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Home My WebLink About1998-07-21 Council MinuteshNEEIIILL COUNTY AGENDA - COUNCIL MEETING July 21, 1998 1 Approval of Agenda 2 Approval of Minutes Need to edit July 7/98 minutes for publication • 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports June 30/98 Bank Reconciliation July 10/98 Budget Report Benchmarks Report 6 Accounts Payable APPOINTMENTS 9 00 A.M Mr Lonnie D McCook Public Works Superintendent 9 30 A.M Mr Russ Evans see item #11 GENERAL ITEMS. • 6 Advance Election Poll TRANSPORTATION ITEMS 7 Transportation & Utilities Report 8 Haying and Ditch Cutting Policy 9 AAMD &C Survey 10 1997 Traffic County Report PLANNING ITEMS. 11 Russ Evans re Development Permit NW 7 29 21 W4 12 Public Hearing Date to be set re Redesignation SE 5 34 26 W4 f COMMITTEE REPORTS a i • 0 • KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills Alberta, on Tuesday July 21, 1998, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Robert E Boake Division Three Marjorie D Vetter Division Four PRESENT James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven John Jeffery Municipal Administrator, was present along with Jennifer Deak Assistant Administrator, who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 30 A.M CALL TO ORDER The following late items were requested to be added to the agenda ADDITIONS TO 14 Tax Cancellation AGENDA 15 Offer to Purchase Grainger Lots Mr Wagstaff moved approval of the agenda with the above noted additions. APPROVAL OF CARRIED AGENDA It was agreed to have Mr Vickery and Mr Hoff edit the July 7, 1998 minutes for publication in the newspaper Mr Hanger moved approval of Mr .leffery's report, as presenter) APPROVAL OF JCJ CARRIED REPORT The Executive Committee report was presented EXEC. COMM. REPORT Mr Vickery moved the former village of Torrington outdated agreements he kept on file for a period of one year and then destroyer) OUTDATED CARRIED TORRINGTON A/G Mrs. Vetter moved the County not accept, at this time, the method of direct debits for the payment of utility bills DIRECT BANK CARRIED DEBITS FOR UTILITY BILLS Under Executive Committee #7 Mr Hoff noted he would confirm with Mrs Deak his GC- 4�-,'S "CA V �Fr� participation in the County of Stettler Heartland Heritage Days Parade scheduled for STETTLER Friday, August 21/98 PARADE Mr Hanger moved Kneehill County donate the costs and services for the grass mowing of the hall parks for the 1998 Alberta Senior Games in keeping with the "spirit' of the AB SENIOR Games GAMES GRASS CARRIED CUTTING Under Executive Committee #12, it was agreed both Kneehill County representatives on the Kneehill Community Resource Board (KCRB) that being Mr Hoff and Mr Hanger attend KCRB the Hiring Committee for the central zone family resource worker with the understanding INTERVIEWS Kneehill County will only have one vote on this Committee Under Executive Committee #13, Senior Games Opening Ceremonies, it was agreed the AB SENIOR Deputy Reeve Rick Vickery participate in the torch relay and Reeve Otto Hoff participate in GAMES the Opening Ceremonies CEREMONIES AXAMN Cl CA KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 Under Executive Committee #14, it was reported Mr Ed Dunay assessor, was adjusting the following 1998 assessments because of errors and /or omissions, as provided for under Section 305(1) of the Municipal Government Act Roll # s 5409000 5444000, 4758000 4738000,6301300 7913100 Mrs. Lowen moved the 1998 property taxes for the above roll numbers he adjusted to reflect the revised assessments CARRIED Under Executive Committee #20, Offer to Purchase the old curling rink in Wimborne it was agreed any access would have to be to the south and not onto Secondary Highway 805 TAX CANCELLATIONS Gov � ?may Mr Hanger moved acceptance of the offer, front Mr Roger Flinn, to purchase the old curling rink property in Wimhorne (Pt. SW 3S- 33 -26 -W4 - 2 00 acres + / -) for the PURCHASE OF purchase price of $1,025 00 with the condition and understanding no access will he OLD CURLING allowed from this property onto Secondary