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Home My WebLink About1999-02-09 Council Minutesc 0 I E • lI 1 2 3 4 5 6 KNEEHILL COUN1 Y AGENDA - COUNCIL MEETING February 9, 1999 Approval of Agenda Approvtl of Minutes J C Jeffetl Report Executive Committee Report Accounts payable Financial Reports APPOINTMENTS. 9.30 A M Lomnic D McCook Public Works Superintendent 10:00 A.M ASB Tender opcninb rc 1999 Wccd Control Tender 10:00 A.M Rob Pcnny Alberta Transportation and Utilities sec agenda #17 1.00 P M Rob Gardner TrailNct Alberta sec agenda item # 12 2:00 P M Dan Bcaudry Alberta Transportation and Utilities sec agenda #22 3.00 P M John Van Docsburgh sec agenda 425 PRIORITY ITEMS. 7 Notice of Motion 8 County Policy GENERAL ITEMS. 9 AB Municipal Affairs Financial Indicators Report 10 Acme Fire Department 11 Torrington Fire 12 TrailNet Alberta 13 Marigold Library Survey 14 Joint Elected Officials Mccting & Disaster Smices 15 Manultfc Letter TRANSPORTATION 16 Transportation & Utilities Report 17 Rob Penny. Alberta Transportation and Utilities 18 Horseshoe Canyon Viewpoint 19 Letter from Village of Acme re County shop in Acmc 20 Regional Water Committee Questionnaire 21 AAMD &C Scismic Survey Bylaw 22 Dan Bcaudry. Transport Officer, Alberta Transportation and Utilities PLANNING. 23 Bylaw #1401 Third Reading Rcdesignation Pt. NE & SE 23 29 22 W4 24 Proposed Regulator) Framework for Livestock Feeding Operations in Alberta COMMITTEE REPORTS. 25 Kncchtll Regional Water Committee 26 Wild Rose Economic Development Corporation 27 Kncchill Regional FCSS Minutes Jan 21/99 28 ASB Minutes Jan 20/99 29 Three Hills & District Sccd Cleating Plant Ltd. 30 Health Attthorit) 5 Minutes Dec 16/98 LATE ITEMS: 31 Sunterra West Feedlot Open house Invitation 1 Jan 13/99 Minutes J I J KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta, on Tuesday February 91h 1999, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Deputy Reeve Richard M Vickery Division Six Councillors Marylea Lowen Division One PRESENT Jane Allan Division Three Marjorie D Vetter Division Four James M Hanger Division Five M Glen Wagstaff Division Seven John C Jeffery Administrator was present along with Jennifer Deak, Assistant Administrator who recorded the minutes CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 AN Requests were made to add the following items to the agenda ADDITIONS TO Under agenda item #32 Letter from Art Hanger, MP AGENDA Under agenda item #33 J C Jeffery Items APPROVAL OF Mr Wagstaff moved approval of the agenda ivith the above noted additions. AGENDA CARRIED Mrs Allan requested clarification be noted in the January 19/99 minutes page three the lq,,1�T�.,�rq /99 paragraph discussing the radio assessment, noting it should be clearly stated that Caltronics "1�3 would be installing the radio equipment they had purchased earlier for the County system not any equipment that would be purchased in the future CLARIFICATION On page two of the January 19/99 minutes, Mrs Allan inquired about the motion regarding OF 1999/01/19 the adjustment of the Torrington capital assets and it was further clarified the motion MINUTES included that this adjustment was subject to approval by the County's auditor The matter would be brought back to Council should the auditor not approve same On page four of the January 19/99 minutes Mrs Allan requested clarification regarding the Joint elected officials meeting to be hosted by the town of Three Hills and the County's Dint disaster services agenda item for this meeting It was clarified the intent of the motion J g g I�7�ler,)tl -la to table this matter for fiirther discussion at the next Council meeting included both the matter of the joint elected officials meeting and the issue of joint disaster services Mrs Allan moved approval of the lanuary 19, 1999 minutes APPROVAL OF CARRIED MINUTES Mr Jeffery's report was presented including the Pending Report JCJ REPORT Under Pending Item #1, Linden Rubble Pit, Mr Jeffery inquired as to the status of the negotiations for the site expansion and for the village of Linden to take over the operations LINDEN RUBBLE of the site Mrs Vetter advised she would be contacting the involved parties to further PIT discuss this matter Mr Jeffery reported the town of Trochu has advised the Trochu rubble site will be closing TROCHU RUBBLE due to lack of space A discussion followed on the status of the Schmautz Pit and the PIT environmental requirements and approvals to develop this rubble site Mrs Allan noted this issue could be further discussed at the next Joint officials meeting Under Pending Item #5 Lionel Brisson, Torrington, a recommendation was made to rewrite LIONEL BRISSON to Mr Brisson and then file this matter should no response be received `, -, -F;-- Under Pending Item #7 Highway Signs, the committee members (Councillors Vickery and Vetter) noted they would be addressing this matter in the near future HIGHWAY SIGNS Under Pending Report Item #12, Fire Department Inspections Mr Jeffery noted another JDAIIN I 0 • KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 . letter was forthcoming from the IAC Recommendations were made to file the following Pending Items #8 AT &U Surplus Properties PENDING ITEMS #14 Water Quality Project REC. FOR FILING #20 Linden Fire Hall F #22 Farmland Assessment Review Committee Transportation #6 Torrington Infrastructure Grant Mr Hanger moved approval of Mr .1effery's report, including the reconnnnendatnons for APPROVAL OF JCJ the Pending Report items, as presented. & PENDING CARRIED REPORT The Executive Committee report was reviewed EXEC. COMM. REPORT Under Executive Committee #1 Kneehill Ambulance Mrs Allan requested further clarification regarding the option of the ambulance going to part time ALS service noting concerns with the extra costs involved for this higher level of service (equipment supplies) KAS Mrs Allan inquired about the number of ambulance volunteers in Three Hills and Mr Jeffery referred Mrs Allan to Mr Rinus Onos the ambulance operations director for this information Mrs Allan requested copies of the ambulance reports Under Executive Committee #4 Linden Acme Fire Report concerns were expressed regarding the over budget of the fire department operations for the year It was noted the ACME LINDEN current system of accounting for the Acme /Linden