HomeMy WebLinkAbout1998-05-07 Council MinutesC�
0
EXECUTIVE COMMITTEE REPORT - May 7, 1998
The Executive Committee of Otto Hoff, Richard M. Vickery and Marylea Lowen met on
Thursday, May 7, 1998, at the Kneehill County office in Three Hills, commencing at 8 30
A.M Mr Lonnie D McCook Public Works Superintendent was present along with Mrs
Jennifer Deak, Assistant Administrator, who recorded the minutes
Councillor Bob Boake was also present
The following items were reviewed
1 SH 806 Road Project
Alberta Transportation and Utilities has approved the tender package for the grading base
course, paving and sidesloping improvements for the 9 9 km SH 806 road project, from
north of Linden to SH 583 Mr McCook advised Mr Colin Stroeder Torchinsky
Engineering Ltd., has been informed to proceed with publicly advertising tendering of this
work
Executive Committee recommends to accept and file
F�
2 Gravel Purchase
Mr McCook reported he had the opportunity to purchase gravel from the Bauer Pit at a
price of $0 25 /cu yd cheaper than last year's purchase price of $5 25 per cu yd.
conditional upon the gravel being taken immediately
p: � oF/Yla�>cs
Executive Committee recommends Mr McCook be authorized to purchase up to S/" ! of /Y7,NU >Xs
50, 000 cubic yards of gravel from the Bauer Pit at a price of ,$tC;�-per cu yd
Subsequent Event May 8198 Mr McCook has now purchased 40, 000 yards of gravel
from the Bauer Pit.
3. Bleriot Ferry Agreement with Ledcor Industries Ltd
Mr Gary Mayhew, Ledcor Industries Ltd., has requested the agreement for the ferry
operations reflect the operation be paid as a per unit basis as it is currently administered
along with a price increase to reflect the larger ferry and the larger equipment needed to
dock the new ferry and including an annual price escalation factor as determined by
Alberta Transportation and Utilities
Executive Committee recommends these changes be made to the ferry agreement and °F
the agreement duly executed /V/,J/ ZS
A111 C#"o
4. Crestar Enemy Request for Gravel W of 29 & 32 - 33 -24 -W4
Crestar has requested the above road be gravelled with screenings to allow their
equipment to access their sites along this location Crestar has proposed they pay for the
screenings at $3 50 per yard (400 yds /mile) if the County will cover the trucking costs
Executive Committee recommends approval of this proposal
F
5. Braconnier Park
Last Saturday as part of "Pitch In Week" the church members of St Barnabas Anglican
Church cleaned the grounds at Braconnier Park Mrs Joyce Trentham has provided a list
of observations and suggestions put forth by the church members regarding the park This
includes various maintenance and repair items for the picnic tables kitchen etc Concerns
were raised about having water available at the park for the Senior Summer Games
scheduled for July /98 Mr Cook noted the crews have started the clean ups in the
municipal parks and a discussion followed on the possibility of having signs at the park
indicating it is closed for camping during the winter months It was noted a water line of
about 300 feet would be required to supply the park with water from the Mt Vernon
water system
C: /MD /Minute /EC 1998.doc
Page 1
EXECUTIVE COMMITTEE REPORT - May 7, 1998
Executive Committee recommends a letter of appreciation be sent to the St. Barnabas
church members, the list of suggestions and observations, submitted by the church
g =roup, be addressed by the Road Committee, the Public Works Superintendent check ee, 10A0 464A.
