HomeMy WebLinkAbout1998-03-24 Council MinutesKNEEHILL COUNTY
AGENDA - COUNCIL MEETING March 24, 1998
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS
9 00 A.M Lonnie D McCook, Public Works Superintendent
GENERAL ITEMS.
7 Ward Boundary Bylaw
8 Bylaw #1389 Tax Exemption Golf Courses
9 Kneehill County Logo
10 Request re Three Hills Community Centre
11 Letter re Horseshoe Canyon Viewpoint
TRANSPORTATION ITEMS.
12 Transportation and Utilities Report
13 Weich Shop offer
14 Carbon School Playground
AGRICULTURAL SERVICE BOARD.
15 Bylaw to appoint Agricultural Fieldman
COMMITTEE REPORTS.
16 Committee Reports
E 911 Report
Carbon & District Recreation Board
Kneehill Housing Corporation
Building Committee Meeting ( Kneehill Housing Corporation)
Senior Games
Kneehill Ambulance
LATE ITEMS
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
A regular meeting of Council was held in the Kneehill County office 232 Main Street,
Three Hills, Alberta, on Tuesday March 24, 1998, commencing at 8 30 A.M
The following were present for the meeting
Reeve
Otto Hoff
Division Two
Councillors
Marylea Lowen
Division One
Robert E Boake
Division Three
Marjorie D Vetter
Division Four
James M Hanger
Division Five
Richard M Vickery
Division Six
M Glen Wagstaff
Division Seven
John Jeffery,
Municipal Administrator was
present along with Jennifer Deak Assistant
Administrator
who recorded the minutes
Reeve Otto Hoff called the meeting to order at 8 55 A.M
Requests were made to add the following items to the agenda
17 Fire Report
18 Ambulance Report
19 Road Plan Resolution
20 Sommerville Water Claim
PRESENT
CALL TO ORDER
ADDITIONS TO
AGENDA
Mr Wagstaff moved approval of the agenda with the addition of the above noted items APPROVAL OF
CARRIED AGENDA
Mrs. Vetter moved approval of the March 10, 1998, minutes
Mr Jeffery's report was presented
Mr Boake moved approval of Mr .1effery's report.
CARRIED APPROVAL OF
MINUTES
APPROVAL OF JCJ
CARRIED REPORT
The Executive Committee Report was presented
Under Executive Committee 49 Kneehill Regional Water Commission Mr Boake inquired
about having members at large on this Committee It was agreed it was very important to
have members of the community involved in this process
Under Executive Committee #16, Fire Suppression/Mutual Aid Agreement, Mr Vickery
recommended the M.D of Rocky View be approached to enter into a "no charge" mutual
aid agreement with the County noting the County and other surrounding jurisdictions assist
each other in mutual aid situations on a `no charge' basis
Under Executive Committee #27 Thank you Notice re Lost Child, it was agreed the notice
should state the child s name A discussion followed on the benefits of having one person
coordinate fire and /or disaster /emergency services
Mr Vickery moved approval of the Executive Committee report.
CARRIED
It was agreed to address the late agenda items next
EXEC. COMM.
REPORT
REG WATER
Cam-
MUTUAL AID A/G
PUBLIC NOTICE
L,,..
APPROVAL OF
EXEC. COMM.
REPORT
Mr Jeffery proceeded to review the fire meeting held at Linden on Mar 19/98 along with
the various fire department costs A discussion followed on the operations, capital FIRE MEETING
requirements and budgets of the various fire departments their the long term needs, the REPORT
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
need to have all fire equipment meet specifications, the integral need to provide essential
services to the residents of the County and the need to keep the fire departments viable
Mr Boake noted the Linden fire department had included some fire training in their budget
had scheduled this training and required funds for same
Mr Boake moved approval of last year's fire department budgets as the interim budgets
for 1998
APPROVAL OF
CARRIED
FIRE BUDGETS
Mrs Lowen moved the Carbon fire chief be requested to obtain prices for a new fire
truck and work with the County and village of Carbon Fire Committee's on this matter
CARBON FIRE
CARRIED
TRUCK
/�E77d S'Orr
Mr Boake moved the following Notice of Motion proposal
• Kneehill County is willing to assume the budgetary responsibility for the Carbon,
Linden and Acme fire departments
• Kneehill County will pay all operating and capital costs for the operations of these
fire departments, except for storage and utilities, which will be the responsibility of
the urban centres
• The urban centre will be responsible for the management of its fire department
under the budgetary guidelines of Kneehill County
FIRE PROPOSAL
• It is envisioned the Carbon, Acme and Linden fire departments will each have one
NOTICE OF
fire truck.
