HomeMy WebLinkAbout1999-02-18 Council MinutesN
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
The Executive Committee of Otto Hoff, Glen Wagstaff and Marj Vetter met on Thursday,
February 18 °i 1999 at the Kneehill County office in Three Hills commencing at 8 30
AN John Jeffery, Administrator and Lonnie McCook Public Works Superintendent
were also present along with Jennifer Deak Assistant Administrator who recorded the
minutes
The following items were reviewed
1 Letter from Fred Penner re. Water Line Break
Mr Fred Penner has sent the County a letter advising of a water line break that
occurred in the well cribbing on his farm Mr Penner is hooked onto the Equity water
system This water break has resulted in a water billing of $1 255 94 compared to his
previously water billings of $400 00 (average) Mr Penner has inquired whether there
is a policy of adjustment to address these situations It was noted the water line break
occurred on Mr Penner's property and to a fitting he had installed Mr Jeffery
telephoned the town of Three Hills to determine if they had a policy to address these
situations and was advised, the town has no firm policy but in such cases usually bills
the normal billing amount Mr Jeffery then calculated the average 1998 water billings
to Mr Penner at $380 00
Executive Coninuttee recommends Mr Penner s request he referred to the town of
Three Hills for consideration for an at justment
2. Traffic Counts on Secondary Highways
Alberta Transportation and Utilities has forwarded an updated traffic volume history
for Secondary Highways Mr Jeffery has recapped this information and listed the
highest traffic counts per page of this document along with the traffic counts for the
Secondary Highways in Kneehill
Executive Conunttee recornnienls copies of this report be provided to each
Councillor and further, this document be given to Mr McCook for further review
3 Resource Road Grant
The possibility of applying for a Resource Road Grant based on the locations of
development permits for post 1997 intensive livestock operations in the municipality
was discussed Mr Hoff also recommended Feed Rite in Linden be contacted for
information regarding their deliveries to determine high traffic routes etc
Executive Committee recommends Mr McCook further Investigate these options
for a possible Resource Road Grant application
A Schmautz Pit
Torchinsky Engineering Ltd has advised to further proceed with the development of
the Schmautz Pit, AB Environment requires information regarding any public
consultation process
Executive Committee recommends the Public Works . Superintendent look into this
matter to determine the status of the .Schmautz Pit re zoning, subdivision, etc and
advise Torchinsky Engineering D(L accordingly
5. Carbon Fire Agreement
The village of Carbon has reviewed the above agreement and is requesting
amendments to same Mr Jeffery proceeded to review these amendment requests
Executive Conzinittee reconlnends the following with regard to the village of
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
:arhon's requests for amendments to the Carbon Fire Agreement
cause 3 - to remain unchanged
Clause S - approval to add, as per Carbon's request, "Upon receipt of an approved
copy of the Carbon Fire Department annual budget from the Kneehill County, the
village of Carbon will pay upfront the Carbon Fire Department operational
expenses and will hill the County for those expenses on a monthly basis "
Clause 10 - approval to add, as per Carbon's request, "Carbon' to front of "Fire
Department" and "Fire Chief' and deny request to change "will ensure" to "the
Carbon Fire Deparbnent will use their hest efforts to ensure. "
Clause 12 - to remain unchanged
Clause 16 - to remain unchanged
Clause 17 - to remain unchanged
Clause 18 - to remain unchanged
6. Lettei from Town of Trochu Re Landfill Agreement
The town of Trochu has advised it will be closing its landfill site March 1/99 The
transfer containers for household garbage will remain open and the site will also
continue to take tires, metal and white metal (appliances) Rubble compost and clean
burnables will not be accepted after Mar 1/99 The town has requested no closure
announcement be made until after March 1/99 Mr Jeffery reviewed the County s
garbage agreement for this site, noting the County will cost share 50/50 any
reclamation on the northerly 100 feet of the site A discussion followed on the future
of garbage disposal in the municipality, the future development of the Schmautz Pit
and charging a user fee for same
Executive Committee reconnnnends a letter be sent to the town of Trochu, with a
copy of same to the Drumheller & District Sohd Waste Managenient Association,
advising the following
- the County is in agreement with Trochu's decision to close the rubble, compost
and clean burnable portion of the Trochu landfill site as at March 1, 1999 with the
