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HomeMy WebLinkAbout1998-09-22 Council MinutesKNEEHILL COUNTY AGENDA COUNCIL MEETING September 22, 1998 1 Approval of Agenda 2 Approval of Minutes Editing of Minutes for publication in the newspaper 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports September 22, 1998 Bank Reconciliation and Cash Comparison Report 6 Accounts Payable APPOINTMENTS. 9.00 A.M Agricultural Service Board Spraying Program 9 30 A.M Mr Lonnie D McCook, Public Works Superintendent 12 00 NOON Mr Mike Henry Lunch 1 00 P M MSCIA Mr Mike Henry, Mr Reid Leishner Mr Shelby Reichel TRANSPORTATION ITEMS. +' 7 Transportation & Utilities Report 8 Kneehill County Road Committee Report 9 Surfaced Local Road Inventory 10 Stan Milan Request for Pavement #836 from #27 to #583 and #583 to #585 11 Kneehill County Map Areas over 3 and 4 miles from pavement GENERAL ITEMS. �a n 12 MLA Farm Property Assessment Review Committee Discussion Paper 13 Arena Phase II Project Overexpenditure 14 Lot 1 6 Block 1 Plan 8010154 Brian Hanford Lease or Purchase 15 Torrington Lagoon Land 16 Kneehill County Logo Pin Changes I COMMITTEE REPORTS. 17 Kneehill Regional Water Commission Kneehill Housing Corporation LATE ITEMS. 1 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta on Tuesday, September 22 1998 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie D Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four Division Five Division Six Division Seven John Jeffery, Municipal Administrator was present along with Jennifer Deak Assistant Administrator who recorded the minutes PRESENT Reeve Otto Hoff called the meeting to order at 8 35 A.M CALL TO ORDER Mr Hoff proceeded to extend congratulations to the incumbent Councillors who had been declared elected by acclamation and extended his best wishes to those Councillors running for election in their respective Divisions Mr Jeffery proceeded to report on the election status of the various surrounding jurisdictions Mr Jeffery requested Council set the 1998 Organizational Meeting date Mr Vickery moved the 1998 Organizational Meeting for Kneehill County he scheduled ORGANIZATION. for Monday, October 26, 1998, commencing at 8 30 A.M at the Kneehill County offices MEETING DATE CARRIED SET FOR 1998 Mr Jeffery noted notice of the Organizational Meeting date would be sent to all persons running in the municipality's divisional elections Mr Wagstaff reported Mr Reid Leischner had advised he was unable to keep his APPOINTMENT appointment with Council, scheduled for 1 00 P M to day CANCELLATION Mr Wagstaff moved approval of the agenda APPROVAL OF CARRIED AGENDA Mrs I omen moved approval of the September 8, 1998 minutes. APPROVAL OF CARRIED MINUTES Mr Jeffery s report was presented JCJ REPORT In response to an inquiry, it was reconfirmed the next Executive Committee meeting date would be held on Thursday October 8 1998, commencing at 8 30 A.M and further EXEC. COMM. confirmed Councillors Vickery, Hoff and Wagstaff would attend same DATE SET Mr Boake moved approval of Mr .leffery's report, as presented APPROVAL OF JCJ CARRIED REPORT The Executive Committee report was presented EXEC COMM REPORT Under Executive Committee #1, Mr Jeffery reported Mr Alex Cunningham had advised the radio problem had been resolved and the public works departments of the villages of Acme E911 RADIO and Linden taken off the E911 radio frequency FREQUENCY Mr Lonnie McCook, Public Works Superintendent and Mr Bruce Sommerville Ag MCCOOK Fieldman, entered the meeting time 9.00 A.M &SOMMERVILLE INTO MEETING It was agreed to defer the balance of the Executive Committee report and deal with the JDWIN 1 r KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 ASB Spraying program Mr Sommerville distributed a report on Weed Control to those present and proceeded to • review same, noting the Sow and Canadian Thistle are the biggest weed problems in the County followed by Toad Flax, Scentless Chamomile Storks Bill Leafy Spurge and Oxeye Daisy The cost for Tordon 101 chemical to blanket spray the 1 712 miles of active roads in ASB WEED the County is estimated at $287 684 00 A discussion followed on weed control, CONTROL & contracting blanket spraying, discussing this matter at the 1999 Divisional Meetings the WEED SPRAYING need to educate the public about noxious and nuisance weeds and Weed Control Bylaw DISCUSSION & 1068 Mr Sommerville discussed his practice of not weed spraying approximately 100 feet REFERRAL TO in front of farm yards that are close to the