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HomeMy WebLinkAbout1999-01-05 Council MinutesDWI �1 • I NEEI-iILL COUNTY AGENDA - COUNCIL MEETING Januarvs, 1999 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report APPOINTMENTS 8 30 A M Three Hills Capital Council photograph 9 00 A.M Trochu Fire Hall Committee see agenda item 44 GENERALITEMS 4 Trochu Fire Hall Committee 5 Letter from John C Jeffery 6 1999 Divisional Meetings 7 Three Hills Airport Commission 1999 Budget 8 Child and Family Services Authority Region 5 Invitation to attend a session with the Hon Pearl Calahasen Minister without Portfolio Responsible for Children's Services 9 RCMP Letter re March West 1999 10 PTMAA Questionnaire COMMITTEE REPORTS 11 Three Hills Senior Games Legacy Inquiry Report 12 Special Places Draft of the Recommendations Report of the Local Committee for the Tolman Badlands Candidate Special Place 13 Health Authority 5 Nov 18/98 & Dec 2/98 Meeting Minutes 14 Wild Rose Economic Development Corporation Dec 2/98 Meeting Minutes 15 Three Hills & District Seed Cleaning Plant Ltd Dec 9/98 Meeting Minutes LATE ITEMS. 1 I* KNEEHILL COUNTY COUNCIL MINUTES January 5, 1999 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills Alberta oil Tuesday January 5ih, 1999, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Deputy Reeve Richard M Vickery Councillors Marylea Lowen Jane Allan Marjorie D Vetter James M Hanger M Glen Wagstaff Division Two Division Six Division One PRESENT Division Three Division Four Division Five Division Seven Jennifer Deak, Assistant Administrator, was also present and recorded the minutes COUNCIL Mr Tim Shearlaw, Capital Printers, was also present and proceeded to take a photograph of PHOTOGRAPH Council for use in the County news section of the Three Hills Capital newspaper Mr Shearlaw left the meeting upon completion of the photograph session CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 40 AN ADDITION TO Mrs Deak requested the addition of a late agenda item letter from Alberta Transportation AGENDA and Utilities Mrs Lowen »ivied approi,al of the agenda )Pith the above noted adthtion APPROVAL OF CARRIED AGENDA Mr Jeffery's report was presented Included in this report was the notification of the transfer to Red Deer of Mr Dave Kovacs the Three Hills bank manager of the Parkland Savings & Credit Union It was agreed to send a letter of appreciation to Mr Kovacs for providing such excellent banking services to the County The report recommendations pertaining to the correspondence were reviewed by Mrs Deak Mr Wagstaff mo),ed approi,al of Mr Jeffery's report, as presented CARRIED Mr Hanger discussed the County's position regarding the proposed Trochu fire hall A discussion followed on the need to be cost effective when determining the proposed hall size, particularly the economic viability of the partners in the cost sharing of the proposed hall, the amount of fire call volume of the Trochu fire department in relationship to their fire hall needs and requirements, the advantages and disadvantages of tandem versus single axle water trucks the possibility of building a hall that could be added onto in the future the precedent Council was setting with this proposed fire hall, the future direction of the Torrington fire department and impact of same on the other fire departments in the County There was also a discussion on the need for the County to address its own building needs, particularly the need to have a building for its own equipment Mrs Deak read the County's August 28/98 letter to Trochu outlining the motion approved by Council for the proposed Trochu fire hall including the financing considerations of same JCJ REPORT BANK MANAGER TRANSFER APPROVAL OF JCJ REPORT PROPOSED TROCHU FIRE HALL TROCHU MAYOR Mrs Loretta Ling, Mayor of the town of Trochu and Mrs Maureen Malaka, Administrator & CAO INTO of Trochu entered tl)e meeting time 9 05 AN MEETING On behalf of Council, Mr Hoff welcomed the Trochu delegates to the meeting and invited II them to further discuss their Council s position on the proposed Trochu fire hall Mrs Malaka reported the Trochu Council had approved at their last meeting, the amount of $155 000 00 as their share towards the proposed fire hall providing $120,000 00 of this amount could be financed by the County over a fifteen year period, Trochu would be prepared, should the school