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HomeMy WebLinkAbout1999-03-09 Council Minutes0 C �J KNEEHILL COUNTY AGENDA COUNCIL MEETING March 9. 1999 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report March4 1999 5 Accounts Payable APPOINTMENTS. 10 00 A M Lonnie D McCook, Public Works Superintendent GENERAL 6 Torrington Rent 7 Farm Family Award TRANSPORTATION ITEMS. 8 Transportation and Utilities Report COMMITTEE REPORTS 9 Wild Rose Economic Development February 4 1999 10 Kneehill Housing Corporation February 11, 1999 11 Kneeh►11 Housing Corporation Finance Meeting February 11 1999 12 Long Term Care Review Policy Advisory Committee February 28 1999 13 Three Hills & District Seed Cleaning Plant February 10 1999 LATE ITEMS. 14 Parkland Savings & Credit Union Tickets for 55th Annual Meeting 15 Letter from Village of Acme re Request for erection of signs 16 Letter from Town of Troche re Regular Joint Meeting 17 Letter from the Minister of Community Development re Community Lottery Board Grant 18 Cancellation of March 2 1999 Meeting with Wheatland County and Golden Hills Regional Division 1 0 CJ KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 A regular meeting of Council was held in the Kneehill County office 232 Main Street Three Hills, Alberta on Tuesday March 9 1999, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Deputy Reeve Richard M Vickery Councillors Marylea Lowen M Glen Wagstaff Marjorie D Vetter James M Hanger Division Two Division Six Division One PRESENT Division Seven Division Four Division Five John C Jeffery Administrator was present along with Jennifer Deak, Assistant Administrator who recorded the minutes Councillor Jane Allan was absent from the meeting. Reeve Otto Hoff called the meeting to order at 9 35 A.M CALL TO ORDER Requests were made to add the following items to the agenda ADDITIONS & 8a Fire Department Evaluation APPROVAL OF 8b Road Study for Secondary Highways AGENDA Mr Vickery inrved approval of agenda with the aboi,e noted additions CARRIED APPROVAL OF Mrs Vetter moi,ed approi,al of the February 23, 1999, minutes MINUTES CARRIED APPROVAL OF JCJ Mrs I oiven named approi,trl of Mr Jeffery 1,v report. REPORT CARRIED EXEC COMM The Executive Committee report was presented REPORT Mr Wagstaff requested Executive Committee item #3, Grader Contract be furthero�.a discussed when Mr McCook was present Under Executive Committee #4 Waste Management Meeting March 1, 1999, Mr Vickery requested a letter be written to Pine Lake to see if County residents could use this site for waste disposal It was noted Executive Committee #9, Alberta Transportation and Utilities Road Study was on the agenda as a separate item Under Executive Committee #18 Golden Hills School Division Feb 9/99 meeting, it was agreed the ownership of the Trochu lot for the proposed fire hall facility should be jointly owned by the town of Trochu and Kneehill County Mr Wagstaff moi,ed approral of the L_recutme Committee report with the exception of report items #3, Grader Contract, and #9, Alberta Transportation and Utilities Road study CARRIED A recess was held from 9 55 A M 10 00 A M Mr Lonnie McCook the Public Works Superintendent, was present when the meeting continued WASTE MGMT ATU ROAD STUDY O FjyJ,..iJTc S TROCI U FIRE FACILITY LOT ac, 7,eny—, APPROVALOF EXEC. COMM. REPORT APPROVAL OF Mr Hanger named approval of the accounts presented for payment to -clay, subject to ACCOUNTS reipieiv by the Finance Committee of Councillors Hoff, Vickery, Loiven and Vetter CARRIED .1DQIIIN N KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 The Transportation and Utilities report was presented T &U REPORT Mr McCook distributed a price list and comparison for some public works equipment that required replacement and proceeded to discuss these items noting two packers (S 1 79 and S 2 87) could be traded in for a new one for a net cost of approximately $182,206 00 Mr McCook then reviewed the trade in of the scraper (R -4 91) for a net cost of $405,759 00 Mr McCook recommended the crawler (C 1 85) not be considered for trade at this time due to the current market conditions (poor trade in consideration) and suggested this