The URL can be used to link to this page

Home My WebLink About1998-10-26 Council MinutesKNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 26, 1998 I Call to Order by the Administrator Oath of Office Election procedures in event of any tie votes 2 Call for Nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office 3 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 4 Review of Organizational Policies Reconfirmation of Mission Statement Procedure to Make Changes to Organizational Policies Organizational Priorities Organizational Policy Statement Role of Council function nature and scope, responsibilities Role of Reeve 5 CAO to advise Council of its legislative responsibilities 6 Review of Procedure Bylaw #1222 Confirm meeting dates and times 7 Banking Resolution for 1998/1999 'Includes signing authorities for bank accounts 8 Borrowing Bylaw Previous bylaw authorized for borrowing up to $2 500 000 00 9 1999 Assessment Review Board Bylaw 1998 members MV, RV,GW, JH BB 1997 members RAM/MV RV GW OH, BB 1996 members RV GW, REB, OH, JH JCJ is usually appointed Clerk with Jen as alternate 10 Resolution to adopt 1998 budget as the interim budget for 1999 until the 1999 budget can be completed 11 Appoint members at large on Committees /Boards a) Subdivision and Development Appeal Board This is an annual appointment Current members at large are John Colberg appointed Oct /96 Charlie Whatley appointed June /97 Dale Cameron appointed June /97 Angus Park appointed July /97 Jonathan Dick appointed July /97 (The SDAB is a five member board of which the majority of board members must be members at large) b) Municipal Planning Commission This is an annual appointment Current member at large is Ray Ratzlaff who was appointed in Sept /95 Minutc/AGORG98.doc I f KNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 26, 1998 c) Agricultural Service Board Usually appointed for three year terms Current ASB farm members at large are Kevin L-Ioppins and Mike Koot As at Oct /98 Kevin Hoppins has completed two years of his second term As at Oct /98 Mike Koot has completed three years of his first term ASB farm members at large to remain same no appointments necessary Sept 23/97 council motion approved appointments of Kevin and Mike be extended, one for a three year term and one for four years so they would not be leaving the ASB at the same time 12 Set up Committees for 1998/99 13 Committee Report review of all Councillor Operational Policies 14 Set up Committee for Organizational and Operational Policy Review 15 Other Agenda Item Requests Annual Road Tour Congratulatory message to all Councils in the area - Fire Committee Linden Ambulance /Fire Hall Office Security and keys Road Damage Policy Vehicle Overweight Violations 16 Adjournment Minutc /AGORG98.doc • k M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 The Organizational Meeting of the Council of the municipality of Kneehill County was held at the Kneehill County office 232 Main Street, Three Hills, Alberta on Tuesday October 26, 1998 commencing at 8 30 A.M The following were present for the meeting Councillors Marylea Lowen Division 1 Otto Hoff Division 2 Jane Allan Division 3 Marjorie D Vetter Division 4 James M Hanger Division 5 Richard M Vickery Division 6 M Glen Wagstaff Division 7 Administrator John C Jeffery Jennifer Deak, Assistant Administrator was also present and recorded the minutes Mr Jeffery called the meeting to order Each Councillor in turn, proceeded to complete his /her Oath of Office as Councillor for the municipality Kneehill County Mr Jeffery then requested a consensus from Council regarding election procedures in the event of any tie vote It was agreed in the event of a tie vote, the names of the nominees receiving the tie votes would be placed in a hat and one name would be drawn from this hat, with the drawn name being the successful nomination It was noted this procedure is an option discussed in the Municipal Government Act Mr Jeffery then requested nominations for the position of Reeve for the ensuing year TAr Hoff nominated Mr Vickery Mrs Vetter nominated Mr Hoff Mr Jeffery called for nominations for Reeve a second and third time