Highway 805 RINK, WIMBORNE CARRIED Mr Hanger moved approval of the Executive Committee report CARRIED APPROVAL OF EXEC COMM Mr Jeffery distributed and reviewed the June 30/98 Bank Reconciliation report and July REPORT 10/98 Budget Report Mr Wagstaff moved approval of the ahove noted financial reports, as presented APPROVAL OF CARRIED FINANCIAL REPORTS Mr Boake moved the Benchmarks Report he tabled until the next meeting I CARRIED BECHMARK REPORT TABLED Mr Vickery moved approval of the accounts presented for payment to -day, subject to °_/1e review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Hanger CARRIED APPROVAL OF ACCOUNTS Mr Jeffery advised the Local Authorities Election Act provided for an elected authority, by resolution, to provide for the holding of an advance vote with the Returning Officer to determine the location and hours of same Mr Hanger moved Kneehill County hold an advance poll only if the province provides for an advance poll for the Senatorial Election vote and, if such an advance poll is held, Kneehill County coordinate its local authority election advance poll with the Senatorial ADVANCE POLL advance poll FOR 1998 CARRIED ELECTION aG,E,cEL7io,J FcL Mr Jeffery reported an application had been received to amend the Land Use Bylaw designation on SE 5 34 26 W4 from Agricultural Conservation ( "AC ") to Agricultural ('A') Mrs. Lowen moved a date be set for Tuesday, August 11, 1998, at 130 PM, for a Public Hearing to hear this application for redesignation and further, the necessary notices be sent to all involved parties. PUBLIC HEARING CARRIED DATE FOR REDES. SE 5- 34 -26 -w4 Mr Jeffery reported Mr Ed Dunay, assessor, was adjusting the following Crestar Energy 1998 assessments because of errors and /or omissions, as provided for under Section 305(1) I of the Municipal Government Act Roll # s 6223030, 6015180, 6219100, 6015248 An adjustment to the 1998 taxes to reflect these assessment adjustments would realize a net tax t decrease of $41 095 72 r ✓DAMN 2 i � 1] LJ zi KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 Mr Boake moved the 1998 property taxes for the above Crestar Energy roll numbers be TAX arIjusted to reflect the revised assessments CANCELLATIONS CARRIED Mr Jeffery reported an offer had just been received, from Mr Red Fode, for the purchase of Lots l 40, Block 2 Plan 990A0 (3 15 acres Grainger) for the price of $1,000 00 An inquiry was made regarding the location of the Grainger stockpile site to relation to these lots Mr McCook entered the meeting time 9.00 A.M In response to an inquiry, Mr McCook advised he was unsure which lots, to Grainger the County's gravel stockpile was located OFFER FOR Mr Hanger moved to table this matter until further information is received OFFER ER LOTS CARRIED TABLED In'vv z 1101-u It was agreed in future, not to accept as late agenda items, offers to purchase property as CW4WX_0"r assessment reports, appraisals market values etc were required for Council s information prior to any decision making on same The Transportation and Utilities Report was presented Under report item #1, Bridge File 6595 (Berry Bridge) Mr McCook reported Torchinsky T &U REPORT Engineering Ltd had inspected the bridge and found several deficiencies including partial rot in some of the abutments corbels and upper backwall cap Four repair proposals have been investigated and Mr McCook proceeded to review each proposal including cost for same proposal 1 $25 038 00 proposal 2 $17 589 00 proposal 3 - $18 153 00 and proposal 4 $11 300 00 It was noted these costs do not include engineering and inspection fees of approximately $2,200 00 Torchinsky has recommended proposal 3 the installation of a steel lower cap to replace the rotted piles and also steel to replace the backwall cap and corbels and the repair of the wheelguard with timber A discussion followed on the downloading of the bridges from the province to the local municipalities, the costs to replace the aging bridge structures, the move towards low level crossings as an economic alternative to bridge replacement, the increasing traffic flow in the area due to the location of the new grain elevators and the increased used of super B s for transporting products BRIDGE FILE Mr Hanger moved approval to accept Torchinsky Engineering Ltrl. 