division lot not be available to contribute a building lot for this fire hall with this cost being $1 00, Trochu s condition is for the $155 000 00 to be for the JDA RN PROPOSED ! TROCHU FIRE HALL DISCUSSION b� 0 KNEEHILL COUNTY COUNCIL MINUTES January 5, 1999 building only, not for any equipment In response to questions, Trochu indicated their Council had made no decision as to the size of the building the fire committee would have to make the building fit the budget, the school division lot requested for this building site was 200 x200 , should the school division lot not be donated, the town was prepared to donate a lot (valued at approximately $15 000 00) located across the road from the school division lot with this lot to be subdivided to suit the building needs Trochu has not formally PROPOSED presented their position to the fire department the fire department s budget for the fire hall TROCHU FIRE is approximately $438,000 00, the anticipated increase in maintenance costs for a new HALL DISCUSSION building would be 20% higher than current costs A discussion followed on the County's position on the proposed fire }nail the need to address future concerns, including tine costs of the proposed regional water committee, the County s needs to address its own building requirements for housing its own equipment the additional financing request along with the additional repayment term the need to address the replacement of a fire vehicle within the next fifteen years A question was made with regard to the volume of fire calls that Trochu attended and Mrs Malaka noted, according to the monthly fire reports there were five or six calls per month noting this call volume could include ambulance and motor vehicle accident responses in addition to fire responses The County's conditions regarding a portion of Trochu's share of the proposed fire hall, as outlined in the County s August 28/98 letter, were reviewed, along with the town's revised request for a larger amount of financing over a longer term Mrs Ling requested some direction from the County with regard to the amount of their share of contributions to the proposed Trochu fire hall and the amount and terms of financing the County was willing to offer Trochu for their share of costs A discussion followed on the number of bays required for the new fire hall and the cost reduction, from the preliminary engineering estimates, should a bay be removed from the proposed plan drawings Mr Vickery noted, in his opinion, three bays should be sufficient for any fire hall in the County, the fire call volume per year did not justify a larger facility Mr Ilanger nnoved the County enter into an agreeniernt with Trochu regarthng the proposed Troclut fire hall.facnlnty, as follows 1 The County conrrnit to cost sharing with the town of Troclut for the proposed new fire hall with this cost sharing to be on a 50150 basis PROPOSED 2 The County's slime of this cost sharing to he set at a mtcrunrun of $155, 000.00. TROCHU FIRE 3 The County finance, up to $85,000 00, Trochu's share of these costs over a HALL BUILDING iniLvimum ten year ternn, as previously approved in the County's August 28, 1998 & FINANCE I letter COMMITMENTS 4 The Corurty to provitle work in kind in the mariner of site work preparation for the / 477EZ -<! v) r fire hall site with this work in kind to he acknowledged as offsetting the town of af� Trochu's in kind contributions with regard to servicing of the building site and, of necessary, huihhng site donation 5 The above conditions sii1yeet to nneetinb the requirements of the Municipal Government Act I CARRIED An inquiry was made as to the status of the school division lot and it was noted neither jurisdiction had received any correspondence back on this matter Mrs Deak read the December 1/98 letter to the school division and signed by Kneehill Trochu and the Trochu fire chief, requesting consideration for donating their vacant lot for this fire hall facility It SCHOOL DIV LOT was noted tine school division s vacant lot was originally paid for by the local taxpayers and DONATION FOR the proposed use for the lot would serve the needs of the entire community Mr Vickery FIRE HALL SITE recommended the school trustees for the area be lobbied regarding this matter Mrs Ling thanked Council for their decision regarding this matter noting the town of Trochu now had a direction to