MOTION
• Kneehill County is also prepared to enter into similar discussions with Three Hills
and Trochu regarding their fire departments.
AIL
Further, the mayors, fire chiefs and deputy chiefs of the fire departments in the County
be invited to a meeting on Monday, April 6, 1998 at the Kneehill County offices,
commencing at 7 00 P M, to discuss this proposal and further, each fire department be
requested to provide annual fire department reports for 1996 and 1997 on the number of
calls /responses and the number of practices and bring these reports to the meeting
CARRIED
A recess was held from 10 15 A.M 10 35 A.M
Mr Vickery moved a third Councillor be appointed to sit on the Executive Committee
with the Reeve and Deputy Reeve and further, this Councillor position be rotated,
amongst the balance of council members, to afford each councillor opportunity to THIRD
participate on this Committee. COUNCILLOR ON
CARRIED EXEC. COMM.
/ OUP / KbgC L°NA�;6Cl
The Feb 28/97 bank reconciliation and net cash comparison reports were presented
Mr Wagstaff moved approval of the financial reports, as presented APPROVAL OF
CARRIED FINANCIAL
REPORTS
Mr Boake moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Boake.
CARRIED APPROVAL OF
ACCOUNTS
Mr Jeffery reviewed the draft ambulance agreement as revised by the towns and villages
Mrs Lowen moved acceptance of this agreement and approval for Kneehill County to
sign same
CARRIED APPROVAL OF
AMBULANCE A/G
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
It was noted the Kneehil Ambulance would need to establish policies that conformed with AMBULANCE
all provincial regulations POLICIES
Mr Vickery requested Mr Hoff attend the ambulance meeting, scheduled for April 15/98, lc
at the County offices to sign this agreement
Mr Hanger moved to table agenda item #13, Weich shop offer
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Mr Jeffery reported the advertising requirements and deadline for petitions had been
satisfied for the Ward Boundary Bylaw The advertising was done on Jan 7 & 14/98 with
the deadline for petition being Mar 17/98 Mr Jeffery further noted the second and third
reading to the bylaw must be made 180 days prior to the election, scheduled for Oct 19/98
Mr Boake moved second reading to Bylaw #1384, this being the bylaw to provide for
new ward boundaries within the municipality of Kneehill County for the purpose of
electing councillors in the 1998 general election
CARRIED
Mr Hanger moved third reading to Bylaw #1384
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Mr Lonnie McCook, Public Works Superintendent entered the meeting - time 10 50 A.M
The Transportation and Utilities Report was presented
Mr McCook discussed road bans noting there is a lack of consistency between
municipalities, a road, running through more than one jurisdiction could have different road
bans placed on it by each road authority
Mr Vickery requested the elevators and seed cleaning plant be informed of any road bans to
the municipality so they could post this information for their customers Mr McCook noted
these locations are were contacted as a courtesy and advised of the municipality s road
bans Mr McCook noted 62% of the County s roads are usually placed on a 75% road ban
during the spring Mr McCook recommended all light and heavy surfaced roads have a
75% road ban during the spring Mr McCook further recommended, due to the condition
of the road the Hastie Road remain at a 75% road ban all year
WEICH SHOP
OFFER TABLED
G/i
BYLAW #1384
WARD BOUNDARY
BYLAW
PWS INTO
MEETING
T &U REPORT
ROAD BANS
Mrs Lowen moved a 75% road ban be placed on all County roads, except for gravel
roads, effective Friday, March 27/98 at 8 00 A.M and further, Mr McCook be ROAD BAN
authorized to adjust these road bans, as he deems necessary, to address the road APPROVAL
conditions :7C-r-m.,„ -,-,"
CARRIED
Mr Hoff reported on the proposed playground at the Carbon school and the request for the
County to haul in the pea gravel for the play site noting the pea gravel can be obtained from
the McNair Pit at Beiseker A total of 110 yards of gravel is required A discussion CARBON
followed on the County's costs to haul this gravel the time schedule for same and the PLAYGROUND
