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HomeMy WebLinkAbout1998-05-07 Council MinutesC� 0 EXECUTIVE COMMITTEE REPORT - May 7, 1998 The Executive Committee of Otto Hoff, Richard M. Vickery and Marylea Lowen met on Thursday, May 7, 1998, at the Kneehill County office in Three Hills, commencing at 8 30 A.M Mr Lonnie D McCook Public Works Superintendent was present along with Mrs Jennifer Deak, Assistant Administrator, who recorded the minutes Councillor Bob Boake was also present The following items were reviewed 1 SH 806 Road Project Alberta Transportation and Utilities has approved the tender package for the grading base course, paving and sidesloping improvements for the 9 9 km SH 806 road project, from north of Linden to SH 583 Mr McCook advised Mr Colin Stroeder Torchinsky Engineering Ltd., has been informed to proceed with publicly advertising tendering of this work Executive Committee recommends to accept and file F� 2 Gravel Purchase Mr McCook reported he had the opportunity to purchase gravel from the Bauer Pit at a price of $0 25 /cu yd cheaper than last year's purchase price of $5 25 per cu yd. conditional upon the gravel being taken immediately p: � oF/Yla�>cs Executive Committee recommends Mr McCook be authorized to purchase up to S/" ! of /Y7,NU >Xs 50, 000 cubic yards of gravel from the Bauer Pit at a price of ,$tC;�-per cu yd Subsequent Event May 8198 Mr McCook has now purchased 40, 000 yards of gravel from the Bauer Pit. 3. Bleriot Ferry Agreement with Ledcor Industries Ltd Mr Gary Mayhew, Ledcor Industries Ltd., has requested the agreement for the ferry operations reflect the operation be paid as a per unit basis as it is currently administered along with a price increase to reflect the larger ferry and the larger equipment needed to dock the new ferry and including an annual price escalation factor as determined by Alberta Transportation and Utilities Executive Committee recommends these changes be made to the ferry agreement and °F the agreement duly executed /V/,J/ ZS A111 C#"o 4. Crestar Enemy Request for Gravel W of 29 & 32 - 33 -24 -W4 Crestar has requested the above road be gravelled with screenings to allow their equipment to access their sites along this location Crestar has proposed they pay for the screenings at $3 50 per yard (400 yds /mile) if the County will cover the trucking costs Executive Committee recommends approval of this proposal F 5. Braconnier Park Last Saturday as part of "Pitch In Week" the church members of St Barnabas Anglican Church cleaned the grounds at Braconnier Park Mrs Joyce Trentham has provided a list of observations and suggestions put forth by the church members regarding the park This includes various maintenance and repair items for the picnic tables kitchen etc Concerns were raised about having water available at the park for the Senior Summer Games scheduled for July /98 Mr Cook noted the crews have started the clean ups in the municipal parks and a discussion followed on the possibility of having signs at the park indicating it is closed for camping during the winter months It was noted a water line of about 300 feet would be required to supply the park with water from the Mt Vernon water system C: /MD /Minute /EC 1998.doc Page 1 EXECUTIVE COMMITTEE REPORT - May 7, 1998 Executive Committee recommends a letter of appreciation be sent to the St. Barnabas church members, the list of suggestions and observations, submitted by the church g =roup, be addressed by the Road Committee, the Public Works Superintendent check ee, 10A0 464A. into the health regulations and requirements regarding the supply of water to the park,,��, and further, if possible and time permitting, arrangements for the supply of water for the park be addressed prior to the July 1998 AB Senior Games P"u 6 Carbon Transfer Site operation The village of Carbon has responded to the County's letter regarding the manned operating hours at this site The village is of the opinion its residents do not access the site as their garbage requirements are addressed by monthly fees for garbage pick up, the manning of the site is for people who do not pay for or have garbage service The village is proposing it continues to pay their garbage collector his contract amount plus 52 days the site would be open and manned with the County paying for these 52 days The village would bill the County for these days and cost share all other expenses on the 50/50 basis A four month trial is proposed for this proposal Executive Committee recommends this proposal be accepted, the site be manned on ae, ec Lle�H Saturdays from 8 00 A.M until 5 00 P M and reviewed after four months. rX Mr Boake requested the Drumheller Soild Waste Association be provided with copies of the village of Carbon s letter and the county's response Mr Rinus Onos Kneehill Ambulance Operators Director entered the meeting time 8 55 A.M 7 911 Service Mr Boake and Mrs Lowen reported they had attended a fire meeting with the Acme and Linden fire departments and requested Mr Onos update them on the status of the regional 911 service Mr Onos advised Telus is currently inputting the data for the 911 service, followed by testing and full implementation targeted for mid August Mr Boake inquired about full dispatch 911 service and Mr Onos noted all urban jurisdictions in the County had agreed and signed for basic service Mr Onos then explained what basic 911 service entailed in the case of an ambulance emergency call the 911 