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HomeMy WebLinkAbout1999-01-19 Council Minutes1 KNEEHILL COUNTY AGENDA - COUNCIL MEETING Janu -iiy 19, 1999 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report APPOINTMENTS 10 00 A M Lonnie D McCook Public Works Superintendent 1 30 P M Public Hearing see agenda item 415 GENERALITEMS. 5 Olds Rural Crime Watch 6 Letter from Regional Health Authority 5 7 Village of Torrington Capital Assets 8 AAMD "Visioning" &C Survey on Workshop 9 AB Municipal Affairs Seminars for Municipal Councils 10 Focus on Agriculture 1999 Seminar 11 Joint Meeting Wheatland County 12 Letter from Manulife TRANSPORTATION. 13 Transportation & Utilities Report PLANNING. 14 Proposed Regulatory Framework for Livestock Feeding Operations in Alberta 15 Public Hearing Redesignation Pt NE & Pt SE 23 29 -22 W4 COMMITTEE REPORTS 16 Special Places Draft of the Recommendations Report of the Local Committee for the Tolman Badlands Candidate Special Place 17 Three Hills School Gym 18 Kneehill Regional FCSS Minutes Oct 29/98 & Dec 3/98 19 Kneehill Regional Water Committee Jan 20/99 Agenda & Nov 24/98 Minutes 20 Kneehill Community Resource Board - Jan 21/99 Agenda & Dec 21/98 Minutes LATE ITEMS. 21 Monthly Budget Comparison Report 22 December 31, 1998 Gravel Inventory 23 Letter from M.D of Rocky View Councillor Bonnie Jean KIettke 24 Letter from town of Three Hills re Landfill Site Meeting 25 Letter from Jack Gorr 26 Letter from Town of Three Hills re Joint Elected Officials Meeting 27 Provincial Grant Transfer Station Upgrade Program 28 Disaster Services Emergency Preparedness Course 1 C E • KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 A regular meeting of Council was held in the Kneehili County office 232 Main Street, Three Hills, Alberta on Tuesday, January 19'" 1999 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Deputy Reeve Richard M Vickery Division Six PRESENT Councillors Marylea Lowen Division One Jane Allan Division Three M Glen Wagstaff Division Seven John C Jeffery, Administrator was present along with Jennifer Deak, Assistant Administrator who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 35 A.M CALL TO ORDER Requests were made to add the following items to the agenda Under agenda item 19, add Kneehill Regional Water Committee Agreement Under agenda item 20A, Red Deer Meeting Report ADDITIONS TO Under agenda item 20B Child & Family Services Authority Meeting AGENDA Under agenda item 20C, Fire Meeting Report Under agenda item 30 ASB Mr Wagstaff moi,ed approral of the agenda with the abol,e noted additions APPROVAL OF CARRIED AGENDA Mrs Lowen moi,ed approi,al of the January S, 1999 minutes. APPROVAL OF CARRIED MINUTES Mr Jeffery s report was presented Mr Vickery moi,ed approwit of Mr .1effery's report, as Presented. APPROVAL OF JCJ CARRIED REPORT The Executive Committee report was reviewed EXEC. COMM. It was agreed to further discuss, with Mr McCook later in the meeting, Executive REPORT Committee #2, Radio Assessment,,�� >� Under Executive Committee #3, TrailNet Alberta a discussion followed on the County's concerns regarding the abandoned rail lines and sale of same to the TrailNet, the liability issues regarding the road allowances and the responsibility and determination of the senior partner at the intersections of municipal roads and rail line crossings It was noted the AB TRAILNET County had written letters to CP Rail and telephoned several times but to date, had received no response to their inquiries regarding these concerns and issues It was further noted, Mr Gardner, from the TrailNet would be invited to attend the February Council meeting to discuss some of these issues In response to an inquiry regarding Executive Committee #5 Mountain View/Kneehill Community Based Extension Program Mr Jeffery clarified the municipal cost sharing CREEK between the Counties of Mountain View and Kneehill was based on the number of creeks in MONITORING each municipality included in the program Under Executive Committee #10, Kneehill Ambulance Mr Jeffery further reported a policy would be developed to address the requests and charges for Patient Care Reports (PCB's) Mrs Lowen moved approi,al of the Executn,e Committee report with the exception of APPROVAL OF EXEC. COMM Executrne Coinrnittee #Z, rarho assessment, which would be further discussed later to the REPORT meeting with the Public Works Vuperinten(lent CARRIED Mr Jeffery reported Mr Harold Johnsrude County Commissioner, Mountain View County, JDARN 1 11 i • KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 has advised the County pays $500 00 per year towards telephone costs for the Olds Rural Crime Watch Mountain View has not officially been requested by this organization for funding for the upgrading of their computer to enhance their fan out system The amount of the membership fees ($35 00 for five years) for the organization was discussed and compared with their funding request A discussion followed on the possible number of crime watch organizations within the County Drumheller Olds Three Hills, Beiseker Innisfail, Red Deer Mr Vickery noted the Olds Rural Crime Watch had held their annual meeting but he had not received any information on same Mr Vickery advised he would contact Mr Nick Dronyk to obtain further information on this meeting Mr Wagstaff inoved to table this matter for further information CARRIED Mr Jeffery presented a letter, from Health Authority 5, requesting the County to consider granting the Health Authority the amount of $2,148 30 towards the capital replacement of one of their vehicles (ambulance) This amount represents what would have been Kneehill s share of a $33,000 00 requisition based on a population of 800 The letter acknowledges Kneehill operates its own ambulance service and has its own financial