HomeMy WebLinkAbout1998-06-23 Council Minutes11
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KNEEHILL COUN FY
AGENDA - COUNCIL MEETING
,June 23, 1998
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS.
9 00 AM Lonnie D McCook, Public Works Superintendent
9 00 A M Mrs Muchka re Intensive Livestock Operations & Dust Control
10 00 AN RCMP (Gene Kowalczyk) see Executive Committee #2
11 00 A M Rinus Onos Kneehill Ambulance Operations Director see item #1 1
1 30 P M Public Hearing see item #18
2 00 P M Bruce Sommerville, Ag Fieldman see item #19
TRANSPORTATION ITEMS.
7 Transportation & Utilities Report
8 June 19/98 Road Committee Report
9 Miller Road Project
10 R Smith re Damage to Tractor Tires
KNEEHILL AMBULANCE SERVICE.
1 l June 17/98 Ambulance Meeting and June 19/98 Memo
GENERAL ITEMS
12 Draft Policy re Unbudgeted Expenses
13 Trochu Hall
14 Carbon Fire
15 Request for Tax Cancellation
16 Office Security
PLANNING ITEMS
17 Planning Fees
18 Public Hearing re Redesignation NE 808 31 25 W4
AGRICULTURAL SERVICE BOARD.
19 June 15/98 Agricultural Service Board Meeting Minutes
COMMITTEE REPORTS
20 Committee Reports
Drumheller Solid Waste Management Association
Special Places First Draft of Recommendations Report
Wildrose Economic Development Corporation June 4/98 Minutes and Community
Futures Conference Report
Kneehill Housing Corporation June 11/98 Minutes
Kneehill Adult Learning Society - June 18/98 Meeting Report
Fire Chiefs and Elected Officials Meeting - June 18/98 Meeting Report
Three Hills Seed Cleaning Plant June 18/98 Meeting Report
LATE ITEMS
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KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
A regular meeting of Council was held in the Kneehill County office, 232 Main Street
Three Hills, Alberta on Tuesday, June 23 1998, commencing at 8 30 A.M
The following were present for the meeting
Reeve Otto Hoff
Councillors Marylea Lowen
Robert E. Boake
Marjorie D Vetter
James M Hanger
Richard M Vickery
M Glen Wagstaff
Division Two
Division One
Division Three
Division Four
Division Five
Division Six
Division Seven
John Jeffery Municipal Administrator was present along with Jennifer Deak, Assistant
Administrator, who recorded the minutes
Mr Lonnie McCook, Public Works Superintendent, was also present
Reeve Otto Hoff called the meeting to order at 9 15 A.M
Requests were made to add the following late items to the agenda
21
Doug Lowen West of 26 28 21 W4
22
Letter from Hon Walter Paeskowski
23
Custom Riggers Request re tower SW 35 -33 26 W4
24
Letter from Carbon School
25
Draft Financial Statements village of Torrington
26
Letter from Keith Martin re E 911 Dispatch
27
Letter from town of Three Hills
28
Meeting confirmation date re Trochu Fire Hall meeting
29
Bylaw Enforcement
30
Task Force on Infrastructure
Mrs Lowen moved approval of the agenda with the addition of the above noted late
items.
CARRIED
The letter presented at the June 22/98 FCSS meeting from Mr David Stewart Principal,
Carbon School, to Mr Dan Ireland Chairman, Kneehill Community Resource Board
(KCRB) and copied to Mr Phil Frere Chairman Kneehill Regional FCSS Board was
reviewed by Council The letter addressing Mr Stewart's concerns about the circumstances
and conduct at the June 9/98 KCRB interview process was reviewed and considered by
Council Both Mrs Vetter and Mr Hanger, who were the County s representatives on the
KCRB and present for these interviews reported on this meeting and discussed their
interpretation of the situation A discussion followed on the authorization and make up of
the hiring committee, the scheduling of the interviews to accommodate the appointed hiring
committee members and the role of the Chairman at the meeting, including having "in
camera" discussions
Mr Vickery moved a letter he sent to Mr Dan Ireland, Chairman of the Kneehill
Community Resource Board (KCRB), responding to the .June 16198 correspondence,
from Mr David Steivart to Mr Ireland, regarding the .June 9198 KCRB hiring committee
meeting and further, copies of this response be forwarded to all parties who participated
on this hiring committee in addition to all parties the original letter was copied to.
CARRIED
It was agreed to confirm the facts and contents of this letter with the KCRB minutes and
JU'AIIN
PRESENT
CALL TO ORDER
LATE AGENDA
ITEMS
APPROVAL OF
AGENDA
LETTER OF
RESPONSE RE.
