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HomeMy WebLinkAbout1998-06-23 Council Minutes11 C C KNEEHILL COUN FY AGENDA - COUNCIL MEETING ,June 23, 1998 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS. 9 00 AM Lonnie D McCook, Public Works Superintendent 9 00 A M Mrs Muchka re Intensive Livestock Operations & Dust Control 10 00 AN RCMP (Gene Kowalczyk) see Executive Committee #2 11 00 A M Rinus Onos Kneehill Ambulance Operations Director see item #1 1 1 30 P M Public Hearing see item #18 2 00 P M Bruce Sommerville, Ag Fieldman see item #19 TRANSPORTATION ITEMS. 7 Transportation & Utilities Report 8 June 19/98 Road Committee Report 9 Miller Road Project 10 R Smith re Damage to Tractor Tires KNEEHILL AMBULANCE SERVICE. 1 l June 17/98 Ambulance Meeting and June 19/98 Memo GENERAL ITEMS 12 Draft Policy re Unbudgeted Expenses 13 Trochu Hall 14 Carbon Fire 15 Request for Tax Cancellation 16 Office Security PLANNING ITEMS 17 Planning Fees 18 Public Hearing re Redesignation NE 808 31 25 W4 AGRICULTURAL SERVICE BOARD. 19 June 15/98 Agricultural Service Board Meeting Minutes COMMITTEE REPORTS 20 Committee Reports Drumheller Solid Waste Management Association Special Places First Draft of Recommendations Report Wildrose Economic Development Corporation June 4/98 Minutes and Community Futures Conference Report Kneehill Housing Corporation June 11/98 Minutes Kneehill Adult Learning Society - June 18/98 Meeting Report Fire Chiefs and Elected Officials Meeting - June 18/98 Meeting Report Three Hills Seed Cleaning Plant June 18/98 Meeting Report LATE ITEMS 1 • • • i KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 A regular meeting of Council was held in the Kneehill County office, 232 Main Street Three Hills, Alberta on Tuesday, June 23 1998, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E. Boake Marjorie D Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four Division Five Division Six Division Seven John Jeffery Municipal Administrator was present along with Jennifer Deak, Assistant Administrator, who recorded the minutes Mr Lonnie McCook, Public Works Superintendent, was also present Reeve Otto Hoff called the meeting to order at 9 15 A.M Requests were made to add the following late items to the agenda 21 Doug Lowen West of 26 28 21 W4 22 Letter from Hon Walter Paeskowski 23 Custom Riggers Request re tower SW 35 -33 26 W4 24 Letter from Carbon School 25 Draft Financial Statements village of Torrington 26 Letter from Keith Martin re E 911 Dispatch 27 Letter from town of Three Hills 28 Meeting confirmation date re Trochu Fire Hall meeting 29 Bylaw Enforcement 30 Task Force on Infrastructure Mrs Lowen moved approval of the agenda with the addition of the above noted late items. CARRIED The letter presented at the June 22/98 FCSS meeting from Mr David Stewart Principal, Carbon School, to Mr Dan Ireland Chairman, Kneehill Community Resource Board (KCRB) and copied to Mr Phil Frere Chairman Kneehill Regional FCSS Board was reviewed by Council The letter addressing Mr Stewart's concerns about the circumstances and conduct at the June 9/98 KCRB interview process was reviewed and considered by Council Both Mrs Vetter and Mr Hanger, who were the County s representatives on the KCRB and present for these interviews reported on this meeting and discussed their interpretation of the situation A discussion followed on the authorization and make up of the hiring committee, the scheduling of the interviews to accommodate the appointed hiring committee members and the role of the Chairman at the meeting, including having "in camera" discussions Mr Vickery moved a letter he sent to Mr Dan Ireland, Chairman of the Kneehill Community Resource Board (KCRB), responding to the .June 16198 correspondence, from Mr David Steivart to Mr Ireland, regarding the .June 9198 KCRB hiring committee meeting and further, copies of this response be forwarded to all parties who participated on this hiring committee in addition to all parties the original letter was copied to. CARRIED It was agreed to confirm the facts and contents of this letter with the KCRB minutes and JU'AIIN PRESENT CALL TO ORDER LATE AGENDA ITEMS APPROVAL OF AGENDA LETTER OF RESPONSE RE. KCRB INTERVIEW COMMITTEE • a E E 11 KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 with Ms Shelley Jackson and further, to present the response letter to the Executive Committee prior to mailing Mrs Vetter moved approval of the .lune 9198 minutes CARRIED Mr Jeffery reported Mrs Muchka was unable to meet with Council to day and had requested her 9 00 A.M appointment be rescheduled for August APPROVAL OF MINUTES APPOINTMENT CANCELLATION ,-,e The Transportation and Utilities Report was presented T &U REPORT Under report item #5, Mr McCook noted Alberta Road Management was using a new product DLIO, for dust control This product was a spray application not a blade mix application and was not supposed to pond on the road surface Mr Hanger moved the County proceed to dispose of the old equipment, as listed in the Transportation and Utilities Report, and further this disposal he by auction, at the DISPOSAL OF OLD discretion of the Public Works Superintendent. EQUIPMENT CARRIED Mr McCook reported on the Miller road project (West of 15 22, 27 &34 28 24 W4) noting Mr Metzger is requesting a dust control condition to his road project agreement