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HomeMy WebLinkAbout1998-07-02 Council MinutesC� 0 11"IXECUTIVAE COMMiTTEE REPORT - July 2, 1998 The Executive Committee of Otto Hoff Richard M Vickery and Marjorie Vetter met on Thursday, July 2 1998, at the Kneehill County office in Three Hills, commencing at 8 45 A M Also present were John Jeffery Administrator and Jennifer Deak Assistant Administrator who recorded the minutes Mr Rinus Onos, Operations Director Kneehill Ambulance entered the meeting 1 Kneehill Ambulance Mr Jeffery reviewed and discussed the following items with the Executive Committee 1 As per June 17/98 Kneehill Ambulance Board meeting sent out letter for approval by member Jurisdictions explaining the increasing provincial regulations governing the ambulance industry and stating the Boards expectations for the volunteers to adhere to these regulations and reporting requirements 2 Advised Rinus to arrange the PCR course for those volunteers who were unable to attend this training 3 Advised Rinus to use the chain of command as .much as possible, that being Rinus to Murray to Karen to the volunteers Murray to deal with ambulance personnel public relations 4 Advised Rinus the Linden volunteers feel they have no support from him Advised Rinus to be very calm reassuring and supportive when dealing with the volunteers, we are all on the same team with the same goals 5 Advised Rmus to show incorrect PCR s to volunteers and then show and explain to them how to complete correctly 6 Advised Rinus County would draft letter from ambulance board , stating expectations, objectives etc and send out to the Jurisdictions for ratification 7 Will campaign for volunteers and place an advertisement in the local newspaper 8 Copy of ambulance response summary and personnel totals reports to July 2/98 enclosed Total responses to date 285 responses of which 199 are Three Hills responses and 86 Linden station responses 9 Draft Policy Manual ready This manual includes AB Health's Alberta Ambulance Program and Emergency Medical Systems Protocols all of which are current legislation SAP. D44"", /,.-»ac S. —� Erecuhve Committee recommends approval of the letter from the ambulance board to the volunteers, the draft policy manuals be sent to all Kneehill Ambulance Board �D` �"'""' "`� a" J �� lb,9eo /y1�e�aes inembert for reweiP and ratification and furtlier, an advertisement be placed to the Aa local neiP.tipaperfor ambulance volunteers Mr Onos reported he had received marks of 84% and 91 % on his first semester courses Mrs Vetter advises she had attended the Acme Parade on July 1/98 and Helga Price had inquired whether the ambulance service would reimburse for the candies given out by the ambulance during the parade It was agreed to have Mr Onos telephone Helga Price to advise this expense would be reimbursed Mr Onos left the meeting time 9.25 A.M Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 25 A.M 2 Three Hills Golf Club Cheque $74 00 Three Hills Golf Club invoiced the County at $12 00 per steak supper for the Employee Golf Tournament with the left over steaks given out to employees at the end of the evening The original price quoted for the steak supper had been $10 00 but a price increase in the meat had raised the price to $12 00 per plate The golf club has honoured its original price quote and refunded the County the $2 00 per supper difference Executive Committee recommends this cheque be returned, with thanks, to the golf club. Q /MD /Mumic/Lc 199x.doc Page 1 �y >�e Suit s 0 • 0 vl� F,tECUTIVF, COMMITTEE RF,POR F- July 2, 1998 3 A i'& J Secondary 1- i101wav Partnerslnn Program Review Request Last year a letter was written to Mr Rob Penny Alberta Transportation and Utilities, requesting the County's cost sharing arrangements with the province for the Secondary Highway Partnership Program (75/25) be reviewed Mr Penny responded to this request and advised any review of the cost share ratio would involve, all nurnici pal itics as these cost ratios are relative to each other Mr McCook noted the cost sharinb ratios vary with 75/25 being the best ratio Executive Connnuttee recommends to file this niatter 4 Paget Road Damages (April 9/98) Mr McCook wrote a letter on April 21/98 to Mr Ed Miller requesting he provide information regarding the truckers hauling the manure on the Paget Road on April 9/98 The truckers, who were hauling legal loads did a lot of damage to the road because of the number of loads hauled on the soft spots on the gravel surface To date, Mr Miller has not responded to this request A discussion followed on this matter and it was noted the only way to prevent future road damages caused by excessive hauling of legal loads on soft road surfaces would