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HomeMy WebLinkAbout1998-05-21 Council MinutesEXECUTIVE COMMITTEE REPORT - May 21, 1998 The Executive Committee of Otto Hoff, Richard M. Vickery and Robert E Boake met on Thursday May 21 1998, at the Kneehill County office in Three Hills commencing at 8 30 A.M Mr Lonnie D McCook Public Works Superintendent was present along with Mrs Jennifer Deak Assistant Administrator who recorded the minutes Mr Rmus Onos, Operations Director, Kneehill Ambulance, entered the meeting The following items were reviewed 1 Kneehill Ambulance Request to hire summer help Mr Onos requested approval to hire a person for the months of June, July and August to assist the ambulance operations, noting holidays and special events (rodeos) were scheduled during this time period Mr Onos noted the volume of calls had risen significantly, there was monies in the budget that could be used for this expense, in previous year's help had been hired during the summer Mr Onos discussed the possibility of keeping the person hired for the summer on after August, noting the current ambulance call volume justified a third person When asked about the possibility of volunteers covering the busy periods of the summer months, Mr Onos noted the volunteers have permanent fobs and cannot be on call all the time Mr Onos noted Mr Sean Stickel a paramedic student, was residing in Three Hills and could possibly be interested in this position Mr Onos discussed the arrangement the ambulance service has with Karen Toews Linden Ms Toews is paid $20 00 per day to be on call and do various jobs at the Linden hall and earns $14 00 per hour when out on a call A discussion followed on the use of the Explorer vehicle, at a reduced ambulance rate to transport patients that were not critically ill Executive Committee recommends Mr Onos proceed to hire a qualified person to help with the ambulance service during the months of June, July and August, on the same remuneration basis as Ms. Karen Toews, Linden. Mr Onos left the meeting time 8 45 A.M 2 Braconnier Park - Sell Back Aueement AB Environmental Protection is preparing the necessary documents to transfer the park to the County The title will be subject to a Sell Back Agreement, that has been duly signed by both the County and AB Environment Executive Committee recommends to accept and file. 3 Linden Rubble Pit Both the village of Acme and Linden have responded to the County's letter to form a committee comprising of a representative from Acme, Linden and the County, to investigate the purchase of land for a new rubble pit Acme's representative is Jim Schwartzenberger, Linden's representative is Elvin Blosser and Jake Klassen (alternate Annon Hovde) and the County's representative is Bob Boake Executive Committee recommends Mr Boake proceed to arrange a meeting with these Committee members '&d ' Mrs. Lori Wildeman entered the meeting - time 8 SS A.M 4. Schmautz Land Lease S %2 20 -32 26 -W4 Mrs Wildeman advised Mrs Val Leibel the lessee (Rick Leibel) of the above noted lands, was requesting the lease payments for this land rental be made in two installments May 30/98 $3 350 00 and November 30/98 $3,350 00 for the total annual rental amount of $6 700 00 CIMD /Mmute/EC 1998.doc Page 1 • • i EXECUTIVE COMMITTEE REPORT - May 21, 1998 Loa AJ AM11510 /KGs. Executive Committee recommends this request to make the lease payment in two installments be approved 60,4as.,'*.t /ms's ✓,��da Mrs Wildeman left the meeting 5 Mt Vernon Water Co op Association Ltd. 1998 Annual Meeting Notice of the 1998 annual meeting for the Co op has been given The meeting is scheduled for May 25/98 at the Three Hills Provincial Building, commencing at 7 30 P M Executive Committee recommends the Water Committee members (Bob Boake and a ci Marj Vetter) attend this meeting "x"Es 6 Road Crossing Agreement for High Pressure Pipelines -%A""3 Mr McCook has requested clause 6(p) of this agreement be changed to reflect the 4V5 w ../,cwr ZOO> Operator pay the costs to expose the pipeline The current agreement states the lazf,6"Ac municipality pays these costs with the operator paying the costs if the pipeline needs to be A� �"�" NA ✓E �"� relocated, lowered, etc Mr Jeffery has noted the original agreement is reasonable as the municipality is requesting the exposure Mr McCook noted the costs for these exposures i,w 4/4's are increasing, the municipality does not charge to expose their lines for various utility companies etc Executive Committee recommends this agreement be changed to reflect the Operator pay for any exposures and further this new agreement be applicable only to new companies requesting this high pressure pipeline agreement. 