's third proposal for 6595 - BERRY the repairs of 13ridge File 6595, that being utilizing steel replacement members for the BRIDGE approximate cost (?f $18,153 00. f""'o >R CARRIED Mr Wagstaff moved to refer the request for tree removal in Sivalivell (Transportation -1111 s and Utilities Report item #2) to the Road Committee. TREE REMOVAL CARRIED Under report item #10 Water Committee meeting date a discussion followed on which Council members were on this Committee It was noted the Council members on the Regional Water Committee were Mrs Vetter and Mr Boake the Committee to look at County water policies comprised of Councillors Vickery Hanger and Boake It was noted the Water Committee meeting date request was to review the water policies of the County It was agreed to have four council members on the Water Committee to review the County s policies that being Councillors Boake Vickery, Hanger and Vetter A meeting date was set for Monday, July 27/98 commencing at 8 30 A.M for the Water Committee to review County policies Under report item #12, Mr McCook updated Council 6n the Landymore land agreements JDAIIN REQUEST REFERRED TO ROAD COMM. C e 4A4 comrl WATER COMMITTEE CLARIFICATION & MEETING DATE 3 KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 r the Hazel Project, noting the road foreman Mr Lawrie Ross had been out yesterday to eak with Mr Landymore and Mr Brian Anhorn (land renter) A copy of the road profile, owing all cuts and fills along the project had been given to Mrs Landymore along with planation of same Mr Landymore has requested, as a condition to his land agreement, dirt be removed along the south west corner of the field where the trench (slough) is sated It was noted there were letters on file to Mr Kientz and Mr Landymore regarding s slough area. Mr Landymore has not signed the road project agreement and has asked request be taken to Council Mr McCook further reported Mrs Landymore has luested a written procedure of what the County intends to do on her land with regard to s road project A discussion of the road project followed and it was noted the dirt luirements balance out to zero at the mile line it is not feasible to straight cut the ndymore land, the Public Works Superintendent has recommended the last mile of the eject be cancelled if the standard road agreements not signed by the Landymore's It was -eed to have the local Councillor, Mrs Vetter speak with Mr and Mrs. Landymore about road project and further agreed should the Landymore's not sign the road agreement, last mile of this road project not be completed jur Wagstaff nroved to tahle this matter until the next meeting CARRIED HAZEL PROJECT LANDYMORE AGREEMENTS TABLED `�`%�m�o 7o Pcc3S Gad Mr McCook added a late item to the Transportation and Utilities report advising CN had responded to the County's letter regarding the rail crossings at municipal roads and concerns with same noting the crossings will be attended to as soon as possible to ensure CN RESPONSE RE. safety CROSSINGS Mr Vickery moi,ed approval of the Transportation and Uhhtres Report CARRIED APPROVAL OF Under agenda item #8, Haying and Ditch Cleaning Policy Mrs Lowen discussed the T &U REPORT procedure used by Alberta Transportation and Utilities for haying of the ditch areas along ' the primary highways, noting a permit was required It was noted the County s policy is that the farmer of the adjoining land has first claim against any hay or grass seeded on the abutting road allowance and this is available to him without charge Anyone else interested must have the consent of the operator of the abutting land and no charge will be made for the hay or grass if this consent is given Bales are to be removed within 24 hours of baling and, if it is necessary for the County to remove the bales for any reason, the costs of same CONFIRMATION will be charged to the involved landowner It was agreed to confirm