piece of equipment be kept another year A discussion followed on keeping within the D7 range APPROVAL TO for the crawler as this range best met the County s requirements the possibility of checking TRADE IN AND out the used market for this equipment along with the need to ensure any used equipment PURCHASE purchased was thoroughly checked out (need to know hours organization, who used etc.) PACKER AND Mr McCook discussed the arrangements he was making with Finning re warranty work SCRAPER being done by the County shop and all future FOB to be the County shop, not Calgary Mr Hanger moved authorization he given to the Punbhe Works Superintendent to purchase a new packer rut a cost, net of trade in of two packers (S -1 -79 and S -2 -87) of $183, 000. oo plus GST and a scraper, net of trade in (?f one scraper (R -4 -91) of $406, 000 00 plus G ST for a total net erpendtture not to exceed $590, 000.00 plus GST CARRIED APPROVAL OF Mr Vickery rrroverd approval of the Transportation and Utilities report, including the T &U REPORT defensive driving course for the 1999 Employee Day and the addition of hvo 1999 road AND DIv. 2 ROAD projects for Division 2 that being PROJECTS Swahwell Protect W of 15 & 22 - -30 -24 W4 2 miles Ralston Protect W of 29 & 32 - 29 -24 W4 2 mules. CARRIED Mr McCook noted lie would schedule the Employee Day for March 26 1999 EMPLOYEE DAY 9�� /7?6Ho a PuIS Mr Vickery discussed the motion approved at the last Council meeting, regarding the fire "`ve 6 5 g -.k department evaluation and expressed concerns about the response deadline of June 1/99 and requested Council's consideration to advance this response deadline date It was noted the correspondence had not been sent to the towns and villages regarding this matter Mr Vickery discussed the possibility in the event the towns and villages were not to agreement for this evaluation of the County proceeding with this evaluation based on its fire obligations FIRE DEPT EVALUATION Mr Vickery inoved an amendment to the February 23, 1999, notion regarding the fire DEADLINE evaluations with this amenrhnent being to change the deadline date for responses from AMENDMENT the towns and villages front Mute 1, 1999, to April 30, 1999 CARRIED Mr Jeffery reported an the road study meeting held on March 3/99 with Alberta Transportation and Utilities and other jurisdictions The objective of this road study, to be undertaken by the province, is to assess the road systems and recommend strategies for improvement, look at refining the `disentanglement process, redefining the grant system Ten municipalities have been requested to participate in this road study The province will be paying for the study with the municipalities in conjunction with engineers, to define traffic patterns the effect of intensive livestock operations and inland terminals on local infrastructure Mr McCook noted this would be a good exercise to determine local traffic patterns AT &U ROAD STUDY Mrs Vetter moved to accept and file curd ftu-ther, the County commit to this road study -!�a ram lZe, M9 and assist, hoverer possible, the province in conrpdurg their data for this undertaking p' /°`M,,J ffi` CARRIED Mr Jeffery reported he had met with some representatives from Torrington, Mr Lionel TORRINGTON Brisson and Mr Fred Pfeifer who had reviewed several issues including the financial MEETING ✓tin Div 2 KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 accounting for the hamlet, discussed the various messes (garbage) in the hamlet want the TORRINGTON water meters put on hold want to be on an advisory committee MEETING Mrs Vetter reported she had spoken with Diane Kurta, Stan Cox and Mack Hutton about forming an advisory committee that could meet four times per year at the old village office to discuss mutual concerns Mrs Vetter then discussed the Torrington Tourism Action Society noting this organization had arranged three tours of the Gopher Museum in March Mrs Vetter noted she would like to see the rent this Society pays for the use of the old village office eliminated, noting this office space is also utilized by the local Kneehill Community Resource Board (KCRB) worker, the library and the local