be to close the road Mr McCook noted Mr Miller was currently away but would be coming into the office to speak to hip upon his return Executive Coninidlee reconuuendc thus file he referred to Mr McCook to further discuss with Mr Miller S June 24/98 Letter from BMWE The Brotherhood of Maintenance of Way Employees (BMWE) has requested support for a resolution calling on the federal government to support an integrated grain transportation system that maintains Canadian marketing options and utilizes Canadian routes in the context of the global economy Executive Conuuuttee reconiniends to accept and fule. 6. Senior Shimmer Games Road Closure Request The Senior Summer Games has requested SH 583 from Ghost Pine store (5km/3 miles) be closed to accommodate a bike race Wednesday July 22/98 and Thursday July 23/98 from 8 30 A.M until l l 00 A.M A detour would be required and RCMP, fire and ambulance services notified Mr Al Campbell Senior Games coordinator, has advised the ambulance will be in attendance at this event Executive Committee recommends approval for tlirs request and further, this closure also he advertised in the newsJ)aper. 7 Response to Landymore Letter in July 1/98 Caaital Newspaper Mr McCook has prepared a letter to be mailed to Mrs Doreen Landymore in response to her letter to the editor in the July 1/98 edition of The Capital newspaper, regarding the Hazel project and land agreements for same Mr McCook's letter notes it is the Landymore's renter who placed the conditions on this agreement conditions in excess of current County policies Executive Committee recommends thus letter of real)onse be sent to Mrs Landymore 8. Kneehill Regional Water Commission At their last meeting, the Water Commission approved requesting the County to handle their banking requirements and open up a bank account for the commission Also, the meeting minutes include a motion regarding the village ofBeisekerjoinmg the Commission Mr Jeffery noted the Municipal Government Act section 602 11 states a commission may provide its services outside the boundaries of its members with the approval of the Minister and municipal authority within whose boundaries the services are to be provided C: /MD /MinutcIEC 199s.doc Page 2 ga- ��m�o A� G&J 7 /� 914 S "P, 1,0,e puo72rcs 7eJ177ANO > ^)�s Lts70FLR1[ba.Je25 ai.6�J'F, r ;:)r&--r 17162Y. %ACIS L.E7 >a2 Q4ALTEp ,&�� eJo�,�,> Flx Pis • • • 4 "I"'CUTIVE COMMITTEE REPOR] - July 2, 1998 s�P / o'- /Y/ „,Lr: Executive Conuntttee recofnnnends the County proceed to open a bank account on behalf of the Water Conurassrgn and discuss further, ivrtlt council, the application from Betseker to.join the Kneehill Regional Water Commission 9. Water Policies Mr McCook reported water policies were required to address the water meter Issues Mr McCook Inquired whether the Torrington trailer park should have individual water meters or just one water meter noting there were a lot of transient renters at this park, quite a few people rent when in the area for work Mr McCook also inquired about the fire department, should they have a separate water meter or just one meter for the old Torrington office Mr McCook discussed the possibility of having a bulk water dispenser at Torrington, providing Torchinsky Engineering approves tine engineering for same Mr McCook noted he had a copy of the town of Three Hills water policies and would be reviewing same with the Water Committee and making proposals for County water policies Executive Contunittee reconunends Mr McCook and the Water Committee meet to review ivater policies for the County. 10 SH 806 PI-Oicct south of Linden Mr McCook repoPrted he would be getting preliminary engineering for this project from SH 575 to the C� overpass and also on the east west portion of the road from the Acme corner to the Acme cemetery It was noted the GN rails are now removed GP 11 Schniautz Pit Mr McCook updated noting the monitoring wells are in progress and their reports will be forwarded to AB Environment A discussion followed on what types of materials were accepted at the various transfer sites throughout the County It was noted advertisements of this information are published in the newspaper It was agreed to provide all councillors with a copy of this updated information Mr McCook and Mr Vickery left the meeting time 10 10 AN Mr Jim Hanger entered the meeting - time 10 10 AN 12 Meeting with AB Agriculture Mr Brian West AB Agriculture has advised he is available to meet with Council on Tuesday August 4/98 at 10.00 AN to discuss and review intensive livestock developments It was noted this is a Municipal Planning Commission meeting date 1".P10 7PuLt was rne>�o 1A IC Mkwo Au. Executive Committee recommends, if possible, all Councillors