KCRB INTERVIEW
COMMITTEE
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KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
with Ms Shelley Jackson and further, to present the response letter to the Executive
Committee prior to mailing
Mrs Vetter moved approval of the .lune 9198 minutes
CARRIED
Mr Jeffery reported Mrs Muchka was unable to meet with Council to day and had
requested her 9 00 A.M appointment be rescheduled for August
APPROVAL OF
MINUTES
APPOINTMENT
CANCELLATION
,-,e
The Transportation and Utilities Report was presented T &U REPORT
Under report item #5, Mr McCook noted Alberta Road Management was using a new
product DLIO, for dust control This product was a spray application not a blade mix
application and was not supposed to pond on the road surface
Mr Hanger moved the County proceed to dispose of the old equipment, as listed in the
Transportation and Utilities Report, and further this disposal he by auction, at the DISPOSAL OF OLD
discretion of the Public Works Superintendent. EQUIPMENT
CARRIED
Mr McCook reported on the Miller road project (West of 15 22, 27 &34 28 24 W4)
noting Mr Metzger is requesting a dust control condition to his road project agreement and
this is over and above the County's policy It was reported a dust control provision for this
portion of road had been negotiated with a local feedlot operator; the County was
attempting to direct traffic from the local feedlot onto the roads with the least number of
residences Mr Metzger's residence was not located along this portion of road dirt was
required for this project and Mr Metzger owned the land abutting the project where dirt
could be obtained, it was not possible to straight cut along this project It was agreed the
County could not accept terms over the established policy nor offer nor agree to special
conditions for selected ratepayers but was committed to equitable practices for all
ratepayers
Mr Vickery moved the Miller road project (West of 15,22,27 & 34 - 28- 24 -W4) be
cancelled should Mr Metzger not agree to sign the County's standard road project MILLER ROAD
agreement PROJECT
CARRIED
Mr McCook noted he had been requested to investigate a complaint regarding noise and
the number of vehicles parked on a lot in Torrington and would be looking into bylaws and TORRINGTON
advising on same at a later date COMPLAINT
Mr Wagstaff moved approval of the Transportation and Utilities Report
CARRIED
The June 19/98 Road Committee Report was presented
Under report item #3, SH 805 realignment through Wimborne a discussion followed on the
possible realignment of this secondary highway the impact of the traffic volumes on this
section of road, the removal of the rail tracks, and the need for preliminary engineering
Mr Wagstaff moved Torchinsky Engineering Ltd proceed to look at the possible
realignment of SH 805 through the hamlet of lmborne.
CARRIED
It was agreed to send copies of this request to CP Rail and Alberta Transportation and
Utilities
JDARN
APPR0.IKR'L. OF
T &U REPORT
ROAD COMM.
REPORT
SH 805
REALIGNMENT
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June 23, 1998
Under report item #12, Hesketh Hill, a discussion followed on the liability and safety
concerns for the travelling public driving this portion of road
Mrs. Lowen moved a survey be undertaken of both the north and south sides of the
Hesketh Hill and, upon completion of same, the slopes of the road be re- defined
CARRIED
Mr Vickery moved approval of the .tune 19198 Road Committee Report.
CARRIED
Mr Vickery reported he had requested Mr Jeffery to conduct a telephone survey of
Councillors to ascertain their willingness to reimburse Mr Smith for his claim for damages
to his tractor tires that occurred in the general vicinity where a road project was undertaken
several years ago This matter had been addressed by Council last May and a motion
approved to deny this claim as the legislated time period for such claims had expired and the
County could not be attributed as being solely responsible for these damages This matter
had re emerged when a road project agreement was required from Mr Russell Smith for the
Wimborne road project Mr Vickery noted his request was made in an effort to proceed
with the Wimborne road project and so that there would be no hold up of the road crew
Mr Vickery thanked his fellow Councillors for their input into this matter and their
reaffirmation of their May 1997 motion and advised he had conveyed same to Mr Russell
Smith who had in turn, thanked Mr Vickery for his efforts It was agreed Council had to
stand by its policies and could not deviate from same by approving compensations outside
the established policies Mr Hanger complimented Council for standing firm and consistent
in this matter It was noted Mr Smith has not signed the road agreement and the
applicable potion of this road project would be straight cut
Mr Jeffery noted, in such matters a telephone survey of Council is not considered legal and
in those cases where there is not an unanimous agreement on a telephone survey issue, the
matter will be taken to Council
Mr Boake moved to accept and file
HESKETH HILL
SURVEY
7GJiY1,� 7�
APPROVAL OF
ROAD COMM
REPORT
WIMBORNE
PROJECT (R
SMITH
/=„ ,:
CARRIED
KOWALCZYK
Sgt Gene Kowalczyk Three Hills RCMP detachment entered the meeting time 1005 INTO MEETING
AN s�r�� Z-='a,
On behalf of Council Mr Hoff welcomed Sgt Kowalczyk to the meeting and introductions
were made
Mr Jeffery proceeded to explain the events leading to the County s letter to all the RCMP
detachments in the area giving them `authority to evict" persons from the municipal AUTHORITY TO
recreation areas of Braconnier Park Swalwell Park Keiver s Lake Park and Torrington EVICT
Campground Sgt Kowalczyk inquired whether there was a bylaw to support this
