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HomeMy WebLinkAbout1999-03-23 Council Minutesu N KNEEI-IILL COUNTY AGENDA - COUNCIL MITI INC March 23, 1999 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Nyable 6 Financial Reports APPOINTMENTS 1000A M 1030AM 1 30P 20OPM 2 15P GENERAL ITEMS Ian Harvey see agenda item #9 Agricultural Service Board see agenda items # Public Hearing see agenda item #10 Lonnie D McCook Public Works Superintends Doug I-lazelton see agenda item #12 7 Trochu Fire Meeting Report 8 Policy Review Committee PLANNING. 9 Red Deer River Integrated Management Plan 10 Public Hearing re Mobile Home District and Torrington Land Use I TRANSPORTATION. 1 I Transportation & Utilities Report 12 Doug Hazelton Gravel Lease 13 Road Committee Report March 12/99 AGRICULTURAL SERVICE HOARD. 14 Letter from AB Agriculture Food and Rural Development re ASB Expenditures 15 ASB Minutes Mar 17/99 including 1999 Stampede Farm Family Award 16 AB Agriculture Oil and Cereal Regional Trials 17 Millennium Tree Park 18 Schmautz Pit Management Plan and Land Lease S % 20 32 26 W4 COMMITTEE REPORTS 19 Wild Rose Economic Development Corporation - Feb 4/99 & Mar 6/99 Minutes 20 Kneehill Housing Corporation Feb 11/99 Regular and finance Committee Minutes 21 AB Senior Citizen's Housing Association Request for Submission of Briefs 22 Three Hills & District. Seed Cleaning Plant Ltd Feb 10/99 Minutes LATE ITEMS. 1 C] 11 E N KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills Alberta, on Tuesday March 23, 1999 commencing at 8 30 AN The following were present for the meeting Reeve Otto Hoff Deputy Reeve Richard M Vickery Councillors Marylea Lowen Jane Allan M Glen Wagstaff Marjorie D Vetter James M Hanger Division Two Division Six Division One Division Three Division Seven Division Four Division Five John C Jeffery, Administrator was present along with Jennifer Deak, Assistant Administrator who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 30 AN Requests were made to add the following items to the agenda 7a Fire Budgets 7b Haniford Letter 23 Fire Committee Report 24 Three Hills Seed Plant Mar 10/99 Minutes Mrs Loiven mo),ed approi,al of the agenda with the ahone noted additions. Mrs. Vetter jnoved approi,al of the March 9, 1999, ►ninutes CARRIED CARRIED Mr Jeffery's report was presented and the following noted under the Pending Report Pending Report #1 Linden Rubble Pit no response received yet from AB Environment re lease agreement for purchase of land for site expansion Pending Report #4 CP Rail Line Abandonment /TrailNet Cosway Land Owners Association has requested and been provided with the AAMD &C address and phone number This group will be contacting Mr Larry Goodhope Pending Report #5 Lionel Brisson Recommendation to file this matter Pending Item #6 Special Places 2000 Mr Wagstaff presented a letter to Council, from Mr Doug Ohrn AB Environmental Protection advising the 1999 Special Places Provincial Coordinating Committee had reviewed the report from the Tolman Badlands Candidate Special Place the provincial committee was pleased with this report and has forwarded it on to the Minister for his consideration Council then thanked Mr Wagstaff for his participation on the Special Places Committee and recommended this item be filed Pending Report #8 Kneehill Regional Water Committee reported a cheque in the amount of $3,367 00 had been received from Three Hills (1999 $1 00 per capita) Mrs. Vetter reported she had spoken with Mr Van Doesburg who was having a meeting with the towns and villages on March 30f1i Pending Report #11 Fire Department Inspections Mrs Allan noted the following concerns there were items on the IAO inspection list that did not need to be done (e.g pumper testing is already done), concerned whether the County would be committed to rectifying any deficiencies in this report inquired whether the insurance premiums would increase if the fire standards were not increased concerned that if the County is committed to taking this step would it have to follow through A discussion followed on the need to know the status of the fire departments and the County's intentions with regard to basic standards A discussion followed on the expectations for fire trucks It was noted these matter could be further discussed with the Fire Chiefs at their meeting on April 1/99, in Acme, commencing at 7 00 P M Pending Report #12 Town of Three Hills Garbage Mrs Vetter reported the mayor of Three Hills had advised her the garbage agreement was going to be further revised JDIUIN PRESENT AGENDA - ADDiTIONS AND APPROVAL APPROVAL OF MINUTES JCJREPORT LINDEN PIT Fl—.:- TRAILNET LIONEL BRISSON