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HomeMy WebLinkAbout1999-09-09 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 The Executive Committee of Otto Hoff Richard M Vickery and Marjorie Vetter met on Thursday, September 9 1999 at the Kneehill County office commencing at 8 30 A.M John C Jeffery Administrator, and Lonnie D McCook, Public Works Superintendent were also present along with Jennifer Deak, Assistant Administrator who recorded the minutes Mr Rinus Onos Kneehill Ambulance operations Director, entered the meeting The following items were discussed Kneehill Ambulance Ambulance Calls Call volume from Jan 1 Aug 31/99 is 441 calls of which 113 v� calls were responded to by Linden and 328 calls by Three Hills ambulance station Y'" Paramedicine Level III Course Mr Onos has successfully completed a two year program and received his Paramedicine Level III diploma from Portage College Mr. Imo 10" Onos also received the `Outstanding Student Award' for the student obtaining the �' G P highest academic achievement Paramedicine Level III Class AB Health Publications The new AB Health and Wellness publication, Who is Accountable in Health, has been received with a copy of same given to Mr Onos The publication is a resource on the roles responsibilities and accountability of the major y players in the health system Interphase 1999 Conference A pamphlet on the Wh Annual Interphase Saskatchewan Conference, to be held Oct 21 24/99 in Saskatoon has been received and a copy of same has been provided to Mr Onos Rocky View Five Village Weekly Newspaper Article Aug 31/99 a news article reporting Mountain View County has granted a request to change ambulance and fire service providers in the south east portion of the County subject to approval from Kneehill, has been printed in this newspaper Budget Report The Jan I - Aug 10/99 this Budget Report has been received, ��` showing a net income for this period of $64,433 16 (Total revenues $189 084 79 and `� total expenses $124,651 63) July 31/99 Bank Reconciliation Report this report has been received showing an F�y� ending bank balance of $11,25' ) 21 in the donation account and $62,841 57 in the p CM general account Ambulance Vehicle Replacement Mr Onos noted old Ford ambulance will need replacing soon Executive Committee recommends congratulations be extended to Mr Onos on his -f� EQ���' ai J14 academic achievement and further, Mr Onos investigate options for the �" K A 5 replacement of the old Ford ambulance vehicle 2 Sept 7/99 Letter from Mountain View County re Emergency Services Mountain View County has approved a request from residents in the south east corner of the County to have the E911 zone changed to allow Linden Ambulance and Fire Service to respond to emergencies in this area and has requested Kneehill to consider this request The area includes the two mile section between TWP Road 29 0 and 31 m 0 an area 12 miles long and two miles wide Mountain View has also requested information on costs to provide this fire service and note as per earlier discussions, p cM there will be no charge for ambulance service (there being no requisitions at this time) Mountain View has also requested the Mountain View Ambulance and the Carstairs Fire Department be named as the back up service providers for this area Executive Committee recommends the County agree to this boundary change and F to provide no charge ambulance and fire service to this area on a one year trial basis with a review and re- assessment of this service after a year to determine whether there will be future charges for this service. Further, this position be taken for any future requests for boundary changes to address emergency service calls. Executive Committee also recommends Mountain View Ambulance and Carstairs Fire Department be named as the back up emergency service providers for this area. JD/Iv1I1v'U7E/EC990909 1 �aT q, rA KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 3 Aug 27/99 Letter from Trochu re E911 Full Dispatch Trochu Council has approved a motion to request more Information regarding E911 Full Dispatch, Including more Information about costs Mr Onos noted Trochu Fire Department will be unable to go on full dispatch when the full dispatch service Is mD available as they have pagers, not radios for their fire personnel � o WO 'D Executive Committee recommends Mr Onos to provide further details of the cost for full dispatch with this information to be sent in a letter to all towns and villages to the County, the County restate its position on this issue, that being the County will pay for full dispatch service, and emphasize the cost for full dispatch will not betaken out of the Kneehill Ambulance budget Mr Onos left the meeting time 9 00 A.M 4 Sept 7/99 AB Gov't News Release re Premier's Task force on Infrastructure Details of a new transportation plan for the province has been released and Includes the following grants based on $0 05 /litre from fuel sold in Edmonton and Calgary will be provided directly to those cities for transportation infrastructure needs the current level of funding, about $60 00 per capita, will be maintained for other AB cities beyond the three years committed by the task force last year, an increase from $25 00 per capita base funding other cities may apply for additional funding on a project specific basis - the province assumes responsibility for construction and maintenance on key primary highways along mayor trade