HomeMy WebLinkAbout1998-04-14 Council Minutesi
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KNEEHILL COUNTY
AGENDA - COUNCIL MEETING April 14, 1998
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS.
9 00 A.M Lonnie D McCook, Public Works Superintendent
10 00 A.M Ray Ratzlaff see agenda item #24
1 00 P M Bruce Sommerville see agenda item #28 & 29
GENERAL ITEMS.
7 Fire Budgets
8 Recreation Grant
9 Assessment Issues Questionnaire
10 Municipal Government Board Notice of Appeal
11 Trochu Golf Club Property Tax Exemption
12 Elected Senate
13 Vriend Ruling
14 Three Hills Seed Cleaning Plant
15 Torrington School
16 Kneehill County Logo
TRANSPORTATION ITEMS.
17 Transportation and Utilities Report
18 Division Three Grader Tender Opening
19 Hamlet Utility Billings
20 Letter from Robert & Mary Cadman
21 Road Program
22 1998 Divisional Meeting Concerns
23 Trochu Transfer Site
PLANNING ITEMS.
24 Regulatory Options for Livestock Operations
25 Request from Wendell & Debbie Hannah
26 Planning Fees
27 Terra Tours Ltd re Horseshoe Canyon Centre
AGRICULTURAL SERVICE BOARD.
28 Mar 27/98 ASB Minutes
29 ASB Budget
COMMITTEE REPORTS.
30 Committee Reports
01
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KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
A regular meeting of Council was held to the Kneehill County office, 232 Main Street,
Three Hills, Alberta, on Tuesday, April 14, 1998 commencing at 8 30 a.m
The following were present for the meeting
Reeve Otto Hoff
Councillors Marylea Lowen
Robert E Boake
Marjorie D Vetter
James M Hanger
Richard M Vickery
M Glen Wagstaff
Division Two PRESENT
Division One
Division Three
Division Four
Division Five
Division Six
Division Seven
John Jeffery, Municipal Administrator, was present along with Laurie Brosseau, who
recorded the minutes
Reeve Otto Hoff called the meeting to order at 8 30 am
CALL TO ORDER
Request was made to add the following item to the agenda ADDITIONS TO
27 (a) Alberta Municipal Finance AGENDA
i
Mr Wagstaff moved approval of the agenda with the addition of the above noted item. APPROVAL OF
CARRIED AGENDA
Mr Bill Evert (owner of Evert Construction) and Mr Lonnie McCook (Public Works
Superintendent) entered the meeting Time 8 30 a. m.
Mr Jeffery opened the tenders for road grading maintenance in Division 3 The results TENDER
were as follows OPENING
GRADER MTCE
1 Bill Evert $65 00 per hour Div 3
2 Robert Cranston $65 00 per hour
3 Dennis Bramley $66 00 per hour Se�Po 2
4 Steigeron $67 00 per hour
5 ELS Crane $68 00 per hour
6 Ken Adams $82 50 per hour
Mr Evert and Mr McCook left the meeting Time 8 40 p m
Mrs. Lowen moved to go in camera. Time 8 45 p. m. IN CAMERA
CARRIED
Mr Boake moved the meeting come out of camera. Time 9 25 a. m. OUT OF CAMERA
CARRIED
Mr Jeffery reviewed the various committees and representatives on them UAW uei'
PZ4 cp-o t-�q wrtw r>2�C
After some discussion Mr Wagstaff moved that Mrs. Vetter replace Mr Vickery on the APPOINTMENTS
Kneehill Regional Water Commission, that the Commission appoint a new Chairman, TO KNEEHILL
and that Mr .leffery proceed ivith the necessary steps to have Mrs Lowen replace Mr REG WATER
Vickery on the Municipal Planning Commission Comm, WC &
CARRIED EXECUTIVE
i
COMM
Mr Boake moved approval of the March 24, 1998, minutes.
CARRIED APPROVAL OF �
MINUTES
Mr Jeffery s report was presented
Mrs. Lowen moved approval of Mr .1effery's report and that Pending Item #18, APPROVAL OF JCJ
MIMIN I
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
Bearspaw Petroleum Lease Reduction Request of November, 1997, be removed from the REPORT
pending list and filed
CARRIED
The Executive Committee Report was presented
Under Executive Committee #3 there was a concern regarding the low offer of $75 000
from Mr Adams
Under Executive Committee #22 there was a concern that the hiring of Mrs Dunay would
be perceived as a conflict of interest by ratepayers
Mr Hanger moved approval of the Executive Committee report with the exception of the
following
I Item 3 -Offer to purchase the Weich Shop from George Adams.
2 Item 22 - Request from Mr Dunay to have Bonnie Dunay assist him while assessing
the Hamlet of Torrington.
CARRIED
Mr McCook entered the meeting Time 9 55 a.m
Item 3 of the Executive Committee report was discussed Council asked Mr McCook if
the County would be better off keeping the building for our own use Mr McCook stated
he could definitely make use of the budding in a number of ways, one being to store cold
mix
EXEC COMM
REPORT
rid Ablvalpe/
Mr Hanger moved the County keep the Weich Shop and inform Mr Adams that WEICH SHOP
Council has declined his offer to purchase the Weich shop and that, as of April 30, 1998,
we would no longer be leasing the building wrifi�
CARRIED
The Transportation and Utilities Report was presented
Item #2 of T &U report Mt Vernon s inquiry as to whether the County would be
interested in doing the ditch work on the water project
After some discussion Mr Vickery moved a letter be written to Mr Crawford asking him
to present a proposal to Council stating exactly what Mt. Vernon would want and what
they were willing to pay.
CARRIED
Mr McCook left the meeting and was asked to come back in the afternoon to finish his
report Time 10 15 p.m
A recess was held from 10 15 a.m 10.25 a.m
Mr Ray Ratzlaff Mr Alex Cunningham Mr Bruce Sommerville and Miss Lisa Paget
entered the meeting Time 10 25 a.m
Agenda Item 24 - Regulatory Options for Livestock Operations A discussion paper
was reviewed The intent of the paper was to provide feedback about what options the
County thought would best allow the livestock industry to evolve and grow in a manner that
is environmentally sustainable protects human health and the rights of individuals
After review and discussion of all the options Mr Boake moved Mr Jeffery send in the
questionnaire stating the County's choice of Option #4 as follows
1 The Code of Practice as approved by Alberta Agriculture would become mandate.
2 The province would be responsible for compliance and enforcement of design
standards including water and manure management during construction of the
MT. VERNON
REQUEST
REGULATORY
OPTIONS FOR
LIVESTOCK
OEPRATI ONS
JOVIN 2
KNEEHILL COUNTY COUNCIL MINUTES
April 14,1998
facility
3 Municipalities would retain control of siting of operations through their Land Use
By -law
CARRIED
Agenda Item 25 - Request from Wendell and Debbie Hannah requesting support from
Kneehill County in their application to have their subdivision in the NW 19 29 25 -W4 de
annexed into Kneehill County
Mr Wagstaff moved a letter be written to Mr and Mrs Hannah, copy to the Village of
Acme, stating Kneehill County would have no objection to this de- annexation provided
the Village of Acme approved
CARRIED
Mr Sommerville left the meeting Time 11 40 a.m
Agenda Item 26 Planning fees Mr Jeffery reviewed a list of proposed planning fees as
submitted by Mr John Rusling, the County Planner
1 Under subdivision fees, increase the fees for all lots with the exception of the first lot to
$750 00 The approval fees be increased to $200 00 for the first lot and $300 00 for all
others
2 Under redesignation fees the first residential lot from a quarter will remain at $250 00
For additional lots, the fee is $250 00 per lot
For one or two non residential lots the redesignation fee is proposed as $750 00 For
three or more non residential lots or for a redesignation covering 80 acres or more, the
fee is proposed at $2 000 00 All Direct Control redesignation will be $3 000 00
3 The following new fees would be introduced
a) Subdivision or Development appeal owners and adjacent landowners $300 00
other, $600 00 for half a day
b) Area Structure Plan or Land Use Bylaw textual amendment or review $2,000 00
c) Area Structure Plan (new) $5 000 00 (for specific developer proposals)
d) Time extension $250 00
e) Discharge of Caveats $50 00 each
f) Requests for planning information and file searches $50 00 per hour, with a one
half hour minimum
Mr Cunningham stated the above appeal fees would make the appeal process closer to
being self supporting instead of an expense coming out of general funds
Mr Hanger moved the above fees be implemented as listed above.
CARRIED
Agenda Item 27 Terra Tours Ltd Re Horseshoe Canyon Centre Terra Tours are
changing their program and renting ATV s equipped with audio and written tour
information that allows tourists to drive themselves on a self guided tour down into the
Canyon They will also be operating an Interpretive Centre free of charge They would like
to build walking trails into the Canyon on the land accessible to them They have asked
Drumheller penitentiary if inmates would be available to help build the paths and were
advised that this would be possible if they were a non profit organization and that perhaps
they should approach the County to see if we would partnership them in developing the
`Horseshoe Canyon, Nature and Recreational Area' They also stated their concerns
regarding safety at the intersection of Highway #9, the service road at Horseshoe Canyon
and the tourist parking area at the Provincial government managed pull out look out area
Council agreed the highway concerns should be directed to Alberta Transportation and
Utilities
HANNAH
REQUEST FOR DE-
ANNEXATION
INCREASE IN
PLANNING FEES
Of1.�fGtfrr� na.+' l�od K l
REQUEST FROM
JDAHN 3
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
Mrs. Vetter moved Terra Tours Ltd be informed that the County fvas not in favor of TERRA TOURS
partnering them in developing the "Horseshoe Canyon, Nature and Recreational Area."
CARRIED
Mr Ray Ratzlaff, Mr Alex Cunningham and Miss Lisa Paget left the meeting
A lunch break was held from 11 50 to 1 00 p.m
Mr Sommerville entered the meeting
Agenda Item 28 - March 27, 1998 ASB Minutes - Mr Sommerville reviewed the minutes
and reported on the following
1998 Spraying Project Kneehill Soil Services, for a handling fee, will handle our spray for
us They will bring it in pay for it and we will get it and pay for it as we need it Farmers
can also buy their spray from them The only spray we might have to purchase up front
would be Tordon
Spraying will be done as follows
1 New road construction sites
2 Secondary highways
3 One quarter of the County per year for four years starting in the northwest section of
the County
Mr Sommerville informed Council that Mr Hanger and he were meeting with Mr Stan
Milan and Mr Gordon Snell April 15, 1998 to discuss the weed problem at SW 20 30 22
W4 He reviewed with Council a proposed three year plan to attack this weed infestation
Mr Hanger suggested the County offer to cost share the project
WEED PROBLEM
Mr Vickery moved a committee of Mrs Lowen, Mr Hanger and Mr Sommerville meet SW20 -30 22 -W4
with Mr Snell and Mr Milan to discuss the proposed plan, the County offer to cost « I *.e-ld
share the three year program up to 33% Kneehill County 166% Anderson Estate to a 111
maximum cost of $15, 000 for both parties for the three years. /fflzrV ZD
CARRIED
If all parties were in agreement with this proposed plan a written contract would have to be
signed by the parties involved
APPROVAL ASB
Agenda Item 29 - ASB Budget - Mrs Lowen moved approval of the ASB Budget. BUDGET
CARRIED
Mr Sommerville went on to explain how he would like the Agriculture Service Board set
up in the future He proposed the total Kneehill Council be the Board with meetings
approximately three times a year; the formation of various subcommittee such as manure
management water quality and soil each comprised of two councillors, the Ag Fieldman
and two producers with expertise in that particular field
APPROVAL MAR
Mrs Lowen moved to accept the Agricultural Service Board minutes of March 27, 1998 27/98 ASB
and Mr Sommerville's report. MINUTES AND
CARRIED ASB REPORT
Mr Sommerville left the meeting and Mr McCook entered the meeting Time 1 35 p in
Mr McCook continued his Transportation and Utilities report from the morning
MEETING WITH
Item 6 of Transportation and Utilities report meeting with Town of Trochu (see TOWN OF
attached report) TROCHU RE.
