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Home My WebLink About1999-02-04 Council MinutesLJ 0 C� EXECUTIVE COMMITTEE REPORT - February 4t", 1999 The Executive Committee of Otto Hoff Richard M Vickery and James M Hanger met on Thursday February 4"', 1999, at the Kneehill County office in Three Hills commencing at 8 30 A.M Also present were John C Jeffery Administrator who recorded the minutes Mr R nus Onos, Kneehill Ambulance Operations Director, entered the meeting at 8 30 A.M Mr Hoff entered the meeting at 8 50 A.M The following items were reviewed I. Kneehill Ambulance Mr Onos reviewed and commented on the following 1 Three Hills ambulance building Lyle Webb Construction has inspected the building to estimate the cost of renovating the building to suit the ambulance needs The building is not in great shape can live with it if must but would like to see improvements 2 Manpower really busy If one person away sick the other person cannot handle the load Total of 65 calls last month, 587 calls last year Would like another person full time Executive Committee reconunentls the Three Hills annhulance huiltling he left as is for vo now a►ntl further recomntent1, an advert►sennent be placed for a third person for the Three Hills ambulance station 3 Budget looks like a small surplus without requisition is required Briefly looked at 1999 budget 4 STARS Mr Onos, as part of his ambulance practicum training will be riding with the STARS organization in May 5 Salary Adjustment Required to reflect error in salary overpayment to Mr Horton Executive Co►mmuttee recomntentls a salary at justnient be ntatle to amend the above reported error with this arIjusbnent matle over the same length of tine as the original C, error E.recutive Conunittee furtlier reco►nnte►tds a salary increase of 3% be approved for Mr Horton, effective January 1199 6 Ambulance License AB Health has clarified Kneehill Ambulance's inquiry regarding its license and advises both BLS and ALS levels of service can be provided with no requirement to provide ALS on a full time basis, either now or to the future Executive Committee recomnten(ls the County )Pr►te a letter to AB Health requesting a licensing change to reflect a part tune ALS service for the Kneehill Ambulance along )Pith a letter front Dr Webb to AB Health t►uhcating the instructor's number when a para►netlic is present on an ambulance call Mr Onos left the meeting time 8 55 A.M 2 Agricultural Service Board Mr Bruce Sommerville, the Ag Fteldman has prepared two brief reports for presentation at the Divisional Meetings These reports address the water monitoring program and the County's 1999 weed control program Erecutive Conim►ttee recommends approval of Mr Sont►nen�ille's reports for presentation at the Divisional Meetings. 3 Salary Policy E.vecutive Committee recommends the following Valary Policy be further rhscussed as an agenda item at the Feb 9199 Council meeting CAID/ tmutc /E.CI999.doc Page 1 _t5dFjozoF n'1,,,x»Es �as.nIg,a 4C.6 -Ox :Zfe-1/ 14No//211, �CX1� �7MMQ�Yti/(i • 0 0 0 EXECUTIVE COMMITTEE REPORT - February 4`h, 1999 Kneehill County salary and wages will he set annually at 75% of the nuL imuin current AAMD& C Wage and Salary Survey Marilnum inerit and cost of hying increases in any one year will be SS, 000.00 for salaried employees and $Z 00 per hour for hourly employees The CA ivill ensure the budget is in place to allow for the ahove provisions The ahove salary and wage provisions apply to all employees except the CA and Assistant CAO. Council approving the annual salaries of these positions The CAO and Assistant CAO will approve the halance of staff increases (is' "'`'rte% z recommended by the foremen Vl�tiTi. /ClIO /O Note This item further addressed under #8 on the Feb 9/99 Council agenda 4. Linden Acme Fire Report The Acme Linden 19998 fire expenses are approximately $6,900 00 over the budget amount of $35 000 00 These expenses include radio purchases��,� E_vecutrhe Committee reconunenels these e penses and budgets be reviewed at the next Fire Chief's meeting and further, all radios that use the County's ratho system be purchased through the County. 6e A, y/E 5 Jan 20/99 Letter from Village of Acme re Fire Agreement XOe A)1''0,W- The village of Acme has requested an amendment to the Linden/Acme /Kneehill Fire 4WJ.-7- Agreement to reflect the village of Acme pay the Acme fire department operating expenses rather than the village of Linden and further this amendment be effective January 1, 1999 Executive Committee reconnnnends approval of this annendnnent to the Linden/Acme/Kneelull Fire Agreement Ed +GMjaoJ 6 Torrington Fire Truck E_vecutwe Comnuttee reconnnnends the old Torrington fire truck be brought to the �e trnQro7,4� Three Hills shop and advertiser) fir sale. 7 Jan 20/98 Letter from Town of Trochu re: New Fire Hall Financin The town of Trochu has forwarded a copy of their letter to the Trochu Fire Department advising the town's Jan 5/99 meeting with the County, the town only has $120 000 00 available to fund the new fire hall at this time (County has committed up to $155 00 00 with this amount to be matched by the town) and advising options, such as fund raising, are available should the fire department decide to pursue this project The town has requested the fire department to discuss its letter with the fire department members and then arrange another meeting