7. Bridge File #1876 INW 10 -30 25 W4 (Esau Pit Bridge) Mr McCook has written to Alberta Transportation and Utilities about the above noted bridge file advising Torchinsky Engineering is the County's bridge consultant, requesting funding for this bridge project ($35 500 00) advising the County considers this bridge file eligible for GAP 02 criteria (provincial funding) Executive Committee recommends to accept and file. 8 Request for Street light - Swalwell Ms Susan Moore of Swalwell has requested a street light mid way along Alberta Avenue Executive Committee recommends this request be referred to the Road Committee. 9 Information Request re. Highway 9 Upgrading Mr Doug Herman has requested information regarding the upgrading of Highway 9, scheduled for the spring of 1999 Specifically, Mr Herman wants information about the access roads proposed to access the highway Alberta Transportation and Utilities is proposing to have these access to eliminate the number of direct approaches onto the highway Mr McCook reported he and Mr Jeffery had met with Mr Graeme Milne, Torchinsky Engineering, the contractor for the project, to discuss this matter It was noted these are access roads, not service roads, these access roads will be either the landowner's or Alberta Transportation and Utilities responsibility not the County's, it will be the landowner s responsibility to deal with Alberta Transportation and Utilities on this issue the Municipal Planning Commission will have to address any future subdivisions along these parcels and ensure this private access road becomes part of the subdivision Executive Committee recommends a letter be sent to Mr Doug Herman explaining the status of these access roads, as noted above. 10. Road NE & SE 16- 29 -23 -W4 Mr McCook reported High Calibre Ranches has been bought out by Mr Cam Buyer Mr Buyer will be speaking with Mr Mike Stern about the fence and coming to some agreement Mr McCook has advised Mr Buyer this is a public road and the County will C: /MD /Minute /LC 1998.doc Page 2 a EXECUTIVE COMMITTEE REPORT - May 21, 1998 not become involved unless there is a problem Executive Committee recommends to accept and file. 11 Alberta Transportation and Utilities letter re Use of Off Road or Flotation Tires Alberta Transportation and Utilities has requested information from municipalities regarding vehicles equipped with off road or flotion tires damages, safety factors, etc Mr McCook has advised the only real damage is from heavy lug tracks on the roads and the use of these tires is when a vehicle travels around a corner Executive Committee recommends the above noted concerns be forwarded to Alberta Transportation and Utilities 12 Vehicle Overweight Violations on County Roads Mr Dan Beaudry Transport Officer with Alberta Transportation and Utilities has provided copies of some overweight infractions on the County s roads The Hutterian Brethren Church of Sandhills was found to be 12 450 kg overweight on SH575 the officer also found twelve weigh slips that showed overweight infractions this matter is under further investigation by Alberta Transportation and Utilities Kneehill Soil Services was also ticketed for overweight on SH 575, the driver requested a certified scale reading and proceeded to Morrin where the over weight proved to be higher than the portable scale reading thus the fine was increased The Executive Committee noted this issue has been referred to the October Organizational Meeting Executive Committee recommends copies of this documentation be provided to all Councillors and this matter further discussed at the Council meeting`P l °e2•� m"`"" 13 Gravel Testing Agreement A few years ago a new gravel testing agreement was approved whereby the landowner agreed to pay the County, a set equipment rental rate, to undertake gravel testing on his land and further agreed to grant the County first right to negotiate terms of a gravel lease or the right to purchase the gravel should any gravel be found on the land Prior to this agreement another gravel testing agreement existed whereby the County paid for the testing and paid the landowner $0 60 per cubic yard royalty on any gravel found on the land Executive Committee recommends the more recent gravel testing agreement (charge for gravel testing and first right to negotiate terms) be the approved gravel testing agreement and the older gravel testing agreement be null and void 14. Bigelow Dam Recreation Area The recreation site at the Bigelow Dam, which is operated by Ducks Unlimited, was discussed Executive Committee recommends the Road Committee check out this site and bring a recommendation back to Council regarding the recreation area. 15. Garbage Pick Up in Torrington Mrs Irene Wilson has advised the garbage contractor will only pick up three garbage bags per household and will not take grass clippings There was a community garage sale in Torrington last week, resulting in several extra bags of garbage. When SCA, the contractor was contacted regarding this matter, the County was advised SCA s price was based on three bags per household, SCA will take three bags, whether grass clippings or household garbage but, if there are more then three bags they will take household garbage before grass clippings When noted this