SPECIAL PLACES FL4. KNEEHILL REG. WATER COMM W FIRE DEPT INSPECTIONS 6 THREE HILLS GARBAGE N KNEEHILL COUNTY COUNCIL MINUTES March 23.1999 Mr Wagstaff moved approval of Mr Jeffery's report, including the recommendations for the Pending Report itenns CARRIED The Executive Committee report reviewed Under Executive Committee #18 1998 Survey About Health and the Health System in Alberta, Mrs Allan requested a copy of the summary, prepared by Mr Jeffery, of the RHA 5 responses contained in this report Under Executive Committee #19 Budget Committee meeting the committee members (Councillors Allan Lowen and Vetter) confirmed a meeting date for April 6/99 commencing at 10.00 A. M Under Executive Committee #21 Account Receivable Write Offs it was confirmed these accounts would be placed on the County's Blacklist, with no further services to be performed until the account was paid in full Mrs Allan moved approval of the Executive Conunittee report CARRIED Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Allan. CARRIED Mr Jeffery distributed copies of the January 31 1999 and February 28 1999 financial reports and briefly reviewed same Mr Hanger moved approval of the financial reports, as presented CARRIED Mr Jeffery reviewed the March 11/99 Trochu fire hall meeting noting clarification was required as to whether the town and County's contribution commitment included GST Mr Jeffery then reviewed the County's position on this matter, noting the County had committed to match tax dollars with Trochu to a maximum of $155 00 00 and that Trochu had indicated its share would be capped at $120,000 00 for a total facility cost of $240,000 00 plus any additional monies raised through donations or fund raising A discussion followed on the type of facility that could be built for this amount and it was noted the $240 000 00 should be for a completed facility and that the building size had yet to be determined Mr Vickery moved it he clarified the County's matching ticr dollar contribution, with the town of Trochu for the neiv fire hall facility in Trochu he set at $120,000 00 to a marinnum of $155,000.00, as previously approved and with the understanding this amount does not include CST and further it he clarifier) this budget amount be for a finished (turn key) facility. CARRIED It was also discussed and understood by Council that fund raising or donations would not be discouraged and also understood neither jurisdiction will match fund raising nor donation dollars and that these dollars would not be used to increase the facility size Mr Jeffery proceeded to review the recommendations from the Policy Committee with regard to the County's policy review Mr Jeffery discussed the new policies and the policy changes and compared same with the current policies The Water Cemetery, Miscellaneous Parks were all reviewed in this manner along with the beginning of the transportation policies A recess was held from 9 50 A M 10.05 AN JDIAnN APPROVAL OF JCJ & PENDING i REPORTS EXC COMM REPORT RHA 5 SURVEY c° e, —T," A,-4.) MACJ&&I" BUDGET COMM MEETING DATE A/R WRITE OFFS 40A I ta. APPROVAL OF EXEC COMM REPORT APPROVAL OF ACCOUNTS APPROVAL OF I FIN. REPORTS TROCHU FIRE HALL GST CLARIFICATION TROCHU FIRE HALL DONATIONS, GRANTS POLICY REVIEW COMM REPORT Ste' /�cso�o, s 2 �1 Ln E n KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 Mr John Rusling Planner Mrs Lisa Schnuelle Development Officer and Mr Ian Harvie Councillor from Mountain View County entered the meeting On behalf of Council Mr Hoff extended a welcome and invited Mr Harvie to address Council Mr Harvie proceeded to discuss the Red Deer River Corridor Integrated Management Plan noting the plan has been under preparation since 1993 The plan area begins west of Sundre and extends to the Alberta Saskatchewan border It includes both private and public land and extends outwards 5 km from the river valley Mr Harvie reviewed the concerns shared by Mountain View County with this plan that include the following subdivision approval criteria, environmental reserve dedications (100 m ) agricultural developments Mr Jeffery noted the plan was supposed to be a guideline only Questions were raised as to how this plan was to fit in with the Special Places and the Heritage River System It was also noted the M.D of Clearwater did not participate in the management plan even though the Red Deer River went through the municipality Mr Rusling identified specific concerns with the plan document noting, although the plan is supposed to be a guideline, the document does not state this Mr Harvie noted he wanted the opportunity for all involved municipalities to meet and discuss the document