road allowance to prevent the possibility of DIV MEETINGS chemical drifting into the yard A discussion followed on the potential liability arising from the weed control chemical drifting onto private property Mr Sommerville requested Council's direction regarding requests not to spray the road allowance because of haying of same the time span between the request and actual haying and the subsequent weed problems It was agreed to further discuss this matter at the 1999 Divisional Meetings Mr Jeffery reviewed Policy 1 2 Brush Control Roadsides and it was agreed to amend clause one of this policy to `The Public Works Superintendent, Ag Fieldman or Councillor POLICY 1 -2 of a municipal division will be responsible for annually designating and plotting any brush BRUSH CONTROL control ' Clause 2d of this policy was reconfirmed and it was agreed written permission had HL to be obtained to enter private land Council agreed to further discuss at the 1999 Divisional Meetings the need for more SPRAYING awareness to have farmers and custom applicators install end nozzles to assist headland REFERRED TO spraying and also discuss hosting farmer certification courses for Tordon 22K use DIV. MEETINGS j Council further agreed to take an aggressive stance with regard to weed control and o education of weed control and further to make weed control a priority of the ASB Mr McCook discussed the use of the herbicide Arsenal for grass control on the road, noting some test sites had been used that will be looked at by the Road Committee It was noted this herbicide is not affected by dust and the cost of the herbicide is approximately ARSENAL GRASS $82 04 per mile (both sides of the road) CONTROL REFERRED TO Mr Boake moved the Arsenal grass control he referred to the Road Committee. ROAD CARRIED COMMITTEE Mrs Vetter nioved approval to expend up to $S, 000 00 plus GST to upgrade the County's spray truck to a hoom buster system with an extension arm. SPRAY TRUCK CARRIED UPGRADING Mrs Lowen moved the County take an aggressive approach to weed control and weed j spraying and further this issue, along with weed control education, he further discussed COUNTY'S WEED at the 1999 Divisional Meetings CONTROL I CARRIED POSITION O 9 A discussion followed on the amount of weed spraying to be undertaken in one year and Mr Sommerville noted to do half the County in one year would require an additional spray truck and labour It was noted this issue would be further discussed with the ratepayers at the 1999 Divisional Meetings A request was made to check the County's insurance to determine if the municipality had insurance for drift coverage when weed spraying moo 7 ��eerf)aa.f A recess was held from 1000 A.M until 10 15 A.M Mr Sommerville was not present when the meeting continued Mr Boake inquired whether Council was in agreement with the news release for the Kneehill Water Commission No objections regarding this news release were noted Mr Boake left the meeting to advise the Kneehill Water Commission secretary of same WEED CONTROL PROGRAM REFERRED TO DIV. MEETINGS i SOMMERVILLE OUT OF MEETING WATER COMM. NEWS RELEASE Mr Boake returned to the meeting and Mr Jeffery requested the addition of a late item to O ce, Cry /7?,s F'i. JD/ti SIN 2 • KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 the agenda Palliser Regional Municipal Services letter It was agreed to include this item S�s,P AF /YI „a -r�Rx on the agenda Council continued to review the Executive Committee Report It was noted Executive Committee item #8, Kneehill County Surfaced Local Road Inventory, was addressed,�oF�?,,,,- S under agenda item #9 Mr Wagstaff moved approval of the Executive Committee Report. The Transportation and Utilities Report was presented Under report item #1 request from Mr Allen Toews for the County to undertake dirt work on his land abutting the SH 806 road project, it was noted the SH 806 road project was a contract fob No motion was forthcoming to address Mr Toews request APPROVAL PF EXEC COMM REPORT T &U REPORT TOEWS REQUEST RE SH806 Under report item #2, ditch cleaning it was agreed to continue with the ditch cleaning DITCH CLEANING program as previously approved PROGRAM cam. A discussion on the Fire Notice issued in the County followed and it was agreed to keep the Fire Notice in effect with the understanding all fire burning requests will be referred to the FIRE NOTICE local Fire Chief for approval at his /her discretion Mr Boake reported the Linden rubble pit -/- --W � , I was burning last Saturday and Council