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HomeMy WebLinkAbout1999-04-13 Council MinutesL^1 • :E KNEEHILL AGENDA COUr April 13. 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report April 8 1999 5 Accounts Payable APPOINTMENTS. 9 30 A M Lonnie D McCook, Publi After 1100 A.M Bruce Sommerville Agru GENERAL 6 Budget 1999 7 Fire Notice 8 Kneehill Ambulance Society 9 Acme Fire Truck TRANSPORTATION ITEMS. 10 Transportation and Utilities Report 11 Road Committee Report April 1, 1999 12 John Moore Gates on Road Allowance SE ] GENERAL 13 Kneehill Regional Water ( see also agenda item #20) 14 Crime Watch Signs 15 Linden Rubble Pit AGRICULTURAL SERVICE BOARD 16 Letter from Village of Linden re 1999 Weed Control Program 17 Millennium Tree Park 18 Schmautz Pit Pasture Land Lease COMMITTEE REPORTS 19 Fire Chiefs Meeting November 26 1998 20 Kneehill Regional Water Services Committee April 8 1999 21 Kneehill Housing Corporation Finance/Executive Meeting March 12 1999 22 Kneehill/Acme/Linden Fire Committee January 18 1999 LATE ITEMS. Ll 0 40 KNEEHILL COUNTY COUNCIL MINUTES April 1_3, 1999 A regular meeting of Council was held in the Kneehill County office, 232 Main street, Three Hills Alberta on April 13 1999 commencing at 8 30 AN The following were present at the meeting Reeve Otto Hoff Councillors Marylea Lowen M Jane Allan Marjorie D Vetter James Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four Division Five Division Six Division Seven John Jeffery, Municipal Administrator was present along with Barbara Long who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 30 AN The following items were requested to be added to the agenda 7 (a)Fire Reports 9 (a) Financial Statement Acme Fire 12(a) Horseshoe Canyon (b) Swalwell Project 14(a)Requests and County Signs 23 Senior Games Society 24 Kneehill Adult Learning Society Mr Wagstaff moved approval of the agenda with the above noted additions CARRIED Mrs Lowen moved approval of the March 23, 1999 minutes CARRIED Mr Jeffery s report along with the pending report was presented The upcoming dates were reviewed and Mr Jeffery asked that representatives from Kneehill County Council be selected to attend the April 20 1999 Horseshoe Canyon meeting Mrs Vetter moved approval of Mr Jeffery s report, including the April 13, 1999 pending report CARRIED Mrs Vetter moved Jane Allan, Otto Hoff and Rick Vickery represent Council at the Horseshoe Canyon meeting on April 20 1999 CARRIED The Executive Committee report was reviewed Under Executive # 23 outdated emblems for County plaques it was agreed to provide one to each Councillor Mrs Lowen moved that each councillor receive an outdated plaque emblem JD /M IN PRESENT AGENDA ADDITIONS AND APPROVAL APPROVAL OF MINUTES ,JCJ REPORT HORSESHOE CANYON MEETING memo YA T 141 10T 6•#4u� , R V kGte r" EXC COMMITTEE. REPORT 0 YN KNEEHILL COUNTY COUNCIL MINUTES April 13, 1999 Mr Wagstaff moved approval of the Executive Committee report with the exception of report items #11, Estimate of Dafoe Bridge, 1'112 Kneehill Regional Water Committee, and #13 Fire Notice Request CARRIED Mrs Allan moved approval of the accounts presented for payment today, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Lowen ACCOUNTS CARRIED Mr Jeffery reviewed the Budget Committee report on the proposed 1999 budget and recommended leaving this item until the year end audit is completed and the actual BUDGET COMM financial statement is received This proposed budget recommends the $964 000 from REPORT reserves be used to allow for no increases to the mill rate Mrs Allan moved acceptance of the Budget Committee report. CARRIED Mr Jeffery advised that upon a request from Tony Regehr he had spoken to all the fire chiefs with the exception of Carbon, and all had agreed a fire notice should be issued for FIRE NOTICE the County PP 16 FAy1 =h t'o 1"4t cRP)-) PL- Mr Hanger moved that subject to notice and request from afire chief the Kneehill CoP,es f County Administrator be given the authority to issue a County wide fire notice and couaci s further, the County request the urban centres, within the municipality, cooperate with S.Anbrrr�ED the county fire notice by placing