into the health regulations and requirements regarding the supply of water to the park,,��,
and further, if possible and time permitting, arrangements for the supply of water for
the park be addressed prior to the July 1998 AB Senior Games P"u
6 Carbon Transfer Site operation
The village of Carbon has responded to the County's letter regarding the manned
operating hours at this site The village is of the opinion its residents do not access the
site as their garbage requirements are addressed by monthly fees for garbage pick up, the
manning of the site is for people who do not pay for or have garbage service The village
is proposing it continues to pay their garbage collector his contract amount plus 52 days
the site would be open and manned with the County paying for these 52 days The village
would bill the County for these days and cost share all other expenses on the 50/50 basis
A four month trial is proposed for this proposal
Executive Committee recommends this proposal be accepted, the site be manned on ae,
ec Lle�H
Saturdays from 8 00 A.M until 5 00 P M and reviewed after four months. rX
Mr Boake requested the Drumheller Soild Waste Association be provided with copies of
the village of Carbon s letter and the county's response
Mr Rinus Onos Kneehill Ambulance Operators Director entered the meeting time 8 55
A.M
7 911 Service
Mr Boake and Mrs Lowen reported they had attended a fire meeting with the Acme and
Linden fire departments and requested Mr Onos update them on the status of the regional
911 service Mr Onos advised Telus is currently inputting the data for the 911 service,
followed by testing and full implementation targeted for mid August Mr Boake inquired
about full dispatch 911 service and Mr Onos noted all urban jurisdictions in the County
had agreed and signed for basic service Mr Onos then explained what basic 911 service
entailed in the case of an ambulance emergency call the 911 dispatcher will contact the
ambulance service and, if required stay on the line t l with the caller requesting the
emergency service until the ambulance arrives on scene, in the case of emergency fire
calls, the 911 dispatcher will only dispatch the call to the appropriate fire department Mr
Onos noted the ambulance service personnel currently dispatches the calls for the Acme
and Linden fire departments as the same telephone number for ambulance and fire services
is used in the Acme Linden area A discussion followed on the difficulty in ensuring there
were local dispatchers to man the emergency telephones, the lack of privacy with the local
dispatch using the radios, the advantages of having centralized dispatch services Mr
Onos reported at the March 4/98 911 meeting, Mr Dan Osborne, from Red Deer, spoke
about central dispatch Mr Onos requested Mr Osborne provide an estimate for the cost
for central ambulance dispatch service estimating 300 ambulance calls per year for the
area Mr Osborne and Mr Onos had discussions about utilizing the Wimborne tower in
conjunction with Red Deer's tower and realizing a tremendous cost savings to set up 911
service for the area Mr Onos discussed this opportunity with the Linden fire department
noting a combined fire and ambulance operation would be more cost effective The
Linden fire department in turn contacted Mr Osborne and Mr Onos noted he now felt the
opportunity to utilize the towers and save implementation costs was lost A discussion
followed on costs for full dispatch service and it was noted monies for capital costs could
be applied for through the Community Lottery Board Operational costs for full dispatch
could possibly be offset by passing along the $0 20 per telephone line fee reduction (from
$0 83 per line to $0 63 per line) The $0 83 would remain on the telephone bill and $0 20
of this amount applied towards full dispatch costs Mr Boake noted the Linden fire
department now wants full dispatch Mrs Lowen inquired whether this information was
C: /MD /Minute /EC i 998.doc
Page 2
EXECUTIVE COMMITTEE REPORT - May 7, 1998
given to the Acme Linden fire departments and it was noted County Councillors and staff
along with Mr Onos had attended a meeting with the Acme Linden fire departments and
this information was discussed An inquiry was made regarding Mr Onos' role in the 911
implementation for the region and Mrs Deak explained the County had requested Mr
Onos to oversee the coordination of the information requirements for the implementation
of this service it was felt as Mr Onos worked for a regional organization ( Kneehill
Ambulance) he was the best qualified person to oversee this matter
Executive Committee recommends a letter be sent to Red Deer inquiring about the
costs for a full dispatch 911 service for the essential emergency services in the County,
letters be sent to all urban jurisdictions in the County verifying Mr Onos' appointment
by the County to oversee the administrative requirements for the 911 implementation
and advising of the full dispatch cost inquiry, the local Community Lottery Board be
advised an application for funding for full dispatch 911 service may be forthcoming
8 Acme Linden Ambulance/Fire Phone Lines
In conjunction with the implementation of the 911 service, Telus has requested
clarification on which emergency service will be accessed through the 546 3777 telephone
number Mrs Deak requested Mr Onos update the Executive Committee on the Acme
Linden emergency telephone line (546 3777) Mr Onos noted every jurisdiction in the
County has a 3777 suffix for the ambulance service The 547 3777 telephone number has
been used by Kneehill Ambulance for over 25 years and as a gesture of goodwill, the
Kneehill Ambulance Board allowed Linden and Acme fire departments to also use this
telephone number The ambulance service provides free dispatch services to the Acme
and Linden fire departments The Acme Linden fire departments have now requested they
keep this telephone number Mrs Lowen noted this matter was discussed at the Acme
Linden fire meeting attended by herself and Mr Boake The fire departments feel if the
number is not retained by them, it will take more time to get the fire calls It was noted
the fire and ambulance radio frequencies are on different tones and anyone dialing this
number for an ambulance will get the fire department It was further noted this problem
should be alleviated when Red Deer would provide full dispatch for 911
Mrs Deak noted both the village of Acme and the village of Linden have sent letters
requesting the Acme Linden fire departments retain the 546 3777 telephone number
Executive Committee recommends to accept and file.