this policy and further OF POLICY 10 -2 confirm no changes were necessary nor required to this policy at this time HAYING & DITCH Russ and Pat Evans entered the meeting time 9.25 A.M CLEANING On behalf of Council, Mr Hoff welcomed Mr and Mrs Evans to the meeting and introductions were made Mr Hoff then invited Mr and Mrs Evans to address Council EVANS' INTO Mr Evans addressed council requesting clarification to the County s June 5/98 letter MEETING regarding the access road to their property and the condition the road will not be built until the permanent residence construction is at the `lock up stage " Mr Evans requested i council to reconsider this matter Mr Evans advised Council as follows he and his wife purchased the property (NW 7 29 21 W4) in 1996, at this time it was agreed the best option for a road would be the old CP rail bed but after one year of unsuccessful negotiations with CP this option was dropped in late spring of 1997 the Evans approached the County about the road the County approved the road for construction in 1998, at this time no conditions were placed on the road construction the Evans then DEVELOPMENT amended their development permit to include a garage/ workshop on the edge of the coulee CONDITIONS no conditions regarding the road construction were placed at this time because the garage NW 7- 29 -21 -W4 would also be a workshop higher building codes were placed on the structure than were required for a farm building, the Evans' have purchased a portion of the abutting land from Joe Rowbottom for the access road down to the bottom of the coulee where they are i building their permanent residence the Evans plan to utilize the garage /workshop as a XNAHN 4 0 A KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 temporary residence until their permanent residence is constructed and thereafter whenever it is impossible to access their permanent residence (snow etc.), the Evans' are committed to moving ahead, there is a road to the bottom of the coulee where the power and water are in everything is in place for building on the top, there are no plans yet for the budding at the bottom of the coulee, the Evans' have invested $100 000 00, the Evans' wish Council to reconsider their June 5/98 letter Mr Vickery explained Council's reasoning for the condition of evidence of construction prior to building a road Mr and Mrs Evans acknowledged these concerns noting both he and his wife are from the area, know the environmental conditions have already made a significant investment Mrs Evans advised she and her husband own the quarter section, drilled the well, have power at both sites work in the community The phone and natural gas will be installed when the road is constructed In response to questions Mr Evans stated he was completely prepared to start construction on the garage /workshop it would be a quonset, arch ribbed building, architecturally designed, he had full intentions of building at the bottom of the coulee there is already a road down to the bottom In response to a question about emergency services access to the site Mrs Evans noted last winter they were able to access the road to the bottom of the coulee, this road is a private road and they are completely responsible for its maintenance Mr Evans noted he had not started construction on the garage /workshop because of the County's letter This is a huge investment and he needed to know about the road Mr Evans indicated it would take approximately 6 weeks to construct the garage /workshop Mr Wagstaff explained the County's policy 13 -20A Mr Evans noted he was not advised of this policy when he applied for the subdivision In response to questions Mr Evans advised the garage /workshop will be constructed to residential building code standards there will be no business run out of this building his wife is an artist and will be used as a studio Mr Hoff thanked Mr and Mrs Evans for meeting with Council and advised Council would take their request under consideration Mr and Mrs Evans thanked Council for their consideration and left the meeting time 10 00 A.M A recess