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Home My WebLink About1999-08-10 Council Minutesin KNEEHILL COUNTY AGENDA - COUNC,IL MEETING August 10, 1999 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A M 1999 Assessment Review Board see agenda item 96 10 00 A.M Lonnie D McCook Public Works Superintendent GENERAL 6 Assessment Review Board 7 1999 Fall Convention Registration 8 Town of Three Hills Meeting 9 TrailNet/Cosway Adjacent Landowners Petition TRANSPORTATION 10 Transportation & Utilities Report 11 M Vetter report re Grass Cutting in Hamlets 12 Hoff /Lowen Report re Goodine Road Project W of 15 &22 28 22 W4 COMMITTEE REPORTS. 13 Aug 4/99 Child & Family Services Meeting with Minister Iris Evans 14 June 23/99 Three Hills Seed Plant Meeting Minutes CEMS. L1999 1 KNEEHILL COUNTY COUNCIL MINUTES August 10, 1999 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta on Tuesday August 10, 1999, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Jane Allan Marjorie D Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division One Division Three PRESENT Division Four Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Otto Hoff called the meeting to order at 8 45 A.M CALL TO ORDER Requests were made to add the following to the agenda 15 Trochu Hall Meeting 16 Torrington Fire Truck 17 Administrator s Retirement AGENDA 18 Letter from AAMD &C ADDITIONS AND APPROVAL Mrs. Allan moved approval of the agenda with the above noted additions. CARRIED Mrs Allan referred to the previous meeting minutes and requested, in addition to the approved recommendation (Executive Committee 924) regarding the letter received from HORSESHOE Wilma Mosher re Horseshoe Canyon the County also write to Ms Mosher advising the CANYON LETTER Horseshoe Canyon is on private land with a copy of the letter forwarded to the Horseshoe Canyon Stakeholders Group Mrs. Vetter moved approval of the July 27, 1999, minutes APPROVAL OF CARRIED MINUTES The Administrator s Report was reviewed va Mr Hanger moved approval of the Administrator's Report, as presented APPROVAL OF ADMIN REPORT CARRIED The Executive Committee Report was presented EXEC. COMM. Under report item #16 Letter from Town of Three Hills re Fire Protection Agreement the REPORT County Fire Committee set a date of Tuesday, August 17/99 at 7 00 P M at the Three Hills FIRE COMM Fire Hall to meet with the town to review this agreement Mrs Deak noted she would MEETING DATE confirm same and advise the committee members WITH THREE Under Executive Committee #17 Letter from Acme Fire Department, a discussion followed HILLS on equipment and vehicle needs for the various fire departments in the municipality and keeping same equitable while meeting needs ACME FIRE DEPT Mrs. Allan moved the meeting recess to order to hold the 1999 Assessment Review LETTER Board CARRIED Time 9 10 A.M RECESS FOR ARB Council reconvened at 9 40 A.M., the 1999 Assessment Review Board being completed Mr Lonnie McCook, Public Works Superintendent was present when the meeting JD /MIN �Ilt 0_4'� L El KNEEHILL COUNTY COUNCIL MINUTES August 10, 1999 continued The review of Executive Committee item #17 continued including a discussion on the ACME FIRE DEPT advantages of acquiring a rapid response vehicle It was agreed the overall fire operations LETTER needed to be reviewed with regard to equipment and fire standards Under Executive Committee # 19, Hesketh Garbage Container, it was agreed to have the P14, I (a Public Works Superintendent monitor the situation and address again, should the need arse HESKETH P BAGE PICKUICKU Under Executive Committee #22 Torrington Fire Truck Purchase, it was noted a front GAR Rip R mount fire truck, similar to Trochu s truck, will be purchased from Superior for an TORRINGTON estimated cost of $148 900 00 plus GST FIRE TRUCK PURCHASE Mrs Lowen noted, in reference to Executive Committee #2 Letter from TrailNet Alberta, E some gates, placed across the rail right of way were left open, when the TrailNet people A„ B TRAILNET were cleaning the garbage from the abandoned rail lines APPROVAL OF Mr Vickery moved approval of the Executive Committee report. EXEC. COMM. CARRIED REPORT Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Allan. APPROVAL OF CARRIED ACCOUNTS, The Transportation and Utilities Report was presented T &U REPORT Under report item #3 a discussion followed on the roadside weed spraying contract It was FARM OPERATIONS acknowledged some roadsides appeared to be good while others were only sprayed to a R/S SPRAYING width of ten feet instead of 25 feet It was agreed to have the ASB Council members (Mrs coNTRACT Lowen and Mr Hanger) further discuss these concerns with the Ag Fieldman, Mr Bruce -&_--:7'14 Sommerville when he returned to work next week Under report item #6 Mr McCook advised the