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HomeMy WebLinkAbout1998-06-03 Council Minutes• U EXECUTIVE COMMITTEE REPORT June 3 1998 The Executive Committee of Otto Hoff Richard M Vickery and M Glen Wagstaff met on Wednesday, June 3 1998 at the Kneehill County office in Three Hills commencing at 9 00 A.M Mr John C Jeffery Administrator, was present along with Mrs Jennifer Deak Assistant Administrator, who recorded the minutes Mr Rinus Onos, Operations Director, Kneehill Ambulance, entered the meeting The following items were reviewed 1_ Kneehill Ambulance Report Mr Onos gave an update to June 1/98, on year to date calls and personnel totals reporting a total of 232 responses had been made (52 calls in May) of which 164 were Three Hills station responses The Disaster Services Officer for Elnora will be presenting a request to the Elnora village Council to have Kneehill Ambulance service their area It was noted the demographics and the shorter response time for the Kneehill Ambulance were prime considerations for this request It was further noted in the north western portion of Kneehill County which was closest to Innisfail the usual procedure and protocol is to request the nearest ambulance service and then as a courtesy, obtain permission from the designated ambulance service to enter their region to take the ambulance call Mr Onos reported he had sent letters to all the volunteers advising of a mandatory staff training meeting, scheduled for tonight The city of Calgary would be making a presentation on proper completion of patient care reports and the importance of correct completion of this document Mr Onos further noted, in addition to the letter he had also telephoned the volunteers to emphasize the importance of attending this training session Mr Onos expressed concerns about the number of people showing up on scene at serious traffic accidents, citing the recent traffic fatality at Acme as a prime example the public at large in additional to extra ambulance volunteers, had swarmed the accident scene Mr Onos compared this response to a later ambulance emergency call in the Acme area, which was not as spectacular as the motor vehicle accident and where he had difficulty in getting ambulance personnel to attend to the call Executive Committee recommends a follow up letter he sent to all those ambulance volunteers who do not attend the June 3198 training session requesting a valid reason for their absence Z. E911 Update Mr Gordon Stewart, Red Deer E911, has responded to the County's inquiry about full dispatch for the E911 service and advises Red Deer's emergency services department is working with a number of communities and agencies interested in dispatch services Their plan is to come up with a cooperative approach that will meet the needs of all the communities and have a system that is economically viable and stable Executive Committee recommends to accept and file Mr Onos left the meeting and Mr Lonnie McCook Public Works Superintendent entered the meeting time 9 25 A.M 3— Village of Torrington ATV A registration has been received for a 1984 ATV, registered to the village of Torrington Upon investigation this vehicle was found at the former town foreman s house and has now been retrieved by the County and brought to the County shop in Three Hills A discussion followed on possible uses for this vehicles and it was suggested it could be utilized by the ASB department for spot spraying CIMD /Minute /EC I998.doc Page 1 r% • L EXECUTIVE COMMITTEE REPORT June 3, 1998 Executive Committee recommends the Public Works Superintendent check out this vehicle to determine its condition and possible uses 4 Gordon Drabble Claim Mr Gordon Drabble, Calgary has telephoned Mr McCook advising he had a flat tire and hit the ditch with his car, causing damages Mr Drabble was unsure of the location of this incident but feels confident it was on Kneehill's roads Mr McCook has advised Mr Drabble to send a letter to the County with all the particulars (location etc.) Executive Committee recommends to accept and file 5 Alberta Transportation and Utilities Land Purchase Alberta Transportation and Utilities has advised of the purchase of 0.21 of an acre of land for the Highway 9 upgrading, from Irene Pedrini (Pt SW 26 28 20 W4 Parcel 'A' Plan 5588 GW) for a purchase price of $2,960.00 Executive Committee recommends to accept and file and further, this land sale be reflected in the assessment and tax records 6— SH 806 Road Project Contract (from north of Linden to SH 583) Torchinsky Engineering Ltd has forwarded a summary