authority noting the Provincial Park Act has a section conferring this authority to the
RCMP Mr Jeffery noted he would check with the AAMD &C about a bylaw to address
this matter
Mr Jeffery inquired who was responsible for matters arising from the transportation of
dangerous goods Sgt Kowalczyk advised the authority lies with the RCMP , who has one
officer trained in this area the RCMP may request the assistance of the Three Hills fire
department to deal with certain aspects such as site clean up A recent incident involving a TRANS. OF
contractor and a very minor spill (approximately five gallons of fuel) was discussed It was DANGEROUS
noted the RCMP were telephoned, the County went out to the scene and later, the Three GOODS
Hills fire department appeared on scene The fire department then billed the contractor for
attending the scene It was noted, should the contractor not pay this invoice, it will be
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June 23, 1998
submitted to the County for payment
Clarification was requested regarding the protocol for emergency road situations and Sgt
Kowalczyk advised the first emergency service on scene is in command until the RCMP
show; the first priority is for injured people the RCMP will help with any injuries the fire
EMERGENCY
department usually undertakes the traffic control as they have radios, the fire department
ROAD PROTOCOL
would have responsibility until the ambulance arrives and once the RCMP arrive they are in
charge Recent accident scenes were discussed along with the concern of the number of
spectators who park their vehicles at the accident scene, the access problems caused by
these vehicles and the problems caused by the number of people on scene In response to an
inquiry about ways to assist the RCMP in such instances, Sgt Kowalczyk noted County
personnel should identify themselves to the RCMP officer who can provide them with a vest
OVERWEIGHT
and direct them to assist in such things as traffic control
POLICING
The policing of roads and overweight vehicles was discussed Sgt Kowalczyk noted the
RCMP does not have the resources to effectively address this issue and the province has
reduced the number of its overweight officers
A discussion followed on a bylaw enforcement office /special constable for the County Sgt
Kowalczyk noted such an officer would be under the direction of Council could be
empowered to enforce the provincial statutes (speeding, overweights alcohol related
incidences) would visit all accident scenes, makes reports on same and take measurements
etc These officers work very closely with the RCMP who provide and process all their
forms and tickets. A discussion followed on the causes of road damages and it was noted
increased traffic volumes of legal loads also contribute to road damages in addition to
BYLAW
overloaded vehicles Speed was also discussed and noted to attribute, with overweight to
ENFORCEMENT
road damages Mr Hanger advised to the USA, the trend is to have more space between
SPECIAL OFFICER
the wheel configurations of large trucks, the reason being the space gives more time for the
road surface to rebound before the next set of tires impact the road Sgt Kowalczyk noted
his detachment would provide any assistance including Joint traffic safety projects should
the County engage a bylaw enforcement /special constable
KOWALCZYK OUT
Mr Hoff thanked Sgt Kowalczyk for meeting with Council and discussing various issues
OF MEETING
Sgt Kowalczyk thanked Council for the opportunity to discuss these matters and left the
meeting time 10 45 AN
A recess was held form 10.45 A.M - 11 00 A.M
ONOSINTO
Mr Rinus Onos Operations Director, Kneehill Ambulance was present when the meeting MEETING
continued
Mr Jeffery reported a letter had been received from Mr Keith Martin, Three Hills fire THREE HILLS
department advising on the status of the E911 dispatch system It was noted each FIRE LETTER RE.
jurisdiction had indicated their choice of dispatch service when they had signed the E911
agreement for the E911 service There was nothing to report yet on the inquiry for costs
for a full dispatch system
Mr Jeffery reviewed the June 17/98 Kneehill Ambulance meeting report, the report
received from Mr Onos following this meeting and the letter received from Mr Bert
Jackson regarding Mr Onos' report Mr Jeffery further noted the cost for the recent
training course on proper completion of the Patient Care Reports was $828 00 Mr
Vickery reported Mrs Loretta Ling the Chairperson of the ambulance board, had been
unable to make the last meeting, Mr Vickery had updated Mrs Ling on this meeting and
Mrs. Ling had inquired on the legal requirements for volunteers to take training The KNEEHILL
importance of proper completion of ambulance reports was discussed along with the AMBULANCE
increase in provincial legislation and operating requirements over the past years It was MEETING
noted full accurate reports were required for proper billing and in the event of any inquiries REPORT
or liabilities It was noted the ambulance board had approved Mr Murray Horton to
oversee the public relations with the ambulance personnel, on a trial basis for the next six
months It was agreed this would not effect the chain of authority for the ambulance
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KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
personnel, it would still be Mr Onos then Mr Horton and then Ms Karen Toews
The ambulance response problems in Linden was discussed and it was noted the ambulance
should be out of the hall and en route to a call within seven minutes of receiving the
emergency call A discussion followed on the possibility of sustaining the volunteer system