site to remain open for acceptance of household garhage, tires, nietal and white
metal
- the County shall advise its rural residents to use the I inden and/or T€wAWgion-
sites for their disposal of any rubble, conipost and clean burnables
- due to the hmited space at the County sites (Linden and Torrington), the town of
Trochu residents will have to use the town of Drumheller site for disposal of their
rubble, conipost and clean burnahles
- it is the County's understanding, with the closure of the rubhle pit, the burning
pit will no longer he used and there will he no burning at the Trochu site after
March 1, 1999
- the County is concerned with the disposal of cardboard from business operations,
noting that after March 1, 1999 these materials can no longer be burnt on site at
Trochu and the County does not consider these materials eligible for disposal in
the household transfer boxes Should this cardboard he allowed in the transfer
boxes the number of pick ups for transportation to Drumheller will increase
ilrarnatically and Kneehill County is not iwllung pay for extra pick ups nor
increased operating costs at this site due to the disposal of cardboard from the local
town businesses
7 AAMD &C Seismic Survey Bylaw
The AAMD &C has forwarded, for information purposes, a copy of the Seismic
Survey Bylaw of Strathcona County and the M D of Rocky View
Executive Committee reconunenils to accept and file as information
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
S. Rail Crossings
Mr Jeffery reported he had sent Mr Glen Scott, Brownlee Fryett the information on
the Trail Net news release municipal map showing the CP abandoned rail lines and has
requested information re development permits road allowances at crossings private
and liability trespassing, etc
Executive Committee recommeiitis to accept and file until further information
recei veil.
9. Alberta Ethane Gathering System (AEGS)
Amoco Canada 1s expanding the east leg of the AEGS system which runs between
Empress and Joffre and has forwarded a project fact sheet and maps
Executrne Committee recommends to accept rind file
10. Meeting with Acme Fire Department and Superior Emergency Vehicles
It was reported Mrs Allan advised the Road Committee members of a meeting with
the Acme Fire Department and Superior to discuss fire trucks etc This meeting is
scheduled for Thursday, March 4 1999 at the village of Acme office commencing at
300PM
Evecutive Committee recommend the Capital Committee (Councillors Vetter, Hoff
and Wagstrtf) attend this meeMig
Mr McCook left the meeting time 10 00 A.M
11 Financial Indicators
Mr Jeffery distributed a summary of Financial Indicators as prepared from the
information sent by AB Municipal Affairs The Committee proceeded to review and
discuss the information and comparisons in this report
Executive Committee recommeyttls copies of this information he provided to all
Councillors and further ref eive(l, if requeste(I
12 1999 Equalized Assessment Report
The Assessment Services Branch of AB Municipal Affairs has forwarded the above
report Mr Jeffery has prepared a recap of this information
Eiecutme Committee recommends to accept anti file and copies of this
documentation he provided to each Councillor
13. Retirement Policy
Policy 7 33, Early Retirement Incentive, was reviewed and clarified
Mr Jeffery reported two employees, Mr Haskell and Mr Dunay were over 60 years
when this policy came into effect (Jan 1/99) and inquired whether the Committee
wished to make any exceptions for these employees who would receive a retirement
incentive of 10% upon their retirement No recommendations were forthcoming Mr
Jeffery also discussed the incentive of having a declining scale from age 55 - 60 years
to make this a true incentive For example 60% of salary incentive at age 55 50% at
age 56 40% at age 57, 30% at age 58, 20% at age 59 and 10% at age 60 years Mr
Jeffery noted only one employee would be affected should this declining scale be
adopted The Committee opted to retain the Retirement Policy as is in this respect
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
Executive Committee recommends Policy 7 -33 Early Retirement Incentive, he
clarified as follows
Group health benefits to include employee life, extended health and dental plus AB
Health Care. Not included in the group health are dependent and spouse life
coverage, Accidental Death and Dismemberment (AD &D) Short Term Disability
(STD) and I ong Term Disability (I TD) benefits. Extended health and dental
benefits to include, tf applicable, the retiree's spouse and dependents
Employee life insurance coverage be established at 50'% of the employee's life
insurance coverage at time of retirement to a nucximmilt of $50, 000 00
Group health benefits, including AB Health Care, to be paid to eligible retirees
until the rettree'v sixty fifth (65) birthday
Other employment - it be clarified a retiree may work up to eighty four (84) flays