requested Mr McCook investigate this matter F I Under report item #3 Mr McCook noted three requests were sent out for prices for hamlet signs in Huxley, Swalwell and Wimborne It was noted the hamlet of Torrington already has street signs Only two bids were received, Hi Signs and Alberta Traffic Supply HAMLET STREET Mr Boake moved the County accept the loivest hid for the street signs for the hamlets of SIGNS Imborne, Huxley and Sivahvell .4JS CARRIED Under report item #4, a discussion followed on the safety concerns on Highway 21 at Highway 27 north, to access AgPro Grain It was noted given the expected traffic and traffic volumes the lack of passing lanes and the double lines on the hill turning lanes should be constructed The current design does not provide for turning lanes AGPRO GRAIN ACCESS Mr Vickery moved a letter be sent to Mr Toni Mammen, Alberta Transportation and CONCERNS Utilities (design department, Hanna) expressing the County's safety concerns regarding HIGHWAY 21 & the access to AgPro Grain Inc from Highrivay 21 and 27 North intersection and 27 NORTH requesting turning lanes be constructed on all sides of this intersection and further, CONCERNS copies of this letter be sent to the Hon Walter Paszkoivski, Minister of Transportation 4z and Utilities, Rob Penny, Regional Director, Alberta Transportation and Utilities, Richard Marz, MIA and AgPro Grain Inc CARRIED Mr McCook discussed the recent SH 582 contract with South Rock and the billing, in the amount of $4,900 00, by CN Rail for one day of flagging at the rail crossing on the project The contract does not state the contractor is fully responsible for the rail crossing The rail companies will not give a price for this flagging ahead of time The province has eliminated CN OCCUPANCY its force account (re utility lines power moves etc.) Mr McCook noted South Rock is -COSTS RE. willing to settle this matter by invoicing for one day of site occupancy This invoice would SH 582 ROAD be cost shared 75/25 between the province and the municipality with the County s share PROJECT being approximately $375 00 Mr McCook noted the matter was one of principle and all future contracts would reflect the contractor be fully responsible for all costs for rail crossings A discussion followed on the problems establishing a contact person with CN and CP the role of Transport Canada in rail line matters, the Toad Flax weed problems along the rail JD/AHN 3 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 nes, the abandoned rail line at Wimborne where the culvert had been dozed out and the pen excavation left, the loose boards at some of the rail crossings, the lack of maintenance the rail crossings It was agreed to draft a resolution for presentation at the upcoming AAMD &C Zone Meeting with the "Therefore be it resolved' to request CN and CP irticipate and cooperate more with the local municipalities. Fr Boake moved the County accept an invoice, in the approximate amount of $375 00, om South Rock for one day's site occupancy to resoh,e the CN invoice matter for the K 582 project CARRIED ors. Lowen moved approval of the Transportation and Utilities Report, as presentedl CARRIED :r McCook noted the sale of the County equipment was scheduled for Friday September >/98 at the Regal Auction in Calgary, commencing at 9 00 A.M r Jeffery reviewed the September 11/98 Road Committee Report nder report item #7 Hesketh hill, it was agreed Mr Hoff and Mr Jeffery arrange to meet th Mr Berdahl to determine his requirements for this negotiation r Vickery moved approval of the September 11198 Road Committee Report. CARRIED Mr Jeffery reviewed the Surfaced Local Road Inventory as prepared by Torchinsky Engineering Ltd., along with the recommendations for standards for same, provided by the Executive Committee as follows 1 Granular Base Course (GBC) 250mm chipped road surface Linden West Linden East Gorr Road Buffalo Jump (Highway 21 to Huttente Colony) SH 583 Extension West (County boundary to SH 805) Linden Home Road Airport Access Road 2 Return to Gravel SH 583 Extension East (SH 836 North to East 1 0 km.) 3 Other Keivers Lake Road return to gravel and dust control Wimborne Gas Plant Access discuss with oil company widening to 8 6 metre road top and tie in with SH 805 PBI Road leave as is and monitor Mr Boake moved acceptance of the Executwe Committee recommendations, as presented, for the surfaced local road inventory CARRIED The meeting recessed for lunch 11 50 A.M 1 00 P M Mr McCook was not present when the meeting continued