point fire department involves three FIRE BUDGET jurisdictions paying for expenses and billing the other jurisdictions for their share of same on an annual basis The possibility of quarterly billing and reporting, along with monthly adjustment for annual expenses in an effort to provide more current expense totals were discussed Under Executive Committee #7 Letter from Town of Trochu re Proposed Fire Hall a discussion followed on the Executive Committee recommendation to clarify the County and town would match funds for this proposed fire hall facility with any other monies received TROCHU FIRE for this project either through fund raising or grants be deducted from the total project HALL costs, not credited as part of the town s contributions Mr Jeffery clarified the intent of the recommendation and a discussion followed on clarification of this recommendation It was noted the cost estimates for this proposed facility had not yet been finalized Mr McCook Public Works Superintendent entered the meeting time 9 30 A.M PWS INTO MEETING The County's January 5/99 motion for the Trochu fire hall was reviewed and further discussed Mr Jeffery also presented the most current letter, received from Trochu, regarding this matter Mr Wagstaff moved to cancel E.recutwe Committee report reconunenelation #7 regarding the proposed Trochu fire hall facility and to reconfirm the .1aiutary S, 1999 motion, that being The County enter into an agreement with Trochu, regarding the proposed Trochu fire hall facilely, as follows 1 The County commit to cost sharing with the town of Trochu for the proposed new fire hall with this cost sharing to be on a 50150 basis TROCHU FIRE 2 The County's share of this cost sharing to be set at a mrrrinutm of $155,000 00 HALL FUNDING 3 The County finance, up to $85,000.00, Trochu's share of these costs over a nur-c n um ten year terns, as previously approved in the County's August 28, 1998 1,.:. , letter 4 The County to proi,ide work in kind in the manner of site work preparation for the fire hall site with this work in kind to be acknowledged as offsetting the town of Trochu 's in kind contributions with regard to servicing of the building site and, if JD, -Af1A 2 I �1 LJ 0 KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 necessary, building site donation 5 The above conditions subject to meeting, the requirements of the Municipal Government Act Mr Wagstaff fttrther moved approval for an addendum to this motion to clarify the County will not use trcv dollars to match any fundraising or grant contributions for this proposed facthty That is the County will only match the town of Trochu's tax dollars with the County's tar dollars CARRIED Mr Jeffery briefly reviewed the items for discussion with Mr Rob Penny, Alberta Transportation and Utilities who was scheduled to meet with Council at 10 00 AM Mr Bruce Sommerville and two representatives from Davy's Tree Service entered the meeting time 10 00 AN Mr McCook left the meeting at this time Mr Jeffery proceeded to open the two tenders documents received from Davy's Tree Service and Midland Vegetation for the County's 1999 Weed Control Mr Wagstaff moved the two tenders received for the County's 1999 Weed Control be referred to Mr Bruce Sonnnnerville, the County's Ag Fieldinan, for further review and 1999 WEED reporting back to Council CONTROL CARRIED TENDER ,!-/,6 Mr Bruce Sommerville and the two representatives from Davy s Tree Service left the meeting time 10 05 AM Mr McCook reentered the meeting accompanied by Mr Colin Stroeder, Torchmsky Engineering Ltd. and Mr Rob Penny Regional Director Alberta Transportation and MCCOOK, PENNY Utilities time 1005 A.M & STROEDER INTO MEETING Mr Jeffery reviewed the County s Secondary Highway Partnership Program Mrs Vetter moved the County request Alberta Transportation and Utilities consider the following road prgieets for final pavement as part of the County's contribution under the Secondary Highway Partnership Program SH PARTNERSHIP Secondary Highway 587 from .SH 806 to Highway 21 PROGRAM Secondary Highway 575 from SH 806 to the County's west boundary CARRIED A discussion followed on the operations of the Bleriot Ferry and Mr Penny noted his department required an invoice to initiate payment under this ferry agreement Mr Penny also requested an invoice for full payment as per agreement for the 1999 ferry operations be forwarded to his department after April 1, 1999 but not before the ferry is launched, BLERIOT FERRY noting a reconciliation of operating expenses would be undertaken at year end In response to an inquiry regarding the resource road grants and inquiring whether the Linden East road would qualify for such a grant, Mr Penny proceeded to review the criteria for this grant noting it is to support new industry primarily or expanding industry 1997 was the cut off year any industry started prior to 1997 does not qualify for funding under this grant program Only gravelled Secondary Highways qualify for this grant A discussion followed on the Buffalo Jump Road and the potential increase for tourist traffic on this road because of the Special Places designation of the Dry Island Buffalo Jump Provincial Park Mr Penny noted to qualify for the resource road grant, a traffic count of 400 vehicles per day was required The possibility for funding for the infrastructure to access the Wimborne Gas plant was discussed and it was noted this plant was expanding JD/AHN RESOURCE ROAD GRANTS 3 KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 Mr Penny noted the grant program did not use expected criteria re traffic volumes engineers were required to do this Mr Penny further noted the County was aware of the funding criteria and any applications would be considered based on this criteria with applications going on a ranking system A discussion followed on the SH 806 road project and a strategy to undertake the road project in stages, that being widening one year, including shoulders and curve realignment, correcting the shoulder settlements another year and doing the overlay in the final year Mr Penny noted he could make no commitments for this project, acknowledged this road was a priority for the County and recognized the County was a good partner in the SH 806 ROAD Secondary Highway Partnership Program Council agreed staging this project over several PROJECT years made sense and the first phase of the project could be applied for in the year 2000 Mr Penny request Council submit their top secondary highway road projects priorities Mr McCook noted he would finalize this priority list with Mr Stroeder the County's engineer and present this priority list at the next council meeting SH PRIORITIES JC1�'loro � .