fire department Mrs Vetter nuored the rent charged to the Torrington Tourism Action Society be eliminated in heu of the other groups and organizations also accessing and httilizing this facility, as required A discussion followed Mrs Vetter nnoved to amend her nnotion as follows Moved the rent charged to the Torrington Tourism Action Society be reduced from $50.00 per ninth to $25 00 per ninth with the understanding the KCR13 and the fire department have the use of this fachhty, as required A vote was taken on the amended motion and it was declared CARRIED Mrs Vetter reported on the meeting she had attended the previous evening at the village of Linden with their Council and AB Environmental Protection to discuss the Linden Rubble Pit Mrs Vetter reported a lease had been negotiated with the adjacent landowner for the site expansion AB Environment had taken a copy of this lease for review, AB Environment has expressed a preference for the County to continue with this site development Mr Wagstaff moved to table this matter until fhtrther information Alberta Rnwronnnental Protection. is received front CARRIED Mr Jeffery reviewed as information the March 4/99 correspondence from the town of Three Hills to its residents regarding the town s long term business plan Mr Jeffery noted the town states that their analysis showed that due tot he lack of provincial grants and loss of commercial and industrial tax base, the town does not have sufficient resources to maintain roads waster and sewer infrastructure in the future Mr Jeffery then reviewed the profile of community strengths and weaknesses opportunities, vision mission statement and goals Mr Jeffery then advised he had another appointment and left the meeting time 11 30 A.M Mr Hanger proceeded to discuss the contract grader agreement noting he would like to see this contract tendered as it had been two years since the last tender process for this division Mr McCook discussed the ongoing costs to monitor the contract graders, noting these costs were not factored into the costing of same It was agreed the grader contract should be tendered every two years Mr Vickery nii,ed to tender, fur a one year terns, the County's grading rcgtthrenients for Drnhsion I and Drnhshon 5 with the tender opening to be scheduled for April 13, 1999, at 9 00 A M CARRIED ii)hIJ 11N TORRINGTON TOURISM ACTION SOCIETY RENT REDUCTION LINDEN RUBBLE SITE REPORT �- /d THREE HILLS LONGTERM PLANNING f� CONTRACT GRADER TENDER 3 L 1 Ln 0 KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 Mr McCook reported Maverick Land Consultants agents for CEC Resources Ltd , have requested the County waive the thirty (30) metre pipeline setback in order to allow construction of the pipeline on the south side of SH 575 at or near the base of the cliff In addition, approval is also beinL sought to cross SH 575 to tie in the 9 23 29 21 W4 well It was noted the pipeline route is from 9 -23 29 21 W4 to 15 23 29 21 W4 Mr McCook noted this pipeline had been purchased from Westdrum Energy Ltd and the new owner wished to add onto the project An agreement had previously been made with Westdrum energy to alter the routing of the section of pipeline 15 23 29 21 W4 to 08 29 -29 21 W4 Mrs I oven moved the Public Works Superintendent be authorized, at his discretion, to relay the county's thirty (30) metre set back for this project providing the proper documents are signed by all involved parties with regard to liability and construction standard~ and requirentents. CARRIED CEC RESOURCES SET BACK RELAXATION 9- 23- 29 -21 -W4 zfe-7,M'S la 7o AX %1:,1X11 11,k t7.a T.rs A Road Committee date was scheduled for Friday March 12/99 commencing at 8.30 A.M Mr Wagstaff noted he would be unable to attend this meeting and the committee member ROAD COMM alternate Mr Hanger, noted he would try to attend same DATE The meeting recessed for lunch from 11 50 A.M until 1 15 P M Mr McCook was not present when the meeting continued Mr Jeffery was present when the meeting continued Mr Jeffery requested names for the Calgary Stampede Farm Family Award It was agreed each Councillor provide Mr Sommerville with possible nominations for this award Mr Jeffery