and minimizing exposure to liability by having the Linden volunteers only respond to
emergencies in the south west portion of the municipality that being the area contained in
the Acme Linden fire area It was noted any such arrangement would have to be approved
by the Kneehill Ambulance Board the E911 service could be arranged in such a manner that
KNEEHILL
this specific area of the municipality would have the Linden ambulance hall as first
AMBULANCE
responder to an emergency call with the Three Hills ambulance hall as second responder
MEETING
This arrangement should alleviate any burn out amongst the volunteers Mr Onos
REPORT
requested Council to consider the possibility of having a second paid crew in Three Hills
and letting the Linden ambulance crew do all the emergency calls in the south west portion
of the municipality In a response regarding the cost of a second crew, Mr Onos noted the
cost would be approximately $30 000 00 for the remainder of the year
Mr Hanger moved Kneehill County support the chain of command for the ambulance
9oFirl „�vfcs
operations, that being the Operations Director, Mr Rinus Onos, to the Assistant, Mr
Murray Horton, and then to Ms. Karen Toews and further, Mr Horton undertake the
public relations with the volunteers
CARRIED
The meeting recessed for lunch 12 00 noon 1 00 P M LUNCH RECESS
Mr Onos was not present when the meeting continued
Mr Jeffery noted Mr Hoff had requested agenda item #21, Doug Lowen Access to
Development (West of 26 28 21 W4) on the agenda Mr Jeffery reported a letter had
been sent to Mr Lowen explaining the County's Policy 13 20A, Requests from Ratepayers
to Build Roads on Undeveloped Road Allowance which provides for the County to pay
50% of the costs, to a maximum of $15,000 00 to build a road to County standards, on
undeveloped road allowance for a ratepayer requesting a road to access a residence and /or
development providing these costs are included in the County's budget and work will be
undertaken by a bid contractor Mr Hoff reported Mr Lowen had proposed he provide the
necessary dirt for a municipal road project along other land he owns, in lieu of the County
constructing a road into his oil tank cleaning business Mr McCook noted he had not seen
the engineering profiles for the County road project the County policy provides for the
purchase of dirt by the linear metre at the current policy rate of $175 00 the average price
for dirt on the road project agreements is about $800 00 In response to an inquiry Mr DOUG LOWEN
McCook noted the private blade grade access road for Mr Lowen was approximately one ACCESS WEST OF
quarter of a mile in length and it would take about four hours of grader work plus gravel 26- 28 -21 -W4
which is usually calculated at 300 yards per mile Council again confirmed its commitment
to adhere to its policies and not to deviate nor give special concessions to
individuals
Mr Hanger moved a letter be sent to Mr Lowen reconfirming the County's policies and p
advising Mr Lowen to contact Mr McCook, the Public Works Superintendent, for
further information.
CARRIED
Mr Jeffery proceeded to read the response received from the Hon Walter Paszkowski,
Minister of Transportation and Utilities, regarding the County's inquiry about co ordination
of rural and urban highway projects The letter notes examples where the most cost
effective means for such projects was to keep them, Separate and concludes by stating
flexible administrative arrangements for the most cost effective solutions in implementing
the road projects is the desired optimum
.11),T 4/N
AT &U RESPONSE
RE. MUNICIPAL
PARTNERING FOR
SH PROJECTS
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KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
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Mr Boake moved to accept and file
®
CARRIED
Mr Jeffery reported the town of Three Hills has indicated they wish to renegotiate the
existing landfill agreement with the County and, as per agreement, are providing six months
THREE HILLS
formal notice of termination of this agreement with the intention to replace same with a
GARBAGE A/G
newly negotiated agreement to better serve the needs of both jurisdictions
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Mr McCook left the meeting time 1 20 P M
Mr Jeffery's report was presented
Mr Boake moved approval of Mr .1effery's report, as presented
APPROVAL OF
JCJ REPORT
CARRIED
The Executive Committee report was presented
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Under Executive Committee #27 Hamlet Tax Comparison Councillors Vickery and Vetter
indicated they would like copies of this documentation
EXEC. COMM.
Under Executive Committee #30, Region Five Child and Family Services Authority, it was
REPORT
agreed whoever could attend this meeting scheduled for 7 00 P M tonight at the County
office, to do so
Mrs Lowen moved approval of the Executive Committee report.
CARRIED
Mrs Lowen moved Council recess in order to hold the Public Hearing scheduled for
1 30 P M
RECESS FOR
CARRIED
PUBLIC HEARING
Time 1 35 P M
Mrs Lowen moved Council reconvene
CARRIED
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Time 1 45 P M
RUSLING INTO
Mr John Rusling planner was present when the meeting continued
MEETING
Mr Wagstaff moved _ first reading to Bylaw #1394, this being the bylaw to redesignate a
portion of the North East Quarter of Section 8, Township 31, Range 25, West of the e
Meridian (Pt. NE 08- 31 -25 -W4 - 2 89 acres) from Agricultural Conservation (AC)
District to Agricultural (A) District
CARRIED
BYLAW 1394
REDESIGNATION
Mr Hanger moved second reading to this bylaw
NE 8- 31 -25 -w4
CARRIED
Mr Boake moved third reading he given to this bylaw at this time.
CARRIRED UNANIMOUSLY
Mrs. Vetter moved third reading to Bylaw #1394.