No further nominations were forthcoming Mrs. Loiven moved nominations cease. CARRIED An election was called for the position of Reeve At the request of Council, the nominees for the position of Reeve gave a short speech to Council stating their vision and direction for Council Mr Jeffery proceeded to distribute a ballot to each Councillor Mr Jeffery collected the completed ballots and left the Council room to tally the votes Mr Jeffery returned to the Council room and announced Mr Hoff had received the majority vote for the position of Reeve and declared Mr Hoff elected as Reeve of Kneehill County for the ensuing year Council extended their congratulations to Mr Hoff Mr Hoff thanked his fellow councillors for their vote of confidence, noting he would strive to be fair and provide all parties with the opportunity to speak at meetings On behalf of Council Mr Hoff extended congratulations all Councillors on their successful acclamation/election and welcomed Mrs Allan, the newly elected Councillor for Division Three Mr Hoff then proceeded to complete his oath of office for Reeve of Kneehill County for the ensuing year JD /MIN /0RGMTG98.D0C 1 M D Or KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 Mr Hunger moved the ballots he destroyetL CARRIED Mr Hoff then took charge of the meeting and called for nominations for Deputy Reeve for the ensuing year Mr Hanger nominated Mr Vickery Mr Hoff called for nominations for Deputy Reeve a second and third time No further nominations were forthcoming Mrs Lowen moved nominations cease. C _� ._ 1. 1 Mr Hoff declared Mr Vickery elected, by acclamation as Deputy Reeve for Kneelull County for the ensuing year Council extended their congratulations to Mr Vickery Mr Vickery thanked Council for their vote of confidence and completed his oath of office for Deputy Reeve for Kneehill County for the ensuing year Mr Jeffery proceeded to review and discuss, with Council, the following Organizational Policies 1 Mission Statement All Councillors agreed and reconfirmed the mission statement was still effective and reflected the position of the municipality 2 Procedures for Making Changes to Organizational Policies Established by the Council Policy reconfirmed 3 Organizational Priorities Policy reconfirmed 4 Organizational Policy Statement - Statement requires updating to reflect name change to Kneehill County and number of full time employees needs confirming 5 Role of Council Function of Council Noted the Committees need to be revised to reflect current Committees (i a amalgamation of some of the Committees) Nature and Scope of Council Policy reconfirmed Responsibilities of Council Policy reconfirmed Role of Reeve Policy reconfirmed Mr Jeffery noted all Councillors had been provided with a copy of his September 10/98 memo advising Council its legislative responsibilities Mr Jeffery encouraged all Councillors to read the Municipal Government Act, especially those sections detailed in his memo Bylaw #1222 the Procedural Bylaw, was reviewed It was agreed the hours for regular Council meetings would be every second and fourth Tuesday from 8 30 A.M until 4 30 P M. It was further agreed this bylaw could be reviewed by the Policy Committee and revised to reflect the regular hours of Council meetings A recess was held from 10 00 A.M 10 20 A.M Mr Wagstaff moved the municipality of Kneehill County continue banking with the Parkland .Savings and Credit Union LUL, Three Hills, Alberta branch and the signing authority for the general account be either the Reeve or Deputy Reeve and the Municipal Administrator or Assistant Municipal Administrator, and further moved the Municipal Administrator or the Assistant Municipal Atlnuriistrator he given the authority to sign the County payroll cheques CARRIED Mr Hanger moved first reading to Bylaw #1396, this being the bylaw to authorize tl:e &AJ municipahty of Kneehill County to arrange for borrowing up to the sum of Two Million &UW '4WY,�0 Five Hundred Thousand Dollars ($2,500,000 00) to meet its current expenditures and JD /MIN /ORGMTG98.DOC ti ti M D OF KNEEHILL #48 +� ORGANIZATIONAL MEETI_NG - OCTOBER 26, 1998 obligations for the calendar year 