TRAMP. ISSUES
MAIN 4
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
Mr McCook reported on the tender opening for SH 841 02, SH 836 02 and SH 582 04
The results were as follows
1 South Rock $1 277 970 00
2 Lahrmann Engineering Inc $1,464,334 50
3 Peter Kiewit & Sons Co Ltd $1 685 962.25
Mr McCook's recommended South Rock be awarded the contract for above -noted
secondary projects
TENDER AWARD
Mr Hanger moved to accept Mr McCook's recommendation and that Alberta TO SOUTH ROCK
Transportation and Utilities be advised that our preferred contractor for the projects be SR 841, 836, 582
South Rock Ltd
CARRIED
Mr McCook recommended awarding the grader contract for Division 3 to Robert Cranston
provided his equipment passes inspection by him His decision was due to the fact that
Evert Construction presently does the contract grading in Divisions 1 and 5 and he did not
feel it would be advisable to award contracts for three divisions to one contractor
Mr Wagstaff moved to accept Mr McCook's recommendation that Mr Cranston be TENDER AWARD
awarded the contract for grading maintenance in Division 3, provided his equipment TO CRANSTON RE
passes inspection by Mr McCook Div 3 GRADING
CARRIED
R reene+�Y d/��/f -.rd
Mr Vickery moved approval of the Transportation and Utilities Report. TBi�J REPORT
CARRIED APPROVAL
Mr McCook informed Council that a Road Committee meeting was scheduled for Monday, ROAD
April 20 1998 at 8 30 a.m COMNI
Agenda Item 19 Hamlet Utility Billings Mr Jeffery reviewed the present water rates
for the various hamlets and what the rates would have to be in order for the water systems
to break even
Mrs Lowen moved Agenda Item 19 be tabled until the next meeting in order to give
Council more time to review the information.
CARRIED
Agenda Item 20 Letter from Robert and Mary Cadman Mr Jeffery read a letter
from Mr & Mrs Cadman stating their concerns regarding access to their property
Mr Boake moved Agenda Item 20 be referred Road Committee.
CARRIED
Agenda Item 21 - 1998 to 2000 Road Program - Mrs. Lowen moved the following road
projects be added to the Road Program
1 Goodine Project- 2 miles (W of 15 & 22-28-22-W4)
2 Horseshoe Canyon (Vickers) - + / -1 miles (27- 29- 21 -W4)
CARRIED
Mr Boake requested that once the costs are known, Council add the Dafoe Bridge and
intersection project to the 1998 to 2000 road program Mr McCook stated he was waiting
for a cost estimate on the culvert for this project
Mr Boake moved the Dafoe Bridge project be tabled until the costs are received from
Bridge Branch.
MEETING
TABLED HAMLET
WATER BILLING
I
CADMAN
CONCERNS
REFERRED TO RC
ADDITIONS TO
ROAD PROGRAM
-69bied
JDAIIN 5
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
CARRIED
Agenda Item 22 - 1998 Divisional Meeting concerns Mr McCook reported on the
concerns brought forward
Mr Boake moved to accept and file
CARRIED
Mr McCook reported that one of the feedlots had been hauling manure for number of days
and had consequently caused mayor damage to one of our roads The crust was broken on
the road so the full extent of the damage isn't known yet The divisional grader for that
area spent a lot of time repairing the road Mr McCook felt there needed to be some sort
of policy put in place which would make the responsible party have a contract grader going
behind them to clean up their mess It wasn t fair to other ratepayers to have their divisional
grader pulled off their roads to do this type of cleanup
Mr Hanger moved the responsible party be billed for the equipment and man -hours
required to put the road back into service and that Mr McCook send the feedlot operator
a letter making him aware that there could be more costs as the full extent of the
damage hasn't been realized yet.
CARRIED
A recess was held from 3 05 p m 3 20 p m
DIVISIONAL
MEETING
CONCERNS
DAMAGE TO
ROAD RE
MANURE
HAULING
Agenda Item 6 - Mr Boake moved approval of the accounts presented for payment to- APPROVAL OF
day, subject to review by the Finance Committee of Councillors Hoff, lickery, Lowen ACCOUNTS
and Vetter
CARRIED
Agenda Item #8 - Recreation Grants Mr Jeffery informed the Board that all
jurisdictions had replied and were in unanimous agreement about the disbursement of the
County recreation grant Because the Village of Linden had no pool or indoor arena it had
been the County s intent that they would disburse their share of the grant to the jurisdiction
of their choice that did have one of these facilities Linden has since indicated that they do
not feel they should have to account for these funds
After some discussion Mrs Lowen moved the grant be distributed to the various RECREATION
jurisdictions as agreed, that is, Acme $13,850, Carbon $13,850, Linden $3,050, Three GRANTS TO T &V
Hills $41,550, Trochu $13,850 and Torrington $13,850, and that in 1999 the $100,000 64mv Wf,114f,1
grant be distributed among Acme, Carbon, Three Hills, Trochu and Torrington, d z,,, 00"C':P
excluding Linden. The County would instead include Linden in the rural community,
association grant for halls in the amount of $2,000 00. Mrs Lowen further moved that
a letter be sent to all towns and villages explaining this.
CARRIED
Agenda Item 7 - Fire Budget - Mr Jeffery reviewed the fire budgets as well as the jtzz�
County's proposed 1998 budget
Mr Boake moved to accept the fire budgets as submitted by the fire departments, the
County budget as per Budget Committee recommendations and that a bylaw be prepared
for the next meeting to reduce the 1998 Mill Rate to 8 mills
CARRIED
Mr Hanger moved the following five year policy be implemented and reviewed
annually reserves plus accumulated surplus should not exceed one year's budget,
excluding held over secondary projects
CARRIED
JD1,W1N
APPROVAL OF
BUDGET &
SETTING OF MILL
RATE
q Ti
POLICY RE
RESERVES /SURPL
us
RU /)y C4� p0[�J
1)004
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
Agenda Item 10 Municipal Government Board Notice of Appeal Mr Jeffery read a
circulation from the AAMD &C regarding City of Calgary's appeal of their 1997 and 1998
equalized assessments It is the Associations perception that the appeal relates to
fundamental tax policy questions, such as the assessment of agricultural properties at
productive value and not a legitimate appeal of the equalized assessment process itself
Mr Wagstaff moved to accept and file Agenda Item 10
CARRIED
Agenda Item 9 - Assessment Issues Questionnaire Mr Jeffery reviewed the
questionnaire and his proposed comments to it
Mr ickery moved the questionnaire be filled out as discussed and sent in.
CARRIED
Agenda Item 11 - Trochu Golf Club Property Tax Exemption Mr Jeffery stated that
representatives from the Trochu Golf Club have been into the office to make application for
a property tax exemption under Albert Regulation 289/97 (Section 149a) of the Municipal
Government Act Mr Jeffery informed them of the necessary forms they needed to fill out
to do this and they have indicated that they will be doing this in the immediate future
Mr Vickery moved that, upon receipt of the necessary documentation from the Trochu
Golf Course, first reading to Bylaw #1391, this being the bylaw to provide for 1998
property tax exemptions, under Alberta Regulation AR 289197, to the Trochu Golf
Course.
Mr Wagstaff moved second reading to this bylaw
CARRIED
Mr Hanger moved third reading be given to this bylaw at this time.
CARRIED UNANIMOUSLY
Mr Boake moved third reading to Bylaw #1391
CARRIED
Agenda Item 12 Elected Senate In the March 24 1998 meeting Mr Jeffery had
reported a letter from Mr Jack Ramsay, Crowfoot MY , requesting support for a Senate
election in conjunction with the upcoming Alberta municipal election It was noted a
resolution may be forthcoming at the AAMD &C Spring convention regarding this issue
This item had been tabled until after the Spring convention There was no such resolution
passed at the convention
Mr Hanger moved to accept and file
CARRIED
Agenda Item 13 Vriend Ruling Mr Hanger stated he felt Council should send to Mr
Marz and Mr Klein a letter of opposition to this ruling
Mr Vickery moved a letter be drafted to Mr Marz and Mr Klein stating Council's
position on this issue, that is, they are not in favor with the ruling and are disappointed
with Mr Klein's stand A copy of this draft should be distributed to council prior to
being mailed
CARRIED
Agenda Item 14 - Three Hills Seed Cleaning Plant - Mr Jeffery noted legal advise had
been received by Mr Vickery regarding expenditure issues on behalf of the Three Hills Seed
Cleaning Plant Limited (the `Co Operative ")
JDAHN
CITY OF
CALGARY ASSMT
APPEAL
ASSESSMENT
OUESTIONNAIRE
�utvho�n�v
TROCHU GOLF
COURSE
EXEMPTION BY
LAW
,iiuo -wlea,
ELECTEDSENATE
LETTER TO
KLEIN/MARZ RE
VRIEND RULING
LEGAL ADVISE
RE. SEED PLANT
KNEEHILL COUNTY COUNCIL MINUTES
April 14, 1998
Agenda Item #15 - Torrington School Mrs Vetter had been asked about the disposition
of the trophies grad pictures and other memorabilia from the Torrington School There
was a concern expressed and a fear that these items might be thrown out
Mrs Vetter moved a letter be written to the Golden Hills School Division asking them
ivhat their policy is regarding disposition of such articles.
CARRIED
Agenda Item 16 Kneehill County Logo
Mrs. Lowen moved this agenda item be tabled until the next meeting.
CARRIED
Agenda Item 5 Financial Reports The March 31 1998 bank reconciliation and net
cash comparison reports were presented
Mr Boake moved approval of the financial reports, as presenter
Agenda Item 30 Committee Reports - There were none
Agenda Item 27A Alberta Municipal Finance
DISPOSITION OF
TORRINGTON
SCHOOL
TROPHIES, ETC
KNEEHILL LOGO
APPROVAL FIN
CARRIED REP MAR 31/98
Mrs Lowen moved the County certify the Village of Torrington lost their Class D
Shares
CARRIED
Mr Jeffery stated there was a request from Russ Hanses for donations to the Three Hills
Curling Club "Cash Dance" Council instructed Mr Jeffery to inform Mr Hanses the
County would donate M.D hats
Mr Hanger moved to adjourn the meeting Time 4 30 p.m
Reeve
Municip4 dminis a r
REPORTS
CERTIFICATE OF
LOSS OF SHARES
HAT DONATION 3
HILLS CASH
DANCE
ADJOURNMENT
JD/MIN 8
JOHN C JEFFERY REPORT
March 25 April 14, 1998
REPORT.
