. Invitations to this event be extended to ASB ratepayer members, surface reclamation ratepayer members, MPC ratepayer member, permanent staff and temporary employees Mrs. Lowen to check into the entertainment by visiting Three Hills Inn Oct 29199 to hear Cathy Vetter JD /MINUTE/EC990923 7 F� tit S A -wlo, /oF m ua >�s fJ oo uG�` KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 23, 1999 A hudget of $400.00 he provided for door prizes A drive home service through Seniors Outreach (approximately $200.00) he arranged 34 Regal Auction Mr McCook report for information only T going to the Regal Auction E.recutn,e Committee recommends to accel 35 Council Minutes The Executive Committee edited the Septem in the newspaper Executive Committee recommends these mi neivs1)aper The Executive Committee then adjourned Time 12 00 Noon JJennni De k Assistant Administrator RXMINUTE/EC990923 8