same on the urban centres and further, a copy of the 0&'ftS Ai2i3 fire notice be sent to all County Councillors CARRIED A County wide fire ban was enacted immediately with Mrs Deak posting the notice and faxing copies to the appropriate parties Mr Jeffery will look at Section 18 of the Forest and Protection Act to find out the penalties for setting a fire during a fire ban and report back to Council It was further agreed that all burning requests be forwarded to the local fire department Mr Wagstaff presented his report on the proposed Trochu Fire Hall At the present time they are getting estimates and drawings on a 50 X 110 building so they have an accurate TROCHU FIRE method of comparison At that time they will issue invitational tenders which will be HALL ESTIMATES awarded to the lowest bidder Mr Hanger moved approval of the Trochu fire report. CARRIED The Linden /Acme Fire Committee report was presented expressing their concern regarding the capital funding and the possibility of purchasing second hand equipment from other fire LINDEN /ACME districts as long as it meets or could be brought up to code FIRE CAPITAL REQUESTS Mr McCook entered the meeting at 9 33 A.M Mrs Allan moved approval of the above report CARRIED OF' Mr Jeffery read the April 8, 1999 letter from the Village of Acme asking for consideration for the replacement of their Fire Truck A recess was held from 9 50 A.M 10 00 A.M JD /M IN 7 KNEEHILL COUNTY COUNCIL MINUTES April 13, 1999 The Capital Committee report was then presented Discussion followed on the long term plans for the purchase of equipment or the construction of buildings for Kneehill County and the priorities for same Mr McCook advised that three large pieces of equipment are stored outside and that the storage facilities are very crowded Mr Vickery moved that County building requirements be referred back to the Capital Committee for review CARRIED The Capital Committee recommendations were as follows Fire Department 1) T 35 be set up as water truck for Acme/Linden area 2) T be set up as water truck for Trochu 3) T 39 be sent to Torrington as soon as other truck is rigged up for road crew 4) Look into purchasing new Fire truck for Torrington 5) Look at ordering truck for Acme next year Transportation 1) Traded two 815 Packers for new 815 (Done) 2) Traded one 627 for new 627 (Not in yet) 3) Prices for 3 water tanks, $16,700 21 000 each 4) Prices for two new gravel trucks $110 000 00 to $115 000 00 5) Prices on one SLE and two SLs (SL's $29 406 +GST) (SLE $30 000 00 $31500 00) 6) Purchase used tool shack 7) Prices on two one way plows ($5990 $6380) ($6573) 8) Price on new side mount mover ($2959 American) 9) Prices on mower tractor /trade ($10,600, $12,500, $16,500) CAPITAL COMM REPORT Sc� rr)&rna 'fb P Los CAPITAL COMM FIRE DEPT CAPITAL CONIM TRANS Mr Vickery moved acceptance of the five recommendations, of the Capital Committee for the Fire Departments, including tanks, as presented by the Capital committee, with "4 being changed to read, look into purchasing a fire truck for Tomngton and #S being 5e m trr'o changed to read look at purchasing a truck for Acme next year CARRIED Mrs Vetter moved acceptance of the nine Transportation recommendations of the Capital Committee for Transportation CARRIED The Transportation and Utilities report was presented Mr Wagstaff moved approval of the Transportation and Utilities report with the exception of # 7 and # 9 which Mr McCook will report on later today CARRIED The April 1 1999 Road Committee report was presented Mr Vickery moved approval of this report with the addendum to #2 re confirming the refusal of signs to prohibit the use of retarder brakes CARRIED Mr McCook left the meeting at 10 50 A.M Mr Jeffery presented the concern from Lawrence J Toole regarding the obstruction of the north /south road allowance between S.E 1 29 25 W4 and S W 6 29 24 W4 by the placement of an electric gate by Mr John Moore, the adjacent landowner JD /MIN APPROVAL OF T &U REPORT .i e ,i m4 mo 1-b /Ows APPROVAL OF ROAD COMM REPORT � ft�55��Jr TOOLS /NIOORE S.E.1 29 2.5 W4 S.W.6 29 24 W4 9 is J 4' KNEEHILL COUNTY COUNCIL MINUTES April 13. 