Balance Forward $ 204 72
April 3/98 Gave Three Hills School a map 1070
April 8/98 Gave Blair Stone, AB Enviromnent 4 maps 4000
Pending Report see attached
BALANCE $ 255.42
CORRESPONDENCE
1 Mar 31/98 RC #0030479 AB Transportation and Utilities $1202.82 SH 836
2 Mar 31/98 AB Gazette
3 Mar 7 & 24/98 Golden Hills Regional Div Minutes
4 Apr 8/98 Golden Hills Regional Div Agenda.
5 AAMD &C Spring 1998 Convention Program
6 1997 AB Municipal Financing Corporation Annual Report
7 Mar 28/98 Canadian Firearms Centre Information
8 April 1998 Conm-►unity Focus newsletter
9 Fcb /Mar 1998 Marigold Report
10 Employment Opportunity Project Teclviologist M.D of Clearwater
I l Employment Opportunity CAO Town of Spirit River
12 Employment Opportunity Manager Local Planning Services Island Trust Victoria B C
13 Employment Opportunity Municipal Clcrk/Personnel Officer District of Powell River
14 Employment Opportunity Bylaw Enforcement Officer County of Forty Mile No 8
15 Employment Opportunity Ag Fieldman County of Forty Mile No 8
16 Employment Opportunity Fire Chief & Ass't Ag Fieldman Sturgeon County
17 Employment Opportunity Building Inspector City of Port Moody
18 Seminar advertising Administrative Assistants
19 Seminar advertising Micro Soft power Point Presentations
20 Seminar advertising Worth It Fixed Assets
21 April 1998 Seniors Advisory Council for Alberta Update newsletter
22 FCM 615` Annual Conference information package
23 Spring 1998 Imperial oil Review
24 March 1998 CMA Magazine
25 Consulting Engineers of Alberta Showcase 1998 magazine
26 Mar /Apr 1998 Liberty magazine
27 March 1998 The Financial Report newsletter
28 March 1998 Muscular Dystrophy Association of Canada magazine
29 March 1998 AB Planning Exchange newsletter
30 1998 Recreation Facility Personnel Annual Conference information & registration
31 15` Quarter 1998 G.F O.A newsletter
32 1998 FCM Municipal Sourcebook
33 Spring 1998 Vision magazine
34 Spring 1998 Bright Ideas newsletter
35 Feb 17/98 Notes For A Speech by Prime Minister Jean Chretien
36 Advertising Canadian Tobacco Manufacturers' Council
37 Advertising 12th annual Senior Citizens Week June 7 13/98
38 Advertising Western Gym & Recreation Supplies ltd
39 Advertising American Express Corporate Services
40 Advertising 1998 AB Sports Hall of Fame and Museum Induction Program
41 Advertising Richey Electronics
42 Advertising Sports Inter Spring & Summer 1998 Buying Guide
43 Advertisinl, Universal Flag systems
Minute /j cjreport i 998doc 1
JOHN C JEFFERY REPORT
March 25 April 14, 1998
44 Advertising Rose Country Connriunications
45 Advertising Sunshine Playground Equipment Ltd
46 Advertising IBM
47 Advertising Canada Book Day April 23/98
48 Mar 9 & 30/98 Journal of commerce newspaper
49 Mar 25 & Apr 1/98 The Drumheller Mail newspaper
50 Mar 25 & April 1/98 The Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1 SORENSEN FARMS LTD SW 25 -29 26 W4
Farrowing to Wiener Barn $80,00000
2 PAGET GRANT NE 22 30 24 W4
Residence Addition (1 Ox l2) $9,000.00
3 FRERE, DAN & LAUREEN NE 08 33 23 W4
Residential home $190,000.00
4 ECHO SAND RANCHING NE 27 29 26 W4
Feedlot, silage pit & 2 pole sheds $100,00000
5 CHAN, TOM NE 26 28 24 W4
Agricultural stock watering dam $5,00000
6 DOERKSEN< KEITH NW 23 34 23 W4
Residence addition $35 00000
7 EVANS, RUSSELL & PATRICIA NW 07 29 21 W4
Changes to previous penult for house,
garage & workshop $25,00000
8 HASTIE< BRUCE NE 25 33 25 W4
Feedlot Expansion (3,000 addition) $ - - - --
Minute /jgireport 1998doc 2
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UPCOMING DATES
April 15 1998
April 21, 1998
April 23 1998
April 23 1998
April 23 1998
April 28, 1998
May 7 1998
May 10 13, 1998
May 12 1998
May 21, 1998
May 26 1998
JD/PENDING.DOC
PENDING FILES AS A T April 14, 1998
Kneehill Ambulance Meeting
Kneehlll County office 7.00 P M.
Municipal Planning Commission
Kncehill County office 9:00 AN
Executive Committee
Kncehill County office 9:00 AN
Special Places Meeting
Kneehill County office 10:00 A.M
Kneehill Community Resource Board (KCRB)
Kncehill County office 7.00 P.M
Council Meeting
Kneehill Council Chambers 8:30 AN
Executive Committee Meeting
Kneehill County office 9.00 AN
Fire Convention
Canmorc, AB
Council Meeting
Kneehill Council Chambers 8:30 A.M
Executive Committee
Kncehill County office 9.00 A.M
Council Meeting
Kneehill Council Chambers 8:30 A.M
1
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PENDING FILES AS AT Anri114, 1998
PENDING FILES RECAP
1 Linden Rubble Pit (Dec /96) Awaiting Bob Boake or Schmautz pit.
2 Cross Boundary Garbage Dumping (May /97) Awaiting Drumheller & District solid Waste Management
Ass'n engineering report.
3 Red Deer River integrated Management Plan (Nov /97) Report still in progress Open houses will be
scheduled when report finalized.
4 Braconnier Park (Jan/98) Transfer of title to Kneehill unable to proceed because of $230 170.09 builder's
lien by legal counsel of Porter Tanner the contractor for the water line project.
5 Invoicing for Structural Fires (Jan/98) Referred to Mar 19/98 Fire Committee Meeting.
6 Recreation Grants (Feb /98) Meeting in Carbon with all towns and villages to unanimously agree upon
disbursement of $100,00.00 grant. Awaiting replies form towns and villages
7 AB Senior Summer Games Feb /98) Proceeding Kneehill paid in Dec /97 $10 128.00 grant ($2.00 per
capita)
8 Buffalo Jump Park (Jan/98) Wayne Pedrim advised park is part of Special Places 2000 and should wait
for their report
9 AT &U Secondary Partnership Review Request (Sep /97) Request still being considered but requires overall
review as all cost sharing relevant to other municipalities.
10 Regional Water Committee (Feb /98) Next meeting Mar 11/98
11 Ag Exhibition Group (Apr /97) No municipal involvement Holding $812.11 in trust account.
12 Traffic Fatality South and East of Acme (June /97) Information sent to insurance. Waiting to see what's
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19
20
21
22
23
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25
26
27
28
29
30
31
32
33
next.
Carbon Transfer Site (Jan/98) Awaiting response from Carbon re request to open Saturday afternoons.
LUB 1061 Review (Dec /97) Awaiting WC
CP Rail Line Abandonment (Dec /97) Awaiting response to letter re. abandoned right of ways
FOIP Act (Jan/98) Awaiting training workshops from AB Municipal Affairs
Diversified Annual Management (Feb /98) Company will contact us if further information required.
Bearspaw Petroleum Lease Reduction Request (Nov /97) No response received from company to Kneehill s
letter * *RECOMMEND FILE THIS ITEM * **
Lionel Brisson Torrington (Mar /98) Awaiting Mr Brisson s response to Kneehill s letter for specifics.
Alberta TrailNet (Jan/98) Awaiting further correspondence from AB TrailNet.
Radio system upgrading (Feb /98) Approved upgrading for $10 $15,000.00
Special Places 2000 (Feb /98) Background information package for Tolman Badlands candidate site
prepared
Alberta s 100"' Anniversary & Kneehill Logo and Road Signs (Mar /98) Agreed ample time for planning
100'h anniversary celebrations. Mrs Vetter and Mr Vickery designing logos for Council's consideration.
Will address road signs after new logo approved.
Kneehill Ambulance (Mar /98) Draft ambulance agreement, as prepared by towns and villages approved
for Kneehill to sign
Torrington Office Space (Mar /98) Awaiting Tourism Society to advise re office lease.
Closure of Road Allowance W of NW 11 & SW 14 29 -23 W4 (April /98) awaiting AT &U approval
M.D of Rocky View fire Suppression/Mutual Aid Agreement (Apr /98) Awaiting response from Rocky
View re "no charge" agreement with Kneehill
A &U Surplus Properties Pt. SW 28 29 24 W4 (Mar /98) Awaiting response from AT &U re offer
purchase this 159 acre parcel for $1.00
Bill C65 (Mar /98) Have ordered copy of this proposed bill
Kneehill Regional Water Committee Apr /98) Committed $1.00 per capita for water feasibility study
Sclimautz Land Lease (Mar /98) Re tendering with tender closing April 27/98.
Bylaw Enforcement/Special Constable (Jan/98) Tabled until May 1998
Abandoned Rail Crossings (Mar /98) Letters sent to CN & CP re condition of abandoned rail crossu
municipal intersections.
Transportation Items:
1 AAMD &C Petroleum Products Buying Group (Mar /98) Laurie B preparing a 6 month comparison
2 Schinautz Pit (Mar /98) Two observation wells for AB Environment to be drilled.
3 Blenot Ferry (Feb /98) Draft agreements drawn up and given to Mr McCook.
4 Crestar Energy Request to upgrade Road (w /o 29 &32 33 24 W4) Oul/97) no response to letter re
sharing upgrading.
5 Winther Icing Problem (Mar /98) Lousana unable to locate water source
6 Equipment Storage Facility (Nov /97) Awaiting recommendations
7 Roadata Services (Jan/98) Awaiting further information.
8 Torrington Infrastructure Grant (Mar /98) Grant on hold until engineer report received.
9 Save Harmless Agreements with Towns and Villages (Jan/98) John on contact with Barry Sjolie abo
agreement.
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ADMINISTRATIVE PENDING ITEMS
L Linden Rubble Pit
Jan 23/96 Motion to table pending Mr Boake's investigations into possible land
purchasing to expand the site
May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting)
Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing trees reported
Motion approved to repair pit install page wire fence and plant trees
Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose
solutions
Aug 19/96 Memos to Art, Alex & Bob Boake Need Bob Boake to advise of meeting
date for Acme Linden and M.D to meet
Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site
at 10:00 A.M Memo faxed to Bob and Marylea advising of this date.
Sept 25/96 RC #2 Road Committee met with JCJ Don Henry, Paul Ehmann and councillors
from Acme & Linden to review /linden site and discuss options.
Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits
to get more life from available land start negotiations to purchase balance of quarter section, west of
creek get gov't regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of
charging- Acme transfer site to be manned & open 3 days per week MD has only agreed to 2 days per
week advised present costs for rubble pit is over $11,000.00 and rising current solution is not a long
term solution. Motion approved to table user fees pending a report on rural/urban users at the various
sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion
approved to request linden to write AB Environment re stacking pits Motion approved to form a
committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter
section, west of creek and Bob Boake be the MD representative on this committee.
Oct 15/96 Letters sent to Acme & Linden advising of these motions
Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further
information be obtained regarding household and rubble dumping fees from surrounding jurisdictions.
Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received.
Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at
Linden dump and advise of MD s concern re people dumping garbage in rural areas if fees imposed and
further suggest a provision be made through taxes to recover operating costs
Nov 8/96 Letter sent to Acme and Linden
Dec 5/96 EC# 12 Acme has agreed, at this time, that user fees not be charged at Linden
Dec 5/96 EC #13 Linden will be assessing their garbage fees in February and March and
indicate they want to cooperate in solving this problem
(File filed in vault until further developments)
2 Cross Boundary Garbage Dumping
Feb 27/96 Motion (in response to request from Mr Bill Purves- Smith, Custom
Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow
ratepayers to use neighbouring jurisdiction's transfer sites, conditional upon ratepayer requests Letter
sent to Mountain View no response
June 28/96 Mountain View advised council has approved our proposal Will be
drafting up an agreement.
July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky
View It was agreed to wait and react only when a request is received
Sept 19/96 EC #28 Cross boundary agreement presented and approved.
Sept 30/96 Letter and A/G forwarded to Mountain View
Oct 30/96 EC #5 Letter received from Mountain View indicating in light of the possibility
of entering into a joint agreement for a Regional Waste Management organization, it may be premature to
enter into a cross boundary garbage agreement. EC recommended to table this agreement until
Drumheller Solid Waste Management engineering study results received EC report approved by
council
Nov 18/96 Letter sent to Mountain View advising of EC recommendation.