as it has been dormant for so long and is now outdated, not reflecting current environmental issues Mr Rusling noted Mountain View County is not supportive of the draft and recommends AB Environment hold a meeting with all involved municipalities prior to making the draft plan available for public input Mr Bruce Sommerville Ag Heldman, and Mr Russ Horvey AB Agriculture, entered the meeting time 10 30 AM Mr Harvie concluded his presentation by noting most landowners are good stewards of the land the management plan should be disbanded in favour of the Special Places and Heritage River System more current documents and studies and requested the County consider the information he had presented and respond by supporting Mountain View County and other adjacent municipalities that are requesting a meeting with AB Environment to further discuss this matter prior to making the draft available for public input Mr Harvie then requested the County send a letter of opinion on this matter prior to March 31/99 to Mountain View County Mr Harvie, Mrs Schnuelle and Mr Rusling then left the meeting time 10 40 A.M Mr Vickery nnoved the County send a letter of support to Mountain View County concurring ;Pith its position that a meeting he arranged bet;veen all the 11111nicipahtnes affected by the Red Deer River Integrated Management Plan and Alberta Environmental Protection to discuss this draft plan prior to it being made available for public input and further, the County express its opinion that this plan is obsolete and does not reflect the environmental and other changes that have occurred over the past suc years. CARRIED Mr Hoff welcomed Mr Sommerville and Mr Horvey to the meeting and introductions were made RED DE13R RIVER INTEGRATED MGMT PLAN RED DEER RIVER INTEGRATED MGMT PLAN SUPPORT FOR MOUNTAIN VIEW'S POSITION MOUAJTR� ✓�1 Mr Jeffery reported AB Agriculture had received and verified the Agricultural Service APPROVAL OF Board s (ASB) expenditures for the 1998 99 fiscal year ASB EXPENSES Mr Vickery moved to accept and file. CARRIED The ASB March 17/99 minutes were reviewed with Mr Sommerville providing an overview of the families selected by the ASB as possible nominees for the 1999 Stampede Family ASB MINUTES Farm Award and the criteria for the award Nominees included the Stan and Flo Price Family Murray Sorenson and family, Richard and Joe Rowbottom family Stankievech family (Harvey Russell and Ursula) and the Hoppins JDAUAI 3 N 0 Ll� KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 family It was agreed all nominees were worthy and deserving candidates for this award After some discussion it was agreed to support the nomination of the Price family, their achievements in the pork industry were remarkable and they had extended their business to cover `from the gate to the plate ", employing a lot of local people in all aspects of agriculture in addition they were very community oriented and promoted community spirit 1999 FARM Mrs Allan moved the Price family of Acme he nonunated by Kneeh►ll County for the FAMILY AWARD 1999 Stampede Farm Family Aiwar ►t; NOMINATION CARRIED It was agreed to keep this nomination confidential until the successful applicants were chosen by the Calgary Stampede Board Mr Horvey requested the County's consideration in providing funding assistance to AB Agriculture Crop and Protection Branch for their Oil and Cereal Regional Trials, noting this program has taken severe budget cuts Mr Horvey distributed a circular of the information provided by these trials noting the booklet is published annually and the tests are the only tests taken where all varieties are tested without bias Total program budget is $160,000 00 The province was requesting local government support in the range of $1 00 per producer Wheatland County was already supporting this program with Stettler and Pamtearth reviewing same Mr Horvey noted according to the May 1996 statistics, there were 951 farm units in Kneehill A discussion followed on the merits of this information and its many uses in farm planning Mr Vickery mowed the County con►»►it $1,000.00 for 1999 and the ne-vt tiwo years towards the Alberta Agriculture Crop and Protection Branch for their Oil and Cereal Regional Trials CARRIED Mr Sommerville discussed the Millennial Parks Project a project in conjunction with the federal and provincial government to create a Millennium Tree Park in every County and M.D in Alberta with each park containing 2,000 trees of various species appropriate to the area Mr Sommerville reported the ASB had considered developing such a park at the Torrington gravel pit site A discussion followed on the readiness of