commitments, the Authority is not allowed to requisition, this request is more of a mutual agreement between municipal authorities A discussion followed on the fringe area of the County that is sometimes serviced by the Drumheller ambulance and the other fringe areas of the County that are serviced by other ambulance operators along with the fringe areas of other municipalities serviced by Kneehill Ambulance and the protocol that takes place before an ambulance service enters the area of another ambulance service provider The service area for the Kneehill Ambulance is the municipal boundaries of Kneehill County and a discussion followed on the common sense in having the nearest ambulance respond to a medical emergency It was noted Kneehill Ambulance does not requisition and has a total of four ambulances to maintain for serving the Kneehill County residents Mr Vickery inoved to decline the request.forgrant monies, in the amount of $2,148.30, from Health Authority S CARRIED Mr Jeffery distributed a report listing the capital assets of the hamlet of Torrington and detailing the asset totals reported on the financial statements of the village of Torrington subsequent to dissolution and the actual assets accounted for when the village became a hamlet Under the engineering structures, it was noted the County does not capitalize roads or streets and an adjustment to reflect this accounting was required The capital asset listings for the buildings machinery and equipment land and vehicles were all reviewed along with the additions, deletions and adjustments required to reflect actual capital asset values Mr Wagstaff moved the capital assets n f Torrington he as justed , from $1,762,946.57 to $1,314,524 82, an aallustment of $448,421 75, to reflect the actual capital assets and their values on hand as at .1anuary 1, 1998 and.further, this aa�ustinent, as detailed in the Torrington Capital Asset Report presented to Council, be reviewed by the County's auditor and the matter brought hack to Council should the auditor not concur with this as justment CARRIED A recess was held from 9 55 A M until 10 05 A.M Mr McCook the Public Works Superintendent was present when the meeting continued The Transportation & Utilities report was presented Under report item #6 Mr McCook advised Torchmsky Engineering would be submitting the information to AB Environment regarding the development of the Schmautz Pit It is expected to take three to four months for a response from AB Environment A discussion followed on the County s future garbage requirements, including rubble disposal, the JD,'AHN OLDS RURAL CRIME WATCH G/,6 RHA 5 GRANT REQUEST TORRINGTON CAPITAL ASSET RECONCILIATION e 7�.ey 1;5,e yjE PWS INTO MEETING T &U REPORT SCHMAUTZ PIT 9C /+7eRfa 7c �G J- 2 E fe KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 garbage problems of surrounding jurisdictions, the levies charged by some Jurisdictions for garbage dumping Mr McCook reported on the radio assessment noting a request had been made to Caltroncs to provide information on the equipment they had purchased for the County s radio system upgrading Mr McCook reviewed the problems encountered with the County's radio assessment and the County's changing scope of work Mr McCook reported, to date he had expended $1,50000 for testing of the radio communications system and $100 00 for application of a frequency It was agreed the scope of work would have to be re evaluated when all information and assessments received Caltromcs would be installing the radio equipment Mr McCook noted the Communications Group provide radio system services to three other Counties they have installed complete radio systems including the Red Deer 911 system, they will ensure the County is compatible for future radio needs with regard to the Red Deer 911 system, they can provide maintenance services for the radio system A discussion followed on the need to negotiate the purchase of the Linden radio tower for the County's radio operations Mr McCook noted he would be further investigating and obtaining information on the County s radio system, assessment and future needs and would be reporting same to Council A date for a Capital Committee meeting was scheduled for Wednesday, February 3 1999 commencing at 9.00 A M Mrs Allan ntoverd approval of the Transportation & Utilities Report CARRIED Mr McCook reported Battle River Enterprizes Ltd., agent for Alberta Power Ltd , had forwarded a Distribution Line Right of Way Agreement between the County and Alberta Power for an electrical distribution line on the Environmental Reserve parcel Lot 7ER Block 2, Plan 9511518 (0 58 acres) in the NE 23 29 21 W4 It was noted this is the environmental reserve land between the Red Deer river and the Lloyd Denny subdivision Mr Wagstaff nioved this agreement he approved and duly signerh CARRIED Mr Jeffery reviewed the December 31 1998 year end gravel inventory and adjustment requirements to reflect actual yards of gravel on hand at the year end Total yards per accounting records reflect 73 623 and actual inventory is 52,543 yards Total dollar adjustment required to reflect actual inventory is $74 289 69 The problems associated with the gravel inventory and accurate accounting of same were discussed including converting yards to tonnes losing yards in the base of a stock pile crushing wet versus dry rock, the need to weigh every load to be accurate A discussion followed on the shortage of gravel inventory in the County and possible solutions to same Mrc I oiven inoi,ed approval to adjust the Decenther 31, 1998 ending gravel inventory to reflect the actual gravel yards on hand of 52,543 yards, valued at $306,218.49 CARRIED Mr Vickery moved to tahle agenda item #27, Provincial Grant Transfer Station Upgrade Program, for more in formation CARRIED