Nov 18/96 Letter sent to Mt Bill Purves -Snuth Custom Woolen Mills advising MD
will allow him to use Linden Dump for household garbage, subject to any applicable fees
Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to
bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller
Apr 22/97 Invoice #6351 to Mr Purves Smith for $18.41 the per capita charge levied
by Drumheller Solid Waste Invoice paid May 5/97 RC #2663
May 13/97 Letter and $18.41 paid to Drumheller Solid Waste.
May /97 Telephone inquiries received from Rocky View resident interested in using
M.D transfer site was advised to contact office to advise when would be using. Office instructed to
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obtain name etc and bill the same as Custom Woolen Mills
3. Red Deer River Corridor Integrated Management Plan
John knows all about this and advises it has to go to another public hearing.
July 17/96 JCJ memo no change yet public hearing then a final draft to come
Jun 23/97 JCJ advised current status consultant hired for instrcam inflow needs and
water modelling. Report back by July 31/97
July 3/97 JCJ advises report should be sent to M.D by August 1997
Nov 5/97 EC #19 Oct/97 information update received. Planning project still in progress As
soon as draft plan is complete and approved for public review here will be open houses Expected the
public process will take place in the spring of 1998 Mr Jeffery has requested the information and work
from this management plan be tied in with Special Places 2000
Nov 24/97 EC# 1 Oct/97 update received again along with notification the former project
manager, Kim Brenneis, has left his position and Terry Krause has filled it
4 Braconnier Park
June 25/96 Motion to advise AB Environment M.D willing to take over park and
assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back
agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s letter This
letter being forwarded to Natural Resources Service Parks Program, for a response
Aug 13/96 CM p 7 Mr Wayne Pedrim, District Manager, AB Parks Service, met
with council to discuss sell buy back agreement Council agreed to operate park until end of this season
(Sept/96) Still feel same way about sell buy back agreement
Aug 21/96 Letter to sent to Mr Pedrini confirming council's position
Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug
27/96 Reported Yvonne Braconnier has requested, since M.D does not want area, this land be re
purchased back from the province by her family Also reported this park is used a lot as a day use area.
Recommendation approved to write AB Environment advising the M.D would be interested in purchasing
this property at a reasonable price, with no sell back clauses attached.
Sept 30/96 Letter sent to Mr Wayne Pedrini AB Parks
Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original
conditions set by AB Parks with the understanding the province will never take back the park and further
the Parks Committee look into solving in the most economical manner the water problems at the park
Oct 8/96 CM p.2 Noted the terms set by the province are to ensure the park is not used for
any other purpose than a recreation area.
Oct 8/96 CM p.6 Motion approved to write to Mt. Vernon Water Co -op requesting
consideration for an extension to commit for a water service hook up at Braconnier Park due to
negotiations regarding the transfer of this park not being completed.
Oct 15/96 Letter sent to Mt. Vernon Water Co -op
Oct 15/96 Letter sent to Mr Wayne Pedrini
Dec 20/97 Letter sent to Mr Pednni requesting an update
Jan 23/97 EC# 19 Reported Mr Pedrini has advised the transfer of the Braconnier Park to the
M.D of Kneehill has been initiated.
May 9/97 Phoned Wayne Pedrini and left message Mr Pedrini away until May
20/97 and will get back to us when he returns
July 9/97 Spoke with Wayne Pednni transfer in progress
July 8/97 CM p.4 Reported that Mt. Vernon has advised the curb stop for the water to the
park will be at the north end of the park and a copy of the plan will be forwarded to the M.D Mt.
Vernon has scheduled a sod turning ceremony for July 21/97 and invited all members to attend. No
specifics regarding the time and place for this ceremony were received. Noted July 21/97 was MPC
meeting that day motion approved Councillors Boake and Vickery attend the sod turning ceremony for
the Mt. Vernon Water Co -op on July 21/97 providing the time of this ceremony was agreeable with their
schedules
Jan 15/98 EC# 10 Reported Mr Wayne Pednni has advised the transfer of Braconnier is
unable to proceed because a builder's lien has been registered against the title in the amount of
$230,170.09, by the legal counsel of Porter Tanner the contractor for the Mt. Vernon water project.
S Invoicing for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and Reeve's
meeting by Mayor Joyce McDonald, Linden. Motion that a recommendation be put forth to all towns and
villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages
June 11/96 Letter sent to all towns and villages requesting input and response.
July 18/96 No responses back. Phoned all towns and villages and faxed copy of June
11/96 letter
Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu.
Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96
letter
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Oct 8/96 CM p.9 Motion to table this Item.
Oct 22/96 CM p 1 Reported majority of jurisdictions are in favour of this Invoicing. Motion
approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban
Jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire
committees receive input re fire rates from their local Fire Chief
Oct 24/96 Letters sent to all urban towns and villages in MD requesting available
dates to meet and further discuss this issue.
May 9/97 Update Torrington, Carbon, Linden, Acme and Trochu in favour of invoicing for
structural fires no response received from Three Hills
No responses received back from Oct 24/97 letter requesting available dates for a meeting.
Aug 21/97 EC #24 Reported all towns and villages in M.D except Three Hills has responded
to M.D s letter All respondents are in favour of invoicing for structural fires. EC recommendation
approved to send a letter to all towns and villages in the M.D advising of the favourable responses
received for invoicing of structural fires, noting Three Hills has not responded and requesting effective
Jan 1/98 structural fires be Invoiced with the understanding any person invoiced for structural fire and
not having Insurance coverage for same will have their invoice cancelled.
N.B Will need a bylaw to invoice for structural fires
Jan 12/98 Discussed at Elected Officials Meeting and agreed to refer this matter to the Mar 19/98 Fire
Committee meeting
6. Recreation Grants
June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00
as an unconditional grant. Cheque not issued yet.
Aug 9/96 EC# 10 Linden has forwarded two recreation proposals EC recommend copy be
provided to each councillor and this matter be tabled until the next meeting.
Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding. Motion
approved to table this Item
Oct 22/96 CM p.6 Recreation grants summarized and discussed Motion approved, in view of
there being no recreation joint service agreements negotiated and in view of MD wishing to show good
faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three
Hills, Trochu, Acme Carbon, Drumheller based on a percentage and three year average
Oct 30/96 EC #14 EC recommendation to pay urban recreation grant, Three Hills
$28,000.00 Trochu $19 000.00 Acme $10,500.00 Carbon $8 700.00; Linden $0.00, Drumheller
$2,500.00 and already paid to Torrington $1,294.46 EC reported approved by Council and letters and
cheques sent out
Nov 5/96 CM p.5 Motion approved to table Joint services (including Three Hills recreation
proposal) for an informal discussion at the AAMD &C convention.
Nov 19/96 EC# 12 Recreation grants reviewed.
Nov 26/96 CM p.I Motion approved to pay $2,000.0 each to rural community centres in
Wimborne Huxley and Swalwell
Nov 26/96 CM p. l Minimum Recreation Policy adopted A policy for a minimum grant, for
recreation purposes, to urban jurisdictions that do not qualify for other recreational grants and this policy
be based on a $2.50 per capita, based on the population of the urban jurisdiction.
Dec 5/96 Letter and cheque Issued to Linden $1407 50 letter sent to village of
Torrington ($0.00 ) and cheques and letters to Swalwell Wimborne and Huxley
Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's
preliminary position for the funding of operating recreation facility costs
All towns and villages pool and arena deficits to be totalled
All town and villages and M.D of Kneehill current population to be totalled and divided into total
deficit
This amount will be the maximum per capita deficit of the area.
M.D of Kneehill will pay maximum per capita deficit of area to each town and village, based on
urban population, to a maximum of M.D of Kneehill's population % of area (44.1 %) of the total
town or village deficit whichever is the lessor amount
M.D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and
village population
Recreational facilities could be administered by a Regional Recreation Board
Definition of Deficit.
Operating revenue less M.D of Kneehill grants to towns and villages and reserve usage.
Operating expenses less debenture debt, reserves and capital
Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy
Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D s position.
Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D 's position.
EC recommend to table until all responses received
Feb 11/97 CM p.6 Reported Three Hills has advised they are in agreement with the M.D s
proposal and request a three year agreement, reflecting this position be prepared ASAP
Feb 11/97 CM p.6 7 Response received from Linden stating they are basically in agreement
except for following more rural ratepayers In the Linden area the amount of assessment in the area due
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to intensive livestock operations is substantial and those people s tax dollars are being used to fund
recreational facilities in other areas Linden suggests the deficit be left in place and a per capita mimmum
recreation policy be dropped to $2.00 per capita based on both urban and rural populations. M.D noted
intensive livestock operations are assessed the same as farm operations and there is no additional
assessment levied on improvements except for residences, which are assessed in the same manner for
both farm and intensive livestock operations M.D also agreed a recreation policy not agreement, would
be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden
clarifying the assessment of livestock operations
Feb 20/97 EC #23 Trochu has advised it has approved the M.D s proposal providing the
words "whichever is the lessor amount' is deleted from the proposed policy and providing the Trochu pool
is not included as it is covered under a separate agreement EC recommendation to wait until all
responses are received before reviewing this matter
May 20/97 Letters sent to all urban centres in M.D showing 1997 operational
recreation grant calculation for their jurisdiction.
May 27/97 CM p 7 Motion approved to recommend uniform user fees for pools and arenas.
June 2/97 Letters sent to all urban centres in M.D requesting uniform user fees for
1997 for pools and arenas
June 10/97 CM p.2 Motion to table this matter until all responses received and further faxed
all towns and villages requesting their response prior to next council meeting
June 13/97 Letters faxed and mailed to all towns and villages requesting responses to
the M.D s May 20 and June 2 letters Responses requested prior to June 24/97
June 24/97 CM p.2 Motion to table this item pending responses from Torrington and Three
Hills.
July 8/97 CM p 7 Responses to M.D s recreation policy and uniform user rates reviewed.
Motion approved Carbon be advised, due to its lack of participation in the Regional Recreation Board
discussions and Board formation, the M.D operational grant policy is not applicable to this jurisdiction
the M.D recognizes its rural residents use the Carbon recreation facilities and shall pay a minimum urban
recreation grant to Carbon as per policy 15 1 that being a grant of $2.50 per capita, with per capita based
on the population of the urban jurisdiction and further the M.D will be willing to reconsider its position
should Carbon decide to re look at its position regarding uniform user fees and participation in forming a
Regional Recreation Board
July 8/97 CM p.8 Motion approved a letter be sent to all towns and villages recommending
they accept Trochu s offer to host a meeting to discuss the formation of a Regional Recreation Board and
further the M.D 's position regarding uniform user fees be reiterated the M.D acknowledge it realizes
fees have been set for 1997 but would like to see uniform rates for 1998 as it feels the entire municipality
is one community and the rural residents access facilities in all parts of this commumty
July 8/97 CM p.8 Motion approved the town of Three Hills be advised the M.D is willing to
honour its commitment towards Phase II of the arena project, but because of the advanced timeline for this
work cannot offer manpower nor equipment in lieu of cash as all 1997 work has been scheduled. M.D
will budget for its commitment in its 1998 budget M.D 's commitment be as per policy 15 3 with capital
grant calculated as 34 1% of $175,000.00 = $59,675.00
July 17/97 Letter sent to Carbon advising of M.D s position as per motion.
July 17/97 Letter sent to all towns and villages re user fees and formation of Regional Recreation
Board.
July 17/97 Letter sent to Three Hills re Arena Phase II commitment.
July 18/97 EC #20 Letter received from Trochu inquiring about the number of people the
M.D would like to see on Regional Recreation Board. EC recommendation both Mr Vickery and Mr
Boake, Recreation Committee members, represent the M.D on this Board.
July 18/97 EC #21 Trochu has sent a letter advising it has already set its pool rates for 1997
but will consider uniform rates for next season It also plans to raise its arena rates in the fall of 1997
EC recommendation to accept and file.
