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HomeMy WebLinkAbout1999-08-19 Council MinutesKNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT AUGUST 19, 1999 The Executive Committee of Otto Hoff Jane Allan and Marjorie Vetter met on Thursday August 19 1999, at the Kneehill County office, commencing at 8 30 A.M Jennifer Deak Assistant Administrator was also present and recorded the minutes The following items were discussed Draft Framework for W iter Management Planning The AAMD &C has provided a summary of the above referenced document The document sets out a proposed process for the development of water management plans for Alberta's various watersheds and water basins, as required by the new Water Act The draft documents sets out proposed principles and guidelines governing how plans are to be developed and which issues and priorities are to be considered within the process The AAMD &C is encouraging all members to review this document and relay any comments directly to AB Environment by August 27/99 The Executive Committee reviewed this summary, noting a workshop on the Water Act is being offered at the Fall AAMD &C Convention Executive Committee recommends copies of this sunzinary be provided to each Councillor (Note Copies provided to Executive Committee members) 2 First Circle Uniting for Children Alberta's First Annual Children's Forum The Hon Iris Evans, Minister Children's Services, has extended an invitation to Reeve Hoff to attend Alberta's first annual children's forum to be held October 5 6/99 in Edmonton The first day of the forum will be an open assembly for all Albertans interested in improving the lives of children The second day will comprise of 300 pre registered delegates working in facilitated discussion groups to come up with specific action steps and recommendations Executive Conirnittee recomntends a inemrher of Council attend this forunt. F,aeb QAmD4e SVRJE iva /ESi (�Jer irsr..P b Al ACS (�aPiES �izcviA�o 7 S CIO) m. 9ur's Tt/ 3 Golden Hills Lodge Review A copy of the letter from AB Municipal Affairs to Kneehill Housing Corporation regarding the Golden Hills Lodge Review has been received The letter informs the Golden Hills Lodge meets the Standards for the Operation of Senior Citizen Lodges Executive Contnuttee recommends to accept and file. 4 Pride in Service Rings of Distinction The above noted company has sent Reeve Hoff and members of Council information regarding anew parliamentary line of rings to include all levels of government Ring F' � e� prices start at $780 00 �e�N Executive Committee recommends to accept and file. 5 Aug 9/99 Letter from Village of Carbon re E911 Full Dispatch The village of Carbon Council has advised it is in agreement to endorse full emergency dispatch services provided it represents no cost to the village Mrs Allan discussed her concerns with a full dispatch emergency service, recommending an assessment should be obtained on the performance of the current 911 dispatch system to ensure the step to full dispatch is a good step Mrs Allan noted she felt there was a need to have local personnel dispatch as they are more familiar with the area and noted an r instance where the Acme fire department was dispatched to a fire close to Carstairs ( a travelling motorist had placed the emergency call and was unsure of the location of the fire) Executive Committee recommends to investigate the options of obtaining an annual audit of the County's E911 current dispatch service so that an assessment JD /MINUTE /EC9908 19 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT AUGUST 19, 1999 of the service delivery can be trade to ensure the effectiveness of the next step to full dispatch service. 6 Municipal Planning Commission (MPC) N,leehn,s At the August 10/99 Council meeting a request was made to re assess the number of MPC meetings and consider having one meeting per month Mrs Deak has discussed this matter with Mr Rusling, the County s Planner who advises one meeting a month could work with additional meetings scheduled if need arises to cover peak periods (i.e after harvest/before winter and in the springtime before seeding) Benefits from having one meeting per month would be the time saved in preparing for the meeting site inspections could be arranged so that a number could be made at once thus minimizing the Development Officer's time away from the office time could be saved with the preparation of minutes (one meeting versus two) One caution would be that time away from