HomeMy WebLinkAbout1998-10-22 Council MinutesEXECUTIVE COMMITTEE REPORT - October 22. 1998
The Executive Committee of Otto Hoff, Richard M Vickery and Robert E Boake met on
Thursday, October 22, 1998, at the Kneehill County office in Three Hills, commencing at 8 35
A.M Also present were John C Jeffery Administrator, Lonnie D McCook Public Works
Superintendent and Jennifer Deak, Assistant Administrator and recording secretary The
following items were reviewed
1 Horseshoe Canyon Viewpoint
Mr Jeffery reported he had met with Morris Gorko and Wayne Pedrini AB Parks &
Recreation, and Ray Romanetz and Darwin Durnie, town of Drumheller, to discuss the
Horseshoe Canyon Viewpoint area The provincial government is closing or privatizing
the parking lot area There are an estimated 100,000 visitors to the viewpoint per annum
and the province feels the area is too important to close The town of Drumheller advised
the viewpoint area is part of the town s tourism marketing plan and too important to
close Control is a huge issue on the Highway 9 realignment Drumheller serviced the
area this year and cleaned the outhouses (3 4 times on week ends) Discussed a possible
partnership with Drumheller for this area, discussing the highway alignment with Alberta
Transportation and Utilities at the meeting scheduled with the Minister at the Fall
Convention
Executive Committee recommends the possibilities of a partnership with the town of
Drumheller, on a 50150 basis, be further investigated and discussed
Mr Rinus Onos Director of Operations, Kneehill Ambulance, and Mr Alex Cunningham,
the County s director of Disaster Services and contract radio person entered the meeting
time 9 15 A.M
2. Radio Upgrade
Mr Cunningham was requested to provide an update on the status of the radio system
upgrading It was noted item #13 on the Caltronics Communications Bid Summary
(retune duplexer, recrystal repeater), in the amount of $3 700 00 was to be removed from
the total, making the amended total bid $15,986 A discussion followed on the radio
system upgrading to accommodate the E911 emergency system It was noted the Kneehill
Ambulance Society board had unanimously agreed to request Acme and Linden to cease
using the ambulance frequency to contact their public works personnel, this frequency had
to be dedicated for emergency services Letters had been sent to both villages Acme had
complied with this request but Linden is still utilizing this frequency Mr Cunningham
noted he had gone out to the Linden radio tower and re programmed the system Mr
Onos noted he was concerned at the lack of detail on the tender documents This matter
was discussed and the following information was provided by Mr Cunningham
All the County's radio equipment will be removed from the Linden tower and relocated
to the Wimborne tower when the upgrade is completed Mr Cunningham will move and
install the Linden equipment at the Wimborne tower this should take approximately two
hours Mr Cunningham confirmed the Systems Operations booklet (page two) was
incorrect and changes had been made
- The process for the 911 calls was reviewed and Mr Onos noted this process was not
included in the tender Mr Cunningham noted the process was addressed in the diagrams
- the TP154 (interconnect) at Linden will be moved to the Three Hills hall
the purchase of a mobile (base station) is not required as we have one in stock and it is
no problem to hook together
Another antenna for Carbon is not required
The end result will not be without interference, there are two repeaters on one station
but interference should be minimized by using both the Carbon and Wimborne towers
The hand held radios will be able to reach the repeater system either through the Carbon
or Wimborne towers
The upgrade should be completed soon before Mr Cunningham leaves for Mexico
(Nov /98) The controllers have been shipped Waiting for the final design of the cavities
C: /MD /Minute /EC 1998.doc
Page 1
L& = -- �
EXECUTIVE COMMITTEE REPORT - October 22, 1998
from Sinclair The problem is the two frequencies are too close together and the cavity
has to be designed with antenna separation
• The Executive Committee agreed to have Mr Cunningham and Mr Onos go to the
Linden tower to check out the village of Linden radio access and further agreed, should
Linden continue to access the emergency radio frequency to contact their public works
personnel the County's Reeve and Deputy Reeve meet with the Linden Council to discuss
same
Executive Committee recommends to accept and file as information.