per year and will remain on the group health benefits under this policy Group
health benefits under this policy will be cancelled and not reinstated should a
retiree work in excess of eighty four (84) days per year (Note the eighty four day
per year working clause is the sfune as the I oval Authorities Pension Plan)
14 1998 .1oint Planner Costs
Mountain View County has invoiced Kneehill for its share of the Joint planning costs
Kneehill s share of Mr Rusling s salary and benefits total $32 016 73 with this amount
reduced by revenues for contract work in the amount of $3,805 00 Total invoice 1s
$28 212 It was noted this is the first year revenues for planning services have been
realized Mr Rusling s actual time on Kneehill planning matters in 1998 totalled 30%
of his time The Committee discussed the possibilities of this department being cost
neutral in the future Mr Jeffery compared the total development permits and sub
division applications of Mountain View and Kneehill
Executive Committee recommends approval of this invoice for payment and
further, this arrangement for planning services be continued for a further year on
a 50150 cost sharing basis
15 Meeting with Wheatland County and Golden HMIs Regional Division
The meeting date with Wheatland County has been confirmed for March 2/99 at 5 00
P M The school division will confirm, on Feb 23/99 a meeting time of 2 30 P M for
the same day Discussion items with Wheatland to include fire what are their
policies, Joint assessment department, SH 841 south of Kneehill boundary Kneehill
has paved its portion of this road what is Wheatland doing? Agreed items for school
division to include Trochu property for fire department (agreed not to discuss Trochu
shop until land for fire department settled), new gyms for schools and funding of same,
KCRB /FCSS
E.xecutrve Committee recomineiNs to leave this matter, as is, for the time being
16. Disaster Services
Executive Committee recommends this matter be readdressed after the next Elected
Officials meeting
17. Manuhfe Coverage for Viagra
Given the significant impact of the cost the Viagra drug may have on group health
plans Manulife's drug plan allows employers the option to either include or exclude
the drug Viagra along with all drug treatments for sexual dysfunction
E.vecutive Conuntttee recommends to evcluale this coverage front the County's
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
group health plan.
18. Community Lottery Board (CLB) Reimbursement
The County has received a cheque, in the amount of $1,014 39 from the CLB
representing reimbursement for the advertising costs for the CLB
Executme Conunrttee recommends to accept and file.
19 1998 Trochu Swummilrj! Pool Costs
The town of Trochu has invoiced the County for $22 009 82 representing 50% of the
net operating costs for 1998 Pool receipts for 1998 totalled $21 700 83 with
expenditures totaling $65 720 46 for a net loss of $44 019 63 It was noted these
costs are levied by plebiscite to the Trochu recreation area residents
E_recuth,e Conunrttee recommends payment of this in voice.
20. GST Review
Luckett Wenman & Associates are offering their services on a contingency basis for a
GST review
E_veeutn,e Committee recommends to accept and file
21. Region 5 Child & Family Services
Region 5 Child and Family Services has offered to meet with the County to review
their business plan
Executive Committee recommends to advise this Authority a meeting is not
required at this tune.
22. Letter from Three Hills & District Seed Cleaning Plant Ltd
A letter has been received from the Board of Directors expressing their appreciation to
the County for the services of Jennifer Deak who helped the Board through their legal
matters and to establish their new Policy Book
E_vecutrne Committee recommends to accept and file
23 Review of Supplementary Accounting Principles and Standards Regulation
AB Municipal Affairs has provided a consultation paper on the above issue
requesting a questionnaire be completed The Committee then reviewed the
questionnaire, completed by the administration department
Evecutive Committee reconunends this questionnaire he returned, as completed
(Note In order to meet the required deadline, this questionnaire has been returned to
AB Municipal Affairs)
24. Draft Resolution re. Rail Lines
At the Sept 29/98 Council meeting a motion was approved to defer, until Spring 1999
the County's draft resolution regarding abandoned rail lines
Executive Committee recommends, in light of the recent news releases regarding
the millennium trail net project between CP and the federal government, to accept
and file.
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25 Olds Rural Crime Watch
The request from this organization for funding to upgrade their fan out system was
tabled at the Jan 19/99 Council meeting pending further information To date no
further information has been received
E_vecutive Committee recommends to accept and file.