July 22/97 CM p.8 Agreed to sent copy of July 17/97 letter to Carbon to all towns and villages.
July 22/97 CM p.8 July 18/97 town of Three Hills letter presented to council Noted letter sent
prior to the town addressing the M.D s letter Three Hills letter states their Council is concerned about a
Regional Recreation Board being empowered to make decisions on the operations of an existing facility
that most voting members of this Board had not financially contributed towards, the town was receptive to
a Regional Board overseeing any facility all participants had contributed towards town also requested a
meeting to discuss M.D 's capital recreation policy Motion approved to table this matter until all towns
and villages receive a copy of the M.D s letter to Carbon regarding its recreation grant.
July 31/97 Copies of M.D letter to Carbon sent to all towns and villages.
July 31/97 Letter sent to Trochu re Regional Recreation Board representatives
Aug 21/97 EC #19 EC recommendation the 1997 Operational Recreation Grants be paid, as
per recreation grant policies (15 1 & 15 2) as follows
Acme $ 2,346.99
Carbon $ 1092.50 (Minimum Grant)
Linden $ 1 407 50 (Minimum Grant)
Three Hill $27 149 72
Trochu $11 854.49
Torrington $ NIL
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TOTAL $43.851.20
Aug 21/97 EC #20 EC recommendation to invite the entire Three Hills Council to meet with
the M.D Council to further discuss the recreation capital policy
Aug 26/97 CM p.6 Mrs. Vetter advised she was trying to schedule a meeting between
Torrington recreation representatives, Mr Jeffery and herself to discuss the recreation policy
Aug 26/97 CM p.9 Agreed to invite Three Hills to next M.D Council meeting to discuss
recreation capital policy Agreed to schedule an appointment for 9.00 A.M on Sept. 9/97
Aug 29/97 Letter sent to Three Hills advising of appointment scheduled for Sept 9/97 at 9:00 A.M.
Aug 29/97 Letters sent to all towns and villages advising of grant (no letter sent to Torrington)
Sept 9/97 CM p.2 &p.5 Town of Three Hills met with M.D Council to further discuss capital
recreation policy Motion approved to pay recreation capital grant of $59,675.00 to Three Hills based on a
commitment from Three Hills to Join an Advisory Board with the objective of this Advisory Board to look
towards forming a Regional Recreation Board by 1998 with the goal of the Regional Recreation Board to
administer the recreation capital and operational grants
Nov 25/97 Notice of Motion for recreation grants presented.
Dec 9/97 Notice of Motion amended and approved as follows
The M D of Kneehill commit $100,000.00 per year, commencing in 1998, for the next five years, for
recreation operating and capital grants for swimming pools and indoor ice arenas excluding the
Trochu swimming pool which is addressed under a separate agreement, with the understanding a
committee, comprising of three members from each urban jurisdiction, that being one member of
the recreation board, one councillor member and one administrative employee along with two
members from the Torrington Ag Society, that being Darryl Bauer and Clint Mason, representing
the Torrington arena, sit on a Recreation Board with the M.D providing one administrative staff
member to this Board The purpose of this Board will be to unanimously agree upon the
disbursement of this M.D recreation grant and this decision is to be ratified by June 30`h of each
year And further, it be understood this grant commitment be in addition to the already approved
capital recreation grant to the town of Three Hills for Phase II of the arena redevelopment project,
in the amount of $59,675.00
Jan 12/98 Elected Officials Meeting Recreation Policy presented at the elected officials meeting.
Jan 14/98 Carbon offered to host meeting
Jan 27/98 Letters sent to all towns and villages advising Carbon willing to host meeting, Meeting date
scheduled for Feb 26/98 at Carbon Three Members from each town and village (member of recreation
board, councillor and administrative employee) plus two members from Torrington Ag Society (Darryl
Bauer and Clint Mason) and one administrative staff from Kneehill
Feb 26/98 Meeting held and motion approved that whatever decision is unanimously reached must be
ratified by each respective Council by March 31 1998 and notification of the decision be sent to Gus Nash
c/o village of Carbon
Mar 10/98 CM p 7 Mr Vickery discussed the possibility of including an inflation factor into
the County's recreation grant to the towns and villages the county has committed $100,000.00 over the
next five years
Mar 24/98 CM p.6 Grant discussed specifically whether it was to be directed to pools and
indoor arenas. Noted the conditions to the grant was that it was for pools and indoor arenas and also that
an unanimous decision for the grant disbursement had to be reached between the towns and villages.
Noted this matter was in progress and a motion approved to table this until the next council meeting.
7 AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid
Committee in their bid to host the 1998 games in Three Hills and area Letter sent.
April 25/96 Reeve Marz also sent letter of support
June 25/96 CM p 10, 11 Reported Three Hills successful with their bid. Discussion
on golf Course Road re possibility of applying dust control on the road prior to the games
July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community
Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In
preparing this grant the golf course had requested the use of the M.D name on the donation list for
providing gravel and grader work in the amount of $2,450.00 with the clear understanding this has not
been approved by the M.D council
Mar 26/97 Newspaper report on Feb 10/97 town minutes reports the AB Senior Games Society has
budgeted for a $30,000.00 donation from the town and M.D As a residential lot is valued about
$15,000.00 this would be the town's portion of the contribution.
Mar 26/97 John spoke to Jack Ramsden and was advised Greg Skotheim mentioned this in lus original
presentation to the Summer Games It was a suggestion from the original budget committee with no input
from the M.D
June 18/97 EC #21 Reported invitation received June 17/97 to attend June 19/97 office
opening ceremony EC recommend Mrs. Vetter attend. (Mr Hoff Mr Vickery and Mrs Lowen unable to
attend)
June 23/97 June 19/97 letter received from Dan Shea, Chairman, Senior Games Committee, inviting
Council to appoint a liaison to work with AB Seniors committee. Next meeting scheduled for Aug 18/97
June 23/97 Letter sent to Mr Shea advising, as previously advised under letter of April 10/96 the
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M.D s representative is Mrs. Lowen
July 8/97 CM p.9 Motion approved Mrs Vetter replace Mrs Lowen as the M.D s
representative on the AB Senior Games Committee.
July 1.1/97 Letter sent to Dan Shea, Chairman Three Hills Senior Games '98 Society, advising of this
appointment
Aug 21/97 EC #18 Reported that Mrs Vetter has been appointed Chairperson for the
opening and closing ceremonies and has requested advertising for these games to be placed in the M.D
news section. EC recommendation approved for this advertising
Aug 26/97 CM p. l Mrs Vetter requested 1,050 M.D pins for distribution to
the participants of the Senior Games.
Sept 4/97 Laurie B to order M.D pins (have less than 1 000 on hand)
Sept 12/97 M.D published volunteer notice for Senior Games under M.D news section of paper
Nov 6/97 Letter to Senior Games advising Mar] Vetter appointed at Organizational
Meeting as M.D 's representative
Nov 10/97 CM p.4 Update of Games reported to Council by Marl Vetter
Nov 24/98 EC #6 Invitation received for Reeve to attend Opening and Closing Ceremonies of
Gaines opening is July 21/98 at 7.00 P M at PBI Tabernacle and closing is July 24/98 at 1 00 P M at
Tabernacle EC recommendation Reeve Hoff or Deputy Reeve Vickery attend
Nov 27/97 Letter sent to Senior Games advising Reeve or Deputy Reeve will attend the Opening and
Closing Ceremonies
Nov 27/98 JCJ Memo to Rick & Otto re Summer Games.
Dec 1/977 Letter to Capital canceling advertisement for volunteers for Summer Games.
Nov 25/98 CM p.5 Letter received from summer Games inviting M.D to contribute financial
support. Advised final budget is $310,500.00 AB Parks & Recreation grant $142,500.00 town of Three
Hills grant $15,000.00 Motion approved to contribute $2.00 per capita (based on M.D population)
towards 1998 Senior Summer Games and also contribute a gift `in kind' by offering the use of the
facilities at Kcivers Braconmer and Swalwell parks along with the use of the municipal ball diamonds
Dec 4/97 Letter sent to Senior Games advising the motion and noting a cheque in the amount of
$10 128.00 representing the $2.00 per capita based on M.D population of 4887 and taking into account
the Torrington population of 177 Letter also requested the Games Committee advises as soon as
possible, what M.D facilities they would require for the Gaines so that arrangements could be made for
same
Dec 22/97 CM p 7 Marl reported Games Committee pleased with M.D s donation M.D
requested Marl obtain clarification on budget items.
Dec 22/97 Cheque #3200 issued to Senior Games in the amount of $10 128.00
Jan 5/98 Joyce Trentham picked up 1 050 M.D pins.
Feb 24/98 CM p.8 Committee reports Feb 11/98 letter, Jan/97 Budget Report & Feb 2/98
minutes presented to Council
Mar 10/98 CM p 9 Mar 12/98 AB Senior Games meeting reviewed.
Mar 19/98 EC #15 Letter received from Senior Games requesting home owners who wish to
billet during the Games to contact their office
Mar 24/98 CM p.6 Mar 2 & 16/98 meeting minutes reported. Mrs. Vetter requested to borrow
the flags in the council chambers and foyer for the opening and closing ceremonies of the Games Mrs
Vetter also requested the use of the County's dumpster during the Games Agreed to provide these items.
8. Buffalo Jump Park
Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc
Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have
been set for Ms Haley to come to office.
Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley,
MLA when she is next in MD office
Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet
with Carol when she is next in office, if Glen makes other arrangements to advise office.
Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D
office (10:30 A.M.) Glen advised by phone.
Nov 5/96 CM p. l Mr Wagstaff requested this pending item remain on pending report,
noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the
municipality for the park operations
Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be
willing in forming a partnership with the province to oversee the park Agreed MD was interested and
further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some
recommendations
Dec 18/96 Memo given to Councillors Hanger & Wagstaff
May 13/97 CM p. l Mr Wagstaff reported he and Mr Hanger had visited the park and were
arranging a meeting with MLA Richard Marc to further discuss the options for this park
July 8/97 CM p 7 Mr Wagstaff reported he had spoken with Richard Marz, MLA about the
possibilities of developing the park Motion approved to have the Parks Committee (Councillors Wagstaff
& Hanger) look into the feasibility of entering into a partnership with the province for the operations of
this park including the possibility of overnight camping facilities and other options and further the Parks
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Committee discuss these options with Richard Marz, MLA
July 9/97 Parks Committee met with Richard Man and advised to draft letter to Ty Lund cc Richard
Marz.
July 22/97 CM p 7 Draft letter presented to Council Motion approved to accept July 11/97
letter to Ty Lund re development possibilities for park including a cost sharing arrangement for the road
development into the park, including the park entrance down into the park valley Letter sent.
Sept 18/97 EC# 16 Letter received from Ty Lund advising the local committee process of the
Special Places would provide the appropriate forum to discuss the role of the park Also noted the
province is unlikely to fund, in the foreseeable future monies for the road into the park or for camping
facilities EC recommendation to invite Mr Pedrini to meet with council and further discuss the park.
Sept 20/97 Letter sent to Wayne Pedrini inviting him to meet with council
Oct 15/97 Mr Pedrini phoned to advise is very busy and will meet with Council in
Jan/98
Jan 2/98 Letter sent to Mr Pedrini advising him of Jan/98 Council dates and
requesting an appointment with him for council on Jan 20/98
Jan 15/98 EC #10 Reported Mr Pednm has advised the park is included in Special Places
2000 so it is premature to meet but rather wait for the Special Places 2000 report.
9. AT &U Secondary Partnership Program Review Request
Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various
issues including 75/25 partnership sharing of this program. Motion approved to request AT &U to review
these cost sharing arrangements
Oct 15/96 Letter sent to Rob Penny
May 9/97 No response received yet.
Aug 20/97 Another letter sent to Rob Penny along with copy of Oct 15/97 letter and
requesting this matter be looked into.