reported Parkland Savings and Credit Union Ltd had sent two tickets for their annual meeting and banquet scheduled for Mar 27/99 at the Westerner in Red Deer It was agreed Mr Vickery and his spouse attend this event Mrs Deak noted she would phone Parkland to confirm their attendance Mr Jeffery read a letter from the village of Acme requesting "Use of Engine Retarder Brakes are Prohibited" signs be installed at a minimum of three locations along SH 806 and SH 575 that border the village The village has also requested a larger `Stop' sign be placed at the intersection of SH 575 and SH 806 (Acme Cemetery Corner) Two accidents one being fatal have occurred at this location during the past year Tile village also recommends the County consider installing rumble strips A discussion followed on the need not to restrict truckers using this intersection especially in light of the safety concerns Mrs Vetter moved a letter be sent to the village of Acme advising this is an intersection of two secondary highways and given the safety concerns, the County cannot consider restricting the use of brakes in any form (engine retarder or other) Further, the request for a larger "Stop" sign and rumble strips at the intersection of SH 575 and SH 575 (Acine Cemetery Corner) will be referred to the County's Road Contnuttee for a reconintendation CARRIED LUNCH RECESS FARM FAMILY AWARD sue/, 14Azqa3 PSCU ANNUAL MEETING ACME REQUEST RE SIGNS SH 575 & SH 806 �' MAO �a/ss1 TROCHU LETTER Mr Jeffery reported the town of Trochu has sent a letter to the town of Three Hills (with a RE. JOINT copy to the County and villages in Kneehill) advising it has passed a motion to attend the MEETING next Regular Joint Meeting to be held in Three Hills Mr Vickery moved to accept and file this information CARRIED CLB GRANT TO KNEEHILL Mr Jeffery reported Kneehill Ambulance has received a grant in the amount of $10 000 00, AMBULANCE RE. from the local Community Lottery Board for the upgrading of the radio communications RADIO UPGRADE System to accommodate the 911 service ,46 JUAWN 4 L E u KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 Mr Hanger moved to accept and file rind fnnrther, a letter of thanl(s and appreciation be sent to the Contnnunity I ottery Board. CARRIED Mr Jeffery reviewed the March 2/99 meeting with Wheatland County It was agreed by all present, this meeting was very beneficial and lots of issues had been discussed, including fire joint assessment, intensive livestock operations and other planning issues garbage, special constable/bylaw enforcement recreation, Marigold Library fencing, mowing, SH 841 and SH 836 and the diversity of operations between the two counties were discussed It was agreed it would probably not be cost effective for Kneehill to do the fencing requirements for Wheatland and it was noted the Public Works Superintendent had REPORT RE indicated this crew is utilized in other operations when not fencing. The economics of MEETING WITH Wheatland's grader /grass mower was discussed and it was agreed to make arrangements to WHEATLAND view this equipment in operation A recommendation was made to have more such F meetings with the County s adjacent municipalities Mr Wagstaff ►novel to accept Fund file this report CARRIED Mr Jeffery reported the town of Drumheller had advised it was interested in partnering with the County in the operation of the Horseshoe Canyon and recommend the County offer to purchase this site from AB Environmental Protection with the understanding the County and town would then explore all options available for this site The town notes it is committed to ensuring this viewpoint remains open as a tourist attraction and is operated at a high standard The 1996 costs for AB Environmental Protection to operate this viewpoint area have also been included with this letter and are reported at $13 285 00 which does not include grass /weed control, security gravel /grading, administration HORSESHOE Mrs I owen nn ved the Conrnty offer to purchase, front Alberta Environmental CANYON Protection, for the sum of one dollar ($d 00), the land at the Horseshoe Canyon VIEWPOINT AREA Viewpoint, arrange a meeting with all