Mr Jeffery reported Disaster Services will be holding an Emergency Preparedness Course for elected officials on February 17/99 in Crossfield and inquired whether any Councillor was available to attend same Councillors Allan, Lowen and Hoff all indicated they could attend this session Mr Jeffery advised he would obtain further information regarding course location, registration etc and advise accordingly Mr Jeffery reported the town of Three Hills has scheduled a landfill site meeting with the County for March 1 1999 at the town office commencing at 7.00 PM The purpose of this JDAnv RADIO ASSESSMENT -'a - -7-10 7 11cX 4;w A4,-r :.2 +/0 / Ot /M a!15!;:S �Er"IC.GO �Y /u�7�N CAPITAL COMM MEETING DATE APPROVAL OF T &U REPORT AB POWER A/G RE ER LAND NE 23- 29 -21 -W4 1998 YEAR END GRAVEL INVENTORY TRANSFER STATION UPGRADE PROGRAM TABLED DISASTER SERVICES COURSE C7 E EJ 0 KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 meeting is to discuss the landfill site agreement between the two jurisdictions Mr Vickery moved Mrs Vetter, Mr McCook and Mr Igffery attend this meeting CARRIED Mr McCook left the meeting time 11 15 A.M Mr Jeffery reviewed the AAMD &C survey on a the merit of holding a "Visioning" workshop to allow members to directly participate in refining or redeveloping a `vision for the Association Council responded to this survey by agreeing the AAMD &C should offer a `visioning workshop with this workshop to take place through the District meetings Mrs Allan moved this survey be returned as completed. CARRIED Mr Jeffery reported AB Municipal Affairs would be hosting a series of three hour seminars for municipal councillors Topics to be covered include development and function of municipalities, relationships of elected officials council administration and constituents roles and responsibilities accountability issues and effective communications Councillors Lowen Vickery and Hoff all indicated they were interested in attending this seminar and noted their preference for date and location was February 25/99 in Drumheller from 1 00 P M 4 00 P M Councillors Allan and Wagstaff declined and it was agreed to include Councillors Vetter and Hanger to attend this seminar Mr Vickery moved approval for Councillors Lowest, Vickery, Hoff, Vetter and Hanger to attend the municipal councillors senunrr hosted by AB Municipal Affairs on February 25, 1999, at Drumheller commencing at 1 00 P M until 4 00 P M CARRIED Mr Vickery reported he had recently attended a meeting along with Shirley Reinhardt, Wheatland County and Garry McKinnon, Golden Hills Regional Division #15 and the possibility of having a point meeting between the two Counties and the school division to discuss future partnerships had been discussed The advantages of such a meeting were reviewed along with the possibilities regarding future municipal assessment needs Mr Wagstaff moved Mr Igffery look into arranging a,goint meeting between the Golden Hills Regional Division #IS, Wheatland County and Kneehill County as soon as possible CARRIED Mr Jeffery reviewed the Budget Comparison Report noting this was a preliminary December 31/98 report and not ail year end adjustments had been completed Mrs Lowen moved to accept the Budget Report, as presented CARRIED Mr Jeffery read the letter received from Mr Jack Gorr thanking Council for the plaque presented to him in recognition of his induction into the Alberta Hall of Fame along with the encouraging words, visit and lunch Mr Vickery moved to accept and file CARRIED It was reported the town of Three Hills has offered to host the next point elected officials meeting sometime within the next six months and a request made to submit items for discussion at this meeting to the town It was agreed to request Joint Disaster Services be placed on the agenda for discussion at this meeting Mrs Allan suggested Mr Glen Avery AB Disaster Services be invited to make a presentation at this meeting JDIAHN THREE HILLS GARBAGE A/G -I AAMD &C VISIONING SURVEY fH,� AMA SEMINAR /"" 7 Af mom, rev, a,�,�v. Tip JOINT SCH DIV & WHEATLAND MEETING lnvv 7n„ ar e/6 BUDGET REPORT JACK GORR LETTER r JOINT ELECTED OFFICIALS 4 E E 11 LJ KNEEHILL COUNTY COUNCIL MINUTES January 19, 1.999 MEE Mrs Allan nerved to table this matter for further discussion at the ne.Yt council meeting TING T I CARRIED r�'fy�/+I,ar1ES, P, l The meeting recessed for lunch from 11 45 A M until 1 00 P M LUNCH RECESS Mrs Lisa Schnuelle Development Officer was present when the meeting resumed Mrs Schnuelle and Mr Jeffery proceeded to review the discussion paper on the Proposed Regulatory Framework for Livestock Feeding Operations The guiding principles, definitions requirements and Table 1 were reviewed AB AG DISCUSSION Mrs. Lowen nnoved Council recess in order to hold the public hearing scheduled for 130 PAPER PM CARRIED Mr Wagstaff moved Council reconvene, the Public Clearing portion of the meeting PUBLIC HEARING being completed CARRIED Time 210PM Mr Kent Walker and Mrs Lisa Schnuelle were both present when Council reconvened Mrs. Lowen moi,ed first reading to 13ylaw #1401, this being the bylaw to redesignate a portion of the North East Quarter and a portion of the South East Quarter of.Section 23, Township 29, Range 22, West of the 4h Meridian (Pt NE & Pt SE 23- 29- 22 -W4) front Agricultural Conservation ( "A C') District to Local Rural Commercial ( "LRC') District CARRIED BYLAW 1401 Mrs. Allan moved second reading to 13ylaw #1401 REDESIG PT CARRIED NE &SE 23-29-22 - There was no motion forthcoming for third reading of this bylaw at this time and Reeve w4 C16 Hoff noted the bylaw would be presented for third reading at the next regular Council meeting Mr Walker left the meeting time 2 13 P M The review of the discussion paper on the Proposed Regulatory Framework for Livestock Feeding