and this is over and above the County's policy It was reported a dust control provision for this portion of road had been negotiated with a local feedlot operator; the County was attempting to direct traffic from the local feedlot onto the roads with the least number of residences Mr Metzger's residence was not located along this portion of road dirt was required for this project and Mr Metzger owned the land abutting the project where dirt could be obtained, it was not possible to straight cut along this project It was agreed the County could not accept terms over the established policy nor offer nor agree to special conditions for selected ratepayers but was committed to equitable practices for all ratepayers Mr Vickery moved the Miller road project (West of 15,22,27 & 34 - 28- 24 -W4) be cancelled should Mr Metzger not agree to sign the County's standard road project MILLER ROAD agreement PROJECT CARRIED Mr McCook noted he had been requested to investigate a complaint regarding noise and the number of vehicles parked on a lot in Torrington and would be looking into bylaws and TORRINGTON advising on same at a later date COMPLAINT Mr Wagstaff moved approval of the Transportation and Utilities Report CARRIED The June 19/98 Road Committee Report was presented Under report item #3, SH 805 realignment through Wimborne a discussion followed on the possible realignment of this secondary highway the impact of the traffic volumes on this section of road, the removal of the rail tracks, and the need for preliminary engineering Mr Wagstaff moved Torchinsky Engineering Ltd proceed to look at the possible realignment of SH 805 through the hamlet of lmborne. CARRIED It was agreed to send copies of this request to CP Rail and Alberta Transportation and Utilities JDARN APPR0.IKR'L. OF T &U REPORT ROAD COMM. REPORT SH 805 REALIGNMENT -as ea A7rj.-e-P iii EIA C KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 Under report item #12, Hesketh Hill, a discussion followed on the liability and safety concerns for the travelling public driving this portion of road Mrs. Lowen moved a survey be undertaken of both the north and south sides of the Hesketh Hill and, upon completion of same, the slopes of the road be re- defined CARRIED Mr Vickery moved approval of the .tune 19198 Road Committee Report. CARRIED Mr Vickery reported he had requested Mr Jeffery to conduct a telephone survey of Councillors to ascertain their willingness to reimburse Mr Smith for his claim for damages to his tractor tires that occurred in the general vicinity where a road project was undertaken several years ago This matter had been addressed by Council last May and a motion approved to deny this claim as the legislated time period for such claims had expired and the County could not be attributed as being solely responsible for these damages This matter had re emerged when a road project agreement was required from Mr Russell Smith for the Wimborne road project Mr Vickery noted his request was made in an effort to proceed with the Wimborne road project and so that there would be no hold up of the road crew Mr Vickery thanked his fellow Councillors for their input into this matter and their reaffirmation of their May 1997 motion and advised he had conveyed same to Mr Russell Smith who had in turn, thanked Mr Vickery for his efforts It was agreed Council had to stand by its policies and could not deviate from same by approving compensations outside the established policies Mr Hanger complimented Council for standing firm and consistent in this matter It was noted Mr Smith has not signed the road agreement and the applicable potion of this road project would be straight cut Mr Jeffery noted, in such matters a telephone survey of Council is not considered legal and in those cases where there is not an unanimous agreement on a telephone survey issue, the matter will be taken to Council Mr Boake moved to accept and file HESKETH HILL SURVEY 7GJiY1,� 7� APPROVAL OF ROAD COMM REPORT WIMBORNE PROJECT (R SMITH /=„ ,: CARRIED KOWALCZYK Sgt Gene Kowalczyk Three Hills RCMP detachment entered the meeting time 1005 INTO MEETING AN s�r�� Z-='a, On behalf of Council Mr Hoff welcomed Sgt Kowalczyk to the meeting and introductions were made Mr Jeffery proceeded to explain the events leading to the County s letter to all the RCMP detachments in the area giving them `authority to evict" persons from the municipal AUTHORITY TO recreation areas of Braconnier Park Swalwell Park Keiver s Lake Park and Torrington EVICT Campground Sgt Kowalczyk inquired whether there was a bylaw to support this authority noting the Provincial Park Act has a section conferring this authority to the RCMP Mr Jeffery noted he would check with the AAMD &C about a bylaw to address this matter Mr Jeffery inquired who was responsible for matters arising from the transportation of dangerous goods Sgt Kowalczyk advised the authority lies with the RCMP , who has one officer trained in this area the RCMP may request the assistance of the Three Hills fire department to deal with certain aspects such as site clean up A recent incident involving a TRANS. OF contractor and a very minor spill (approximately five gallons of fuel) was discussed It was DANGEROUS noted the RCMP were telephoned, the County went out to the scene and later, the Three GOODS Hills fire department appeared on