corridors through cities the province assumes responsibility for construction and maintenance on all secondary highways by April 1, 2000 however planning will be done in close consultation with municipalities additional funding of $30 00 per capita will be provided through the Streets Improvement Program, which brings funding for towns villages and summer villages in line with cities (other than Calgary and Edmonton) Hamlets will also become eligible for this funding Cost for the initiatives identified by the task force will cost approximately $900 million over the next three years This new transportation plan implements the disentanglement of roads throughout the entire province Overall funding for the Rural Transportation Grants will remain at current levels and will be distributed by a new formula that will be developed based on consultations with the AAMD &C Rob Penny, Regional Director, Alberta Transportation and Utilities has scheduled an information session for Friday Sept 10/99 from 10 30 A.M to 12 00 Noon at the Red Deer Lodge to answer any questions regarding this news release Mr McCook and Mr Vickery will be attending this meeting After reviewing this news release and discussing same, Mr Jeffery has listed the following concerns province takes over provides 25% from budget, health/education/social services still top 3 what happens when money short? province still designates and de designates secondaries what happens in five years? Kneehill s secondaries now in good shape what happens when our low traffic counts hit provincial priorities? - disentanglement process an extreme waste of money did not even wait for a response who administers new program? can we contract back our secondary highways? Kneehill staffing and /or infrastructure municipal autonomy we have been fighting for this all these years? what about engineers? only one taxpayer who best serves the taxpayer? Executive Committee recommends this issue be placed as an agenda item and further discussed at the September 14199 Council meeting at which time more information will be available from the September 10199 meeting with Alberta JDNINUTE /EC990909 �At?�. JSs sAEae�� ALT Klr-* #v6 P a 0 � KNEEHI.LL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 Transportation and Utilities. 5 Sept 7/99 AAMD &C Letter and Response re Premier's Task Force on Infrastructure • Jack Hayden President of the AAMD &C, advises he attended the news release and recaps the highlights of this news release as detailed in 44 above Mr Hayden notes he is extremely pleased with this announcement and believes the initiatives announced will very positively address the mayor infrastructure concerns identified by rural municipalities over the past several years, the Secondary Highway Partnership Program has been consistently identified in member resolutions as a critical problem for rural Jurisdictions A copy of the AAN D &C's response to this news release is also enclosed The AAMD &C's response notes the move towards full responsibility for the secondaries will save rural municipalities $27 30 million per year in construction related costs with further financial benefits as the province assumes responsibility for maintenance, the implementation of a street assistance type program for hamlets and cost shared program for provincial park access roads will address some specific problems still some municipalities that do not have the financial resources necessary to continue providing basic level services and will require some form of targeted financial assistance in the future Executive Coninuttee recommends this item ties in with the above recommendation ( #4) and therefore it be included with the above recommendation and placed as an agenda item and further discussed at the September 14199 Council meeting 6 R.J Cavell & Associates Compensation Survey for Hourly positions The above noted consultant was contracted by Mountain View County to do a compensation survey of hourly positions The Counties of Leduc Red Deer, Mountain View Kneehill, Lacombe Wheatland and the M.D s of Rocky View and + Clearwater participated in the survey which indicates the hourly position with low, high and average hourly rate for each classification Executive Committee recommends to accept and file >vtth this information to be used, as required 7 Torrington Infrastructure Recommendations A list of recommendations and priorities to address the infrastructure of the hamlet of Torrington has been completed These include on the short term patch all failed and settled areas backfill and top, fill cracks in hot mix asphalt apply dust abatement on Railway Avenue sweep all streets In the long term re- grading all streets to address poor cross fall and driving surface, review grading of sidewalks (many sidewalks lower than curbs) line painting Priorities include first priority 1 Street, between 19` Ave & Railway Ave reconstruction, reconstruction of intersection at I" Street and 2nd Ave to improve drainage second priority 2nd Street from 2nd Ave to Railway Ave address intersection break up, remainder of roads prioritized as required Sewer system generally in good condition with few problems to date Recommendations root infestations to be monitored and addressed as required, develop an on going maintenance program for regular flushing and cleaning of sewer system monitor sewage ponds /lagoons Water system functioning well and no problems revealed Recommendations regular maintenance