Mr Cunningham and Mr Onos left the meeting time 9 50 A.M
3 AgPro Road Proiect- s/o 5 -33 23 -W4
Mr McCook reported the low tender for this road project had been received from
Horseshoe Contracting ($156,410 00) Mr Lawrence Meehan has not signed the land
buying agreement for the project Mr Meehan has indicated he is agreeable to the
County s policies for the land compensation but is in a dispute with AgPro Grain and
therefore will not sign the agreement
Executive Committee recommends the low bid for this project be accepted, providing it
is in order, and further, the road project proceed only when all the land agreements
are signed
4. AAMD &C Audited Financial Statements
Copies of the audited financial statements for the AAMD &C and Jubilee Insurance for the
year ending July 31 1998 have been received Also, a brief summary of Executive
expenses for the past fiscal year has been received It was noted total Executive expenses
for the fiscal year total $240,364 , member equity in the AAMD &C for the fiscal year
totals $3,963,537 Mr Vickery requested a copy of the Executive expenses
I)
Executwe Committee recommends to accept and file.
5. AAMD &C - Managing Environmental Requirements for Municipal Roads
The AAMD &C has co funded a study undertaken by AGRA Earth & Environmental Ltd.
on the above issue and forwarded a checklist to aid municipalities in identifying and
iunderstanding any environmental requirements that may be associated with roadway
�I construction projects (e.g reclamation certificates for right of ways)
Executive Committee recommends to accept and file and further, this document be
referred, for perusal, to the Public Works Superintendent.
6. Alberta Transportation and Utilities - Street Improvement Program (SIP)
Alberta Transportation and Utilities has approved funding, under the SIP, for the
upgrading of First Avenue, Torrington in the amount of 97,700 00 (total estimated
project costs $130 300 00) The former village of Torrington had applied for this
funding prior to their dissolution Mr McCook advised the County s engineer,
Torchinsky Engineering Ltd. would be submitting a report on this project next week
Executme Committee recommends the Memorandum of Agreement for the Street
Improvement Program be duly signed and executed
7. Councillor Cellular Telephones
The contracts for the Councillor cellular telephones should be ending in November Mr
Vickery reported he had exchanged for a cost of $77 00, his cell phone for a smaller
model
Executive Committee recommends each Councillor be responsible for their own
cellular telephone contract and requirements
CIMD /Minute /EC 1998.doe
Page 2
F,LE
C,v,�7P.as
EXECUTIVE COMMITTEE REPORT - October 22, 1998
8 County of Red Deer - 1998 2001 Secondary Highway and Bridge Priorities
The County of Red Deer has forwarded a copy of their three year plan for roads and
bridges Some road links include SH 587 and SH 791, both scheduled for subgrade��
reconstruction Mr Vickery requested a copy of this documentation
Executive Committee recommends to accept and file. �-
9 Three Hills Airport Commission Financial Statements
Copies of the of the 1996 and 1997 financial statements for the Three Hills Airport
Commission prepared by Ablett Kolke, have been received along with a copy of the
auditor s letter to the Airport Commission recommending the airport change from the cash
basis of accounting to the full accrual basis of accounting
Executive Committee recommends to accept raid file.
10. County Christmas Partv
The suggestions and comments for the 1998 County Christmas party was reviewed
Executive Committee recommends all employees receive a Christmas ham, to heu of
holding a Christmas party, the County make a donation, on behalf of the employees, to 5orp -20�
S T A. RS and employees be sent a Christmas card with their ham advising of this
donation Also, in recognition and appreciation for the eighteen years of service as
Councillor, Division Three, Council take Mr Bob Boake and his spouse out for an
evening at Stage West in Calgary
11. M.D. of Rocky View Letter re. Kneehill Regional Water Commission
The M.D of Rocky View has advised it has a fee for the use of the road right of ways for
water and sewer lines and requires a Blanket/Indemnity Agreement that holds Rocky View
harmless
Executive Committee recommends this matter be referred to the Kneehill Regional `'4° 7
Water Commission.
