HomeMy WebLinkAbout1999-03-09 Council Minutes0
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KNEEHILL COUNTY
AGENDA COUNCIL MEETING
March 9. 1999
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report March4 1999
5 Accounts Payable
APPOINTMENTS.
10 00 A M Lonnie D McCook, Public Works Superintendent
GENERAL
6 Torrington Rent
7 Farm Family Award
TRANSPORTATION ITEMS.
8 Transportation and Utilities Report
COMMITTEE REPORTS
9 Wild Rose Economic Development February 4 1999
10 Kneehill Housing Corporation February 11, 1999
11 Kneeh►11 Housing Corporation Finance Meeting February 11 1999
12 Long Term Care Review Policy Advisory Committee February 28 1999
13 Three Hills & District Seed Cleaning Plant February 10 1999
LATE ITEMS.
14 Parkland Savings & Credit Union Tickets for 55th Annual Meeting
15 Letter from Village of Acme re Request for erection of signs
16 Letter from Town of Troche re Regular Joint Meeting
17 Letter from the Minister of Community Development re Community Lottery Board
Grant
18 Cancellation of March 2 1999 Meeting with Wheatland County and Golden Hills
Regional Division
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
A regular meeting of Council was held in the Kneehill County office 232 Main Street
Three Hills, Alberta on Tuesday March 9 1999, commencing at 8 30 A.M
The following were present for the meeting
Reeve Otto Hoff
Deputy Reeve Richard M Vickery
Councillors Marylea Lowen
M Glen Wagstaff
Marjorie D Vetter
James M Hanger
Division Two
Division Six
Division One PRESENT
Division Seven
Division Four
Division Five
John C Jeffery Administrator was present along with Jennifer Deak, Assistant
Administrator who recorded the minutes
Councillor Jane Allan was absent from the meeting.
Reeve Otto Hoff called the meeting to order at 9 35 A.M CALL TO ORDER
Requests were made to add the following items to the agenda ADDITIONS &
8a Fire Department Evaluation APPROVAL OF
8b Road Study for Secondary Highways AGENDA
Mr Vickery inrved approval of agenda with the aboi,e noted additions
CARRIED
APPROVAL OF
Mrs Vetter moi,ed approi,al of the February 23, 1999, minutes MINUTES
CARRIED
APPROVAL OF JCJ
Mrs I oiven named approi,trl of Mr Jeffery 1,v report. REPORT
CARRIED
EXEC COMM
The Executive Committee report was presented REPORT
Mr Wagstaff requested Executive Committee item #3, Grader Contract be furthero�.a
discussed when Mr McCook was present
Under Executive Committee #4 Waste Management Meeting March 1, 1999, Mr Vickery
requested a letter be written to Pine Lake to see if County residents could use this site for
waste disposal
It was noted Executive Committee #9, Alberta Transportation and Utilities Road Study
was on the agenda as a separate item
Under Executive Committee #18 Golden Hills School Division Feb 9/99 meeting, it was
agreed the ownership of the Trochu lot for the proposed fire hall facility should be jointly
owned by the town of Trochu and Kneehill County
Mr Wagstaff moi,ed approral of the L_recutme Committee report with the exception of
report items #3, Grader Contract, and #9, Alberta Transportation and Utilities Road
study
CARRIED
A recess was held from 9 55 A M 10 00 A M
Mr Lonnie McCook the Public Works Superintendent, was present when the meeting
continued
WASTE MGMT
ATU ROAD STUDY
O FjyJ,..iJTc S
TROCI U FIRE
FACILITY LOT
ac, 7,eny—,
APPROVALOF
EXEC. COMM.