�is.1s A brief discussion followed on the possibility of undertaking the SH 585 road project in conjunction with Starland County The common sense approach of this option was reviewed and it was noted the road continued into Starland County east of the Red Deer River SH 585 A discussion followed on bridge maintenance, including the funding for bridge structures in general Mr McCook inquired about the GAP rules and standards and Mr Penny noted the GAP standards should be finalized in the near future Mr McCook noted the County s bridge inspector is certified but has never received his Level B certification Mr Penny BRIDGE FUNDING noted he would look into this matter The safety concerns at the AgPro intersection on Highway 21 were discussed and it was noted the County still considers this intersection a safety issue, especially the turning and grade at the intersection Mr Penny noted AgPro submitted the survey and other required information and a decision was based on the geometrics and numbers presented to Alberta Transportation and Utilities by Agpro with Alberta Transportation and Utilities increasing AGPRO the conditions Further discussion followed on the County's safety concerns including the INTERSECTION reported number of super B trains that would be accessing this location A request was CONCERNS made for Mr Penny to contact AgPro to discuss the County s concerns Mr Penny noted, should the intersection be totally unsafe Alberta Transportation and Utilities has the authority to close the intersection A request was made for an update on the Highway 9 project and Mr Penny noted the province s restricted funding had limited progress on this road project, noting priorities may be shifted to complete all of the project east of Drumheller first and then move to the west side of Drumheller Mr Penny noted the engineers were doing the preliminary design and buying the necessary right of ways on the portion of highway west of Drumheller and will HIGHWAY 9 be in position to proceed should the project be accelerated Mr Jeffery advised the County UPDATE had received notices regarding land purchase for the road project and noted the County does not adjust its assessment and land records until a project is completed The Horseshoe Canyon Viewpoint area was next discussed and Mr Penny confirmed the north road would have no direct access to the highway The ownership of the parking area was discussed with Mr Penny advising Alberta Transportation and Utilities owns this land. but is not land holders but developers of roads The possibility of purchasing this land was HORSESHOE discussed and it was noted normally in such cases any surplus land would be advertised CANYON within the provincial departments first and then to the municipality and should the VIEWPOINT municipality request this land for a public work (park) then the land could be disposed at market value Mr Penny confirmed the new alignment for Highway 9 is accurate, the JD/ARN 4 0 KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 access road from the highway to the viewpoint area had not yet been finalized, the affected landowners are the province's first concern In response to an inquiry Mr Penny explained the province's policy for land buying noting the guidelines establish the price of raw land then establish damages as a separate item Mr Stroeder noted Torchinsky Engineering was contracted for the land buying for Highway 9 and he could arrange a meeting of the land agent with Council should Council require PROV. LAND further information BUYING POLICY A discussion followed on the rail line abandonments and an inquiry made as how to determine the senior partner for a rail crossing intersection Mr Penny noted he had not dealt with this issue but could research same Council requested Mr Penny's assistance with this issue especially the provincial and municipal road /rail crossing intersections Mr Penny noted he considered the seniority status was only held when the line was used as a railway, now the rail line had been abandoned the municipality by default would become the senior partner and the trail owners the junior to the road crossing Mr Penny further noted the trail owners would have to apply to Alberta Transportation and Utilities to cross its highways It was noted the province has not stated where it stands on trail nets The many implications to roads landowner etc and the capital the cost to build these trails along with the maintenance costs were all discussed RAIL LINE ABANDONMENTS Mr Stroeder discussed the SH 575 road project from SH 806 to the County s west boundary requesting the project contract be coordinated with Mountain View County who is undertaking SH 575 from their east boundary which abuts the Kneehill boundary It was noted by coordinating these contracts, costs could be realized Kneehill s project was six SH 575 miles and Mountain View's seven miles Mr Penny briefly updated Council on the Highway 21 road paving, noting the south end is tendered (from Highway 27 south to Highway 9) with the north portion scheduled for pavement overlay in 2001/2002 HIGHWAY 21 PAVING On behalf of Council Mr Hoff thanked Mr Penny for meeting with Council and discussing various transportation items Mr Penny noted he appreciated the opportunity to meet with Council Mr Hoff then invited Mr Penny and Mr Stroeder to lunch with Council The meeting then recessed for lunch from 11 20 A.M until 12 45 P M Mr Penny and Mr Stroeder were not present when the meeting continued Mr McCook LUNCH RECESS was present The Transportation and Utilities report was presented Under report items 4-4 and # #5 a Road Committee meeting date was scheduled for Thursday, February 11/99 commencing at 8 30 AN to be followed by a Safety Committee TaU REPORT meeting It was noted the same Council members (Councillors Allan Vetter and Wagstaff) served on both Committees ROAD & SAFETY COMM MEETING Under report item #6 it was noted the tender documents