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HomeMy WebLinkAbout1999-02-18 Council MinutesN • EXECUTIVE COMMITTEE REPORT - February 18, 1999 The Executive Committee of Otto Hoff, Glen Wagstaff and Marj Vetter met on Thursday, February 18 °i 1999 at the Kneehill County office in Three Hills commencing at 8 30 AN John Jeffery, Administrator and Lonnie McCook Public Works Superintendent were also present along with Jennifer Deak Assistant Administrator who recorded the minutes The following items were reviewed 1 Letter from Fred Penner re. Water Line Break Mr Fred Penner has sent the County a letter advising of a water line break that occurred in the well cribbing on his farm Mr Penner is hooked onto the Equity water system This water break has resulted in a water billing of $1 255 94 compared to his previously water billings of $400 00 (average) Mr Penner has inquired whether there is a policy of adjustment to address these situations It was noted the water line break occurred on Mr Penner's property and to a fitting he had installed Mr Jeffery telephoned the town of Three Hills to determine if they had a policy to address these situations and was advised, the town has no firm policy but in such cases usually bills the normal billing amount Mr Jeffery then calculated the average 1998 water billings to Mr Penner at $380 00 Executive Coninuttee recommends Mr Penner s request he referred to the town of Three Hills for consideration for an at justment 2. Traffic Counts on Secondary Highways Alberta Transportation and Utilities has forwarded an updated traffic volume history for Secondary Highways Mr Jeffery has recapped this information and listed the highest traffic counts per page of this document along with the traffic counts for the Secondary Highways in Kneehill Executive Conunttee recornnienls copies of this report be provided to each Councillor and further, this document be given to Mr McCook for further review 3 Resource Road Grant The possibility of applying for a Resource Road Grant based on the locations of development permits for post 1997 intensive livestock operations in the municipality was discussed Mr Hoff also recommended Feed Rite in Linden be contacted for information regarding their deliveries to determine high traffic routes etc Executive Committee recommends Mr McCook further Investigate these options for a possible Resource Road Grant application A Schmautz Pit Torchinsky Engineering Ltd has advised to further proceed with the development of the Schmautz Pit, AB Environment requires information regarding any public consultation process Executive Committee recommends the Public Works . Superintendent look into this matter to determine the status of the .Schmautz Pit re zoning, subdivision, etc and advise Torchinsky Engineering D(L accordingly 5. Carbon Fire Agreement The village of Carbon has reviewed the above agreement and is requesting amendments to same Mr Jeffery proceeded to review these amendment requests Executive Conzinittee reconlnends the following with regard to the village of Min /ec990218.doc Fx .2.a/99 i i L" J Is 40 EXECUTIVE COMMITTEE REPORT - February 18, 1999 :arhon's requests for amendments to the Carbon Fire Agreement cause 3 - to remain unchanged Clause S - approval to add, as per Carbon's request, "Upon receipt of an approved copy of the Carbon Fire Department annual budget from the Kneehill County, the village of Carbon will pay upfront the Carbon Fire Department operational expenses and will hill the County for those expenses on a monthly basis " Clause 10 - approval to add, as per Carbon's request, "Carbon' to front of "Fire Department" and "Fire Chief' and deny request to change "will ensure" to "the Carbon Fire Deparbnent will use their hest efforts to ensure. " Clause 12 - to remain unchanged Clause 16 - to remain unchanged Clause 17 - to remain unchanged Clause 18 - to remain unchanged 6. Lettei from Town of Trochu Re Landfill Agreement The town of Trochu has advised it will be closing its landfill site March 1/99 The transfer containers for household garbage will remain open and the site will also continue to take tires, metal and white metal (appliances) Rubble compost and clean burnables will not be accepted after Mar 1/99 The town has requested no closure announcement be made until after March 1/99 Mr Jeffery reviewed the County s garbage agreement for this site, noting the County will cost share 50/50 any reclamation on the northerly 100 feet of the site A discussion followed on the future of garbage disposal in the municipality, the future development of the Schmautz Pit and charging a user fee for same Executive Committee reconnnnends a letter be sent to the town of Trochu, with a copy of same to the Drumheller & District Sohd Waste Managenient Association, advising the following - the County is in agreement with Trochu's decision to close the rubble, compost and clean burnable portion of the Trochu landfill site as at March 1, 1999 with the site to remain open