REPORT
APPROVAL OF
Mr Hanger named approval of the accounts presented for payment to -clay, subject to ACCOUNTS
reipieiv by the Finance Committee of Councillors Hoff, Vickery, Loiven and Vetter
CARRIED
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
The Transportation and Utilities report was presented
T &U REPORT
Mr McCook distributed a price list and comparison for some public works equipment that
required replacement and proceeded to discuss these items noting two packers (S 1 79 and
S 2 87) could be traded in for a new one for a net cost of approximately $182,206 00 Mr
McCook then reviewed the trade in of the scraper (R -4 91) for a net cost of $405,759 00
Mr McCook recommended the crawler (C 1 85) not be considered for trade at this time
due to the current market conditions (poor trade in consideration) and suggested this
piece
of equipment be kept another year A discussion followed on keeping within the D7 range
APPROVAL TO
for the crawler as this range best met the County s requirements the possibility of checking
TRADE IN AND
out the used market for this equipment along with the need to ensure any used equipment
PURCHASE
purchased was thoroughly checked out (need to know hours organization, who used etc.)
PACKER AND
Mr McCook discussed the arrangements he was making with Finning re warranty work
SCRAPER
being done by the County shop and all future FOB to be the County shop, not Calgary
Mr Hanger moved authorization he given to the Punbhe Works Superintendent to
purchase a new packer rut a cost, net of trade in of two packers (S -1 -79 and S -2 -87) of
$183, 000. oo plus GST and a scraper, net of trade in (?f one scraper (R -4 -91) of
$406, 000 00 plus G ST for a total net erpendtture not to exceed $590, 000.00 plus GST
CARRIED
APPROVAL OF
Mr Vickery rrroverd approval of the Transportation and Utilities report, including the T &U REPORT
defensive driving course for the 1999 Employee Day and the addition of hvo 1999 road AND DIv. 2 ROAD
projects for Division 2 that being PROJECTS
Swahwell Protect W of 15 & 22 - -30 -24 W4 2 miles
Ralston Protect W of 29 & 32 - 29 -24 W4 2 mules.
CARRIED
Mr McCook noted lie would schedule the Employee Day for March 26 1999 EMPLOYEE DAY
9�� /7?6Ho a PuIS
Mr Vickery discussed the motion approved at the last Council meeting, regarding the fire "`ve 6 5 g -.k
department evaluation and expressed concerns about the response deadline of June 1/99
and requested Council's consideration to advance this response deadline date It was noted
the correspondence had not been sent to the towns and villages regarding this matter Mr
Vickery discussed the possibility in the event the towns and villages were not to agreement
for this evaluation of the County proceeding with this evaluation based on its fire
obligations FIRE DEPT
EVALUATION
Mr Vickery inoved an amendment to the February 23, 1999, notion regarding the fire DEADLINE
evaluations with this amenrhnent being to change the deadline date for responses from AMENDMENT
the towns and villages front Mute 1, 1999, to April 30, 1999
CARRIED
Mr Jeffery reported an the road study meeting held on March 3/99 with Alberta
Transportation and Utilities and other jurisdictions The objective of this road study, to be
undertaken by the province, is to assess the road systems and recommend strategies for
improvement, look at refining the `disentanglement process, redefining the grant system
Ten municipalities have been requested to participate in this road study The province will
be paying for the study with the municipalities in conjunction with engineers, to define
traffic patterns the effect of intensive livestock operations and inland terminals on local
infrastructure Mr McCook noted this would be a good exercise to determine local traffic
patterns AT &U ROAD
STUDY
Mrs Vetter moved to accept and file curd ftu-ther, the County commit to this road study -!�a ram lZe, M9
and assist, hoverer possible, the province in conrpdurg their data for this undertaking p' /°`M,,J ffi`
CARRIED
Mr Jeffery reported he had met with some representatives from Torrington, Mr Lionel TORRINGTON
Brisson and Mr Fred Pfeifer who had reviewed several issues including the financial MEETING
✓tin Div
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
accounting for the hamlet, discussed the various messes (garbage) in the hamlet want the TORRINGTON
water meters put on hold want to be on an advisory committee MEETING
Mrs Vetter reported she had spoken with Diane Kurta, Stan Cox and Mack Hutton about
forming an advisory committee that could meet four times per year at the old village office
to discuss mutual concerns
Mrs Vetter then discussed the Torrington Tourism Action Society noting this organization
had arranged three tours of the Gopher Museum in March Mrs Vetter noted she would
like to see the rent this Society pays for the use of the old village office eliminated, noting
this office space is also utilized by the local Kneehill Community Resource Board (KCRB)
worker, the library and the local fire department
Mrs Vetter nuored the rent charged to the Torrington Tourism Action Society be
eliminated in heu of the other groups and organizations also accessing and httilizing this
facility, as required
A discussion followed
Mrs Vetter nnoved to amend her nnotion as follows
Moved the rent charged to the Torrington Tourism Action Society be reduced from
$50.00 per ninth to $25 00 per ninth with the understanding the KCR13 and the fire
department have the use of this fachhty, as required
A vote was taken on the amended motion and it was declared
CARRIED
Mrs Vetter reported on the meeting she had attended the previous evening at the village of
Linden with their Council and AB Environmental Protection to discuss the Linden Rubble
Pit Mrs Vetter reported a lease had been negotiated with the adjacent landowner for the
site expansion AB Environment had taken a copy of this lease for review, AB Environment
has expressed a preference for the County to continue with this site development
Mr Wagstaff moved to table this matter until fhtrther information
Alberta Rnwronnnental Protection.