this site as it was still being utilized as a gravel source Mr Sommerville also discussed the possibilities of getting a local community group involved in this project and noted he would further look into these options and the criteria and time lines for this tree project Mr Wagstaff n►owed to table this matter penhng further information. CARRIED Mr Sommerville next discussed his report addressing a management plan for the Schmautz Pit area, located on the S '/2 20 32 26 W4 noting the management plan addressed techniques to maintain an adequate uniform forage growth for grazing and carrying capacity Based on the acres and types of grass at this location, the average precipitation of the region a stocking rate reflected in animal unit months has been calculated A discussion followed on the current lease agreement, the fencing responsibilities of the involved parties, the recommendation to control the silver willow and buck brush at this site the recommendation to incorporate this management plan into the future lease agreement, the dryness of the land due to the small amount of precipitation over the past year; the need to be good stewards of the land and make this a priority in addressing the new lease the need to protect the pasture land and control the number of animal units allowed on this land in addition to controlling when the animal units are permitted access to this pasture land Mr Horvey expressed the following concerns with the proposed management plan concerns with recommendation to control silver willow as it is a soil builder and fixes nitrogen, also, buck brush there is a lot of grass in buck brush native grasses should not be used for early grazing Mr Sommerville noted he had consulted with Felix Gebeck, from MAIN GRANT FOR OIL & CEREAL REGION TRIALS se— 4,U 72; �yAaSLC' MILLENNIAL TREE PARK PROJECT TABLED SCHMAUTZ PIT MGMTPLAN 4 E E KNEEHILL COUNTY COUNCIL MINUTES March 23 1999 the land resource department of the Alberta government, when preparing the management plan Mr Gebeck oversees all the lease lands along the Red Deer river establishing the rangeland stocking rates for these leases Mr Horvey recommended a second opinion be obtained in this matter and a 4H specialist be consulted It was noted the current lease on this land expires April 30/99 and it was agreed to include in the new lease a pasture management plan Mr Wagstaff nurned, in an effort to promote good stewardship of land, a tender for a monthly lease agreement, payable monthly, be drawn up for the Schmautz pit land (SI 12 20- 32- 26 -W4) with this lease to include a pasture/grazing management plan to accontntodate a "Imrintunt of forty (40) anintal unit.~ per month based on fine (S) months occupancy with the placentent and removal of these animal units for this occupancy to be deternuned at the discretion of the County's Ag Fieldnian CARRIED Mr Sommerville invited all Councillors to the creek monitoring meeting scheduled for Wednesday April 14/99 at the Torrington community hall noting a map of the monitoring area was available in the Development Officer's office Mr Sommerville and Mr Horvey left the meeting time 11 50 A.M The meeting then recessed for lunch until 1 10 P M The review of proposed changes to the Policy Book continued with Mr Jeffery continuing the review of the Transportation Policies During this review, Mr Vickery noted Council could look at the compensation rates (land damages, etc ) at some future date. Upon concluding the review of the proposed policy changes Mr Jeffery reviewed the December 2/99 Policy Review Committee minutes, noting the Blenot Ferry agreement needed to be referred to in the transportation policies the measurements quoted in the policies should be consistent (imperial or metric or both), the Horseshoe Canyon stockpile needed to be checked into to determine whether the site had been reclaimed and County s blacklist need revising to remove deceased persons from the list Mr Hanger moved acceptance of all the proposed changes to the policies, as presented and approval of the December 2, 1999, Policy Conunittee meeting minutes CARRIED Mr Jeffery requested Council's approval to send letters to all the fire departments advising their 1998 operating budgets would be used for the 1999 budget process and requesting these departments advise the County of any mayor changes to same Mrs Allan recommended the fire departments be encouraged to provide three year budget plans Mrs. Lowen named approval of Mr .1effery's request regarding the 1999 fire department budgets. CARRIED SCHMAUTZ PIT LEASE & MGMT PLAN WATER CREEK MONITORING MEETING LUNCH RECESS APPROVAL OF POLICY COMM MEETING & POLICY