1999 CARRIED Mr Vickery moved second reading to this bylaw. CARRIED Mrs Vetter moved third rearing be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Hanger moved third reading to Bylaw #1396. CARRIED Mr Vickery moved first reading of Bylaw 1397, this being the bylaw appointing Councillors Allan, Hanger, Hoff, Lowen and Vetter to the 1999 Assessment Review Board with Mr .1ohn C .leffery appointed to act as Clerk of the Court and Mrs .1ennifer Deak appointed an alternate for Mr Jeffery CARRIED . (I Mr Wagstaff moved second reading to this bylaw CARRIED Mrs Lowen moved third reading be given to this bylaw at this trine. CARRIED UNANIMOUSLY Mr Hanger moved third reading to Bylaw #1397 Mrs Vetter moved the 1998 budget be accepted as an interim budget for 1999 until theQ�,E >��' 1999 actual budget is completett CARRIED Mr Jeffery then reviewed that Subdivision and Development Appeal Board appointments, including the terms of office for the members at large A discussion followed and it was agreed prior to the 1999 Organizational Meeting to review these appointments and, if required, advertise for these positions Mrs Lowen moved to reappoint, for another one year term, the current Municipal �� -7 Planning Commission member at large, Mr Ray Ratzlaff, subject to his acceptance of this appointment. A recess was held from 10 OOA.M until 10 15 A.M Mr Vickery moved to re- appointed, for another one year terns, subject to their acceptance of this position, the current Subdivision and Development Appeal Board members at large Mr .1ohn Colberg, Mr Charlie Whatley, Mr Dale Cameron, Mr Angus Park and Mr Jonathan Dick CARRIED A request was made for clarification regarding the terms of the current Agricultural Service Board members at large Mr Mike Koot and Mr Kevin Hoppins It was noted these appointments had been extended one for a three year term and one for a four year term, by an approved council motion, at the Sept 23/97 council meeting Mrs. Lowen iinoved to confirm the appointments of the Agricultural Service Board members at large as follows Mr Kevin Hoppins' appointment confirmed until October &;;')7 2000 and Mr Mike Koot's appointment confirmed until October 2001 JD /MIN /0RGMTG98.D0C 3 4 L� I* 0 M.D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 CARRIED The make up of the 1 998/99 Committee appointments were reviewed, Including the recommendations for amalgamating and canceling some of the current Committees The following Committee appointments were agreed upon and comments noted 1 Kneehlll Ambulance Society Richard M Vickery Alternate member Jane Allan 2 Transportation Committee (Includes Road, Parks & Cemeteries and Safety & Building Committee Glen Wagstaff Marjorie D Vetter Jane Allan Alternate member Marylea Lowen Recording Secretary Jennifer Deak 3 M.D of Kneehill Recreation Committee Richard M Vickery James M Hanger Acme Linden Jane Allan Trochu & District Recreation Board Richard M Vickery, Glen Wagstaff Carbon Marylea Lowen Three Hills /Three Hills Arena Redevelopment Committee James M Hanger 4 Finance & Policy Review Committee Marjorie Vetter Marylea Lowen Jane Allan Alternate member James M Hanger 5 Capital Committee Glen Wagstaff Otto Hoff Marjorie Vetter 6 Fire Committee (Includes Fire & Fire Capital Committee) Jane Allan Marylea Lowen James M Hanger Alternate member Otto Hoff 6a Trochu Fire Hall Committee Richard M Vickery Glen Wagstaff 7 Three Hills Airport Commission Glen Wagstaff James M Hanger 8 Kneehlll Housing Authority James M Hanger Marjorie D Vetter Alternate member Marylea Lowen 9 Alberta Disaster Services Committee Reeve, Deputy Reeve and Municipal Administrator JD /MIN /0RGMTG98.D0C n u IV:" M.D OF KNEE] ORGANIZATIONAL MEETIN 10 Seed Cleaning Plants Rosebud Marylea Lowen KIBA Otto Hoff Alternate member Jane Allan Three Hills James M Hanger and Richard M 11 Executive Central Association of Municipal Di Reeve and Deputy Reeve 12 Waste Committee (including Drumheller & Disti Association) Marjorie Vetter Alternate member Jane Allan 13 Agricultural Service Board Marylea Lowen Chairperson James M Hanger, Council Member Kevin Hoppins Ratepayer Member Mike Koot Ratepayer Member Agricultural