is not stated in the contract, SCA recommended a special garbage pick up be organized for recyclable materials Sundre does this SCA also expressed concerns about rural people taking their garbage to town for pick up but when asked for specifics declined to provide any SCA also advised most people compost CIMD /Minute /EC 1998.doc Page 3 N IM E EXECUTIVE COMMITTEE REPORT - May 21, 1998 their grass clippings and do not put them out for the garbage one trailer in Torrington had r- i4,iv,.14.,r�-4-d 16 bags of garbage SCA noted they do not have any problems in the other County�� Pig hamlets Executive Committee recommends the contract with SCA be checked into and a report brought back to Council. ma�r�s 16 1998 AB School Foundation Fund (ASFF) Credit AB Education has approved the Kneehill County (Village of Torrington) request for a credit of a portion of the 1998 ASFF property taxes in the amount of $18 025 67 Executive Committee recommends to accept and file. 17. AB Community Development Recreation Volunteer Recognition Award AB Community Development has forwarded the nomination forms for the above noted recognition Executive Committee recommends this information be forwarded to the Torrington ��P�o�7���� Tourism Action Society. �G9 /c�1 �✓�T'l 18. Council Meeting Dates July 1998 Executive Committee recommends, in order to accommodate the 1998 ASB Conference (luly 14- 17198), the council meeting dates in July 1998 be re- scheduled as follows �07� PA',54 Council Meetings - July 7"h and 21' iA P & 'XPpP� Executive Committee Meetings -July 2 "d and .luly 17`" (commencing at 1 30 P M.) 19. Strathmore Hire A Student The Strathmore Hire A Student Coordinator Toby White has send a letter advising the Strathmore Hire A Student office, operating out of the Wild Rose Economic Development Centre, is now open Executive Committee recommends to accept and file. 20 Letter from Ulster Petroleum re: April 215t Residents Meeting Area Update Ulster Petroleum has sent a letter to Mr Vickery thanking him for attending their April 21 `t Open House A copy of this letter has been given to Mr Vickery Executive Committee recommends to accept and file. 21. FOIP Training Courses for Local Government Bodies AB Municipal Affairs will be conducting the Freedom of Information and Protection of Privacy ( FOIPP) Training for Local Government Bodies and has provided one complimentary registration for the Kneehill County FOIPP Coordinator/Director to attend this three day training course The course is designed to provide a sound basis for understanding, implementing and responding to the requirements of the FOIPP Act and the skills to impart this knowledge to others within their organization ExecutKe Committee recommends Mrs. Deak be appointed the FOIPP Coordinator for Kneehill County and attend this FOIPP training course, either in Calgary of Red Deer 22. Office Security A recent incident was discussed with the Executive Committee A stranger was found downstairs and when a staff member inquired how they could assist this person responded that she was reviewing her will Mrs Deak was informed of this incident and went downstairs to investigate but found the entire lower level of the building empty The doors into the lower level office area have not been locked and staff with offices C: /MD /Minute /EC 1998.doc Page 4 r E • EXECUTIVE COMMITTEE REPORT - May 21, 1998 downstairs informed of this situation. A discussion followed on security measures and surveillance equipment for the lower level of the building s�P z�in�rrEs Executive Committee recommends this matter be referred to Council for further discussion. 23 AAMD &C Correspondence re. Retaining a Standard Mapping Base in Alberta The AAMD &C has requested all members to support their request to retain a standard digital mapping base Since June 1996, when the province discontinued its funding of a base mapping Spatial Data Warehouse has provided this service In order for this company to remain viable and continue to improve and update the digital mapping base the support of the provincial government is required The AAMD &C has enclosed a sample letter of support for a standard mapping base and requests all members to forward same to the Hon Ty Lund and the Hon Iris Evans Executive Committee recommends Kneehill County send this letter of support to the L X77 Spur Hon. Ministers Lund and Evans 24 Kneehill Housing Corporation Clarification At the last Council meeting a request was made to clarify the position and salary offered to Mr Bob King This has been clarified and the information requested to remain confidential Executive Committee recommends to accept and file. �-, r- 25. Wages Mr. Bud Haskell Executive Committee recommends Mr Haskell's wages remain the same until he err retires 16,0 26. Mav 7/98 Wild Rose Economic Development Corporation (WREDC) Minutes Of note in the above referenced minutes Wheatland County will not be assuming the town of Gleichen s share to become a member, the Board has