work from Mrs Malaka noted she would advise of the next fire hall meeting date On behalf of Council Mr Hoff thanked the Trochu representatives e for meeting with Council Mrs Ling and Mrs Malaka left the meeting - time 9 50 AN TROCHU MAYOR & CAO OUT OF A recess was held from 9 50 A M until 10 10 AN MEETING � JDWIN 2 4b 0 9 KNEEHILL COUNTY COUNCIL MINUTES January 5, 1999 Mrs Deak reported an invitation had been received from Child & Family Services Authority Region 5 to attend a session with the Hon Pearl Calahasen Minister without Portfolio Responsible for Children s Services on January 14 1999 at the Three Hills Provincial Building from 8 15 P M until 9 15 P M Councillors Lowen Allan and Vickery all indicated they could attend this meeting Mr Hanger advised lie would be away for a few days commencing January 19/99 and arrangements were made for Mr Vickery to attend the January 20/98 Water Committee meeting Mrs Lowen noted she would be at the January 20/99 ASB meeting and since the ASB Alternate, Mrs Vetter would also be way it was agreed one Councillor representative was sufficient for this meeting It was further agreed to have a staff member attend in Mr Hanger s place the January 22/99 CAAMD &C curling bonspiel Mrs Deak presented a letter dated January 5/99, from Mr John Jeffery Kneehill County Administrator, making application for the early retirement incentive entitlement as per County policy 7 33 Mr Jeffery is proposing to retire from the County as at December 31/99 or January 2/2000, conditional upon receiving this retirement incentive Mr Hanger requested Mrs Deak to read this policy aloud and the policy was read to those present Mrs Allan inquired as to the date this policy was approved and it was reported the policy which is effective January 1/99 was approved August 11/98 Mrs Vetter moved to accept Mr .Ieffery's letter CARRIED Mrs Deak reported the community hall rentals for the 1999 Divisional Meetings have been confirmed for Winborne and Carbon The Three Hills community hall is unavailable for February I6"' but is available rcbruary 9/99 Mr Wagstaff moved the 1999 Divisimial Meeting slates he confiriiietl as follows Divisions 6 &7- Thursday, Fehruary 11 1999 at the Wtniborne Cominuizity Centre Divisions 4 &5 Tuesday, February 16, 1999 tit the Kneehill County building, Three Hills Divisions 1,2 &3 Thursday, February 18, 1999 at the Carbon Community Centre with all ineetings commencing tit 7 00 P M CARRIED It was noted the Divisional Meeting agenda could be reviewed at the Executive Committee meeting Mr Wagstaff indicated he could work with Mr Vickery on the presentations for these meetings Mrs Deak reviewed the 1999 budget for the Three Hills Airport Commission as approved by the Commission on December 8/98 It was noted the County s requisition will remain at $5,500 00 and the town's share remain at $11,000 00 Mr Hanger moved approval of the 1999 budget for the Three Hills Airport Comnussiou includiiig the County's requisition to same in the aniount of $5,500 00. CARRIED Mr Vickery noted he had received further information regarding the request, presented at the last Executive Committee meeting from the Olds Rural Crime Watch Association for funding to upgrade their fan out system Mr Nick Dronyk has contacted Mr Vickery and advised the request for funding is for a new computer the crime watch is holding its annual meeting in Olds this evening the membership fee to this organization is $35 00 for five years A discussion followed on the viability of these fees in light of their funding request Mrs Deak presented a request from the RCMP inviting sponsorship and /or donations to facilitate their historic MARCH West 1999 The pamphlets on this historic march were distributed to those present Mrs Vetter recommended any sponsorship and /or donations to the RCMP's historic MARCH West 1999 event be on an individual bans with any JDAMIN CHILD & FAMILY SERVICES INVITATION TO MEET THE MINISTER COUNCILLOR HANGER ABSENCE REPORT JEFFERY NOTICE OF RETIREMENT 1999 DIVISIONAL MEETINGS CONFIRMATION f L\ !2 3!Ial�l.