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HomeMy WebLinkAbout1999-04-22 Council Minutes0 u "i .`t EXECUTIVE COMMITTEE REPORT April 22. 1999 The Executive Committee of Otto Hoff Richard M Vickery and Jane Allan met on Thursday, April 22, 1999, at the Kneehill County office in Three Hills, commencing at 8.40 A.M Also present were John C Jeffery Administrator Jennifer Deak Assistant Administrator and Barbara Long Recording Secretary Lonnie D McCook entered the meeting at 8 42 A.M Jennifer Deak left the meeting at 8.48 A.M 1_ Kneehill Regional Water The position of the Town of Three Hills as a supplier of water not a partner in the Regional Water System, as expressed in their letter of April 14, 1999 as well as at the Elected Officials Meeting of April 21 1999 was discussed Executive Committee recommends that the Kneehill Regional Water Committee continue negotiations with ownership of the Three Hills Water Treatment Plant not 'g�jp10� being an issue and with paying $100 per capita for 1999 2 Horseshoe Canyon A letter was received April 8, 1999 from the Minister of AT &U, Walter Paszowski, suggesting repaving of this area could be timed to coincide with their reconstruction work on Highway 9 An informal agreement between the Town of Drumheller and Kneehill County reached at the April 20 1999 meeting regarding the operating of the Horseshoe Canyon Park included the following 1 To operate the park the same as last year with the Town of Drumheller doing the maintenance with a 50/50 cost share with Kneehill County 2 That Alberta Natural Resources Wayne Pedrim be responsible to have the old toilets cleaned and new washrooms installed as soon as possible 3 To help keep the bathrooms as clean as possible some type of dust control be applied to the parking area 4 That a committee be set up to review current and future operation partnerships for the Horseshoe Canyon Viewpoint Area with our representative being Jane Allan Drumheller Chamber of Commerce representative Barry Fullerton Town of Drumheller representative Phil Bryant and Stakeholders Sharon Wolchina, Doug Goodine or Louisa Lowen and Leila Nodwell The first Committee meeting will be May 6, 1999 at 9 30 A.M at the Drumheller Chamber Board Room 5 That pressure be kept on the province via letters and calls to upgrade Highway 9 as soon as possible Executive Committee recommends that an interim agreement, between the County and sz Alberta Natural Resources, for the operation of Horseshoe Canyon Viewpoint, for recreational purposes only, he signed and a letter of agreement he entered into with the Town of Drumheller re ahove 4-41"" 3. April 5. 1999 Letter from Town of Trochu re Landfill Agreement The Town of Trochu addressed concerns regarding the handling of materials with the closure of the landfill site Executive Committee recommends to accept and file F� 4. April 13. 1999 Letter from Village of Linden re Landfill Site The Village of Linden expressed concerns regarding their landfill site, arising from the March 1999 meeting for the Drumheller and District Solid Waste Management members Executive Committee recommends a copy he given to the Puhlic Works Superintendent for his information Execcomm 1999. doc • • EXECUTIVE COMMITTEE REPORT April 22, 1999 Mr McCook advised the Linden Rubble Pit is on the agenda for the first meeting in May as still waiting for response from Alberta Environment 5. Apri18. 1999 Letter from the Village of Acme. Recycling rant A letter was received from the Village of Acme requesting grant funding for 1999 to help care for their newly implemented compost site Mr Jeffery reviewed how the funds would be dispersed Executive Committee recommends that Kneehill County continue to provide the Ak"X /151�0 $5064 00 grant for recycling, based on $1 00 per capita of County population, to be distributed based on urban population percentage to those,hurisdictions, within the County, having recycling programs 6. April 12, 1999 Letter from R.Leibel re. Schmautz Lease Agreement S 1/2 20 32 26 W4 A letter was received from Mr Rick Leibel, current lease holder of the above pasture land giving his bid for the new agreement and expressing his concerns regarding its maintenance Executive Committee recommends to accept and file but that a copy of the letter be given to Bruce Sommerville, Agricultural Fieldman, as well as a request that he call Mr Leibel to advise hum of upcoming tenders 7. Bill 24 Traffic Safety A copy of Bill 24 Traffic Safety Act was received Executive Committee recommends to accept and file 8. Schmautz Gravel Pit S.E. 27 29 26 Mr Jeffery advised nothing has been received regarding the development of the Schmautz Executive Committee recommends Torchinsky Engineering be requested to look into this matter with