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Home My WebLink About1998-12-03 Council Minutesr1 LA • 0 EXECUTIVE COMMITTEE REPORT - December 3, 1998 The Executive Committee of Otto Hoff, Richard M Vickery and James Hanger met on Thursday, December 3 1998 at the Kneehill County office in Three Hills, commencing at 8 30 AN Also present was John C Jeffery, Administrator The following items were reviewed Jennifer Deak Assistant Administrator and recording secretary, entered the meeting at 9.25 AN 1. Keith Smith Retirement. Mr Keith Smith shop foreman, has submitted a letter of resignation and application for the Early Retirement Incentive entitlement as per County policy 7 33 As per policy, Mr Smith has provided six month s written notice of retirement but has requested consideration to retiring at the end of April 1999 his 30 year anniversary date, instead of May 14/99 Executwe Comnuttee recommends acceptance of April 30, 1999, as Mr Smith's >r � retirement (late with the full retirement entitlements of Policy 7 -33 applicable to Mr Smith and further, a letter be sent to Mr Snuth extending the County's best wishes to hint in his retirement 2 Summary of Fire Department Reports Submitted to Kneehill County A summary has been prepared of the fire information received from the fire departments in the County which includes a comparison of the Acme, Carbon, Linden, Three Hills, Trochu and Torrington fire departments with regard to the following items list of members Standard Operating Procedures Practices, Medical Calls, Fires /Incidences, Education, Search, Courses and Miscellaneous Mr Jeffery reported a letter had been sent to all fire chiefs (cc to all towns and villages) outlining the required procedures for fire reporting as set out in the Provincial Safety Codes Act Administrative Items Regulation Also reported copies of letters from Mr Keith Martin Safety Codes Officer, to MSCIA and the Fire Commissioner s Office regarding Linden Fire reports for 1998 A discussion followed on the need to discuss fire services in the County, have minimum fire standards throughout the County, meet with the Torrington fire department to discuss concerns The possibility of having an independent assessment of the fire departments was also discussed Executive Committee recommends fire be included on the December 3198 elected ` . ? �0"fl '-Ws officials meeting agenda and the summary of fire department reports submitted to 1A,,e'1 °°1n'"`"" Kneehill County and the proposed standard fire report form, proposed by Acme, be discusser) along with Kneehill's concerns to address mini num fire standards and requirements for the County's fire departments December 3/98 Elected Officials Meeting Agenda Executive Committee recommends the following agenda for this meeting Call to Order and Appointment of Chairperson Alberta Child and Family Services Authority Board 7 15 P M Mr Wil Porat, Co Chair Region Fire Disaster Services Regional Water Committee Regional Recreation Board SH 806 Update; Maintenance, Set backs (Land Use Bylaw) Rail Line Abandonment Garbage Other Adjournment CHID /Minute /EC I99R.doc Page 1 i E U 0 EXECUTIVE COMMITTEE REPORT - December 3, 1998 4. TNC Publishing Ltd. The above company is requesting sponsorship, in the form of a letter of support for a magazine promoting the County The County would also provide a list of business contacts that would, in turn, be approached to sponsor this publication The town of Three Hills has produced a magazine promoting their town through this company Executive Committee recommends no action on this request, at this t1ine, and this matter be re- addresser) at a later date (next year) 5. Trochu Fire Committee This Committee has requested authority to expend monies on capital costs, such as engineering, etc., for the new fire hall Executive Committee recommends approval be given to the County's Trochu Fire Committee (Messrs. Vickery, Wagstaff and Jeffery) to expend up to $5,000 00 for initial expenses for the Trochu fire hall project 6. Murray Woods Letter Mr Woods has requested the speed zone on SH 582, through the hamlet of Sunnyslope be changed from 50 KPH to a minimum of 80 KPH noting there are no residences adjoining the highway Sunnyslope is in a valley vehicles have to decelerate and then accelerate resulting on pollution and emissions Executive Committee recommends Mr Woods be sent a letter explaining the speed limit in all hamlets is 50 KPH, this is to address safety concerns, children, etc Mr McCook entered the meeting - time 10 30 A.M +:r�1 l'�Alas+sZ7m� Xr1G Jar. ng,4"rA�;l 7. Secondary Highway Funding Mr Rob Penny, Regional Director Alberta Transportation and Utilities, has advised the province has extra funds for 1998 and would like to buy back approximately $1 4 million of our 1998 projects (SH 841, 836 & 582) and have Kneehill fund its secondary highway projects for 1999 This would place the province ahead of the County on the ledger A letter will be coming from the Minister about this Also we should be able to claim the GST for these projects It was also reported Mr Rob Penny has confirmed his attendance to the Council meeting on February 9/99 d- A�.coP Soy JCJ�'La?o o.CJ, Executive Committee recommends the County accept the provincial funding for theirE' 1998 secondary high ipay projects with the understanding the County's 1999 secondary highway funding be provided by the municipality 8 Public Works Superintendent Report Mr McCook reported the following County employment opportunities will be advertised Partsman and Road Maintenance Foreman Mr McCook left the meeting - time 10 55 A.M 9. 