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Home My WebLink About1999-09-14 Council Minutesa ■ VC hNEEHILL COUNTY AGENDA - COUNCIL MEETING September 14, 1999 1 Approval of Agenda 2 Approval of Minutes 3 Administrator s Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. GENERAL. 6 Organizational Meeting Date 7 Linden Landfill Site 8 Regional Disaster Committee 9 FOIP Bylaws 10 Fire Service Risk Management Seminar Report 11 Rural Mail Boxes along Secondary Highways TRANSPORTATION 12 Transportation & Utilities Report 13 Sept 2/99 Road Committee Report 14 Premier's Task Force on Infrastructure News Release PLANNING 15 Proposed Stakeholder Committee 16 Planning Policy 17 Bylaw 1407 Third Reading COMMITTEE, REPORTS 18 Aug 27/99 ASB Meeting Minutes 19 Sept 3/99 Official Opening - SH 570 20 Sept 3/99 CAAMD &C Directors Meeting Report 21 Three Hills & District Seed Cleaning Plant Ltd Aug 11/99 Meeting Minutes 22 Aug 19/99 Kneehill Regional FCSS Meeting Minutes LATE ITEMS JI) MIN /Agendal999 r. • KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 A regular meeting of Council was held in the Kneehill County office 232 Main street Three Hills Alberta, on September 14, 1999 commencing at 8 30 A.M The following were present at the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One M Jane Allan Division Three PRESENT Marjorie D Vetter Division Four Richard M Vickery Division Six M Glen Wagstaff Division Seven John Jeffery, Municipal Administrator Jennifer Deak, Assistant Municipal Administrator and Lonnie McCook Public Works Superintendent were present along with Barbara Long who recorded the minutes James Hanger, Councillor Division Five was absent from the meeting Reeve Otto Hoff called the meeting to order at 8 30 A.M AGENDA - Requests were made to add the following to the agenda APPROVAL 23 Public Hearing Date to be set Mrs. Allan moved approval of the agenda with the above noted additions. Mr Vickery moved approval of the August 24, 1999 minutes. APPROVAL OF CARRIED MINUTES CARRIED The Administrator's report was presented including the Pending Report Further to the LINDEN pending report #1, Mrs Deak presented a letter received from the Village of Linden, LANDFILL SITE expressing their disappointment with Kneehill County's decision to not proceed with an F1f c-D ►, .nt,j expansion of the Linden Landfill Site Gg� Apo" Council reviewed the steps taken in this issue, noting all parties have been notified Under the pending report #5 Highway Signs Mrs. Vetter and Mr Vickery advised they HIGHWAY SIGNS would be following through with this as soon as possible Due $ 9 e44, h j ;pr e, fs to time constraints it was agreed to review and further discuss the Pending Report at the next meeting PENDING Mr Wagstaff moved approval q f the Administrator's report with the pending report REPORT being tabled until the September 28, 1999 Council meeting CARRIED The Executive Committee report was presented Under Executive Committee #1, Kneehill Ambulance Service Mr Vickery noted there KAS is a motion on the books to prepare a newspaper article on Mr Onos and Kneehill Ambulance Mr Vickery was advised Mr Onos would prefer waiting until he has — I1 mE�o completed the Provincial Paramedic Certification exam in October before having the article done Mr McCook advised the old Ford ambulance when replaced will go to T, b y ro Linden as a back up vehicle Under Executive Committee #2, request for boundary change for the S.E of Mountain BOUNDARY CHANGES FOR View County to be serviced by Linden Fire and Ambulance service, Mrs Deak reported EM SERVICES Mountain View will be notified of Kneehill County s agreement to their request, as well as the Fire Departments and Kneehill Ambulance She also advised the bylaw will have JDMIN Ir KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 to be changed It was determined if municipal boundaries need to be changed to provide better emergency service the procedure is for the ratepayers to present their request, via petition to their respective County Council, who upon approval of same, will request the other County to