interested parties to discuss options for development at this location, request from Alberta Transportation and Utilities their portion of this wren, and negotiate with the province towards repaving this area in coninunctnon with their Highway 9 upgrading and realignment project CARRIED Mr Jeffery proceeded to review the history of the Three Hills Red Deer River Water Project undertaken in the early 1980's to provide water from the Red Deer River to Three Hills, Ruarkville Grantville and PBI It was noted at this time Ruarkville Grantville and PBI were part of Kneehill and had not yet been incorporated into the town of Three Hills THREE HILLS Mr Jeffery noted the cost of the project including the water plant was $8 7 million of WATER PLANT which $6 7 million was realized through grants, $1 3 million by the town of Three Hills and HISTORY the $0 7 million balance paid by PBi ($612 740 00) and through debentures with the ratepayers of Ruarkville ($76,327 00) and Grantville ($39,833 00) Mrs Vetter reported the town of Three HMis, at the last Kneehill Regional Water Committee meeting had informed the Committee it was not selling the water plant to the regional water group It was noted in the Committee's questionnaire, all participating jurisdictions except Three Hills, had indicated they wanted the regional water commission to own the water plant Three Hills had not answered this questionnaire /survey Mr Hanger inquired whether the town was financially sound to ensure the maintenance for the water line Mrs Vetter noted all the participating jurisdictions were now going back to KNEEHILL their respective Councils to report Three Hills decision not to sell this water plant and to REGIONAL seek further direction A discussion followed on the need to deal with the ownership of the WATER COMM. water plant and the lack of viability should this commission not have ownership (either a part or whole) of the water plant The required upgrading of the water plant to accommodate the future water commission was discussed along with the financial burden of same Mrs Vetter reported Mrs Bauman, the mayor of Three Hills, had read a letter to the JDAHN E U KNEEHILL COUNTY COUNCIL MINUTES March 9, 1999 Committee outlining the town's reasoning for not selling this water plant Mr Vickery inoved a letter he sent to the town of Three Hills, with copies to the participatnrgjurisdictions in the Kneehill Regional Water Coninuttee, advising Kneehill County considers the feasihility of the Kneehill Regional Water Committee to rest with joint ownership of the Three Hills water plant and water line and it was the County's understanding Three Ilills initiated this process and further, the County does not see the viabihty of proceeding with the Kneehill Regional Water Committee if there is no joint ownership of the water plant with the involvedjurisdictions CARRIED UNANIMOUSLY Mrs Deak briefly left the meeting and returned with the Kneehill Regional Water Committee file for Mr Jeffery to review Mrs Vetter reported on the strategic planning session she had attended for the Wild Rose Economic Development Corporation Mrs Vetter recommended an elected official be appointed to this board upon the expiration of the County's current member at large appointment KNEEHILL REGIONAL WATER COMM. AX10;� c� Aw �iar7�c�P�7,wt�, Mrs. Vetter proved Mrs Phyllis Wilson, the County's nieniber at large on the old Rose WREDC Economic Development Corporation hoard, be thanked for her past services and MEMBERSHIP advised, upon expiration of her term of gffice, the County will he appointing an elected official to this board ea �veEV� CARRIED APPROVAL OF Mrs I oven moved approval of Ms Vetter's report. WREDC REPORT CARRIED Mr Jeffery proceed to read the April 25/97 letter from the town of Three Hills advising of the town s motion to meet and discuss forming a regional water commission It was agreed a copy of this letter be included with the letter to the town of Three Hills regarding their water plant Mr Richard Marz, MLA entered the meeting - time 2.45 P M On behalf of Council Mr Hoff welcomed Mr Marz to the meeting Mr Marz thanked Council and proceeded to update and discuss various