scene The fire department then billed the contractor for attending the scene It was noted, should the contractor not pay this invoice, it will be JDIMIN i i 0 0 KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 submitted to the County for payment Clarification was requested regarding the protocol for emergency road situations and Sgt Kowalczyk advised the first emergency service on scene is in command until the RCMP show; the first priority is for injured people the RCMP will help with any injuries the fire EMERGENCY department usually undertakes the traffic control as they have radios, the fire department ROAD PROTOCOL would have responsibility until the ambulance arrives and once the RCMP arrive they are in charge Recent accident scenes were discussed along with the concern of the number of spectators who park their vehicles at the accident scene, the access problems caused by these vehicles and the problems caused by the number of people on scene In response to an inquiry about ways to assist the RCMP in such instances, Sgt Kowalczyk noted County personnel should identify themselves to the RCMP officer who can provide them with a vest OVERWEIGHT and direct them to assist in such things as traffic control POLICING The policing of roads and overweight vehicles was discussed Sgt Kowalczyk noted the RCMP does not have the resources to effectively address this issue and the province has reduced the number of its overweight officers A discussion followed on a bylaw enforcement office /special constable for the County Sgt Kowalczyk noted such an officer would be under the direction of Council could be empowered to enforce the provincial statutes (speeding, overweights alcohol related incidences) would visit all accident scenes, makes reports on same and take measurements etc These officers work very closely with the RCMP who provide and process all their forms and tickets. A discussion followed on the causes of road damages and it was noted increased traffic volumes of legal loads also contribute to road damages in addition to BYLAW overloaded vehicles Speed was also discussed and noted to attribute, with overweight to ENFORCEMENT road damages Mr Hanger advised to the USA, the trend is to have more space between SPECIAL OFFICER the wheel configurations of large trucks, the reason being the space gives more time for the road surface to rebound before the next set of tires impact the road Sgt Kowalczyk noted his detachment would provide any assistance including Joint traffic safety projects should the County engage a bylaw enforcement /special constable KOWALCZYK OUT Mr Hoff thanked Sgt Kowalczyk for meeting with Council and discussing various issues OF MEETING Sgt Kowalczyk thanked Council for the opportunity to discuss these matters and left the meeting time 10 45 AN A recess was held form 10.45 A.M - 11 00 A.M ONOSINTO Mr Rinus Onos Operations Director, Kneehill Ambulance was present when the meeting MEETING continued Mr Jeffery reported a letter had been received from Mr Keith Martin, Three Hills fire THREE HILLS department advising on the status of the E911 dispatch system It was noted each FIRE LETTER RE. jurisdiction had indicated their choice of dispatch service when they had signed the E911 agreement for the E911 service There was nothing to report yet on the inquiry for costs for a full dispatch system Mr Jeffery reviewed the June 17/98 Kneehill Ambulance meeting report, the report received from Mr Onos following this meeting and the letter received from Mr Bert Jackson regarding Mr Onos' report Mr Jeffery further noted the cost for the recent training course on proper completion of the Patient Care Reports was $828 00 Mr Vickery reported Mrs Loretta Ling the Chairperson of the ambulance board, had been unable to make the last meeting, Mr Vickery had updated Mrs Ling on this meeting and Mrs. Ling had inquired on the legal requirements for volunteers to take training The KNEEHILL importance of proper completion of ambulance reports was discussed along with the AMBULANCE increase in provincial legislation and operating requirements over the past years It was MEETING noted full accurate reports were required for proper billing and in the event of any inquiries REPORT or liabilities It was noted the ambulance board had approved Mr Murray Horton to oversee the public relations with the ambulance personnel, on a trial basis for the next six months It was agreed this would not effect the chain of authority for the ambulance JIJWIN E • 0 O KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 personnel, it would still be Mr Onos then Mr Horton and then Ms Karen Toews The ambulance response problems in Linden was discussed and it was noted the ambulance should be out of the hall and en route to a call within seven minutes of receiving the emergency call A discussion followed on the possibility of sustaining the volunteer system and minimizing exposure to liability by having the Linden volunteers only respond to emergencies in the south west portion of the municipality that being the area contained in the Acme Linden fire area It was noted any such arrangement would have to be approved by the Kneehill Ambulance Board the E911 service could be arranged in such a manner that KNEEHILL this specific area of the municipality would have the Linden ambulance hall as first AMBULANCE