save harmless agreement for intensive livestock and feedlot operators to grade the County roads had been given to the relevant parties who had reviewed same and were not willing to sign this agreement Mr McCook proposed the contract grader agreement be modified to address this policy A discussion fgR �uG�, V� �k41 r, 4- followed and it was agreed the policy permitting these farm operators to grade the DOUG LOWEN municipal roads was a win win situation as the operator was able to grade the roads after using same for silage hauling, etc It was also agreed the municipality required a save REQUEST RE harmless agreement to address third parties maintaining municipal roads Mr McCook GRAVEL ROAD noted this was addressed in the contract grader agreement Mr Hanger moved the County's policy allowing large farnz operations to supply the manpower and equipment to grade municipal roads that the farm operation uses as major haul routes subject to the./arm operation signing a save harmless agreement with the municipality and providing sufficient hability insurance ROAD GRADING for same be amended by replacing the save harmless agreement with a contract grader agreement with a contract POLICY RE LARGE price to be a token $1 00 per total contract and further should these farm operations FARM OPERATIONS refuse to sign this contract grader agreement, the County refuse to allow the farm operation to grade or maintain municipal roads with these roads being subject to the County's regular schedule for road maintenance Further, the Municipal Planning Commission be requested to incorporate a save harmless clause into any similar future farm operations that fall under this policy. CARRIED Under report item #7 Doug Lowen request to gravel road into tank cleaning facility off g Y fgR �uG�, V� �k41 r, 4- Highway #9, it was agreed the request would fall under the conditions of Policy 13 20, DOUG LOWEN Requests From Ratepayers to Build Roads on Undeveloped Road Allowances REQUEST RE Under report item #9, regarding the supply of fencing material on County leased land Mrs GRAVEL ROAD JD AIN 2 L r KNEEHILL COUNTY COUNCIL MINUTES August 10, 1999 Deak briefly left the meeting and returned with the lease agreement for S1 /2 20 32 26 W4 and advised clause 4(d) of the agreement provides for fence maintenance to be at the lessee's expense It was noted a letter would be sent to the lessee advising of same The August 3/99 Capital Committee report was reviewed A discussion followed on the long range plans for the County s machinery and equipment storage facilities, future direction of the municipality with regard to contracting of public works services (grading), possible expansion of current shop facilities It was recommended Council and the Public Works Superintendent tour the current Three Hills shop facilities and Mr McCook investigate the possibilities for land expansion of the Three Hills shop area. Mr Vickery moved approval of the Transportation and Utilities Report and the August 3, 1999, Capital Committee Report. CARRIED Mrs Vetter discussed the practice used by some municipalities of contracting to a local organization the grass cutting requirements in a hamlet These municipalities provide 80% of their cost for providing this service to a local organization to do the fob Mrs Vetter requested Council to consider this matter over the winter months Mr Wagstaff moved to table this matter until next spring CARRIED Mr Hoff reported he and Mrs Lowen would be scheduling a meeting next week with the involved parties to discuss the Goodine Road Project (W of 15 &22 28 -22 W4) It was noted the County's focus was on keeping the project road as straight as possible Mrs Lowen moved to table agenda item #12, Moff/Lowen Report re Goodine Road Project (Wof I5&22 28- 22 -W4) until the next Council meeting CARRIED Mrs Deak requested each Councillor complete the 1999 Fall AAMD &C Workshop schedule, indicating their first, second and third chokes and confirm convention attendance and accommodation arrangements Mrs Deak then reviewed the arrangements to date for the retirement function, at the Fall Convention, for Mr Jeffery Mr Vickery discussed having a small function for Mr Jeffery on December 21/99, at the County office with invitations extended to Mr Jeffery s family and County staff Mrs. Lowen moved the regular council meeting dates for December 1999 be changed to the 70h and 21', with proper notification of these date changes advertised in the local newspaper and further, a small retirement function for Mr Jeffery be arranged for December 21199 CARRIED The meeting recessed for lunch from 11 45 A.M until 12 55 P M FENCE REQUEST RE. LAND LEASE S1 /2 20 32 -26 w4 CAPITAL COMM REPORT COUNTY SHOP PLANS o XdX APPROVAL OF T &U AND CAPITAL COMM REPORT HAMLET GRASS CUTTING