Operations continued along with a discussion on the short time frame permitted to respond to this important issue It was noted the discussion paper letter was dated January 5/99, received at the County after this date with responses to this paper to be returned by February 5/99 AB AG Mrs I oven mowed this discussion paper on the Proposed Regulatory Frannetwork for DISCUSSION Livestock Feeding Operations be referred to the County's Municipal Planning PAPER Commission and further a letter be written to the Policy Secretariat, Alberta 4A Ac-'% Agriculture, Food and Rural Development, with a copy to Richard Marz, MLA, requesting an e-Ytension until the end of March for responses to this document CARRIED It was agreed to bring this matter up for discussion at the CAAMD &C meeting and further, to have the balance of Council members attend the February 2/98 Municipal Planning Commission at 10 00 A.M to review and discuss this document Mrs Schnuelle left the meeting time 2 40 P M A short recess was held from 2 40 P M until 2 45 P M Mr Jeffery reviewed the letter received from Councillor Bonnie Jeanne Klettke, M.D of Rocky View requesting comments on provincial various issues for consideration by an Ad MAIN 5 0 • E • KNEEHILL COUNTY COUNCIL MINUTES January 19,_1999 hoc Committee which Ms Klettke has been requested to sit on Council proceeded to review the summary of issues and commented as follows 1 Farm Assessment Policy Agree with notation on summary 2 Education Property Tax Agree with notation on summary 3 Intensive Livestock Operations Agree with notation on summary We would like to see provincial standards and a level playing field 4 Electoral Boundaries Agree with notation on summary In favour of effective representation 5 Amalgamations The province needs to tell us what they want 6 Municipal Assistance Grant Replacement/ Municipal Viability There is only one RESPONSES TO taxpayer This grant to be replaced from where and from whom ?? AD HOC COMM. 7 Water Management (drainage) The government s position is logical Cost sharing ON PROV ISSUES should be reduced if less funding is available (only one taxpayer) sX� 7m 8 Transportation (road) funding Agree with notation on summary Resource road and °F�✓•e�l SH funding should be cost shared between the province and the municipalities 9 Long Term Planning No comment 10 Metro Regions Governance (Edmonton & Calgary) Time for disclosure from the province what is the government after ? ?? What about areas around other cities ?? 11 Municipal User Fees Agree with notation on summary As soon as possible we hope 12 Electric Industry Deregulation Agree with comments this is a good strategy 13 Educating Urban Albertans about Rural Issues Education campaign sounds good!! Mrs. Allan moved these comments he passed along to Councillor Bonnie Leanne Klettke for input and discussion at her Ad hoc Committee. CARRIED Mr Jeffery noted these comments would be faxed to Councillor Klettke after to day s Council meeting in order to meet the requested deadline Mrs Allan reported on the Focus on Agriculture seminar she attended January 15 & 16/99 in Ponoka overviewing the economic trends and opportunities in the livestock industry Mrs Allan discussed the presentations and information at this seminar including the globalization of agriculture consumer trends, financial programs regulatory measure future of the meat industry management challenges for Alberta's farming industry, markets for Alberta's agricultural and food products managing nutrients from manure trends and opportunities in livestock production Overall Mrs Allan reported the seminar had good speakers, dealt with current information and addressed a wide scope of agricultural issues Mr Hoff thanked Mrs Allan for her report FOCUS ON Mr Wagstaff nwred to accept Mrs Allan's report on the Focus on Agriculture seminar AGRICULTURE and further moved approval to retmthurse Mrs Allan for her costs, as per policy, to SEMINAR REPORT attend this senntmr F� CARRIED &-A6u4e The following Committee Reports were presented and comments noted ■ Special Places Mr Wagstaff reported the leaseholders involved with the Local Committee for the Tolman Badlands Candidate Special Place had met with a lawyer to COMM REPORTS review the Jan 4/99 Draft of the Recommendations Report of the Local Committee for the Tolman Badlands Candidate Special Place and have proposed changes to same SPECIAL PLACES Mr Wagstaff then displayed a map of the Tolman Badlands special places area, noting the Special Places is a program by the Alberta government to complete a system of areas that will maintain in a natural or near natural state representative examples of the natural regions of the province Special Places applies only to Crown land The Tolman Badlands candidate special place consists of approximately 35 disjunct parcels of Crown land in the valley of the Red Deer River between a point east of Delburne to the vicinity of the Blenot Ferry Mr Wagstaff requested any comments or input from Council regarding the proposed draft be provided to him for presentation and discussion at the next Special places meeting scheduled for next week JIJ AHN 6 e C� KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 Mr Wagstaff n►oved approval of the Special Places report CARRIED ■ Three Hills School Gym Mr Hoff reported he had been invited to attend a meeting on January 14/99 to discuss a proposal for a new school gym for the Three Hills school Mr Hoff noted discussions at the meeting included the current gym is too small and not adequate to host events tournaments the school division has no funds available for this project but will offer the services of their director of maintenance and school facilities to act as project manager along with the financial commitment to handle the maintenance and operations of