1999 Mr Hanger moved a letter be sent to Mr Moore advising him of the County policy regarding the fencing of road allowances and requesting he remove the obstruction from between the S.E 1 -29 -25 W4 and S W 6 29 24 W4 with copies of the documentation sent to Beatrice and Lawrence Toole CARRIED Mr Jeffery advised that the Regional Health Authority 5 will be coming to the May 25 HEALTH 1999 meeting of Council at 11 00 A.M , to discuss ambulance boundaries and the Issue of AUTHORITY 5 their request for a grant in the amount of $2148 30, to be used towards the purchase of an MEETING ambulance for the Drumheller region It was decided that Mr Onos, Operations Director "I Inz-rna I'D Kneehill Ambulance be advised of this meeting date in order that he attend same R Itou.s I.ETrit , 5L&,T Mr Vickery moved to accept and file Doo fled *, w* CARRIED Af4 A C/6 Mr Sommerville and Mr McCook entered the meeting at 11 15 A.M Mr Jeffery read the letter from the village of Linden advising they do not have the manpower necessary to have a weed inspector on staff Mr Sommerville advised that he URBAN WEED could do the inspection but the Village would have to arrange for their own spraying INSPECTIONS although he could supply contact names j-cj- Vn L y#a tRuc Mr Hanger moved that Mr Sommerville undertake the weed inspections, upon request from the towns and villages, at the rate of cost plus five percent and further the legalities of same be investigated CARRIED Mr Sommerville discussed the Millennium Parks Project and recommended in view of the MILLENNIUM prohibitive costs the tree park project not be pursued TREE PARK ,j-c1 ens Me ,L> Mr Wagstaff moved to accept and file 6RuC� n CARRIED Mr Sommerville went over the terms of the lease agreement for the rental of the pasture land commonly known as the Schmautz Pit lands located at the S 1/2 20 32 26 W4 Mr Hanger moved approval of the terms of the Schmautz lease agreement, SO 20 -32 26 W4, as presented CARRIED Mr Sommerville left the meeting at 11 25 AN Mr Jeffery advised Mr Jack Ramsden, Town of Three Hills requested a time preference for the Elected Officials Joint Meeting be chosen Mrs Vetter moved that the Joint Elected Official Meeting be held at the Three Hills Community Centre on April 21, 1999 at 7.00 P M Mr McCook presented the foll I) Lahrmann Engineering Ltd 2) Selkirk Paving 3) Peter Kiewit Sons Co Ltd 4) Border Paving 5) South Rock Ltd 6) Central City Asphalt JD/MIN CARRIED owing results from the tender bids submitted for SH 575 02 $805 549 00 $722,122.00 $841594.50 $660 033 50 $634 475 00 $661,98760 SCHMAUTZ PIT LEASE S1/2_20 32 26 W4 Em v 0 , 4uce- C/ d JOINT ELECTED OFFICIAL MEETING C/ R TENDER RESULTS sH 575.02 SEA A�SU is � 4 0 I* L] KNEEHILL COUNTY COUNCIL MINUTES Anvil 13, 1999 Mrs Lowen recommended that the low hid by South Rock Ltd, for the SH 575 02 road project, in the amount of $634,475 00, he referred to Rob Penny at Alberta Transportation and Utilities for approval CARRIED Mr McCook presented the following results from the grader tenders submitted for Divisions 1 & 5 GRADER TENDER 1) Electric Line Service Ltd Div 1 & 5 Division 1 $68.00 per hour 5E- F. 1* i4 Division 5 $68.00 per hour i 9 2) Aldale Construction Ltd Division 1 $78.00 per hour Blading $90 00 per hour Snowplowing Division 5 $80.00 per hour Blading $90 00 per hour Snowplowing 3) Bill Evert Division 1 $65 00 per hour Division 5 $65 00 per hour 4) Have Grader Will Travel Division 1 $69 00 per hour Blading $69 00 per hour Snowplowing Mr Hanger moved acceptance of the low tender, of $65 00 per hour, from Bill Evert, operating as Evert Construction, for the grading contracts in Division I and Division 5 CARRIED Mr Jeffery advised Lawrence and Myrna Empey N W 15 30 24 W4 and W1 /2 22 30 24 W4 have requested a condition in the land agreement for the Swalwell project that the EMPEY /SWAL dust control in front of their farm be replaced It was noted that the dust control was in poor PROJECT DUST condition and would be bladed this year CONTROL REPLACEMENT Mr Hanger moved the request for dust control replacement by Mr And Mrs Lawrence fc T m rrno Empey in the land agreement for the Swalwell road project not he accepted r o Pu) s