for Bridge File 1876 (Megh D�A(TES p y Bridge) were ready to be tendered out BF 1876 TENDER Under report item 46 Mr McCook reviewed the four bridge files that would be added to the County s bridge priority list Bridge File #747 (Sunnyslope), #1083 (Allingham), #6594 (Linden West) and #70377 (Klassen) Mr McCook briefly discussed the bridge funding, noting those bridges located on secondary highways are funded 75/25 with the province BF 747, 1083, with the remaining bridges funded totally by Alberta Transportation and Utilities, any bridge 6594, 70377 on a local road is the municipality s responsibility for general maintenance It was noted ADDED TO JD HN 5 4 1 E 0 KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 given the number of bridge structures in the municipality, a budget of $136 000 00 per year PRIORITY LIST was required for bridge maintenance In response to an inquiry from Mrs Allan regarding report item #3, Mr McCook confirmed air 9P�s the radio frequency application was for a dedicated frequency for the Kneehill Ambulance RADIO Mr McCook distributed, for information only the February 3/99 Capital Committee FREQUENCY meeting minutes to all present Mr Vickery moved approval of the Traimportation and Utilities Report. CAPITAL COMM I REPORT ��A.?,7 CARRIED APPROVAL OF Mr Rob Gardner Executive Director TrailNet Alberta entered the meeting along with T &U REPORT approximately twenty five area residents time 1 00 P M On behalf of the County, Mr Hoff welcomed everyone to the meeting and introductions were made Mr Hoff then invited Mr Gardner to address the meeting Mr Gardner noted he was the Executive Director of the Alberta Trail Nett which is a registered charity that does not own any trails but promotes the use of trails The organization tells people about the benefits of trails and how to develop and manage them Mr Gardner then proceeded to discuss the wide range of benefits from these trails cycling horse riding skidooing these all represent trail users Less well known are the economic benefits Bed & Breakfasts, campgrounds, rental equipment all small scale new businesses that are feasible for the small entrepreneur Potential trails look at existing alignments that AB TRAILNET can be developed without interfering with their purposes e.g irrigation paths, abandoned PRESENTATION rail lines, historic trails, power line right of ways Mr Gardner referred those present to page 44 of his booklet which detailed a base map of potential trail routes which will result in 4,000 km of trails should all routes be built Mr Gardner noted this mileage was a fairly small request when one considered the number of paved and gravel roads Mr Gardner noted he had identified an opportunity for local groups to develop trails and proceeded to cite examples of trails already in existence in the province (Peace River, Bow Corridor) Mr Gardner noted trails have different purposes because they are locally developed and managed Shared use is encouraged while recognizing individual s preferences the whole point being the trails are locally managed Mr Gardner acknowledged there could be problems with littering and vandalism noting the solution would be for the community to work together if it does not work there is always the option to close the trail Mr Gardner noted there is no local trail group in the area formed yet but hoped one would develop Mr Gardner noted the abandoned railway was an obvious resource for a trail and in response to an inquiry advised his group had been trying to obtain the abandoned rail lime but, to date, had not been successful Mr Gardner noted the abandoned rail line was a scenic area and would be a very popular trail route Mr Vickery inquired how a trail net is started in a community and Mr Gardner advised it did not take much money but rather motivation and enthusiasm To put a trail group together a partnership is needed where each partner has different strengths For example, a municipality for equipment and /or gravel, a service group to access grants an Ag Society could be involved Other questions were put to Mr Gardner and he advised as follows Liability lies with whoever manages the trail Liability to adjacent landowners is worrisome The province is reluctant to take liability off landowners Trying to get provincial legislation changed to remove liability Once a trail has a designated route, people usually don't wander off the trail Crossing roads with the trails? Need to obtain permission in the planning stages from Alberta Transportation and Utilities On local roads it is up to County to deal with and decide on appropriate signs Most trails have two regular and two small signs at road intersections $36 00 /metre as advertised for the trail? This is a marketing thing to generate donations JDAIIN I KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 Same number used across the country and does not necessarily reflect the actual cost to build a trail Bathroom facilities? Need an organized trail with regularly located outhouses, shade and rest areas All toilets need to be maintained and this needs to be built into the operation Need a code of conduct for trails Mr Hanger noted he did not feel the public would remain on a right of way and was very concerned with liability issues for the adjacent land owners, noting the land was originally taken by the railway at small cost and the abutting landowner should have the opportunity to recover this land and if they do not want it then it should be offered to the local government Mr Gardner noted he had nothing to do with the legislation and was merely trying to make the best of a situation Mr Gardner noted trail nets in other provinces are on AB TRAILNET abandoned rail lines Council inquired whether Mr Gardner had the name of a CP Rail REPORT contact person for the abandoned rail lines and Mr Gardner advised he did not know names Mr Jeffery noted Mr Gardner had alluded to an announcement from CP Rail and asked for further information Mr Gardner noted he had been working to acquire some of he rail lines but so far there had been no announcement Mr Wagstaff inquired about the Occupiers Liability Act noting if this Act does not get amended in favour of the land owner how would the trail net organizers get around the liability issue Mr Gardner noted an option may be to set up a