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HomeMy WebLinkAbout1998-10-08 Council MinutesEXECUTIVE COMMITTEE REPORT - October 8 1998 The Executive Committee of Otto Hoff Richard M Vickery and M Glen Wagstaff met on Thursday, October 8, 1998, at the Kneehill County office in Three Hills, commencing at 8 40 A.M Also present were Mr Lonnie McCook Public Works Superintendent Mr Rinus Onos Kneehill Ambulance Operations Director, and Mrs Jennifer Deak Assistant Administrator and recording secretary The following items were reviewed 1 Kneehill Ambulance Service Roofing Contract The Executive Committee reviewed the roofing contract for the Linden ambulance /fire hall including the scope of work The two bids received for this contract were also reviewed and a discussion followed on the future plans for this building including the proposal from the village of Linden, to purchase this facility Executive Committee recommends to cancel this roofing contract and re- address this matter after the negotiations regarding the future of this building are finalized Rate Schedule The current rates charged by the Kneehill Ambulance for ambulance service (AB Blue Cross Group 66 and other) were reviewed along with the maximum allowable charges for each, as per Regional Health Authority #5 It was noted the Kneehill Ambulance's BLS rate for Group 66 Blue Cross patients (seniors and social assistance recipients) is currently $134 00 plus $2 14 /km with maximum rates set by the Regional Health Authority #5 at $138 00 and $2 14 /km, the balance of ambulance calls are billed at $144 00 plus $2 15 /km with maximum rates set at $177 00 plus $2.38/km Executive Committee recommends the current ambulance rates remain as is with this matter to be discussed at the upcoming Divisional Meetings 2. Regional E911 Centre Grand Opening The Red Deer Emergency Services Department has extended an invitation to attend the grand opening of their regional E911 centre on October 15, 1998 commencing at 2 30 P M at the Fire Headquarters in Red Deer Executive Committee recommends Mr Onos and Mr Vickery attend this event. 3. Radio Upgrade Mr Howard Anderson, Caltronics Communications Ltd has provided a progress report on the County's radio system upgrading Mr Anderson advises the development of the software required to provide the functionality that has been requested has been slower than anticipated A commitment has been obtained that the work will be completed and shipped by Oct 23/98 installation expected the week of Oct 26/98 with completion by Oct 31/98 It was noted Mr McCook is currently reviewing the radio files It was agreed the radio update tender information, prepared by Mr Cunningham should be kept on file at the County office Executive Committee recommends to accept and file. 4. Ambulance Driving Training course at Three Hills Airport Mr Wagstaff inquired about the upcoming ambulance driver training course, noting a • concern had been expressed at the last Airport Commission meeting that local pilots may not check the status of the airport and dust assume it is available for landing Mr Onos advised he had spoken with Mr Arlin Koch, the chairman of the Airport Commission about these concerns, in addition to the radios would be monitored, Urban System and Torchmsky Engineering have approved this exercise Executive Committee recommends to accept and file as information. C: /MD /Minute /EC 1998.doc Page 1 � /Y)"'a O 7 mom,, 7 41eu E 0 0 L EXECUTIVE COMMITTEE REPORT - October Mr Onos left the meeting time 9 45 A.M 5 Bridge Request List 1999, 2000, 2001 Mr McCook reviewed the County's bridge request list for the years 1999 2001, noting the list did not include bridges and culverts on the Secondary Highway program, these are separate Mr McCook noted the County was requesting Alberta Transportation and Utilities to undertake the engineering to design the culvert for Bridge File #6588 (SSW 27 30 26 W4), Dafoe Bridge Executwe Committee recommends acceptance of the Bridge Request List 1999, 2000, ASP S 2001, as presented and further this list be submitted to Mr Stu Becker Bridge Manager, Alberta Transportation and Utilities 6 Rural Transportation Grant 1998/99 S��v Mr Rob Penny, Regional Director, Alberta Transportation and Utilities, has advised additional funding up to $262,451 00 will be provided to Kneehill County for the 1998/99 Rural Transportation Grant (RTG) This one time additional funding is intended to provide additional support for the preservation of roadway infrastructure and is subject to the same reporting eligibility criteria as the regular RTG Executive Committee recommends the trust agreement for this additional grant 5i, d 4Tz funding be duly executerb �� ?a,,yrri 7 AgPro Grain Ltd Highway Access to AgPro Facility ivlr i. om iviammen uperation Manager Alberta Transportation and Utilities, has responded to the County's letter expressing safety concerns at the Highway 21 & 27 (North) intersection accessing the AgPro Grain facility Mr Mammen notes AgPro engaged Reid Crowther & Partners to undertake an assessment of this intersection After reviewing this assessment Alberta Transportation and Utilities concluded some intersection improvements would be desirable and accordingly issued a development permit outlining the details for the improvements which provided for turning lanes for both directions of traffic on Highway 21 Mr Mammen notes should the County desire more elaborate improvements such improvements would be at the County's cost and subject to proper permit and approvals by Alberta Transportation and Utilities Alternatively, Alberta Transportation and Utilities can monitor the traffic safety of this intersection and advise if additional improvements are A discussion followed on the County's safety concerns with the intersection and the anticipated increased traffic flow to this facility Mr McCook reported on traffic counts on Highway 21 as follows 1989 south of 27 1,890 vehicles /day 1989 north of 27 1 990 vehicles /day 1997 south of 27 2,670 vehicles /day 1997 north of 27 2 900 vehicles /day It was noted with the opening of the AgPro grain facility, an increase in B trains and otherP large trucks would further increase the traffic volumes on this highway cop/w c &W Executive Committee recommends copies of the County's letter to Mr Toni Mammen ,c, and copies of Mr Mammen's response to saine be provided to each Councillor Facility Cost On Sept 30/98 representatives from AgPro Grain (Mr Rick Wilson et al) met with Mr Jeffery and Mr Dunay to discuss the AgPro grain ternunal at Trochu This terminal one of 22 facilities across the provinces is 75% complete is one of the larger facilities and comparable to the Tisdale Kindersley and Fairlight operations Total facility cost is approximately $15 million, the terminal costs are approximately $7 7 machinery and $3 3 concrete the cleaners and dryers are approximately $2 million, the office building will be 98'x34 x8 with no basement of which $3 3 million is concrete costs for the terminal C: /MD/Mmute /EC 1998.doc Page 2 i E Ll 0 EXECUTIVE COMMITTEE REPORT - October 8 1998 Executive Cornnuttee recontntends to accept and file. S. Three Hills Soccer Association Last September a request for funding was received from the Three Hills Soccer Association This organization was requesting funding to build soccer fields on land leased to them from UFA. A motion was approved (Sept 23/97) to donate $1,000 00 to the Three Hills Soccer Club and allow them to use the M.D 's grass seeder A letter and cheque was sent to Three Hills Soccer Club c/o Celia Crawford On Sept 23/98 Mrs Vetter advised Tom Page had informed her the Three Hills Soccer club was not going ahead with their plans for the soccer field at the UFA location The Sept 30/98 Three Hills Capital under Three Hill Town Council Briefs, reported the soccer club was not proceeding with the soccer fields at UFA and had reached an agreement with Prairie for the use of their fields on the north side of their campus Executive Conmttee recontntends this matter be referred to Mrs Vetter for further information. 9. Health and Senior Citizen Lod a Program Issues The Hon Iris Evans, Minister of Municipal Affairs has acknowledged the County s letter supporting the Alberta Senior Citizens Housing Association resolution that senior citizen lodges remain under the jurisdiction of Alberta Municipal Affairs Executive Committee recommends to accept and file. F�- 10 Letter from AAMD &C re. Alberta Trailnet The AAMD &C has responded to the County's inquiry requesting information about the Alberta Trailnet as well as contact information for CP and CN with regard to the rail line abandonments and has provided the name of their representative involved with the Trailnet (Director Jack Hayden) the contact names for the rail companies and a copy of an update report published by Alberta Trailnet Executive Committee recontntends to accept and file. 11. Consultation on Prisoner Voting A recent Alberta Court of Appeal decision has ruled that in limited circumstances prisoners have the right to vote in elections conducted under the authority of the Legislative Assembly of Alberta. The provincial justice Minister Jon Havelock, has appointed a three member MLA Committee to make recommendations on how Alberta will comply with this court decision and requests comments and input into this issue Executive Committee recontntends a letter be sent to this MLA Committee stating Sip I o'r Council is not in favour of voting privileges for prisoners, Council considers a mllkW4" crinunal to have lost the right to vote when convicted of a crime. Further, this letter be AWW prepared for presentation to Council on Oct 13198 to meet the MLA Conunittee's may n deadline for continents 12 1999 Divisional Meetings Planning Report Mr Vickery request Mrs Paget Schnuelle and Mr Rusling, from Kneehill's planning department attend the 1999 Divisional Meetings and present information regarding the subdivision process cost etc Executive Committee recommends approval of Mr Vickery's request. 