Mr Vickery moved Mr Hanger's motion he tabled until information regarding the policy on the replacement of dust control he supplied CARRIED The meeting then recessed for lunch from 11 50 A.M until 1 10 P M Mr Hanger was not present when the meeting continued Mr McCook was present The policy on dust control replacement was reviewed and a vote was taken on Mr Hanger's motion that being.Moved the request for dust control replacement by Mr And Mrs Lawrence Empey on the land agreement for the Swalwell road project not he accepted CARRIED Mr Jeffery advised a request had been received from Drumheller and District Rural Crime Watch for the County to put up crime watch signs Mrs Lowen requested more RURAL CRIME information be obtained regarding the number and location of signs Mr Vickery then read WAT FI a letter he had received from the Rural Range Patrol requesting a financial commitment g0k1i Jt *r from Kneehill County to enable them to establish a computerized phone fan out system sPn4 centralized in Elnora JD /MIN C� KNEEHILL COUNTY COUNCIL MINUTES April 13, 1999 Mr Wagstaff moved the County make a donation, to be reviewed annually, of $500 00 to App fP the Lousana/Olds Rural Crime Watch program and to table the Drumheller and District C� ;hutAW4 Raj l Rural Crime Watch request until further information is received Pawjai?az�-Ae J CARRIED ak'T'W S Mr Vickery presented a video from Secuntrim on neon graphic reflective trim and signage It appears to be highly visible as well as flexible and durable Mrs Allan moved that Mr Vickery and Mrs Vetter obtain more information on neon graphics from Securitrim and report back to Council CARRIED Mr Jeffery reported that AB Environment will be meeting with the Village of Linden on Friday, April 16, 1999 regarding the lease agreement for purchase of land for the Linden Rubble Pit expansion Mrs Vetter moved to table this matter pending further information CARRIED As requested, Mr McCook provided Council with an estimate on the Lonepine /Dafoe Bridge Project, of $946 000 00 for replacement of the three bridge files and the required 13 miles of road realignment plus a further $100 000 00 for the base course and chipping for an additional 1 mile Council was further advised there would be no provincial infrastructure money available because of the life span of the current bridge hence the County would have to absorb the total cost if the project were to proceed at this time A discussion followed on the cost effectiveness of this project the current road program priorities, and the following and not changing of same Councillors Allan, Vickery and Hanger requested copies of the above bridge estimate Mr Hanger moved to accept and file this item. CARRIED Mr Jeffery summarized the Kneehill Regional Water Committee meeting and financial statement A press release has been drafted to explain the study and advertising two public information sessions Mrs Vetter noted both can be canceled before Friday should a partnership agreement not be reached between the Town of Three Hills and the Committee for the water treatment facility Mr Jeffery reported the Town of Three Hills to date had not reached a decision The viability of the survival of the committee should an agreement not be reached regarding the water treatment plant was discussed Mr Vickery moved to accept and file COUNTY SIGNS LINDEN RUBBLE PIT C' /8 LONEPINE /DAFOE BRIDGE PROJECT M e v►i b ro PLOS KNEEHILL REGIONAL H2O CARRIED The Committee reports were presented Mr Jeffery read the minutes from the March 29, 1999 meeting of the residents of TORR RESIDENTS Torrington held at the Silver Willows MEETING Mrs Vetter moved to accept and file f1Z CARRIED Mr Jeffery read the minutes of the Fire Chiefs meeting held November 26, 1998 FIRE CHIEF MEETING Mr Wagstaff moved to accept and file CARRIED r "� t JD /MIN 6 0 0 LO-1 LJ 1 KNEEHILL COUNTY COUNCIL MINUTE April 1999 The Kneehill Housing Finance and Executive Meeting minutes from March 12 1999 were reviewed KHC A.