attend this meeting Co'l -J , A.M4 13 Spatial Data Warehouse (SDW) Response Letters Minister of Environmental Protection Ty Lund, and Deputy Minister of Municipal Affairs, Bob Holmes have responded to the County s letter of support for SDW Both letters indicate support for the continuance of Alberta s digital mapping system Executive Connnttee recommends to accept and file. rz_le_ Mr Vickery re entered the meeting time 10 15 A.M 14 AAMD &C Records Management Survey Results The AAMD &C have forwarded the above noted survey results, including a list of mentors to assist with records management systems Executive C01111uttee recommends to accept and file. C: /MD /M inutc/EC 1998. doc Pagc 3 • E\i,CU FIVE, COMMITTi i iu,To T - July 2, 1998 IS Herman Martens Settlement F!�recutrve Contnuttee recontineptls to endorse and approve the employee settlement package offered and accepted by Mr Ilerman Martens 16. County's Letter to Mi Dan h-claildl Chainnan, Kneehill Community Resource Board (KCRB) The County has responded to the letter, written by Mr David K Stewart to Mr Dan Ireland commenting on the recent KCRB Hiring Committee process The County's response includes a brief history of the hiring process states Council's position on this matter and Council's support for the actions of its Councillor representatives on this board Copies of this letter are to be sent to all parties the original letter was copied to Executive Contnuttee recommends approval to send this letter to Mr Ireland with copies of same to all parties listed in the original letter 17 June 24/98 Letter from Hon iris Evans re. N111111613al Development Plan and Land Use Bylaw The Minister has advised all municipalities with populations over 3,500 are required to adopt a municipal development plan and land use bylaw A letter has been prepared advising the County s Municipal Development plan was adopted in 1996 and Land Use Bylaw amended to comply with the new planning provisions in the Municipal Government Act Lxecutnje Contnuttee reconunends tlus letter be seat to the Munster Ms Lisa Paget and Messrs Bob Penner, Doug Price and Dale Evans entered the meeting time 10 30 AN 18 Develot)ment Agreements - Penner and Price The Executive Committee proceeded to review the Development Agreements of Mr Penner and Mr Price Mrs Vetter excused herself from the meeting time 10.45 A.M Concerns over the save harmless clause were expressed Mr Jeffery proceeded to explain the origin of this clause Mr Penner noted the Minimum Separation Distance (MDS) on his agreement differed from the specification from AB Agriculture Mr Price also noted his MDS needed to be checked A discussion followed on the dust control clauses in these agreements with both Mr Penner and Mr Price indicating the clause, `at the discretion of the Development Officer" was too vague Mr Price proposed the clause be amended to reflect dust control, within a two mile radius of the development along the haul route around the development, with the developer to list this route, be cost shared between the land owner and developer on a 50/50 basis to a maximum of $500 00 It was noted should any dust control products, including water, be applied on municipal roads signs would be required along the dust control route Mr Price also discussed the value added tax clause, noting any future value added tax should be added back to the developer if the developer was paying for dust control, road maintenance, etc Executive Conitttittee reconunetttls the sane harmless clause ut the Penner and Price Development Agreements be renzoved anti further, the MDS calculation in both the Penner and Price Development Agreements be referred back to the Municipal Plannint Conunission for review and contpartsoit to the MDS calculations of AB Agriculture. Ms Paget and Messrs Penner, Price and Evans left the meeting - time 11 40 A.M Mrs Vetter re entered the meeting - time 11 45 A.M C: /MD /Minutc/Ec 1998.doc Page 4 cam/- l�x..►A.�'S ,�O, loo' ae�l -,,XA • U 0 • w EXi4"CU7 IVE COMMITTEE REPORT -July 2, 1998 The meeting recessed for lunch 1 1 55 A M 1 00 P M 19 Letter from AB Liberal Gamin Critic re VLT Petition A letter has been received from MLA Percy Wickman requesting provincial help for municipalities to offset their costs for VL'l petitions and vote costs Executwe Comnuttee reconunenrls to accept and file. 20 Letter from Kneehill Adult Learning Society (KALS) KALS has sent a letter to the County thanking for the use of the two rent free office spaces in the County building Executive Conunatee recontmenrls to accept and file. 21 Invitation to Red Deer's Westerner Days An invitation has been sent for Reeve Hoff to attend Westerner Days, on Wednesday, 15/98 and participate in the parade and luncheon It was noted this date conflicts with Provincial ASB Tour F—�recufine Comnuttee reconunenrls, with regret, this imitation not he accepted due prior coninutinent. 