provide emergency service to that area Under Executive Committee #4, the Alberta Government's news release of a new transportation plan, effective April 2000, ( Premier's Task force on Infrastructure) for the province was discussed at length Mr Vickery and Mr McCook reported on the AT &U - NEW meeting they had attended in Red Deer on September 10 1999 chaired by Rob Penny TRANSPRTATION of Alberta Transportation and Utilities, providing more details on the news release The PLAN FOR concern of Council is that Alberta Transportation and Utilities will be handling all the SECONDARY developing, construction planning, maintaining and policing of the secondary highways HIGWAYS As they will now be funding 100% rather than 75 %, they will decide the level of service that the County receives Concern was also expressed that AT &U will not be able to provide the best service as it will not be cost effective with everything being contracted out As all funding for Transportation will come from the provincial budget, along with health, education and social services, what will happen to the distribution of ,�ql funds when money is short? Mr Vickery requested Mrs Deak try to arrange for Ed 510. Pr Stelmach, Minister of Infrastructure, to attend the CAAMD &C meeting to be held October 15 1999, to address some of these concerns This issues will also be discussed in length at the Fall Convention of the AAMD &C However it appears most of the municipal districts and counties are in favor of the take over as they have not the funds, men or equipment to maintain their secondary highways Mr McCook noted, that given this new direction from the province, the County may have to reassess its operations Mrs Vetter moved a letter be drafted to Ed Stelmach, Minister of Infrastructure, expressing Kneehill County's concerns regarding the new provincial transportation plan, with copies being sent to the AAMD &C, and MLA's Richard Marl, Gary Servertson, and Shirley McClelland and further this letter be presented to each Councillor prior to mailing, to confirm all are in agreement with the contents of this document CARRIED A recess was held from 9 43 A.M to 9 54 A.M 1999 XMAS PARTY The Executive Committee report was reviewed Under Executive Committee #26, Kneehill County Christmas Party, it was agreed it be T D rna M0 P � held the end of November or the beginning of December and that Mr McCook look COUNTY FLAGS after the location and the date Under Executive Committee #33, it was agreed Mr Wagstaff will deliver a County flag COUNTY HATS to AgPro and Mrs Vetter will deliver one to Agricore FF 0,40 C-41 #ox E- J o. yr L-, mo i2. L 6c,ros MVJGo V-1+*14' Fb AGc Discussion arose regarding County hats with the new logo Mrs Deak will have the APPROVAL OF costs looked into and will report back to Council J—Z mF-mo &L— EC REPORT Mr Vickery moved approval of the Executive Committee report ACCOUNTS CARRIED PAYABLE Mrs Allan moved approval of the accounts presenter) for payment today, subject to review by the Finance Committee of Councillors Hoff, rickery, Vetter and Lowen CARRIED JD/MIN 2 KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 Mrs Lowen moved the 1999 Organizational Meeting for Kneehill County be �5' D m i fro g L scheduled for Monday, October 25, 1999 commencing at 8 30 A.M at the Kneehill ORGANIZATION County office. AL MEETING DATE SET FOR CARRIED 1999 &rras sEnr Z91 The Transportation and Utility report was presented r La ��pcR(v5►�":.i� S Mr Wagstaff moved approval to the Transportation and Utility report, as presented �f p T & U REPORT CARRIED The Road Committee report was presented A special request was made to Mrs Allan to have Road Committee do a site visit to expedite the approval of a development permit Mrs Vetter Mrs Allan and Mr M Wagstaff did a special Road Committee on September 13, 1999 in response to this ROAD request and at the same time did an additional two requests for the Planning COMMITTEE Department These special requests were recorded as Road Committee items #21 #22 o r w and #23 on the September 3, 1999 Road Committee report Council discussed requests