-C Mr Vickery moved to accept and file CARRIED The minutes of the Kneehill /Acme/Linden Fire Committee meeting held on January 18 1999 were reviewed The honorarium given to the fire departments was reviewed by the KNEEHILL /ACME/ County representatives and found that there was no fluctuation of amounts each fire LINDEN FIRE department receives the same MEETING r� Mrs Allan moved to accept and file CARRIED Mr Jeffery read the final report from the Senior Games Society advising that the Society has been dissolved that the $81206 00 surplus had gone into legacy grants to the SENIOR GAMES community and a copy of the recipients of the grants was forwarded to the Lottery Board SOCIETY FINAL MEETING Mr Wagstaff moved to accept and file. rw CARRIED It was suggested that KALS be required to pay a small amount of monthly rent to Kneehill KALS RENT County for their office space 1,6 Mr Hanger moved that this item he discussed at the next Council meeting and that the ADJOURNMENT meeting adjourn JD /MIN 11 ' CARRIED is al Admi is ator N no ( JOHN C JEFFERY REPORT March 24 April 13, 1999 REPORT. Balance Forward $ 1284.82 1 Gave county pins to Kenneth King of the Trochu Bantam hockey team 160 for provincials/ Marlowe Hunt 60 for baskeball provincials/ June Kanderka 200 for the CWL BALANCE CORRESPONDENCE. $1284.82 1 Mar 3/99 Rec #000034674 AB Treasury Kneehill Regular Water Service Commission $950000 2 Mar 23/99 Rec #0034626 Alberta Treasury Bridge File 13486/75407/9474 $594,620 22 and Bridge Files 13486/76407/9474 $10 647 00 3 Mar 27/99 Alberta Treasury 50% Task Force Inj Grant $131225 00 & 50% Rural Transportation Grant $187,188 00 4 County Pins 160 Trochu Bantam Cobras Provincials /60 PBI Basketball Team Provincials /200 Catholic Women s League 5 1998 Annual Report Alberta Municipal Financing corporation 6 Minutes Golden Hills Regional Div No 15 Mar 9/99 & Apr 13/99 7 Mar 23/99 Alberta Gazette 8 Mar 25/99 Canadian Speeches 9 Product Advertising CHMM Inc 10 April Sale Brochure Prairie Book Room 11 Catalogue Beaver Lumber 12 Spring 1999 Rural Routes magazine 13 March /April 1999 Liberty magazine 14 Spring 1999 Bright Ideas newsletter 15 Mar 24,31/99 The Drumheller Mail newspaper 16 Mar 24,Apr 7/99 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Walker Douglas & Fern Addition to Residence /Garage 2 Wagstaff Glen & Michelle Single Family Dwelling 3 Reiter, Ben & Janis Garage /Shop Minute /jcjreport 1999doc Lot 1 Blk A Plan 9610588 Huxley $45 000 00 N E.28 34 23 W4 $140 000 00 Pt.S W 13 31 24 W4 $11 000 00 • 0 • Apr 14 1999 April 19 1999 April 20, 1999 April 20 1999 Apr 22, 1999 Apr 27 1999 May 4 1999 May 6, 1999 May 6 1999 May 11, 1999 May 18, 1999 May 20 1999 May 25, 1999 JI)TENU ►N C ► 999. DOC PENI)ING FII,E.S AS A 7' April 13`x' 1999 UPCOMING DATES Three Hills & District Seed Cleaning Plant Ltd meeting Kneehill Council chambers 7 30 P M (Councillors Vickery and Hanger) AT &U Road Study Meeting AT &U Offices Red Deer 1 00 P M (R Vickery JC Jeffery L McCook) Municipal Planning Committee Kneehill Council Chambers 9 00 AN Horseshoe Canyon Meeting .SE1. Terra Tours office, Horseshoe Canyon 1 30 P M Executive Committee Meeting Kneehill County office 8 30 AN (Councillors Hoff, Vickery & Allan) Council Meeting Kneehill Council chambers 8 30 AN Public Hearing l 30 P M Municipal Planning Commission Kneehill Council chambers 9 00 AN Executive Committee Meeting Kneehill County office 8 30 A M Kneehill Regional FCSS Meeting Kneehill Council chambers 7 00 P M Council Meeting Kneehill Council chambers 8 30 AN Municipal Planning Committee Kneehill Council chambers 8 30 AN Executive Committee meeting Kneehill County office 8 30 A.M Kneehill Council Meeting Kneehill Council chambers 8 30 AN Drumheller Ambulance 11 00 AN 1 � I r� PENDING FILES AS AT April 13`" 1999 PENDING FILES RECAP I Linden Rubble Pit Mar 9/99 motion to table pending response from AB Environment re lease agreement for purchase of land for site expansion 2 Red Deer River Integrated Management Plan Mar 23/99 motion approved to send a letter of support to Mountain View County concurring with its position that a meeting be arranged between all the municipalities affected by the IMP and AB Environment to discuss the draft plan prior to it being made available for public input and further, the County express its opinion that this plan is obsolete and does