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HomeMy WebLinkAbout1998-03-24 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING March 24, 1998 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS 9 00 A.M Lonnie D McCook, Public Works Superintendent GENERAL ITEMS. 7 Ward Boundary Bylaw 8 Bylaw #1389 Tax Exemption Golf Courses 9 Kneehill County Logo 10 Request re Three Hills Community Centre 11 Letter re Horseshoe Canyon Viewpoint TRANSPORTATION ITEMS. 12 Transportation and Utilities Report 13 Weich Shop offer 14 Carbon School Playground AGRICULTURAL SERVICE BOARD. 15 Bylaw to appoint Agricultural Fieldman COMMITTEE REPORTS. 16 Committee Reports E 911 Report Carbon & District Recreation Board Kneehill Housing Corporation Building Committee Meeting ( Kneehill Housing Corporation) Senior Games Kneehill Ambulance LATE ITEMS 1 C 2 E 0 KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta, on Tuesday March 24, 1998, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Robert E Boake Division Three Marjorie D Vetter Division Four James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven John Jeffery, Municipal Administrator was present along with Jennifer Deak Assistant Administrator who recorded the minutes Reeve Otto Hoff called the meeting to order at 8 55 A.M Requests were made to add the following items to the agenda 17 Fire Report 18 Ambulance Report 19 Road Plan Resolution 20 Sommerville Water Claim PRESENT CALL TO ORDER ADDITIONS TO AGENDA Mr Wagstaff moved approval of the agenda with the addition of the above noted items APPROVAL OF CARRIED AGENDA Mrs. Vetter moved approval of the March 10, 1998, minutes Mr Jeffery's report was presented Mr Boake moved approval of Mr .1effery's report. CARRIED APPROVAL OF MINUTES APPROVAL OF JCJ CARRIED REPORT The Executive Committee Report was presented Under Executive Committee 49 Kneehill Regional Water Commission Mr Boake inquired about having members at large on this Committee It was agreed it was very important to have members of the community involved in this process Under Executive Committee #16, Fire Suppression/Mutual Aid Agreement, Mr Vickery recommended the M.D of Rocky View be approached to enter into a "no charge" mutual aid agreement with the County noting the County and other surrounding jurisdictions assist each other in mutual aid situations on a `no charge' basis Under Executive Committee #27 Thank you Notice re Lost Child, it was agreed the notice should state the child s name A discussion followed on the benefits of having one person coordinate fire and /or disaster /emergency services Mr Vickery moved approval of the Executive Committee report. CARRIED It was agreed to address the late agenda items next EXEC. COMM. REPORT REG WATER Cam- MUTUAL AID A/G PUBLIC NOTICE L,,.. APPROVAL OF EXEC. COMM. REPORT Mr Jeffery proceeded to review the fire meeting held at Linden on Mar 19/98 along with the various fire department costs A discussion followed on the operations, capital FIRE MEETING requirements and budgets of the various fire departments their the long term needs, the REPORT JDIMIN L. a n C� KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 need to have all fire equipment meet specifications, the integral need to provide essential services to the residents of the County and the need to keep the fire departments viable Mr Boake noted the Linden fire department had included some fire training in their budget had scheduled this training and required funds for same Mr Boake moved approval of last year's fire department budgets as the interim budgets for 1998 APPROVAL OF CARRIED FIRE BUDGETS Mrs Lowen moved the Carbon fire chief be requested to obtain prices for a new fire truck and work with the County and village of Carbon Fire Committee's on this matter CARBON FIRE CARRIED TRUCK /�E77d S'Orr Mr Boake moved the following Notice of Motion proposal • Kneehill County is willing to assume the budgetary responsibility for the Carbon, Linden and Acme fire departments • Kneehill County will pay all operating and capital costs for the operations of these fire departments, except for storage and utilities, which will be the responsibility of the urban centres • The urban centre will be responsible for the management of its fire department under the budgetary guidelines of Kneehill County FIRE PROPOSAL • It is envisioned the Carbon, Acme and Linden fire departments will each have one NOTICE OF fire truck. MOTION • Kneehill County is also prepared to enter into similar discussions with Three