Erecutwe Committee reconnmenrls the County's position regarding the proposed Trochu fire hull be clarified in that the County and the town would match funds for this proposed building and any other monies received for this project, either through ��ae fund raising or grants, would he deducted from the total project costs, not credited as part of the town or County's contributions Mr Lonnie McCook, Public Works Superintendent, entered the meeting - time 10,10 A. M 8 Swalwell Garbs a Problem At the December 8/98 Council meeting a motion was approved to have Mr McCook investigate the garbage problem in Swalwell beside the ball diamond Mr McCook C: /MD /iliinuic /EC i 999.doc Page 2 • N EXECUTIVE COMMITTEE REPORT - February 4th, 1999 advised the Executive Committee this garbage is on private property E.vecutrre Conunittee recommends the bylaw he checked out to deternune whether the County has grounds with regard to pursuing a clean up of this area. 9 Provincial Grant Transfer Station Upgrade Program This matter was tabled from the previous Council meeting E_vecutwe Conunittee recommends Mrs Deak update and report on this matter in consultation with Mr McCook 10 Torrington Witer Two complaints have been received regarding the Torrington water On January 20/99 Anita Domoslai a resident of the Torrington mobile park reports the water was so hard you could stand a silver spoon up in it and subsequently the spoon would turn black and eaten On Jan 31/99, Mike and Jane Krajowski ( ?), of 331 1 Ave S , Torrington complained the water was too soft and he could not make his coffee with it He had to pour the pot of coffee down the sink ' E_recutive Committee recommends Alike and Anita move closer together, towards the centre of towin 11 Alberta Transportation and Utilities Road Agreements An amendment to the Secondary Highway Agreement for 841, 836 and 582 has been received G ✓�� 9 fias Peak►Y Executtne Committee recommends this amendment be signed and returned to Mr Rob 9 Penny, when he meets )Pith Council on Tuesday. 12. Acme/Linden Fire Department Cost Sharing The village of Acme has requested clarification regarding the cost sharing of the Acme Linden fire department costs E_vecutive Committee recommends a letter he sent to Acnte and Linden con irinin Igr��,c. , >> 4C.."41 -11410 41AC60 effective .Ianuary 1, 1999 the Acme Linden fire department cost sharing will be 75% 119-44 Kneehill and 25% AcnielLinlen and further, these fire agreements be amended to 041' reflect this ne)v cost sharing 13 Abandoned Rail Lines Mr Jeffery reported to date no response has been received from the County s letter to CP Rail and no return telephone calls received E_vecutrve Conunittee recommends Councillor Hanger be provided with a copy of the County's file on this matter for referral to Art Hanger, MP 14 Kneehill County Surfaced Local Road inventory The Executive Committee reviewed the above report listing the proposed local road projects, which include Linden West, Linden East Gorr Road Buffalo Jump Road, SH 583 extension Linden Home Road Airport Access W)mborne Gas Plant access Keivers Lake Road and PBI Road E_vecutive Committee recommends approval of the County's Surfaced Local Road o Program )Pith this program to start in the year 2000, as per Kneehill County Surfaced Local Road Inventory, at the approximate budget of $360, 000 00 per annum. CHID /N)umte /iiC 1999.doc Page 3 LI G EXECUTIVE COMMITTEE REPORT - February 4t" 1999 15 Mountain view County Snow plowing and Gravel Sales survey Mountain View County has forwarded the results of their above referenced survey Executive Committee reconumentls copies of this survey be provuled to each Councillor and Mr Jeffery �e Fig X199 16 Annual Reeve's Report Mr Hoff has prepared for publication in the local newspaper, an annual report detailing some of the County s highlights and milestones during 1998 Executive Committee recomnentls approval to publish this report in the local newspaper and further, copies of same he provided to all Councillors 17 Planning 1998 Time Breakdown Mr John Rusling has prepared a breakdown of his time for 1998 This report indicates a total of 570 5 hours (30 %) spent on Kneehill County planning matters, 1168 hours (61 %) spent on Mountain View County planning matters and 170 75 hours (9 %) on other Executive Committee recommends this matter be readdressed upon receipt of the invoice for 1998 planning sen,mces from Mountain Viem County 18 Red_ Deer River Corridor Integrated Management Plan The above document has been forwarded for review and approval for a public consultation process Executive Comnuttee recommnentls approval for this document for the public consultation process 19 Special Places The final report of the Local Committee for the Tolman Badlands Candidate Special Place has been received E_recuhve Comnuttee recornmentls to accept and file as information. 20. Jan 25/99 Letter from Village of Linden re Community Channel The village of Linden advises it has dust had its cable community channel installed and invites the County to share community events with them and advertise any upcoming event on this channel Executh,e Committee recommends to accept and file. 21. Jan 27/99 Drumheller & District solid Waste Management Association Memo A memorandum has been received advising on the Association's general liability insurance coverage and recommending all municipalities ensure they have appropriate insurance coverage for fire vandalism, collision or mechanical failure Executive Comnuttee reconunentls to accept anti file 22. 