national insurance program and allow members to participate for a set membership fee ($50 00) which would be very inexpensive Or another option could be to have the municipality cover this in their insurance this would be insignificant for the municipality to include Mr Hoff thanked Mr Gardner for his presentation, noting Council had another appointment scheduled but would permit Mr Gardner to further discuss this matter in the County s meeting room located on the lower level of the building Mr Gardner thanked Council, noting he was only able to speak in general terms and could not answer specific questions as he was not the local group Mr Gardner then left booklets detailing trail nets in Canada and the USA for Council to review at a later date Mr Gardner and the other members of the public left the Council meeting to continue their discussion in the County s meeting room time 1 30 P M Mr Wagstaff requested some direction from Council regarding the Capital Committee report It was noted there were no dollar amounts on the report Mr McCook noted he report was merely to inform Council what the Capital Committee was looking at and its direction Mr McCook noted he would be obtaining prices and reporting further on this report Mr Vickery noted approval for this report could be included with his motion of CAPITAL COMM approval of the Transportation and Utilities report REPORT APPROVAL Mr Jeffery proceeded to review the recent Drumheller Mail newspaper articles regarding�o� the Horseshoe Canyon which reported on the town of Drumheller and County s meeting of February 1/99 Mr Jeffery further reported a letter had been received from Mrs Louisa Lowen, an adjacent landowner at this site, requesting she be actively involved with the future direction of the viewpoint area It was noted all discussion are very preliminary at this point and the County was awaiting a letter from the town of Drumheller indicating its HORSESHOE direction in this matter CANYON VIEWPOINT Mr Wagstaff moi,ed to table this matter until the ne-Yt Council ►neeting TABLED CARRIED G//1 Mr Jeffery reviewed a letter from the village of Acme offering to purchase the County shop located on Clarke Street within the village Mr Jeffery noted the shop was built in 1985 at a cost of $67,500 00 plus land of $150 00 Mr Jeffery noted the Executive Committee had discussed this offer and referred the matter to Council A discussion OFFER TO followed on replacement cost for this building It was noted a portion of this building is PURCHASE ACME currently being utilized by the County as storage with the remainder of the building being SHOP rented to the contract grader operator Mr McCook noted the Division Three grader could JD/1i UN 7 Lqlr 11, i� s KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 be operated from Three Hills during the winter months The possibilities of selling this building and putting the proceeds towards a building for the public works in Three Hills was OFFER TO discussed PURCHASE ACME SHOP Mr Hanger moved the County obtain a building appraisal for the County shop located in Acne and further two real estate companies he requested to provide this information and, upon receipt of same, this matter he brought back to Council CARRIED Mr Dan Beaudry Transport Officer Alberta Transportation and Utilities, entered the meeting time 2.00 P M On behalf of Council Mr Hoff welcomed Mr Beadry to the meeting introductions were made and Mr Beaudry invited to address the meeting Mr Beaudry noted he had never addressed a Council before, advised he had been employed as a transport officer with the inspection services for ten years Mr Beaudry noted the purpose of his meeting with Council was to discuss over weights and road enforcement Mr Beaudry noted he was one of the two officers located in Hanna to serve the area from Saskatchewan to Highway 21 and from Highway 9 to Highway 13 (Daysland) Mr Beadry further noted he was being transferred from the area Mr Beaudry discussed the advantages of the County having an enforcement officer for their roads and noted he hoped to have a weigh scale located on Highway 21 & 27 (north) in the near future Mr Beaudry referred to various violations on the County roads, noting road damage begins underneath the road surface causing a wave motion in the sub base When this sub base motion hits big stone, the sub base starts to break up resulting in the asphalt breaking at the road surface The road damages caused by large trucks was discussed Mr Beaudry concluded his presentation with a discussion of the safety concerns with over loaded vehicles noting such vehicles become unsafe and constantly experience brake failure Mr Beaudry thanked Council for the opportunity to meet with then and discuss road enforcement and over load weights On behalf of Council Mr Hoff thanked Mr Beaudry for his presentation Mr Beadry left the meeting time 3 00 PM A short discussion followed on the number of appointments that should be scheduled for each Council meeting ATU PRESENTATION RE. OVERWEIGHTS & ROAD ENFORCEMENT Mrs. Vetter atoned a policy be adopted wherehy, in addition to staff Council COUNCIL appointments and Public Hearings, a mccti►munt of tiro appointments per Council APPOINTMENT meeting he scheduled and fitrther these appointments be arranged so that one is POLICY scheduled for the morning session of Council and the other for the afternoon session of Council CARRIED Mr Ian Morley Urban Systems Engineers, and Mr John Van Doesburg, both representing the Kneehill Regional Water Committee entered the meeting time 3 00 p m Mr Hoff welcomed these gentlemen to the meeting and invited them to address Council Mr Jeffery noted a resolution was required from Council to enter into the Contribution Agreement with PFRA for funding of the water feasibility study Mr Wagstaff moved Kneeh►ll County he authorized to enter into the Rural Water KNEEHILL Development Progrant Contribution Agreement with PFRA (Prairie Farnt REGIONAL Rehabilitation Agreement) with the designated persons authorized to execute this WATER COMM. agreentent being the authorized signing authornt►es for the County, that being the Reeve GRANT A/G or Deputy Reeve and the Administrator or Assistant Administrator CARRIED JDAIIN 8 I A ?I 0 KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 Mr Morley proceeded to