The following persons entered the meeting Mr Mike Henry and Mr Bill Simpson, Municipal Safety Codes Inspection Agency (MSCIA) and Mr John Rusling Planner, and Mrs Lisa Paget Schnuelle, Development Officer Kneehill County Mr Jeffery read the letter received from Mr Shelby Reichel, Speedy Sparky Enterprises recommending the County use electrical inspectors other than MSCIA and advising of the procedures in the surrounding Counties that do use local inspectors, the lower fees of same and the ease in contacting same for inspections and information Mr Jeffery then read the JDAHN mi, tir, SH 582 ROAD PROJECT ADDITIONAL COSTS -x ta��11� APPROAVL OF T &U REPORT ��7ni�ro ?o /-'WS EQUIPMENT AUCTION SALE ROAD COMM. REPORT HESKETH HILL APPROAVL OF ROAD COMM. REPORT SURFACED LOCAL ROAD INVENTORY RECOMMENDATI ONS c� Peas LUNCH RECESS MSCIA OFFICIALS (SIMPSON & HENRY), RUSLING & SCHNUELLE INTO MEETING 4 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 response, received from Mr Michael Henry MSCIA, to the County s inquiry into this matter MSCIA notes a comparison of project permit fees indicate MSCIA is cheaper than its largest competitor Also the MSCIA files show no permits have been taken out by Speedy Sparky in the past two years the permits taken out by this contractor in 1995 and 1996 have all received the appropriate inspections Mr Jeffery then reviewed permit price inspection fees among various inspection companies for comparable structures SAFETY CODES, The representatives from MSCIA addressed Council commencing with a brief background DEV. PERMIT history of the Safety Codes and their organization The organization (MSCIA), started in DISCUSSIONS 1995, comprises of a cooperative of sixty plus municipalities that form the elected body of the commission The agency is an accredited inspection agency that was formed to provide the services of a permitting system and protect liability of its membership Each member municipality has one vote and at the annual meeting elect seven of their members to the Executive Committee, which meets monthly MSCIA has a project permit system that allows for a one stop shopping for permits A project permit is a one form application and fee that covers all permits (building, electrical gas plumbing etc.) An applicant registers his project on this one form and the applicable permits are issued to the contractors In addition to inspections MSCIA does all the statutory statistical reporting for member municipalities regarding building permits, etc REICHEL INTO Mr Shelby Reichel, Speedy Sparky Enterprises entered the meeting time 1 15 P M MEETING MSCIA continued with their address noting originally there were over 70 inspection agencies in the province now there are 34 accredited agencies of which they are one The liability implications of a recent court ruling were reviewed and it was noted this ruling was based on the fact that once the utilities are billed and the taxes collected on a development there is an acknowledgement that what is constructed is fit to live in Utility companies do not connect their services until all permits and inspections approved It was noted inspectors are required to be accredited Safety Codes Officers (SCO) which requires in the building disciplines, journeyman certification plus additional certification from the Safety Codes Council In response to a question about working with banks, MSCIA confirmed they do work with banks However, for mortgage funding purposes banks have their own inspectors that are usually not certified and not accepted by the Safety Codes Council Duplication of these services and costs for same are being discussed with the banking institutions and efforts made to have only accredited inspections In response to another question, MSCIA confirmed the original and sole cost to the County to join MSCIA was $1,200 00 and for this fee MSCIA took over the liability aspect of the inspections The Municipal Government Act allows delegation and Kneehill County has delegated MSCIA for its Safety Codes MSCIA hires a private company for inspections they absorb any liability with only a fractional amount of same to the municipality Mr Reichel noted the province is in the process of visiting all municipalities to explain the liability issues Mr Reichel further noted MSCIA has no field inspections MSCIA noted each municipality has a duty of care to its ratepayers Development permits are issued conditional to other permits being in place The municipality in exercising due diligence delegated this responsibility