for `special trips" other than the regular pre arranged times for Road Committee Mr Vickery advised Council, that Mr Hanger had requested this issue be referred to a future meeting when he would be present to take part in the discussions Road Committee #15, Edgar and Norma Knibb N.E.22 27 -21 W4, request to trade a road diversion (seasonal dirt trail) and develop a road to County specifications, to reach a proposed building site, was discussed SPECIAL TRIPS HIyIBB N E.22- 27-21-W4 - ��Ae.51vr't c [% Mato i'7 Mr Vickery moved Road Committee request #15 be tabled until the October 22, 1999 �p P Annual Road Tour in order that all of Council has the opportunity to look at this situation. Mrs Allan moved approval of Road Committee report, as presented CARRIED CARRIED Mrs Allan reported on the August 26, 1999 Regional Disaster Services Meeting with Glen Abrey It was agreed by all representatives present that the focus should be towards regional disaster services and that the following be taken back to the respective Councils for discussion and ratification ■ Ratification on proceeding with a regional Director of Disaster Services with the scope of the region to include the geographic boundaries of Kneehill but with the understanding these boundaries may be expanded to include other jurisdiction ■ Discuss the two names suggested by Mr Abrey for the regional Director of Disaster Services along with other options for hiring a Director of Disaster Services • Discuss the cost sharing of regional disaster services • Kneehill County to organize a training course. A one day Basic Emergency Preparedness course will be held for the elected officials at Kneehill County offices on October 19 1999 from 9 00 A.M until 4 30 P M with the cost being $35 00 per person including lunch Mrs Allan requested this be attended by all the Councillors and Administration staff Mrs Allan moved that Council agrees with creating a disaster services master plan, will advertise for the position of Director of Disaster Services, cost sharing should be on a per capita basis and that, if possible, all Councillors, Mrs. Deak and Mr McCook will attend the Basic Emergency Preparedness course on October 19,1999 CARRIED JD/MIN PPROVAL OF ROAD COMM REPORT REGIONAL DISASTER SERVICES (LzN t'l eiro P i h: .IkK, 99 KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 Mrs Deak presented Bylaw 1407 for third reading, noting this bylaw for redesignation had received only two readings at the previous Council meeting Mr Wagstaff moved third reading to Bylaw #1407, this being the bylaw to -NEW redesignate the North West Quarter of Section 27 in Township 33, Range 26, West of the a Meridian (N W 27- 33- 26 -W4) from Agricultural Conservation (AC) District to Agricultural (A) District. The Development Officer has requested Council set a public hearing date(Ted Miko, S E 5 34 26 W4) Ct tir -4 I BYLAW 1407 3RD READING PUBLIC Mr Wagstaff moved a date be set for October 12,199 at 11 00 A.M for a Public HEARING MIKO Hearing to hear this application for redesignation and further, the required notices sE 5 -34 -26 be sent to all involved parties 0 Mrs Deak discussed the legislative requirements regarding FOIP CARRIED Mr Vickery moved first reading to Bylaw #1408, this being a bylaw to establish the administrative structure of the municipality of Kneehill County in relation to the BYLAW #1408 Freedom of Information and Protection of Privacy Act, and to set fees thereunder FOIP DELEGATION CARRIED AND FEES Mrs. Allan moved second reading to this bylaw. BYLAW Mr Wagstaff moved third reading be given to this bylaw at this time. Mrs Vetter moved third reading to Bylaw #1408. CARRIED UNANIMOUSLY CARRIED Mr Wagstaff moved first reading to Bylaw #1409, this being a bylaw to authorize the destruction of certain records and documents of the municipality. CARRIED BYLAW #1409 Mr Vickery moved second reading to this bylaw RECORDS DISPOSITION CARRIED BYLAW Mrs. Lowen moved third reading be given to this bylaw at this time. k Mrs Vetter moved third reading to Bylaw #1409. CARRIED UNANIMOUSLY CARRIED In response to a