Fieldman One Representative from AB Agriculture Lori Dawn Wildeman Secretary to the Board j ( Alternate member Marjorie D Vetter 14 Executive & Economic Development Committee Reeve, Deputy Reeve and a third Councillor with this third Councillor position to be rotated amongst the balance of Council members to afford each Councillor opportunity to participate on this Committee Alternate member Any other member of Council 15 Alberta Environment Surface Reclamation Board Emil Heinrich Ratepayer Member Gordon Park, Ratepayer Member Agricultural Fieldman 16 Kneehill Community Resource Board Otto Hoff James M Hanger Alternate member Marjorie D Vetter West Zone Committee Jane Allan Alternate member Richard M Vickery Central Zone Committee Marjorie D Vetter Alternate member James M Hanger East Zone Committee Glen Wagstaff Alternate member Otto Hoff 17 Municipal Planning Commission Richard M Vickery Council Member Jane Allan, Council Member Marylea Lowen Council Member Ray Ratzlaff, Member at Large JD/MIN /0RGMTG98.D0C 5 (, M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 Secretary one staff member 18 Subdivision and Development Appeal Board James M Hanger, Council Member Marjorie D Vetter Council Member John Colberg Member at large Dale Cameron, Member at large Charlie Whatley, Member at large Angus Park, Member at large Jonathan Dick, Member at Large Jennifer Deak Secretary to the Board Note This is a five member board of which a majority of the board members must be members at large 19 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 20 Assessment Review Board (Bylaw #1397) Marjorie D Vetter Jane Allan James M Hanger Marylea Lowen Otto Hoff 21 Regional FCSS Board Marylea Lowen 22 Water Committee (including Kneehill Regional Water Commission) James M Hanger Marjorie Vetter Jane Allan 23 Local Committee for Special Places Glen Wagstaff Alternate member James M Hanger 24 Wild Rose Economic Development Corporation Phyllis Wilson Puu1 Xont /)Pv,+AW Z A discussion was held on the Fire Committee and it was agreed to have the County representatives attend the joint Fire Chief s meetings The advantages of having a point fire chief/ regional director of disaster services was reviewed and it was agreed to host a point elected officials meeting with the urban municipalities in the County to discuss this matter and any other items of mutual interest or concern December 1 2, 3 9 or 10/98 were noted as possible dates for this meeting Mr Jeffery advised he would P contact the towns and villages to schedule this meeting and request agenda items for same After discussing the merits of participating in and attending the Kneehill Adult Learning Society meetings, it was agreed to discontinue Council representation on this board The number of boards and council representatives sitting on the various Kneehill Community Resource Board (KCRB) committees and possible integration of same with the Family and Community Support Services (FCSS) was discussed and it was agreed to reduce, from two to one, the County's representative on the eastern, central and western zone committees of the KCRB Mr Vickery reported he had received comments about the Agricultural Service Board (ASB) meetings and the need to have a secretary in attendance for the entire meeting The current secretary to this board only works until 3 00 P M It was noted, changing these meetings to morning meetings should address this problem JD /MIN /0RGMTG98.D0C 11 M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 The meeting then recessed for lunch from 11 45 A.M until 1 00 P M Mr Vickery moved the committee representatives be confirmed, as per ahove recommendations, and these representatives be the County's committee appointments for the 1998199 year and further this fisting of committee members be published in the newspaper CARRIED It was agreed to prepare copies of the 1998/99 Committee representatives and review same at tomorrow s Council meeting The Councillor Operational Policies were reviewed Under policy 3 6, Fax Machines, it was reported Mr Bob Boake former Councillor for Division Three had indicated he would like to purchase the fax machine provided