CHANGES 1999 FIRE DEPT BUDGETS Mr Jeffery presented a letter, from Mr Brian Hanford, outlining a proposal for property taxation he had named the Y2K municipal property tax method Mr Jeffery proceeded to review this proposal noting Mr Haniford had sent a copy of same to Alberta Municipal HANIFORD Affairs It was noted this provincial department was the proper place to send the proposal PROPERTY TAX as property taxation was addressed through provincial statute PROPOSAL Mrs. Lowen nerved to accept and file with copies of this information to be available upon request CARRIED PUBLIC HEARING RECESS Mrs Lowen moved Council recess in order to hold the public hearing scheduled for 1.30 PM MIARN 5 ��l E� G KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 CARRIED PUBLIC HEARING Mr rickery moiled Council reconi,ene, the Public Hearing portion of the meeting being RECESS conipletedl CARRIED Time 2 19 P M John Rusling Planner, and Lisa Schnuelle, Development Officer, were present when the meeting reconvened A discussion followed on the public hearing process and Mr Rusling was requested to revise the Reeve's information sheets on this process A request was made, in light of the public hearing dust held to hold an information session to address questions about the hearing prior to the public hearing Mr Rusling noted opportunity existed for the public to PUBLIC HEARING contact the municipality prior to the advertised public hearing to obtain such information, PROCESS the public hearing process was a formal process with set procedures Mr McCook entered the meeting time 2 20 P M Mrs Allan ►noi,ed first reading to Bylaw #1402, this being the hylmp to amend the County's Land Use Bylaw by allowing for a Hamlet Mobile Home Park District (HMHP) for the purpose of prow ding for mobile bonne parks in a hamlet, to redesignate the Torrington Mobile Home Park (Certificate of Title Number 791072281) from Hamlet Residential to Hamlet Mobile Home Park District, and to repeal the former village of Torrington Land Use Bylaw #165, including all amendments thereto, these BYLAW 1402 being the former i,illage of Torrington Bylaw #171, Bylaw #183, Bylaw #195 and Bylaw HAMLET MOBILE #196 HOME DISTRICT. CARRIED REDES.OF TORRINGOTN Mr Vickery nnoi,ed second reading to this bylaw• MOBILE HOME CARRIED PARK AND REPEAL OF Mr Wagstaff ►noi,ed third reading he given to this hylmv at this tinie TORRINGTON CARRIED UNANIMOUSLY LAND USE BYLAWS Mrs Loiven nim,ed third reading to Bylaw #1402 CARRIED In response to an inquiry, Mr McCook confirmed the Torrington Mobile Home Park was located on private property Mr Rusling and Mrs Sclmuelle left the meeting time 2.28 P M Mr Doug Hazelton entered the meeting time 2 30 P M Mr Hoff welcomed Mr Hazelton to the meeting and introductions were made Mr Hazelton addressed Council noting in 1986 he signed a forty nine year gravel lease with the County for the extraction of gravel from his land at the Torrington gravel pit (Pt SE 16 32 26 W4) This agreement paid a royalty to Mr Hazelton every time gravel was extracted Mr Hazelton noted the County had not extracted any gravel for a number of years, 26,800 yards was removed 2 years ago in the SE corner of the property and since that time only small amounts have been removed Mr Hazelton noted he had people who were DOUG HAZELTON very interested in taking out this gravel and processing it and he wanted to know the LEASE RE County's position Mr Hazelton discussed his lease noting upon inquiry he has TORRINGTON determined the only time such a lease (49 years) is made is when an asphalt plant set up at a GRAVEL PIT gravel site the average gravel lease is 5, 10, at the most 25 years In response to questions PT SE 16-32-26 - from Council Mr Hazelton advised his portion of land at this site is approximately 20 W4 acres, he did the gravel testing with a backhoe and estimated a 600 000 yards +/- gravel MAW 6 L� C r- -i KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 source Mr Jeffery noted the royalties in the gravel lease were paid at $0 40 $0 55 in 1990/91, $0 60 in 1992 and re negotiable Mr McCook noted Arjon was paid $0.65 when it last extracted gravel at this site Options were discussed including when the County was planning on next extracting gravel at this location and the possibility of purchasing this land to which Mr Hazelton noted he would have to discuss this option with his family Mr Hazelton inquired whether the County would consider paying $2 0000 /mth to his company until such time as the gravel is removed in other words a gravel royalty advance Mr Hazelton also inquired, as another option, whether the County would be willing to re write