CARRIED
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KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
Mr Jeffery reviewed the Municipal Planning Commission's recommendations for changes to PLANNING FEE
the planning fee structure SCHEDULE
INCREASE
Mrs. Lowen moved to concur with the recommendations of the Municipal Planning Acc le,,f � ,�!oAet-z
Commission for the changes to the planning fee structure. 1/"aao 9InPel
CARRIED
Mr Jeffery reported the Municipal Planning Commission had requested Councils input
regarding Development Permit #1927 98, Custom Riggers The application is for the
erection of a 300 ft tower for Telus mobility at the SW 35 33 26 W4 (old Wimborne TOWER REQUEST
school site) The tower will be equipped with low intensity strobe lights It was noted there sw 35- 33 -26 -w4
is a growing increase in mobile telephones and the need for these towers
F �E�
Mr Hanger moved to accept and file as information
CARRIED
Mrs Lowen requested agenda item #14 Carbon Fire Truck, be addressed as a priority item
It was agreed to address this item after presentation of the June 18/98 Fire Meeting minutes
Mr Jeffery reviewed the June 18/98 Fire Chiefs Meeting, noting no census had been
reached on standard expectations for all fire trucks, each community considers itself to have
different needs therefore different types of trucks may be required
Mrs Lowen and Mr Boake discussed the purchase of the fire truck for the Carbon fire
department advising they had met with the village and fire department of Carbon and the
recommendation was to purchase a Fort Garry fire truck It would be a basic diesel truck
A discussion followed on the advantages and disadvantages of a diesel truck and Mr Boake
reported the price difference between the diesel model and the gasoline model was $181 00
Mr Jeffery inquired whether any comments had been received from the Carbon
representatives regarding the County s position regarding the stationing of two fire trucks at
the village this is will be done with the understanding if a fire truck goes down in another
area one truck from Carbon will be relocated to address this situation Mr Boake noted no APPROVAL TO
comments were received from Carbon regarding this matter PURCHASE
CARBON FIRE
Mrs Lowen moved approval to authorize Mr Brian Holsworth, Carbon Fire Chief, to TRUCK
order a Fort Garry fire truck, including the hoses for same, at a price not to exceed
$166,000 00 including GST
CARRIED
Mr Hanger moved he be excused from the next agenda item.
CARRIED
Mr Hanger then left the meeting time 2 05 P M
Mr Bruce Sommerville Ag Fieldman entered the meeting HANGER OUT OF
Mr Hoff welcomed Mr Sommerville to the meeting MEETING
Mr Sommerville was invited to discuss the incident that occurred last Saturday evening SOMMERVILLE
Mr Sommerville indicated he was unaware of any incident and Mr Vickery proceeded to INTO MEETING
advise he had received a telephone call from Mr Rod Hanger about an incident last
Saturday evening Mr Hanger advised Mr Sommerville Mr Glen Paget and Mr Kevin
Kolke had stopped their vehicle at his approach and spoken with him During the course of HANGER
the conversation Mr Sommerville had discussed the bill sent to the County by Agra SOMMERVILLE
Services for the weed spraying Mr Rod Hanger had done at the Anderson Estate land (SW INCIDENT
20 32 22 W4) Mr Hanger felt it was unprofessional and unfair to discuss this matter in
the presence of others, especially when questioning the amount of the bill this should be
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June 23, 1998
done on a one to one basis and not when there had been drinking on the part of Mr
Sommerville, Mr Hanger felt the comments made by Mr Sommerville and the manner to
which Mr Sommerville handled this matter could hinder his business Mr Vickery then
requested Mr Sommerville to present his version of this incident
Mr Sommerville noted he was returning from a golf tournament, admitted drinking but
noted he considered himself capable of driving and was driving the vehicle, considered it
very important not to jeopardize his driver s licence- Mr Glen Paget had requested Mr
Sommerville stop the vehicle to speak to Mr Rod Hanger, Mr Rod Hanger had a beer with
the party they visited for approximately one hour during which time Mr Hanger s brothers
arrived on scene Mr Sommerville had mentioned the bill was "pretty hefty', Mr
Sommerville did not think the others present had heard this conversation as they were apart
and visiting with Mr Hanger s brothers Mr Sommerville agreed it may have not been
appropriate to discuss this matter at this time, Mr Sommerville noted he was not mad when
discussing the bill he did not raise a ruckus, he did not utter any profanities Mr
Sommerville noted he was concerned about the drop charge amount on the bill he was
under the understanding this work would be undertaken and coordinated when out in the
area to do other jobs but this did not work out he had spoken with Mike at Agpro about
this, realize there is a 68 acre minimum amount the day Mr Hanger sprayed this area was
the first time out with his new outfit Mr Sommerville noted in his opinion, there was no
argument with Mr Hanger it was a cool calm discussion Mr Jeffery asked if Mr
Sommerville had used profane language and Mr Sommerville emphatically denied doing so
Mr Sommerville noted he would apologize to Mr Hanger Mr Vickery noted he had
brought this matter to Mr Sommerville's attention as it was Council's position to be up
front with all employees It was further noted Mr Sommerville is perceived as a County
employee even after work hours and should a similar type situation arise in the future it is
best not to discuss municipal business and, if requested to do so by a ratepayer request the
party to meet the next day to further discuss the issue Mr Sommerville reconfirmed he
would apologize to Mr Hanger, noting it was his understanding the bill came from AgPro
and he told Mr Hanger he thought it was excessive Council cautioned Mr Sommerville
that sometimes comments made in hest can be misconstrued
Mr Jim Hanger re entered the meeting time 2 20 P M
Mr Sommerville discussed the leafy spurge weed problem, along the fencelme on the Darin
Esau land (SW 17 31 25 W4) noting this weed is a noxious weed that has a more extensive
root system than toadflax Mr Sommerville advised the landowner was anxious to control
this weed Mr Sommerville requested Council's permission to spray along the fencelme of
the property
HANGER
SOMMERVILLE
INCIDENT
Cop /oF/y/,..x) jES /d
Err�oyr�s rc�
HANGER BACK
INTO MEETING
Mrs Lowen moved permission for Mr SommerivIle to enter the land at SW 17- 31 -25- WEED PROBLEM