to him by the County and had requested this policy be reviewed Council proceeded to discuss this policy which states the fax machines installed in the homes of the Councillors by the municipality are the County s property and must be returned to the municipality upon expiration of the Councillor s term of office Policy 3 6 was confirmed as is and no motion was forthcoming regarding any changes to this policy Mrs Allan discussed holding an open house meeting in her division to introduce herself to the ratepayers It was noted policy 3 6c addressed such meetings Under policy 3 8, Radios and Cellular Telephones for Councillors it was noted this policy needed to be amended to reflect three years, not two years, for the cellular telephones The use of radios was discussed and a consensus reached that radio use should not be abused and all calls to Councillors regarding graders and roads should be directed to the Public Works Superintendent Under policy 3 9, Rate of Pay Mileage and Meal Rates, a lengthy discussion followed on the recommendations regarding the increase in the basic salary of Councillors Deputy Reeve and Reeve The AAMD &C salary survey of the municipalities in the province was compared for Councillor per diem benefits, mileage and expense reimbursements The time commitments of Councillors was discussed and Mr Wagstaff noted a more conscientious effort should be made to more accurately record on the timesheet, all time spent by Councillor's discussing or attending to municipal business Mr Vickery moved pohcy 3 -9, Rate of Pay, Mileage and Meal Rates, be changed to reflect an increase in the basic salary of the elected officials of the municipahty as follows Councillors from $300 00 per month to $500 00 per month, Deputy Reeve from $500.00 per nionth to $700 00 per month, and Reeve from $800.00 per nionth to $1, 000 00 per month, effective November 1, 1998 and to remain unchanged until November 2001 Further, the per diem of all elected officials remain at $160 00 per (lay ($80 00 per half (lay) and nuleage reimbursements remain at $0.56 per mile40.35 per kilometre. MOTION LOST Council proceeded to discuss, by virtue of their office the additional duties and extra work load expected of the Reeve and Deputy Reeve Mr Hanger moved policy 3 -9, Rate of Pay, Mileage and Meal Rates, be changed to reflect an increase in the basic salary of the senior elected officials of the municipality as follows, Deputy Reeve_ from $S00.00 per month to $700.00 per month, and Reeve from $800 00 per month to $1, 000.00 per month, effective November 1, 1998 Further, the basic salary of Councillors remain at $300 00 per month, the per diem of all elected officials remain at $160 00 per clay ($80.00 per half day) and mileage reimbursements remain at $0.56 per nule/$035 per kilometre CARRIED Under policy 3 10, Retirement Gift Mr Hoff inquired whether Council wished him to order a presentation plaque for former Councillor Bob Boake with a grader on same It was agreed JD /MIN /0RGMTG98.D0C � Or1� r8 P6.1w, 1�14# cGa!4& Py M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 26, 1998 to have a miniature John Deere grader mounted on this plaque along with an appropriate Inscription It was noted policy 3 14, Voting Procedure for Recorded Votes should be Incorporated in the County s procedural bylaw Urs. Loiven moved all Councillor Policies, including the approved policy changes, he gffirined CARRIED N date for the annual road tour was scheduled for Friday, October 30 1998 commencing at 3 30 A.M It was noted the three year road program and secondary highway road program would be reviewed on this tour Transportation arrangements were confirmed for the MLA Farm Assessment Review Committee Public Consultation Meeting, scheduled for October 28/98 at the Olds Legion Hall, commencing at 9 00 A.M It was agreed to write to all the towns and villages in the municipality introducing the new County Council and extending congratulations to all the incumbent and elected officials It,� was noted the point elected officials meeting date and request for meeting agenda items could be included in this letter Mrs Allan reported she is currently a