Mr Onos left the meeting time 9 50 A.M
9. Mt. Vernon Water Project Ditch Restoration
Mt Vernon Water Co op advises they have a preliminary contract with a contractor to
proceed with the site restoration of the ditches along their water line route Their plan is
to have the ditches cultivated and harrowed as soon as possible to prevent the weeds from
going to seed and to blade and compact the areas that require excavation The Co op
feels it would be better to wait until next year when the trenches have settled to seed any
grass The Co op is requesting any assistance from the County and notes their budget is
limited The Co op is also requesting the County provide the grass seed and apply it
where required, at no cost to the Mt Vernon Co op members
Executive Committee recommends this request be denied and the Co -op advised the
agreement between the County and the Co -op states the responsibility for the seeding
lies with the Co -op and further, all restoration work in the ditches must be undertaken
according to the specifications set out in this agreement.
10. April 29/98 AAMD &C Letter re Internal Trade Agreement
The AA1VID &C have advised municipalities will become subject to the Agreement on
Internal Trade in February 1999 and will be required to electronically advertise on a
national basis all procurements above a threshold level of $100,000 00 for goods and
$250,000 00 for services The AAMD &C will act as "posting agent" for members
CIMD /Minute /ECi 998.doe
Page 3
sF�P• laG
, �,,0_ 2 of
Inn_ 72rz
EXECUTIVE COMMITTEE REPORT - May 7, 1998
requiring this service Costs for the service will be at no charge to members for the fir;
year and the AAMD &C will evaluate costs for future years
Executive Committee recommends to accept and file.
11. Ministerial Order 14/98 - Fire Control Order
On May 5/98 the province issued a Ministerial Order suspending all fire permits and
prohibiting fires in camping facilities and barbeques /fires fueled by products other than
fluids or gases It was reported most urban centres sent out notices to all mail boxes in
the postal outlets in their town/village and the county sent out notices to the Torringtol
mail boxes advising of this fire ban
Executive Committee recommends to accept and file.
12. Mar 24/98 Letter from AB Municipal Affairs re Requests for Legislative
Amendments
AB Municipal Affairs has advised formal request for legislative changes must be subnut
to their department by mid June 1998
Executive Committee recommends to accept and file.
13. April 28/98 AB Liberal VLT Information
Mr Percy Wickman, Liberal MLA, has provided information on VLTs and requests
the Premier be lobbied to hold a province wide plebiscite to decide the fate of the VLTs
Executive Committee recommends to accept and file.