responder to an emergency call with the Three Hills ambulance hall as second responder MEETING This arrangement should alleviate any burn out amongst the volunteers Mr Onos REPORT requested Council to consider the possibility of having a second paid crew in Three Hills and letting the Linden ambulance crew do all the emergency calls in the south west portion of the municipality In a response regarding the cost of a second crew, Mr Onos noted the cost would be approximately $30 000 00 for the remainder of the year Mr Hanger moved Kneehill County support the chain of command for the ambulance 9oFirl „�vfcs operations, that being the Operations Director, Mr Rinus Onos, to the Assistant, Mr Murray Horton, and then to Ms. Karen Toews and further, Mr Horton undertake the public relations with the volunteers CARRIED The meeting recessed for lunch 12 00 noon 1 00 P M LUNCH RECESS Mr Onos was not present when the meeting continued Mr Jeffery noted Mr Hoff had requested agenda item #21, Doug Lowen Access to Development (West of 26 28 21 W4) on the agenda Mr Jeffery reported a letter had been sent to Mr Lowen explaining the County's Policy 13 20A, Requests from Ratepayers to Build Roads on Undeveloped Road Allowance which provides for the County to pay 50% of the costs, to a maximum of $15,000 00 to build a road to County standards, on undeveloped road allowance for a ratepayer requesting a road to access a residence and /or development providing these costs are included in the County's budget and work will be undertaken by a bid contractor Mr Hoff reported Mr Lowen had proposed he provide the necessary dirt for a municipal road project along other land he owns, in lieu of the County constructing a road into his oil tank cleaning business Mr McCook noted he had not seen the engineering profiles for the County road project the County policy provides for the purchase of dirt by the linear metre at the current policy rate of $175 00 the average price for dirt on the road project agreements is about $800 00 In response to an inquiry Mr DOUG LOWEN McCook noted the private blade grade access road for Mr Lowen was approximately one ACCESS WEST OF quarter of a mile in length and it would take about four hours of grader work plus gravel 26- 28 -21 -W4 which is usually calculated at 300 yards per mile Council again confirmed its commitment to adhere to its policies and not to deviate nor give special concessions to individuals Mr Hanger moved a letter be sent to Mr Lowen reconfirming the County's policies and p advising Mr Lowen to contact Mr McCook, the Public Works Superintendent, for further information. CARRIED Mr Jeffery proceeded to read the response received from the Hon Walter Paszkowski, Minister of Transportation and Utilities, regarding the County's inquiry about co ordination of rural and urban highway projects The letter notes examples where the most cost effective means for such projects was to keep them, Separate and concludes by stating flexible administrative arrangements for the most cost effective solutions in implementing the road projects is the desired optimum .11),T 4/N AT &U RESPONSE RE. MUNICIPAL PARTNERING FOR SH PROJECTS S KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 wr.r�..r.rrrr Mr Boake moved to accept and file ® CARRIED Mr Jeffery reported the town of Three Hills has indicated they wish to renegotiate the existing landfill agreement with the County and, as per agreement, are providing six months THREE HILLS formal notice of termination of this agreement with the intention to replace same with a GARBAGE A/G newly negotiated agreement to better serve the needs of both jurisdictions -, -- ,. Mr McCook left the meeting time 1 20 P M Mr Jeffery's report was presented Mr Boake moved approval of Mr .1effery's report, as presented APPROVAL OF JCJ REPORT CARRIED The Executive Committee report was presented • Under Executive Committee #27 Hamlet Tax Comparison Councillors Vickery and Vetter indicated they would like copies of this documentation EXEC. COMM. Under Executive Committee #30, Region Five Child and Family Services Authority, it was REPORT agreed whoever could attend this meeting scheduled for 7 00 P M tonight at the County office, to do so Mrs Lowen moved approval of the Executive Committee report. CARRIED Mrs Lowen moved Council recess in order to hold the Public Hearing scheduled for 1 30 P M RECESS FOR CARRIED PUBLIC HEARING Time 1 35 P M Mrs Lowen moved Council reconvene CARRIED • Time 1 45 P M RUSLING INTO Mr John Rusling planner was present when the meeting continued MEETING Mr Wagstaff moved _ first reading to Bylaw #1394, this being the bylaw to redesignate a portion of the North East Quarter of Section 8, Township 31, Range 25, West of the e Meridian (Pt. NE 08- 31 -25 -W4 - 2 89 acres) from Agricultural Conservation (AC) District to Agricultural (A) District CARRIED BYLAW 1394 REDESIGNATION Mr Hanger moved second reading to this bylaw NE 8- 31 -25 -w4 CARRIED Mr Boake moved third reading he given to this bylaw at this time. CARRIRED UNANIMOUSLY Mrs. Vetter moved third reading to Bylaw #1394. CARRIED JnnnN KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 Mr Jeffery reviewed the Municipal Planning Commission's recommendations for changes to PLANNING FEE the planning fee structure SCHEDULE INCREASE Mrs. Lowen moved to concur with the recommendations of the Municipal Planning Acc le,,f � ,�!oAet-z Commission for the changes to the planning fee structure. 