Hills and Trochu regarding their fire departments. AIL Further, the mayors, fire chiefs and deputy chiefs of the fire departments in the County be invited to a meeting on Monday, April 6, 1998 at the Kneehill County offices, commencing at 7 00 P M, to discuss this proposal and further, each fire department be requested to provide annual fire department reports for 1996 and 1997 on the number of calls /responses and the number of practices and bring these reports to the meeting CARRIED A recess was held from 10 15 A.M 10 35 A.M Mr Vickery moved a third Councillor be appointed to sit on the Executive Committee with the Reeve and Deputy Reeve and further, this Councillor position be rotated, amongst the balance of council members, to afford each councillor opportunity to THIRD participate on this Committee. COUNCILLOR ON CARRIED EXEC. COMM. / OUP / KbgC L°NA�;6Cl The Feb 28/97 bank reconciliation and net cash comparison reports were presented Mr Wagstaff moved approval of the financial reports, as presented APPROVAL OF CARRIED FINANCIAL REPORTS Mr Boake moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Boake. CARRIED APPROVAL OF ACCOUNTS Mr Jeffery reviewed the draft ambulance agreement as revised by the towns and villages Mrs Lowen moved acceptance of this agreement and approval for Kneehill County to sign same CARRIED APPROVAL OF AMBULANCE A/G JD/MIN 2 I J J 0 • KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 It was noted the Kneehil Ambulance would need to establish policies that conformed with AMBULANCE all provincial regulations POLICIES Mr Vickery requested Mr Hoff attend the ambulance meeting, scheduled for April 15/98, lc at the County offices to sign this agreement Mr Hanger moved to table agenda item #13, Weich shop offer " I 1 Mr Jeffery reported the advertising requirements and deadline for petitions had been satisfied for the Ward Boundary Bylaw The advertising was done on Jan 7 & 14/98 with the deadline for petition being Mar 17/98 Mr Jeffery further noted the second and third reading to the bylaw must be made 180 days prior to the election, scheduled for Oct 19/98 Mr Boake moved second reading to Bylaw #1384, this being the bylaw to provide for new ward boundaries within the municipality of Kneehill County for the purpose of electing councillors in the 1998 general election CARRIED Mr Hanger moved third reading to Bylaw #1384 C " 1_ 1 Mr Lonnie McCook, Public Works Superintendent entered the meeting - time 10 50 A.M The Transportation and Utilities Report was presented Mr McCook discussed road bans noting there is a lack of consistency between municipalities, a road, running through more than one jurisdiction could have different road bans placed on it by each road authority Mr Vickery requested the elevators and seed cleaning plant be informed of any road bans to the municipality so they could post this information for their customers Mr McCook noted these locations are were contacted as a courtesy and advised of the municipality s road bans Mr McCook noted 62% of the County s roads are usually placed on a 75% road ban during the spring Mr McCook recommended all light and heavy surfaced roads have a 75% road ban during the spring Mr McCook further recommended, due to the condition of the road the Hastie Road remain at a 75% road ban all year WEICH SHOP OFFER TABLED G/i BYLAW #1384 WARD BOUNDARY BYLAW PWS INTO MEETING T &U REPORT ROAD BANS Mrs Lowen moved a 75% road ban be placed on all County roads, except for gravel roads, effective Friday, March 27/98 at 8 00 A.M and further, Mr McCook be ROAD BAN authorized to adjust these road bans, as he deems necessary, to address the road APPROVAL conditions :7C-r-m.,„ -,-," CARRIED Mr Hoff reported on the proposed playground at the Carbon school and the request for the County to haul in the pea gravel for the play site noting the pea gravel can be obtained from the McNair Pit at Beiseker A total of 110 yards of gravel is required A discussion CARBON followed on the County's costs to haul this gravel the time schedule for same and the PLAYGROUND option to provide funds for the school to contract an independent trucker to haul this gravel REQUEST McCook was requested to calculate the cost for the County to haul this gravel and report same later in the day Mr Jeffery reported the survey has been completed on the Trentham project It was noted TRENTHAM backsloping/borrow pit agreements had been signed with Mr Trentham for the small area PROJECT before the rail way tracks (SW 18 32 23 W4), no land