is received front
CARRIED
Mr Jeffery reviewed as information the March 4/99 correspondence from the town of
Three Hills to its residents regarding the town s long term business plan Mr Jeffery noted
the town states that their analysis showed that due tot he lack of provincial grants and loss
of commercial and industrial tax base, the town does not have sufficient resources to
maintain roads waster and sewer infrastructure in the future Mr Jeffery then reviewed the
profile of community strengths and weaknesses opportunities, vision mission statement and
goals
Mr Jeffery then advised he had another appointment and left the meeting
time 11 30 A.M
Mr Hanger proceeded to discuss the contract grader agreement noting he would like to see
this contract tendered as it had been two years since the last tender process for this division
Mr McCook discussed the ongoing costs to monitor the contract graders, noting these
costs were not factored into the costing of same It was agreed the grader contract should
be tendered every two years
Mr Vickery nii,ed to tender, fur a one year terns, the County's grading rcgtthrenients for
Drnhsion I and Drnhshon 5 with the tender opening to be scheduled for April 13, 1999, at
9 00 A M
CARRIED
ii)hIJ 11N
TORRINGTON
TOURISM ACTION
SOCIETY RENT
REDUCTION
LINDEN RUBBLE
SITE REPORT
�- /d
THREE HILLS
LONGTERM
PLANNING
f�
CONTRACT
GRADER TENDER
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
Mr McCook reported Maverick Land Consultants agents for CEC Resources Ltd , have
requested the County waive the thirty (30) metre pipeline setback in order to allow
construction of the pipeline on the south side of SH 575 at or near the base of the cliff In
addition, approval is also beinL sought to cross SH 575 to tie in the 9 23 29 21 W4 well It
was noted the pipeline route is from 9 -23 29 21 W4 to 15 23 29 21 W4 Mr McCook
noted this pipeline had been purchased from Westdrum Energy Ltd and the new owner
wished to add onto the project An agreement had previously been made with Westdrum
energy to alter the routing of the section of pipeline 15 23 29 21 W4 to 08 29 -29 21 W4
Mrs I oven moved the Public Works Superintendent be authorized, at his discretion, to
relay the county's thirty (30) metre set back for this project providing the proper
documents are signed by all involved parties with regard to liability and construction
standard~ and requirentents.