program, flushing of system and pump monitoring, meter balance checks to detect any leaks in system, outside of water tower cleaned of rust and repainted, overflow pipe at water tower be extended away from base of tower and one area at base of tower exposed for assessment of the below ground portion of the tower base Mr McCook advised he is still reviewing this matter Executive Committee recommends staff check out the reporting requirements for the grants (infrastructure and Street Assistance Program) to ensure all requirements have been met. 8 Status Update for Bridge Reguests Alberta Transportation and Utilities has compiled a status update of the County's JD /MINUTE/EC990909 3 40 ° p rntmo �-eairm°A 1 i0 �0 Z71 r_-J APW KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 bridge requests Bridge files noted for work or confirmations for 1999 Include Bridge File 6848 (Kneehill Creek, Grainger) Bridge File 6813 (Kneehill Creek Grainger) Bridge File 6595 (Lonepine Creek, Acme) Bridge File 13020 (Ghostpine Creek, Trochu) Mr McCook noted the bridge priorities have already been established Executive Committee recommends to accept and file. '6 9 County Shop Plans wl At the Aug 10/99 Council meeting a discussion was held on the long range plans for biA the County's machinery and equipment storage facilities and a recommendation was oF� made for Council and the Public Works Superintendent to tour the current shop facility in Three Hills with Mr McCook to investigate the possibilities for land ` expansion of the Three Hills shop area Executive Committee recommends to accept and file until Mr McCook further reports on this matter 10 AB Infrastructure - Walk the Talk Back to School Safety Program AB Munster of Infrastructure Ed Stelmach, has provided information on the above noted AB Traffic Safety Initiative program for children that includes a variety of fi u initiatives designed to make traffic safety tools and practices a community involvement at both the school and family level Executive Committee recommends to accept and file. I I Equity Water Hook Up Request SW 24 32 24 W4 p� X141 The above location is currently being charged, through a frontage tax on the property taxes, for a hook up on the Equity water line ( water service is at property line only and has has not been hooked up) Clint and Merinda Gustafson have moved onto this property and requested the water service The water line was brought to the �v residences of the original Equity water line people who signed the petition of which Mr Gustafson (landowner of this property) signed for two hook ups There is no policy to address whether the County should install the water line from the property line to the residence now that the project is complete Executive Committee recommends Policy 9 S be amended to include both hamlet and rural water lines and further, Mr and Mrs Gustafson be advised of same. 12 Aug 25/99 letter from Tire Recycling Management Association of Alberta TRMA TRMA advises it has no arrangements with any company described in a news release as offering to pay a fee for scrap tires removed from landfills, the company claims to pay these fees out of funding its claims t be eligible to receive from TRMA TRMA notes it is not attempting to interfere with how municipalities deal with scrap tires but merely trying to ensure municipalities have accurate information on which to base decisions regarding scrap tires Executive Committee recommends to accept and file. 13 Aug 25/99 Letter from AB Land Surveyors' Association This association is offering to meet with municipalities to discuss the issue of title insurance which essentially takes both the Land Surveyor and the Municipality out of the real estate transaction. This association will meet to discuss the issues surrounding title insurance municipal compliance real property reports They will also have a display at the AUMA and AAMD &C convention ;o Executive Committee recommends an appointment be made to meet with this group and our surveyor prior to the fall convention. 14 Auz 24/99 copy of Letter from AB Municipal Affairs to MSCIA This letter acknowledges the request from the Municipal Safety Codes Inspection JD /MINLTTE/EC990909 r 15 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 Commission to be established as a regional services commission under the Municipal Government Act Executive Committee recommends to accept and file. Am! 25/99 Letter from R Marz, MLA re Keivers Park Mr Marz has sent a copy of a letter he received from Mrs Hengstler regarding the beach area at Keivers park and his letter of response to same It was noted the County also received similar correspondence from Mrs Hengstler (report at last Executive Committee) and responded to her comments with a copy of the County's letter also sent to Mr Marz Executive Committee recommends to accept and file. 16 Gaetz Cemetery. Torrington Rachel Temple has requested two names be added to the plaque at the front of the Gaetz Cemetery Emily Maetche and David Maetche In 1975 the County placed a plaque at the entrance of this cemetery naming all the persons buried in the cemetery Emily and David Maetche were interned at the cemetery after this date It was noted i this cemetery is now closed Executive Committee recommends staff further investigate to see whether there are any other parties buried in the cemetery after the plaque was completed and report back on same. 17 Abandoned CP Rail Weed Spraying Mr Bruce