not reflect the environmental and other changes that have occurred over the past six years (e.g Special Places, Heritage River System) April 5/99 Letter sent to Mountain View County 3 Dry Island Buffalo Jump Provincial Park Oct 13/98 Motion to send a letter to the Local Committee of the Special Places requesting the Committee retain its recommendations for the proposed development of this park, as set out in their second draft document Oct 23/98 letter sent 4 CP Rail Line Abandonment /TrailNet Feb 16/99 Sent letter to Glen Scott, Brownlee Fryett re Feb 15/99 News Release and advising of County's position we will require development permits, we own the road allowances at crossings, concerns re liability trespassing, fencing etc Sending copies of all documentation on this matter to the Cosway Adjacent Landowners Association a group of adjacent landowners who want the first right to purchase the rail line abandonments across their properties Mar 18/99 EC #1 Recommendation approved to send a letter to the Cosway Adjacent Landowners Association providing an update and outline of the County's position, that being the County will be requiring a development permit for any development along these abandoned rail lines the County considers itself responsible for the road allowances, including those that intersect the abandoned rail lines 5 Highway Signs Nov 24/98 CM Motion approved for a Committee of Councillors Vetter and Vickery investigate the options for the new County highway signs, including cost estimates, and present a report to Council on same Dec 1/98 Memo given to Councillors Vickery and Vetter Feb 23/99 information referred to Councillors Vickery and Vetter 6 Kneehill Regional Water Committee Mar 9/99 motion to advise Three Hills the County considers the feasibility of the regional water commission to rest with point ownership of the water plant Three Hills initiated this process the County does not see the viability of proceeding with the regional water commission if there is no point ownership of the water plant Copies of letter to all participating jurisdictions April 8/99 EC# l 2 Letter from Three Hills advising the water treatment plant is not for sale , they are willing to supply water to the proposed water system but do not wish to participate in the construction of the system Village of Carbon letter supporting Kneehill's position Letter from town of Trochu advising they are conducting their own water study as requested by AT &U EC recommendation approved to refer all these letters to the Water Committee meeting 7 Bylaw Enforcement /Special Constable June 23/98 Motion approved to table until Organizational Meeting of Oct /1999 Aug 20/98 Linden phoned - interested in cost sharing a bylaw enforcement officer 8 E911 Central Dispatch June 3/98 EC #2 - Red Deer advises looking into full dispatch costs, etc inquiring about costs Letter sent to all towns and villages updating on same April 8/99 Letter sent requesting update on the central dispatch 9 Fire Dep t Inspections Feb 23 & Mar 9/99 motions to write all towns and villages recommending approval for the IAO to undertake a review of the fire protection services and in conjunction with the Fire Chiefs establish standards for the fire departments Response deadline to this letter set for April 30/99 Mar 11/99 letters sent April 8/99 EC# 14 Letters from Three Hills & Carbon supporting the review as long as Kneehill pays Recommendation to accept and file to Town of Three Hills Garbage Mar 4/99 EC #4 Effective June 1/99 Town proposing to charge for dumping dig new cells every 3 4 years, not accept asphalt shingles Council approved EC recommendation to approve proposed changes and that there be no charge assessed for use of the pesticide site Mar 16/99 Letter sent to the town RYPGNDING I999.I)OC 2 \1e.,. U LM PENDING FILES A,S A T Apri! 13'x' 1999 Mar 23/99 CM p 1 reported by Mrs Vetter the mayor of Three Hills had advised the garbage agreement would be revised April 6/99 Received copy of Three Hills Garbage Collection and Landfill Operation Policy I I Trochu Fire Hall Mar 4/99 EC# 18 School Division approved land transfer subject to Minister's approval Mar 9/99 