for acceptance of household garhage, tires, nietal and white metal - the County shall advise its rural residents to use the I inden and/or T€wAWgion- sites for their disposal of any rubble, conipost and clean burnables - due to the hmited space at the County sites (Linden and Torrington), the town of Trochu residents will have to use the town of Drumheller site for disposal of their rubble, conipost and clean burnahles - it is the County's understanding, with the closure of the rubhle pit, the burning pit will no longer he used and there will he no burning at the Trochu site after March 1, 1999 - the County is concerned with the disposal of cardboard from business operations, noting that after March 1, 1999 these materials can no longer be burnt on site at Trochu and the County does not consider these materials eligible for disposal in the household transfer boxes Should this cardboard he allowed in the transfer boxes the number of pick ups for transportation to Drumheller will increase ilrarnatically and Kneehill County is not iwllung pay for extra pick ups nor increased operating costs at this site due to the disposal of cardboard from the local town businesses 7 AAMD &C Seismic Survey Bylaw The AAMD &C has forwarded, for information purposes, a copy of the Seismic Survey Bylaw of Strathcona County and the M D of Rocky View Executive Committee reconunenils to accept and file as information Min /ec990218.doc E DF/Yl.,✓v >�s 70 6exe 3 OF 17l&mTk.S. �G Tnl�fo 7R•.Lr Lc��rae Smarr r �,cr�+v C'& 4 eo„ c lnn�me�> �� Pte, /,� �,(�► lip] 0 0 EXECUTIVE COMMITTEE REPORT - February 18, 1999 S. Rail Crossings Mr Jeffery reported he had sent Mr Glen Scott, Brownlee Fryett the information on the Trail Net news release municipal map showing the CP abandoned rail lines and has requested information re development permits road allowances at crossings private and liability trespassing, etc Executive Committee recommeiitis to accept and file until further information recei veil. 9. Alberta Ethane Gathering System (AEGS) Amoco Canada 1s expanding the east leg of the AEGS system which runs between Empress and Joffre and has forwarded a project fact sheet and maps Executrne Committee recommends to accept rind file 10. Meeting with Acme Fire Department and Superior Emergency Vehicles It was reported Mrs Allan advised the Road Committee members of a meeting with the Acme Fire Department and Superior to discuss fire trucks etc This meeting is scheduled for Thursday, March 4 1999 at the village of Acme office commencing at 300PM Evecutive Committee recommend the Capital Committee (Councillors Vetter, Hoff and Wagstrtf) attend this meeMig Mr McCook left the meeting time 10 00 A.M 11 Financial Indicators Mr Jeffery distributed a summary of Financial Indicators as prepared from the information sent by AB Municipal Affairs The Committee proceeded to review and discuss the information and comparisons in this report Executive Committee recommeyttls copies of this information he provided to all Councillors and further ref eive(l, if requeste(I 12 1999 Equalized Assessment Report The Assessment Services Branch of AB Municipal Affairs has forwarded the above report Mr Jeffery has prepared a recap of this information Eiecutme Committee recommends to accept anti file and copies of this documentation he provided to each Councillor 13. Retirement Policy Policy 7 33, Early Retirement Incentive, was reviewed and clarified Mr Jeffery reported two employees, Mr Haskell and Mr Dunay were over 60 years when this policy came into effect (Jan 1/99) and inquired whether the Committee wished to make any exceptions for these employees who would receive a retirement incentive of 10% upon their retirement No recommendations were forthcoming Mr Jeffery also discussed the incentive of having a declining scale from age 55 - 60 years to make this a true incentive For example 60% of salary incentive at age 55 50% at age 56 40% at age 57, 30% at age 58, 20% at age 59 and 10% at age 60 years Mr Jeffery noted only one employee would be affected should this declining scale be adopted The Committee opted to retain the Retirement Policy as is in this respect Min /ec990218.doc 3 0 �J EXECUTIVE COMMITTEE REPORT - February 18, 1999 Executive Committee recommends Policy 7 -33 Early Retirement Incentive, he clarified as follows Group health benefits to include employee life, extended health and dental plus AB Health Care. Not included in the group health are dependent and spouse life coverage, Accidental Death and Dismemberment (AD &D) Short Term Disability (STD) and I ong Term Disability (I TD) benefits. Extended health and dental benefits to include, tf applicable, the retiree's spouse and dependents Employee life insurance coverage be established at 50'% of the employee's life insurance coverage at time of retirement to a nucximmilt of $50, 000 00 Group health benefits, including AB Health Care, to be paid to eligible retirees until the rettree'v sixty fifth (65) birthday Other employment - it be clarified a retiree may work up to eighty four (84) flays per year and will remain on the group health benefits under this policy Group health benefits under this policy will be cancelled and not reinstated should a retiree work in excess of eighty four (84) days per year (Note the eighty four day per year working clause is the sfune as the I oval Authorities Pension Plan) 14 1998 .1oint Planner Costs Mountain View County has invoiced Kneehill for its share of the Joint planning costs Kneehill s share of Mr Rusling s salary and benefits total $32 016 73 with this amount reduced by revenues for contract work in the amount of $3,805 00 Total invoice 1s $28 212 It was noted this is the first year revenues for planning services have been realized Mr Rusling s actual time on Kneehill planning matters in 1998 totalled 30% of his time The Committee discussed the possibilities of this department being cost neutral in the future Mr Jeffery compared the total development permits and sub division applications of Mountain View and Kneehill Executive Committee recommends approval of this invoice for payment and further, this arrangement for planning services be continued for a further year on a 50150 cost sharing basis 15 Meeting with Wheatland County and Golden HMIs Regional Division The meeting date with Wheatland County has been confirmed for March 2/99 at 5 00 P M The school division will confirm, on Feb 23/99 a meeting time of 2 30 P M for the same day Discussion items with Wheatland to include fire what are their policies, Joint assessment department, SH 841 south of Kneehill boundary Kneehill has paved its portion of this road what is Wheatland doing? Agreed items for school division to include Trochu property for fire department (agreed not to discuss Trochu shop until land for fire department settled), new gyms for schools and funding of same, KCRB /FCSS E.xecutrve Committee recomineiNs to leave this matter, as is, for the time being 16. Disaster Services Executive Committee recommends this matter be readdressed after the next Elected Officials meeting 17. Manuhfe Coverage for Viagra Given the significant impact of the cost the Viagra drug may have on group health plans Manulife's drug plan allows employers the option to either include or exclude the drug Viagra along with all drug treatments for sexual dysfunction E.vecutive Conuntttee recommends to evcluale this coverage front the County's Min /ec990218.doc 4 • H EXECUTIVE COMMITTEE REPORT - February 18, 1999 group health plan. 18. Community Lottery Board (CLB) Reimbursement The County has received a cheque, in the amount of $1,014 39 from the CLB representing reimbursement for the advertising costs for the CLB Executme Conunrttee recommends to accept and file. 19 1998 Trochu Swummilrj! Pool Costs The town of Trochu has invoiced the County for $22 009 82 representing 50% of the net operating costs for 1998 Pool receipts for 1998 totalled $21 700 83 with expenditures totaling $65 720 46 for a net loss of $44 019 63 It was noted these costs are levied by plebiscite to the Trochu recreation area residents E_recuth,e Conunrttee recommends payment of this in voice. 20. GST Review Luckett Wenman & Associates are offering their services on a contingency basis for a GST review E_veeutn,e Committee recommends to accept and file 21. Region 5 Child & Family Services Region 5 Child and Family Services has offered to meet with the County to review their business plan Executive Committee recommends to advise this Authority a meeting is not required at this tune. 22. Letter from Three Hills & District Seed Cleaning Plant Ltd A letter has been received from the Board of Directors expressing their appreciation to the County for the services of Jennifer Deak who helped the Board through their legal matters and to establish their new Policy Book E_vecutrne Committee recommends to accept and file 23 Review of Supplementary Accounting Principles and Standards Regulation AB Municipal Affairs has provided a consultation paper on the above issue requesting a questionnaire be completed The Committee then reviewed the questionnaire, completed by the administration department Evecutive Committee reconunends this questionnaire he returned, as completed (Note In order to meet the required deadline, this questionnaire has been returned to AB Municipal Affairs) 24. Draft Resolution re. Rail Lines At the Sept 29/98 Council meeting a motion was approved to defer, until Spring 1999 the County's draft resolution regarding abandoned rail lines Executive Committee recommends, in light of the recent news releases regarding the millennium trail net project between CP and the federal government, to accept and file. Min/ec990218.doc E E EXECUTIVE COMMITTEE REPORT - February 18, 1999 25 Olds Rural Crime Watch The request from this organization for funding to upgrade their fan out system was tabled at the Jan 19/99 Council meeting pending further information To date no further information has been received