director at large on the Alberta Fire Chiefs Association and requested Council approval to remain on same It was agreed Mrs Allan remain as a director at large and further agreed she attend the provincial fire chiefs convention in April 1999 It was also agreed the County attend all future joint fire chief meetings with the next meeting scheduled for November 26/98 at Trochu, commencing at 7 00 P M It was reported the village of Linden public works department is still using the emergency radio frequency It was agreed a letter be sent to Linden Inviting either their Council or a council committee to meet with the County to address this matter Under agenda item #15, office security, it was agreed to further discuss this matter with other municipalities at the upcoming Fall AAMD &C Convention Mr Hanger moved to refer the road damage policy and vehicle overweight violations to the other ovenveight information and issues previously referred to the 1999 Organizational Meeting CARRIED Information was obtained from each Councillor for completion of the Fall AAMD &C Convention registration Mr Wagstaff moved the Organizational Meeting a( journ. CARRIED Time 3 20 P M Reeve JD/MIN /0RGMTG98.D0C Mui 6 Admims ator 8 P10.,� `� 41 E UPCOMING DATES Nov 26 Oct. 28 1998 Oct. 28, 1998 Oct 29 1998 Oct 30, 1998 Dec 3 1998 Nov 2, 1998 Nov 3 1998 Nov 4 1998 Nov 5 1998 Nov 5 1998 Nov 5 1998 Nov 10 1998 Nov 11 1998 Nov 16 19 1998 Nov 23, 1998 Nov 25 1998 i Dec 24 1998 Jan 4 1999 JD /PENDING.DOC PENDING FILESAS AT October 2(, 1998 Farmland Assessment Review Committee Olds Legion Hall 9.00 A.M or Lacombe Memorial Hall 7.00 P M FCSS Community Meeting Acme Legion 7.00 P M FCSS Regional Board meeting Kneehill office 7.00 P M Richard Marz, MLA Kncelmll office 9:00 A.M 12:00 Noon FCSS Community Meeting Carbon Hall 7.00 P M FCSS Community Meeting Torrington Silver Willows 7.00 P M Three Hills and District Seed Cleaning Plant Annual Meeting Three Hills Comnnimty Centre 6:00 P M Executive Committee Kneehill office 8:30 A.M ASB Regional Conference Western Heritage Centre, Cochrane 9:00 A.M FCSS Community Meeting Three Hills Provincial Building 7.00 P M Council Meeting Kneehill County Council Chambers 8.30 A.M Public Hearing 100 P M Three Hills Seed Cleaning Plant Organizational Meeting Kneehill office 7.30 P M AAMD &C Convention Shaw Convention Centre Edmonton Special Places Local Committee meeting Red Decr 10:00 A.M Kneehill Ambulance Society meeting Kneehill office 7.00 P M Fire Chiefs meeting Town of Trochu 7.00 P M Kneehill Housing Corporation meeting Golden Hills Lodge 7.00 P M Kneehill Community Resource Board meeting Kneehill office 7.00 P M Executive Committee meeting Kneehill office 8:30 A.M Council Meeting Kneehill County council chambers 8.30 A.M Executive Committee meeting Kneehill office 8:30 A.M Council Meeting Kneehill County council chambers 8.30 A.M Kneehill offices close Christmas Closure Kneehill offices re open 1 Nov 26 1998 J Nov 26 1998 Nov 26 1998 Dec 3 1998 Dec 8 1998 i Dec. 17 1998 II Dec 22 1998 i Dec 24 1998 Jan 4 1999 JD /PENDING.DOC PENDING FILESAS AT October 2(, 1998 Farmland Assessment Review Committee Olds Legion Hall 9.00 A.M or Lacombe Memorial Hall 7.00 P M FCSS Community Meeting Acme Legion 7.00 P M FCSS Regional Board meeting Kneehill office 7.00 P M Richard Marz, MLA Kncelmll office 9:00 A.M 12:00 Noon FCSS Community Meeting Carbon Hall 7.00 P M FCSS Community Meeting Torrington Silver Willows 7.00 P M Three Hills and District Seed Cleaning Plant Annual Meeting Three Hills Comnnimty Centre 6:00 P M Executive Committee Kneehill office 8:30 A.M ASB Regional Conference Western Heritage Centre, Cochrane 9:00 A.M FCSS Community Meeting Three Hills Provincial Building 7.00 P M Council Meeting Kneehill County Council Chambers 8.30 A.M Public Hearing 100 P M Three Hills Seed Cleaning Plant Organizational Meeting Kneehill office 7.30 P M AAMD &C Convention Shaw Convention Centre Edmonton Special Places Local Committee meeting Red Decr 10:00 A.M Kneehill Ambulance Society meeting Kneehill office 7.00 P M Fire Chiefs meeting Town of Trochu 7.00 P M Kneehill Housing Corporation meeting Golden Hills Lodge 7.00 P M