CONTRACT TABLED -,)Z,,, GOODINE ROAD PROJECT REPORT TABLED ,1/4' AAMD &C FALL COON" VENTION I�cc; a�aa9.ods DECEMBER 1999 COUNCIL MEETING DATES Mrs Deak reviewed the notes prepared by Mrs Vetter from the July 27/99 meeting with LUNCH RECESS the town of Three Hills Council A discussion followed In response to the comments from the meeting regarding verbal and written communications it was agreed the County endorses written communication a letter provides the means to state a position clearly and leaves a paper trail that can be referred to REPORT RE. JULY Discussion followed on the town's costs to provide police services and the possibility of 27/99 MEETING providing the town with the police fine revenues received by the County to help offset these WITH THREE costs It was noted the County includes within its boundaries several RCMP detachments HILLS (Olds, Drumheller Beiseker, Three Hills, etc.) Mrs Deak noted the AAMD &C had discussed policing costs at one of its conventions and advised she would contact the AAMD &C to obtain further information on this issue and report back on same POLICE SERVICES JD/YIN 3 KNEEHILL COUNTY COUNCIL MINUTES August 1.0, 1999 Mr Wagstaff moved to accept and file the report on the .Iuly 27199 Three Hills Council meeting CARRIED Mrs Deak presented the Cosway Adjacent Landowners Association petition signed by 113 The possibility of the County providing public works services for the town was discussed names and stating the undersigned petitioners, being adjacent landowners of the abandoned and the following noted the County wants to be a good neighbour and help out when the abandoned CP Rail Right of Way and will work towards protecting and ensuring there is possible the County cannot guarantee public works services to meet the time expectations no further negative impact in the use, value or enjoyment of their land in the future and this COSWAY ADJ of the town (e.g a snowfall may also affect rural residents and the County s priority is to LAND OWNERS right to purchase the Right of Way Mrs Deak then reviewed the section of the Municipal serve its ratepayers first) therefore, the County cannot commit any of its public works PUBLIC WRKS services to the town on a regular /contract basis but, should the town request any County SERVICES Commerce, advising the Drumheller Institution would like to contribute to the Trans public works services the County will, if possible without jeopardizing County services, Canada TrailNet by providing volunteer inmate labour when and where possible on the assist the town the County is in the business of providing services to its ratepayers and does shop and supply inmate labour to maintain the Trail not want to compete with private businesses that can provide the same services to the town, Mrs Deak requested direction from Council regarding the Trans Canada Trail Relay 2000 any requests from the town for public works services will be at the discretion of the TRANS CANADA Mrs Deak reported Mr Allan Becker had advised further to the Cosway Adjacent County s Public Works Superintendent Landowners Association meeting the previous evening in Three Hills, this group would be 2000 It was noted the town had responded to the County s July 13/99 letter by appointing a meeting representative to sit on the regional disaster services committee (Ron Wilson) and had scheduled a water negotiation committee meeting date (Aug 12/99) However to date the town had not responded regarding the joint emergency services (central dispatch) Mr Hanger expressed some concerns regarding the formation of a water committee REG. WATER subcommittee to negotiate with the town of Three Hills Mrs Vetter discussed the COMM reasoning behind the formation of this subcommittee noting the water committee had approved this subcommittee to negotiate with the town regarding the water plant It was agreed to schedule another regional disaster committee meeting with the towns and villages and Mr Glen Abrey, AB Disaster Services, with possible meeting dates to be REG DISASTER August 26`h or September 9`h at the Kneehill County office commencing at 7.00 P M MEETING It was further agreed to reconfirm the County s position as stated in its July 13/99 letter to Three Hills zw;7;W Mr Wagstaff moved to accept and file the report on the .Iuly 27199 Three Hills Council meeting CARRIED Mrs Deak presented the Cosway Adjacent Landowners Association petition signed by 113 names and stating the undersigned petitioners, being adjacent landowners of the abandoned CPR Right of Way will serve as a coordinating committee for the landowners adjacent to the abandoned CP Rail Right of Way and will work towards protecting and ensuring there is no further negative impact in the use, value or enjoyment of their land in the future and this