the office (vacations etc ) would have to be scheduled so that no time could be taken off prior to a meeting Mr Jeffery has noted one meeting per month would slow the process as it would take 40 days to decide and notes people are now concerned with the time frame for approvals Executive Committee recommends the County proceed to implement one Municipal Planning meeting per month conunencing in October 1999, after the Organizational Meeting 7 Governor General Nominations for The Order of Canada The Meritorious Service Decorations and the Governor General's Carin Canadian Award den Information and nomination forms have been received for the above noted honours \e� and awards that recognize lifetime achievement exceptional deeds and activities and selfless volunteerism Executive Cotnnuttee recommends to accept and file. 8 Aug 16/99 Letter from Ken & Karyn Healey re Horseshoe Canyon The Heale y 's have sent a letter expressing their concerns with regard to the garbage littering the Horseshoe Canyon and recommend a sign be placed at the beginning of each pathway leading into the canyon tactfully suggesting each person fill a small bag i (to be provided) with garbage The Healey s also note they were positively impressed with Leila Nodwell and commend her for doing such a fine Job i E-b Executive Committee reconunentls this letter be referred to Leila Nodivell, Terra Tours with a copy to each member of the Stakeholder Committee and John and Linda Colberg fndownersj, and further, a letter be sent to the Healey's acknowledging their correspondence and advising on the referral recomtnendation. Note Stakeholder Committee Sharon Wolchma, Leila Nodwell Louisa Lowen Barry Fullerton, Phil Bryant and Jane Allan 9 Letter from H.A. Hengstler, Olds re Keivers Lake A letter has been received from H. A. Hengstler (? Unable to decipher signature) commenting on the weeds and grass at the waterfront at Keivers Lake noting the situation does not accommodate for small children observing the campground was 11,� AA-XT used by the 50+ age group and recommending the County clean up the beach so more children in the area can enjoy the park Mrs Deak advised, upon receipt of this letter (Aug 18/99) Mr McCook inspected the park and advises the beach is fine and the grass along the beach front has been mowed as close to the water as possible Executive Coninuttee reconitnends a letter be sent to H.A Hengstler advising the County no longer pumps water into this lalce as it is not an effective nor viable option, the water level at the lake is low due to lack of run off, the park is regularly maintained and grass areas cut, the park area contains a very nice playground JD /MINLT T/EC9908I9 2 Cia KNEE JILL COUNTY EXECUTIVE COMMITTEE REPORT AUGUST 19, 1999 area and wash {louse facilities 10 Big Country Tourist Association 2000 Affiliation Grant The above organization has invoiced the County, in the amount of $977 40, for a 2000 I affiliation (grant) request It was noted the County has not belonged to this organization for a number of years Executive Committee recornniends to accept and file 11 Aug 12/99 COPY of Letter from Ralph Brown to Hon Gary TWar, Minister of AB ,1 Environment re. TraflNet /Coswav Adiacent Landowners Association A`��` Mr Ralph Brown has provided the County with a copy of the above noted �1 ' correspondence in which environmental planning, liability and other concerns and + `` issues regarding the abandoned rail lines are noted Executive Conunittee recommends to accept and file with a copy of this correspondence to be provided to each Councillor CoP,ES G, ✓�i � �qrc. Cn��LJP/tl.O�ts fl�� /99' 12 County Policy 13 14 Rentals County Wichinery Rental In 1996 the County approved a reduced shop rate of $25 00 per hour plus 5% for vehicle inspections on the Kneehill Ambulance The regular shop rate is $50 00 pert hour The work order for this inspection includes work to repair any deficiencies and 6egk1 'Dt"r the shop has difficulty in separating the inspection time from the maintenance time on the work orders ($25 00 vs $50 00) Since the County pays for any ambulance requisitions and there is no actual payment but a book keeping adjustment made for this work, the accounts receivable department has requested the shop rate be standardized to $50 00 per hour for all service including inspections Executive Cornnittee recommends the County policy be changed to reflect a shop rate of $SO 00 per hour for all service work, including Kneehill Ambulance inspections. 