issues with Council Mr Marz thanked Council for their time and discussion and left the meeting Time 4 18 P M Mr Hanger reported on the recent happenings at the Three Hills & District Seed Cleaning Plant Ltd Mr Hoff reported on March 4/99 during lunch at the Country Cousins Restaurant in Linden, he was approached by Mr Francis Cullum and another gentleman (later determined to be Mr Brian Croster) Mr Croster asked Mr Hoff how the two County Councillors on the seed plant (Three Hills & District Seed Cleaning Plant) could be removed Mr Hoff proceeded to inform these gentlemen how the County appointments were made at the annual Organizational Meeting Mr Hoff moved the halance (?f the agenda he tabled until the neat meeting The meeting then adjourned time 4 40 P M Reeve JDAHN Mun At nistrato CARRIED KNEEHILL REGIONAL WATER COMM. RICHARD MARZ MLA INTO MEETING THREE HILLS SEED PLANT REPORT BAL OF AGENDA TABLED ADJOURNMENT G �1 40 0 0 JOHN C JEFFERY REPORT February 23 March 9 1999 REPORT. Balance Forward $ 1,17982 BALANCE $1 17982 CORRESPONDENCE. 1 Feb 25/99 Rec #0034451 AB Treasury Bleriot Ferry Agreement $110 000 00 2 Feb 13/99 Alberta Gazette 3 1999 Calgary Stampede Parade Information Kit 4 Action on Waste Brochure Household Hazardous Waste Round Up 5 Employment Opportunity Manager of Engineering, Leduc County 6 Seminar advertising The 1999 Conference for Women 7 Seminar advertising Dealing with the Gas Flaring Problem in the Oil Industry 8 Seminar advertising Construction Contracting Practical and Legal Perspectives 9 Trade Show advertising Beyond 2000 10 Course advertising Mount Royal College 11 Sept /99 GFOA Conference brochure 12 Winter 1999 Sport and Recreation newsletter 13 March /April 1999 Community Focus newsletter 14 Feb 1999 Status Report newsletter 15 Fall/Winter 1998 Animal Kind newsletter 16 Feb 17 24/99 Drumheller Mail newspaper 17 Feb.22/99 Journal of Commerce newspaper 18 Feb.24/99 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Wiebe, Edwin NW 23 30 25 4 Addition to Residence $17 000 00 2 Miller Ed,Hi Way 21 Feeders SW 10 29 24 4 Calving Barn $46,00000 3 Wipf John Ptn N W 12 30 25 4 Mobile Home /Shed /Garage 16 x 72 $46000.00 4 Kroes Tony Moving House on to property 5 Adam Gary Mobile Home 16 x 70 Minute /jcjreport 1999doc Ptn S.E 28 30 24 4 $20,00000 SW 1933234 $50,00000 1 U 1 G Transportation and Utilities March 9,1999 1 I'd like to propose for future bridge work that is of the maintenance origin that instead of going to tender we just get prices from the contractors This would save us a feiN bucks in setting up the tender and we also know who the players are before hand anyway 111 check with AMU to see if they have any concerns with it. 2 I have more information on the defensive driving course I brought up last council The course Includes driving, tactics intersection problems, high hazard areas etc The duration of the course is 6 hours and costs $35/head. 3 I would like to set up a road comnuttee date towards the end of the week if possible 4 The roads have been opened up after our little snow We will be starting on dirt roads today to get them opened before we get the big thaw 5 The gravel crew is hauling out of Bauers to the 2127 stockpile site 6 A concern that keeps coming up time after tune is the level of service we are providing in hamlets It seems Torrington has this idea they need a higher level of service than anyone else There are more complaints from this hamlet than anyother' We try our best to give the same level of service to all hamlets but these guys want a full time same day service for nothing. Do we need to set new policy for hamlets? 7 Otto and I discussed other options for the road program for division 2 after-the Miller road cancellation. The alternative project would be the 2 mules north off 575 past Ralston's and the first 2 mules south of the Linden road on old 21 8 I have put together prices that I received from Finning for equipment the capital committee is looking at. These are the only prices in at this time, and being it s heavy equipment I would like to nuke some recommendations on purchasing in order to meet shipping dates. <?- iPlEvv 7P)S S� P, L of M „r,�rEs 20c