Loading...
HomeMy WebLinkAbout1998-11-05 Council MinutesEZEClJ'I'IVE COMMITTEE REPORT - Novernbei 5 1998 The Executive Committee of Otto Hoff Richard M Vickery and Jane Allan met on Thursday November 5 1998, at the Kneehill County office in Three Hills, commencing at 8 35 A.M Also present were John C Jeffery Administrator Lonnie D McCook Public Works Superintendent and .under Duik Assistant Administrator and recording seci-etary 1'hc following items were, reviewed 1 Mt. Vernon Water Co op Association Ltd. Mr Vern Crawford, Chairman of the Mt Vernon Water Co op, has sent a letter to Mr Ian Martens Utility Officer, advising of a new water hook up onto the Mt Vernon water system at SC 30 31 24 W4 This tie in is scheduled for October 15/98 E_vecutwe Committee recommends to accept and file as information. Mr Rinus Onos, Kneehill Ambulance Operations Director entered the meeting time 8.40 A.M 2 Kneehill Ambulance The Operations Director Report for September and October 1998 was reviewed Of note application has been made to AB Health for a one time grant in the amount of $23 500 00 application has been made to the Community Lottery Board for a grant in the arnount of $11 000 00, to assist with the upgrading of the radio system, $250 00 has been received from the Three Hills Royal Purple for a specific equipment purchase $5 005 00 has been received from the Allnngham ladies club for a specific equipment purchase PBI has inquired whether the ambulance society would be interested in purchasing the ambulance hall in Three Hills for $1 00 and further, if it would be possible for the ambulance to start paying the utility bills for this facility Mr Onos reported, to date the ambulance society had expended approximately $3 000 00 since 1991 on maintenance and renovations for the building plus approximately $3,000 00 for the roof A discussion followed on the maintenance requirements for this building and the long term plans for the ambulance hall facility Mr Onos discussed the possibility of adding an annex to this building for storage of supplies, noting the existing building is very dusty (crumbling cement etc ) and not suitable for storage of ambulance supplies The response summaries call volumes, income and expenses and other statistics for the ambulance operations (year to date) were also reviewed October ambulance calls totalled 41 with a year to date total of 481 revenues to date are $192 506 90 with expenses at $148 031 79 Mr Jeffery noted copies of this report would be circulated to all the members of the Kneehill Ambulance Society Executive Committee recommends Hr Onos meet )Pith the Road Committee to further revre)p the options for the Three Hills ambulance facility Mr Howard Anderson, President Caltronics Communications Ltd., and Mr Brian Henderson, telecommunications engineer, BH Electronics, entered the meeting time 8 45 AN 3 Radio System Upgrade Mr Howard and Mr Henderson discussed the Kneehill radio upgrade, including the original tender, scope of work and subsequent changes to same A general discussion followed on the current and future needs and requirements of the radio system It was noted originally, the replacement of the Carbon repeater had been the reason for the radio upgrade yet this replacement was not in the original tender The possibility of purchasing the Linden radio tower and possible cost efficiencies of same were discussed along with the problems with the village of Linden public works radio interfering with the emergency services frequency /tone A discussion followed on the Carbon tower and the possibility of turning the current antenna to obtain better radio coverage for Acme and Carbon It was agreed to have Mr Henderson and Mr Anderson visit the radio sites with Mr Onos to re assess same explore all options and re define the scope of work Two keys for the radio CAID /Minuic /11 1998.due Page 1 EXECUTIVE COMMITTEE REPORT - November 5 1998 sites, were given to Mr Henderson, who noted he and Mr Anderson would stop by the Carbon tower to day Mrs Allan inquired whether an application had been made for a grant under the Regional Radio Improvement Program and Mr Onos noted an application for funding the radio up) ,rading had bCCn Slibnlitted to the Community i ottcry Board SAP. /ovR1„thrEs Lvecutive Committee recomnie)uls Messrs Onos, Anderson and Henderson visit the County's ratho toiPers to re- assess radio requirements, Mr Onos further investigate t1:e option of purchasing the Luulen ratho tower, and Messrs McCook, Onos, Anderson and Henderson further discuss the County's ratho upgrading to determine the exact vcope of iPork and report hack to Council on same (Note vee also Evecutn,e Committee #15) Messrs McCook, Onos, Anderson and Henderson left the meeting time 9 35 A.M 4. 