22 Village of Torruigton December 31 1997 Financial Statements The above audited financial statements have been completed and submitted to AB Municipal Affairs CG 0770 Executri,e Conunittee recommends to accept and file. lac-: 23 Trochu Fire Hall -Meeting On June 25/98 representatives from the County met with Trochu representatives Maureen Malaka, Jean Ashcroft Tom Laubman Lawrence Hogg and Roy Enzie to discuss a new fire hall for Trochu Discussion included a new fire hall building, separate from any community centre building the town to donate the land (valued at $12 000 00), the town has little funding ($32 000 00) for the project and would like to borrow their share of costs from the County, discussed a building size of 50'x100 with four bays and 20 for office meetings and training estimated cost would be $250,000 00 want to know if the County could facilitate equipment and manpower for site preparation, want to cost share new building 50/50 with the County providing an approximate $81,000 00 interest free loan to Trochu over an approximate 16 year term (they are setting up reserves for this building) Sip ,kof Executive Comnuttee recommends this matter be further discussed at the Council meeting, as a separate agenda itent. 24 July 2/98 Letter from Town of Three Hills to Minister Evans The town of Three Hills has forwarded a copy of their letter to the Hon Iris Evans, Minister of Municipal Affairs commenting on the process for changing Ministerial Orders, specifically the comment on how easily the Order establishing the board representation on the Kneehill Housing Corporation can be changed Executive Comnuttee reconunenrls to accept and file 2S AAMD &C Tax/Revenue Study The AAMD &C has compiled a study of provincial and municipal revenue sources Executive Comnuttee recommends copies of this tnforniation be provided to each CG A�4 &t4 k144M -r Councillor CINID /Mwutc/EC 1998.doc Pagc 5 • • 11 .w 1 "XFCU HVE COMMiTTEi', REPOIZ I - hily 2 1998 26 Local Authorities Pension Plan (LAPP) Unfunded Liability LAPP has advised the additional contributions being paid to eliminate the pre 1992 service unfunded liability will cease effective September 1/98 as valuation results show the plan to be fully funded This is 38 years earlier than originally forecast Executive Comuuttee recouunendv to accept and file 27 Mayor Joyce McDonald Farewell An Invitation has been received to attend the farewell gathering in honour of Mayor Joyce McDonald on September 19, 1998 at the Linden Cultural Centre commencing at 7.00 P M Mrs McDonald has served fifteen years as an elected official for the village of Linden RSVP's are requested by August 15/98 Executwe Committee reconiniends representatives from the County attend this function and all Councillors check their calendars to see who can attend thus fareivell re-�Z%z 7 4, gathering 28 1998 Provincial Direct Seeding Day Mr Bruce Sommerville briefly entered the meeting (1 40 P M ) to inquire whether any Councillors would be attending the Direct Seeding Day on Tuesday, July 7/98 in Red Deer A bus had been arranged to take area farmers to this demonstration and seats could be reserved for Council members It was noted the July Council meeting dates had been changed to accommodate the Provincial ASB Tour and July 7/98 was a regular council meeting Mr Sommerville then left the meeting Executive Committee reconunends Mr Somnierville be advised, ivith regret, this event conflicts with the County's council meeting therefore Councillors 'Pill be in a regular council meeting on this (late and unable to attend this Provincial Direct Seeding Day Mr Jeffery proceeded to contact Mr Sommerville on the telephone and advise him of this recommendation 29 Council Minutes The Executive Committee edited the June 23 1998, council minutes for publication in the newspaper Executive Comnuttee reconunendv these minutes, as e(hted, be publislled in the ��tt ne'vsl)aper 101,41-1 30 STARS Golf Tournament Mr Vickery reported the Kevin Haller /Three Hills STARS Golf Tournament was only being held every second year In the past the County had donated to this event This year there would be no local STARS tournament in Three Hills However, there is a STARS golf tournament in Mountain View County Mr Jeffery is personally registered for this event c,-- Au,%s P,.( Executive Conunittee reconunendv Mr .leffery be re nib ursed, up to $100.00, for participating in this STARS' fund raiser event The Executive Committee meeting then adjourned time 2 00 P M Jeri i er eak Assistant Administrator C: /MD /Minutc/t,C 1998.doc Pagc 6