1/"aao 9InPel CARRIED Mr Jeffery reported the Municipal Planning Commission had requested Councils input regarding Development Permit #1927 98, Custom Riggers The application is for the erection of a 300 ft tower for Telus mobility at the SW 35 33 26 W4 (old Wimborne TOWER REQUEST school site) The tower will be equipped with low intensity strobe lights It was noted there sw 35- 33 -26 -w4 is a growing increase in mobile telephones and the need for these towers F �E� Mr Hanger moved to accept and file as information CARRIED Mrs Lowen requested agenda item #14 Carbon Fire Truck, be addressed as a priority item It was agreed to address this item after presentation of the June 18/98 Fire Meeting minutes Mr Jeffery reviewed the June 18/98 Fire Chiefs Meeting, noting no census had been reached on standard expectations for all fire trucks, each community considers itself to have different needs therefore different types of trucks may be required Mrs Lowen and Mr Boake discussed the purchase of the fire truck for the Carbon fire department advising they had met with the village and fire department of Carbon and the recommendation was to purchase a Fort Garry fire truck It would be a basic diesel truck A discussion followed on the advantages and disadvantages of a diesel truck and Mr Boake reported the price difference between the diesel model and the gasoline model was $181 00 Mr Jeffery inquired whether any comments had been received from the Carbon representatives regarding the County s position regarding the stationing of two fire trucks at the village this is will be done with the understanding if a fire truck goes down in another area one truck from Carbon will be relocated to address this situation Mr Boake noted no APPROVAL TO comments were received from Carbon regarding this matter PURCHASE CARBON FIRE Mrs Lowen moved approval to authorize Mr Brian Holsworth, Carbon Fire Chief, to TRUCK order a Fort Garry fire truck, including the hoses for same, at a price not to exceed $166,000 00 including GST CARRIED Mr Hanger moved he be excused from the next agenda item. CARRIED Mr Hanger then left the meeting time 2 05 P M Mr Bruce Sommerville Ag Fieldman entered the meeting HANGER OUT OF Mr Hoff welcomed Mr Sommerville to the meeting MEETING Mr Sommerville was invited to discuss the incident that occurred last Saturday evening SOMMERVILLE Mr Sommerville indicated he was unaware of any incident and Mr Vickery proceeded to INTO MEETING advise he had received a telephone call from Mr Rod Hanger about an incident last Saturday evening Mr Hanger advised Mr Sommerville Mr Glen Paget and Mr Kevin Kolke had stopped their vehicle at his approach and spoken with him During the course of HANGER the conversation Mr Sommerville had discussed the bill sent to the County by Agra SOMMERVILLE Services for the weed spraying Mr Rod Hanger had done at the Anderson Estate land (SW INCIDENT 20 32 22 W4) Mr Hanger felt it was unprofessional and unfair to discuss this matter in the presence of others, especially when questioning the amount of the bill this should be JI)IMIN 7 K 5 • 0 0 O KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 done on a one to one basis and not when there had been drinking on the part of Mr Sommerville, Mr Hanger felt the comments made by Mr Sommerville and the manner to which Mr Sommerville handled this matter could hinder his business Mr Vickery then requested Mr Sommerville to present his version of this incident Mr Sommerville noted he was returning from a golf tournament, admitted drinking but noted he considered himself capable of driving and was driving the vehicle, considered it very important not to jeopardize his driver s licence- Mr Glen Paget had requested Mr Sommerville stop the vehicle to speak to Mr Rod Hanger, Mr Rod Hanger had a beer with the party they visited for approximately one hour during which time Mr Hanger s brothers arrived on scene Mr Sommerville had mentioned the bill was "pretty hefty', Mr Sommerville did not think the others present had heard this conversation as they were apart and visiting with Mr Hanger s brothers Mr Sommerville agreed it may have not been appropriate to discuss this matter at this time, Mr Sommerville noted he was not mad when discussing the bill he did not raise a ruckus, he did not utter any profanities Mr Sommerville noted he was concerned about the drop charge amount on the bill he was under the understanding this work would be undertaken and coordinated when out in the area to do other jobs but this did not work out he had spoken with Mike at Agpro about this, realize there is a 68 acre minimum amount the day Mr Hanger sprayed this area was the first time out with his new outfit Mr Sommerville noted in his opinion, there was no argument with Mr Hanger it was a cool calm discussion Mr Jeffery asked if Mr Sommerville had used profane language and Mr Sommerville emphatically denied doing so Mr Sommerville noted he would apologize to Mr Hanger Mr Vickery noted he had brought this matter to Mr Sommerville's attention as it was Council's position to be up front with all employees It was further noted Mr Sommerville is perceived as a County employee even after work hours and should a similar type situation arise in the