H1ffl" ,tie
12. Policy 3 6 Fax Machines
Mr Boake has indicated he would like to purchase his fax machine from the County
current policy does not provide for this M-,% P 7
Executive Committee recommends this policy be reviewed at the 1998 Organizational
Meeting
13 AAMD &C Discussion Paper on Moving Wide Farm Machinery
Information on the above discussion paper released by Alberta Transportation and
Utilities has been received It was noted the current provisions exempt farm machinery
but it is proposed this be changed that any person moving wide farm machinery over a
distance greater than 50 km Be required to conform to the same safety regulations as
other vehicles A discussion followed on the need for common sense safety and night
time lights on wide farm machinery
AJM411141-4 l /1)
Executive Committee recommends this matter be further discussed at the Divisional A.v
Meetings and a focus made on the safety issues of moving wide farm machinery.
14. AgPro Road Project (for information only)
Mr McCook re entered the meeting to advise Mr Meehan has refused to sign the land
agreement for the AgPro road project Mr Jeffery proceeded to telephone Mr Lyle
Bauer, president of AgPro to discuss this matter Due to time restraints for the project,
the County advised AgPro that the road project would be cancelled should the land
agreements not be signed by noon on Friday Oct 23/98
CIMD /Minute /EC 1998.doc
Page 3
EXECUTIVE COMMITTEE REPORT - October 22, 1998
The Executive Committee recessed for lunch 11 50 A.M 1 15 P M
Mr Vickery was not present when the meeting continued
15 Office Stationery
The price quotes for the new office stationery was reviewed To get the same quality
paper with the new coloured logo would cost $2,096 00 for 5 000 sheets compared to
$1358 00 for a different quality paper The Executive Committee then chose a new paper
bond for the County letterhead It was reported the cost to change the lettering on the
outside of the front office to `Kneehill County' would cost approximately $200 00
Executive Committee recommends the new paper bond, as chosen by the Executive
Committee, be ordered for the County letterhead, the lettering outside the front office
be changed to reflect the County's new name, all employee and Councillor business
cards be changed to reflect the municipality's neiv name.
16 1998 Tax Sale Reserve Bid
A reserve bid is required for the 1998 public tax sale The old Grainger community hall
land will be the only property offered for sale This is a vacant property, comprising of
three 25 ft lots on one title with no services The assessor has recommended fair market
value on these lots should be between $200 00 to 250 00 per lot
Executive Committee recommends the reserve bid for Lots 1 -3, Plan 990 AO (SE 20-
29-24-W4), be set at a total price of seven hundred dollars ($700 00)
17. Chinook Arc4 Victim Services Society Victim Support Worker Graduation
An invitation has been received to attend the above noted graduation ceremonies
scheduled for November 2/98 at the Olds fire hall commencing at 7 00 P M
Executive Committee recommnends to accept and file.
Mr Vickery re entered the meeting time 145 P M
18. MSCIA Report
Mr John Rusling, Planner has prepared a report outlining and evaluating the options for
issuing construction permits (building electrical gas etc.) The County is currently a
member of the Municipal Safety Codes Inspection Agency (MSCIA) and uses this
organization for these requirements The advantages and disadvantages of the various
safety code inspection options were reviewed
Executive Committee recommends as follows
I MSCIA personnel to visit the County office every time they are in the area and pick
up the County's development pernuts The County to keep a record of these pickups,
including date, inspector's name and list of development permits picked up.