dispatcher will contact the ambulance service and, if required stay on the line t l with the caller requesting the emergency service until the ambulance arrives on scene, in the case of emergency fire calls, the 911 dispatcher will only dispatch the call to the appropriate fire department Mr Onos noted the ambulance service personnel currently dispatches the calls for the Acme and Linden fire departments as the same telephone number for ambulance and fire services is used in the Acme Linden area A discussion followed on the difficulty in ensuring there were local dispatchers to man the emergency telephones, the lack of privacy with the local dispatch using the radios, the advantages of having centralized dispatch services Mr Onos reported at the March 4/98 911 meeting, Mr Dan Osborne, from Red Deer, spoke about central dispatch Mr Onos requested Mr Osborne provide an estimate for the cost for central ambulance dispatch service estimating 300 ambulance calls per year for the area Mr Osborne and Mr Onos had discussions about utilizing the Wimborne tower in conjunction with Red Deer's tower and realizing a tremendous cost savings to set up 911 service for the area Mr Onos discussed this opportunity with the Linden fire department noting a combined fire and ambulance operation would be more cost effective The Linden fire department in turn contacted Mr Osborne and Mr Onos noted he now felt the opportunity to utilize the towers and save implementation costs was lost A discussion followed on costs for full dispatch service and it was noted monies for capital costs could be applied for through the Community Lottery Board Operational costs for full dispatch could possibly be offset by passing along the $0 20 per telephone line fee reduction (from $0 83 per line to $0 63 per line) The $0 83 would remain on the telephone bill and $0 20 of this amount applied towards full dispatch costs Mr Boake noted the Linden fire department now wants full dispatch Mrs Lowen inquired whether this information was C: /MD /Minute /EC i 998.doc Page 2 EXECUTIVE COMMITTEE REPORT - May 7, 1998 given to the Acme Linden fire departments and it was noted County Councillors and staff along with Mr Onos had attended a meeting with the Acme Linden fire departments and this information was discussed An inquiry was made regarding Mr Onos' role in the 911 implementation for the region and Mrs Deak explained the County had requested Mr Onos to oversee the coordination of the information requirements for the implementation of this service it was felt as Mr Onos worked for a regional organization ( Kneehill Ambulance) he was the best qualified person to oversee this matter Executive Committee recommends a letter be sent to Red Deer inquiring about the costs for a full dispatch 911 service for the essential emergency services in the County, letters be sent to all urban jurisdictions in the County verifying Mr Onos' appointment by the County to oversee the administrative requirements for the 911 implementation and advising of the full dispatch cost inquiry, the local Community Lottery Board be advised an application for funding for full dispatch 911 service may be forthcoming 8 Acme Linden Ambulance/Fire Phone Lines In conjunction with the implementation of the 911 service, Telus has requested clarification on which emergency service will be accessed through the 546 3777 telephone number Mrs Deak requested Mr Onos update the Executive Committee on the Acme Linden emergency telephone line (546 3777) Mr Onos noted every jurisdiction in the County has a 3777 suffix for the ambulance service The 547 3777 telephone number has been used by Kneehill Ambulance for over 25 years and as a gesture of goodwill, the Kneehill Ambulance Board allowed Linden and Acme fire departments to also use this telephone number The ambulance service provides free dispatch services to the Acme and Linden fire departments The Acme Linden fire departments have now requested they keep this telephone number Mrs Lowen noted this matter was discussed at the Acme Linden fire meeting attended by herself and Mr Boake The fire departments feel if the number is not retained by them, it will take more time to get the fire calls It was noted the fire and ambulance radio frequencies are on different tones and anyone dialing this number for an ambulance will get the fire department It was further noted this problem should be alleviated when Red Deer would provide full dispatch for 911 Mrs Deak noted both the village of Acme and the village of Linden have sent letters requesting the Acme Linden fire departments retain the 546 3777 telephone number Executive Committee recommends to accept and file. Mr Onos left the meeting time 9 50 A.M 9. Mt. Vernon Water Project Ditch Restoration Mt Vernon Water Co op advises they have a preliminary contract with a contractor to proceed with the site restoration of the ditches along their water line route Their plan is to have the ditches cultivated and harrowed as soon as possible to prevent the weeds from going to seed and to blade and compact the areas that require excavation The Co op feels it would be better to wait until next year when the trenches have settled to seed any grass The Co op is requesting any assistance from the County and notes their budget is limited The Co op is also requesting the County provide the grass seed and apply it where required, at no cost to the Mt Vernon Co op members Executive Committee recommends this request be denied and the Co -op advised the agreement between the County and the Co -op states the responsibility for the seeding lies with the Co -op and further, all restoration work in the ditches must be undertaken according to the specifications set out in this agreement. 