the facility in future years Mr Vickery inquired why the school was wanting to duplicate on facilities when PBI could accommodate these space requirements Mr Hoff noted the discussions were only in the preliminary stages and further investigations would be undertaken Mr Jeffery noted he had also been invited to attend this meeting but had declined Mrs I oiven moved to accept and file Mr Hoffs report. CARRIED THREE HILLS SCHOOL GYM Fes,_ ■ Kneehill Regional FCSS minutes Oct 29/98 & Dec 3/98 Mrs Allan discussed the Seniors Outreach Program budget and inquired whether this group had membership fees and the number of hours the Director work and rate of same It was noted Ms Shelley Jackson the FCSS Director, would be able to provide this information FOSS Mrs Allan ironed to accept and file the Kneehill Regional FC&V minutes of October 29i1' and December 3" 1 1998 CARRIED ■ Kneehill Regional Water Committee Nov 24/98 minutes Jan 20/99 agenda and agreement for funding It was agreed a motion was required from the Kneehill Regional Water Committee to have the County sign, on behalf of this Committee, the funding agreement with Alberta Transportation and Utilities and PFRA Mr Jeffery gave Mrs Allan this agreement to take to the January 20/99 Water Committee meeting In response to an inquiry from the last meeting, regarding the number of Kneehill representatives on this committee it was clarified, at the County s Organizational Meeting last October, three Councillors were appointed to the County's Water REGIONAL Committee with these appointees being Councillors Vetter Hanger and Allan Mrs WATER COMM. Allan noted, at the upcoming January 20/99 meeting, the town of Three Hills would be advising on their position regarding the water treatment plant this decision would determine the future of the regional water committee Mrs I oiven r►►oved the County mva►t a response from the Kneehill Regional Water Committee regarding their funding agreement and future direction CARRIED ■ Kneehill Community Resource Board (KCRB) December 21/98 minutes and Jan 21/99 agenda Mrs Allan inquired who had evaluated the KCRB workers and Mr Hoff advised Mr Dan Ireland the KCRB Chairman and Mr Ed Holt the school division KCRB representative. Mr Wagstaff moved to accept and file the Kneehill Community Resource Board report CARRIED ■ City of Red Deer Strategic Planning Meeting Mr Vickery and Mr Hoff reported on their participation at this meeting, noting round tables discussions were facilitated to RED DEER address the following questions what things do you like about your jurisdictions STRATEGIC working relationship with the city of Red Deer what would you want different and PLANNING what do you see as the best role for Red Deer in the future? Mr Vickery noted the ✓1) /11,v 7 C� • 0 KNEEHILL COUNTY COUNCIL MINUTES January 19, 1999 discussions at his table addressed these questions by listing 911 cooperation, tourism agri trade show, facility use as beneficial things and listing the sharing of expertise, understanding of issues (e.g urban growth) as things to address differently In addressing future roles, issues including addressing the media continuing the role of facilitator, leading lobby groups (re infrastructure) and helping to eliminate `turf wars were all discussed Mr Vickery noted the Mayor of Red Deer was very approachable and all the comments and discussions from this meeting will be compiled and forwarded to all participating groups Mrs Loiven moved approval of this report CARRIED ■ Region 5 Child & Family Services those Councillors attending the Jan 14/99 meeting in Three Hills with the Minister of Child and Family Services the Hon Pearl Calahasen reported on same noting the Minister emphasized the one window approach to providing these services the regional authority will be operational by April 1/99, confirmed FCSS funds will remain dedicated to FCSS programs A discussion followed on the need to avoid duplication of services and the effectiveness of having two boards the FCSS and the KCRB Mr Wagstaff nuli,ed appropal of this report CARRIED ■ Fire Meeting a report was presented on the fire meeting with the Acme and Linden fire departments and the following noted the Acme fire truck is 21 years old and requires replacing this truck is a 1978 Ford and has 5 000 miles, to re certify this vehicle and maintenance for same will cost between $1,000 00 $1,600 00 annually the estimated costs to replace the fire vehicle four years from now will be approximately $30 000 00 more Acme and Linden fire facilities are adequate and there are no long term plans for their replacements the possibility of utilizing used milk tanks for water tanks was discussed and the discrepancies in the honorariums between the fire departments The future vehicle needs of the various fire departments was discussed along with the types of fire trucks (tandem, diesel, midships) Mr Wagstaff ntoved to refer this matter to the Capital Committee. CARRIED ■ Stampede Farin Award Mr Vickery reported the Calgary Stampede Board is requesting nominations for this award which recognizes farm families and their involvement in agricultural and community activities Families must reside south of township 34 to be eligible for consideration of this award It was agreed any names for nomination for this award be submitted to Mrs Lowen, the ASB Chair prior to the April 1/99 deadline RED DEER STRATEGIC PLANNING RHA 5 CHILDRENS SERVICES ACME /LINDEN FIRE MEETING ��rnao T �r..1S STAMPEDE FARM AWARD It was agreed to further discuss agenda item #12 Letter from Manulife at the next council MANULIFE meeting LETTER C /,d Mr Vickery stored approral of the accoultts presented for payment to -dtty, subject to approval rf the Ftluutce Committee of Couiwillors Hoff, Vickery, Loiven tt)trl Allan. APPROVAL OF CARRIED ACCOUNTS Mrs 1 oipert nurned the nteehng at jourit to the Municipal Plalutt)tg Conz)ntsston nteetUig scheduled for February 2, 1999 at 10 00 A M ADJOURNMENT CARRIED Time 440PM Xz -- Reeve Municipal ` dministrat r JDAHv 8 I A JOHN C JEFFERY REPORT January -5 19, 1999 REPORT. Balance Forward $000 Dec 8/98 Lunch - Council and Mr and Mrs Jack Gorr 6000 Dec 18/98 Coffee supplies 15984 Dec 22/98 Office Christmas gathering IGA supplies 73 01 Dec 18/98 Hams for County staff 87500 Dec 14/98 Special Places meeting doughnuts 11 97 BALANCE $1,17982 CORRESPONDENCE. 