of the tenders received for the SH 806 project from north of Linden to SH 806 The lowest tender was submitted by Central City Asphalt of Red Deer with a bid of $2 197,314.00 Total estimate for the project including the construction, contingency engineering and potential bonuses, is $2,468,98170 Mr Jeffery reported the County had written to Alberta Transportation and Utilities requesting approval to award the tender to the low bidder Under date of June 1/98 Alberta Transportation and Utilities has advised approval to award the tender and will be preparing the agreement for the project Executive Committee recommends to accept and file 7— Parkland Airshed Management Zone (PAMZ) The 1997 annual report from PAMZ has been received along with notice of their annual general meeting to be held on Tuesday June 9/98 at the Best Western Hotel Olds commencing at 7 00 P M Executive Committee recommends approval for any Councillor interested in attending this meeting 1— May 27/98 Letter from AAMD&C re Rail Car Reflective Taping The AAMD &C has forwarded the government's response to the Fall 97 resolution to require reflective stripping on both sides of all rail cars and locomotives The government advises it had a program in 1961 to subsidize this installation This program was terminated in 1961 and currently Transport Canada is investigating a number of areas where improvements could be made to increase safety Executive Committee recommends to accept and file 9 Road Damage Policy At the April 28/98 Council meeting a motion was approved to have Mr Jeffery and Mr McCook draft a policy that would address road damages due to agricultural operations Mr McCook then reviewed the problems, concerns and possible solutions to this issue Problems include the damages by overweight trucks overweight trucks damaging one road and then moving onto another road the time spent by County graders on routes used by feedlots intensive livestock operations etc and the s b t 1 u sequen neg ect on the balance of County roads in the division Possible solutions include bylaw enforcement and conditions in place through the Municipal Planning Commission to address, build, if C:/MD/Minute/EC 1998.doc Page 2 �=� ntCaro �P�IS F� FL- S� /- '2 /Y1w mC4 111/� Fes.- 0 U 0 \J EXECUTIVE COMMITTEE REPORT June 3. 1998 needed and maintain roads Executive Committee recommends copies of these problems, concerns and solutions beP.� of provided to each Councillor for further discussion and this issue be referred to the Organizational Meeting eXI'-IXJ. Al >J Aiz 10. Recreation Areas Maintenance and Operations Contract The above contract between the County and Allan Mills, for the operation and maintenance of Keiver's Swalwell Braconmer and Torrington parks, for the 1998 season (May 1 Sept 9/98) has been prepared The contract amount is $7 300 00 plus 5% of the gate receipts Mr Jeffery noted the County had offered the use of the parks to the 1998 Senior Games The Games Society has advised they will be issuing vouchers to participants for free camping This will be taken into consideration when calculating the percentage of park receipts payable to Mr Mills Executive Committee recommends this contract be signed and duly executed 11. 1998/1999/2000/2001 Secondary Road Program & Secondary Priority The 1998 2001 secondary road program and secondary priority lists have been prepared Under the secondary priority projects, final paving projects have been given priority A copy of these documents have been provided to each Councillor Executive Committee recommends the County put its next three year priority projects as paving projects and budget two million dollars per year for the secondary road 2 of project with 2596' of this amount being the County's share and 75% being the provincial government's share but with the addendum to be prepared to expect higher /";"8Zs � costs 12 Road Committee Referrals Mr McCook reported Mr Randy Pliva had advised Renaissance was bringing mud onto the gravel road, by his residence when accessing a well site south of the Drumheller penitentiary A request was made to add Sherring to the Road Committee Executive Committee recommends the above items be added to the Road Committee 13. Road Crew July 1/98 Arrangements Mr McCook requested the Road Crew be allowed to work two Saturdays in lieu of having Thursday July 2 "' and Friday July 3`d off along with the general holiday of Wednesday July 15` Executive Committee recommends approval of this request 14. Wimborne Road Pro,ect Doug Carlson Request Mr Doug Carlson has signed the agreement for the above