CM p 1 County wrote school division a letter requesting the transfer be in both Trochu's and Kneehill s name Mar 18/99 Letter sent to school division cc town of Trochu Mar 11/99 Trochu fire hall meeting request to verify re GST included in commitment Mar 23/99 CM p.2 Motion approved to clarify the County's matching tax dollar contribution with Trochu be set at $120 000 00 to a maximum of $155,000 00 as previously approved with the understanding this amount does not include GST and further it be clarified this budget amount be for a finished (turn key) facility Trochu to call next meeting 12 Torrington Ag Society July 15/98 EC #4 County to honour Torrington arena complex agreement Letter sent to Ag Society along with revised agreement To date no response from Ag Society April 6/99 Another letter sent to Ag society April 9/99 Mr Schimke phoned to discuss agreement and to advise an Ag Society would be meeting soon and the agreement discussed at this time 13 Municipal 2000 Sponsorship Program County approved for $12 660 00 to upgrade and integrate GIS 14 Brian Haniford Purchase of Lots l 6 Block 1, Torrington Sept 29/98 CM p 1 Motion approved to sell above lots to Mr Haniford for $9 600 00 subject to terms County currently obtaining clear title to these lots (were former Torrington tax sale lots) Tainsh Howard arranging transaction Letters sent and titles requested April 5/99 land transfer documents signed and returned to Tainsh for processing 15 Fred Penner Water Adjustment Request Feb 18/99 EC #1 Mr Penner has requested an adjustment to his water bill due to water breakage on his property due to a fitting he had installed Council approved EC recommendation to refer this to Three Hills Letter written to Three Hills (cc Mr Penner) April 8/99 EC #10 Three Hills has advised it is not their policy to refund for any water breaks that occur on owner s property EC recommendation to advise Mr Penner there will be no adjustment 16 Fire Agreement Acme /Linden Agreement changed to reflect new cost sharing effective Jan 1/99 (Kneehill 75% and Acme /Linden 25 %) Revised agreement sent to Acme and Linden for signatures Acme signed and returned agreement 17 Cathy Bell Inquiry re User Pay System for Recreation - Mar 4/99 EC #26 Letters sent to all towns and villages requesting information about fee increases if the County did not support recreation specifically arenas and pools April 8/99 EC #25 Letter from Linden advising it has no facilities that are funded by the County Recommendation approved to accept and file 18. Ridgeview Waste Recovery Facility Mar 9/99 Request to write Central Alberta Regional Waste Authority to inquire whether Kneehill ratepayers in the north part of County Mar 17/99 letter faxed and mailed 19 Village of Torrington Office Space Mar 9/99 Motion approved to reduce rent from $50 00 to $25 00 with the understanding KCRB and fire department shall have the use of the facility, as required Mar 18/99 letter sent requesting Society approve of this proposal 20 Offer to Purchase Acme Shop Feb 23/99 motion approved to advise the village the asking price for the Acme shop is $160 000 00 Letter sent April 8/99 EC #4 Acme has advised they are not interested in purchasing the Acme shop for this price EC recommendation to accept and file 21 Horseshoe Canyon Viewpoint Mar 9/99 motion approved County offer to purchase the viewpoint area arrange meeting with interested parties to discuss options for development, negotiate with the province towards repaving this area in conjunction with Highway upgrading and realignment project Mar 18/99 Letters sent to Drumheller and all interested parties (Wayne Pedrim, AB Environment, Drumheller Regional Chamber of Development & Tourism Ralph & Louisa Lowell Terra Tours, John Colberg, JR & Lisa JDII'HNDING 1999.1)(K 3 i 0 L9 0 PENDING FILES AS AT Apra/ 13`x' 1999 22 Meeting scheduled with all interested parties for April 20/99 at Terra Tours office, Horseshoe Canyon at l 30 P M 23 Kneehill County Recycling Grant Jan 14/99 Approved to continue to promote recycling and Policy 16 2 for 1999 (this s the $1 00 per capita grant based on urban populations, to the urban centres who have a recycling