future it is best not to discuss municipal business and, if requested to do so by a ratepayer request the party to meet the next day to further discuss the issue Mr Sommerville reconfirmed he would apologize to Mr Hanger, noting it was his understanding the bill came from AgPro and he told Mr Hanger he thought it was excessive Council cautioned Mr Sommerville that sometimes comments made in hest can be misconstrued Mr Jim Hanger re entered the meeting time 2 20 P M Mr Sommerville discussed the leafy spurge weed problem, along the fencelme on the Darin Esau land (SW 17 31 25 W4) noting this weed is a noxious weed that has a more extensive root system than toadflax Mr Sommerville advised the landowner was anxious to control this weed Mr Sommerville requested Council's permission to spray along the fencelme of the property HANGER SOMMERVILLE INCIDENT Cop /oF/y/,..x) jES /d Err�oyr�s rc� HANGER BACK INTO MEETING Mrs Lowen moved permission for Mr SommerivIle to enter the land at SW 17- 31 -25- WEED PROBLEM W4 to address and eradicate the noxious weeds along the fence line, providing —SW 17 -31 -25 W4 permission to do so is received from the landowner �c,:r.n,7mo >, CARRIED It was noted the landowner should sign a Permission to Enter form with the County prior to any work being undertaken The June 15/98 Agricultural Service Board (ASB) minutes were reviewed Mr Wagstaff moved a joint meeting of Council and the Agricultural vendee Board be JOINT ASB scheduled for the_ first Council meeting in November 1998 COUNCIL CARRIED MEETING ICJ inEHo 7 fl a /- LD.n.� Mr Sommerville requested he meet with Council when the ASB minutes are on the agenda to provide any further discussion or information, as required JD/MIN 8 6� C L CJ KNEEHILL COUNTY COUNCIL MINUTES June 23 1998 AESA FUNDING Mr Sommerville noted he would inquire whether the ASB needed to apply for the funding FOR GIS from AESA for the Geographical Information System (GIS) zz��- ,Vzv. 7,M Mr Hanger moved approval of the .lune 15198 A SB minutes Mr Sommerville left the meeting time 2.30 P M Mr Rmus Onos entered the meeting time 2 40 P M APPROVAL OF CARRIED ASB MINUTES "; , is a j SOMMERVILLE OUT OF MEETING Mr Jeffery completed the review of the June 18/98 Fire Chiefs Meeting minutes It was ONOS INTO noted, under item #6 of these minutes, Mr Onos is the County's representative for the E911 MEETING service and was also appointed, by the towns and villages as the overall coordinator for the testing and implementation of the E911 in the area Mrs Lowen moved to accept the June 18198 Fire Chiefs Meeting minutes. CARRIED Mr Jeffery then continued with the Kneehill Ambulance business reporting a letter had been referred from the ambulance board to the County The letter, from the village of Linden is an offer to purchase the ambulance /fire hall building for a $1 00 effective January 1, 1999 The village feels, as it owns the land, and currently pays rent to the ambulance society for the fire department s use of the building it would be more feasible for them to own the facility It was noted the letter does not indicate what kind of arrangements will be made, with regard to rent, for the fire department or the ambulance Mr Onos noted the cost to maintain the building including utilities was approximately $7 000 00 per year and further noted anew roof was needed at a cost of approximately $10,000 00 The estimated life expectancy for the building was noted as being twenty years A discussion followed on the County s share of costs for both the ambulance and Linden fire department Mr Boake moved a letter he sent to the village of Linden requesting further clarification regarding their offer to purchase the Linden ambulance-fire hall and requesting information about possible terms for a twenty year agreement for the use of this building by the fire and ambulance services CARRIED It was noted this correspondence should be sent out as soon as possible as the village was only holding one council meeting in July Mr Onos left the meeting time 2 55 P M The May 31/98 bank reconciliation and net cash comparison reports were presented Mr Hanger moved approval of the financial reports, as presented CARRIED Mr Vickery moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lmven and Wagstaff CARRIED Mr Hanger moved to table agenda item #129 Draft Policy re Unbudgeted Expenses, until the next meeting JDWIN CARRIED APPROVAL OF FIRE CHIEFS MEETING MINUTES P')11, <.,y d- Z-57-729F& < rr av7 LINDEN PROPOSAL TO PURCHASE AMBULANCE HALL ONOS OUT OF MEETING APPROVAL OF FINANCIAL REPORTS APPROVAL OF ACCOUNTS UNBUDGETED EXPENSES POLICY TABLED 9 • 0 • KNEEHILL COUNTY COUNCIL MINUTES June 23 1998 Mr Jeffery reported a meeting date for discussing the Trochu fire hall had been confirmed TROCHU FIRE for Thursday, June 25/98 at the town of Trochu It was noted Mr Jeffery and Councillors MEETING DATE Vickery and Boake would be attending this meeting on behalf of the County Mr Wagstaff reported he would be attending a meeting of the Trochu Hall Development Committee and requested Council's consideration for a letter of support for the project noting the Committee is applying for a grant and requires all letters of support prior to June 30/98 It was noted the following questions needed to be addressed does Council support a new hall will Council provide equipment, manpower, gravel etc