approved to spend $5 000 00 to bring a consultant to Strathmore to do a feasibility study on the suitability of Strathmore for a factory outlet location, WREDC office rent in Strathmore has increased and there isP Hof Mav��s a shortage of office space in the town WREDC office space contract in Three Hills has been extended at the reasonable rate of $100 00 per month u 27 AAMD &C Correspondence re. AB Legislative Assemblv Spring Sitting The AAMD &C has provided a report on the Bills that have received third reading and Royal Assent Included in these Bills is Bill 34 the Municipal Government Amendment Act 1998 This Bill provides for mandatory performance evaluations for CAO's requirements for CAO's to formally advise Council of its legislative responsibilities, provisions allowing for unpaid costs for snow removal to be added to the tax roll Executive Committee recommends to accept and file and, upon request from a councillor, provide copies of this documentation. r 28. AAMD &C Correspondence re. 1996 Census Profile Subscription Package The AAMD &C has forwarded the following 1996 Census data components `Aboriginal, Ethnic Origin" `Labour Activities Household Activities modes of Transportation" and `Education, Mobility and Migration' Executive Committee recommends to accept and file and, upon request from a `-15 councillor, provide copies of this documentation. 29. May 12/98 Letter from Village of Linden re. Recreation Grant The village of Linden has sent a letter thanking the County for their $3 050 00 recreation C: /MD /Minute /LC 1998.doc Page 5 0 a On �J EXECUTIVE COMMITTEE REPORT - May 21, 1998 grant and advising of the disbursement of this grant as per motion of their council May 11/98 Linden also requests clarification as to whether they are to be involved in the decision for the 1999 grant disbursement Executive Committee recommends a letter be sent to the village of Linden stating the County's recreation policy and clarifying that, for the 1999 recreation grant, only those urban centres having either a pool or indoor arena will receive this grant and participate in the decision making for this grant disbursement and further, Linden will receive the $2,000 00 annual grants towards the costs of operating their community hall /facility 30 May 8/98 Letter from AB Land Surveyor's Association re Title Insurance The above association has advised of a serious planning and development issue title insurance For a fee the purchaser to a real estate transaction takes out an insurance policy that protects the mortgage company in case of encroachments non compliance with local land use bylaws or other land problems This document is proposed to replace compliance certificates, real property reports, municipal government involvement to the transaction etc The is of concern because to most cases, the Real Property Report is the only way a municipality can ensure compliance with bylaws identify encroachments etc Executive Committee recommends this matter be referred to the Municipal Planning Department 31 May 7/98 Letter from Golden Hills Regional Division re Torrington School The school division has responded to the County's letter regarding the disposition of trophies and other memorabilia from the Torrington School and advises its priority is on providing opportunities for the school, which the students of the former Torrington School will be attending next year (Pontmam, Trochu Valley and Three Hill) to receive the items that can be utilized for the benefit of the students The parents, school council and school officials will be working closely in making these decisions Executive Committee recommends to accept and file. 32 Water Committee /Commission Clarification has been requested regarding the Council members on the Water Committee. Originally, at the October 1997 Organizational Meeting, Mr Boake Mrs Lowen and Mr Vickery were appointed to the Water and Waste Committee with Mr Boake representing the County on the Drumheller & District Soild Waste Management Association At the 4E7-79C Barr �G T/19a/o �sA 471-,s-r rw rnp� April 14/98 Council meeting Mrs Vetter was appointed to replace Mr Vickery on this committee At the Regional Water Commission meeting of which no formal minutes were taken, it was agreed to appoint Mr Vickery and Mr Boake as the County s representatives with Mr Hanger as the alternate JcS /�!F.yo 7Aly e*AJIV—A Executive Committee recommends the Water & Waste Committee members be Mr Boake and Mrs. Vetter with Mr Hanger as the alternate and further, Mr Boake continue to represent the County on the Drumheller & District.Sohd Waste Association board. 33 Council Minutes The Executive Committee edited the May 12 council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published to the newspaper The Executive Committee meeting then adjourned C: /MD /Minute /EC ] 998.doc Page 6 0 I� �J 0 EXECUTIVE COMMITTEE REPORT - May 21, 1998 Time 10 50 AM I 41J,7z &2j J nnifer eak Assistant Administrator C:/MD /Minted 1998.dw