program) Feb 25/99 Letters sent to all urban centres advising of this recycling grant and requesting each Jurisdiction apply in writing for their share of these monies Mar 18/99 EC #2 Linden requested its portion of this grant be distributed amongst those municipalities which have a recycling program 24 Carbon Fire Agreement Mar 23/99 CM p.8 amendments to fire agreement approved April 7/99 Agreement revised and sent to village of Carbon for review and signatures 25 Joint Elected Officials Meeting Jan 19/99 CM p 4 reported Three Hills has offered to host next meeting sometime within next six months Mrs Allan suggested Mr Glen Avery Disaster Services be invited to this meeting to discuss Joint disaster services Motion approved to table for further discussion at the next Council meeting Mar 4/99 EC #14 recommendation approved to table this item until closer to the date of the elected officials meeting Mar 9/99 CM p 4 - Copy of Trochu's letter to Three Hills reporting it will attend the next meeting, Motion approved to accept and file Transportation items. I Schmautz Pit July 2/98 Reported wells are being monitored Applications in to the province and awaiting province's response 2 Winther Icing Problem Lonnie experimenting with hi hoe 3 Mt Vernon Water Advised Co op County not willing to provide any freebies Co op responsible for seeding and restoration of the ditches Road Committee to follow up File in vault 4 Hesketh Hill Survey Oct 8/98 EC# 14 Recommendation to have Mr McCook and Mr Berdahl meet on site with County surveyor to agree upon exact road boundaries and address curves County to transfer Lots 1 10 & Block R to Hesketh to Mr Berdahl in lieu of Mr Berdahl to transfer that portion of his land on the road survey, County to pay for all costs associated with this matter Letter sent to Mr Berdahl Jan 29/99 Mr Berdahl phoned inquiring about the status of this Feb 2/99 Phone Mr Berdahl and advised PWS has spoken with surveyor Mr Robin Arthurs and Mr Arthurs to contacted Mr Berdahl and Mr McCook when he goes out to this site April 1/99 Mr Berdahl inquired about when survey would be done Phoned Robin Arthurs who contacted Mr Berdahl and discussed same Followed up with a call to Mr Berdahl 5 Radio System Upgrading Mr McCook looking after this and will be reporting on assessment of the system and redefining the scope of work for the upgrade when all information received (Note Lonnie has this file) 6 Gravel Agreement Linden Contractors Mar 23/99 CM p 6 Mr Doug Hazelton met with Council to request options be looked at for this 49 year lease Motion approved to do a minimum of 15 gravel test holes to determine quality and quantity of gravel, the area be surveyed and Mr Hazelton's April 13/99 appointment with Council be changed to allow for completion of the testing and survey April 5/99 Letter sent to Mr Hazelton April 6/99 Letter sent to Robin Arthurs AXPENDING 1999.1)Oe 4 • • • Transportation and Utility Report April 13/99 1 The graders are all going now and working 9 hrs to get around before the rains hit 2 The gravel crew is still hauling to 21 and 27 I want the stockpile done before we start putting rocks on the road 3 The road crew will be ready to fire off at the end of the month There is no need to get too excited as it is still too wet and the frost is not out yet 4 We had a water break in Swalwell on Friday the boys had it fixed that night 5 We're to the process of washing bridges on surfaced roads now it should take us about a week 6 The crackfilling is scheduled to begin on the 19'h of this month weather permitting 7 We have a tender opening for the 575 paving project opening this morning at 11 a.m in the coffee room 1 II get back i( council with the results after M,AOw s )l ¢H.r S I d like to set a time and a date on Thursday for capital to have a look at capital items 9 The tender opening for the grader divisions was this morning and I 11 get back to council with the recommendation o�ES 10 Just an update on the radio system It seems we have been running illegal with some of our radios for the fire departments and towns that are on the repeaters Hopefully I 11 have this solved soon with Industry Canada ' I