review the water study report, including the development of the water system feasibility study and summary report noting he and Mr Van Doesburgh were meeting with each participating Council to discuss the summary report and the request for each Council to set its vision objectives and goals for the future of the water committee Mr Morley proceeded to review the study report including Quantify existing water demand looked at the urban centres first and estimated water consumption at 676,000 gal /day Looked at rural population by section and in areas greater then 15 people Estimated rural water consumption 3 334 gal /day Looked at agricultural demands and estimated water demands to be 2 7 m gal /day Estimate future water needs using growth multipliers of 1 7 (2% growth) Reviewed forecasts for future growth A discussion followed on the future growth of the area and what had happened during the past twenty five years Mr Morley noted he did not want to go too low in his estimates and have a system that could not accommodate the demand A discussion followed on the water consumption allocations from the rivers and it was noted the Red Deer River still has a surplus water allocation The various water line options were reviewed in detail including cost estimates of $20 22 million to get started It was noted there would have to be federal and provincial dollars in the project to make it viable A discussion followed on the water line options and the rural feeder lines from the main water lines Mr Van Doesburgh noted a questionnaire had been developed to be answered by each participating jurisdiction The questionnaire addressed vision, objectives goals etc of a future water commission It was noted this proposed system was unique in that the water lines encompassed both urban and rural municipalities An inquiry was made as to the status of the town of Three Hills water plant and Mr Morley noted this matter had been discussed in confidence with the town Mr Van Doesburgh concluded the presentation by noting the total study costs were $54,000 00 The first step was for consensus among the communities and then to go as a region for funding Mr Hoff thanked Messrs Van Doesburgh and Mr Morley for meeting with Council Mr Morley and Mr Van Doesburgh thanked Council for the opportunity to further discuss the Kneehill regional water project and left the meeting time 4 00 P M Mrs I owen moved to table the Kneehnll Regional Water Conintittee questionnaire until the ne-rt Council meeting CARRIED Mr Jeffery presented Bylaw 1401 for third reading, noting this bylaw, for redesignation, had received only two readings at the previous Council meeting Councillors Hanger and Vetter both noted they had been absent last Council meeting when the public hearing for this redesignation took place and therefore noted they would be abstaining from voting on third reading of this bylaw KNEEHILL REGIONAL WATER COMM. PRESENTATION KNEEHILL REGIONAL WATER TABLED Mrs I oiven moved thirtl rearlinA to I3yla)v #1401, this being the bylaw to redesignate a portion of the North East Quarter and a portion of the South East Quarter of Section 23, BYLAW 14013 RD Township 29 Range 22, West of the 46 Merithan (Pt NE & Pt SE 23- 29- 22 -W4) fronn READING Agricultural Conservation ( "A C') District to I ocal Rural Conunercial ( "LRC') District. CARRIED (Note Councillors Hanger and Vetter abstained from voting on this bylaw) John Rusling, the County s Planner, and Lisa Schnuelle the Development Officer, entered the meeting time 4 05 P M Mr Rusling distributed the questionnaire on the Proposed Regulatory Framework for Livestock Feeding Operations in Alberta and reviewed Council's comments to the questionnaire pertaining to these proposals Mr Rusting also reported on the meeting in rD „1.frN 9 0 E-1 0 • KNEEHILL COUNTY COUNCIL MINUTES February 9, 1999 Lacombe with other municipalities and provincial officials to review and comment on this document Mr Rusling noted it was not an option to opt out of this process Mr Vickery moved approval to submit the responses, as presented, to the questionnaire on the Proposed Regulatory Framework for Livestock Feeding Operations in Alberta CARRIED Mr Rusling and Mrs Schnuelle left the meeting 4 15 p m Mrs Allan moved approval of the accounts presented for payment to -flay, subject to review by the Finance Connnittee of Councillors Hoff, Vickery Lmven and Vetter CARRIED Mr Vickery briefly reviewed the agenda for the upcoming Divisional Meetings Mrs Allan noted the regional water should be discussed on the agenda and it was agreed this could be further discussed under other items on the agenda Mr Vickery displayed the Marigold survey results noting these results would not be disclosed until after the Marigold Library representatives had given their presentation Mr Jeffery briefly reviewed the Marigold Library survey results noting all responses, including the verbal responses, had been totalled in the survey A total of 217 responses were received 89 in favour of the County joining the Marigold Library system and 128 opposed to the County joining this library system It was noted only 4 3% of the total County population responded to this survey with 1 8% in favour and 2 5% opposed to the County joining the Marigold System Mr Hanger inquired whether Mrs Allan sat on the Marigold Library Board and Mrs Allan advised she used to but no longer did In response to Mrs Allan s inquiry as to why Mr Hanger asked this question Mr Hanger noted conflict of interest was a big concern of Council REGULATORY FRAMEWORK FOR LIVESTOCK OPERATIONS QUESTIONNAIRE APPORVAL OF ACCOUNTS DIVISIONAL MEETINGS Q /6 Mr Hoff noted invitations had been given to all Councillors to attend the Open House on Saturday, February 13, 1999 at the Sunterra West Feedlot, located two miles west on SUNTERRA OPEN Highway 575 and i/z mile north of the Acme Cemetery Five Councillors indicated they HOUSE would be attending this event Councillors Vetter Lowen Hoff Allan and Vickery It was agreed to table the balance of the agenda until the next Council meeting BALANCE OF The meeting then adjourned - time 4 40 P M AGENDA TABLED / ADJOURNMENT Reeve Mun ip Admini for JDAHN 10 H LJ JOHN C JEFFERI' REPORT hninry 20 Febrwwy 9, 1999 REPORT. Balance For vird S1,179.82 Pending, Report sec attaclied BALANCE $1,179.82 CORRESPONDENCE. I Jan 15 & 30/98 AB Gazette 2 Jan 12/99 Minutes & Feb 9199 Agenda Golden HMIs Regional Division #15 3 Jan 11/99 Minutes Wild Rose Economic Development Corporation 4 Feb 3/98 Letter from AB Municipal Affairs •ndvisung Brad Pickering has been •appointed the new Assistant Deputy Minister 5 Fall 1998 BONN Rcgion hibhlights newsletter 6 Jan/99 Environmental Science & Enguncerint, magazine 7 Jaii/Feb 1999 Campground Management magazine. 