CARRIED
CEC RESOURCES
SET BACK
RELAXATION
9- 23- 29 -21 -W4
zfe-7,M'S la 7o AX
%1:,1X11 11,k t7.a T.rs
A Road Committee date was scheduled for Friday March 12/99 commencing at 8.30 A.M
Mr Wagstaff noted he would be unable to attend this meeting and the committee member ROAD COMM
alternate Mr Hanger, noted he would try to attend same DATE
The meeting recessed for lunch from 11 50 A.M until 1 15 P M
Mr McCook was not present when the meeting continued
Mr Jeffery was present when the meeting continued
Mr Jeffery requested names for the Calgary Stampede Farm Family Award It was agreed
each Councillor provide Mr Sommerville with possible nominations for this award
Mr Jeffery reported Parkland Savings and Credit Union Ltd had sent two tickets for their
annual meeting and banquet scheduled for Mar 27/99 at the Westerner in Red Deer It was
agreed Mr Vickery and his spouse attend this event Mrs Deak noted she would phone
Parkland to confirm their attendance
Mr Jeffery read a letter from the village of Acme requesting "Use of Engine Retarder
Brakes are Prohibited" signs be installed at a minimum of three locations along SH 806 and
SH 575 that border the village The village has also requested a larger `Stop' sign be
placed at the intersection of SH 575 and SH 806 (Acme Cemetery Corner) Two accidents
one being fatal have occurred at this location during the past year Tile village also
recommends the County consider installing rumble strips A discussion followed on the
need not to restrict truckers using this intersection especially in light of the safety concerns
Mrs Vetter moved a letter be sent to the village of Acme advising this is an intersection
of two secondary highways and given the safety concerns, the County cannot consider
restricting the use of brakes in any form (engine retarder or other) Further, the request
for a larger "Stop" sign and rumble strips at the intersection of SH 575 and SH 575
(Acine Cemetery Corner) will be referred to the County's Road Contnuttee for a
reconintendation
CARRIED
LUNCH RECESS
FARM FAMILY
AWARD
sue/, 14Azqa3
PSCU ANNUAL
MEETING
ACME REQUEST
RE SIGNS SH 575
& SH 806
�' MAO �a/ss1
TROCHU LETTER
Mr Jeffery reported the town of Trochu has sent a letter to the town of Three Hills (with a RE. JOINT
copy to the County and villages in Kneehill) advising it has passed a motion to attend the MEETING
next Regular Joint Meeting to be held in Three Hills
Mr Vickery moved to accept and file this information
CARRIED CLB GRANT TO
KNEEHILL
Mr Jeffery reported Kneehill Ambulance has received a grant in the amount of $10 000 00, AMBULANCE RE.
from the local Community Lottery Board for the upgrading of the radio communications RADIO UPGRADE
System to accommodate the 911 service ,46
JUAWN
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
Mr Hanger moved to accept and file rind fnnrther, a letter of thanl(s and appreciation be
sent to the Contnnunity I ottery Board.
CARRIED
Mr Jeffery reviewed the March 2/99 meeting with Wheatland County It was agreed by all
present, this meeting was very beneficial and lots of issues had been discussed, including
fire joint assessment, intensive livestock operations and other planning issues garbage,
special constable/bylaw enforcement recreation, Marigold Library fencing, mowing, SH
841 and SH 836 and the diversity of operations between the two counties were discussed
It was agreed it would probably not be cost effective for Kneehill to do the fencing
requirements for Wheatland and it was noted the Public Works Superintendent had REPORT RE
indicated this crew is utilized in other operations when not fencing. The economics of MEETING WITH
Wheatland's grader /grass mower was discussed and it was agreed to make arrangements to WHEATLAND
view this equipment in operation A recommendation was made to have more such F
meetings with the County s adjacent municipalities
Mr Wagstaff ►novel to accept Fund file this report
CARRIED
Mr Jeffery reported the town of Drumheller had advised it was interested in partnering with
the County in the operation of the Horseshoe Canyon and recommend the County offer to
purchase this site from AB Environmental Protection with the understanding the County
and town would then explore all options available for this site The town notes it is
committed to ensuring this viewpoint remains open as a tourist attraction and is operated at
a high standard The 1996 costs for AB Environmental Protection to operate this viewpoint
area have also been included with this letter and are reported at $13 285 00 which does not
include grass /weed control, security gravel /grading, administration
HORSESHOE
Mrs I owen nn ved the Conrnty offer to purchase, front Alberta Environmental CANYON
Protection, for the sum of one dollar ($d 00), the land at the Horseshoe Canyon VIEWPOINT AREA
Viewpoint, arrange a meeting with all interested parties to discuss options for
development at this location, request from Alberta Transportation and Utilities their