purchase had been required APPROVAL OF Mr Vickery moved approval of the Transportation and Utilities Report T &U REPORT JD/AIIN 3 E-- LJ KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 CARRIED Mr Jeffery reported on the Tom Colley subdivision (NE 22 34 24 W4) noting a consent form had been signed by the land owner accepting back into his title that portion of land cancelled in Roadway Plan 1501 BM being 1 09 acres Mr Boake moved the municipality of Kneehill County approve a resolution for the ROAD CLOSURE purpose of closing to public travel and cancelling a public road in accordance with RESOLUTION Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of ROAD PLAN Alberta 194, as amended 1601BM WHEREAS, the lands hereafter described are no longer required for public travel. NE 22 34 24 w4 NOW THEREFIRE be it resolved that the Council of the municipality of Kneehill 4L &,, �- County does hereby close the following described road, subject to rights of access granted by other legislation Road Plan 150111M, containing 109 acres more or less, excepting thereout all mines and minerals, and affecting the North East Quarter of Section 22, Township 34, Range 24, west of the a Meridian (Title # 137E169) CARRIED Mr Jeffery reported the legal opinion had been received regarding the Sommerville water claim The opinion notes the insurance adjuster of Jano Metal Products who is the supplier of the water meter, has admitted liability but will only consider the claim submitted by the Sommerville's insurance company and will not pay for any additional items not included in the insurance company s claim The opinion further notes, if a homeowner is dissatisfied with the way their claim is handled, they should contact their insurance company, the issue is between the homeowner and their insurance company, there are no uniform insurance policies, each policy has various options. Mrs. Lowen moved the County advise Mr and Mrs. Sommerville, while they sympathize with their situation, the County is not in a position to consider their request for additional compensation, and therefore deny this request. SOMMERVI lLIR CARRIED WATER DAMAGE REQUEST I Mr Jeffery reported Alberta Transportation and Utilities has advised they wish to proceed 6� with the Blenot Ferry agreement, the new ferry, installed last year, appears to be working " well The province is proposing a ten year agreement It was noted the agreement with Ledcor to contract the ferry operations, is a five year contract Mr Hanger moved the County enter into agreements with Alberta Transportation and Utilities and Ledcor Industries to contract the operations of the Bleriot Ferry, subject to review and approval of these agreements by Mr Jeffery and Mr McCook. CARRIED BLERIOT FERRY AGREEMENT Mr McCook left the meeting time 11 15 A.M Mr Jeffery reported Alberta Regulation AR 289/97 has provided for municipalities to grant property tax exemptions under new tax exemption categories and the Three Hills Golf Course has made application for a 1998 property tax exemption under these regulations Mr Wagstaff moved first reading to Bylaw #1389, this being the bylaw to provide for 1998 property tax exemptions, under Alberta Regulation AR 289/97, to the Three Hills Golf Course CARRIED Mrs. Vetter moved second reading to this bylaw JDIMIN BYLAW #1389 THREE HILLS GOLF COURSE TAX EXEMPTION 4 E 0 u KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Boake moved third reading to Bylaw #1389 CARRIED The samples for the new Kneehill County logo designed by Mrs Vetter, were presented for consideration. Mr Hanger moved to table this matter for further consideration. CARRIED Mr Jeffery read a letter, received from the Golden Sheaf Rebekah Lodge who are spear heading a campaign for a facelift of the Three Hills Community Centre, and requesting a pledge of help, in either donation, labour or equipment towards this project The Rebekahs are trying to complete this facelift prior to the Senior Games in July Mr Hoff advised the Drumheller Penitentiary will provide free labour for painting etc and Mr Ron Boutin should be contacted regarding arrangements for same Mr Jeffery recommended Wheatland County be contacted for their comments as they have accessed this free labour for a municipal project A discussion followed on the Three Hills Community Centre and the needs of the other community centres in the municipality It was noted the County has already donated $2 00 per capita (rural population) to the Senior Games Mr Hanger moved the County donate $2,000.00 to the Three Hills Community Centre for the upgrading of the community hall and issue a challenge to the town of Three Hills to match this donation. BYLAW #1389 THREE HILLS GOLF COURSE TAX EXEMPTION COUNTY LOGO TABLED G1,d THREE HILLS COMMUNITY CENTRE UPGRADING REQUEST It was agreed this challenge should be placed in the County news section of the Three Hill lt��4' T 14 . ' t / pxxoam Capital newspaper ri , /Je The meeting recessed for lunch 11 50 A.M 1 00 P M Mr Jeffery reported the Drumheller Regional Chamber of Development & Tourism has sent a letter to the Hon Ty Lund Minister of Environmental Protection requesting the Horseshoe Canyon Viewpoint be upgraded when the Highway 9 upgrading occurs over the next two years The letter states over 100,000 visitors stop at this viewpoint annually Copies of this letter have also been sent to the mayor of Drumheller, the Hon Shirley McClellan and the Hon Walter Paszkowski Mr Boake moved a letter of support for the Horseshoe Canyon Viewpoint upgrading be (I sent to Mr Pat Swain, Drumheller Regional Chamber of Development & Tourism, with copies of same to all relevant parties. CARRIED Mr Hoff advised Mr McCook had calculated the cost for the County to haul the required gravel for the proposed Carbon playground from Beiseker to the Carbon School to be approximately $954 58 Mrs Lowen moved, due to road project scheduling, the County, in lieu of hauling the JDAUN i� �I LUNCH RECESS HORSESHOE CANYON VIEWPOINT/HIGH WAY 9 UPGRADING CARBON PLAY UND 5 KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 gravel for the proposed Carbon playground, donate $1, 000 00 towards the hauling costs of this gravel CARBON CARRIED PLAYGROUND REQUEST Mr Boake moved first reading of Bylaw #1390, this being the bylaw to establish the position of Agricultural Fieldman for the municipality of Kneehill County and appoint Mr Bruce Sommerville Agricultural Fieldman for the County, as provided for under the Agricultural Service Board Act. ee-• v inc fAy CARRIED Mr Hanger moved second reading to this bylaw CARRIED BYLAW #1390 AG FIELDMAN Mr Vickery moved third reading be given to this bylaw at this time. APPOINTMENT CARRIED UNANIMOUSLY B,q, Mrs Lowen moved third reading to Bylaw #1390 CARRIED Mr Vickery discussed the County s recreation grant policies, requesting clarification on the $100,000 00 grant, specifically whether it was to be directed to pools and indoor arenas and if so why did Linden receive a portion of these monies It was noted the conditions to the grant were for pools and indoor arenas and also that a unanimous decision as to the disbursement of the grant had to be reached by all urban jurisdictions It was further noted this matter was to progress RECREATION GRANT TABLED Mrs Vetter moved to table this matter until the next meeting,L CARRIED Mr Jeffery advised a letter had dust been received from AB Community Development congratulating the municipality for actively recruiting the necessary appointees to the regional Community Lottery Board COMM LOTTERY Mr Wagstaff moved to accept and file. BOARD CARRIED t- Mr Jeffery reported a letter has been received from Mr Jack Ramsay, MY Crowfoot, requesting support for a Senate election in conjunction with the upcoming Alberta municipal election It was noted a resolution may be forthcoming at the upcoming AAMD &C Spring ELECTED SENATE convention regarding this issue TABLED Mrs Vetter moved to table this matter until after theAAMD&CSpring Convention CARRIED The following Committee Reports were presented COMM. REPORTS • Feb 12/98 E 911 Report it was noted the addressing for the implementation for the E 911 service in the municipality is scheduled for May 1998 with implementation of the E E 911 911 by August 1998 • Feb 9/98 Carbon & District Recreation Board minutes CARBON • Feb 5/98 Kneehill Housing Corporation & Finance Committee meeting & Feb 19/98 RECREATION F Building Committee minutes Mrs Vetter noted a new point system was being adopted for the residency requirement policy A request was made to give priority to long time KNEEHILL area residents HOUSING Fay • Mar 2 & 16/98 Three Hills Senior Games '98 Society Mrs Vetter requested to borrow the flags in the foyer and Council chambers for the opening and closing ceremonies of SENIOR GAMES ra JDIM N 6 0 0 n KNEEHILL COUNTY COUNCIL MINUTES March 24, 1998 the Senior Games Mrs Vetter also requested the use of the County's dumpster during the Senior Games It was agreed provide these items for the use of the Senior Games ■ Kneehill Ambulance