8 Jan/Fcb 1999 ASST magazine 9 Jan Mar1999 Access West magazine 10 Notice of Region 6 Regional mneetinb I 1 Winter 1999 Heart and Stroke Lifelines newsletter 12 Jan 1999 Econom1 in Brief ncwslcttcr 13 Jan/Fcb 1999 Power Manager ncnvslcttcr 14 Jann/Fcb 1999 Liberty magazine 15 Employment Opportum(N Administrative Coordinator Vulcan Count) 16 Employment Opportunity Financial Officer Lakeland County 17 Employmcnt opportunity Licensed HeaNy Duty /Auto Mechanic M.D of Foothills 18 Employmcnt Opportunity Municipal Clerk/Secretan Town of Spirit River 19 SLGM Course Information Local Government Leadership Program 20 SLGM LGA Conference advertising 21 Winter 1998 99 TDC Alberta & Northwest Territories course information. 22 Grant MacEwan College professional dcvclopnnent course information 23 Scnunar advertising Developing Management Skills 24 Scnunar advertising Environmental Management compliance and Best Available Technologies 99 25 Sharp Environmental Ltd. course outlines 26 Seminar advcrtisinb How to Build a Successful Webste 27 Conference advertising Connecting Canadians 28 Seminar •ndvertnsing Alberta Builders Liens 29 Course advcrtisinb Environmental Business 1999 30 Course •ndvertnsung Lcxpert 31 Conference advertising North American Pipelines Superconference 32 Advertising Daytmucr 33 Advertisinb Western Supplies 34 Advcrtnsnnb AutoCad 35 Advertising Henry s Shoes 36 Advertising KBW Banners and Displays. 37 Advertising Princess Auto 38 Jan 13 20 & 27/99 Drumheller Mail ncwspaper 39 Jan 20, 27 & Feb 3/99 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Eder Mark Pt SW 16 30 26 W4 Modular home $100,000.00 • 2 Woolley Bcn & Stacey SW 30 29 25 W4 Residential dwelling & shed $300000.00 3 Kocln, Willard Residence with attached garage M mule /jelreport 1999doe SE 15 32 24 W4 $150,000.00 I 1 PENDING' FILES A S A T Fehruary 9, 1999 UPCOMING DATES Feb 10, 1999 MSCIA Annual General Meeting, Viking, AB Feb 10 1999 Water Quality Meeting Rockyford Community Centre 9 30 A.M Feb 10, 1999 KCRB /FCSS /Children s Services Meeting Kneehill County Lower Level Meeting Room 5 30 P M Feb 10/99 Three Hills & District Seed Cleaning Plant Ltd Meeting Kneehill County Council Chambers 7 30 P M Feb 11, 1999 Kneehill Housing Golden Hills Lodge Finance Meeting 3 00 P M Supper 5 30 Regular Board Meeting 7 00 P M Feb 11, 1999 Divisional Meeting (6 & 7) Wimborne Community Centre 7 00 P M Feb 16 1999 Municipal Planning Commission Meeting Kneehill County Council Chambers 9 00 A.M Feb 16 1999 Divisional Meeting (4 & 5) Kneehill County office 7 00 P M Feb 17, 1999 Kneehill Ambulance Service Meeting Kneehill County office 7 00 P M Feb 18 1999 Executive Committee Meeting Kneehill County office 8 30 A.M Feb 18 1999 Divisional Meeting (1, 2 & 3) Carbon Community Centre 7 00 P M Feb 19 1999 CAAMD &C Spring Zone Meeting iMadden Community Centre 10 00 A.M Feb 22 23 1999 Manure Management Workshop Three Hills Community Centre Feb 23, 1999 Council Meeting Kneehill County Council Chambers 8 30 A.M Feb 25 1999 AB Municipal Affairs Semmar Drumheller 1 00 P M 4 00 P M Feb 25 1999 Recreation Meeting Carbon Community Centre Mar 1, 1999 Three Hills Garbage Meeting Town of Three Hills office 7 00 P M • Mar 2, 1999 Municipal Planning Commission Meeting Kneehill County office 9.00 A.M Mar 2, 1999 Meeting with Wheatland County Wheatland County 5 00 P M Mar 4, 1999 Executive Committee Meeting Kneehill County office 8 30 A.M JD /1'iiNDING.11OC 1 E E E 0 PENDING FILES AS AT February 9, 1999 Mar 5 1999 Richard Marz, MLA Kneehill County office 9.00 A.M 12 00 Noon Mar 9 1999 Council Meeting Kneehill County office 8 30 A.M Mar 16, 1999 Municipal Planning Commission Meeting Kneehill County office 9 00 AN Mar 18, 1999 Executive Committee Meeting Kneehill County office 8 30 A.M Mar 23, 1999 Council Meeting Kneehill County Council Chambers 8 30 A.M Mar 29 31 1999 AAMD &C Spring Convention Coast Terrace /Convention Centre South, Edmonton PENDING FILES RECAP 1 Linden Rubble Pit Nov 10& 24/98 CM Motion approved to have Mrs Vetter negotiates° °� with Linden agree to negotiate the Linden expansion for 6 acres conditional upon all provincial (AB Environment, etc ) approvals with Linden responsible for obtaining these approvals Linden site be monitored, Linden responsible for site operations and to invoice County and Acme for their share of same only one key for site and Linden to be responsible for access to site after hours Mrs Vetter met with Acme and Linden on Dec 2/98 to discuss site operations, etc Linden requested County obtain environmental approvals County agreed Linden be responsible for this 2 Red Deer River Integrated Management Plan Feb 4/99 EC #18 Document has been forwarded for review and approval for the public consultation process 3 Dry Island Buffalo Jump Provincial Park Oct 13/98 Motion to send a letter to the Local Committee of the Special Places requesting the Committee retain its recommendations for the proposed development of this park, as set out in their second draft document Oct 23/98 letter sent 4 CP Rail Line Abandonment Feb 4/99 EC #13 To date to responses to County's letters and telephone calls Recommendation to provide this information to Mr Jim Hanger for referral to Mr Art Hanger MP 5 Lionel Brisson Torrington Sept 16/98 wrote to Mr Brisson requesting a letter detailing. specifically which activities of the County could affect his medical condition and a statement of exactly how these activities impact his health To date, no response 6 Special Places 2000 Feb 4/99 EC #19 Final draft received with EC recommendation to accept and file 7 Highway Signs Nov 24/98 CM Motion approved for a Committee of Councillors Vetter and Vickery investigate the options for the new County highway signs including cost estimates, and present a report to Council on same Dec 1/98 Memo given to Councillors Vickery and Vetter 8 AT &U Surplus Properties - Pt SW 28 29 24 W4 Transfer to County finalized Caretaker Agreements signed with Brost and Piepke RECOMMEND FILE THIS ITEM 9 Kneehill Regional Water Committee Moving forward with engineering study 10 Bylaw Enforcement /Special Constable June 23/98 Motion approved to table until Organizational Meeting of Oct/1999 Aug 20/98 Linden phoned interested in cost sharing a bylaw enforcement officer 11 E911 Central Dispatch June 3/98 EC #2 Red Deer advises looking into full dispatch costs, etc inquiring about costs Letter sent to all towns and villages updating on same 12 Fire Dep't Inspections CM Jan 20/98 Motion approved to request AB Labour to inspect Torrington fire dep't and also to request all the towns and villages in the County have a Yr►.