W4 to address and eradicate the noxious weeds along the fence line, providing —SW 17 -31 -25 W4
permission to do so is received from the landowner �c,:r.n,7mo >,
CARRIED
It was noted the landowner should sign a Permission to Enter form with the County prior
to any work being undertaken
The June 15/98 Agricultural Service Board (ASB) minutes were reviewed
Mr Wagstaff moved a joint meeting of Council and the Agricultural vendee Board be JOINT ASB
scheduled for the_ first Council meeting in November 1998 COUNCIL
CARRIED MEETING
ICJ inEHo 7 fl a /- LD.n.�
Mr Sommerville requested he meet with Council when the ASB minutes are on the agenda
to provide any further discussion or information, as required
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June 23 1998
AESA FUNDING
Mr Sommerville noted he would inquire whether the ASB needed to apply for the funding FOR GIS
from AESA for the Geographical Information System (GIS) zz��- ,Vzv. 7,M
Mr Hanger moved approval of the .lune 15198 A SB minutes
Mr Sommerville left the meeting time 2.30 P M
Mr Rmus Onos entered the meeting time 2 40 P M
APPROVAL OF
CARRIED ASB MINUTES
"; , is a j
SOMMERVILLE
OUT OF MEETING
Mr Jeffery completed the review of the June 18/98 Fire Chiefs Meeting minutes It was ONOS INTO
noted, under item #6 of these minutes, Mr Onos is the County's representative for the E911 MEETING
service and was also appointed, by the towns and villages as the overall coordinator for the
testing and implementation of the E911 in the area
Mrs Lowen moved to accept the June 18198 Fire Chiefs Meeting minutes.
CARRIED
Mr Jeffery then continued with the Kneehill Ambulance business reporting a letter had
been referred from the ambulance board to the County The letter, from the village of
Linden is an offer to purchase the ambulance /fire hall building for a $1 00 effective January
1, 1999 The village feels, as it owns the land, and currently pays rent to the ambulance
society for the fire department s use of the building it would be more feasible for them to
own the facility It was noted the letter does not indicate what kind of arrangements will be
made, with regard to rent, for the fire department or the ambulance Mr Onos noted the
cost to maintain the building including utilities was approximately $7 000 00 per year and
further noted anew roof was needed at a cost of approximately $10,000 00 The estimated
life expectancy for the building was noted as being twenty years A discussion followed on
the County s share of costs for both the ambulance and Linden fire department
Mr Boake moved a letter he sent to the village of Linden requesting further clarification
regarding their offer to purchase the Linden ambulance-fire hall and requesting
information about possible terms for a twenty year agreement for the use of this building
by the fire and ambulance services
CARRIED
It was noted this correspondence should be sent out as soon as possible as the village was
only holding one council meeting in July
Mr Onos left the meeting time 2 55 P M
The May 31/98 bank reconciliation and net cash comparison reports were presented
Mr Hanger moved approval of the financial reports, as presented
CARRIED
Mr Vickery moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Hoff, Vickery, Lmven and Wagstaff
CARRIED
Mr Hanger moved to table agenda item #129 Draft Policy re Unbudgeted Expenses,
until the next meeting
JDWIN
CARRIED
APPROVAL OF
FIRE CHIEFS
MEETING
MINUTES
P')11, <.,y d- Z-57-729F&
< rr av7
LINDEN
PROPOSAL TO
PURCHASE
AMBULANCE
HALL
ONOS OUT OF
MEETING
APPROVAL OF
FINANCIAL
REPORTS
APPROVAL OF
ACCOUNTS
UNBUDGETED
EXPENSES
POLICY TABLED
9
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KNEEHILL COUNTY COUNCIL MINUTES
June 23 1998
Mr Jeffery reported a meeting date for discussing the Trochu fire hall had been confirmed TROCHU FIRE
for Thursday, June 25/98 at the town of Trochu It was noted Mr Jeffery and Councillors MEETING DATE
Vickery and Boake would be attending this meeting on behalf of the County
Mr Wagstaff reported he would be attending a meeting of the Trochu Hall Development
Committee and requested Council's consideration for a letter of support for the project
noting the Committee is applying for a grant and requires all letters of support prior to June
30/98 It was noted the following questions needed to be addressed does Council support
a new hall will Council provide equipment, manpower, gravel etc for the project and if so
to what extent, will Council give any other type of support, what other considerations is
Council willing to give Mr Wagstaff advised a Society had been formed with membership
eligibility extended to all residents in Trochu and the Trochu recreation area the building
will not proceed until all the money is in place, the town of Trochu has donated the land for
the facility estimated costs for the facility is between $780 000 00 $800,00000 A
discussion followed on the possibilities for the fire hall to be attached to the hall and
advantages of same the matter being premature at this point as it is uncertain what is
happening with the fire hall the need to treat all communities equitably It was agreed the
County was not opposed to a new hall but was in no position to commit at this time because
of various unknown factors
Mr Wagstaff moved the Trochu and District Community Hall Development Committee
he advised as, follows
1 Current Kneehill County Policy 15-5, Community HaUlFacility Grant, provides for
each urban centre to receive an annual grant of two thousand dollars ($2, 000.00)
towards the cost of operating their community hall /facrhty
2 Kneehill County is not opposed to this hall,facility but, at this time is in no position
to commit hut, does support in principle and may consider providing some
equipment and manpower for site preparation should this project proceed and this
work fits in with the County's work schedules and projects
CARRIED
A recess was held from 3 20 P M 3 30 P M
Mr Jeffery reported Mr Ed Dunay assessor was adjusting the following assessments,
because of errors and /or omissions, as provided for under Section 305(1) of the Municipal
Government Act
Roll #4683000 Pt NW 30 33 25 W4 Smith, Gerald and Evelyn
Roll #I 115000 Pt SW 08 29 24 W4 Parsons John S
Mr Boake moved the 1998 property taxes for Roll #4683000 and Roll #1115000 he
adjusted to reflect the revised assessments
CARRIED
Mr Boake discussed the quotes he had received regarding the office security, reporting
prices ranged from $526 00 for a camera installed to $1,128 00 for a twenty four hour VCR
installation
Mr Hanger moved to accept Mr Boake's report and further, this matter be tabled until
a later date.