to MSCIA which has an adequate monitoring system Mr Rusling inquired what MSCIA could offer in addition to the Act with regard to the liability issue MSCIA responded that, to date there has been no court test of this liability issue and is of the opinion as long as a municipality displays due diligence it cannot be held liable By becoming accredited a municipality is acting in good faith for its ratepayers and should not be liable The liability issue has not yet been tested in a court case so no precedence has been established Mr Reichel expressed concerns about inspections by MSCIA and timing of same MSCIA stated every permit gets an inspection Last year they did have a lag time of 15 20% but this problem has been addressed and improved MSCIA has central dispatch, their Executive Committee performs random audits and AB Labour also audits It was noted the intent of the Safety Codes Officer system is to monitor and increase education levels not to be suspicious of contractors JDMIN 5 11 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 Mr Reichel asked how many electrical inspectors MSCIA has to service the area and Mr Henry responded there are two inspectors in the area on a regular basis, one inspector resides in Leduc Mr Henry explained MSCIA has developed a rotational monitoring system for inspections this is not an `on demand' but a monitoring for compliance Monitoring is on a regular basis its ongoing MSCIA see contractors at various stages of their work The monitoring SAFETY CODES, system s intent is to increase the level of safety through monitoring In response to a DEV. PERMIT question regarding hold ups on a project due to waiting for inspections, MSCIA noted there DISCUSSIONS were no hold ups with a monitoring system it is a flexible system with an average of 5 6 inspections per project Mr Jeffery inquired whether MSCIA could pick up the County's development permits at A,.5,A the County office This would provide some face to face contact with the MSCIA personnel Mr Henry noted this procedure should not be a problem Mr Reichel noted he was concerned with the distance MSCIA was located too far away for service and proceeded to detail his recent experience with the MSCIA office Mr Henry noted he would like further details of this incident to follow up on same and further noted all MSCIA inspectors have cellular telephones for easy access Mr Reichel noted he could get permits 24 hours per day with Red Deer MSCIA noted its illegal to issue a permit without the SCO signing and seeing same and commented this practice is common problem in a free competitive market MSCIA adheres to the legislation and does not issue a permit until receiving proper application unless its an emergency situation MSCIA averages a 24 hour turn around for issuing permits SIMPSON, HENRY, REICHEL OUT OF Mr Hoff extended thanks to Messrs Henry, Simpson and Reichel for meeting with Council MEETING to discuss the Safety Codes and permitting system Thanks were reciprocated by these gentlemen and they left the meeting time 2 30 P M MCCOOK INTO A short recess was held from 2 30 P M. until 2 50 P M MEETING Mr McCook was present, along with Mr Rusling and Mrs Paget Schnuelle when the meeting continued Mr Rusling reviewed the letter from Palliser Regional Municipal Services regarding the subdivision application in the village of Acme (LSD 05 19 29 25 W4) and abutting the County and SH 806 Mr Rusling noted the County s Municipal Planning Commission has recommended the County setback requirements of 135 feet from property line be required along with the condition there be no access onto SH 806 Mr Rusling noted Palliser Regional Municipal Services was registering a future access road, but not requiring PRMS LETTER RE. development of same at this time, along the south boundary of the proposed development ACME and accessing onto SH 806 Concerns were raised regarding the safety aspects of installing SUBDIVISION LSD an access road onto SH 806 given the close proximity of the location to the turn off from 05- 19- 29 -25 -w4 this secondary highway into the village of Acme (Thompson Street) Zk -/�a AW441 loelpfs Mrs I oven moved the County oppose the registration of the road on the proposed subdivision located on LSD 05 19- 29- 25 -W4, in the village of Acme, noting access onto SH 806 at this location is not required and same poses safety concerns CARRIED REICHEL INTO MEETING Mr Shelby Reichel re entered the meeting time 2 55 P M Mr Reichel advised AB Labour will be contacting municipalities to