COSWAY ADJ organization will also work towards assuring that the adjacent landowners are given the first LAND OWNERS right to purchase the Right of Way Mrs Deak then reviewed the section of the Municipal ASSOC PETITION Government Act dealing with petitions and the requirements for a petition A copy of the Sept 27/96 letter from Corrections Canada to Badlands Crossing Drumheller Chamber of Commerce, advising the Drumheller Institution would like to contribute to the Trans Canada TrailNet by providing volunteer inmate labour when and where possible on the building of the Trail assist in building Trail marker pavilions, in their vocational carpentry shop and supply inmate labour to maintain the Trail Mrs Deak requested direction from Council regarding the Trans Canada Trail Relay 2000 information and video that had been tabled from a previous council meeting TRANS CANADA Mrs Deak reported Mr Allan Becker had advised further to the Cosway Adjacent TRAIL RELAY Landowners Association meeting the previous evening in Three Hills, this group would be 2000 drafting suggestions for inclusion in a bylaw and presenting same to the next council meeting Mr Hanger moved to accept, as information, the petition received from the Cosway Adjacent Landowners Association and the information received regarding the Trans Canada Relay 2000. CARRIED A brief report was presented on the Aug 4/99 Three Hills meeting with the Hon Ins Evans Minister of Children's Services, hosted by the Hearthstone Child and Family Services REPORT RE. Authority The Minister was in the area to share her vision and receive input regarding the MEETING WITH provision of children s services IRIS EVANS JD MIN 4 KNEEHILL COUNTY COUNCIL MINUTES August 10, 1999 Mrs Vetter moved to accept the Trochu Hall Board report and the information regarding the meeting with the Minister of Municipal Affairs, as presented r' CARRIED Mr McCook read a letter, received from Jason and Diane Knibb requesting consideration to exchange the land on which a dirt road is located (NE 22 27 21 W4) for lands along the ROAD REQUEST north west border of this property to accommodate the meeting of setback requirements for NE 22 -27 -21 w4 a development permit for a new home construction at this location REFERRED TO ROAD COMM Mr Vickery moved this request be referred to the Road Committee 7 / � "z CARRIED Mr Hanger requested Council reassess the number of Municipal Planning Commission meetings and consider having one meeting per month noting this would be more efficient MPC MEETING and advertising of permits etc could be made as to accommodate a monthly meeting Mr —REQUEST Vickery requested Mrs Deak check into this option with Mr Rusling, the County's planner, and report back on same There being no further business the meeting adjourned Time 230PM 'i� A r_ JDAHN . s. Mun' 'pal dmmistr r ADJOURNMENT 5 Mr Wagstaff moved to accept this report. 41 CARRIED Mrs Deak highlighted the minutes from the June 23/99 Three Hills & District Seed Cleaning Plant Ltd meeting SEED PLANT Mrs. Allan moved to accept this report. MEETING REPORT CARRIED Mr Vickery and Mr Wagstaff discussed the Trochu Hall Board meeting they had attended noting they had reiterated the County's position regarding its motion to provide time and work schedule permitting site preparation work for the proposed new hall It was noted the hall board has a considerable amount of funding in place towards the new hall An TROCHU inquiry was made regarding the disposition of the old hall and both Mr Vickery and Mr HALL BOARD MEETING Wagstaff noted they did not know what would happen to the old building should REPORT construction of the proposed new hall proceed Mrs Deak reported the Hon Walter Paszkowski, Minister of Municipal Affairs, had extended an invitation for Chief Elected Officials to attend one of a series of meetings hosted by the Minister, designed to provide an opportunity to discuss provincial /municipal INVITATION TO I issues and opportunities as well as solutions to challenges faced by Alberta's municipalities MEET WITH MIN A meeting date of August 13/99 had been scheduled for Drumheller Mrs Deak also OF MUN. AFFAIRS reported Mr Jack Hayden, President of the AAMD &C, has sent a letter to all member municipalities encouraging them to attend these regional meetings noting the Minister had invited both written and oral presentations with respect to key issues facing municipalities It was noted the Aug 13/99 date conflicted with the CAAMD &C function Mr Hoff noted he could attend the Ministers meeting, should Council so wish Council noted it would prefer to meet as an entire Council with the Minister in Edmonton during the Fall Convention should Council determine there were pressing issues to discuss Mrs Vetter moved to accept the Trochu Hall Board