HomeMy WebLinkAbout1998-05-21 Council MinutesEXECUTIVE COMMITTEE REPORT - May 21, 1998
The Executive Committee of Otto Hoff, Richard M. Vickery and Robert E Boake met on
Thursday May 21 1998, at the Kneehill County office in Three Hills commencing at 8 30
A.M Mr Lonnie D McCook Public Works Superintendent was present along with Mrs
Jennifer Deak Assistant Administrator who recorded the minutes
Mr Rmus Onos, Operations Director, Kneehill Ambulance, entered the meeting
The following items were reviewed
1 Kneehill Ambulance Request to hire summer help
Mr Onos requested approval to hire a person for the months of June, July and August to
assist the ambulance operations, noting holidays and special events (rodeos) were
scheduled during this time period Mr Onos noted the volume of calls had risen
significantly, there was monies in the budget that could be used for this expense, in
previous year's help had been hired during the summer Mr Onos discussed the
possibility of keeping the person hired for the summer on after August, noting the current
ambulance call volume justified a third person When asked about the possibility of
volunteers covering the busy periods of the summer months, Mr Onos noted the
volunteers have permanent fobs and cannot be on call all the time Mr Onos noted Mr
Sean Stickel a paramedic student, was residing in Three Hills and could possibly be
interested in this position Mr Onos discussed the arrangement the ambulance service has
with Karen Toews Linden Ms Toews is paid $20 00 per day to be on call and do
various jobs at the Linden hall and earns $14 00 per hour when out on a call A discussion
followed on the use of the Explorer vehicle, at a reduced ambulance rate to transport
patients that were not critically ill
Executive Committee recommends Mr Onos proceed to hire a qualified person to help
with the ambulance service during the months of June, July and August, on the same
remuneration basis as Ms. Karen Toews, Linden.
Mr Onos left the meeting time 8 45 A.M
2 Braconnier Park - Sell Back Aueement
AB Environmental Protection is preparing the necessary documents to transfer the park to
the County The title will be subject to a Sell Back Agreement, that has been duly signed
by both the County and AB Environment
Executive Committee recommends to accept and file.
3 Linden Rubble Pit
Both the village of Acme and Linden have responded to the County's letter to form a
committee comprising of a representative from Acme, Linden and the County, to
investigate the purchase of land for a new rubble pit Acme's representative is Jim
Schwartzenberger, Linden's representative is Elvin Blosser and Jake Klassen (alternate
Annon Hovde) and the County's representative is Bob Boake
Executive Committee recommends Mr Boake proceed to arrange a meeting with these
Committee members '&d '
Mrs. Lori Wildeman entered the meeting - time 8 SS A.M
4. Schmautz Land Lease S %2 20 -32 26 -W4
Mrs Wildeman advised Mrs Val Leibel the lessee (Rick Leibel) of the above noted lands,
was requesting the lease payments for this land rental be made in two installments May
30/98 $3 350 00 and November 30/98 $3,350 00 for the total annual rental amount of
$6 700 00
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Executive Committee recommends this request to make the lease payment in two
installments be approved
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Mrs Wildeman left the meeting
5 Mt Vernon Water Co op Association Ltd. 1998 Annual Meeting
Notice of the 1998 annual meeting for the Co op has been given The meeting is
scheduled for May 25/98 at the Three Hills Provincial Building, commencing at 7 30 P M
Executive Committee recommends the Water Committee members (Bob Boake and a ci
Marj Vetter) attend this meeting "x"Es
6 Road Crossing Agreement for High Pressure Pipelines -%A""3
Mr McCook has requested clause 6(p) of this agreement be changed to reflect the 4V5 w ../,cwr ZOO>
Operator pay the costs to expose the pipeline The current agreement states the lazf,6"Ac
municipality pays these costs with the operator paying the costs if the pipeline needs to be A� �"�" NA ✓E �"�
relocated, lowered, etc Mr Jeffery has noted the original agreement is reasonable as the
municipality is requesting the exposure Mr McCook noted the costs for these exposures i,w 4/4's
are increasing, the municipality does not charge to expose their lines for various utility
companies etc
Executive Committee recommends this agreement be changed to reflect the Operator
pay for any exposures and further this new agreement be applicable only to new
companies requesting this high pressure pipeline agreement.