discuss the permit process and liability of same and recommended the County revert back to AB Labour doing DEV. PERMIT the inspections and assuming liability of same PROCEDURES Mr Rusling noted this is the procedure followed in Mountain View Mountain View DISCUSSION County is accredited in the fire and building disciplines and went with AB Labour for everything else Mountain View contracts the building inspections to accredited private firms The Safety Codes Act provides liability protection to any accredited municipality AB Labour is moving towards a standard pattern of inspections across the province Mr Rusling noted the MSCIA offers good service and one stop shopping service In response JDARN 6 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 to questions Mr Rusling noted the time spent by Mountain View processing and following through on building permits equates to about a half time position Mountain View's fees for building permits nets 1/3 to the County as revenue and 2/3 to the inspectors, a municipality needs a Quality Management plan (QMP) to become accredited Mountain View requires three inspections, Mr Rusling audits same Council requested Mr Rusling have the AB Labour representative Mr Chris Contenti, contact Mr Jeffery to arrange an appointment with council to further discuss this matter Mr Reichel, Mr Rusling and Mrs Paget Schnuelle left the meeting time 3 20 P M Mr Jeffery reported Mr Stan Milan had requested SH 836 be paved from Highway 27 to SH 583 and from SH 583 to SH 585 Mr Jeffery displayed a map of the municipality showing the areas over four miles from pavement noting there were only five small area in the County over four miles from a paved road a small area along the western boundary in Division 6, a small area along the northern boundary of Division 6 & 7, an area along the eastern boundary of Division 7, an area along the eastern boundary of Division 5 and a small area along the south west boundary of Division 1 Mr Vickery moved to accept and file. CARRIED Under agenda item #14 Offer to Lease/Purchase Lot 1 6, Block 1, Plan 8010154, Torrington Mr Jeffery reported, to date, no correspondence regarding this matter had been received from Mr Haniford Mr Hanger moved to accept and file CARRIED Mr Jeffery proceeded to review the legal opinion regarding the Torrington lagoon land It was agreed further information was required to determine contractual obligation Mrs Vetter advised she would further investigate this matter to determine if the land had been farmed this year and try and obtain a copy of the cancelled cheque for $100 00 Mr Wagstaff named to table this matter pending further information front Mrs Vetter CARRIED Mr Vickery moved Mrs Vetter he authorizer) to finalize the necessary changes to accommodate the neiv County pin design CARRIED Mr McCook left the meeting time 3 40 P M Mr Jeffery reviewed the financial reporting prepared by the town of Three Hills, for the Arena Redevelopment Phase II and the town's borrowing bylaw in the amount of $175 000 00 for same The County's Policy 15 6 Recreation Grant, was read to all present Mr Vickery moved the County pay its grant commitment to the town of Three Hills for Phase H of the Arena Redevelopment Project, as stated in Policy 15-6, that being $59,67500 CARRIED UNANIMOUSLY REQUEST FOR AB LABOUR TO MEET WITH COUNTY TO DISCUSS DEV. PERMIT PROCESS REICHEL, RUSLING & SCHNUELLE OUT OF MEETING SH 836 PAVING REQUEST LEASE/PURCHASE TORRINGTON LOTS 1 -6, BLK 1 TABLED TORRINGTON LAGOON LAND TABLED x114 COUNTY PIN DESIGN MAe 4`o MCCOOK OUT OF MEETING COUNTY S CONTRIBUTION TO THREE HILLS PHASE II ARENA PROJECT ?AY, Mr Wagstaff moved approval of the accounts submitted for payment to -day subject to APPROVAL OF approval by the Finance Comnuttee of Councillors Hoff, Vickery, Vetter and Hanger ACCOUNTS CARRIED FINANCIAL Mr Jeffery reviewed the September bank reconciliation report and cash comparison reports REPORTS COMM REPORTS JU MIN 7 KNEEHILL COUNTY COUNCIL MINUTES September 22, 1998 The Committee reports were presented Mrs Vetter reported the arena rates for the Torrington arena have increased this year from TORRINGTON $40 00 to $45 00 ARENA RATES Mr Jeffery reviewed the Community Lottery Board's list of approved grant applications for CLB GRANTS the region A request was made to provide copies of this documentation to all Councillors c - f e, -- ., 'I Mr Jeffery read the press release from the Kneehill Regional Water Services Commission, noting the County s phone number had been provided for further