the lease for 25 years to 2011 A history of the lease was given and it was noted at the time the lease was made, this was the only source of gravel in the municipality The County is currently using other sources of gravel and retaining the gravel at this site for later use Mr Hazelton invited the County to gravel test the area with their own forces to determine the gravel supply An appointment was scheduled for Mr Hazelton to meet with Council on April 13 1999 at 10.00 A.M to further discuss this matter Mr Hazelton then left the meeting time 2 55 P M A discussion followed with Mr McCook noting the County s position was to use all other sources of gravel and save this source until last gravel testing can be within a 300 000 +/ yard range the quality of this gravel is not known the costs to pump the water at this site to allow gravel extraction is $0 30 /yd, the current 49 year lease expires in 2035 lease but the County has the right of renewal on the lease, a price estimate to extract 600 000 yards at this site would be $2 5 M the only change would be the royalty cost this property has not been surveyed Mr Jeffery recommended the lease agreement be referred for legal opinion with regard to the royalty rate change and memo on agreement referring to same Mr Hanger moved the County workforce do a mrinn uin of fifteen (IS) test Boles in the perinreter of Mr Hazelton 's property at the Torrington gravel pit (Pt SE 16- 32- 26 -W4) to determine the quantity and duality of gravel at this location, this area be surveyed to determine e-ract boundaries with the County paying these survey and testing costs, and further, Mr Hazelton 'N April 13, 1999, appointment with Council be changed to allow for completion of this testing and survey CARRIED The Transportation and Utilities report was presented Mr Vickery moved approval of the March 23, 1999, Transportation and Utilities Report. CARRIED DOUG HAZELTON LEARE. TORRINGTON GRAVEL PIT PT SE 16-32-26 - W4 GRAVEL TESTING & SURVEY TORRINGTON PIT DOUG HAZELTON) ccJ r�evo 7 AA ='� T M4 r4Aza-».a w APPROVAL OF A Road Committee meeting date was scheduled for April 1/99 commencing at 8 30 A.M T &U REPORT A Capital Committee Capital meeting date was scheduled for Mar 25/99 commencing at 100PM ROAD & CAPITAL The March 12/99 Road Committee Report was presented COMM MEETING Mrs Lowen moved approval of this report DATES CARRIED APPROVAL OF Mr Wagstaff reported Mr Mirrel Haller had expressed safety concerns about people ROAD COMM stopping alongside his property along SH 585 east of Trochu to view the deer he was REPORT raising and would like signs placed at this location No motion was forthcoming The following committee reports were presented and comments noted Wild Rose Economic Development Corporation Feb 4 & Mar 6/99 minutes Kneehill Housing Corporation Feb 11/99 minutes including financial report Mrs Vetter discussed the request from the Linden Lodge, to loin the Kneehill Housing Corporation Mr Jeffery reviewed the surplus /loss reported at the various housing facilities in the municipality JDAIIN HALLER SIGN REQUEST FOR SH 585 COMM REPORTS wREDC 77 KHC rl, r' i • 40 KNEEHILL COUNTY COUNCIL MINUTES March 23, 1999 Mrs [fetter inoved approval of the Wild Rose Economic Developntent Corporation and the Kneehill Housing Corporation reports, as presented. CARRIED Mr Jeffery reported the Long Term Care Review Policy Advisory Committee Request for Submission of Briefs had been received Feb 24/99 with the deadline for submissions being Feb 28/99 Mr Hanger ntoved to file this item. CARRIED SEED PLANT Three Hills & District Seed Cleaning Plant Ltd Feb 10 & Mar 10/99 minutes, Mr Hanger and Mr Vickery reported on these minutes and subsequent events FOIPP Presentation Mar 9/99 Mr Vickery and Mrs Vetter reported they had attended FOIPP this presentation in Red Deer It does not appear the impact of FOIPP will be as bad as first r, thought Last year there were 480 FOIPP requests processed in the province Mr Wagstaff stored approwd of the Three Hills & District Seed Cleaning Plant I trb and the Freedom of Information and Protection of Primacy fFOIPP) reports CARRIED CARBON FIRE Mrs Allan distributed a report on the March 22/99 Carbon/Kneehill Fire Committee COMM MEETING meeting and proceeded to review the changes agreed to by both parties to the Carbon Fire Agreement APPROVAL OF Mr Wagstaff nurned to accept the antendnients to the Carbon Fire Agreement, as AMENDED presented in the March 22, 1999, meeting report CARBON FIRE A/G CARRIED Mrs Vetter reported Joanne Weller administrator from the village of Acme, would be taking over the secretarial duties of the Kneehill Regional Water