7. Bridge File #1876 INW 10 -30 25 W4 (Esau Pit Bridge)
Mr McCook has written to Alberta Transportation and Utilities about the above noted
bridge file advising Torchinsky Engineering is the County's bridge consultant, requesting
funding for this bridge project ($35 500 00) advising the County considers this bridge file
eligible for GAP 02 criteria (provincial funding)
Executive Committee recommends to accept and file.
8 Request for Street light - Swalwell
Ms Susan Moore of Swalwell has requested a street light mid way along Alberta Avenue
Executive Committee recommends this request be referred to the Road Committee.
9 Information Request re. Highway 9 Upgrading
Mr Doug Herman has requested information regarding the upgrading of Highway 9,
scheduled for the spring of 1999 Specifically, Mr Herman wants information about the
access roads proposed to access the highway Alberta Transportation and Utilities is
proposing to have these access to eliminate the number of direct approaches onto the
highway Mr McCook reported he and Mr Jeffery had met with Mr Graeme Milne,
Torchinsky Engineering, the contractor for the project, to discuss this matter It was
noted these are access roads, not service roads, these access roads will be either the
landowner's or Alberta Transportation and Utilities responsibility not the County's, it will
be the landowner s responsibility to deal with Alberta Transportation and Utilities on this
issue the Municipal Planning Commission will have to address any future subdivisions
along these parcels and ensure this private access road becomes part of the subdivision
Executive Committee recommends a letter be sent to Mr Doug Herman explaining the
status of these access roads, as noted above.
10. Road NE & SE 16- 29 -23 -W4
Mr McCook reported High Calibre Ranches has been bought out by Mr Cam Buyer
Mr Buyer will be speaking with Mr Mike Stern about the fence and coming to some
agreement Mr McCook has advised Mr Buyer this is a public road and the County will
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not become involved unless there is a problem
Executive Committee recommends to accept and file.
11 Alberta Transportation and Utilities letter re Use of Off Road or Flotation Tires
Alberta Transportation and Utilities has requested information from municipalities
regarding vehicles equipped with off road or flotion tires damages, safety factors, etc
Mr McCook has advised the only real damage is from heavy lug tracks on the roads and
the use of these tires is when a vehicle travels around a corner
Executive Committee recommends the above noted concerns be forwarded to Alberta
Transportation and Utilities
12 Vehicle Overweight Violations on County Roads
Mr Dan Beaudry Transport Officer with Alberta Transportation and Utilities has
provided copies of some overweight infractions on the County s roads The Hutterian
Brethren Church of Sandhills was found to be 12 450 kg overweight on SH575 the
officer also found twelve weigh slips that showed overweight infractions this matter is
under further investigation by Alberta Transportation and Utilities Kneehill Soil Services
was also ticketed for overweight on SH 575, the driver requested a certified scale reading
and proceeded to Morrin where the over weight proved to be higher than the portable
scale reading thus the fine was increased The Executive Committee noted this issue has
been referred to the October Organizational Meeting
Executive Committee recommends copies of this documentation be provided to all
Councillors and this matter further discussed at the Council meeting`P l °e2•� m"`""
13 Gravel Testing Agreement
A few years ago a new gravel testing agreement was approved whereby the landowner
agreed to pay the County, a set equipment rental rate, to undertake gravel testing on his
land and further agreed to grant the County first right to negotiate terms of a gravel lease
or the right to purchase the gravel should any gravel be found on the land Prior to this
agreement another gravel testing agreement existed whereby the County paid for the
testing and paid the landowner $0 60 per cubic yard royalty on any gravel found on the
land
Executive Committee recommends the more recent gravel testing agreement (charge
for gravel testing and first right to negotiate terms) be the approved gravel testing
agreement and the older gravel testing agreement be null and void
14. Bigelow Dam Recreation Area
The recreation site at the Bigelow Dam, which is operated by Ducks Unlimited, was
discussed
Executive Committee recommends the Road Committee check out this site and bring a
recommendation back to Council regarding the recreation area.