1998 Fall Convention Evaluation The Executive Committee proceeded to complete the above noted evaluation, including the following comments excellent trade fair (best ever) would like to see continued in same capacity /size, liked the sit down/visiting area of the trade show provided opportunity to sit and discuss issues with trade fair hosts and /or other jurisdictions, the access to the convention from the hotel was inconvenient would like to see a better mix on the Ministerial panels (i.e Treasurer and Transportation Ministers on separate forums) Executive Committee recommends the evaluation be returned, as completed 10 1998 Three Hills Seniors Games Legacy C:/MD/Minute/EC I998.doc Page 2 6.� 9 ftLl.�1Q.i v L_J 0 EXECUTIVE COMMITTEE REPORT - December 3, 1998 The County has received $933 00 from the Three Hills Seniors Games Legacy This is $2 50 per capita for the populations of Huxley (79) Torrington (177) Wimborne (51) and Swalwell (66) and is in recognition of their participation in the Games E_vecuth,e Co/n/nittee recommends a letter and cheque be sent to each of the above community organizations fur their share of these niomes. Further, the Torrington sue? cheque be sent to the Torrington Connnunuty Centre (care of the Lions Club) 11. Letter from M D of Brazeau re Review of Electoral Representation The M.D of Brazeau is requesting support for their letter to Premier Ralph Klein regarding the upcoming Review of Electoral Representation and concerns that any reduction of numbers of MLA s will mean a loss of representation from rural Alberta The municipality notes the number of MLA's representing rural Alberta should be increased not decreased in order to provide effective representation !r Executive Comnuttee recommends the County support and sign this letter 4' W - /6A4," d AF �.Caz,"J 12 Letter from Kneehill Adult Learning Society (KALS) KALS has sent a letter expressing their regret that the County will no longer be represented on their Board and have requested the name of a County contact person to discuss concerns or programs that KALS can offer in partnership with the municipality Executive Committee recommends Mr Jeffery be named the contact person for KALS 13. Copv of Letter from Jean Wilkinson to AB Environmental Protection re Pine Lake Hypolimnetic Withdrawal System Mrs Wilkinson has provided a copy of her above noted letter to AB Environment thanking the province for providing the correct information on this project and forwarding a copy of the newspaper article that provided the misleading information on the project which prompted Mrs Wilkinson s concern and initial correspondence Executive Committee recommends to accept and file. 14. Office Key Request Mrs Debbie Hannah, Central Zone Community Resource Worker for the Kneehill Community Resource Board (KCRB) has requested a key for the office. Mrs Hannah works out of the County office on Tuesdays and Thursdays and schedules some appointments with clients during the evening hours The request is for one key for the three community resource workers to share Executive Connnuttee recommends approval of this request 15. 1999 Minister's Seniors Service Awards The Hon Shirley McClellan, Minister of Alberta Community Development, has advised nomination forms are now available for the above noted award which recognizes outstanding individuals and organizations who help enrich the lives of seniors Deadline for nominations is February 26/98 Executive Comnuttee reconiniends to accept and file 16. Invitation to Bid for the 2001 Alberta Seniors Games • I I The Hon Shirley McClellan, Minister of Alberta Community Development, has forwarded information and an invitation to bid for the 2001 Alberta Senior Games Executive Comnuttee recommends to accept and file 17. Publication of the Organizational Meeting Minutes An inquiry has been made as to whether the Organizational Minutes will be published C: /MD /Minute /EC I998.doc Page 3 )45� C EXECUTIVE COMMITTEE REPORT - December 3, 1998 Executive Committee recommends the Organizational Meeting minutes not be pubhshed as the Committee appointments are adliertased in the newspaper and Councillor remuneration disclosed at the Divisional Meetings, in addition to full disclosure on the financial statements Mrs Deak left the maeetimb - tune 11 SO A.M 18 Council Minutes The Executive Committee edited the November 24, 1998, council minutes for publication In the newspaper Executive Committee recommends these minutes, as edited, be pubhshed an the newspaper The Executive Committee meeting then adjourned 4 er D ak Assistant Administrator CJMD /Minute /EC I998.doc Page 4