for the project and if so to what extent, will Council give any other type of support, what other considerations is Council willing to give Mr Wagstaff advised a Society had been formed with membership eligibility extended to all residents in Trochu and the Trochu recreation area the building will not proceed until all the money is in place, the town of Trochu has donated the land for the facility estimated costs for the facility is between $780 000 00 $800,00000 A discussion followed on the possibilities for the fire hall to be attached to the hall and advantages of same the matter being premature at this point as it is uncertain what is happening with the fire hall the need to treat all communities equitably It was agreed the County was not opposed to a new hall but was in no position to commit at this time because of various unknown factors Mr Wagstaff moved the Trochu and District Community Hall Development Committee he advised as, follows 1 Current Kneehill County Policy 15-5, Community HaUlFacility Grant, provides for each urban centre to receive an annual grant of two thousand dollars ($2, 000.00) towards the cost of operating their community hall /facrhty 2 Kneehill County is not opposed to this hall,facility but, at this time is in no position to commit hut, does support in principle and may consider providing some equipment and manpower for site preparation should this project proceed and this work fits in with the County's work schedules and projects CARRIED A recess was held from 3 20 P M 3 30 P M Mr Jeffery reported Mr Ed Dunay assessor was adjusting the following assessments, because of errors and /or omissions, as provided for under Section 305(1) of the Municipal Government Act Roll #4683000 Pt NW 30 33 25 W4 Smith, Gerald and Evelyn Roll #I 115000 Pt SW 08 29 24 W4 Parsons John S Mr Boake moved the 1998 property taxes for Roll #4683000 and Roll #1115000 he adjusted to reflect the revised assessments CARRIED Mr Boake discussed the quotes he had received regarding the office security, reporting prices ranged from $526 00 for a camera installed to $1,128 00 for a twenty four hour VCR installation Mr Hanger moved to accept Mr Boake's report and further, this matter be tabled until a later date. CARRIED Mr Jeffery reviewed the December 31 /97 draft financial statements for the village of Torrington noting the statements reflected a total of $1 7 million in assets broken down as follows $1 4 million engineering structures, $160,000 00 buildings, $95,000 00 machinery and equipment $87 000 00 land, $29,000 00 vehicles Mr Jeffery further noted there was .HXMIN TROCHU HALL DEVELOPMENT COUNTY'S COMMITMENT TO TROCHU HALL DEVELOPMENT TAX CENCELLATION APPROVAL OFFICE SECURITY TABLED TORRINGTON FIN STMTS. KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 no current listing itemizing these assets to these totals ® Mr Lonnie McCook and Mr Ian Martens entered the meeting briefly to adjust the thermostat and left upon completion of this adjustment time 3 45 P M Mr Jeffery continued the review of the Torrington financial statements noting property taxes for 1997 totalled $123,591 00, capital assets in the amount of $23 064 00 had been donated away at December 31/97 and the previous auditor was willing to provide his files TORRINGTON and information to the County FIN STMTS Mrs. Lowen moved to accept and file CARRIED Mr Wagstaff discussed the issue of a bylaw enforcement officer /special constable for the County noting a motion from a previous meeting, had been approved to table this matter until the Organizational Meeting in October 1998 Mr Wagstaff noted he did not feel this matter and any decisions regarding same should be put to a new Council Any new Councillor would need time to understand the policies history etc of the municipality A ® lengthy discussion followed on the advantages and disadvantages of a bylaw enforcement officer /special constable the importance of protecting the road surfaces, Alberta Transportation and Utilities statement that every dollar paid for bylaw enforcement on roads BYLAW saves three dollars in maintenance, if this statement is correct, why does Alberta ENFORCEMENT Transportation and Utilities not have more officers patrolling roads instead of decreasing the SPECIAL manpower in this department the possibility of setting up a task force of stakeholders to CONSTABLE look into bylaw enforcement, thus removing this issue from the political arena It was ISSUE TABLED agreed any new councillors would need time to familiarize themselves with these issues UNTIL OCT 1999 Mr Hanger moved to defer the issue of a bylaw enforcement officer /special constahle to the 1999 Organizational Meeting CARRIED The following committee reports were presented ■ Drumheller & District Solid Waste Management Association April 9/98 minutes Mr Boake updated Council, reviewing the year end reports and noting the County could COMM. REPORTS apply, to the Association for 75% reimbursement for the cost of the cement pads, at the transfer sites (Linden Three Hills and Torrington) r -1,'b ys Mrs. Lowen moved approval of Mr Boake's report on the Drumheller & District Solid DRUM SOILD Waste Management Association WASTE MGMT. CARRIED F� ■ Special Places 2000 Local Committee The Rough First Draft of the Recommendations Report was distributed to all Councillors and Mr Wagstaff requested