15. Garbage Pick Up in Torrington
Mrs Irene Wilson has advised the garbage contractor will only pick up three garbage bags
per household and will not take grass clippings There was a community garage sale in
Torrington last week, resulting in several extra bags of garbage. When SCA, the
contractor was contacted regarding this matter, the County was advised SCA s price was
based on three bags per household, SCA will take three bags, whether grass clippings or
household garbage but, if there are more then three bags they will take household garbage
before grass clippings When noted this is not stated in the contract, SCA recommended a
special garbage pick up be organized for recyclable materials Sundre does this SCA
also expressed concerns about rural people taking their garbage to town for pick up but
when asked for specifics declined to provide any SCA also advised most people compost
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their grass clippings and do not put them out for the garbage one trailer in Torrington had r- i4,iv,.14.,r�-4-d
16 bags of garbage SCA noted they do not have any problems in the other County�� Pig
hamlets
Executive Committee recommends the contract with SCA be checked into and a report
brought back to Council. ma�r�s
16 1998 AB School Foundation Fund (ASFF) Credit
AB Education has approved the Kneehill County (Village of Torrington) request for a
credit of a portion of the 1998 ASFF property taxes in the amount of $18 025 67
Executive Committee recommends to accept and file.
17. AB Community Development Recreation Volunteer Recognition Award
AB Community Development has forwarded the nomination forms for the above noted
recognition
Executive Committee recommends this information be forwarded to the Torrington ��P�o�7����
Tourism Action Society.
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18. Council Meeting Dates July 1998
Executive Committee recommends, in order to accommodate the 1998 ASB
Conference (luly 14- 17198), the council meeting dates in July 1998 be re- scheduled as
follows �07� PA',54
Council Meetings - July 7"h and 21' iA P & 'XPpP�
Executive Committee Meetings -July 2 "d and .luly 17`" (commencing at 1 30 P M.)
19. Strathmore Hire A Student
The Strathmore Hire A Student Coordinator Toby White has send a letter advising the
Strathmore Hire A Student office, operating out of the Wild Rose Economic Development
Centre, is now open
Executive Committee recommends to accept and file.
20 Letter from Ulster Petroleum re: April 215t Residents Meeting Area Update
Ulster Petroleum has sent a letter to Mr Vickery thanking him for attending their April
21 `t Open House A copy of this letter has been given to Mr Vickery
Executive Committee recommends to accept and file.
21. FOIP Training Courses for Local Government Bodies
AB Municipal Affairs will be conducting the Freedom of Information and Protection of
Privacy ( FOIPP) Training for Local Government Bodies and has provided one
complimentary registration for the Kneehill County FOIPP Coordinator/Director to attend
this three day training course The course is designed to provide a sound basis for
understanding, implementing and responding to the requirements of the FOIPP Act and
the skills to impart this knowledge to others within their organization
ExecutKe Committee recommends Mrs. Deak be appointed the FOIPP Coordinator for
Kneehill County and attend this FOIPP training course, either in Calgary of Red Deer
22. Office Security
A recent incident was discussed with the Executive Committee A stranger was found
downstairs and when a staff member inquired how they could assist this person responded
that she was reviewing her will Mrs Deak was informed of this incident and went
downstairs to investigate but found the entire lower level of the building empty The
doors into the lower level office area have not been locked and staff with offices
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downstairs informed of this situation. A discussion followed on security measures and
surveillance equipment for the lower level of the building
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Executive Committee recommends this matter be referred to Council for further
discussion.