Sep 18/97 EC 43 AT &U (Rob Penny) has advised any review of the cost share ratio for this
program would have to involve all municipalities as all cost share ratios are relevant to each other
Further it is AT &U's intent to cost share the overall program at 75/25 Kneehill's request is still being
considered relative to other municipalities and the impact of any change
10. Regional Water Committee
May 8/97 EC #34 Letter received from Three Hills inviting M.D and urban centres to a
regional water meeting June 5/97 at Trochu EC recommendation to have Water Coninuttee members
(Councillors Lowen, Boake and Vickery) attend this meeting.
June 10/97 CM p.2 June 5/97 meeting minutes discussed. Motion approved to participate in
the proposed water study to a maximum of $1.00 per capita.
June 16/97 Letter sent to Regional Water Commission c/o Trochu, advising of M.D 's
motion and requesting information details about next meeting date, etc
Aug 7/97 Copy of July 3/97 letter received from Three Hills to Trochu advising motion approved to
undertake regional water study at a cost not to exceed $100 per capita per community
Jan 12/98 Discussed at Elected Officials Meeting Agreed to set committee meeting date for Feb 19/98
at the Kncehill office.
Feb 19/98 Next meeting date set for Mar 11/98
11. Ag Exhibition Grou
Apr 17/97 EC# 15 Apr 8/97 Ag Exhibition minutes report that a motion had been made for
the M.D not to be involved with this committee motion approved to disband the committee and those
still interested to form another committee without M.D involvement EC recommendation for M.D to
cease involvement and the Ag Exhibition trust account (balance of $812.11) be kept, as is until the
exhibition group is organized and these funds can be transferred
12. Traffic Fatality South and East of Village of Acme.
May 27/97 CM p.3 Reported on May 23/97 traffic fatality west of Range Road 25 -6 on
Township Road 23 3 (I km SE of Acme) Richard Wallace, driver of truck eastbound and appears driver
lost control of vehicle which left road and flipped over killing the driver Road at accident scene was
muddy and rutted due to weather Road part of village of Acme M.D bladed road as a courtesy to Acme.
This section of road was bladed the week prior to the accident. Mr McCook showed video of accident
scene
June 5/97 Letter received from Weir Bowen solicitors for Mrs. Debbie Wallace
providing notice of intention to bring forth an action under MGA 532.
June 6/97 Letter and documentation forwarded to Jubilee Insurance
June 10/97 CM p.5 Lawyer's letter reported to council along with referral of matter to Jubilee
Insurance.
June 18/97 JCJ spoke Isabel McNabb Leonard Hirst and Miller She is adjuster for
village of Acme Was advised Acme will be suing M.D JCJ disclosed no information and staff advised
to refer all inquires to JCJ
June 25/97 PWS met with Doug Wasson Baldwin & Associates. He is our adjuster for
this accident Mr Wasson advises the M.D does not have to speak to anyone about anything we
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forward all inquiries to him PWS gave video of accident to Mr Wasson
13 Carbon Transfer Site Operation
May 22/97 EC #13 Village of Carbon has sent letter proposing Carbon site be manned to
conform with future legislation. Village proposing the M.D appoint someone to man site 50 Mondays per
year and village will see to other tow Mondays EC recommendation Carbon oversee the manning of tlus
site, the M.D pay 50% of these costs as per transfer site agreement.
June 2/97 Letter sent to Carbon advising of M.D 's proposal
June 24/97 CM p.2 Agenda item tabled
July 8/97 CM p.6 Item tabled pending receipt of further information
July 18/97 EC #5 Reported village has responded to M.D s letter re 50% cost sharing of
manned site Carbon considers the manning of the site a total M.D cost as they pay an attendant to pick
up hamlet garbage the site facilitates rural users. Carbon requests M.D to reconsider EC
recommendation the M.D maintain its position of 50150 cost sharing as per agreement and under the
same terms and conditions as the other villages
July 31/97 Letter sent to Carbon
Sept 10/97 Bob Boake & Jennifer Deak met with Drumheller Solid Waste Ass'n (Ray
Romanetz & Tammi Nygaard) and Bryce Jensen, village of Carbon to discuss Carbon site Agreed site
should be open one day per week and effectively manned Agreed Ass n to send letter to M.D and
Carbon stating minimum standards and guidelines.
Oct 6/97 Letter dent from the Ass'n to Carbon recommending controlled access to the site
Oct 9/97 EC #9 Meeting and letter reported to EC Recommendation to accept and file and
await response and proposal from Carbon for the site operation.
Oct 22 &23/97 EC #16 Response received from Carbon Carbon proposes the
M.D pay for manning the site on Mondays for rural users village residents would access on Wednesday
mornings and Thursday mornings which is the normal garbage pick up day also keys will no longer be
handed out for the site EC recommendation to have this matter further reviewed by Mr Romanetz and
Mr Boake
Sept 9/97 CM p.3 Mr Boake reported the Ass n will be sending Carbon a letter advising the
M.D is willing to share costs on a 50150 basis providing the site is accessible to all residents during
operating hours. Motion approved to table this matter
Dec 22/97 Motion approved to table tlus matter
Dec 23/97 JCJ spoke with Wendy Sowerby who advises she is OK with dates and will probably not get
transfer site shack etc up and running until later in the new year
Jan 6/98 CM p.2 Above notation reported to Council Motion approved to request Carbon to
accommodate those residents who work during the week by ensuring one of the two half days the site is
open will be a Saturday afternoon
Jan 13/98 Letter sent to Carbon re site operating hours and requesting the M.D s request be presented
to Carbon s Council and a response on same received.
14. LUB 1061 Review
Nov10 /97 Public Hearing held to review LUB proposals for changes to the confinement of livestock
and intensive livestock operations No amending bylaw proposed. LEAD )Livestock Expansion &
Development Team presentation at this hearing
Dec 8/97 Notes prepared by JCJ re amendments to existing bylaw and to questions raised at the Public
Hearing by concerned parties.
15 CP Rail Line Abandonment
Dec 2/97 EC #2 Report from AB TrailNet that the TransCanada Trail Foundation has a
representative negotiating with CP to acquire the abandoned rail of ways for a walking rail EC
recommendation to write to CP and express concerns about the abandoned rail line from Drumheller to
Acme, Wimborne and requesting information on this matter
Dec 15/97 Letter sent to CP Rail
10'. Freedom of Information and Protection of Privacy Act (F011P)
All local government will fall under FOIP legislation Oct 1/99 AB Municipal Affairs will be conducting
training workshops for local governments Laurie Brosseau (now Barb Long) and Jennifer Deak will be
involved in this process
17. Diversified Animal Mana¢ement
Feb 5/98 EC #20 Reported Diversified Animal Management is seeking a location for an
alternative livestock abattoir & processing facility EC recommendation this matter be referred to the
development officer for more information
Feb 10/98 CM p.1 Agreed to have Mr Rusling contact the company to obtain more
information
Feb 13/98 Letter sent.
Feb 19/98 Letter received from Diversified advising they will contact us if any further information is
required.
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18. Bearspaw Petroleum Request for Reduction in Lease Agreement
Nov 24/97 EC #13 Bearspaw has requested a reduction of 50% for the lease on its well 04 -03
30 -21 W4 as the well has reduced operations EC recommendation to write to Bearspaw and Inquire
whether resident farmers owning land where there are low producing wells, are also being requested to
consider a reduction in their leases and if these parties are accepting reduced lease prices then the M.D
will do likewise
Nov 28/97 Letter sent to Bearspaw
Mar 9/98 To date, no response received.
* *RECOMMEND FILE THIS ITEM **
19. Lionel Brisson, Torrington
Feb 6/98 Letter received from Mr Brisson advising of his two medical conditions coronary artery
disease and acute anaphylaxis 100% chemical intolerance. JCJ advised Lonnie and Jen phoned Mr
Brisson s doctor to obtain more specifics Dr Kassam referred this matter back to Mr Brisson
Feb 18/98 Faced this correspondence to Barry Sjolie for legal opinion.
Mar 6/98 Fax received from Barry Sjolie
Mar 9/98 Double registered mall sent to Mr Brisson listing the County's services and requesting Mr
Brisson send us a letter specifying how these services affect his health recommending he consult his
physician to obtain his opinion and noting upon receipt of his response we can better assess how we can
be of assistance and upon review of this matter can entertain a policy to address his requirements
20. Alberta TrailNet
Dec 18/97 EC #2 Information received on Alberta TrailNet EC recommend to accept and
file.
Dec 22/97 CM p 1 Motion approved to sent AB TrailNet a letter expressing the M.D s
concerns about their proposed recreation trail It was noted their request for support at $36.00 per metre
equates to $61 200.00 per mile the M.D could build a substantial road for this amount. Concerns were
also raised about infringement along the proposed trail, fencing costs etc
Jan 2/98 Letter sent.
Jan 15/98 EC #25 Reported there will be public meetings to examine draft proposal of AB
TrailNet. Meeting scheduled for Jan 20/98 at Red Deer College EC recommend either Mr Vickery or
Mr Wagstaff-attend this meeting
Jan 20/98 CM p. l Mr Wagstaff advised he would attend the meeting
21. Radio system upgrading
Feb 24/98 CM p.3 Motion approved to proceed with the upgrading of the Wimborne and
Carbon radio towers to bring the radio system up to date at an estimated cost of between $10 $15 000.00
plus GST
22 Special Places 2000
Participating municipalities on the Local Committee are Starland, Kneehill Stettler and Red Deer Glen
Wagstaff appointed as Kneehill s representative to the Local Committee with Jim Hanger as a second.
This Committee has prepared a background information package on the Tolman Badlands candidate site
and advertised same throughout the area. A copy of this background information is available for review at
the office
23. Alberta's 100'' Anniversary Celebration & MD Logo & Signs
July 18/97 EC# 13 Information received on province's Anniversary Strategy Committee,
chaired by Colleen Klein, to plan for the province's centennial in 2005 EC recommend councilors
submit their suggestions to the administration for forwarding to the anniversary committee
July 22/98 CM p.6 Recommendation for each Councillor to consider this matter and it be
referred to the next council meeting.
July 31/97 JCJ memo to all councillors
Aug 12/97 CM p.6 Discussion on having "Welcome Signs" placed at the primary highways of
the municipality Discussed having anew M.D logo and new pin design contest.
Motion to table this item until the first meting in March.
Mar 10/98 CM p 7 Agreed ample time to decide on 100'h anniversary celebrations
Mar 10/98 CM p.7 Agreed to have Mrs. Vetter and Mr Vickery work on new logo and present
same to Council
Mar 24/98 CM p.5 Designs for new logo designed by Mrs Vetter presented to Council for
consideration. Motion approved to table this matter for further consideration.
24. Kneehill Ambulance
Jan 21/98 M.D sent letter to the Kneehill Ambulance Board requesting them to reconsider their offer
regarding the operations of the ambulance as proposed Aug 29/97 In this proposal, the M.D proposed to
pay the entire ambulance requisition and assume responsibility for the ambulance operations. The M.D
requested a response by Mar 1/98 as one of its employee s was leaving
Feb 19/98 EC #10 Kneehill Ambulance requests an extension to Mar 18/98 to respond to the
M.D s proposal EC recommend this extension be granted.
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Letter sent to Kneehill Ambulance
Feb 2/98 Meeting with Knechill Ambulance and Acme and Linden fire departments to discuss the
radio system. Suggestions made on ways to improve the communications. Also the Linden hall rent was
discussed and a recommendation made by the M.D s fire committee that the rent be 50150 cost shared
between the anibulancc and fire
Feb 4/98 Letter sent to Kneeliill ambulance (copies to all towns and villages) noting as a follow up to
the Feb 2/98 meeting, no changes have been made to the repeater at Linden After research and trying
various options discussed at the meeting the original set up was maintained.