road project including the provision to have his fence removed and replaced This mile of fence has been taken out but now Mr Carlson does not want the fence replaced The policy rates for fencing were reviewed Executive Committee recommends Mr Carlson receive a net compensation, at policy rates, for his fence ($2,500.00 500 00) of $2,000 00 per mile Mr McCook left the meeting time 10 35 A.M 15. Employee Wage /Salary Increase A salary comparison was reviewed for the Public Works Superintendent and Development Officer salaries C:/MD /Minute/EC 1998.doc Page 3 'C-:T rr)ayo Z" I-il £ y1%T mEVo To Ad s /HH.r.'oGC f�Or/ /SEC 0 C� 0 EXECUTIVE COMMITTEE REPORT June 3, 1998 Executive Committee recommends Mr Jeffery provide further details for provision of an increase o .f 2 21/2% or employee wa es and salaries effective July 1/98 .f g ff l y rrra�rr�-t Executive Committee recommends the Public Works Superintendent salary be increased to $60,000 00 per annum with this amount to include the July 1198 percentage increment Executive Committee recommends the administrator be allowed, at his discretion, to increase the Development Officer's salary up to $3,500 00 for the 1998 year 16. Letter to RCMP re. Authority to Evict A letter has been prepared to all the RCMP detachments serving the County giving their officers the authority to evict any person(s) from the County s municipal parks This authority will be at the RCMP officers discretion as they deem necessary Executive Committee recommends approval for this authority. The meeting recessed for lunch 12 05 P M 1 25 P M 17. Ministerial Order re Torrington Financial Statements A Ministerial Order has been received granting an extension until June 1/98, to complete the December 31/97 financial statement reporting requirements for the former village of Torrington Mr Jeffery then telephoned Mr James Ablett, the auditor and was advised Mr Ablett would contact AB Municipal Affairs about this matter Executive Committee recommends to accept and file 18. 1997 Kneehill County Fact Sheet The 1997 Fact Sheet has been completed New items in 1997 include information on bridges development permits, intensive livestock operations and wellsites Executive Committee recommends to accept and file and provide copies of this Fact Sheet to all councillors 19. 1997 Financial Statements for Publication Mr Jeffery reviewed the 1997 financial statement presentation for the newspaper, including the Annual Reeve s Report Executive Committee recommends approval of this financial statement presentation for publication in the newspaper and further upon request from a councillor, provide copies of this documentation 20. New Canada Act The official federal opposition has sent information regarding the draft of the above Act which includes a section specific to municipal governments whereby the government of Canada recognizes municipal governments as the first level of government in Canada and agrees to ensure municipal government representation at federal provincial conferences dealing with the provision and financing of essential services Executive Committee recommends to accept and file 21. May 27/98 letter from AAMD &C Re FOIPP Discussion Paper The AAMD &C has submitted a paper to the provincial FOIPP Review Committee dealing with broad issues of FOIPP (Freedom of Information and Protection of Privacy Act) including clear direction on paramount issues, protection of all documents forming the basis of "in camera" discussions, fees to reflect real costs for providing information C: /MD /Minute /EC I998.doc Page 4 fll�e �p.*' of M,�Jdvres CoProF F/s T lJ,�e,J i%w • u EXECUTIVE COMMITTEE REPORT June 3. 1998 under FOIPP and protection of private records of elected officials Executive Committee recommends to accept and file 22. Town of Olds Bylaw Enforcement Officer Mr Jeffery reported the County "borrowed" the services of the town of the town of Olds bylaw enforcement officer on May 29/98 to solve a dog problem in Swalwell This was a one time deal and should the occurrence happen again a longer term solution will have to be look at Executive Committee recommends to accept and file 23. May 27/98 Letter from Village of Carbon re New Fire Agreement The village of Carbon has supported the proposed take over by the County, of the operational and capital costs of the Carbon & District fire department to principle with the request two trucks be stationed to Carbon at all times (to maintain the current fire insurance premium levels for the village residents) The village has also inquired about the ownership of the joint equipment purchased so far A meeting has been scheduled for Tuesday, June 16/98at the village of Carbon office commencing at 1 00 P M for the County s Fire Committee (Bob Boake and Marylea Lowen) and Carbon s fire chief, Brian Holsworth, Councillor, Len Cunningham and Administrator, Wendy Barber Executive Committee recommends approval to station two fire trucks in Carbon with the understanding if afire truck goes down in another part of the municipality, one truck from Carbon would be relocated to address this situation. 