14. April 29/98 Letter from Mountain View County re Regulatory options for Intensive
Livestock Operations
The province will be holding an open house on Thursday May 14/98 in Didsbury at the
Memorial Complex Curling Rink from 2 00 P M until 8 00 P M to discuss the above
noted discussion paper Reeve Pat James of Mountain View has prepared a paper on the
County's position on this issue and has invited Kneehill to meet with the County at 9 30
A.M on May 14/98 to discuss same and support this position Mrs Deak advised this
position paper has been received
Executive Committee recommends copies of this paper be provided to all Councillors ,2,9,-
15 Sour Natural Gas Pipeline Notification Swalwell 8 -24 29 -W4 LE" 4;5i37
Seamac Land Services, agent for Pioneer Natural Resources Canada Inc (formerly
Chauvco Resources) has forwarded the above notification, as per the Energy & Utilities
Board directive guide The planning department has reviewed the document and report
they have no concerns with same
Executive Committee recommends this document be signed and duly executed
16. 1998 Gravel Days
Executive Committee recommends Gravel Days be scheduled for June 18t4 and 10,
1998 from 8 00 A.M until 4 00 P M and that screening only be sold at the Torrington
Pit and also, if available, at the Schmautz At at the price of $3 50 per cubic yard plus
CST and further, the Public Works Superintendent advise the office, prior to the -es mV+o -4 Pkzs
advertisement of these Gravel Days, about the availability of screenings at the
Schmautz Pit.
17 Executive Committee Date Chan e
Executive Committee recommends the June 4t4, 1998 Executive Committee meeting be
C /MD/Minute/ECI998.doc
Page 4
EXECUTIVE COMMITTEE REPORT - May 7, 1998
re- scheduled to .June 3rd, 1998
Mr McCook left the meeting - time 10 10 A.M
18. April 24/98 Letter from Trail Net Alberta
A response to the County s Jan 2/98 letter expressing concerns about the proposed Trail
Net has been received The letter notes the AAMD &C representative, Mr Jack Hayden,
Reeve of the County of Stettler has discussed the revised Trail Net plan the main point of
this plan is that trails should be developed by local groups in consultation with the
municipality the donation request of $36.00 per metre is not the actual cost for the trail
costs are running about $7 00 per metre, there is no government money for construction
or administration final copy of the trail planning document will be sent to Kneehill
Executive Committee recommends to accept and file and refer this matter to Mr
Wagstaff for any further follow up
�i
19. May 4/98 Town of Trochu's Vision for Water Commission
The town of Trochu has provided a list of its concerns with its water system and its
vision/mission to provide its citizens, local industry and recreation tourism industry with a
good quality and quantity supply of water
Executive Committee recommends to accept and file and to provide copies of this letter
to the County's Water Committee (Bob Boake, Marylea Lowen and Marj Vetter)
20. AAMD &C Survey on Municipal Tax Rates
The AAMD &C has requested the completion of the above noted survey When
I, comparing the 1997 tax rate (in mills) to the 1998 tax rate, all classifications of taxes have
decreased with the exception of Trochu recreation which has increased 0 0340 mills from
0 3930 mills in 1997 to 0.4270 mills in 1998
Executive Committee recommends this survey be returned as completed
21 April 22/98 AB Liberal Deficit Information
Mr Ed Gibbon Liberal MLA, has forwarded information on the province's downloading,
resulting in a `hidden deficit" for many municipalities
Executive Committee recommends to accept and file.
22. AAMD &C Survey Results Annual Expenditures on Urban Based Services and
Programs Survey
The above survey results have been received Sixty four municipalities responded to the
survey with the following comments an average of $34 67 per capita (total $15 4 million)
is transferred to urban municipalities for urban based services an average of $23 65
($10 5 million) is contributed to regional cost sharing agreements, basis of cost sharing
include population, usage equalized assessment, actual deficits fixed amounts and
combinations and percentages of same
Executive Committee recommends to accept and file and provide copies of this
documentation to each Councillor
23 April 29/98 Letter from AAMD &C re Agriculture Education Network
AAMD &C Director Phyllis Kobasiuk is currently involved in this network which
continues to work to raise the profile of rural and agricultural issues with the rest of
Albertans Membership to this network is $100 00 per annum
Executive Committee recommends to accept and file.