Feb 19/98 EC# 10 Ambulance request for an extension from Mar 1 to Mar 18/98 to respond
to Kneehill s proposal Recommendation to approve this request
Loretta Ling telephoned and advised of this decision.
Mar 3/98 Letter sent confirming telephone call regarding approval of request for extension
Feb 24/98 CM p.3 Motion approved to enter into an agreement for the operations of the
Kneehill Ambulance Service as per conditions contained in the draft agreement, as presented to Council
Feb 24/98 CM p.8 Jan 21 & Feb 18/98 minutes reviewed on committee Reports
Mar 6/98 Letter sent to Loretta Ling advising of Kneeliill s approval of draft agreement.
Mar 10/98 CM p.9 Ambulance report summary to Feb 26/98 presented.
Mar 19/98 EC #24 Recommendation to accept and file letter sent by Mr Onus to Mountain
view ambulance service rc protocol and boundaries
Mar 24/98 CM p.7 Kneehill Ambulance report summary to Mar 17/98 presented.
Mar 24/98 CM p.2 Draft ambulance agreement, as revised by the towns and villages
presented. Motion approved to accept this agreement and for Kneehill to sign same
25. Village of Torrington Office Space
Dec 22/97 CM p.3 Reported the Torrington Tourism Action society the post office and the
fire department have all expressed an interest in using the village office space Motion approved the
upstairs and back end of office area, at the village of Torrington office, in addition to the fire hall, be
designated for use by the Knechill/Torrington fire department and the use for the front end of the office
space be decided at a later date
Jan 6/98 CM p.6 Reported Treasury Branch agent post office Tourism Society and fire
department all interested in office space Post office and Treasury Branch willing to rent front end of
office. Motion approved to rescind previous Dec 22/97 motion and approve as follows
Kneehill/Torrington fire department be given the use of the south west portion of the village office main
floor area (council room) in addition to the fire hall, the remaining office space (front office area and all
of the upper level) be offered to the Torrington tourism Action Society on a one year lease at $150.00 per
month, renewable every six months thereafter and with the understanding and agreement this society will
look after the library/book exchange facility currently located in a portion of the upper level of this
building
Jan 2/98 Letter sent to Tourism Society along with lease agreement.
Jan 13/98 Letters sent to fire department, post office & Treasury Branch
Mar 2/98 Jen phoned Dianne Kurta, Tourism Society to enquire about lease. Advised the Society
would be meeting on Wednesday Mar 4/98 and she would advise of decision
Mar 9/98 Jcn phoned Dianne Kuria and she advised was not enough members at meeting for quorum.
Will be holding another meeting tonight and will advise.
Mar 19/98 EC #28 Letter received from Torrington Tourism Action Society requesting only
the front main floor office space for library and tourism society at no charge or as little as possible
Recommendation approved to offer the main front office area to the tourism society at $50.00 per month
and the balance of the office space be given to the fire department for their use.
Apr 3/98 Letter sent to tourism society outlining this offer and requesting a response ASAP
26. Closure of Road Allowance West of NWI1 & SW 14 -29 -23 W4
Oct 14/97 Public Hearing held for undeveloped road allowance closure Verbal agreement made in the
1970 s with landowners to exchange the road allowance for land, located further east, on which road was
developed (SH 836) Undeveloped road allowance never transferred to land owners
Oct 14/97 CM p.3 First reading to Bylaw #1380 for this road closure. Noted this bylaw must
receive approval form the Minister of Transportation prior to second and third reading
April 7/98 All information for this road closure received and forwarded to AB Transportation &
Utilities for approval
27 M.D. of Rocky View Fire Suppression /Mutual Aid Agreement
Mar 19/98 EC #16 Inquiry received from Jane Allan, fire chief Acme re fire
suppression/mutual aid agreement with M.D of Rocky View Copy of Rocky View's agreement reviewed
and noted they charge for providing mutual aid. Also noted the County has `no charge' agreements with
all the towns and villages and Starland, Red Deer County Drumheller and Elnora. EC recommendation
to inform Mrs Allan the County does not charge to assist other jurisdictions in mutual aid situations and
considers this should be on a `no charge' basis and further the County is willing to enter a mutual aid
agreement providing it is on a `no charge" basis
Mar 24/98 CM p. l Agreed to write to Rocky View and invite them to enter a `no charge'
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mutual aid agreement with Kneehill
Apr 2/98 Letters sent to Mrs Allan and M.D of Rocky View
28. AT &U Surplus Properties Pt. SW 28 -29 24 W4
Mar 19/98 EC #7 Reported AT &U has declared two properties in the County as surplus
properties Pt SW 28 -29 -24 W4 1 59 acres near Grainger and Pt. SW 24 29 21 W4 near Kirkpatrick.
Mr Andrews has expressed an interest in purchasing the Kirkpatrick property EC recommendation to
purchase the Grainger property for $1.00 and continue to rent this land.
Mar 26/97 Letter faxed to AT &U offering to purchase the Grainger property
29. Bill C 65
Mar 10/98 CM p 7 Council reviewed news article submitted by Mr Alan Hazel regarding Bill
C 65 This proposed legislation would allow wildlife sanctuaries to be established on private land in order
to protect endangered species. Agreed to obtain a copy of this Act.
Mar 18/98 Laurie Brosseau to order Bill C 65
30. Kneehill Regional Water Commission
May 8/97 EC #34 Reported town of Three Hills has extended an invitation to the M.D and
all urban municipalities to attend a meeting to discuss the possibility of forming a regional water
commission Meeting scheduled for June 5/97 at Trochu EC recommendation to have Kneehill Water
Committee members (Councillors Lowen Vickery & Boake) attend this meeting.
May 22/98 Memo to Water Committee members about June 5/97 meeting
June 10/97 CM p.2 June 5/97 regional water meeting report given, approval at this meeting
that each Jurisdiction commit $100 per capita towards a water study Motion approved for Kneehill to
participate in this proposed water study to a maximum of $1.00 per capita.
June 16/97 Letter sent to Trochu advising of above motion and commitment. And requesting
information on next meeting date.
July 3/97 Copy of letter received from Three hills to Trochu advising Three Hills willing to commit to
the $1.00 per capita for the water study
Jan 12/98 Elected officials meeting p.3 Three Hills inquired about the status of this matter
Motion approved to schedule a water commission meeting for Thursday February 19/98 at Kneehill
offices and further the meeting be open to whoever can attend
Feb 24/98 CM p.8 Feb 19/98 Regional Water Committee meeting minutes reported under the
committee reports/ Next meeting date set for Mar 11/98
Mar 19/98 EC #9 Reported the water commission has decided to proceed with the water
feasibility study and requires a letter of commitment ($1.00 per capita) from all jurisdictions Noted Mr
Vickery is Chair of this Committee Mr Phil Frere Vice Chair and Mrs Wendy Sowerby secretary EC
recommendation to sent letter of commitment.
Mar 24/98 CM p. l Further agreed it is very important to have members of the community
involved in this process
Mar 30/98 Letter of commitment sent to Carbon
Apr 1/98 Notice for meeting scheduled for April 22/98 for administrators only and PFRA and AT &U
® I I to set the parameters for the regional water feasibility study Copies of this notice given to Kneehill Water
Commission members
31 Schmautz Land Lease S' /Z 20 -32 -26 W4
Feb 5/98 EC #12 Recommendation to send a letter to current renters (Mr & Mrs Rick
Lcibel) inquiring whether they wish to renew their lease, under the same terms as current lease ($9,000.00
per annum) for a further one year term Current lease expires April 30/98
Feb 13/98 Letter sent to Mr & Mrs Lcibel
Mar 4/98 Letter received from Mr and Mrs. Lcibel advising they are only willing to renew this lease at
$6,500.00 per annum
Mar 5/98 EC #5 Above letter reported to EC Recommendation this lease be advertised and
re- tendered.
Mar 10/98 CM p.5 Motion to re- tender this lease with tender closing date of Monday April
27/98 at 4 30 P M. and tender openings during regular council meeting on April 28/98
Mar 17/98 Letter sent to the Leibel's advising them of above decision and inviting them to submit an
offer for this lease, as per conditions of tender document.
Mar 17/98 Letter and advertisement sent to newspaper Advertisement to be published weekly until
April 22/98
3. 2. Bylaw Enforcement /Special Constable
July 22/97 CM p.6 Motion approved to table Bylaw Enforcement Officer
Oct 14/97 CM p.5 Reported the issue of a bylaw enforcement officer had been discussed at the
Land Use Bylaw open house in Acme Mr Bert Jackson, councillor for Acme, had advised Acme,
Beiseker and lrricana were looking into a Joint sharing arrangement for a bylaw enforcement officer
Noted, AT &U estimates every $1.00 spent in bylaw enforcement saves $3.00 in road maintenance. Mrs.
Lowen requested Councillors indicate whether or not they were in favour of sharing a bylaw law
enforcement officer with the urban centres in the municipality- the majority of councillors indicated they
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were in favour of this arrangement.
Oct 28/97 Motion approved to table this issue until after the 1998 divisional Meetings
Jan 12/98 Elected Official Meeting p. l Presentation given by Special Constable Tracy Gooler
Wheatland County
Jan 20/98 Motion approved to table the matter of a Special Constable until May 1998
33. Abandoned Rail Crossings
Mar 19/98 EC #11 Reported AAMD &C advises the Canadian Transport Agency (CTA)
conducting a review of its directives which sets out the rates when a municipality and railway cannot
agree on maintenance or construction charges relating to rail crossings. Recommendation approved to
write to CN & CP expressing the County's concerns about the poor condition of the abandoned rail
crossings at municipal intersections and should no response be received from these companies within one
month a letter be sent to the CTA
Mar 30/98 Letters sent to CP and CN
TRANSPORTATION PENDING ITEMS
I AAMD &C Petroleum Products Buying Group
July 25/95 Motion approved to participate in this group buying
Various correspondence since then but to date not yet operational we are still purchasing petroleum
from Linden Co -op
July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July
16/96
Aug 9/96 Group has contract in place Executive Committee recommending M.D
go with group as financially benefitting.
Aug 13/96 EC report approved.
Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean
school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same
Sept 12/96 Letter sent to AAMD &C requesting school division have their own account
and be billed separately for their fuel purchases through this group
Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School
Div Has separate account from the M.D for their fuel purchases
** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six
months)
May 9/97 Phoned Ken Maclean/Thelma at Trochu (school division) and they advise
Petroleum Products are still about $0.01 cheaper per litre for diesel
Laurie B advises so far not being billed for management fees. No invoices yet received for May /97
Mar 9/98 Laurie B doing a six month comparison report of prices
2. Schmautz Pit S'/2 20 -32 26 W4
Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr
30/97 for total of $9 000.00 with $5,000.00 payable May 1/96 and $4,000.00 payable Nov 1/96
Jun 6/96 EC# 17 Carrying on with plans for relocation of Torrington Rubble pit to this
location and water table testing to be done. (Survey has been completed and MPC proceeding with
subdivision)
Jun 26/96 Letter from Barry Sjolie inquiring about this file.
Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon
receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with
subdivision application
June 25/96 Torchinsky Eng Invoice #6805 $4 646 48 & invoice 6882 $1946.01
Mar 11/97 CM p.2 Letter received from Mr Stewart MacKinnon, AB Environment advising
the site would be suitable for a transfer station but does not meet the requirements for a dry waste site
(Class III landfill), the site is not hydrogeologically suitable and would not provide the required
containment. The proposed development does not meet the standard set back requirements from the shore
of the creek The letter recommends the M.D investigate other sites and explore the potential for further
development at the existing site (Torrington) Motion approved to request Mr Al McMillan AB
Environment undertake a site survey of both the Torrington transfer site and the proposed Schmautz
transfer site and be made aware of the options available for garbage disposal at these areas.