response summaries Mr Jeffery noted the total number of ambulance responses to Mar 17/98 133 Of this total Three Hills personnel had attended 108 calls and Linden personnel had attended 76 of these 133 calls ■ Mr Boake reported he had attended the Parkland Savings & Credit Union Ltd 54"' Annual Meeting Banquet and Dance on March 21/98 in Red Deer Mrs Lowen discussed the resource list maintained by the Trochu fire department of all the resources available in their area in cases of emergencies Included in this list are names and locations of various equipment and personnel The list is updated each year It was agreed this was a good procedure which all fire departments should undertake It was agreed to forward the County's list of assets to each fire department and request they send their list to the County Mr Hanger moved the meeting adjourn Time 1 55 P M Reeve MMIN CARRIED KNEEHILL AMBULANCE PARKLAND SAVINGS ANNAUL MEETING F� RESOURCE LIST FIRE DEPTS ����y L,tyinx3 OF Coors Sow T � Aim 4DP n ADJOURNMENT 7 JOHN C JEFFFRY REPORT March 11 - 24, 1998 REPORT Balance Forward $ 204 72 BALANCE $ 204 72 CORRESPONDENCE 1 Feb 28 & Mar 14/98 AB Gazette 2 Feb 24/98 Golden Hills Regional Div Agenda and Minutes 3 Feb /98 Dep't of Attorney General Fines Disbursement Detail Report 4 Feb /98 Letter from Trans Alta re rate reduction 5 Canadian Firearms Centre History of Firearms Control in Canada and Bulletin 415 6 Mar 6/98 AB Sports Recreation Parks & Wildlife Foundation information re 1998 Sport Volunteer Recognition Awards 7 Mar 9/98 Information re Canada Day Grant and Canada Day Youth Award 8 M.D of Starland 1997 Financial Statements 9 Mar /98 Municipal World magazine 10 Feb 25/98 Letter from Transport Canada re Impact of the year 2000 on computer systems 11 Feb/Mar 1998 AADAC magazine 12 Fall/Winter 1997 Animal Kind magazine 13 Mar 1998 Community Focus newsletter 14 Seniors Advisory newsletter 15 Mar 11/98 AUMA distribution 16 Feb/Mar 1998 Parkland Savings & Credit Union newsletter 17 Mar 4/98 Letter re Children s Services Region 6 Service plan 18 Employment Opportunity Town Manager Town of Norman Wells 19 Employment Opportunity CAO Town of Spirit River 20 Employment Opportunity Senior Admmistrative Officer City of Yellowknife 21 Seminar advertising The Importance of Property Rights 22 Seminar advertising Information Management Into the Next Millennium 23 Seminar advertising 12`h ARMA Canadian Conference 24 Seminar advertising Public/Private Partnerships Strategies for Success 1998 25 Seminar advertising Do You Make These Blunders in Business Protocol? 26 Course advertising Canadian College of Emergency Medical Services 27 Seminar advertising Return to Your roots 28 Conference advertising Senior Housing & Long Term Care 29 Course advertising 601h Annual Municipal Refresher Course 30 Seminar advertising Tendering Practical and Legal Do's and Don'ts 31 Seminar advertising Managing Multiple Protects, Objectives & Deadlines 32 Seminar advertising The Exceptional Assistant 33 Advertising Cantel 34 Advertising Bumper to Bumper 35 Advertising The Purchasing Law Handbook 36 Advertising Conexsys Communications Ltd 37 Advertising Manufactured Housing Association 1 Mar 13/98 Mountain View County News 2 Mar 11 & 18/98 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 CALLAGHAN, Dan & Pat Dugout 2 PHILIPSEN, Hans Garage addition to residence Minute /jcjreporl199 8doc NW 16 34 24 W4 SE 07 30 25 W4 $25,00000 E10 E E Mq ez-,1f -4 1998 TRANSPORTATION AND UTILITY REPORT Had a meeting in Red Deer with the parties that are going to be involved with the design and management of the 575 bridge (Nacmine ) project We discussed the tender of the three bridges between us, the County of Red Deer, and special areas The concerns I raised was that when the contractor starts on the project he has only so many days to complete or he will be penalized This way our work is done as quick as possible and there are no hassels They will be working on one side at a time, with one lane traffic We will have to change the design on the 806 hill cut two miles south of 583, due to rock. I had the drill test for the width of rock through the cut and it's to wide to get 7 1 backslopes in and not make a mess The backslopes will end up being 3 1 which we'll have to buy The gravel crew is still hauling out to 21 and 27 stock pile T 58 is back on the road again I'll be taking a look at the road ban situation on a daily basis from now on There are a few Counties getting excited but we're looking okay for now M�.u�7rs