24 Office Cash Float
C: /MD /Minute /EC 1998. doc
Page 5
ce, 64s,)
Al.
ee-
cc
You:'
F1-1
0
Il
U
EXECUTIVE COMMITTEE REPORT - May 7, 1998
Executive Committee recommends the office cash float be increased to $500 00 d�--14.� P ,/A46W
25. Region 5 Child and Family Services Plan
The above plan is now complete and the Steering Committee for Region 5 has extended
an Invitation to meet with all Councils in the area to review and discuss this plan
Executive Committee recommends to accept and file. F�
26. April 17/98 City of Calgary Letter re The Equalized Assessment Process
The city of Calgary has advised it will be hosting a meeting on May 15/98 to discuss the
overall equalized assessment system and invited a maximum of two representatives from
Kneehill to attend this meeting Mr Vickery and Mr Jeffery were scheduled to attend this
meeting but on obtaining further information, have declined the invitation to attend
Executive Committee recommends to accept and file
27. Wild Rose Economic Development Corporation Open House
An invitation has been received to attend the above noted open house, at the Wild Rose
offices in Strathmore, on May 7/98 from 12 00 noon until 7 00 P M Mr Hoff indicated
he would be attending this open house on behalf of the County
Executive Committee recommends approval for Mr Hoff to attend this open house on
behalf of the County.
28 May 1/98 ARMET Report
The above report on the government's activities has been received
Executive Committee recommends copies of this report be provided to each Councillor
29. Recreation Policies
With the new recreation grant agreement and consensus for allocation of these funds in
place, the following recreation policies require cancelling Policy 15 1 Minimum Urban
Recreation Grant Policy, Policy 15 2 Recreation Grant Policy for the Operating Expenses
of Pools and Indoor Arenas, Policy 15 3 Recreation Grant Policy for the Capital Expenses
of Pools and Indoor Arenas New policies are required to reflect the County s current
recreation grant policy
Executive Committee recommends Recreation Policies I5 -1, I5 -2, I5 -3 be cancelled
and replaced with the following pohcies
COMMUNITY HALL/FACILTY GRANT 15 -5
(April 14/98)
Each urban centre aiM to receive an annual $2 000 00 grant towards the costs of operating
their community hall /facility Also, the rural community associations of Huxley, Torrington,
Wimborne and Swalwell to receive an annual grant of $2 000 00 towards the costs of
operating their community centres These amounts to be in addition to the $10 000 00
recreation donation account ( #2 72 772) see Policy 15 4
RECREATION GRANT 15 -6
(December 9/1997)
Kneehill County will commit $100 000 00 per year, commencing in 1998 for the next five
years for recreation operating and capital grants, for swimming pools and Indoor ice arenas
excluding the Trochu swimming pool which is addressed under a separate agreement with the
understanding a committee, comprising of three members from each urban jurisdiction, that
being one member of the recreation board, one councillor member and one administrative
employee along with two members from the Torrington Ag Society that being Darryl Bauer
and Clint Mason representing the Torrington arena, sit on a Recreation Board, with the M.D
providing one administrative staff member to this Board The purpose of this Board will be to
C: /MD /Minute /EC 1 998. doc
Page 6
/1:5�
$b o7,,,, ,4o),50
-4,ZrP.Bov-
Md, »g.s
lala�
i
E
16
E
EXECUTIVE COMMITTEE REPORT - May 7, 1998
unanimously agree upon the disbursement of this M.D recreation grant and this decision is to
be ratified by June 30`h of each year And further it be understood this grant commitment be
in addition to the already approved capital recreation grant to the town of Three Hills for
Phase II of the arena redevelopment project in the amount of $59,675 00
April 14/98
Clarified that any urban centre not having either a pool or indoor arena be excluded from
receiving any of these grant monies and also excluded from participating in the unanimous
decision process for this grant disbursement
30. Council Minutes
The Executive Committee edited the April 28 1998 council minutes for publication in the
newspaper
Executive Committee recommends these minutes, as edited, be published in the
newspaper
The Executive Committee meeting then adjourned
Time 10 45 A.M
Jennifer Deak, Assistant Administrator
C:/MD /Minute /EC 1998.doc
Page 7
0