information It was noted the County staff would be forwarding requests for information to Mr Van Doesburg, the contractor hired by the Commission to assist with the engineering study The September 3/98 Kneehill Regional Water Commission minutes were reviewed along with a report on the September 17/98 meeting The budget summaries and financial reports for the Kneehill Housing Corporation were presented It was noted construction is underway on the Golden Hills Lodge addition with completion expected by Spring 1998 Mrs Vetter reported on the September 17/98 Kneehill Adult Learning Society meeting Mr Vickery reported the Kneehill Ambulance Society had approved the policies and approved the bylaws Mr Vickery reported on the farewell evening held for Mayor Joyce McDonald of Linden KNEEHILL REGIONAL WATER COMM SEA F,1.1- KNEEHILL HOUSING KALS Lt MCDONALD RETIREMENT Mr Hanger moved approval of the Committee reports, as presented APPROVAL OF CARRIED COMM. REPORTS It was agreed to set aside a day to review the MLA Farm Property Assessment Review MLA FARM Committee Discussion Paper PROPERTY Mr Hanger moved the meeting adjourn until Tuesday, September 29, 1998 commencing at 8 30 A.M at the Kneehill County council chambers at which time the MLA Farm Property Assessment Review Committee Discussion Paper would he reviewed CARRIED UNANIMOUSLY Time 4 15 P M Reeve Muni ' a Admin s or ASSESSMENT REVIEW ADJOURNMENT /Ij „av7�s JDAWIN 8 F] JOHN C JEFFERY REPORT "ghst26 = 1 &y- temb,Ly4e 1998 Balance Forward 1 Balance Forward •L:_ '• 1 $ 578.57 $ 0.00 $ 578.57 1 Sept. 17/98 Department of the Attorney General Disbursement & Summary Details 2 Sept. 8/98 Alberta Treasury Fines Distribution $343.00 3 Sept. 17/98 Mayor's Meeting Wednesday September 23, 1998 4 Sept. 14/98 EXH Engineering Services Ltd 1998 AAMD &C Fall Convention 5 Sept 11/98 AAMD &C Executive Meeting Highlights 6 Sept 11/98 AAMD &C Contact Newsletter 7 Sept. 16/98 Alberta Sport, Recreation Parks & Wildlife Foundation 1997 1998 Highlights 8 Sept. 17/98 Sport & Recreation Fall 1998 Newsletter 9 Sept. 17/98 Clean Air Strategic Alliance Annual Report 1997 10 Employment Opportunity Special Constable Municipal District of Mackenzie No 23 11 RNG Group Inc RNG Showcase Oct 1 2 1998 Calgary Stampede Grounds 12. The Composting Council of Canada Return to Your Roots 8`h Annual Conference Nov 4 -6 Ottawa Ont 13 Skillpath Seminars Managing Multiple Projects Objectives & Deadlines 14 Administrative Assistants & Executive Secretaries 25 " Annual Seminar 15 Dalhousie University Current Developments In Construction Budgeting Estimating & Cost Control 16 Skillpath Seminars Dealing Effectively With Unacceptable Employee Behavior 17 Dalhousie University Concrete Practice & Technology 18 Fred Pryor Seminars How to Supervise People 19 EPIC Upgrading Construction Inspection Skills 20 EPIC McGraw Hill Engineering Books Order Form 21 Camping & Caravanning Tour & Travel Guide. 22 The Alberta Gazette August 31, 1998 Alberta Regulations 156/98 to 164/98 23 The Alberta Gazette August 31 1998 Alphabetical Table of Contents 24 Sept. 9 & Sept. 16/98 The Capital Newspaper 25 Sept 9 & Sept 16/98 The Drumheller Mail Newspaper 1 Murray Cameron Workshop 26 x26 Minuterjcgeport.doc SW 23 34 -26 W4 $8,000.00 1 U Transportation and Utility Report September 22,1998 Alan Toews phoned me Friday September 18,1998 and expressed concerns that a portion of his field was not backsloped when the contractor on 806 was working. I talked with the contractor and Torch. about this and there was no intention or agreement to do tlus work for Mr Toews He feels it should be done for snow reasons and fencing I told hum the County would not come it on a contract job and backslope for the shake of backsioping His request to council is to have our grader move the black dirt back and lie will backslopeP 3Of and remove the dirt. Our grader would then recover the black dirt. I have left the fence on that portion of land for now 2 Would you like me to continue to doing the roads I feel need ditch cleaning, or do some of you have concerns with the election coming up? 3 I have some prices from the sign companies for the Hamlets on street signs There seems to be some safety concerns with the design on the 21 and 27 intersection for the AgPro road I Received the design and gave it to Torch and we noticed there were no turning lanes designed All that was going to be added were more radiuses on the corners After looking into this AgPro and its engineers along with transportation felt thus design was all that was needed I let AgPro know that common sense needed to come into play here and there is potential danger on this intersection With talking with the local boys I asked them to get in touch wvith their guys and reevaluate the intersection I can request a design review from Transportation in Hanna, but I feel it is up to AgPro to investigate thus situation s,,rP..s,AIn , Otto re Bob Penner approach? 