2 All MSCIA finahzed files for County permits to be sent to the County office, County
to ensure all follow up made on these files and file same with the applicable
development permit file,
3 The County to request MSCIA to do the minimum number of inspections for each
safety code discipline, as per AB Labour standards
4 The County to request MSCIA to use and develop local area inspectors
S The planning and development department to review and report on the above
procedures at the end of January 1999
19 Request from Carbon Lions Club
The Carbon Lions Club is proposing to construct a nine hole golf course in Carbon and is
requesting support and cooperation The Executive Committee noted the County had
assisted the various golf clubs in the municipality with trucks and manpower for hauling,
etc and would recommend the same type of assistance to the proposed Carbon golf
CIMD /Minute /CC 1998.doe
Page 4
/::,�Z
�GJ �nao T
ZIX
EXECUTIVE COMMITTEE REPORT - October 22, 1998
course
Mr Jeffery proceeded to telephone Mr Terry Reed to recommend the Lions Club apply
• to the local Community Lottery Board for funding (Oct 30/98 deadline) Mr Reed
indicated the Lions Club required a letter of support from the County to accompany their
CFIP grant application
Executive Committee recommends a letter of support be given to the Carbon Lions for
their CFIP grant application for their proposer) golf course.
20. 1998 Municipal Election Results
Mr Jeffery inquired whether Council wished to place a notice in the newspaper of the
official election results The Executive Committee noted these results were reported on
the front page of this week s local newspaper
Executive Committee recommends no official electron results notice be placed in the
newspaper
21. AAMD &C Farmland Assessment Review Committee Oct 21/98 Meetin
iMr Ed Dunay assessor, attended the above meeting Mr Jeffery reviewed Mr Dunay s
notes on the changes to the original Oct 7/98 meeting comments, noting the revised
comments would form the AAMD &C final draft and position on this issue
Executive Committee recommends to accept and file
Mr McCook re- entered the meting - time 2 15 P M
22 Trochu Transfer Site (for information only)
Mr McCook reported Drumheller & District Solid Waste Management has poured a
cement pad, for the transfer boxes, two feet lower than the existing road Mr McCook
has recommended Trochu contact a contractor to address the road It was noted the
original engineering for the transfer sites was done by Mr Ed Palm, the engineer for the
Drumheller & District Solid Waste
23. Division Three Grading Contract
The contract for Division Three grading will expire October 31/98 Mr Robert Cranston
is the contract grader operator for the division (rate $65 00 per hour)
aP /%2i~rED
Executive Committee recommends the County enter into a winter grading contract for
the 1998199 winter season with Mr Cranston, at the same hourly rate as the current
summer grading contract.
Mr McCook left the meeting time 2 20 P M
24. Election Officials Remuneration
The hours of the election clerks working at the three divisional polling stations, were
reviewed It was agreed the ballot counting took longer than expected due to the
Senatorial vote The hours logged at the polling stations by the clerks on election day
totalled to approximately fourteen an a half hours There was also a training session prior
to the election day process and an instructional booklet to be read by the election workers
Executive Committee recommends the election clerks be reimbursed for the equivalent
to two per diems for working on election day (Oct 19198) and for a half day per diem
for attending the Oct 15198 training session and reading the relevant election
information, plus applicable mileage and meals, as per policy rates.
25. 1999 FCSS Funding Agreement
00=00; The 1999 Family and Community Support Services (FOSS) Conditional Funding
Agreement has been received Total FCSS funding for the region is $184,954 00 with
C: /MD /Minute /GC 1998.doc
Page 5
i
1 EXECUTIVE COMMITTEE REPORT - October 22 1998
municipal contributions of $46,238.50 for a total program funding of $231,192 50 The
County's share of this provincial funding is $82 177 00 with the County's municipal 20%
. contribution bring $20,544.25 The County is the unit authority for this regional FCSS
program
Executive Committee recommends this funding agreement be duly signed and
executed
26. Council Minutes
The Executive Committee edited the September 291h and October 13th 1998 council
minutes for publication in the newspaper
Executive Committee recommends these minutes, as edited, be published in the
newspaper
0 The Executive Committee meeting then adjourned time 2.40 P M
r,
YrA4,PQ
I Jenni r De k Assistant Administrator
C:/MD/Minutc/LC 1998.doc
Page 6
/,