1998 Proposed Amendments to Regulations (Assessment) AB Municipal Affairs has forwarded a consultation paper and questionnaire on the 1998 proposed amendments to various assessment regulations Mr Dunay, the assessor, has reviewed same and completed the questionnaire ,w&Av.b7AdS Executive Committee reconunentls to concur with the assessor's res 1 )oases and return 1 same to AB Municipal Affairs and further, upon request from a Councillor, provide copies of this documentation. 5. PBI Invitation PBI has extended an invitation for the Reeve to attend the retirement celebration of Dr Ted Rend all on Sunday, November 22, 1998 at the Maxwell Memorial Tabernacle commencing at 2 00 P M Evecutrne Committee recommends Mr Hoff attend this event. G Discussion Paper on Farm Property Assessment and Taxation The AAMD &C has forwarded a copy of their draft responses to the above noted discussion paper These responses were compared with Kneehill's position Executive Committee recommends the County amend their response to question #6, Farm Residential Site Value, by tuklinl, the wlclentluni this exemption should remain but be classified as an agricultural rather than a farm residential exemption, that is, the exemption should apply to farm land, not farm residences Further, this addenchu)i be mentioned when Council meets with the Munster of Nlunicipal Affairs at the ul)conung AAMD &C Fall Convention 7. Bob Boake Evening with Council Mr Boake has indicated he would prefer a Sunday brunch rather than an evening performance at Stage West in Calgary The musical Guys and Dolls is currently playing at Stage West Executive Committee reconune)uls December 13, 1998 be scheduled for the Sunday brunch at Stage West with Mr and Mrs Bob Boake. 8 Vifla2e of Acme Fire Department The village of Acine has advised on the following appointments Fire Chief Bert Jackson, Deputy Chief - Linda Collins Captain - Steve Osmond Executive Committee recoinnends to accept and file. Mrs Lisa Paget Schnuelle entered the meeting time 9 55 A.M 9. Wiiiver of Fees Request Subdivision NE 27- 34 -25 -W4 CAM /Minute/ ci99x.doc Page 2 cd LO 14 ,&6.0 41 ere- SAP, i ov fl-1,149 n U EXECUTIVI: COMMITTEE REPORT - Novernber 5 1998 Mr Dale Moran, Morandale Farms, has requested a waiver of subdivision fees Mr Moran notes approval was granted to subdivide 7 10 acres from the above noted quarter section The survey was done for 3 56 acres and registered accordingly The prospective buyers of the subdivision wants the 7 10 -acres and N1r Moran now has to re -apply to II1CI-CaSC, dlC SILC Of the SUbdivided portion of land and pay the, ipplicable planning tees E.vecutnve Conrnuttee reconunends this request for waiver of planning fees be denied Mrs Paget Schnuelle left the meeting time 10 00 A.M 10. Wild Rose Economic Development CorpOr9tlon Career Development Centre WREDC has forwarded pamphlets on their career development centre and employment preparation and services along with a schedule of the days their representatives will be in the various Kneehill communities A copy of the pamphlet was given to each member of the Executive Committee Exectttrne Committee reconunentls to accept rand file. 1l Central Alberta RCA & Crossroads Gas Co op Invitation An invitation has been extended to the Reeve from the above association, to attend the 1998 Directors Christmas Party to be held at the T L C Catering Hall, formally known as the Olds Lion Den, in Innisfail on December 6/98 commencing at 6 30 P M Executive Committee reconnrnends AIr Vickery attend this event 12 Budget Comparison Report The October 29/98 Budget Comparison report was reviewed It was noted, of the $1,734,100 00 of over expenditures, $1,571,200 00 was for the secondary highway program, revenues are over budget in the amount of $77,300 00 Lxecutive Conn nrttee recommends to accept and file and copies of this report be provided to each Councillor P� /M ,,Y,4VI &- 41 F14-�r 13 Bob Robertson Retirement I An invitation has been received to attend the retirement party in honour of Bob Robertson former mayor of Three Hills on Sunday, November 29/98 from 2 00 P M to 4 00 P M at the Lodge Roo ►n Three Hills Community Centre Mr Robertson was an elected official of the town of Three hills for fifteen yearsl'� E.vecutrve Coninuttee recommends, if possible, all County Councillors attend this &46 event. 