13 Pine Lake Hypohmnetic Withdrawal System AB Environmental Protection has responded to the County s inquiry regarding the above noted water system This water system is designed to remove phosphorus released from sediments in Pine Lake, and thereby gradually reduce the frequency of nuisance algal C: /MD /Minute /EC 1998.doc Page 3 dL�t ✓, /7NG �d U L� EXECUTIVE COMMITTEE REPORT-- October 8 1998 blooms To do so, one wetland is proposed to be developed on Ghostpine Creek, in addition to the two wetlands already operated by ducks Unlimited Monitoring of downstream nutrient levels is required in the license to operate the system Should the water in Ghostpine or lower Threehills Creeks deteriorate significantly as a result of this project, the system can be temporarily shut down and other forms of treatment installed The effect of this project on Ghostpine Creek should be minimal and should not significantly interfere with water quality Executive Committee recommends this matter be referred to Mr Bruce Sommerville ���� the Ag Fieldinan 14 Hesketh Hill On Oct 5/98 Mr Dennis Berdahl met with Mr Hoff, Mr McCook and Mrs Deak at the County office to negotiate the Hesketh Hill issue Mr Berdahl is agreeable to exchanging his portion of land the Hesketh Road is located on for Lots I -10, Block 3 and Block R in the hamlet of Hesketh with the exception of the hill curves which was agreed the County could address same Executive Committee recommends Mr McCook and Mr Berdahl meet on site with the County's surveyor to determine the exact boundartes of the Hesketh Hill municipal road and address the hill curves, upon agreement of this survey, by all involved parties, that portion of the municipal road on the property of Mr Berdahl will be transferred to the County in consideration of the County transferring Lots 1 -10, Block 3 and Block R, Plan 4267, Hesketh to Mr Berdahl, and further, the County agrees to pay for all sunley, land transfer and legal costs with regard to this transaction. 15 Russ Evans Road Mr McCook reviewed the problems with the east west access road through 13 -29 22 W4 to Mr Evans new residence (NW 7 29 21 W4) There is currently a road, probably an oil lease road on a portion of this land parallel to the road allowance Mr Berdahl, the land owner of the SW 13 quarter of this section has indicated he is willing to purchase the road allowance should the County negotiate utilizing the already existing road in the NW 13 quarter section owned by Dean Penner Mr McCook noted the County could proceed, time permitting with the north south road along the NW 7 to Mr Evans residence but further information was required regarding the balance of this access road Executive Committee recommends to accept and file until further information is received 16 1998 Fall Convention Minister Meetin The Hon Iris Evans has extended an invitation to schedule appointments to meet with municipalities at the upcoming fall convention to discuss significant issues Executme Committee recommends a meeting be scheduled with the Minister and .further Council discuss any issues they may wish to bring to the Munster's attention (e.g removal of school tax from property tax base) 17 Elections for Wild Rose Economic Development Corporation Board of Directors These elections will be held Nov 5/98 Each member municipality is requested to submit the name of a voting representative accompanied by a brief resume. Executive Committee recommends Mrs. Phyllis Wilson, of Torrington, continue to be the County's representative on this board 18. Shelley Jackson Office Key Request Ms Jackson FCSS Director has requested a key for the County office A discussion followed on office security, specifically securing the PC computers and locking same. C: /MD /Minute /EC 1998.doc Page 4 --),a -r /%FJ,o 12�" As77w— hour 9c---r lnw%, -. iris / i ld"01: -/d Liar >4°4m ;" alem 0 AY, "s 0 0 0 U EXECUTIVE COMMITTEE REPORT - October 8 1998 Executive Committee recommends Ms Jackson be provided with a key to the County office. 19 Kneehill Community Lottery Board A summary of grants approved by the Kneehill Community Lottery Board (CLB) has been provided by Mr Jack Ramsden Secretary to the Board, along with information that Councillor Loretta Ling Trochu has replaced Councillor Mari Dyer who resigned in August A total of 28 grants totaling $112 804 00 has been approved with a balance of $85 268 00 of remaining grant funds (total CLB funding for the area is $198,072 00) The closing date for the last round of 1998 grants is 4 00 P M on Friday, October 30/98 �/G%roJ�srar�y �•v� 7 47aK6 Executive Committee recommends the status of the County's application for CLB `o�A�Aaouc� >�eni funding for the radio system upgrade be checked into. 20. Special Places Meeting - Friday, Oct 9/98 Mr Wagstaff requested Kneehill host the lunch for the Oct 9/98 Special Places meeting to be held at the County office Mr Wagstaff noted this would probably be the last meeting there are approximately thirteen members on this committee of which many are volunteers Executive Committee recommends the County pay for the "last supper" luncheon for, the Special Places committee members meeting at the County office on Friday, Vov�e -a October 9198. 