6 Were in the process of chipping the 800 in stretch on 837 7 Our second grass cutting rotation is under way The boys are fencing on 806 first 8 The last I heard from the Doug Price feedlot was theti were going to go ahead wvith building the County road and run die creek along the side of the ditch. They are making a deal «vith the landowner and water resources to see this through. 9 The base crew should be on 806 September 21 1998 if everything goes good 10 I'm working on the draft copy for the new site for garbage at Schmautz. There is a lot of red tape to go through, so it may be awhile 11 Were trying to get all the Hydrants in the hamlets wintenzed along with other maintenance done S� 3a- /Y7, x,175 -C KNEEHILL COUNTY ROAD COMMITTEE REPORT The road committee of Kneelull County met on Friday September 11,1998 at 8:30 a.m. The following were present Robert Boake Marj Vetter Glen Wagstaff Lonnie McCook The following roads/projecWrequests were inspected 1 Village of Swahvell N.E. 9 -30 -24 A request was made from Mr Godlmgton to have a big poplar tree removed that was lit by lightening Road committee reconunends to lure someone to remove only the tree struck by lightening 2. Villa_e of Swahvell N E. 9 -30 -24 A request was made from Tamara Penner for a street light north of the hall There is a concern for accidents/safety when building. Road conunittee recommends not putting any light in at this time 3. The intersection of 21and 575 A letter from AB transportation recommending safety features to be put in. -relin�o7PdS r /LE I-a7YAV-' Road committee recommends the County puts in rumble strips on both sides of the intersection on 575 along with larger stop ahead signs and important intersection ahead signs 4. Jay Davis approach N W. 21 -29 26 A temporary approach was issued for Rigel Oil & Gas to access onto 575 west of Acme Mr Davis is not prepared to grant Rigel an alternate access to a gravel road due to it affecting lus farnung and cattle operation. Road conunittee recommends that a letter to Rigel be sent �"'� g granting them pernisson for a permanent approach at the existing location upon the condition the temporary, be brought up to County specs 5. Doug Price feedlot N.E. 27 -29 26 Road committee travelled the road that 13 20 A came into effect with the development. Road committee was shown the area that a bridge file culvert may have to go in. Road committee recommends that the County supply the culverts for this bridge file if a creek diversion T can't be settled 6 John Moore texas gate request S E 1 29 -25 A letter from Mr Moore was received requesting permission to install two texas gates on the dut road allowance to the east of his residents. The reason for the request is that the owner on the east side of the road won t allow a dug out on the land for watering cattle. If the texas gates were installed the cows could come over to Moores for water Road committee reconunends this request be denied because of liability reasons. 7. Hesketh Road East V2 of 11 and the west %: of 12 -29 22 The hill has been surveyed and road committee inspected the pins. There is a good portion of the road allowance on Mr Dennis Berdalils land. The fence is on the land owners land except for a small portion on the south lull After talking with Mr Berdahl prior Mr McCook noted Mr Berdalil would be open to some sort of negotiation on the land Mr Berdahl mentioned some land in Hesketh that he felt the County owned and would be willing to deal on for the road. Road committee reconunends thus road be settled by negotiating with Mr Berdahl to have the existing road �m ass purchased/traded for where ever the County is encroaching on Berdahl land. S. Russ Evans Development N W 7 29 -21 Road committee stopped in at the development to see the progress of the shop Road conunittee recommends the development is on scheldule as to the time limits council gave. 9. R & J Farms culvert errosion S W. 36 -27 21 A coulee washed out in a heavy rain causing road damage. County crews repaired the site and culvert ��T jRo e ec me s to write off this small pro�ect.100 in long. f' /Ile C pox