Sommerville Ag Fieldman, has advised Mr Geoff Kloos Trans Canada Trail Foundation in Montreal has informed him Davey Tree Service has completed about half the weed spraying required on the abandoned rail lines in the County Mr Kloos did not expect costs to be so high and estimates total costs could be up to ca $10 000 00 and requested if the balance of the spraying could be completed next season Mr Sommerville advised Mr Kloos costs were high due to the heavy{ infestation of noxious weeds and the fact CP Rail had not undertaken any weed control since 1994 Mr Sommerville did not relax the weed order and advised Mr' Kloos the weed control had to be completed this season Executive Committee recommends to accept and file. 18 Bill 24, Traffic Safety Act Discussion Paper At the last Executive Committee meeting, a recommendation was made and approvedpcA��� to have Mr McCook review and comment on this discussion paper Mr McCook has completed this comments and reviewed same with the Committee Mr McCook advised he has no concerns with this discussion paper ,o Executive Committee recommends to return this survey as completed 19 Approach Policy 13 15 Current policy 13 15 -2 requires Council approval for existing approaches that change in use or volume Current procedure is for Mr Henry Wiens, Bridge Inspector, to give temporary approval, refer the request to the Road Committee who then makes a recommendation to Council for approval Given the time that may elapse in this procedure, Mr Wiens has requested Council's consideration to permit either the Public Works Superintendent or himself to approve approaches under these M�+r° i o circumstances Executive Committee recommends Policy 13-15-2 be amended to give the Public Works Superintendent the authority, not Council, to approve these approaches 20 PAMZ 1998 Annual Report and 1999 Membership Invoice Parkland Airshed Management Zone (PAMZ) has forwarded —a copy of its 1999 Annual Report and Business Plan along with an invoice, in the amount of $617 81 plus JD /MINVrE/EC990909 5 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 GST $43 25, total $661 06, for the 1999 membership fees It was noted Kneehill County joined this organization last year J D Executive Committee recommends the County decline membership in PAMZ and not pay this invoice 21 Memorandum of Agreement between AB Infrastructure and Kneehill County for SA 587 and SH 575 The above noted agreements have been forwarded for signatures Total project costs for SH 587 are estimated at $1 5 million (12 miles) and for SH 575 at $715 000 00 (6 miles) Mr McCook has reviewed these documents and recommends approval to sign same Executive Committee recommends these contracts be signed 22 Torrington Water Meter Installation The Executive Committee reviewed the tender documents and scope of work for the installation of water meters in the hamlet of Torrington It was noted the tender calls for one meter to the mobile home park and agreed this would be the easiest way to -0 monitor as the mobile home park is one land title N,d mAI&f-n ma I-C �) 0 o ;o h" Executive Committee recommends to proceed with this tender and advise Torrington residents, via letter to be included with the water billing, of this meter installation. Further, this letter state the County will not deliver water service to any residence that does not have a water meter installed (except for mobile home park) ^ WI-1 �S ud0'1 o 23 1999 ASB Central Region Conference November 3/99 at Kneehill County cc T' Mr Sommerville has extended an Invitation to all Council and senior administration to V attend the 1999 ASB Central Region Conference, to be hosted by Kneehill County , -, 't�' Executive Committee recommends all Council attend this function and copies of this conference agenda to be distributed to all Councillors 24 Aug 26/99 Letter from Mountain View County re Joint Services In response to the Mountain View, Wheatland Kneehill joint meeting and follow up letter from Kneehill promoting joint services, Mountain View County has advised it is in favour of continuing shared planning services and exploring other areas of possible 1 joint services Executive Committee recommends to accept and file 25 Aug 16/99 Letter from Linden to RCMP Commandinz Officer re Beiseker Detachment Staffin �c x � Linden has forwarded a copy of its letter to the RCMP Detachment expressing their support of Irricana's letter stating its concerns re staffing levels at the Beiseker detachment and supporting increased staff in this area Executive Committee recommends to accept and file. 26 1999 Christmas Partv Does Council want a Christmas party this year? Executive Committee recommends the County have a Christmas party this year and wYi that it include drive home service and further the location of this event be referred to Mr McCook to determine the location of same, based on the area of the County where the majority of employees reside. 