report and the information regarding the meeting with the Minister of Municipal Affairs, as presented r' CARRIED Mr McCook read a letter, received from Jason and Diane Knibb requesting consideration to exchange the land on which a dirt road is located (NE 22 27 21 W4) for lands along the ROAD REQUEST north west border of this property to accommodate the meeting of setback requirements for NE 22 -27 -21 w4 a development permit for a new home construction at this location REFERRED TO ROAD COMM Mr Vickery moved this request be referred to the Road Committee 7 / � "z CARRIED Mr Hanger requested Council reassess the number of Municipal Planning Commission meetings and consider having one meeting per month noting this would be more efficient MPC MEETING and advertising of permits etc could be made as to accommodate a monthly meeting Mr —REQUEST Vickery requested Mrs Deak check into this option with Mr Rusling, the County's planner, and report back on same There being no further business the meeting adjourned Time 230PM 'i� A r_ JDAHN . s. Mun' 'pal dmmistr r ADJOURNMENT 5 ADMINISTRATOR'S R. PORT July 28 - August i 0 1999 REPORT. Balance Foiivard $1,54753 1 Aug 5/99 Served with a Statement of CIaim Plaintiff Daryl Kaiser and Dennis Monaghan and Defendants M.D of Kneehill and Andrew Mandel Regarding an accident involving the Kneehill Ambulance on March 28/97 in Calgary All documents have been faxed to Jubilee Insurance 2 Gave 24 M.D of Kneehill hats to Rick Vickery (for Border Pavini, crew workin, on his road) 3 Gave 1 M.D of Kneehill hat to Morley Evans an old ratepayer BALANCE S1,547.53 • CORRESPONDENCE 1 July 15 & 31/99 AB Gazette 2 July 1999 Update on Health In Alberta newsletter 3 Summer 1999 AB Environment Bow Region Highlights newsletter 4 May /June 1999 Canadian Speeches 5 Employment opportunity Director of Finance Town of DrunlhellL-r 6 7 Employment opportunity Municipal Treasurer M D of Northern Lights Summer 1999 AB Connections magazine 8 1998 STARS Annual Report 9 Conference advertising 1999 Calgary Conference for Managers and Supervisors 10 Seminar advertising Results Based Business Planiung & Budgeting in Government 11 Seminar advertising Performance Measurement in Government How to do it, How to use it 12 Seminar advertising Canadian Water Law Conference 13 Seminar advertising - Remediation by Natural Attenuation and Effective Streambank *Vol Stabilization and Stormwater Channel Design and Understanding Environmental Regulations Due Diligence 14 Seminar advertising Frontier in Waste Reduction 15 Advertising Law Now magazine 16 Advertising Autodesk 17 Advertising - True Value Hardware 18 Advertising - AB Soil Reclamation Ltd 19 Advertising Linda Buchfink Swedish & European Seated Massage 20 Advertising - Sterling Marking Products 21 Advertising Precision Plastics Ltd 22 Advertising SEARS 23 Aug 2/99 Journal of Commerce newspaper 24 July 21 & 28 The Drumheller Mail newspaper 25 July 28 & Aug 4/99 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 4W 1 Braconmer, Charles Pole Shed (24x40) 2 Block, Jason Addition to house (16'x35 ) MinutdjcireportI999doc NE 26 31 -24 W4 $10,00000 NE 27 34 26 W4 $6,69000 1 ADMINISTRATOR'S REPOR I Tuly 28 August l0. 1999 3 Goossen Donald & Debra NW IS 30 25 W4 Farmhouse with attached garage $70,00000 0 4 Strohschein Greenhouse & Garden Inc NW 32 33 23 W4 Two sided sign (4'x8') $1,00000 5 Toews, Michael SE 33 -30 25 W4 Mobile Home (1976 14 x68) $10,00000 6 Wipf, John NW 12 20 25 W4 Home Occupation (furniture Manufacturing) $ 7 Boyd, Jackie SW 17 28 23 W4 Home Occupation (Alternate Health Care) $ • �1 Minutc/jcjnport1999doc 2 Transportation and Utilities Report August 10,1999 1 The crackfilling is almost done except on 805 north of 27 It will be completed once thy. trucks are dont- the haul the final pave on 587 2 The road crew is moving along now the weather has changed Lawrie Ross came back to work on August 2 "`' 3 The boys will be starting to cut the roadsides towards the end of the week We re behind in this clue to other priorities and the spraying that took place 4 The wash out on the Hesketh creek crossing is fixed for now We will be doing some more work as time permits and how the harvest allows the work 5 South Rock will be starting the 575 paving job this week 6 I took saveharmless agreements down to Miller and Price on Friday August 6 1999 Both parties u anted to look Sf��oP .2oF over this agreement and get back to me on Monday I explained the situation to both parties on the intent of tht�,,��s agreement and the reasons 7 1 ve had a request to gravel a road for Doug Lo4wen into the, tank farm off = 9 Ac-,, P a vF�Y/ „'mss 8 Capital report 9 Pasture lease Was it the service1boards intent to supply material for fencing? re A'soP, o,-/�/.,xrr�r '��irR qua I (O f �IU =MK�] 101h,