\ Rol N 1999 AIRPORT BUDGET OLDS RURAL CRIME WATCH UPDATE & INFORMATION RCl WE RE( • KNEEHILL COUNTY COUNCIL MINUTES January 511999 interested party sending in their own donations Mr Vickery uzoved to accept atulfile CARRIED Council proceeded to review the Petroleum Tank Management Association of Alberta information on a proposed program to reduce contarnination risk at gas stations and completed a questionnaire on same It was noted the Airport Commission should be made aware of this proposed program with regard to retroactive reimbursement for tank owners who invest their funds to meet provincial standards prior to the approval of the reimbursement program as they may be eligible for this reimbursement PTMAA Mr Vickery moved the questnota(tire from the Petroletm Tank Mattagentent QUESTIONNAIRE Association of Alberta regarding the proposed program to atltlress contamination of Alberta's gas stations be returned, as completed CARRIED It was reported a letter had been received from Alberta Transportation and Utilities responding to the County's inquiry, on behalf of a resident (Jeanette Cox), regarding the intersection on Highway 27 at Torre Ville Seniors Manor in the hamlet of Torrington Upon receipt of the County s letter Alberta Transportation and Utilities conducted an inspection of this site and note the paved intersection to the approach to the senior's manor on 2"d Avenue is up to standard with an eight metre roadway width and a culvert that connects the highway ditches east and west The sideslopes within the radius leading from ATU RESPONSE the paved shoulder inverts are also up to standard The letter further states to assist TO INQUIRY RE vehicles turning at this location Alberta Transportation and Utilities intends to install extra HIGHWAY 27 AT guide posts with this work to be completed as soon as possible TORRE VILLE MANOR Mr Manger more( to accept raid file with a copy of this letter to he fonvartled to the involved ratepayer CARRIED The following Committee Reports were presented and comments noted COMM REPORTS ■ Three Hills Senior Games Legacy Inquiry Report In response to the County's concern with the Three Hills Games Legacy distribution Mrs Vetter clarified the criteria for the SENIOR GAMES legacy funding was for these monies to go to organizations other than government LEGACY Mrs Allan moped Mrs Vetter's report CARRIED ■ Special Places - Mr Wagstaff reported at the Special Places meeting held yesterday a final draft of the Draft of the Recommendations Report of the Local Committee for the Tolman Badlands Candidate Special Place report was completed and will be sent to the County Mr Wagstaff noted there were few changes to this final draft, requested copies of this draft be made available to Mr Bill Postill for the leaseholders requested this final draft be advertised in the local newspaper and copies available to anyone requesting same, the endorsement of the final draft will be at the Special Places meeting on January 25/99 Mr Wagstaff requested all Councillors review this final draft paper SPECIAL PLACES and provide their comments and input prior to January 25/99 Mrs Loweri moved Mr Wagstaff s• report CARRIED ■ Regional Health Authority (RHA) 5 - Highlights from the November 18/98 regular meeting minutes and December 2/98 special board meeting minutes were reviewed, including no deficit budgets for the RHA's will be approved, the board to review the RHA 5 region's direction and goals, the Directors will be meeting with seniors around the region to obtain their input into long term care various avenues for consideration in JDAHN 4 KNEEI-IILL COUNTY COUNCIL MINUTES January 5, 1999 accomplishing deficit reduction will be discussed and reviewed Mr Wagstaff moved to accept and file this report CARRIED ■ Wild Rose Economic Development Corporation ( WREDC) Highlights of the December 21/98 meeting ininutes were reviewed including in the past nine years WREDC has approved 175 loans valued at approximately $4 million with 500 full time WILD ROSE ECON. and part time jobs created or maintained, in the past seven years the self employment DEV CORP program has helped start 140 businesses with a job creation of 175 Mr Ilojf morel acceptance of this report CARRIED ■ Three Hills & District Seed Cleaning Plant December 8/98 meeting minutes Mr Hanger reviewed his position with this board noting he has been a County representative on this board for the past four years three of which has been devoted to making changes Mr Hanger discussed his difficulties in dealing with the board members particularly the conflicts of interest among the board members and the manner in which the board conducted its business noting as an elected official