Kneehill Community Resource Board meeting Kneehill office 7.00 P M Executive Committee meeting Kneehill office 8:30 A.M Council Meeting Kneehill County council chambers 8.30 A.M Executive Committee meeting Kneehill office 8:30 A.M Council Meeting Kneehill County council chambers 8.30 A.M Kneehill offices close Christmas Closure Kneehill offices re open 1 F) 3 4 F 8 9 10 12 13 14 15 16 PENDING FILES ASAT Octnher 26, 1998 PENDING FILES RECAP Linden Rubble Pit Oct 13/98 CM p 4 Motion approved accepting the [proposed agreement in principle of $2 500 00 per acre price for the expansion of the site but with total expansion to be 10 acres not 6 acres, as proposed by Acme and Linden Mr McCook appointed to participate in the land expansion negotiations Acme and Linden to be contacted and informed of County's reasoning for 10 acres, including the environmental requirements and the need to met long term needs of the area Cross Boundary Garbage Dumping Awaiting Drumheller & District Solid Waste Management Ass n engineering report Aug 25/98 CM p 1 Bob Boake reported this issue not making progress with Association Red Deer River Integrated Management Plan June 23/98 meeting in Drumheller cancelled Mr Krause is proposing to met with each municipality individually to gain a better understanding of municipal expectations etc Still awaiting a call from him Dry Island Buffalo Jump Provincial Park Oct 13/98 Motion to send a letter to the Local Committee of the Special Places requesting the Committee retain its recommendations for the proposed development of this park, as set out in their second draft document Oct 23/98 letter sent CP Rail Line Abandonment Sept 29/98 CM p.2 Rail line abandonment contact information (CP & CN Rail) supplied by the AAMD &C Agreed to advertise these contact names Oct 15/98 Advised AAMD &C had provided incorrect CP contact phone number Advertisement corrected Contacts are CP Rail David MacMartm 403 319 7218 & CN Rail Greg Moffat 403 421 6758 Oct 15/98 JCJ spoke to Mr MacMoffat and requested a letter outlining CP procedures and policy re rail line abandonment FOIP Act Jen to attend workshop Drumheller Nov 2 4 1998 Lionel Brisson Torrington Sept 16/98 wrote to Mr Brisson requesting a letter detailing specifically which activities of the County could affect his medical condition and a statement of exactly how these activities impact his health To date no response. Radio system upgrading Oct 22/98 EC #2 radio system should be completely installed by end of Oct Linden PW still using emergency frequency Mr Cunningham to check the Linden tower and agreed, should Linden continue to use this frequency the Reeve and Deputy Reeve to visit the Linden council to discuss same Rinus doing formal application for CLB funding for upgrading costs Special Places 2000 - Oct 13/98 Motion to send a letter to the Local Committee of the Special Places requesting the Committee retain its recommendations for the proposed development of this park, as set out in their second draft document Oct 23/98 letter sent Alberta s 100`i' Anniversary & Kneehill Logo and Road Signs (Mar /98) Agreed ample time for planning 100`" anniversary celebrations Aug 25/98 CM p 5 Road Signs tabled until after Organizational Meeting Oct 22/98 EC #15 -stationery picked out for new letterhead Recommendation to have all employee and Councillor business cards changed to "County" and also to change lettering on outside of building (cost approximately $200 00) AT &U Surplus Properties Pt SW 28 29 24 W4 Transfer to County finalized Oct 27/98 Council agenda item Kneehill Regional Water Committee Moving forward with engineering study Bylaw Enforcement /Special Constable June 23/98 Motion approved to table until Organizational Meeting of Oct/1999 Aug 20/98 Linden phoned interested in cost sharing a bylaw enforcement officer��ss Office Security CM June 23/98 Tabled until a later date E911 Central Dispatch June 3/98 EC #2 Red Deer advises looking into full dispatch costs, etc inquiring about costs Letter sent to all towns and villages updating on same Lagoon Land, Torrington Oct 13/98 CM p 4 Motion approved to send Mr Mack, i,Ft�zN Hutton a letter stating the