they read same and direct any comments or questions to him prior to the next Special Places meeting scheduled for Thursday, June 25/98 Mr Wagstaff further noted he would present the County s letter regarding Buffalo Jump Provincial Park to the Committee and request they take the County s comments into consideration when finalizing their recommendations Mr Jeffery left the meeting time 4 15 P M SPECIAL PLACES F� ■ Mr Wagstaff further noted this Committee would be taking into consideration the leases from grazing report the task force headed by MLA Tom Thurber Mrs Vetter indicated she was in favour of the idea of having grazing leaseholders provide permits to visitors of the designated Special Places areas .11MVIN 11 E C [A KNEEHILL COUNTY COUNCIL MINUTES June 23, 1998 Mr Vickery moved approval of Mr Wagstaff'.s report on the Special Places 2000 Local Committee. CARRIED ■ Kneehill Housing Corporation June 11/98 minutes. Mr Hanger reported the grant funding under the Lodge Assistance Program had been approved by AB Municipal Affairs This is for ten additional units at the Golden Hills Lodge Mr Hanger further reported the Board appreciated the County paying its requisition ahead of time Mr Jeffery re entered the meeting time 4 20 P M Mrs. [getter moved approval of Mr Hanger's report on the Kneehill Housing Corporation CARRIED ■ Kneehill Adult Learning Society Mrs Vetter reported on the June 18/98 meeting noting arrangements are fully underway for the Elderhostel Mrs Lowen moved approval of Mrs getter report KNEEILL HOUSING CORP CARRIED KALS 77 ■ Three Hills & District Seed Cleaning Plant Councillors Vickery and Hanger reported advising Mrs Deak attended the last meeting and recorded the meeting minutes, the THREE HILLS corporate Minute Book has not been located and when found, work will begin on SEED PLANT policies Mr Wagstaff moved approval of this report CARRIED Mr Jeffery reported an invitation had dust been received for the Reeve to participate in the 1998 Senior Summer Games torch relay on July 21, 1998 SUMMER GAMES TORCH RELAY Mr Boake moved the Reeve or Deputy Reeve participate in the 1998 .Senor Summer Games torch relay on .Iuly 21, 1998. CARRIED Mrs Lowen moved the meeting ail ourn CARRIED ADJOURNMENT Time 4 35 P M Reeve Mumcip A mi t for MIMIN 12 f. E 0 E .101IN C JEFFE:RY RE:POR7 ,June 10 23, 1998 REPORT. Balance Forward $ 441 96 1 Gave a map to Russ Horvey for the ASB 10.00 BALANCE $ 451 96 CORRESPONDENCE 1 June 9/98 RC0030824 AB Treasury $1 500 00 Fines distribution 2 June 15/98 AB Gazette. 3 May 1998 Fines Disbursement Suminary 4 Mountain View Funeral Chapel Funeral Planning Survey 5 June 1998 David Thompson Health Region newsletter 6 Sumner 1998 Alberta Opportunity Company newsletter 7 Spring 1998 ECO Vue newsletter 8 1998 David Thompson Visitors Guide 9 Summer 1998 Imperial Oil Review magazine 10 June 1998 Canadian Speeches magazine 1 I Employment Opportunity Public Works and Utilities Operator I - Town of Devon 12 Employment Opportunity Director, Infrastructure Services Director Public Services Director Corporate Services Sturgeon County 13 Employment Opportunity CAO District of Invernicre. 14 Employment opportunity Agricultural Ficldman County of Stettler 15 Seminar Advertising Thinkiig Outside the Lines 16 Conference Advertising Environmental Law & Regulation in Alberta 17 Seminar Advertising Troubleshooting, Maintaining and Upgrading PCs 18 Scminar Advertising How to Handle People with Tact and Skill 19 Seminar Advertising Leadership & Management Skills for Women 20 Seminar Advertising How to Deliver Exceptional Customer Service 21 Course advertising Certified Pools /SPA Operator Course 22 Advertising Communication Briefings newsletter 23 Advertising DeVry Institute 24 Advertising IBM 25 Advertising Hewlett Packard 26 June 8 & 15/98 Journal of Commerce newspaper 27 June 10 & 17/98 Drunnhcller Mail newspaper 28 June 10 & 17/98 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Chan's Agri, Business Ltd NE 26 28 24 W4 2 x 24 x100 Greenhouses $20 000 00 2 Sowcrby, Trevor SW 06 -30 21 W4 Mobile home 14'x78' & Shop 40 x80 $70,00000 3 A.J Consulting Ltd Barn 28 x40 4 Tocws, Chester Poultry Bann 14'x35' 5 Mueller, Donald Farm Shop 51'x100' Minute /jcycport 1998doc SW 10 31 22 W4 $12 000 00 SW 33 30 25 W4 $8,000.00 NE 06 31 21 W4 $100,000.00 I r • r1 LJ TRANSPORTATION AND UTILITIES JUNE 23/98 1 The paving on 836,841,and 582 is wrapping up Lines and clean tip are left 2 I talked with Lawrie about the Miller project and getting dirt for the project By the looks of things we re going to need dug outs and lots of dirt The dirt has been agreed to by one of the land owners with conditions for dust control Other sources for dirt are not available due to the lack of hills and flat terrain 3 The boys are up working in division 7 on culverts and bridge files 4 The graders are working extra hours this week to catch up with the wet weather 5 The dust control program will start this Thursday weather permitting 6 I would like a motion from council to go ahead and sell at auction the trucks and old grader that we have replaced T 53 1984 van, T 15 1981 one ton chev T 51 1982„y°'°� °` one ton chev,T 16 1988 '/2 ton,T 22 '/z ton dodge,P 01 740 A Champion grader 7 The gravel crew is working down south 8 The crack filling should be done this week and then we will be paving and chipping