26. Three Hills Arts & Craft Festival
Liz Thomas has requested Marl Vetter represent the County on a committee
promoting this festival, scheduled for July 1999 and attend a meeting to further discuss
this event on Monday, Feb 22/99
E_vecutwe Committee recommends approval for Mrs. Vetter to attend this meeting
and report back on same
27. Acme Fire Chief Appointment
At the Feb 24/98 Council meeting a motion was approved for the Fire Chief
appointments for the municipality At this time Jane Allan was appointed for Acme
This has changed and Bert Jackson is now the Fire Chief
Erecutwe Committee recommends Mr Bert .fackson be appointed Fire Chief for
the municipality for the Acme and District Fire Department Also, the
administration department confirm the other Fire Chief appointments to determine
whether any other changes are required
28. Memorandum from Reynolds, Mirth, Richards & Farmer
The above noted legal firm has recommended, in light of the recent Revenue Canada
audits regarding the elected official's municipal officer s allowance, pass a resolution
or bylaw providing that in accordance with subsection 8 ] (3) of the Income Tax Act
(Canada) an amount up to 1/3 of the annual salary paid to an elected official be paid as
an allowance in the taxation year for expenses incident to the discharge of the
member's duties as a member of Council
Executh,e Committee recommiends a copy of this memorandums be provided to all
Councillors and a resolution be passed to accordance with subsection 81(3) of the
Income Tarr Act (Canada)
29 Proposed 1999/2000 AAMD &C Membersh[D Fee Formula
The AAMD &C has forwarded a proposed fee schedule based on anticipated additional
expenses to address increased member participation and increased legal costs The net
increase for Kneehill in this proposed fee schedule is $996 05 The formula is based
on a flat fee of $2 000 00 plus $6 85 per million of EA up to $2 billion plus $1 20 per
million EA in excess of $2 billion
Executive Committee recommends approval of this proposed membership fee
formula.
30 AAMD &C GIS Survey Results
The above survey results have been received indicating 24 of the 53 responding
municipalities use a GIS system with most using it for ASB, planning and public works
functions
• 11 Executive Committee recommends to accept and file
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EXECUTIVE COMMITTEE REPORT - February 18, 1999
31 Wild Rose Economic Development Corporation (WREDC) Plannule Session
WREDC is holding a planning session on March 6/99 from 9 00 AN until 4 00
P M at their corporate offices in Strathmore Tile County's representative, Phyllis
Wilson, is unable to attend this session and WREDC has requested an alternate attend
Erecutrpe Conunittee recoinunnends Mrs Vetter represent the Comity and attend this
plannuig session and he proi,ided with the WREDC mforritatioii package receired
regarding this matter
32 FiOPP Orientation Session
AB Municipal Affairs will be hosting orientation sessions on the FOIP Act, which will
apply to local government bodies October 1, 1999
E_vecutme Comnuttee recommends Mr Vickery and Alrs Vetter attend the March
9199 FOIP orientation session in Red Deer conuneucnng at 7 00 P M and report
hack( to Coulicil oil saute (location yet to be determined)
33. 2002 Alberti Wintei G-imes
AB Community Development has extended an invitation for the municipality to bid on
the 2002 Alberta Winter Games
F- ecutii,e Comnuttee recoiiii needs to accept and file
34. AB Water Management and Erosion Control (AWMEC) Program
AB Environmental Protection has advised the cost sharing formula for this program
will change from 75/25 to 65/35 effective the fiscal year commencing April 1, 1999
The maximum project grant will be $275 000 00
F- recutii,e Couninittee recoinniend s a copy of this information be prorided to the
Kiieehill Water Committee and Mr Bruce 4onuneriulle, Ag Fieldnnan.
'35 Special Places
The Local Committee Report for the Tolman Badlands Candidate Special place has
now been finalized and submitted to the lion Ty Lund Minister of Environmental
Protection The main recommendation is that most of the candidate area be
designated as a special place with the recommendation qualified by seven requirements
of which the most important is that grazing leases within the special place remain like
all other grazing leases in the province
.Erecutwe Comnuttee reconiinends to accept and file and further appreciation and
thaiiks be ewenrled to NIr Glenn Wagstaff, the County's represeidatrne on this
,Ypecial Place Co»unittee, for his conunitndent, dedication and work on this project.
36. Council Minutes
The Executive Committee edited the February 9
in the newspaper
1999 Council minutes for publication
Executive Committee recoiiiinends these niiiudes, as edited, be published in the
newspaper
The Executive Committee then adjourned
Time 11 30 A.M
J fifer eak Assistant Administrator
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