County does not consider the Torrington motion regarding the• lagoon land binding and the County has the authority (Section 6 of Dissolution Schedule) to overturn this resolution, it is Kneehill's intent to offer, by tender, the rental of this land next spring, Mr Hutton be invited to contact the County should he have any concerns regarding this matter JD/i'IiNDiNG.DOC 2 t • PENDING FILES AS AT October 26, 1998 17 Fire Dep t Inspections CM Jan 20/98 Motion approved to request AB Labour to inspect Torrington fire dep't and also to request all the towns and villages in the County have a fire inspection June 28/98 letters sent to AB Labour and all towns and villages Sept 9/98 follow up letter sent to AB Labour To date, no response 18 Town of Three Hills Garbage Agreement Review CM June 23/98 Reported Three Hills has indicated they wish to re- negotiate this agreement (at the end of the summer) Letter of acknowledgement sent to Three Hills 19 Water Quality Project CM July 7/98 Motion approved to approach Mountain View and Red Deer about partnering a Joint project re water quality and monitoring of common boundary water sources Aug 6/98 EC #26 Mountain View has indicated they are interested in this project File given to Bruce Sommerville who is arranging meeting Oct 8/98 EC #13 AB Environment response to County's inquiry about the Pine Lake Hypohmnetic Withdrawal System Matter referred to Bruce Sommerville 20 Trochu Fire Hall Aug 25/98 CM p.2 Trochu has accepted County s terms re new fire hall facility County has now inquired about selling to school division the County s grader bay and having their new bay at the new fire hall Letters sent Sept 29/98 CM p 4 Reported Golden Hills interested in exchanging a lot in Trochu (Lot 1 Block 2) for the grader bay Table for further information Oct 27/98 agenda item 21 Alberta Trail Net Aug 25/98 CM p.2 Motion approved to write to the AAMD &C for information and clarification re TrailNet Letter sent Information received (see #5) 22 Torrington Ag Society July 15/98 EC #4 County to honour agreement Letter sent to Ag Society along with revised agreement 23 Municipal 2000 Sponsorship Program County approved for $12 660 00 to upgrade and integrate GIS 24 CLB Aug 20/98 Wrote to Three Hills requesting reimbursement of County's advertising costs ($1,014 39) now that monies are available for administration costs 25 Jane Allan Fire Safety Codes Officer Designation Wrote to Safety Codes requesting this`�'�` designation Sept 2/98 Faxed Jane Allan MSCIA application for designation of powers 26 Linden Fire Hall Aug 11/98 CM p.2 Motion approved to tabled `Linden s offer re fire hall purchase and lease back to ambulance and fire departments until after the 1998 Organizational Meeting 27 Brian Haniford Purchase of Lots 1 -6 Block 1 Torrington Sept 29/98 CM p 1 Motion approved to sell above lots to Mr Haniford, for $9,600 00, subject to terms County currently obtaining clear title to these lots (were former Torrington tax sale lots) Tainsh Howard arranging transaction Letters sent and titles requested Transportation Items - I Schmautz Pit July 2/98 Reported wells are being monitored 2 Winther Icing Problem Lonnie experimenting with hi hoe 3 Mt Vernon Water Advised Co op County not willing to provide any freebies Co op responsible for seeding and restoration of the ditches Road Committee to follow up File in vault 4 Hesketh Hill Survey Oct 8/98 EC #14 Recommendation to have Mr McCook and Mr Berdahl meet on site with County surveyor to agree upon exact road boundaries and address curves, County to transfer Lots 1 -10 & Block R in Hesketh to Mr Berdahl in lieu of Mr Berdahl to transfer that portion of his land on the road survey County to pay for all costs associated with this matter Letter sent to Mr Berdahl Ulster Petroleum CM April 28/98 agreed to invite Ulster to meet with council to �� lams ►rn'�s discuss partnering and cost sharing of infrastructure and emergency services May 5/98 letter sent to Dwayne Spence, Ulster Petroleum Torrington Infrastructure Grant $26 000 00 grant ($8,104 00 from each level of gov't) approved Grant applied to previous road project (SH 575) JD /Pi3NDWG.DOC i 3