1998 Fall Convention Evaluation Results The above evaluation results have been received Executive Committee recommends to accept amul file. 23. Jan 27/99 AAMD &C Report of the Ad Hoc Advisory Committee on Major Provincial issues c:/nmrntiUUten.c I 999.doe Page 4 Ll 0 0 EXECUTIVE COMMITTEE REPORT - Febmat 4 "' 1999 This Committee has completed its draft report and has prioritized its issues as follows taxation and assessment policy (Farm Assessment and Education off the Property Tax) Transportation, Municipal Assistance Electoral Boundaries and will focus its lobbying efforts on these priorities E_vecutive Committee recoinmenls to accept anti file anl, upon request from a Councillor, provule copies of this documentation 24. Meeting with Wheatland County A meeting between Kneehill and Wheatland County has been arranged for March 2/99 at 500PM Evecutive Committee reconunentls Kneehill receive confirmation front its Council ntenibers for this meeting date and upon recewing stone, Wheatland be advised and, if possible, a meeting between Kneehill and the school division be arranged for earlier in the shine date. 25. Municipal Government Board 1998 Linear Property Assessment Appeal A hearing has been scheduled for Feb 9/99 for Union Pacific Resources Inc appeal of its 1998 linear property assessment Copies of this notice of appeal has been sent to 49 municipalities Upon further investigation into this matter Mr Jeffery has been advised that unless Kneehill is aware of information in connection with this appeal if can ignore same E.tecutive Conunittee reconinienils to accept anti file. 26 Forum for Young Canadians Travis Robertson of Trochu and Alana Ireland of Three Hills have been selected as the students from the community to attend the Mar 11/99 session of the above Forum, which provides a week long intensive study of the processes of government in Canada. These students are seeking financial support towards the tuition fees and travel costs to attend this Forum in Ottawa E_recutive Committee reconunently a contribution of $50 00 be provuled to both Ms Ireland and Mr Robertson toivartls their costs to attend the Forum for Young Canadans. 27. AAMDc&C Spring'99 Convention The AAMD &C has forwarded the registration forms for the 1999 Spring Convention to be held at the Coast Terrace Inn and Edmonton South Convention Centre from March 29 31/99 Mr Hanger and Mr Hoff indicated their spouse's would be attending this Convention and Mr Vickery noted his spouse was unable to attend this convention Executive Conunittee reconunently approval for Council, the Administrator, Assistant Atlininistrator and Public Works Superintendent to attend this Convention and further, each participant to provule the required registration information to Mrs. Deak 28. Ghost Pine Community 50 Year Celebration The Ghost Pine Community Association is holding a 50"' year anniversary celebration on March 23/99 and have requested a congratulatory letter from the County Executive Conunittee recommends a congratulatory letter be sent to the Ghost Pine Community Association in recognition of its 50`h anniversary. 29 Kneehill Aninial Control C:/AiD /AiinutdGC 1999.doe Page 5 je: ., f LI • is • EXECUTIVE COMMITTEE REPORT - February 4th, 1999 Mr Lynn Gustafson has forwarded an invoice for his services as the County's animal control officer for the period June 1997 January 1999, invoicing for a total of $550 00 During the 1 '/z year period covered in this invoice, a total of 22 calls are reported as follows Wimborne 7 Huxley 2, Swalwell 9 Torrington 4 E.tecutti,e Committee recommends to accept and file. 30 PC Association of Alberta Drumheller Chinook Constituency Meeting An invitation has been extended to attend the above meeting, scheduled for Friday, Feb 5/99 with guest speaker the Hon Ed Stelmach, Minister of Agriculture E_vecuth,e Committee recommends to accept and file 31 Jan 27/98 Kneehill Adult Learning Society (KALS) Request KALS has requested permission from the County to install their own fax machine for their office in the lower level of the County building with the understanding they will pay for all costs associated with same E_recutme Committee recommends permission be gmen to KALS for the installation, at their cost, of rr frtY laic for their office and further, KALS and Kneehill Read be advised the County provides, at no charge, ttvo offices to their organization, it does not provide any storage areas in the County office and further, all parking at the rear of the County building is designated and reserved parking for County personnel, not KALS or Kneehill Read personnel 32. Feb 18/99 Executive Committee Meeting Mr Hoff and Mr Wagstaff have confirmed their attendance at this meeting Need one more Councillor This meeting will commence at 8 30 A.M Executive Comnuttee recommends one other Councillor attend this meeting 33. Council Minutes The Executive Committee edited the January 19, 1999 council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published to the newspaper The Executive Committee meeting then adjourned John �� ff A u rator CAM/Minute/EC 1999.doc Noes: ,E,cEUrn✓6 Ga„�„rr� /Po�o,v,• �� FKVibJC6 of ErasC. Lon»x /Gq.YrCtlQ iF9' /C6$.7.s�Tq C- ov�lt�L ineE >i�,, Page 6