portion of this wren, and negotiate with the province towards repaving this area in
coninunctnon with their Highway 9 upgrading and realignment project
CARRIED
Mr Jeffery proceeded to review the history of the Three Hills Red Deer River Water
Project undertaken in the early 1980's to provide water from the Red Deer River to Three
Hills, Ruarkville Grantville and PBI It was noted at this time Ruarkville Grantville and
PBI were part of Kneehill and had not yet been incorporated into the town of Three Hills THREE HILLS
Mr Jeffery noted the cost of the project including the water plant was $8 7 million of WATER PLANT
which $6 7 million was realized through grants, $1 3 million by the town of Three Hills and HISTORY
the $0 7 million balance paid by PBi ($612 740 00) and through debentures with the
ratepayers of Ruarkville ($76,327 00) and Grantville ($39,833 00)
Mrs Vetter reported the town of Three HMis, at the last Kneehill Regional Water
Committee meeting had informed the Committee it was not selling the water plant to the
regional water group It was noted in the Committee's questionnaire, all participating
jurisdictions except Three Hills, had indicated they wanted the regional water commission
to own the water plant Three Hills had not answered this questionnaire /survey Mr
Hanger inquired whether the town was financially sound to ensure the maintenance for the
water line Mrs Vetter noted all the participating jurisdictions were now going back to KNEEHILL
their respective Councils to report Three Hills decision not to sell this water plant and to REGIONAL
seek further direction A discussion followed on the need to deal with the ownership of the WATER COMM.
water plant and the lack of viability should this commission not have ownership (either a
part or whole) of the water plant The required upgrading of the water plant to
accommodate the future water commission was discussed along with the financial burden of
same Mrs Vetter reported Mrs Bauman, the mayor of Three Hills, had read a letter to the
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KNEEHILL COUNTY COUNCIL MINUTES
March 9, 1999
Committee outlining the town's reasoning for not selling this water plant
Mr Vickery inoved a letter he sent to the town of Three Hills, with copies to the
participatnrgjurisdictions in the Kneehill Regional Water Coninuttee, advising Kneehill
County considers the feasihility of the Kneehill Regional Water Committee to rest with
joint ownership of the Three Hills water plant and water line and it was the County's
understanding Three Ilills initiated this process and further, the County does not see the
viabihty of proceeding with the Kneehill Regional Water Committee if there is no joint
ownership of the water plant with the involvedjurisdictions
CARRIED UNANIMOUSLY
Mrs Deak briefly left the meeting and returned with the Kneehill Regional Water
Committee file for Mr Jeffery to review
Mrs Vetter reported on the strategic planning session she had attended for the Wild Rose
Economic Development Corporation Mrs Vetter recommended an elected official be
appointed to this board upon the expiration of the County's current member at large
appointment
KNEEHILL
REGIONAL
WATER COMM.
AX10;�
c� Aw �iar7�c�P�7,wt�,
Mrs. Vetter proved Mrs Phyllis Wilson, the County's nieniber at large on the old Rose WREDC
Economic Development Corporation hoard, be thanked for her past services and MEMBERSHIP
advised, upon expiration of her term of gffice, the County will he appointing an elected
official to this board
ea �veEV�
CARRIED
APPROVAL OF
Mrs I oven moved approval of Ms Vetter's report. WREDC REPORT
CARRIED
Mr Jeffery proceed to read the April 25/97 letter from the town of Three Hills advising of
the town s motion to meet and discuss forming a regional water commission It was agreed
a copy of this letter be included with the letter to the town of Three Hills regarding their
water plant
Mr Richard Marz, MLA entered the meeting - time 2.45 P M
On behalf of Council Mr Hoff welcomed Mr Marz to the meeting Mr Marz thanked
Council and proceeded to update and discuss various issues with Council
Mr Marz thanked Council for their time and discussion and left the meeting
Time 4 18 P M
Mr Hanger reported on the recent happenings at the Three Hills & District Seed Cleaning
Plant Ltd Mr Hoff reported on March 4/99 during lunch at the Country Cousins
Restaurant in Linden, he was approached by Mr Francis Cullum and another gentleman
(later determined to be Mr Brian Croster) Mr Croster asked Mr Hoff how the two
County Councillors on the seed plant (Three Hills & District Seed Cleaning Plant) could be
removed Mr Hoff proceeded to inform these gentlemen how the County appointments
were made at the annual Organizational Meeting
Mr Hoff moved the halance (?f the agenda he tabled until the neat meeting
The meeting then adjourned time 4 40 P M
Reeve
JDAHN
Mun At nistrato
CARRIED
KNEEHILL
REGIONAL
WATER COMM.