Commission as the current secretary, Wendy Barber of Carbon, was relocating to Bentley Mr Hanger homed the meeting adjourn Time 4 05 P M I' - JUMN Muni 'pal Administ for CARRIED KNEEHILL REG WATER COMM ADJOURNMENT 8 19 C I* JOIIN C JEH,EIZI RI'I'Oltl' 1Ylarch 10 23, 1999 REPORT Balance Forward $1,17982 Feb 9/99 Council lunch with Rob Penny A f & U 10500 Pending Report see attached BALANCE $1,28482 CORRESPONDI?NCE 1 Mai- 12/99 RC 110034514 Alberta Transportation and Utilities $13 12.23 $6 442 98 re SH806 & $7,369 25 re Bridge files 2 Feb 27/99 AB Gazette 3 Feb /99 Fines Distribution Summary 4 Feb 25/99 Report from Mr McCook re windshield clai n 5 Invitation to Annual Meeting of Chinook Arch V►ctmi's Services Society on Mar 23/99 6 1-cb 3/99 AB Tourism Recreational Leasing Process information 7 Mar /Apr 1999 AB Community Development Community focus newsletter 8 Spring 1999 Imperial Oil Review magazine 9 Mar 1999 AB Planning Exchange newsletter 10 Feb 1999 Status Report 11 Employment opportunity AS Fieldman County of Wetaskiwin 12 Seminar advertising VanBelle & Associates 13 Advertising AB South Tourism Destination Region 14 Advertising Canada post Corporation 15 Mar 3, 10 & 17/99 Drumheller Mail newspaper 16 Mar 3 & 17/99 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Piepke, Bryan & Nancy Single family dwelling N uutcr ejreroni 998due SL 06 29 25 W4 $90 000 00 1 ca L PENDING FILES AS AT March 23 1999 UPCOMING DATES Mar 26 1999 Employee Day for Public Works Employees Kneehill County office Mar 29 31, 1999 AAMD &C Spring Convention Convention Centre /Coast Terrace Inn Edmonton (Note all hotel reservations at the Greenwood Inn) Apr 8, 1999 Executive Committee Meeting Kneehill County office 8 30 A.M (Councillors Hoff, Vickery & Wagstaff) Apr 13, 1999 Council Meeting Kneehill County office 8 30 A.M (Contract Grader tender opening 9 00 A.M.) Apr 14 1999 Three Hills & District Seed Cleaning Plant Ltd meeting Kneehill County office 7 30 P M (Councillors Vickery and Hanger) Apr 22 l 999 ' P Executive Committee Meeting Kneehill County office 8 30 A.M (Councillors Hoff Vickery & Allan) Apr 27 1999 Council Meeting Kneehill County office 8 30 A.M JI)MENDING 1999.000 I 1:� N • Dq PENDING FILES AS AT March 23 1999 PENDING FILES RECAP 1 Linden Rubble Pit Mar 9/99 motion to table pending response from AB Environment re lease agreement for purchase of land for site expansion 2 Red Deer River Integrated Management Plan Agenda item 3 Dry Island Buffalo Jump Provincial Park Oct 13/98 Motion to send a letter to the Local Committee of the Special Places requesting the Committee retain its recommendations for the proposed development of this park as set out in their second draft document Oct 23/98 letter sent d CP Rail Line Abandonment /TrailNet Feb 16/99 Sent letter to Glen Scott, Brownlee Fryett re Feb 15/99 News Release and advising of County s position we will require development pertnits, we own the road allowances at crossings, concerns re liability, trespassing fencing etc Sending copies of all documentation on this matter to the Cosway Adjacent Landowners Association, a group of adjacent landowners who want the first right to puchase the rail line abandonments across their properties 5 Lionel Brisson, Torrington Feb 22/99 Re wrote to Mr Brisson requesting a letter detailing specifically which activities of the County could affect his medical condition and a statement of exactly how these activities impact his health Mar 8/99 Mr Brisson was in the office and provided a history, allergies signs & symptoms treatment, medication and adverse reaction this is the same document as previously provided it is not certified by his physician 6 S ecial Plac 2000 F b / .ffYli.l p es e 4 99 EC #19 Final draft received with EC recommendation to accept and file RECOMMEND FILE THiS ITEM 7 Highway Signs Nov 24/98 CM Motion approved for a Committee of Councillors Vetter and Vickery investigate the options for the new County highway signs including cost estimates and present a report to Council on same Dec 1/98 Memo given to Councillors Vickery and Vetter Feb 23/99 information referred to Councillors Vickery and Vetter s Kneehill Regional Water Committee Mar 9/99 motion to advise Three Hills the County considers the feasibility of the regional water commission to rest with joint ownership of the water plant, Three Hills initiated this process, the County does not see the viability of proceeding with the regional water commission if there is no joint ownership of the water plant Copies of letter to all participating jurisdictions 9 Bylaw Enforcement /Special Constable June 23/98 Motion approved to table until Organizational