request regarding alternatives to rural mailboxes on secondary highways, Mrs Deak reported Canada Post has advised the provision of community ✓o „Vftjv KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 mailboxes are unlikely in this area due to sparse population Mr Vickery noted his concern was with the mail deliverer traveling the wrong direction on the highway while r, i-e �'> delivering the mail Upon discussion with the mail deliverer, he was advised she didn't MAILBOXES ON feel there was any danger with traffic at this time SECONDARY v Mrs Allan moved to accept and file, as information. HIGHWAYS l t 1. Mr Vickery presented a report on the September 3 1999 Directors Meeting of the CAAMD&C CAAMD &C DIRECTORS Mrs. Lowen moved to accept and file the CAAMDBcCDirectors Meeting report, as MEETING, presented F�l CARRIED Mrs. Vetter moved to table Agenda Item #15, Planning /Proposed Stakeholder O TAI&HOLDER Committee, until the next meeting COMM CARRIED The meeting recessed for lunch from 11 50 A.M to 1 07 P M Councillors Wagstaff and Vickery were not present when the meeting reconvened Mrs Deak reported on the.Fire Service Risk Management Seminar she had attended with the fire chiefs September 2 1999 Some of the issues addressed were the possibility of obtaining benefits for fire volunteers effect of FOIP on the Safety Code Act the legal effects of a commission versus an association and fire bylaws Mrs Allan proposed October 27 1999 be set as a date for the next Fire Chief Meeting to look at the pending issues (regional fire IAO inspection) , discuss the submitting of fire reports and to discuss this seminar Mrs Allan reported on the Regional Fire Meeting she had attended on August 24 • 1999 The committee of the 6 municipalities within the Mountain View area identified the key players, discussed the development of an organizational structure and recommended approval of the establishment of a Regional Fire Commission subject to some conditions All approved the recommendation except Didsbury who did agree to attend further meetings Mrs Allan felt the background work they had completed would be of great assistance if investigating the possibility of Regional Fire Service and will present the information she obtained at the next Fire Chiefs meeting Mrs. Lowen moved to accept and file the report on the August 24, 1999 Regional Fire Meeting CARRIED There was some discussion on Planning policy (agenda #16), and the need for consistent follow up, policing and enforcement Mrs Allan moved this issue be tabled for a future meeting when all the Councillors would be in attendance. • 1 1 ✓U1rry F,i_F- 7 FIRE SERVICE RISK MGMT SEMINAR . t" DATE SET FOR FIRE CHIEF MEETING E� Fi REGIONAL FIRE MEETING PLANNING POLICY - ENFORCEMENT FOLLOW UP cp 0, J P'NA R C7 KNEEHILL COUNTY COUNCIL MINUTES September 14, 1999 The following committee reports were presented ■ ASB Meeting Minutes August 27 1999 • Official Opening Secondary Highway 570 Mrs Lowen reported on the September 3, 1999 official opening • Seed Cleaning Plant Meeting Minutes August 11, 1999 ■ Regional FCSS Meetings Minutes August 19, 1999 and September 1 1999 Mrs Vetter moved approval of the committee reports, as presented CARRIED Mrs Deak reported she had received a September 9, 1999 letter, from Alberta Municipal Affairs advising municipalities must comply with the Agreement of Internal Trade by openly competing for tenders over $100,000 00 for goods and services and over $250 000 00 for construction contracts As per their request they will be advised we use the Merx system through AAMD &C, to ensure all eligible Canadian suppliers have a chance to bid on the tenders Another letter from Alberta Municipal affairs received -September 13, 1999, advised that as a result of an agreement with the City of Calgary and the Province of Alberta, the 1998 equalized assessment is being adjusted downward The 1997 equalized assessment is also being reduced due to the practice of blanket sales adjustments for personal properties no longer being allowed (since 1998) Based on this an education tax refund in the amount