and steward of the public purse, lie had a duty to be accountable and act fairly, he was representing the taxpayer's dollars of which $266 000 00 had been contributed by the County and matched by the province for the seed plant facility Mr Hanger then discussed the lack of fairness on the board s part in dealing with the plant manager and THREE HILLS reviewed the April 1997 report to the board detailing the plant manager's concerns and SEED PLANT noting the board has not made any decisions on the report recommendations from these HANGER concerns Mr Hanger then provided a brief history of the status of the plant manager, CONCERNS RE. including his sick leave due to stress the recommended legal opinion on same and the BOARD OF board's position on this legal opinion. Mr Vickery advised he was the second County DIRECTORS) representative on this board and had sat on same since April 1997 Mr Vickery reiterated Mr Hanger's comments and indicated his support of same Mr Hanger noted the plant manager was currently being held out of work he had a doctor's clearance to return to work (m a part time capacity for December 1998 and full time for January 1999) but the board had indicated he must meet with them prior to returning A Policy Committee of the board was also meeting tomorrow to prepare policies for the organization and operations of the plant These policies would be presented at the next board meeting Mr Hanger reported on the emergent board meeting held December 29/98 and the approved motion to obtain a second legal opinion on the matter Mr Hanger noted the board s secretary, Mrs Deak, had attended this meeting and also worked the next day preparing the documentation for the second legal opinion, This work had been undertaken even though the County office had been closed between Christmas and New Year Mr Hanger also discussed the proceedings at the December 29/98 meeting, including the comments by the board chairman Mr Gordon Park that he (Mr Hanger) had a personal vendetta and coerced the plant manager into disclosing the thirteen points in the report of April 1997 to the board and the recommendations on same regarding the discussions with the plant manager on the operations of the seed plant Mr Hanger then proceeded to read aloud the April 1997 i report detailing the thirteen points Mr Hanger noted the board would be meeting on January 13/99 to resolve the plant manager situation and discussed his concerns regarding same Mr Hanger noted the mode of the majority of board members was to terminate the plant manager at any cost Mr Hanger then discussed various comments • made by the plant manager concerning favours to different board members The legal opinion on the matter was also discussed and it was noted the board had a duty of care to return the plant manager to work from a sick leave Mr Hanger requested Council's consideration and support to request the $266 000 00 grant back from the plant, providing legal consultation approved this action, and only if the decision regarding the i! plant manager not be acceptable, fair or equitable. A lengthy discussion followed Mr Hanger requested Mrs Deak to read Section 66 of the Co operative Associations Act JDIARN 5 is 0 KNEEI-IILL COUNTY COUNCIL MINUTES January 5, 1999 the provincial statute that governed the seed plant Mrs Deak proceeded to read this section of the Act which addresses an interim administration of the seed plant association by the Minister should it appear to the Minister from the report of the Director made after investigation that the affairs of the association are being mismanaged or not being conducted in accordance with co operative principles or being conducted on an unsound basis Mr I-langcr requcsted Council consider the invocation of this section of the Act as an alternative to requestuig the grant monies be returned COUNTY'S POSITION RE. Mrs Vetter rnohed Krneehill County support Comicillor.s hanger and Vickery, the THREE HILLS County's representam,es on the Three Hills & District Seed Cleaning Plrunt I trl Board SEED CLEANING of Directors, with respect to their positron regarding the policies and management of the PLANT seed plant and rf in the opinion of these County s representath,es, it is considered /���� a�✓ 7 rnecessary to ia>>oke .Section GG of the Co operatwe Act, RS11, the County fully support this decision CARRIED UNANIMOUSLY APPROVAL OF MINUTES Mrs Lower nuri,ecl appro> >al of the December 8, 1998 Cowicrl nneetung nnuustes CARRIED Mr Wagstaff moved the meeting a(�ourrr CARRIED Time 12.20 P M All � Reeve Mun �p Ad a str or ADJOURNMENT JDG411N 6 L] I� lJ 0 0 JOHN C JEFFERY REPORT December 23, 1998 January 5, 1999 REPORT. Balance Forward $000 David Kovacs, Parkland Savings & Credit Union Ltd., Three Hills Branch Manager has advised he will be transferring to a Red Deer branch of the credit union effective January 20, 1999 In..