Alberta Environment and then to accept and file 9. Silver Willow Seniors Drop In Centre Water billing A concern was expressed regarding the amount paid for water when building is only used once a week for two hours Executive Committee recommend this issue be re visited when the water meters are installed (Note letter to be written explaining flat rate of $25 00 per month $10.00 for water $10 00 for sewer and $5 00 for garbage water meters to be installed spring of 1999) 10. Amendment to Memorandum of Agreement No PMB 083/98 A copy was received of the amendment to the Memorandum of Agreement between AT &U and Kneehill County for Kneehill Creek Bridge CPR Overpass Bridge, and East Berry Creek Bridge Executive Committee recommends to accept and file 11 April 5. 1999 Letter from Central Alberta Regional Waste Authority re. Use of Ridgeview Waste Recovery Facility A letter was received giving permission to the northern residents of Kneehill county to use the Ridgeview Waste Recovery Facility and enclosing a copy of the location rates and acceptable /unacceptable wastes Executive Committee recommends that an advertisement be placed in the Three Hills Capital advising County residents of the Waste Recovery Facilities 12. Tender Approval AT &U SH575 02 Final Paving 9.6 km A letter was received from R S Penny of AT &U approving the tender from South Rock Ltd. of $634,475 00, for the above noted contract and advising that an agreement will be forwarded Executive Committee recommends to accept and file Execcomm1999.doc h:,, �C9 Ao✓A&" Ras L04Ov46 AAlrace tw S&,s 4�&o 10,20"i a,, ofa r� • 0 0 EXECUTIVE COMMITTEE REPORT - April 22. 1999 13. Ticket Received by Road Crew No End Gate Mr McCook advised he would be responsible for the payment of a ticket received by his crew for not having an end gate on the one ton truck being used for picking rocks Executive Committee recommends that Kneehill County pay this fine 14.Kneehill Ambulance Mr Jeffery asked about the possibility of looking into the costs involved to build a new ambulance building -7, Executive Committee recommends that Mr McCook, as a member of the Capital Committee, gather information on the price and location of land, and construction costs, to be presented at the next Kneehill Ambulance Society meeting on June 16, 1999 Mr Lonnie McCook left the meeting at 10 07 A.M 15 Elected Officials Meeting April 21 Fire and Disaster Services Issue Mr Jeffery reported that a request has been received from Wheatland County wondering if Kneehill County would be interested in sharing a Regional Fire Chief and Disaster Services Officer Kneehill County volunteered to host a meeting in June of 1999 between Fire Chiefs Disaster Services and an elected official from each jurisdiction with Glen Avery facilitating to address this issue of the Regionalization of Emergency Services 1�77-5es S—J7 Executive Committee recommends that a letter be written to Wheatland County T 7W V. a"V) advising a decision will be made after the meeting and to set up the above meeting as Awzy soon as possible 16. IAO Fire Department Review Mr Jeffery reported that all urban centres have been heard from and are in favor of the Fire Department Review with the County absorbing any costs Executive Committee recommends this be referred to the Fire Committee to review and determine what direction they want the review to take 17. Agricultural Service Board Mr Jeffery presented an estimate of $1500 00,for the renovation required for the containment of chemicals at the ASB shop If stored elsewhere the cost would be 2% of the chemical cost Estimated chemical costs for this year are $300 000 00 which equals to a $6000.00 storage fee Executive Committee recommends Mr Sommerville proceed with the improvements to the ASB shop A letter was received from the Town of Trochu advising their Weed Inspector is David Tetz Executive Committee recommends to accept and file with a copy given to Bruce Sommerville �cCrmE" 16 GG•�� A letter was received from the Provincial Government advising that the provincial ASB budget has been increased to $700,000 00 Executive Committee recommends to accept and file with a copy given to Bruce aC' 4e� Sommerville A letter was also received from Alberta Agriculture Food and Rural Development advising the Countys 1999 AESA grant has been approved for $34 186 00 Executive committee recommends to accept and file with a copygiven to Bruce Sommerville Mr Jeffery advised that the Livestock Expansion Developer s Guide has been received Executive Committee recommends the Livestock Expansion Developer's Guide be AFL ,�w9 referred to the Municipal Planning Commission /D CDOiEs Execcomm1999.doc U d EXECUTIVE COMMITTEE REPORT April 22, 1999 (Note check with Alberta Agriculture to obtain 