14. S T A R S Foundation - Request for Funding At the September 2/98 Executive Committee, a recommendation was approved to table the S T A.R.S request for funding until the County allocates its budget for donations The general ledger account was reviewed and it was noted this account is over expended Also, at the last Council meeting a motion was approved, in lieu of the County Christmas party a donation of $1,000 00 be made, on behalf of the employees, to S T A.R.S Executive Committee reconinnends to accept and file. • Mr Lonnie McCook re entered the meeting time 10.20 A.M 15 County Radio System Mr McCook further discussed the County s radio system and upgrading of same (see Executive #3) E.ecutwe Cortitnittee recommends the radio systeni operattons be placed under the CAUD /hilIMI&EC I998.doL, Page 3 EhECLJ 1 IVE COMMITTEE REPORT - November-S, 1998 6 nnanagement of the public works department and further, Mr Alex Cunningham be advised of this decision and his contract to oversee the County's radio system be terminated unnnedhately 16. Iluxley Stock Pile Leas(. (NW 11 31 22 W4) The stock pile lease for the Huxley stock pile site has been signed by Mr Huxley for a further three years under the same terms and conditions as the previous lease Mr McCook advised the County's work crew had done some work on the fence line and the gravel crew will be stockpiling 10 000 yards of gravel at this site This is the gravel purchased foi- the gravel source in Starland County Evecutrve Committee recominen s this stock pile lease be duly signed and executed X1,11 k N�xcaY 17. Knechill Regional Witei Services Commission The Kneehill Regional Water Services Commission has advised their urban representatives will be meeting on November 12/98 with Alberta Transportation and Utilities at the AUMA Convention in Calgary EXecutrne Committee recommends to accept turd file fl�E 18 AgPro Road Proiect Torchinsky Engineering Ltd has recommended the contract for the grading intersection modification and other work for the AgPro Road project be awarded to the low tender bidder, Horseshoe Contracting Ltd The project cost is $156,410 00 construction $15,641 00 contingency and $15,000 00 engineering total project $187,051 00 E_vecum,e Committee recommends this contract be awarded to the Irnv tender bidder, Horseshoe Contracting Ltd 19 Mountain View County 1998 2001 Secondary Highway Long Range Plan Mountain View County has forwarded their approved three year Secondary Highway plan Included in this plan is the final pavement work, scheduled for 1999 on SH 575, from SH 791 to the County s east boundary Kneehill also has their portion of SH 575 to the County s west boundary on their 1999 road program E_vecutrve Committee recomunendds a letter be sent to Mountain View County J-.,9-77a-14;907' recomunending the SH 57S road projects remain as two separate projects but under the 7�n °6 same engineer, Torchinsky Engineering Ltd, and with the contracts for these projects issued at the same tame to take advantage of savings in inobilizatnon costs 20 Nov 2/98 Lettei from Village of Linden re Linden Rubble Pit and Access to County Roads The village of Linden has requested a written guideline for the regarding the requirements for the expansion of the Linden rubble pit and requested Mr McCook attend the negotiation meetings for this site expansion Also the village has requested written guidelines regarding public and private access onto County roadways Mr Jeffery advised � a letter, under date of November 3/98 had been written to Linden outlining the requirements needed prior to proceeding with the rubble pit expansion, as outlined in the Code of Practice for Landfills and the Waste Control regulations Mrs Allan reported she had received a concern about materials, other than the allowable clean burnables, being burnt at this site Executive Conunuttee recomunends a conunittee of Mrs Allan, Mr Vickery, Mrs Vetter and Mr McCook arrange an appointment with the Council ofLnnden, as soon as possible, to discuss the following issues - Radio system - interference on the emergency frequency /tone by Linden's public works department. - Linden Rubble Pit - regulations and requirements re expansion of this site and the C:/A9 /Minute /KI998.doc Page 4 EXECUTIVE COMMITTEE REPORT - November _5 1998 requirement to have this site supervised at all times Also, the County cannot take responsibility fur the items deposited at this site if persons have keys to gain entry at this site, after hours, and have the opportunity to dump and/or burn materials without the supervision of the vite attendant Access - revieiv they County's policies and requirements re access onto municipal and secondary roads Mr Jeffery proceeded to contact the village of Linden administrator, Mrs Tammie Dick to arrange a Council appointment An appointment was confirmed for 8 15 P M on Monday November 9/98 at the village of Linden In conversation with Mr Jeffery, Mrs Dick requested the access request be addressed by letter as it was only an inquiry Ms Dick advised Mr Elvin Blosser is the mayor of Linden Executrne Committee further recommends, in vtew of the above conversation with Mrs Dick, Linden's access information request be