23 AAMD &C Correspondence re. Retaining a Standard Mapping Base in Alberta
The AAMD &C has requested all members to support their request to retain a standard
digital mapping base Since June 1996, when the province discontinued its funding of a
base mapping Spatial Data Warehouse has provided this service In order for this
company to remain viable and continue to improve and update the digital mapping base
the support of the provincial government is required The AAMD &C has enclosed a
sample letter of support for a standard mapping base and requests all members to forward
same to the Hon Ty Lund and the Hon Iris Evans
Executive Committee recommends Kneehill County send this letter of support to the L X77 Spur
Hon. Ministers Lund and Evans
24 Kneehill Housing Corporation Clarification
At the last Council meeting a request was made to clarify the position and salary offered
to Mr Bob King This has been clarified and the information requested to remain
confidential
Executive Committee recommends to accept and file. �-, r-
25. Wages Mr. Bud Haskell
Executive Committee recommends Mr Haskell's wages remain the same until he err
retires 16,0
26. Mav 7/98 Wild Rose Economic Development Corporation (WREDC) Minutes
Of note in the above referenced minutes Wheatland County will not be assuming the town
of Gleichen s share to become a member, the Board has approved to spend $5 000 00 to
bring a consultant to Strathmore to do a feasibility study on the suitability of Strathmore
for a factory outlet location, WREDC office rent in Strathmore has increased and there isP Hof Mav��s
a shortage of office space in the town WREDC office space contract in Three Hills has
been extended at the reasonable rate of $100 00 per month u
27 AAMD &C Correspondence re. AB Legislative Assemblv Spring Sitting
The AAMD &C has provided a report on the Bills that have received third reading and
Royal Assent Included in these Bills is Bill 34 the Municipal Government Amendment
Act 1998 This Bill provides for mandatory performance evaluations for CAO's
requirements for CAO's to formally advise Council of its legislative responsibilities,
provisions allowing for unpaid costs for snow removal to be added to the tax roll
Executive Committee recommends to accept and file and, upon request from a
councillor, provide copies of this documentation. r
28. AAMD &C Correspondence re. 1996 Census Profile Subscription Package
The AAMD &C has forwarded the following 1996 Census data components `Aboriginal,
Ethnic Origin" `Labour Activities Household Activities modes of Transportation" and
`Education, Mobility and Migration'
Executive Committee recommends to accept and file and, upon request from a `-15
councillor, provide copies of this documentation.
29. May 12/98 Letter from Village of Linden re. Recreation Grant
The village of Linden has sent a letter thanking the County for their $3 050 00 recreation
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grant and advising of the disbursement of this grant as per motion of their council May
11/98 Linden also requests clarification as to whether they are to be involved in the
decision for the 1999 grant disbursement
Executive Committee recommends a letter be sent to the village of Linden stating the
County's recreation policy and clarifying that, for the 1999 recreation grant, only
those urban centres having either a pool or indoor arena will receive this grant and
participate in the decision making for this grant disbursement and further, Linden will
receive the $2,000 00 annual grants towards the costs of operating their community
hall /facility
30 May 8/98 Letter from AB Land Surveyor's Association re Title Insurance
The above association has advised of a serious planning and development issue title
insurance For a fee the purchaser to a real estate transaction takes out an insurance
policy that protects the mortgage company in case of encroachments non compliance with
local land use bylaws or other land problems This document is proposed to replace
compliance certificates, real property reports, municipal government involvement to the
transaction etc The is of concern because to most cases, the Real Property Report is
the only way a municipality can ensure compliance with bylaws identify encroachments
etc
Executive Committee recommends this matter be referred to the Municipal Planning
Department
31 May 7/98 Letter from Golden Hills Regional Division re Torrington School
The school division has responded to the County's letter regarding the disposition of
trophies and other memorabilia from the Torrington School and advises its priority is on
providing opportunities for the school, which the students of the former Torrington
School will be attending next year (Pontmam, Trochu Valley and Three Hill) to receive
the items that can be utilized for the benefit of the students The parents, school council
and school officials will be working closely in making these decisions
Executive Committee recommends to accept and file.
32 Water Committee /Commission
Clarification has been requested regarding the Council members on the Water Committee.
Originally, at the October 1997 Organizational Meeting, Mr Boake Mrs Lowen and Mr
Vickery were appointed to the Water and Waste Committee with Mr Boake representing
the County on the Drumheller & District Soild Waste Management Association At the
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April 14/98 Council meeting Mrs Vetter was appointed to replace Mr Vickery on this
committee At the Regional Water Commission meeting of which no formal minutes
were taken, it was agreed to appoint Mr Vickery and Mr Boake as the County s
representatives with Mr Hanger as the alternate
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Executive Committee recommends the Water & Waste Committee members be Mr
Boake and Mrs. Vetter with Mr Hanger as the alternate and further, Mr Boake
continue to represent the County on the Drumheller & District.Sohd Waste Association
board.
33 Council Minutes
The Executive Committee edited the May 12 council minutes for publication in the
newspaper
Executive Committee recommends these minutes, as edited, be published to the
newspaper
The Executive Committee meeting then adjourned
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Time 10 50 AM
I 41J,7z &2j
J nnifer eak Assistant Administrator
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