CARRIED
Mr Jeffery reviewed the December 31 /97 draft financial statements for the village of
Torrington noting the statements reflected a total of $1 7 million in assets broken down as
follows $1 4 million engineering structures, $160,000 00 buildings, $95,000 00 machinery
and equipment $87 000 00 land, $29,000 00 vehicles Mr Jeffery further noted there was
.HXMIN
TROCHU HALL
DEVELOPMENT
COUNTY'S
COMMITMENT TO
TROCHU HALL
DEVELOPMENT
TAX
CENCELLATION
APPROVAL
OFFICE SECURITY
TABLED
TORRINGTON
FIN STMTS.
KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
no current listing itemizing these assets to these totals
®
Mr Lonnie McCook and Mr Ian Martens entered the meeting briefly to adjust the
thermostat and left upon completion of this adjustment time 3 45 P M
Mr Jeffery continued the review of the Torrington financial statements noting property
taxes for 1997 totalled $123,591 00, capital assets in the amount of $23 064 00 had been
donated away at December 31/97 and the previous auditor was willing to provide his files
TORRINGTON
and information to the County
FIN STMTS
Mrs. Lowen moved to accept and file
CARRIED
Mr Wagstaff discussed the issue of a bylaw enforcement officer /special constable for the
County noting a motion from a previous meeting, had been approved to table this matter
until the Organizational Meeting in October 1998 Mr Wagstaff noted he did not feel this
matter and any decisions regarding same should be put to a new Council Any new
Councillor would need time to understand the policies history etc of the municipality A
®
lengthy discussion followed on the advantages and disadvantages of a bylaw enforcement
officer /special constable the importance of protecting the road surfaces, Alberta
Transportation and Utilities statement that every dollar paid for bylaw enforcement on roads
BYLAW
saves three dollars in maintenance, if this statement is correct, why does Alberta
ENFORCEMENT
Transportation and Utilities not have more officers patrolling roads instead of decreasing the
SPECIAL
manpower in this department the possibility of setting up a task force of stakeholders to
CONSTABLE
look into bylaw enforcement, thus removing this issue from the political arena It was
ISSUE TABLED
agreed any new councillors would need time to familiarize themselves with these issues
UNTIL OCT 1999
Mr Hanger moved to defer the issue of a bylaw enforcement officer /special constahle to
the 1999 Organizational Meeting
CARRIED
The following committee reports were presented
■ Drumheller & District Solid Waste Management Association April 9/98 minutes Mr
Boake updated Council, reviewing the year end reports and noting the County could
COMM. REPORTS
apply, to the Association for 75% reimbursement for the cost of the cement pads, at the
transfer sites (Linden Three Hills and Torrington)
r -1,'b ys
Mrs. Lowen moved approval of Mr Boake's report on the Drumheller & District Solid
DRUM SOILD
Waste Management Association
WASTE MGMT.
CARRIED
F�
■ Special Places 2000 Local Committee The Rough First Draft of the Recommendations
Report was distributed to all Councillors and Mr Wagstaff requested they read same
and direct any comments or questions to him prior to the next Special Places meeting
scheduled for Thursday, June 25/98 Mr Wagstaff further noted he would present the
County s letter regarding Buffalo Jump Provincial Park to the Committee and request
they take the County s comments into consideration when finalizing their
recommendations
Mr Jeffery left the meeting time 4 15 P M
SPECIAL PLACES
F�
■ Mr Wagstaff further noted this Committee would be taking into consideration the
leases from
grazing report the task force headed by MLA Tom Thurber Mrs Vetter
indicated she was in favour of the idea of having grazing leaseholders provide permits
to visitors of the designated Special Places areas
.11MVIN
11
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C
[A
KNEEHILL COUNTY COUNCIL MINUTES
June 23, 1998
Mr Vickery moved approval of Mr Wagstaff'.s report on the Special Places 2000 Local
Committee.