13 Aug 12/99 Copy of Letter from Donald Osteraard Drumheller to Town of Drumheller re. Town's Apparent Plans to Close Some or All of the Rural Hill Leading into the Drumheller Valley A copy of the above letter has been received expressing concerns over the impact closure of the Raymond Hill Roper Hill and Clark Hill will have on the rural people that access these routes to Drumheller and noting these routes are an asset not a liability for the town as they get people to Drumheller where they shop and use the town as their trading centre Executive Committee recommends to accept and file. 14 Aug 10/99 Letter from Sunterra Farms re Stampede Farm Family Award The Price family has sent the County a letter expressing their sincere thanks for the above noted nomination Mrs All d I 15 y JP 'C an note s le would be scheduling a date sometime "i i> 1, in September, for Council to present a plaque to the Price family, acknowledging the Fa e-& fl4� above award Executive Committee recommends to accept and file. Aug 11/99 Letter from Village of Acme re E911 Full Dispatch The village of Acme has advised their Council agrees in principal that a full dispatch system will better address the needs of the users but would like further information on how the system works and costs to the village and /or ratepayers Upon receipt information the village will further discuss and advise of their decision regarding participation in this service Executive Committee recommends to accept and file until responses from all JD/MINUTE/EC990819 ���na I`NEEHILL COUNTY EXECUTIVE COIMINI1T7 LE REPORT AUGUST 19, 1999 towns and villages are received 16 Town of Three Hills Request re Three Hills Transfer Site Mr Jack Ramsden has advised the town requires a new garbage cell at Its transfer sit and has requested Mr McCook further discuss this matter with him Mr McCook h� recommended due to work loads and time restraints the County opt for payiing the agreed upon amount as per agreement rather than providing equipment and manpower to dig a cell The current agreement states that Kneehill agrees, in return for Three Hills allowing Kneehill's residents to dispose of refuse at the landfill site, to dig one average landfill pit every three to four years with the understanding Kneehill may require several months notice prior to completing this wort. In the event the agreement is terminated prior to the digging of a pit Kneehill agrees to pay $3,000 OC for the period June 30/96 - June 30/99 and $750 00 for the period June 30/99 to Dec 31/99 Executive Committee recommends to concur with AIr IYIcCook's reconunendation 17 Aug 11/99 Letter from Village of Acme re Linden Rubble Pit The village of Acme Council has agreed in principle with the County's recommendation that once the Linden Rubble Pit is full, the rubble portion of the site be closed with rubble to be directed to the Schmautz Pit and has requested further z details on costs to Acme for the operating and maintenance of the second site (Schmautz Pit) Executive Committee recommends Acme be advised the operating costs for the Schmautz Pit will not be cost shared with other local jurisdictions and further, the County will he considering a user pay system for this site. 18 Regional Disaster/Eniergencv Services Committee Further to the last council meeting and the request from Council to schedule a meeting with the representatives appointed by each local Jurisdiction to sit on this committee Mrs Deak reported the meeting date of August 26/99 at Kneehill County office commencing at 7 00 P M is the date all parties are available to meet Mrs Deak requested direction regarding agenda items, etc Mrs Allan, the County's representative on this committee, noted Mr Abrey could provide the information for the meeting It was noted the Issues to be addressed included costs to Implement a regional disaster officer for the Kneehill region Mrs Deak was requested to contact P Mr Abrey and ask him to bring information to this meeting to address costs steps to h�ti �� proceed with a regional disaster service amalgamation ofemergency services, review fVW existing regional disaster services Executive Conunittee recommends Mrs Deak proceed to organize the agenda for this meeting by having A,1r Abrey address the issues of costs, steps required to proceed, amalgamation of emergency services 19 Wild Rose Economic Dgvelo meat Corporation WREDC Annual General Meetin2(AGM) The Annual Meeting of WREDC has been scheduled for Tuesday September 14 401'd 1999 commencing