�vyEs fire inspection June 28/98 letters sent to AB Labour and all towns and villages Sept 9/98 follow up letter sent to AB Labour To date, no response JDATNDING.DOC 2 w 1 J E., C • U PENDING FILLS AS A7' Fehruury 9,199 13 Town of Three Hills Garbage Agreement Review Meeting scheduled for Mar 1/99 at town office at 7 00 P M to discuss this matter 14 Water Quality Project redefined project and reapplied for funding RECOMMEND FILE THIS ITEM Oct 8/98 EC# 13 AB Environment response to County's inquiry about the Pine Lake Hypolimnetic Withdrawal System Matter referred to Bruce Sommerville 15 Trochu Fire Hall on agenda Sept 29/98 CM p 4 Reported Golden Hills interested in exchanging a lot in Trochu (Lot 1, Block 2) for the grader bay Table for further information Oct 27/98 agenda item 16 Alberta Trail Net Feb 9/99 Rob Gardner meeting with Council to discuss the Trailnet 17 Torrington Ag Society July 15/98 EC #4 County to honour Torrington arena complex agreement Letter sent to Ag Society along with revised agreement To date no response from Ag Society 18 Municipal 2000 Sponsorship Program County approved for $12 660 00 to upgrade and integrate GIS 19 CLB Aug 20/98 Wrote to Three Hills requesting reimbursement of County's advertising costs ($1,014 39) now that monies are available for administration costs Nov 23/98 faxed information previously sent to the town to Jack Ramsden 20 Linden Fire Hall Aug 11/98 CM p.2 Motion approved to tabled `Linden's offer re fire hall purchase and lease back to ambulance and fire departments until after the 1998 Organizational Meeting 21 Brian Haniford Purchase of Lots 1 6 Block 1 Torrington Sept 29/98 CM p 1 Motion approved to sell above lots to Mr Haniford, for $9,600 00, subject to terms County currently obtaining clear title to these lots (were former Torrington tax sale lots) Tainsh Howard arranging transaction Letters sent and titles requested 22 Farmland Assessment Review Committee Nov 9/98 Kneehill County met with Iris Evans and gave her a copy of the County's responses to this discussion paper These responses also forwarded to the Committee AAMD &C Richard Marz, MLA Transportation Items. 1 Schmautz Pit July 2/98 Reported wells are being monitored Applications in to the province and awaiting province's response 2 Winther Icing Problem Lonnie experimenting with hi hoe 3 Mt Vernon Water Advised Co op County not willing to provide any freebies Co op responsible for seeding and restoration of the ditches Road Committee to follow up File in vault 4 Hesketh Hill Survey Oct 8/98 EC #14 Recommendation to have Mr McCook and Mr Berdahl meet on site with County surveyor to agree upon exact road boundaries and address curves County to transfer Lots 1 10 & Block R in Hesketh to Mr Berdahl in lieu of Mr Berdahl to transfer that portion of his land on the road survey County to pay for all costs associated with this matter Letter sent to Mr Berdahl Jan 29/99 Mr Berdahl phoned inquiring about the status of this Feb 2/99 Phone Mr Berdahl and advised PWS has spoken with surveyor Mr Robin Arthurs and Mr Arthurs to contacted Mr Berdahl and Mr McCook when he goes out to this site 5 Ulster Petroleum CM April 28/98 agreed to invite Ulster to meet with council to discuss partnering and cost sharing of infrastructure and emergency services May 5/98 letter sent to Dwayne Spence, Ulster Petroleum Oct 27/98 CM Agreed to refer this file to Mr McCook and Mr Vickery 6 Torrington Infrastructure Grant $26,000 00 grant ($8,104 00 from each level of gov t) approved Grant applied to previous road project (SH 575) RECOMMEND FILE THIS ITEM 7 Radio System Upgrading Mr McCook looking after this and will be reporting on assessment of the system and redefining the scope of work for the upgrade when all information received JD/PPNDIN( AOL M F f, � J 0 0 Transportation and Utilities Feb. 9/99 I have hired a new partsperson to replace Keith at the shop when he retires This person is responsible for everything from labouring to ordering parts etc There will be no foreman down there anymore and everyone will answer to the ' !Zf#" PWS 714AX I have also lured a replacement for Bud as the maintenance foreman upon Buds retirement. Alan Medmg will replace Bud as Maintenance Foreman and Peter McRae is the partsperson. I have sent a letter to Caltromcs telling them where the County stands with the radio system as of Feb 3/99 We are !P•% waiting on acceptance from Industry Canada for a new frequency application we have applied for If this is successful it 11"A^xwEs will solve a lot of our radio problems with the fourth level of government S°'T I need to have a quick road comrmttee to look at a couple of things that seern to be pressing. We need to have a safety committee meeting also�� 9P 6 I have the tender document prepared for the BY 1876 I would like to let the tender out as soon as possible.�,So </r2rr�s Sc Try -xe' ,os 7 The gravel crew is hauling out of McNarrs to Grainger and Berreth stock piles 8 The graders are working on ice and pushing back drifts The contract guys will be taking time off when there caught up. 9 There are four more bridges that were just inspected and need to be added to our bridge priority list. These bridges are above our routine maintenance and we will be requesting funding from A.T & U for evaluations. 1 BY 747 Sunnyslope, Install waterproof deck joints and repair spalling, 50,000 2 BY 1083 — Allmgharn, Install waterproof deck joints and approach rail, 35,000 3 BY 6594 — Linden west, Install waterproof deck joints ect., 21 000 4 BY 70377 — Klassen Reset bearings and patch strip deck, 6,000