10. April 29/98 AAMD &C Letter re Internal Trade Agreement The AA1VID &C have advised municipalities will become subject to the Agreement on Internal Trade in February 1999 and will be required to electronically advertise on a national basis all procurements above a threshold level of $100,000 00 for goods and $250,000 00 for services The AAMD &C will act as "posting agent" for members CIMD /Minute /ECi 998.doe Page 3 sF�P• laG , �,,0_ 2 of Inn_ 72rz EXECUTIVE COMMITTEE REPORT - May 7, 1998 requiring this service Costs for the service will be at no charge to members for the fir; year and the AAMD &C will evaluate costs for future years Executive Committee recommends to accept and file. 11. Ministerial Order 14/98 - Fire Control Order On May 5/98 the province issued a Ministerial Order suspending all fire permits and prohibiting fires in camping facilities and barbeques /fires fueled by products other than fluids or gases It was reported most urban centres sent out notices to all mail boxes in the postal outlets in their town/village and the county sent out notices to the Torringtol mail boxes advising of this fire ban Executive Committee recommends to accept and file. 12. Mar 24/98 Letter from AB Municipal Affairs re Requests for Legislative Amendments AB Municipal Affairs has advised formal request for legislative changes must be subnut to their department by mid June 1998 Executive Committee recommends to accept and file. 13. April 28/98 AB Liberal VLT Information Mr Percy Wickman, Liberal MLA, has provided information on VLTs and requests the Premier be lobbied to hold a province wide plebiscite to decide the fate of the VLTs Executive Committee recommends to accept and file. 14. April 29/98 Letter from Mountain View County re Regulatory options for Intensive Livestock Operations The province will be holding an open house on Thursday May 14/98 in Didsbury at the Memorial Complex Curling Rink from 2 00 P M until 8 00 P M to discuss the above noted discussion paper Reeve Pat James of Mountain View has prepared a paper on the County's position on this issue and has invited Kneehill to meet with the County at 9 30 A.M on May 14/98 to discuss same and support this position Mrs Deak advised this position paper has been received Executive Committee recommends copies of this paper be provided to all Councillors ,2,9,- 15 Sour Natural Gas Pipeline Notification Swalwell 8 -24 29 -W4 LE" 4;5i37 Seamac Land Services, agent for Pioneer Natural Resources Canada Inc (formerly Chauvco Resources) has forwarded the above notification, as per the Energy & Utilities Board directive guide The planning department has reviewed the document and report they have no concerns with same Executive Committee recommends this document be signed and duly executed 16. 1998 Gravel Days Executive Committee recommends Gravel Days be scheduled for June 18t4 and 10, 1998 from 8 00 A.M until 4 00 P M and that screening only be sold at the Torrington Pit and also, if available, at the Schmautz At at the price of $3 50 per cubic yard plus CST and further, the Public Works Superintendent advise the office, prior to the -es mV+o -4 Pkzs advertisement of these Gravel Days, about the availability of screenings at the Schmautz Pit. 17 Executive Committee Date Chan e Executive Committee recommends the June 4t4, 1998 Executive Committee meeting be C /MD/Minute/ECI998.doc Page 4 EXECUTIVE COMMITTEE REPORT - May 7, 1998 re- scheduled to .June 3rd, 1998 Mr McCook left the meeting - time 10 10 A.M 18. April 24/98 Letter from Trail Net Alberta A response to the County s Jan 2/98 letter expressing concerns about the proposed Trail Net has been received The letter notes the AAMD &C representative, Mr Jack Hayden, Reeve of the County of Stettler has discussed the revised Trail Net plan the main point of this plan is that trails should be developed by local groups in consultation with the municipality the donation request of $36.00 per metre is not the actual cost for the trail costs are running about $7 00 per metre, there is no government money for construction or administration final copy of the trail planning document will be sent to Kneehill Executive Committee recommends to accept and file and refer this matter to Mr Wagstaff for any further follow up �i 19. May 4/98 Town of Trochu's Vision for Water Commission The town of Trochu has provided a list of its concerns with its water system and its vision/mission to provide its citizens, local industry and recreation tourism industry with a good quality and quantity supply of water Executive Committee recommends to accept and file and to provide copies of this letter to the County's Water Committee (Bob Boake, Marylea Lowen and Marj Vetter) 20. AAMD &C Survey on Municipal Tax Rates The AAMD &C has requested the completion of the above noted survey When I, comparing the 1997 tax rate (in mills) to the 1998 tax rate, all classifications of taxes have decreased with the exception of Trochu recreation which has increased 0 0340 mills from 0 3930 mills in 1997 to 0.4270 mills in 1998 Executive Committee recommends this survey be returned as completed 21 April 22/98 AB Liberal Deficit Information Mr Ed Gibbon Liberal MLA, has forwarded