April 6/97 Lonnie met with Mr Stu MacKinnon and inspected both sites Mr
MacKinnon advises if the cells were moved back 300 in from the creek it would fly along with other
requests manned sites, set back 300 m. monitoring wells- secured sites(fenced) He will write the M.D a
letter outlining what he feels are the issues.
July 3/97 EC 47 Recommendation a memo be given to Mr Cunningham requesting an
update on the status of this file
Sept 9/97 CM p. l Motion approved to proceed with the application and necessary
requirements for the proposed transfer station/dry waste site at SW 20 32 26 W4
Sept 12/97 Meeting with Drumheller Solid Waste Mgmt. Who advised the site will be permitted through
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their association and covered under their liability insurance Ass'n requested they be involved with the
site development
Sept 18/97 EC #2 Above meeting with Ass'n reported to Executive and also reported Mr
Colin Stroeder Torchinsky has been requested to look into the site development requirements
Mar 19/98 EC #14 Reported two observation wells for AB Environment will be drilled
3 Bleriot Ferry transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Blenot Ferry JCJ
requested Ivan keep us informed nothing further reported
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter
Aug 26/96 Letter sent to Rob Penny requesting update
Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions
ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg. Chamber of Dev &
Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U
requesting ferry usage and cost information letter to Drumheller Reg Chamber of Dev Advising M.D
interested in attending their meeting on Oct 15/96 letter to Starland inquiring about their intentions
regarding this ferry
Sept 26/96 Letters sent.
Oct 4/96 JCJ attended meeting at Starland with Badlands, Starland, Drumheller,
Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from
Chamber of Dev & Tourism. Reviewed all tourist attractions in the area Advised Chamber of Dev &
Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take
over the operations of the various tourist attractions
Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies
to Starland Badlands Drumheller, advising MD feels premature to meet with Ministers need more
discussions with stakeholders
Oct 8/96 Letter faxed
Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion
approved to met with Starland prior to meeting with Hon Butch Fischer, at AAMD &C convention, and
to have Starland and Kneehill jointly discuss this issue with the Minister at the convention
Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland.
Nov 12/96 Met with Starland Agreed Kneehill on behalf of both municipalities,
negotiate with AT &U regarding the administration and operation of the ferry
Nov 12/96 Letter drafted to Minister advising of Kneehill /Starland consensus.
Nov 13/96 Meeting with Rob Penny and Minister also Starland present Presented
letter
Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to
negotiate terms of this ferry agreement. Recommendation approved.
Nov 29/96 Letter sent to Rob Penny
Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to
discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us.
Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov
AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kneehill, on
behalf of both Jurisdictions will negotiate terms for the administration and operation of the ferry
Mar 6/97 EC #8 Draft agreement received based on Klondyke agreement. Annual payment
to M.D is $91 000.00 derived from actual costs to launch, operate and dock the ferry plus an estimated
amount for `extras' to allow for replacement of parts EC recommendation to approve this draft
agreement.
Mar 11/97 PWS #5 Reported Ledcor rebuilding ramps for the ferry and requesting a road ban
waiver for cement pumper Motion to approve road ban waiver Letter sent to Ledcor
Mar 17/97 Letter sent to Rob Penny advising draft agreement has been reviewed and
approved and requesting copy of contract with Ledcor for ferry operations.
Apr 3/97 EC #3 Reported Alberta Transportation and Utilities has sent a copy of the Ledcor
operating agreement for the ferry EC recommendation to have PWS review document.
May 9/97 Meeting arranged with ATU on May 20/97 9:00 A.M. Red Deer
June 10/97 CM p.5 Reported on June 6/97 meeting with ATU and Ledcor Motion to approve
contract with Ledcor, for the ferry operations under the same terms and conditions as Ledcor /ATU
agreement with exception of having the cable and shives considered capital equipment, not operational
equipment. (Lonnie not in a hurry to do agreement, wants to wait and let Ledcor get `bugs' out of new
ferry first)
Feb 28/98 Agreement drafted up and given to Mr McCook for review
4. Crestar Energy Request to Upgrade Road w/o 29 &32 -33 24 W4
June 24/97 CM p.4 Mr Vickery reported he had received a request from Grad & Walker to
address the road west of 29 & 32 33 24 W4 The company needs an all weather road at this location to
access three well sites along this section of road. Motion approved to refer to Road Committee
July 11/97 RC #5 Recommendation for screenings to be placed on these two miles and a
request be made to Crestar (company took over Grad & Walker) to cost share this project.
M /PENDING.DOC
15
PENDING FILES AS AT April 14, 1998
I
July 30/97 Letter sent to Crestar
5 Winther Icing Problem SE 15 -34 24 W4
Dec 22/97 Motion approved to authorize Lousana Water Wells to drill a shallow well (20 -40 ft. deep)
including casing, if necessary on the west side of the road allowance at SE 15 34 24 W4and Mr Winther
be given the option to enter in an agreement with the M.D to divert the water from this well, at his own
cost, onto his lands for his own use and should Mr Winther not enter into this option agreement then the
water from this well be allowed to run along the ditch and take its natural course
Jan 2/98 Letter sent to Mr Winther and Lousana Water Wells.
Jan 20/98 CM p.2 Under PWS #1, reported Mr Winther willing to take the water but is
concerned about possible excess water and storage of same Motion approved to have Mr McCook and
Councillors Wagstaff and Vickery meet with Mr Winther to discuss this matter and negotiate a
backsloping agreement to address the water problems (SW15 & SE14 34 -24 W4)
Feb 19/98 Backsloping agreement signed by Mr Winther and agreement to divert
water onto his lands also signed.
Mar 5/98 Invoice received from Lousana Water Wells $428.00 for drilling testing and plugging test
hole
Mar 19/98 EC# 14 Reported Lousana unable to locate water source at this location
6. Equipment Storage Facility
Nov 25/97 CM p.2 Motion approved to look into the options for a machine and equipment
storage facility, along with proposed site locations and a report and recommendation be brought back to
Council
7. Roadata Services
Jan 6/98 CM p I Under PWS #1, reported Mr McCook requesting more information on a
pilot project with Roadata Services which will allow companies to call 24 hours per day to obtain travel
permits and travel routes Cost to municipality nil
8. Torrington infrastructure Grant
Feb 24/98 CM p.4 Reported Torrington had applied under the Canada Infrastructure program
for funding for a project to construct a storm water collection basin complete with pump out well adjacent
to the village shop A portable pump and overland discharge line would be provided to dispose of storm
water to an existing drainage course This project is to prevent flooding to the village shop which occurs
during periods of heavy rainfall Another project already completed under this program was the gift shop
and bathrooms at the gopher museum. Motion approved to put the village shop building up for tender
with the stipulation the building be removed from. its current location and also motion to cancel this grant
application to address the drainage problem
Mar 4/98 Letter sent to Canada infrastructure advising a decision has been made to
sell this building and requesting the option to apply for these grant monies remain open, pending receipt
of the engineer's assessment and recommendations
Mar 10/98 CM p. l Motion approved, due to subsequent events the Feb 24/98 motion be
cancelled
Mar 10/98 CM p 2 Motion approved for the Canada Infrastructure grant application to be
placed on hold until the engineering report on Torrington s infrastructure is received.
Mar 10/98 CM p.3 Motion approved to accept offer from Alberta Custom Design pumps Ltd.
for $23,000.00 for village shop
9. Save Harmless Agreements with Towns and Villages
July 8/97 CM p.3 Reported insurance adjuster has recommended save harmless agreements
be entered into between the M.D and the towns and villages for performing work such as grading and
snowplowing, etc Motion approved to enter into save harmless agreements with any town or village in
the municipality that requests the M.D to perform work on their behalf and further this work be invoiced
at current policy rates
July 17/97 Letters sent to all towns and villages advising of above motion
July 17/97 Letter sent to Glen Scott Brownlee Fryett requesting he prepare a save harmless agreement.
Aug 12/97 CM p.4 Motion approved to approve Save Harmless agreement prepared by
Brownlee Fryett along with a policy whereby all Jurisdictions requesting services from the M.D be
required to enter into and sign this agreement.
Aug 20/97 Letter sent to Brownlee Fryett advising M.D had approved agreement.
Aug 26/97 CM p. I Agreed to file this pending item as policy and agreement had been
®
approved at last council meeting.
Sep 23/97 CM p.5 Agreed to sent all towns and villages a letter stating the M.D not willing
to undertake and perform snowplowing, grading services etc without a signed `save harmless'
agreement.
Oct 1/97 Letters sent to all towns and villages advising of policy and agreement and listing the
services previously performed by the M.D and the rates for same.
Oct 9/97 EC #8 Recommendation to sent Mayor Poxon, Carbon, a letter outlining the
M.D s safety concerns with the portion of SH 836 going through Carbon with cc of letter to AT &U
MPGNDING.DOC 16
Ln
EN
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PENDING FILES AS AT Anrd 14, 1998
Oct 14/97 CM p.1 Clarification that copies of the above letter to be sent to Rob Penny and
Walter Paszkowski
Oct 22 & 23/97 EC #15 Report Carbon had signed and returned the agreement but not completed
Schedule A" Mrs Sowerby was away Mr Hoff noted he would speak to Mrs Buyer about this matter
Recommendation approved to table this matter until more information is received.
Oct 27/97 Oct 22/97 letter received from Linden inquiring about a minimum charge and who would be
tracking the time for each job
Nov 10/97 CM p.3 Reported Three Hills had signed and returned this agreement and included
on Schedule "A" additional services (water break excavations) Motion approved to approve agreement
subject to the removal of this additional service listed on Schedule A'
Nov 13/98 Letter sent to Three Hills.
Dec 9/97 CM p.4 Reported Linden had raised some concerns regarding clause 1(d) this
agreement and had referred same to AUMA who had in turn referred it to Brownlee Fryett. Motion
approved to remove this clause 1(d) the agreement.
Dec 17/97 Letters sent to all towns and villages advising Linden had raised some concerns about clause
1(d) of the agreement and Kneehill had approved the removal of this clause A copy of revised agreement
also sent with this letter
Jan 12/98 Elected Officials Meeting p.2 Mayor McDonald of Linden discussed this agreement
and distributed comments received from their insurance company regarding same
Jan 8/98 Revised agreement signed by Three Hills.
Jan 29/98 Revised agreement sent to Trochu
Jan/98 John in contact with Barry SJohe re agreement
JD /PENDING.DOC
17
r]
KNEEHILL COUNTY
April 14/98
1 We're having a little trouble with some of the land owners on the Alan Hazel project Wal
ter Landymore and Brian Anhorn seem to think they will set the rate for crop damage. I told
Lawrie Ross to get everyone signed up and we will look at our options after
2 Mt. Vernon has approached me to see if the County is interested in doing the ditch work
on there water project. I told them I would take it into council and we would discuss it
AP
3 The tender opening for the three bridges we put out were opened on April 8/98 and the
results were Walter & SCI Construction 851,144 Carmacks 597 782 Tekton Construction
672,253 70 Millar Western 696,969.5 , Alberco Construction 712,563 75. Concreate USL
812,063.2 The County of Red Deer was on hand at the opening and told me that Carmacks
had done work for the County and they were satisfied. I recommend that we accept the low
bid on behalf of the Counties and state this in a letter to AT & U
4 We have tender opening for our paving projects today at 11.00 am down stairs I will
bring the results back into council after dinner
5 I would like to set a time and a date for Road Committe
6. I have a report on the meeting with the Town of Trochu and the County members
7 Last fall I directed our boys to widen an existing approach when they get time and if they
were going by the location. The problem is I screwed up and never had it on Rd Committee
for approval and the boys did it the other day Now the second problem is it is on my Dads
land. The one good thing about this situation is that at least the boys are doing what there
told, even thou the boss can't read policy
8 We have the division # 3 grader tender opening now
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