Meeting of Oct /1999 Aug 20/98 Linden phoned interested in cost sharing a bylaw enforcement officer 10 E911 Central Dispatch June 3/98 EC #2 Red Deer advises looking into full dispatch costs, etc inquiring about costs Letter sent to all towns and villages updating on same 1 l Fire Dep't Inspections Feb 23 & Mar 9/99 motions to write all towns and villages recommending approval for the IAO to undertake a review of the fire protection services and in conjunction with the Fire Chiefs, establish standards for the fire departments Response deadline to this letter set for April 30/99 Mar 11/99 letters sent 12 Town of Three Hills Garbage Mar 4/99 EC #4 Effective June 1/99 Town proposing to charge for dumping dig new cells every 3 4 years, not accept asphalt shingles Council approved EC recommendation to approve proposed changes and that there be no charge assessed for use of the pesticide site Letter sent to the town 13 Trochu Fire Hall on agenda School Division approved land transfer subject to Minister's approval County wrote school division a letter requesting the transfer be in both Trochu's and Kneehill's name Trochu to call next meeting 1.1 Torrington Ag Society July 15/98 EC #4 County to honour Torrington arena complex agreement Letter sent to Ag Society along with revised agreement To date, no response from Ag Society 15 Municipal 2000 Sponsorship Program County approved for $12,660 00 to upgrade and integrate GIS 16 Brian Haniford Purchase of Lots 1 6 Block 1 Torrington Sept 29/98 CM p 1 Motion approved to sell above lots to Mr Haniford, for $9,600 00, subject to terms County currently obtaining clear title to these lots (were former Torrington tax sale lots) Tainsh Howard arranging transaction Letters sent and titles requested 17 Fred Penner Water Adjustment Request Feb 18/99 EC #1 Mr Penner has requested an adjustment to his water bill due to water breakage on his property due to a fitting he had AXPF.NDI NG 1999.11UC N .-�a /n, "2r, a I 1� u 0 C PENDING FILES ASATMarch 13 1999 installed Council approved EC recommendation to refer this to Three Hills Letter written to Three Hills (cc Mr Penner) 18 Fire Agreement Acme /Linden Agreement changed to reflect new cost sharing effective Jan 1/99 (Kneehill 75% and Acme /Linden 25 %) Revised agreement sent to Acme and Linden for signatures 19 Cathy Bell Inquiry re User Pay System for Recreation Mar 4/99 EC #26 - Letters sent to all towns and villages requestinb information about fee Increases if the County did not support recreation specifically arenas and pools 20 Ridgeview Waste Recovery Facility Mar 9/99 Request to write Central Alberta Regional Waste Authority to inquire whether Kneehill ratepayers in the north part of County Letter sent 21 Village of Torrington Office Space Mar 9/99 Motion approved to reduce rent from $50 00 to $25 00 with the understanding KCRB and fire department shall have the use of the facility, as required Letter sent requesting Society approve of this proposal 22 Offer to Purchase Acme Shop Feb 23/99 motion approved to advise the village the asking price for the Acme shop is $160 000 00 Letter sent 23 Horseshoe Canyon Viewpoint Mar 9/99 motion approved County offer to purchase the viewpoint area arrange meeting with interested parties to discuss options for development negotiate with the province towards repaving this area in conjunction with Highway upgrading and realignment project Transportation Items. 1 Schmautz Pit - July 2/98 Reported wells are being monitored Applications in to the province and awaiting province's response 2 Winther Icing Problem Lonnie experimenting with hi hoe 3 Mt Vernon Water Advised Co op County not willing to provide any freebies. Co op responsible for seeding and restoration of the ditches Road Committee to follow up File in vault 4 Hesketh Hill Survey - Oct 8/98 EC #14 Recommendation to have Mr McCook and Mr Berdahl meet on site with County surveyor to agree upon exact road boundaries and address curves, County to transfer Lots 1 10 & Block R in Hesketh to Mr Berdahl in lieu of Mr Berdahl to transfer that portion of his land on the road survey, County to pay for all costs associated with this matter Letter sent to Mr Berdahl Jan 29/99 Mr Berdahl phoned inquiring about the status of this Feb 2/99 Phone Mr Berdahl and advised PWS has spoken with surveyor Mr Robin Arthurs and Mr Arthurs to contacted Mr Berdahl and Mr McCook when he goes out to this site 5 Radio System Upgrading Mr McCook looking after this and will be reporting on assessment of the system and redefining the scope of work for the upgrade when all information received (Note Lonnie has this file) JIN1'I:N DING 1999.1)OC 3