24. Councillor CPP Reporting The County has been made aware of a recent ruling concerning the reporting of councillor CPP pensionable benefits The ruling is that CPP pensionable benefits should be the same as taxable benefits In the past, the County has included the municipal officer s allowance as part of CPP pensionable earnings, thus maximizing the councillor's CPP benefits This amount was not the same as taxable earnings which were reduced by the municipal officer s allowance Executive Committee recommends, for 1998 and subsequent years, CPP pensionable earnings be reported as per Revenue Canada ruling, that is the same amount as taxable earnings 25 Torrington Lions Club Request to Purchase School Ball Diamond Mrs Vetter has advised the Torrington Lions Club has inquired about the possibility of buying the ball diamond behind the Torrington School Mrs Vetter has referred the club to Dr McKinnon Golden Hills Regional Division Executive Committee recommends to accept and file 26. Bleriot FerryAAgreement Alberta Transportation and Utilities has amended the above agreement between the County and the province by deleting the second sentence in item 5n (It is agreed all replacement shives are capital items not operational equipment and therefore to be only maintained by the Minister) It was noted this sentence is included in the agreement between Ledcor and the County it is irrelevant in the agreement between the province and the County as the province pays for all costs Executive Committee recommends this amended agreement be approved and duly executed. 27 Huxley Subdivision Pt Lot 9 Block 10 Plan 6680 AP (George) C:/MD/Minute/EC 1998.doc Page 5 F� F� �7,75e- 4wd-r Aa�u >�� i998 4 EXECUTIVE COMMITTEE REPORT June 3, 1998 The above subdivision was conditional upon the relocation by Mr and Mrs George, of the outhouse used for the ball diamond It was agreed the outhouse should be relocated to Lot 8 or further south Executive Committee recommends Huxley Community Association appoint the new location for the outhouse 28. 1998 Senior Games The Senior Games are encouraging businesses to promote the Games by decorating their windows with posters, wearing Games attire, distributing Games maps to visitors Executive Committee recommends Games maps and posters be placed in the administration office 29. AB Municipal Affairs Survey The Local Government Services Division has requested the completion of a survey regarding Its service delivery Executive Committee recommends Mr Jeffery, Mrs Deak and Mr Dunay complete and respond to this survey. 30. Regulatory Options for Livestock Operations Responses have been received from the M.D of Starland and Tainsh Howard who is representing several Intensive livestock operators Starland is of the opinion the Code of Practice should be set out in a provincial regulation, there should be mandatory reviews permits for lagoons consistent rules existing intensive livestock operations should comply with current regulations taxation of Intensive livestock operations is important Tainsh Howard states municipalities should have control over zoning, through their Land Use Bylaw the province should be responsible for structural standards Interpretation and enforcement, the province should provide a checklist municipalities should give information to all relevant parties (interested parties be defined as those within a five mile radius), approval to be at the provincial level, appeals to be removed from the local level and handled by a separate and independent appeal board preserve first priority use of the land It was noted copies of these responses have been provided to each Councillor Executive Committee recommends to accept and file. Mrs Deak left the meeting time 2 20 P M 31. Council Minutes The Executive Committee edited the May 26 1998 council minutes for publication In the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee meeting then adjourned J nife Deak Assistant Administrator C: /MD /Minute /EC 1998.doc Page 6 / -- 7 > SSo7 S�,edEy C'o�lo�� �Fi+x�v )r�'a pew