1 Jan 11/99 RC #003466 AB Treasury FCSS Grant $46,237 00 2 Jan 8/99 RC0034265 AB Treasury Fines Distribution $848 00 3 Dec 31/98 AB Gazette 4 Jan 12/99 Agenda Golden Hills Regional Division #15 5 Dec 1998 Fines Distribution report 6 Jan/Feb 1999 Community Focus newsletter 7 Fourth Quarter 1998 Manulife Employee Benefit News 8 Alberta 2000 Millennium information 9 Electric Transmission Council newsletter In Sync 10 411' Quarter 1998 Government Finance Officers Assoc of Alberta newsletter and membership registration 11 Community Planning Association of Association of Alberta membership invoice A Cunningham 12 Employment opportunity Manager of Planning Services City of St Albert 13 Employment opportunity Planning Technician Regional District of East Kootenay 14 Employment opportunity Manager of planning Services and Senior Project Engineer City of Whitehorse 15 Employment opportunity Development Officer M.D of Mackenzie 16 Seminar advertising Management Skills for the New prospective Manager 17 Conference advertising IPPSA 5`i' Annual Conference `Let the Bidding Begin ' 18 Conference advertising Administrative Assistants & Executive Secretaries 19 Seminar advertising Navigator 99 20 Advertising Bookmark University of Alberta 21 Donation receipt ($1 000 00) STARS Foundation 22 Donation Request letter the Salvation Army 23 Advertising Calgary Stampede Workshop 24 Advertising STARS Lottery 25 Advertising Autocad 26 Advertising Willson Stationers Ltd 27 Advertising Radio Shack 28 Advertising Bentley 29 Advertising Fort Garry 30 Advertising - Bridge Brand 31 Jan 4/99 Journal of Commerce newspaper 32 Jan 6/99 Drumheller Mail newspaper 33 Jan 6 & 13/99 The Capital newspaper NOME OCCUPATION AND DEVELOPMENT PERMITS 1 Toews, Chester SW 33 30 25 W4 Residence to replace existing home $150,00000 2 Gibson, Gary H SW 27 30 26 W4 Machine storage $9,00000 1.4mutc /jcjrcport 1998doc EXECUTIVE COMMITTEE REPORT - January 14`h, 1999 The Executive Committee of Otto Hoff, Richard M Vickery, and Marylea Lowen met on • Thursday January 14"', 1999, at the Kneehill County office in Three Hills, commencing at 8 50 A.M Also present were John C Jeffery Administrator, Lonnie D McCook, Public Works Superintendent and Jennifer Deak Assistant Administrator and recording secretary The following items were reviewed 1. Recychn2 Grant The County's Policy 16 2 Recycling Grant provides for the County to grant $5,064 00 ($1 00 per capita based on County population) to those jurisdictions within the County actively involved in recycling programs This grant amount has been allocated to the urban jurisdictions based on their percentage of total urban population The grant also provides should any grant monies not be disbursed any other jurisdiction in the County actively involved in recycling can apply for these remaining funds To date grants have been paid to Three Hills and Acme $2,871 30 and $51146 respectively for a total of $3,382 76 There is an amount of $1,681 24 in grant funds remaining to be disbursed Executve Committee recommends the remaining grant be disburser) to Three Hills and Acme based on their populations and further, the County continue to promote recycling by continuing Policy 16 2 for the year 1999 2 Communications Group Radio Assessment The Communications Group has completed an overview and recommendations on the County's radio system Recommendations include reprogramming to a different tone frequency some of the services applying to Industry Canada to obtain a different repeater pair (frequency) for the Linden repeater site and upon successful application link all three repeater sites Mr McCook then discussed the radio assessment noting more details were required Frecutii,e Committee recommends this matter he referred hack to the Public Works .S'nperintendent for further information and reporting 3. TrailNet Alberta Mr Rob Gardner, Executive Director of TrailNet Alberta has sent a report, The Wild Rose Trail System, containing a vision of a province wide trail system and the process by which this can be achieved Key points summarized in this report include trails bring a variety of benefits to both urban and rural residents, there will be 5 6 000 km of trails, over 70% of this network could be built in existing rights of ways, causing very little disruption for landowners The letter goes on to address the County's concerns over the TrailNet slogan sponsor a metre of road for $36 00' and notes this is the cost to build a metre in an urban area the cost will be far less in a rural area. The letter also invites the County to participate and become a local trail sponsor The letter concludes by advising Mr Gardner is available to meet with Council to further discuss this matter The Executive Committee then discussed their concerns with the use of the abandoned rail lines for these trail nets Executive Conunittee reconiniends Mr Gardner be invited to attend the February Council meeting to further discuss the County's concerns regarding the use of the abandoned rail hues for the trails net system. 