27 Media at Council Meeting On Aug 26/99 Isabel Fookes, Valley Times newspaper contacted the office to advise she would be attending Kneehill s council meetings This newspaper, operating out of JD /MINUTE /EC990909 i� ,F-, 1a KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 Drumheller has a circulation of 5100 copies per week and has been in publication since May Ms Fookes has also requested she be provided with a list of County Councillors and an agenda package Executive Committee recommends Ms Fookes be advised all Council meetings are Zkq open to the public, the County currently contracts with the Three Hills Capital iii, of newspaper to publish edited minutes and notices, no agenda package be provided to Ms. Fookes 28 2000 Grant Funding for FCSS AB Children's Services has advised the 2000/2001 regional FCSS grant funding available to the Kneehill regional FCSS program will be $184 954 00 with conditional municipal matching share to be $46,238 50 (Kneehill s share of this is $82 177 00) for total FCSS funding of $231,192 50 Should the Kneehill program not wish to access this full amount of available funding they are requested to advise AB Children s Services before September 17/99 Executive Committee recommends to accept and file. 29 Aug 31/99 Letter from AAMD &C re. Meeting with Standing Policy Committee on Finance & Intergovernmental Relations The above committee will be meeting with the AAMD &C Board on Sept 13/99 The AAMD &C has prepared a draft presentation outlining key issues and has requested member feedback on this presentation by Sept 8/99 The presentation addresses transportation infrastructure issues targeted finding for municipalities and broader rural issues (farmland assessment) Executive Committee recommends to accept and file. 30 City of Red Deer Strategic Plan The city of Red Deer has sent copies of its July 1999 Strategic Plan which provides the purpose for their focus and service and tl th T d �5 1 Out a4 z 7 0.J ou Ines e gui ing principles they have 61ke n_ O i y 6F AD adopted to achieve their goals Some of their guiding principles are services and (UR &A N CC- -*f 1 programs will be based on community needs `pay as you go" infrastructure to be managed as a long term investment, decisions based on reasonable research and analysis will be made in a timely fashion Goals and strategies are listed for community development economic development, organizational development, financial development and community vision Executive Committee recommends to accept and file. 31 Aug 18/99 Letter from AAMD &C re Computer Training for AAMD &C Member Employees The AAMD &C and Trinus Technologies have announced a new initiative to provide computer training opportunities for municipal staff members Trinus has worked with'' o iz,- the AAMD &C and will be offering computer training sessions at the cost of $75 00 i per person per half day course with a limit of six persons per course 1- y, �rro '� L.)- � �,�L1� ��M� /C IrQArN�r�i Executive Committee recommends to refer this matter to the administration = department 32 Sept 2/99 AAMD &C Letter re Targeted Assistance For Municipalities The AAMD &C Executive is re examining the issue of targeted assistance for municipalities, based on the need for some form of unconditional provincial funding to replace the now defunct Municipal Assistance Grant The AAMD &C has invited the AUMA to establish a joint task force to arrive at a mutually acceptable proposal that 'kO a,41� can then be presented to the membership of each organization and upon approval, be � presented to the rovincial er t I p 5%J v nmen t appears unlikely this joint task force will complete its work before the fall convention but efforts continue for support "in principle' for a Targeted Assistance program JD /MINUTE /EC990909 0 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT SEPTEMBER 9, 1999 Executive Committee recommends to further discuss this matter as a Council agenda item along with Executive Committee items #4 & #S 33 Flag for AgPro and Agricore tA Some members of Council have proposed the County donate a municipal flag to both p ri\V- ��C the AgPro and Agricore facilities in the County soE ,.- 5 � � &A Executive Committee recommends the County donate a flag to each facility fi3O - 1�� 34 Sept 7/99 Request from RHA #5 Regional Authority 5 public health nurses have requested the use of the County's meeting room for an Oct 6/99 meeting from 9 30 A.M 4 30 P M Their facilities at to t the Three Hills hospital are booked and they have been unsuccessful in finding a meeting room to accommodate them They have looked at the County s meeting A9,A t room and find it to be adequate to meet their needs for this meeting Executive Committee recommends to approve this request. 35 Griffin Vallev Ranches Request to Graze Horses on Road Allowance NW 32 30 26 -W4 At the June 22/99 Council a motion was approved for the above request On Aug ��r► 9/99 Mr Garry Gibson telephoned Mrs Schnuelle regarding this matter and overgrazing of the area and natural environment being destroyed The August 17/99 -,O 4�s Municipal Planning Commission meeting approved a motion to refer this matter to the rver, Y i Aug 27/99 Agricultural Service Board meeting Mr Sommerville inspected this location and reports he would be concerned if the area is not managed properly for grazing Executive Committee recommends to accept and file. 36 KCRP Family Resource Worker Contracts The working contracts for the Kneehill Community Resource Program Family J ff Ev Resource Workers for the period October 1 December 31/99 have been prepared by Kneehill County, who, as at Sept 1/99, took back the accounting administrative function of this program Executive Committee recommends these contracts be duly signed and processed 37 Council Minutes 4 The Executive Committee edited the August 24/99 Council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee then adjourned Time 11 25 A.M r /I ,L A01 Jennifer eak, Assistant Administrator JD /MINUrE/EC990909