12 more copies for councillors and office) 18. Kneehill Ambulance Accounts Receivable Mr Jeffery reported that Terry Nash KAS treasurer would like permission to refer $20 12135 in bad debts to Waskaso Credit Company for collection activity Executive Committee recommends that the above accounts receivable be referred to Waskaso Credit or collection and that a olic be established, b Kneehill Ambulance e'�`rDidC .f P y y Society to allow for the automatic referral of old accounts 19 Kneehill /Mountain View Water Quality Monitoring and Extension Protect Memorandum of Understanding A Memorandum of Understanding which will allow Patsy Cross of Madawaska Consulting to monitor the water quality for the Kneehill/Mountain View Water Quality Project, was received Executive Committee recommends that the agreement be duly signed and sealed. Me s 20. Road Widening Agreement S W 14 29 26 Fischer A road widening agreement between Kneehill County and Garry and Maria Fisher was received Executive Committee recommends that the agreement be signed 6ILI 21. Contract Grader Agreement Division 1 and 5 The grader contracts for Divisions 1 and 5 have been signed by Bill Evert of Evert Construction Executive Committee recommends the County duly execute these agreements. 22. April 15. 1999 DavidThomnson Health Region Letter re. Communitv Celebration Breakfast An invitation was received to attend the Community Celebration Breakfast on May 13 1999 at 8 00 A.M at the Red Deer Lodge Executive Committee recommends to accept and file. 23. April 9. 1999 City of Red Deer Letter re. Strategic Plan The above strategic plan was received with comments requested on the newly developed section called, `The City of Red Deer's Role in the Region " Executive Committee recommends that copies be given to Rick Vickery and Otto Hoff for comments and that they report back to Executive 24. March 30, 1999 Town of Drumheller Letter re Round Table on Economic Development The Town of Drumheller has issued an invitation to attend the Round Table on Economic Development to be held at the Drumheller Civic Centre AV Room on April 27, 1999 at 230PM Executive Committee recommends sending regrets as Kneehill County will be unable z.,- to attend as it is a regular Council Meeting day. 25. Lacombe /Stettler P C. Association Invitation An invitation was received to meet and dine with Premier Klein at the Stettler Community Hall on Thursday May6 1999 at 5 30 P M 7arr�s Executive Committee recommends that Otto and Norma Hoff attend the Premier s deo1-/o J1A,,W4r dinner as representatives of Kneehill County 26. April 13. 1999 AAMD &C Letter re Municipal Tax Collection Rates A report was received showing the tax collection rates for the last three yearsyo� Executive Committee recommends to accept and file n1r ✓7 /a� 26. April 16 1999 AAMD &C Minutes Reeves Meeting Execcomm1999.doc LI • EXECUTIVE COMMITTEE REPORT - April 22. 1999 Minutes of the Reeve's Meeting held on March 29, 1999 prior to the Annual AAMD &C Spring Convention were received Executive Committee recommends to accept and file (Note copies to Rick Vickery and Otto Hoff) 27.Sprmg Zone Minutes of the Cental Association of Alberta Municipal Districts and Counties Mr Jeffery presented the minutes of the February 19, 1999 Spring Zone Meeting that were sent out on April 20 1999 Executive Committee recommends to accept and file. 28.April 6. 1999 Letter from Town of Blackfalds re. 1999 Parade An invitation was received to attend the Blackfalds Days Parade to be held on Saturday June 5 1999 Executive Committee recommends to accept and file 29 Thank You Card Travis Robertson A thank you card was received on April 13, 1999 from Travis Robertson for Kneehill County s support of his trip to Ottawa with the Forum for Young Canadians Executive Committee recommends to accept and file 30. Retirement Seminar Request from Keith Smith A request has been received from Keith Smith to be reimbursed for attending a Rein Selles three part retirement seminar, "Retirement Life Challenges', with the cost of $100 00 a session Executive Committee recommends to accept and file and that Jennifer Deak inform Mr Smith that Kneehill County refused the request 31. Convention Allowances A request was received from Accounts Payable regarding the discrepancy in claims on the Councillor's time sheets for the AAMD &C convention Executive Committee recommends that everyone attending the AAMD&C conventions receive a per diem allowance of $30.00 or $60 zf spouse attends for the actual days spent at the convention 32. Council Minutes The Executive Committee edited the April 13, 1999 council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee then adjourned Time 1 A.M Barbara J 49- 11 Execco=1999.doc F,w 60W>< &,e, Awls OA,/ 1611" `