was held from 10 00 A.M until 10 15 A.M A review and discussion followed on the Evans' request Mrs Lowen moved the County. facilitate the Evans blade grade road project and build a blade grade road, as previously approved, conditional upon the garagelivorkshop building being constructed to "lock up stage" by September 15, 1998 and subject to the work schedule of the Public Works Superintendent Further, the definition of "lock up stage" to be defined as the garagelivorkshop building to he completely framed, with all doors, windows and roof in place and in such a stage of construction that the building is completely sealed from the outside elements CARRIED EVANS DEVELOPMENT CONDITIONS Nw 7 -29 21 -W4 EVANS DEVELOPMENT CONDITIONS Nw 7 29 -21 -w4 i Mr Wagstaff moved agenda item #9, AAMD &C Survey, Impacts Of Rail Line AAMD &C SURVEY Abandonment & Elevator Consolidation On Local Road Infrastructure, be referred to REFERRED TO Mr McCook and Mr Iqf fery for completion and then to the Executive Committee for EXEC. COMM review. CARRIED Mr Jeffery distributed the 1997 Traffic Count data for the primary and secondary highways in the County as prepared by Alberta Transportation and Utilities from the Alberta 1997 TRAFFIC Highways Traffic Volume History (1987 1997) Mr Vickery requested this information be COUNT compared with the County s traffic count information and further reviewed at the next 7t°�er meeting r-1,b Mr Hoff reported he had been advised the rail company was selling gravel from its abandoned rail beds Mr McCook noted this gravel may not be environmentally friendly and meet road construction specifications R/R SALE OF GRAVEL JI)I 1N 5 • M C� 0 KNEEHILL COUNTY COUNCIL MINUTES July 21, 1998 Mrs Lowen reported another traffic fatality had occurred at the function of SH 575 and TRAFFIC Highway 21 and inquired whether heavy duty speed bumps were needed at this location It FATALITY was noted this intersection is well signed, the intersection is a provincial intersection and REPORT Alberta Transportation and Utilities has procedures to follow when accidents occur and investigations of same especially when there are more than one accident or a fatality at a specific location Mr McCook left the meeting time 10 55 A.M The following committee reports were presented ■ 1998 Provincial ASB Tour hosted by Flagstaff County The tour included a berry farm, greenhouses (roses) horse training facility mine tour, AgPro grain terminal COMM REPORTS cement pour The entertainment was excellent Next year's tour will be hosted by the M.D of Brazeau Mr Jeffery indicated he would be interested in attending the next 1998 ASB TOUR provincial ASB tour • Saskatchewan Wheat Pool Evening Mr Hoff and Mrs Lowen reported they attended j this event which included representatives from UFA, it was a good informative evening SASK WHEAT • Three Hills & District Seed Cleaning Plant July 9/98 minutes Mr Jeffery highlighted POOL EVENT the motions of the meeting Mr Vickery further reported on the subsequent meeting, . -- on July 20/98 with AgPro Grain to discuss a proposal for the seed plant to enter into an agreement with AgPro for the handling of peas and other commodities It was THREE HILLS reported the seed plant's corporate minute book has not yet been located the plant will SEED PLANT be reviewing all its policies Mrs Lowen and Mr Boake, the representatives on the Rosebud and KIBA seed plants recommended Mrs Deak contact these plants for copies of their policies ■ Westerner Day Parade, Red Deer Mr Hoff reported on his attendance and participation in this event ■ 1998 Alberta Senior Summer Games Mrs Vetter reported the Games were starting WESTERNER to -day, the opening ceremonies were scheduled for this evening at the Prairie Bible DAYS Tabernacle, the torch relay participants were to meet to day, at 3 30 P M. at the F, "= curling rink television channel 20 would be carrying all the news of the Games AB SUMMER Mr Boake mover) approval of the Committee reports, as presenter) GAMES f CARRIED Mrs Lowen mover) approval of the .Iuly 7198 minutes and further approval to puhhsh APPROVAL OF COMM. REPORTS same, as edited by Mr Hoff and Mr Vickery. CARRIED Mr Boake moved the meeting arllourn APPROVAL OF MINUTES CARRIED Time 11 30 A.M ADJOURNMENT �iReeve Municipal Administrator JDIHIN 6 0 U 0 JOHN C JEFFERY REPORT July 8 21, 1998 REPORT Balance Forward $ 451 96 1 Gave 26 M.D pins to Helen Tamsh for Senior Games choir 2 Gave 1 County map to Olds RCMP 1000 BALANCE $ 461 96 CORRESPONDENCE 1 July 2/98 Receipt 40031133 AB Treasury $46,239 00 FCSS Grant 2 July 8/98 Receipt #0031263 AB Treasury $574 00 Fines Distribution 3 June 30/98 AB Gazette. 