RICHARD MARZ
MLA INTO
MEETING
THREE HILLS
SEED PLANT
REPORT
BAL OF AGENDA
TABLED
ADJOURNMENT
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JOHN C JEFFERY REPORT
February 23 March 9 1999
REPORT.
Balance Forward $ 1,17982
BALANCE $1 17982
CORRESPONDENCE.
1 Feb 25/99 Rec #0034451 AB Treasury Bleriot Ferry Agreement $110 000 00
2 Feb 13/99 Alberta Gazette
3 1999 Calgary Stampede Parade Information Kit
4 Action on Waste Brochure Household Hazardous Waste Round Up
5 Employment Opportunity Manager of Engineering, Leduc County
6 Seminar advertising The 1999 Conference for Women
7 Seminar advertising Dealing with the Gas Flaring Problem in the Oil Industry
8 Seminar advertising Construction Contracting Practical and Legal Perspectives
9 Trade Show advertising Beyond 2000
10 Course advertising Mount Royal College
11 Sept /99 GFOA Conference brochure
12 Winter 1999 Sport and Recreation newsletter
13 March /April 1999 Community Focus newsletter
14 Feb 1999 Status Report newsletter
15 Fall/Winter 1998 Animal Kind newsletter
16 Feb 17 24/99 Drumheller Mail newspaper
17 Feb.22/99 Journal of Commerce newspaper
18 Feb.24/99 Three Hills Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Wiebe, Edwin NW 23 30 25 4
Addition to Residence $17 000 00
2 Miller Ed,Hi Way 21 Feeders SW 10 29 24 4
Calving Barn $46,00000
3 Wipf John Ptn N W 12 30 25 4
Mobile Home /Shed /Garage 16 x 72 $46000.00
4 Kroes Tony
Moving House on to property
5 Adam Gary
Mobile Home 16 x 70
Minute /jcjreport 1999doc
Ptn S.E 28 30 24 4
$20,00000
SW 1933234
$50,00000
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Transportation and Utilities March 9,1999
1 I'd like to propose for future bridge work that is of the maintenance origin that instead of going to tender we
just get prices from the contractors This would save us a feiN bucks in setting up the tender and we also know
who the players are before hand anyway 111 check with AMU to see if they have any concerns with it.
2 I have more information on the defensive driving course I brought up last council The course Includes driving,
tactics intersection problems, high hazard areas etc The duration of the course is 6 hours and costs $35/head.
3 I would like to set up a road comnuttee date towards the end of the week if possible
4 The roads have been opened up after our little snow We will be starting on dirt roads today to get them opened
before we get the big thaw
5 The gravel crew is hauling out of Bauers to the 2127 stockpile site
6 A concern that keeps coming up time after tune is the level of service we are providing in hamlets It seems
Torrington has this idea they need a higher level of service than anyone else There are more complaints from
this hamlet than anyother' We try our best to give the same level of service to all hamlets but these guys want a
full time same day service for nothing. Do we need to set new policy for hamlets?
7 Otto and I discussed other options for the road program for division 2 after-the Miller road cancellation. The
alternative project would be the 2 mules north off 575 past Ralston's and the first 2 mules south of the Linden
road on old 21
8 I have put together prices that I received from Finning for equipment the capital committee is looking at. These
are the only prices in at this time, and being it s heavy equipment I would like to nuke some recommendations
on purchasing in order to meet shipping dates.
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