addressed by letter and not discussed at the November 9198 meeting 21 Bauer Gravel Source Mr McCook advised the Bauer Bros are willing to sell the County 50,000 cubic yards��Fm�� and possibly up to 100 000 cubic yards of crushed gravel at the price of $5 25 per cubic fibeE yard This gravel could remain for up to one year, at the Bauer gravel site which iss�s /ca.y,o leased to the Bauer brothers by the Hutterian Brethren of Torrington The gravel requirements and lack of gravel in the municipality was discussed Jr�1.o ?o sue` �Aeeu P,av,�r; Executive Committee recommends the County purchase up to 100,000 cubic yards of crushed gravel from the Bauer Brothers at a cost of $5 25 per cubic yard plus GST Mr McCook left the meeting time 11 45 A.M The Executive Committee recessed for lunch 11 45 A.M 1 00 P M 22.1998 AAMD &C Fall Convention The following appointments have been confirmed during the AAMD &C Fall Convention, Edmonton flon Iris Evans, Minister of Municipal Affairs Tuesday, Nov 17/98 5 30 6 00 P M Salons 5 & 6, Meeting Level Shaw Conference Centre Hon Walter Paszkowskn Minister of Transportation & Utilities Wednesday Nov 18/98 10 20 A.M 10 35 A.M Salon 16, Meeting Level Shaw Conference Centre Torchnnsky Engineering Ltd Wednesday, Nov 18/98 6 00 P M at the Torchinsky Hospitality Suite located in Room 2009 (Crown Suite) Westin Hotel 23. ASB Joint Meeting A motion was approved June 23/98 to hold anoint Council and ASB meeting on the agenda of the first Council meeting in November 1998 Mr Jeffery reported Mr Bruce Sommerville has requested thisjoint meeting be postponed until the second Council meeting in December Executive Coni puttee recommends the joint Council ASB meeting be held December 22, 1998 and further, all involver/ board nienibers be advised of same G18 24. Joint Elected Officials Mectin The joint elected officials meeting has been scheduled for Thursday December 3, 1998 at the County office commencing at 7 00 P M SSze.3o< Executive Committee reconunends agenda items for this meeting to be discussed at November 10198 Council meeting 25. Drift Insurance C AI Drn-m,tnen.c 1998.doc Page 5 EXECUTIVE COMMITTEE REPORT- November 5 1998 In response to an inquiry, at the September 22/98 Council meeting, regarding the County's drift insurance coverage Jubilee Insurance advises road side spraying is covered in the County s general liability insurance policy (exception is airplane spraying) This coverage provides for third party damages arising from chenucal drift and excludes danuig(- to own propu ly 'ind Iriics ind pLIMI[R S F—vecutii,e Committee reconunenrls to accept aril file. 26 County Pin A sample of the new County pin has been received The Executive Committee viewed same Executive Committee reconunentls approi,al of this put 27. Viability Study The viability study, from AB Municipal Affairs was reviewed in January 1997 and tabled pending the costing reports Executive Conmtittee recoinnientls to accept aril file. 28. Kneehill Ambulance /Fire Facility, Linden The Executive Committee reviewed the proposal received from the village of Linden to purchase the above facility It was noted the village owns the land and the ambulance society the building Mr Jeffery reviewed and compared the current and future costs of operating the building In response to an inquiry from Mrs Allan, it was noted the reasoning for the village of Linden's proposal for this facility was not clear L:recunve Conuurttee recommends Airs Alltm further uri)estigate this proposal and report buck on same. 29 County of Lethbridge Bylaw #1165 The above business tax bylaw was reviewed The bylaw defines animal unit equivalents and the business tax for same The bylaw also lists the businesses exempt from the bylaw A comparison of an equivalent number of animals and the amount of business tax as per bylaw interpretation, was prepared by Mr Jeffery and reviewed by the Executive Committee along with the relevant sections of the Municipal Government Act that interprets a `business' tax E.xecutive Committee recomunentls copies of this bylaw, along with Mr Jeffery's notes, be proi itled to each Councillor d� 3oF/n,�, � ,30 /- , In" k-V,,S 30 Office Staffing The office will be advertising for an executive type secretary to handle various committee meeting minutes, public works letters, agreements, etc The Executive Committee discussed the administration department's long tern planning requirements 31. Council Minutes The Executive Committee edited the October 27 1998, council minutes for publication in the newspaper Executive Conuurttee reconunen(Is these nunutes, as etlitetl, be published in the newspaper The Executive Committee meeting then adjourned time 1 50 P M Je# fer Deak Assistant Administrator ti calviu 411111WEICi99x.doe Page 6 ,Q2,)AC-