4 December 29/98 Letter from Terra Tours Ltd. Leila Nodwell Managing Director of Terra Tours, has offered to partnership with the province to provide at no cost to the province and the travelling public, visitor services at the Horseshoe Canyon Viewpoint This would include indoor viewing area, interpretative material /displays, visitor information, walking trail and access to the canyon picnic tables c C: /MD /Minute /EC 1999.doc Page 1 ee- /o414Y �P 3 oF/r1...WJf�.f �PPon+�ymev+YGhl �tes'f�� 17� I* C11 EXECUTIVE COMMITTEE REPORT - January 14t ", 1999 and adequate parking Executwe Committee recommends Ms Nodipell be advised her proposal will be kept on Z-Oir""W file for further consideration iphen the County and the toipn of Drumheller discuss this ''uT matter 5 Mountain V_ iew /Kneehill Community Based Extension Program The funding proposal for this water quality program (renamed to Community Based Extension Program) has been prepared with the goal of the program to see a change in the agricultural practices of watersheds and raise awareness of water quality issues This program is not a one year program but rather it is expected to remain active in future years The total proposed budget for the first year is $66,000 00 with a funding request from PFRA of 60% ($39,600 00) and 40% from the Kneehill and Mountain View Counties ($17,700 00 and $8 700 00 respectively) .SAP. /o< Exxecutve Committee recommends to accept and file this information and further, the funding proposal for the Mountain Vieip and Kneehill Counties Community Based Extension Program be submitted to PFRA 6. Alberta Transportation and Utilities Transportation Services Mr Dan Beaudry transport officer for Alberta Transportation and Utilities Hanna has requested a meeting to discuss vehicle overweights and enforcement Executwe Committee recommends Mr Beaudry he invited to the next Council meeting 7 Letter for Newspaper Mr Hoff and Mr Vickery have requested a letter be prepared for publication in the newspaper overviewing the accomplishments of the County during the past year advising of the Divisional meetings and extending thanks to all the County transportation personnel for their extra efforts in ensuring the roads were snow plowed, etc Executwe Committee recommends a letter he prepared for presentation to Council At this time Mrs Deak left the meeting to attend to a telephone call Mr McCook also left the meeting at this time 8 County Management Mr Jeffery discussed with the Executive Committee a proposal for a new management structure in the year 2000 This management structure would comprise of Mrs Deak as CAO Mr McCook as assistant CAO and an executive secretary The merits of this type of structure were discussed along with the cost effectiveness of same Executive Committee recommends a Notice of Motion for this neiv management structure he addresser) by Council at their first meeting in February 9. County Salary Grid System Mr Jeffery reviewed the salary grid system and reported the actual salary adjustments for the County staff to reflect the 75% of the AAMD &C salary survey totalled $29,549 00 not the $32,200 00 as originally reported This $2 651 00 difference comprises of a decrease in Mr Jeffery s adjustment ($1,595 00) and a decrease in Mr Dunay s adjustment ($1 356 00) and an increase in Mrs Long s adjustment of $150 00 Executive Committee recommends to accept and file. C: /MD /Minutc /GC I999.doc Page 2 • 9 EXECUTIVE COMMITTEE REPORT - January 14th, 1999 Mr Gordon Park, Chairman of the Three Hills & District Seed Cleaning Plant Ltd., and Mr Jim Hanger entered the meeting Mrs Deak also re entered the meeting at this time 10 05 A.M Three Hills & District Seed Cleaning Plant Ltd Mr Park addressed the Executive Committee and discussed the Board s (seed plant) relationship with the County noting the County had been involved with the seed plant since its inception there had always been good relationships between the Board and the County there had been a few difficulties in the past few years The Executive Committee and Mr Park discussed the County s letter, presented as information only, to the Jan 13/99 Board meeting It was clarified the County's intent in the letter was to ensure the Board addressed its policies and made sound management practices it was not the County s intention to dictate to the Board how to run things it was up to the Board to decide on matters with regard to the operations of the seed plant Mr Hanger and Mr Vickery, the County's representatives on the Three Hills seed plant expressed their concerns about certain board members being involved behind the scenes in the operations of the plant Mr Hanger noted he took exception to Mr Park's accusation of coercion with regard to the April 1997 letter and subsequent report addressing the plant manager s concerns Mr Park apologized to Mr Hanger for using the word coercion Mr Hanger noted he held no animosity towards any member of the Board Those present briefly discussed the motions from the previous board meeting, noting the Board must go forward the policies had been approved and these policies did address a lot of the concerns expressed by the County Mr Hanger and Mr Vickery noted they would report to the County Council on the seed plant meeting and would not be recommending any F� further action with regard to the County s Jan 13/98 letter to the Board that is the County would not be proceeding to invoke Section 66 of the Cooperative Act Mr Vickery advised Mr Park of Mr Jeffery s notice of retirement, noting the County would be requiring the full services of Mrs Deak and therefore she would no longer be able to act as corporate secretary for the seed plant Board Mr Park thanked the Executive Committee for meeting with him, noting he felt much better about matters after having this discussion Mr Park then shook hands with all present and left the meeting time 10 30 A.M Mr Hanger also left the meeting at this time A recess was held from 10 30 AN 10.45 A.M 10. Kneehill Ambulance Mr Jeffery further