21. Family Violence Prevention Month November is Family Violence Prevention Month in Alberta In recognition of this, AB Family and Social Services have sent a list of suggested activities to prevent family violence Executive Committee recommends to accept and file. 22. Letter from Village of Acme re Police Services The village of Acme has sent a copy of their letter to the RCMP Beiseker detachment advising at a point meeting of the villages of Acme, Beiseker Linden and Irricana all villages agreed there was a lack of police services in their communities The village of Acme identified the following concerns drivers exceeding speed limit of 30km/hr; overlooking signage (stop yield etc.), youth vandalism, lack of visibility of officers Executive Committee recommends to accept and file. f 23. Red Deer Alive Civic Leaders Luncheon The Hon Stockwell Day along with local MLA Victor Doerksen and city of Red Deer representative, has extended an invitation to attend the above luncheon (cost $15 00) and hear Dr Terry Winter speak on the Credibility of Christianity Today Executive Committee recommends to accept and file. 24. Veterans Week 1998 November 5 -11 will be recognized nationally as Veterans Week in honour of our veterans and peacekeepers Veterans Affairs Canada is seeking support to acknowledge these special Canadians and officially declare Veterans Week in each community Executive Committee recommends a notice be placed in the County news section of the ��'� '61AL1 local newspaper acknowledging Veterans Week. 25 Local Authorities Pension Plan (LAPP) Refund of Additional Contributions The LAPP advised their Board has approved a refund of all additional contributions paid C:/N1D /Mmute/EC 1998. doc Page 5 u EXECUTIVE COMMITTEE REPORT - October 8 1998 in 1998 Total refunds to employers and employees will total $7 7 million plus inte . each group Refunds will be arranged through employers Executive Committee recommends to accept and file. 26 Workshop for Newly Elected Councils HR Group Management Consultants have forwarded registration information for th above workshop It was noted the AAMD &C will also be offering these workshop. Fall Convention. Executive Committee recommends to defer this matter until after the municipal elections 27. Emery Jamieson Legislative Drafter The above legal firm has introduced their services as a legislative drafter, for draftin€ municipal bylaws Executive Committee recommends to accept and file. )Cli� 28. CMHC Market Assessment Study - Planning Sector The highlights of the above study have been received The study researched the information needs of municipal and private sector planners 4 ,,,Lv 9G., ,ev e Executive Committee recommends this survey be referred to the County's planning department. 29. Red Deer College Invitation The Red Deer College Board of Governors have extended an invitation to attend the installation of Mr Rod Woodward as the ninth President of the college The installation is to take place on October 21/98 at the Arts Centre of the college Executive Committee recommends to accept and file. Fz-a 30. Discussion Paper on Farm Property Assessment and Taxation The County's responses to the above noted paper as discussed at the Sept 22/98 council meeting and subsequent CAAMD &C Zone Meeting on Oct 2/98 were reviewed Executive Coinnuttee recommends, upon approval of the September 22198 council minutes, the County's responses to the Discussion Paper on Farm Property Assessment GE���e w and Taxation be forwarded the Assessment Services Branch of AB Municipal Affairs 4��.,°& `"" 31 Fire Notice Executive Committee recommends the County's Fire Notice be removed, effective immediately. 32. Public Works Superintendent Report Matt McRae Project Mr McCook reported this project was completed Wimborne Cemetery/Community Centre On a previous Road Committee meeting, the request from Mr Leonard Litz for gravel for the Wimborne community centre in exchange for him cutting the cemetery grass was reviewed and a recommendation made for Mr Vickery to further discuss same with Mr Litz There were discussions in Council on this matter and it was agreed to supply gravel for the community centre No motion was made for this gravel supply The gravel crew has now placed screenings on the parking lot of the Wimborne Community Centre C: /MD /Minu1e/EC 1998.doc Page 6 I ✓ �4sr4sen EXECUTIVE COMMITTEE REPORT - October 8, 1998 Executive Committee recommends approval for the screenings placed at the linzborne Community Centre. 33. Council Minutes The Executive Committee edited the September 22 1998 council minutes for publication in the newspaper Executive Conintittee recommends these minutes, as edited, be publisher) in the newspaper The Executive Committee meeting then adjourned time 12 20 P M I Ar Deak Assistant Administrator C: /MD/Minute /EC 1998.doc Page 7