4 June 30/98 Fines Distribution Report 5 June 9 & 23/98 Golden Hills Regional Div #15 meeting minutes 6 July 1998 Municipal World magazine 7 Summer 1998 Sport and Recreation newsletter 8 June 22/98 AB Community Development letter re Recreation Volunteer Recognition Awards 9 June 1998 Trans Canada #1 West newsletter 10 Spring /Summer 1998 Animal Kind newsletter 11 Jun/Jul 1998 AADAC newsletter 12 June 1998 Travel Alberta Action newsletter 13 Employment Opportunity Town of Cold Lake Director of Operational Services 14 Course advertising Queen's School of Business 15 Conference advertising Return to your roots - COMPOST! 16 Seminar advertising Using Adobe Page Maker 17 Seminar advertising Management Skills for the New or Prospective Manager 18 Advertising Three Hills Senior Games Lunch Time Barbecue 19 Advertising Computers 4 Kids 20 Advertising Corporate Express 21 Advertising True Value Hardware 22 Advertising SAAN 23 June 30, July 8 & 15/98 Drumheller Mail newspaper 24 July 8 & 15/98 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Murray Cam SW 23 34 26 W4 3 car detached garage $15,00000 2 Leischner, Reed & Marianne NE 36 33 24 W4 Second residence $160,00000 3 Wipf, Benjamin Pt SE 25 29 25 W4 Cabin on skids for bed & breakfast $ - ® 4 Miko Ted & Kim SE 5 34 26 W4 Addition to home 10'x28' $13 50000 5 McKay, Kevin & Hawkins Linda Triple garage 28 x50 Minute /jejreport 199 Rdoe Lot 17, Blk 7, Plan 7510123, Torrington $7 000 00 JOHN C JEFFERY REPORT July 8 21, 1998 6 Reimer, Lorne SW 15 31 25 W4 Broiler barn 40 x240' $87 000 00 7 Arthur Danny NE 31 33 24 W4 Addition to house 850 sq ft $50 000 00 8 Canadian Western Natural Gas Co SE 13 28 23 W4 Dugout $ 9 Ziegler Dave SE 17 28 21 W4 Double wide mobile home with basement 24 x52 $30 000 00 10 Canadian Western Natural Gas Co Ltd NW 16 29 22 W4 Dugout $ 11 Toews Lorne & Myra Pt SE 18 30 25 W4 Dairy Barn 46 x124' $80 000 00 12 Keewest Construction NE 27 29 26 W4 Residence for farm help 1200 sq ft $130 000 00 13 Wipf, Benjamin Pt SE 25 29 25 W4 Home Occupation Bed and Breakfast 14 McKay, Kevin & Hawkins Linda Lot 17, Blk 7, Pin 7510123, Torrington Home Occupation Sign Shop N i r� LJ 0 TRANSPORTATION AND UTILITY JULY 21/98 1 The information and some prices have come in for the bridge file number 6595(Berry) 2 1 have had a request to remove some trees in Swallwell from Mr Godlington. As far as we can tell the trees are on County property These trees are monsters and are close to houses 3 We are in the process of upgrading the shop tanks to meet code 4 The road crew should be moving over to the Hazel project by the end of the week if the weather holds 5 The work on the camp kitchen at Kervers should be done today 6 Just for information ,we will be pulling the well at Swallwell one of these days for repair 7 The contractors should be in on 806 sometime this week The plan is to start on the correction line curves and the pipe the same time 8 The boys are still patching on the roads and will continue most of the summer 9 The new gravel trucks are in Calgary getting pre inspections done We'll be putting the wet kits on down there sometime this week 10 Would like to set a date for the water committee to sit down and come up with policy recommendation for council 11 On Monday July 21/98 the gravel crew shack was broke into Some sockets and the microwave was taken The incident was reported to the R.C.M.P and they are investigating The crew was up at 21 and 27 12 Landymore update ✓/ my fv 0 C SAP. 3 aF rrl,,,k�-r�s P 3 </p a< /'YIlAwM" t t i i a C i