*,mss BALANCE $000 RECOMMENDATIONS 1. Letter from AB Municipal Affairs The Hon Iris Evans has advised Mr Eric McGhan has been appointed the new Deputy Minister for Alberta Municipal Affairs effective January 1 1999 Outgoing Deputy Minister Bob Holmes is returning to the city of Calgary Recommend to accept and file 2. CAAMD &C Spring Zone Director's Meeting The agenda for the above meeting, scheduled for Friday, January 8, 1999 at the Kneehill County office, has been received 4,✓W) Recommend copies of this agenda he provided to the Reeve, Deputy Reeve and Administrator 3. Dec 18/98 Letter from Three I-1 ills Soccer Association Mrs Celia Crawford, President, Three Hills Soccer Association has advised the soccer club's original plan to locate two pitches south of UFA has not been successful and the soccer association is now in the process of cooperating with PBI to develop two mini soccer pitches and two full size pitches The letter concludes by thanking Mrs Vetter for being part of the soccer committee during the past year Note this letter is in response to the County s request for clarification regarding their grant to the soccer club for the development of soccer fields at the UFA location Recommend to accept and file F 4 Dec 17/98 Letter from Non iris Evans, AB Municipal Affairs Minister Evans has thanked the County for meeting with her and her staff at the AAMD &C Fall Convention and discussing various issues (Kneehill Regional Water System, intensive livestock operations, FOIP Farm Property Assessment Review rail line abandonment) The Minister urges the County to write to the Minister of Transportation Canada and their local MP regarding the rail line abandonment and also encourages the County to work with their MLA and association with regard to the other issues discussed The Minister concludes her letter by thanking Council for the opportunity to meet and for their candid discussion of their issues Recommend follow through with letters to the federal minister, MP, MLA, etc, as previously approved by Council 5 Kneehill Ambulance Building Estimate Lyle Webb Webb Construction has inspected the Three Hills ambulance hall to estimate the cost of renovating the building to suit the ambulance needs Mr Onos has prepared a report on same Recommend this matter be further discussed in greater detail with Mr Onos and the Executive Conumttee at their next meeting c16 Minute /jejreport 1998doe L7- 0 I* JOHN C JEFFERY REPORT December 23, 1998 January 5, 1999 CORRESPONDENCE. 1 Dec 23/98 RC #0034229 AB Treasury Torrington Infrastructure grant (transferred to SH 575) $8 104 00 2 Dec 15/98 AB Gazette 3 Dec 8/98 Minutes Golden Hills Regional Division #15 4 Dec 18/98 Letter from Provincial Mental Health Advisory Board advising of the availability of regional facilitators to discuss the government s Children s Mental Health Initiative 5 Dec 1998 David Thompson Health Region New Trails newsletter 6 Nov 30/98 Invitation from Leader of the Opposition to attend the United Alternative Convention 7 Canadian Firearms Bulletin 927 8 December 1998 Hoof Prints newsletter 9 Fall 1998 1999 Prime Minister s Update newsletter 10 Jan 1999 Municipal World magazine 11 Dec 1998 Epic newsletter 12 Dec 1998 Canadian Speeches magazine 13 Oct 1998 The Environmental Compliance Report 14 Course advertising Internet Insight 99 15 Course information Franklin Covey Canada Ltd 16 Seminar advertising Finance and Accounting for Non Financial People 17 Course advertising 1999 Banff Management Course 18 Course advertising University of Alberta 19 Advertising PlayWorks Inc 20 Advertising Communities in Bloom 21 Advertising Bromley Marr Ecos Inc (municipal engineering services) 22 Dec 14 & 21/98 Journal of Commerce newspaper 23 Dec 23 & 30/98 Drumheller Mail newspaper 24 Dec 23/98 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 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