of $9744.00 for Kneehill County and $135 00 for the Village of Torrington will be credited against the December 1999 Alberta School Foundation Fund payment Mrs. Lowen moved the meeting adjourn Time 1 48 P M VP Reeve CJ JDIMIN " 1 1 umcipal �Astr�ator COMMITTEE REPORTS MUNICIPAL AFFAIRS MERK SYSTEM rip 1998 k►p «99401 EQUALIZED ASSESSMENT ih [, ly L, Tp,04. �1 ADJOURNMENT 6 qb C7 :4 • ADMINISTRATOR'S REPORT Aumust 25 September 14, 1999 REPORT. Balance Forward S1,54753 1 Shared out remaining old MD hats amongst Councillors for distribution 2 Gave one box of old M.D pins to Marj Vetter for distribution 3 Pending Report see attached BALANCE S 1,547.53 CORRESPONDENCE. 1 Aug 20/99 RC 40036153 $800.36 Grant in Lieu. 2 Aug 25/99 RC #0036341 $45.33 Midland Prov Park invoice (grading) 3 Aug 31/99 AB Gazette 4 Aug 30 & Sept 14/99 Golden Hills Regional Division Agendas 5 Sept/99 Municipal World magazine 6 AB Justice booklet Inforination & Instructions Pertaining to Appointments of Commissioners for Oaths. 7 Jul & Aug/99 Hearthstone Child & Family Services Fast Facts From Five newsletter 8 Sept/99 Profit magazine 9 Summer 1999 The City View newsletter 10 Community Nutrition Newsletter from Health Authority Five 11 Resume Wayne Shanks Planner/Development Officer Position 12 Canadian Firearms Bulletin #35 13 Employment opportunity Chief Administrative Officer M.D of Cardston 14 Employment opportunity Director of Finance Town of Bonnyville 15 Employment opportunity Property Assessor City of Airdrie 16 Employment opportunity Recreation Facility Operator - Town of Trochu 17 Employment opportunity Community Constable Town of Slave Lake. 18 Employment opportunity Assistant Municipal Treasurer Town of Edson 19 Employment opportunity Director of Public Works M.D of Northern Lights 20 Seminar advertising Westcrn Canadian Provincial/Municipal Government Liability 21 Seminar advertising The Calgary Conference on Leadership Development & Team Building 22 Advertising Recycling Product News 23 Advertising ICS Learning Systems 24 Advertising Autodesk. 25 Advertising Nelson Bronze Limited 26 Advertising Bridge Brand 27 Advertising 1999 Personalized Holiday Cards 28 Advertising Micliener Allen Auctioneering Ltd 29 Aug 25 & Sept 1/99 The Drumheller Mail newspaper 30 Aug 25 Sept 1 & 8/99 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Berry, George SW 16 30 26 W4 2 Residence mobile home $20,000.00 2 PanCanadian Addition of booster compressor 3 Bauer Kurt/Bauer Bros 3rd residence /office, mobile home 4 Gladacres Farm Ltd. Broiler chicken barn 50'x200 5 Servis J Milton Mobile home 16 x76 Minute /jejreport 1999doc 01 20 28 21 W4 $300,000.00 NE 19 32 25 W4 $50,000.00 SE 05 31 25 W4 $93,000.00 SE 03 33 26 W4 (Torrington Mobile Home Park) $20,000.00 1 TRANSPORTATION AND UTILITIES REPORT SEPTEMBER 14, 1999 10 1 The road crew is on the move to the Old 21 Project There is some fencing and clean up left on the correction line yet 2 The gravel crew is hauling out of Torrington into divisions 4, 5 and 6 3 The culvert that collapsed on 27 & 837 is in We have to do some clean up there let it settle for a week or so and then we will hot mix the surface 4 I have a quote from Ledcor to do our first response during the winter for plowing 841, the Pope Lease hill and Orkney hill For the 1999/2000 season it will be $85 00 per hour This is an increase of $10 00 per hour from last year I recommend we continue to use these services which save us time and money on the long hauls 5 I was planning to recommend hiring two people on full time for the winter but after the meeting in Red Deer I'll be using these people part time until we see what happens in April of 2000 40- 6 We're about a month behind on some of our maintenance The grass mowing along highways is still going We have about three slide areas left to do trim around signs and guard rails have dust begun c 10 r 7 I have a break down of the totals at Keivers Lake and Braconmer Parks for Council to review We will turn the water off at these areas once the weather starts turning colder JD /trans &utilreport.doc I,, I �1,00 �� t P P V)5