reported on the letter, received Dec 8/98 from a legal firm, enclosing $75 00 for a PCR (Patient Care Report) Mr Jeffery noted he was unable to find a policy for this charge The legal opinion from Barry Sjolie Brownlee Fryett, is that the information can be released providing it meets the confidentiality regulations the regulations are silent on charging The confidentiality regulations state you must not disclose if the information will be detrimental to the person providing the pre hospital care Mr Jeffery also reported on a recent court case noting the correlation between a service and the cost charged for same must be reasonable Mr Jeffery noted he would be following up on this matter further with Mr Onos when he returned from his training course Executme Committee recomniends the PCR information be sent to the legal firm requesting same. tom.. 11 Alberta 2000 Program AB Community Development has advised of the government's Alberta 2000 program and encourages Albertans to become involved in celebrating the arrival of the new millennium A special website has been set up containing information on special millennium projects CIMD /Mroutc /EC 1999.doc Page 3 O* 1 N EXECUTIVE COMMITTEE REPORT - Januai-y 14th, 1999 Executive Conunittee reconunen ds to accept and file 12 Seniors Outreach Program Nomination The Seniors Outreach Program has been nominated for the 1999 Minister's Seniors Service Award and to this end has requested a letter of support from Kneehill County A letter has been prepared and was read to the Executive Committee Executive Coninuttee recommends the County support the Seniors Outreach Program's nomination for this award and sign the letter of support Three Hills & District Seed Cleaning Plant Ltd Mr Miles Smith, Vice Chairman of the Three Hills & District Seed Cleaning Plant Ltd and Mr Jim Hanger entered the meeting time 11 20 AN The Executive Committee and Mr Smith discussed the Jan 13/99 Board (seed plant) meeting with much the same discussion as the Executive Committee held with Mr Park earlier in the meeting Mr Smith expressed his frustrations with the actions of some of the board members noted he was not in favour of obtaining the second legal opinion, was under the understanding if the second legal opinion was the same as the first the plant manager would be returned to work, hoped the board members made an informed decision based on the right reasons The Executive Committee reiterated the same comments regarding the County's letter and the status of the corporate secretary as made to Mr Park The meeting recessed for lunch 12 20 P M 1 20 P M Mr Smith and Mr Hanger were not present when the meeting continued 13. CAAMD &C Sprung Zone Directors' Meeting It was reported Mr Rick Vickery has been nominated the Chairman and Mr Hoff the Vice Chairman of the CAAMD &C with Mrs Deak the secretary treasurer The curling bonspiel is on Jan 22/99 at Stettler, the Spring Zone meeting on Feb 19/99, in Madden, hosted by the M.D of Rocky View `14 v4 4 ,W,-"Y c1rucl.i Executive Committee recommends to accept and file as information. r1`-K 14 1999 Divisional Meetings The notice for the Divisional Meetings has been prepared This year in response to a request the notice includes the following notation Items scheduled for discussion and /or presentation include Planning and Development overview, Agricultural Service Board programs and direction Transportation issues, Marigold Library presentation Executive Coinnuttee recommends this notice, as prepared, be published in the newspaper 15. Municipal Government. the Art of the Possible An educational conference for newly elected officials sponsored by government studies University of Alberta in collaboration with AB Municipal Affairs AUMA and AAMD &C has been scheduled for February 10 12/98 in Edmonton Executive Committee recommends Councillors decline this conference due to the scheduling conflict )pith the County's Divisional Meetings and further reconiniends, all Councillors attend the 1999 Divisional Meetings. K11- 16. Child & Family Services Authority Region 5 Meeting with the Minister C: /MD /Minute/K 1999.doc Page 4 Z- EXECUTIVE_ COMMITTEE REPORT - Janwiry 14 "', 1999 The Jan 14/99 meeting with the Hon Pearl Calahasen Minister without Portfolio Responsible for Children s Services has been relocated to the Bethel Evangelical Missionary Church Fireside Room 8 15 P M 9 15 P M It was noted Councillors Allan, Lowen and Vickery had indicated, at the last Council meeting, they would be attending this meeting Mrs Deak reported Mrs Allan had been advised, by phone and fax, of the new location of the meeting and copies of this information were also provided to Mrs Lowen and Mr Vickery Executive Coni nuttee recommends to accept caul file. 17 1999 Proposed Amendments to the Municipal Government Act (MGA) Mr Jeffery reviewed the proposed changes to the MGA which includes the following add street lighting to public utilities definition regulate electricity to third party sellers add restoring rights of way costs to the tax roll, enhance enforcement provisions regarding derelict buildings, modify pipeline assessment process, clarify appointment of municipal assessor assess sites under M &E, expand property assessment of industrial lease sites and various assessment amendments Mr Jeffery noted there was nothing spectacular contained in these proposals Executive Committee reconunends to accept and file Mrs Deak left the meeting time 1 50 P M 18. Council Minutes The Executive Committee edited the December 22 1998 and the January 5, 1999 council minutes for publication in the newspaper Executive Committee recommends these munuutes, as edited, he published in the newspaper The Executive Committee meeting then adjourned J�nifer peak, Assistant Administrator f' C: /MD /Mmute/EC 1999.doe Page 5 f