E_vecutive Committee recommends to accept and file. 26. Three Hills Arts & Craft Festival Liz Thomas has requested Marl Vetter represent the County on a committee promoting this festival, scheduled for July 1999 and attend a meeting to further discuss this event on Monday, Feb 22/99 E_vecutwe Committee recommends approval for Mrs. Vetter to attend this meeting and report back on same 27. Acme Fire Chief Appointment At the Feb 24/98 Council meeting a motion was approved for the Fire Chief appointments for the municipality At this time Jane Allan was appointed for Acme This has changed and Bert Jackson is now the Fire Chief Erecutwe Committee recommends Mr Bert .fackson be appointed Fire Chief for the municipality for the Acme and District Fire Department Also, the administration department confirm the other Fire Chief appointments to determine whether any other changes are required 28. Memorandum from Reynolds, Mirth, Richards & Farmer The above noted legal firm has recommended, in light of the recent Revenue Canada audits regarding the elected official's municipal officer s allowance, pass a resolution or bylaw providing that in accordance with subsection 8 ] (3) of the Income Tax Act (Canada) an amount up to 1/3 of the annual salary paid to an elected official be paid as an allowance in the taxation year for expenses incident to the discharge of the member's duties as a member of Council Executh,e Committee recommiends a copy of this memorandums be provided to all Councillors and a resolution be passed to accordance with subsection 81(3) of the Income Tarr Act (Canada) 29 Proposed 1999/2000 AAMD &C Membersh[D Fee Formula The AAMD &C has forwarded a proposed fee schedule based on anticipated additional expenses to address increased member participation and increased legal costs The net increase for Kneehill in this proposed fee schedule is $996 05 The formula is based on a flat fee of $2 000 00 plus $6 85 per million of EA up to $2 billion plus $1 20 per million EA in excess of $2 billion Executive Committee recommends approval of this proposed membership fee formula. 30 AAMD &C GIS Survey Results The above survey results have been received indicating 24 of the 53 responding municipalities use a GIS system with most using it for ASB, planning and public works functions • 11 Executive Committee recommends to accept and file in/ec990218.doc Lei 0 0 EXECUTIVE COMMITTEE REPORT - February 18, 1999 31 Wild Rose Economic Development Corporation (WREDC) Plannule Session WREDC is holding a planning session on March 6/99 from 9 00 AN until 4 00 P M at their corporate offices in Strathmore Tile County's representative, Phyllis Wilson, is unable to attend this session and WREDC has requested an alternate attend Erecutrpe Conunittee recoinunnends Mrs Vetter represent the Comity and attend this plannuig session and he proi,ided with the WREDC mforritatioii package receired regarding this matter 32 FiOPP Orientation Session AB Municipal Affairs will be hosting orientation sessions on the FOIP Act, which will apply to local government bodies October 1, 1999 E_vecutme Comnuttee recommends Mr Vickery and Alrs Vetter attend the March 9199 FOIP orientation session in Red Deer conuneucnng at 7 00 P M and report hack( to Coulicil oil saute (location yet to be determined) 33. 2002 Alberti Wintei G-imes AB Community Development has extended an invitation for the municipality to bid on the 2002 Alberta Winter Games F- ecutii,e Comnuttee recoiiii needs to accept and file 34. AB Water Management and Erosion Control (AWMEC) Program AB Environmental Protection has advised the cost sharing formula for this program will change from 75/25 to 65/35 effective the fiscal year commencing April 1, 1999 The maximum project grant will be $275 000 00 F- recutii,e Couninittee recoinniend s a copy of this information be prorided to the Kiieehill Water Committee and Mr Bruce 4onuneriulle, Ag Fieldnnan. '35 Special Places The Local Committee Report for the Tolman Badlands Candidate Special place has now been finalized and submitted to the lion Ty Lund Minister of Environmental Protection The main recommendation is that most of the candidate area be designated as a special place with the recommendation qualified by seven requirements of which the most important is that grazing leases within the special place remain like all other grazing leases in the province .Erecutwe Comnuttee reconiinends to accept and file and further appreciation and thaiiks be ewenrled to NIr Glenn Wagstaff, the County's represeidatrne on this ,Ypecial Place Co»unittee, for his conunitndent, dedication and work on this project. 36. Council Minutes The Executive Committee edited the February 9 in the newspaper 1999 Council minutes for publication Executive Committee recoiiiinends these niiiudes, as edited, be published in the newspaper The Executive Committee then adjourned Time 11 30 A.M J fifer eak Assistant Administrator MiNec990218.doc 7 ,c�L, /.S-f4 ,,J �► CG 41fIL- 03 ��KtJCE �inm�,� i 1001W