information on the province's downloading, resulting in a `hidden deficit" for many municipalities Executive Committee recommends to accept and file. 22. AAMD &C Survey Results Annual Expenditures on Urban Based Services and Programs Survey The above survey results have been received Sixty four municipalities responded to the survey with the following comments an average of $34 67 per capita (total $15 4 million) is transferred to urban municipalities for urban based services an average of $23 65 ($10 5 million) is contributed to regional cost sharing agreements, basis of cost sharing include population, usage equalized assessment, actual deficits fixed amounts and combinations and percentages of same Executive Committee recommends to accept and file and provide copies of this documentation to each Councillor 23 April 29/98 Letter from AAMD &C re Agriculture Education Network AAMD &C Director Phyllis Kobasiuk is currently involved in this network which continues to work to raise the profile of rural and agricultural issues with the rest of Albertans Membership to this network is $100 00 per annum Executive Committee recommends to accept and file. 24 Office Cash Float C: /MD /Minute /EC 1998. doc Page 5 ce, 64s,) Al. ee- cc You:' F1-1 0 Il U EXECUTIVE COMMITTEE REPORT - May 7, 1998 Executive Committee recommends the office cash float be increased to $500 00 d�--14.� P ,/A46W 25. Region 5 Child and Family Services Plan The above plan is now complete and the Steering Committee for Region 5 has extended an Invitation to meet with all Councils in the area to review and discuss this plan Executive Committee recommends to accept and file. F� 26. April 17/98 City of Calgary Letter re The Equalized Assessment Process The city of Calgary has advised it will be hosting a meeting on May 15/98 to discuss the overall equalized assessment system and invited a maximum of two representatives from Kneehill to attend this meeting Mr Vickery and Mr Jeffery were scheduled to attend this meeting but on obtaining further information, have declined the invitation to attend Executive Committee recommends to accept and file 27. Wild Rose Economic Development Corporation Open House An invitation has been received to attend the above noted open house, at the Wild Rose offices in Strathmore, on May 7/98 from 12 00 noon until 7 00 P M Mr Hoff indicated he would be attending this open house on behalf of the County Executive Committee recommends approval for Mr Hoff to attend this open house on behalf of the County. 28 May 1/98 ARMET Report The above report on the government's activities has been received Executive Committee recommends copies of this report be provided to each Councillor 29. Recreation Policies With the new recreation grant agreement and consensus for allocation of these funds in place, the following recreation policies require cancelling Policy 15 1 Minimum Urban Recreation Grant Policy, Policy 15 2 Recreation Grant Policy for the Operating Expenses of Pools and Indoor Arenas, Policy 15 3 Recreation Grant Policy for the Capital Expenses of Pools and Indoor Arenas New policies are required to reflect the County s current recreation grant policy Executive Committee recommends Recreation Policies I5 -1, I5 -2, I5 -3 be cancelled and replaced with the following pohcies COMMUNITY HALL/FACILTY GRANT 15 -5 (April 14/98) Each urban centre aiM to receive an annual $2 000 00 grant towards the costs of operating their community hall /facility Also, the rural community associations of Huxley, Torrington, Wimborne and Swalwell to receive an annual grant of $2 000 00 towards the costs of operating their community centres These amounts to be in addition to the $10 000 00 recreation donation account ( #2 72 772) see Policy 15 4 RECREATION GRANT 15 -6 (December 9/1997) Kneehill County will commit $100 000 00 per year, commencing in 1998 for the next five years for recreation operating and capital grants, for swimming pools and Indoor ice arenas excluding the Trochu swimming pool which is addressed under a separate agreement with the understanding a committee, comprising of three members from each urban jurisdiction, that being one member of the recreation board, one councillor member and one administrative employee along with two members from the Torrington Ag Society that being Darryl Bauer and Clint Mason representing the Torrington arena, sit on a Recreation Board, with the M.D providing one administrative staff member to this Board The purpose of this Board will be to C: /MD /Minute /EC 1 998. doc Page 6 /1:5� $b o7,,,, ,4o),50 -4,ZrP.Bov- Md, »g.s lala� i E 16 E EXECUTIVE COMMITTEE REPORT - May 7, 1998 unanimously agree upon the disbursement of this M.D recreation grant and this decision is to be ratified by June 30`h of each year And further it be understood this grant commitment be in addition to the already approved capital recreation grant to the town of Three Hills for Phase II of the arena redevelopment project in the amount of $59,675 00 April 14/98 Clarified that any urban centre not having either a pool or indoor arena be excluded from receiving any of these grant monies and also excluded from participating in the unanimous decision process for this grant disbursement 30. Council Minutes The Executive Committee edited the April 28 1998 council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee meeting then adjourned Time 10 45 A.M Jennifer Deak, Assistant Administrator C:/MD /Minute /EC 1998.doc Page 7 0