CARRIED
■ Kneehill Housing Corporation June 11/98 minutes. Mr Hanger reported the grant
funding under the Lodge Assistance Program had been approved by AB Municipal
Affairs This is for ten additional units at the Golden Hills Lodge Mr Hanger further
reported the Board appreciated the County paying its requisition ahead of time
Mr Jeffery re entered the meeting time 4 20 P M
Mrs. [getter moved approval of Mr Hanger's report on the Kneehill Housing
Corporation
CARRIED
■ Kneehill Adult Learning Society Mrs Vetter reported on the June 18/98 meeting
noting arrangements are fully underway for the Elderhostel
Mrs Lowen moved approval of Mrs getter report
KNEEILL
HOUSING CORP
CARRIED KALS
77
■ Three Hills & District Seed Cleaning Plant Councillors Vickery and Hanger reported
advising Mrs Deak attended the last meeting and recorded the meeting minutes, the THREE HILLS
corporate Minute Book has not been located and when found, work will begin on SEED PLANT
policies
Mr Wagstaff moved approval of this report
CARRIED
Mr Jeffery reported an invitation had dust been received for the Reeve to participate in the
1998 Senior Summer Games torch relay on July 21, 1998 SUMMER GAMES
TORCH RELAY
Mr Boake moved the Reeve or Deputy Reeve participate in the 1998 .Senor Summer
Games torch relay on .Iuly 21, 1998.
CARRIED
Mrs Lowen moved the meeting ail ourn
CARRIED ADJOURNMENT
Time 4 35 P M
Reeve Mumcip A mi t for
MIMIN
12
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.101IN C JEFFE:RY RE:POR7
,June 10 23, 1998
REPORT.
Balance Forward $ 441 96
1 Gave a map to Russ Horvey for the ASB 10.00
BALANCE $ 451 96
CORRESPONDENCE
1 June 9/98 RC0030824 AB Treasury $1 500 00 Fines distribution
2 June 15/98 AB Gazette.
3 May 1998 Fines Disbursement Suminary
4 Mountain View Funeral Chapel Funeral Planning Survey
5 June 1998 David Thompson Health Region newsletter
6 Sumner 1998 Alberta Opportunity Company newsletter
7 Spring 1998 ECO Vue newsletter
8 1998 David Thompson Visitors Guide
9 Summer 1998 Imperial Oil Review magazine
10 June 1998 Canadian Speeches magazine
1 I Employment Opportunity Public Works and Utilities Operator I - Town of Devon
12 Employment Opportunity Director, Infrastructure Services Director Public Services Director
Corporate Services Sturgeon County
13 Employment Opportunity CAO District of Invernicre.
14 Employment opportunity Agricultural Ficldman County of Stettler
15 Seminar Advertising Thinkiig Outside the Lines
16 Conference Advertising Environmental Law & Regulation in Alberta
17 Seminar Advertising Troubleshooting, Maintaining and Upgrading PCs
18 Scminar Advertising How to Handle People with Tact and Skill
19 Seminar Advertising Leadership & Management Skills for Women
20 Seminar Advertising How to Deliver Exceptional Customer Service
21 Course advertising Certified Pools /SPA Operator Course
22 Advertising Communication Briefings newsletter
23 Advertising DeVry Institute
24 Advertising IBM
25 Advertising Hewlett Packard
26 June 8 & 15/98 Journal of Commerce newspaper
27 June 10 & 17/98 Drunnhcller Mail newspaper
28 June 10 & 17/98 The Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Chan's Agri, Business Ltd NE 26 28 24 W4
2 x 24 x100 Greenhouses $20 000 00
2 Sowcrby, Trevor SW 06 -30 21 W4
Mobile home 14'x78' & Shop 40 x80 $70,00000
3 A.J Consulting Ltd
Barn 28 x40
4 Tocws, Chester
Poultry Bann 14'x35'
5 Mueller, Donald
Farm Shop 51'x100'
Minute /jcycport 1998doc
SW 10 31 22 W4
$12 000 00
SW 33 30 25 W4
$8,000.00
NE 06 31 21 W4
$100,000.00
I r
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LJ
TRANSPORTATION AND UTILITIES JUNE 23/98
1 The paving on 836,841,and 582 is wrapping up Lines and clean tip are left
2 I talked with Lawrie about the Miller project and getting dirt for the project By the
looks of things we re going to need dug outs and lots of dirt The dirt has been agreed
to by one of the land owners with conditions for dust control Other sources for dirt
are not available due to the lack of hills and flat terrain
3 The boys are up working in division 7 on culverts and bridge files
4 The graders are working extra hours this week to catch up with the wet weather
5 The dust control program will start this Thursday weather permitting
6 I would like a motion from council to go ahead and sell at auction the trucks and old
grader that we have replaced T 53 1984 van, T 15 1981 one ton chev T 51 1982„y°'°� °`
one ton chev,T 16 1988 '/2 ton,T 22 '/z ton dodge,P 01 740 A Champion grader
7 The gravel crew is working down south
8 The crack filling should be done this week and then we will be paving and chipping