at 7 00 P M (AGM of Directors) and 7 30 P M (AGM of 3 e A)r Shareholders) at the WREDC offices in Strathmore Each member municipality has been requested to elect a voting representative to attend the Shareholders Meeting It 9`- o �, was noted Mrs Vetter has been appointed as the County's representative to replace Mrs Phyllis Wilson after the 1999 Organizational Meeting Executive Committee recommends a letter be sent to Wild Rose Economic Development Corporation advising Kneehill has appointed Mrs Vetter as the County's representative at this Annual General Meeting with a copy of this letter to be sent to NIrs Phyllis Wilson. JD /MINUTE/Ec99o8 i 9 4 C7 KNEEHI.LL COUNTY EXECUTIVE COMMITTEE REPORT AUGUST 19, 1999 20 Red Deer River Integrated Management Plan (IMP) Updated Draft Mrs Vetter reported she had completed the review of the draft of the IMP and, in g AEmo consultation with Mr Ian Harvie, has forwarded comments on this draft document to 'r') `1 AB Environment '502 Je -- A•-5, Executive Conzznittee recommends to accept and file and further a copy of /vlrs "ab RD uER "Pp Vetter response to this draft document be provided to the County 21 Aug 17/99 Copy of Cosway Adiacent Landowners Association Letter to Director of Cadets re CPR Abandoned Rail Lines A copy of the above noted letter has been received This letter expresses concerns and questions the liability handling and disposal of contaminated inaterials noxious weed er --w t&%\ removal and fence removal concerns when the Cadets cleaned the abandoned rail line in the County Executive Committee recommends to accept and file. 22 Aug 11/99 Cony of Letter from Village of Acme to RCMP A copy of the above letter expressing concerns regarding the under staffing problems of the Beiseker RCMP detachment, implications of same and requesting the staff6$1�1 shortages be resolved immediately has been received i � p `C Executive Cornnuttee recommends to accept and file. 23 SIR Svsterns News Release SIR Systems is proposing to purchase tires from landfill sites, pay local authorities for same and use these tires locally, via farmers to construct fences The company is promoting these tires not be shredded or recycled but used as is for fences (doughnut effect type fence) Executive Conzrnzttee recoznrnends to accept and file. 24 Acme Linden Kneehill Fire Agreement The above agreement has finally been signed by Acme and Linden Mr Jeffery has reviewed this agreement, which is effective until January 1,2003 and has noted some clauses that may want to be readdressed in the future The Executive Committee proceeded to review Mr Jeffery s comments St i ex Executive Cornnuttee recommends the County sign this agreement. 25 Bill 24, Traffic Safety Act This Act received Royal Assent at the Spring 1999 Session and requires Proclamation before coming into force AB Infrastructure will be developing a number of ��-�a� rr% regulations to support this new Act and to this end has requested input and comments ec ' W-k on a discussion paper that deals with Rules of the Road Comments and input on this F, o discussion paper are requested by September 17/99 u -eEAJ Executive Conznuttee recoznrnends Mr McCook review and comment on this discussion paper and further discuss same prior to September 17199 with the Executive Conznuttee. 26 Aug 17/99 Letter from Village of Linden re E911 Full Dispatch The village of Linden has responded to the issue of full dispatch by advising although they agree it is a good service there are many unanswered questions regarding this change The village is proposing anoint meeting of all interested parties, including Red Deer Emergency Service be scheduled so that the same information can be received by all parties noting conflicting information has been received Linden also notes it is concerned that it appears the County has made this decision without ensuring the other i Joint users are informed of the circumstances prior to a decision JI)NINVrE/EC99o819 LOF.,, KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT AUGUST 19, 1999 Executive Committee recommends to accept and file until responses to this issue are received from all the towns and villages. • 27 Council Minutes The Executive Committee edited the August 10/99 Council minutes for publication in the newspaper • • �d Executive Committee recommends these minutes, as edited, be published in the Pr I h newspaper E-MA The Executive Committee then adjourned Time 10.45 A. M Jenni r D k, Assistant Administrator ID /MINUTE/EC990819 6