option to provide funds for the school to contract an independent trucker to haul this gravel REQUEST
McCook was requested to calculate the cost for the County to haul this gravel and report
same later in the day
Mr Jeffery reported the survey has been completed on the Trentham project It was noted TRENTHAM
backsloping/borrow pit agreements had been signed with Mr Trentham for the small area PROJECT
before the rail way tracks (SW 18 32 23 W4), no land purchase had been required
APPROVAL OF
Mr Vickery moved approval of the Transportation and Utilities Report T &U REPORT
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
CARRIED
Mr Jeffery reported on the Tom Colley subdivision (NE 22 34 24 W4) noting a consent
form had been signed by the land owner accepting back into his title that portion of land
cancelled in Roadway Plan 1501 BM being 1 09 acres
Mr Boake moved the municipality of Kneehill County approve a resolution for the ROAD CLOSURE
purpose of closing to public travel and cancelling a public road in accordance with RESOLUTION
Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of ROAD PLAN
Alberta 194, as amended 1601BM
WHEREAS, the lands hereafter described are no longer required for public travel. NE 22 34 24 w4
NOW THEREFIRE be it resolved that the Council of the municipality of Kneehill 4L &,, �-
County does hereby close the following described road, subject to rights of access
granted by other legislation
Road Plan 150111M, containing 109 acres more or less, excepting thereout all mines
and minerals, and affecting the North East Quarter of Section 22, Township 34, Range
24, west of the a Meridian (Title # 137E169)
CARRIED
Mr Jeffery reported the legal opinion had been received regarding the Sommerville water
claim The opinion notes the insurance adjuster of Jano Metal Products who is the supplier
of the water meter, has admitted liability but will only consider the claim submitted by the
Sommerville's insurance company and will not pay for any additional items not included in
the insurance company s claim The opinion further notes, if a homeowner is dissatisfied
with the way their claim is handled, they should contact their insurance company, the issue
is between the homeowner and their insurance company, there are no uniform insurance
policies, each policy has various options.
Mrs. Lowen moved the County advise Mr and Mrs. Sommerville, while they sympathize
with their situation, the County is not in a position to consider their request for
additional compensation, and therefore deny this request. SOMMERVI lLIR
CARRIED WATER DAMAGE
REQUEST
I Mr Jeffery reported Alberta Transportation and Utilities has advised they wish to proceed 6�
with the Blenot Ferry agreement, the new ferry, installed last year, appears to be working "
well The province is proposing a ten year agreement It was noted the agreement with
Ledcor to contract the ferry operations, is a five year contract
Mr Hanger moved the County enter into agreements with Alberta Transportation and
Utilities and Ledcor Industries to contract the operations of the Bleriot Ferry, subject to
review and approval of these agreements by Mr Jeffery and Mr McCook.
CARRIED BLERIOT FERRY
AGREEMENT
Mr McCook left the meeting time 11 15 A.M
Mr Jeffery reported Alberta Regulation AR 289/97 has provided for municipalities to grant
property tax exemptions under new tax exemption categories and the Three Hills Golf
Course has made application for a 1998 property tax exemption under these regulations
Mr Wagstaff moved first reading to Bylaw #1389, this being the bylaw to provide for
1998 property tax exemptions, under Alberta Regulation AR 289/97, to the Three Hills
Golf Course
CARRIED
Mrs. Vetter moved second reading to this bylaw
JDIMIN
BYLAW #1389
THREE HILLS
GOLF COURSE
TAX EXEMPTION
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
Mr Vickery moved third reading be given to this bylaw at this time
CARRIED UNANIMOUSLY
Mr Boake moved third reading to Bylaw #1389
CARRIED
The samples for the new Kneehill County logo designed by Mrs Vetter, were presented for
consideration.
Mr Hanger moved to table this matter for further consideration.
CARRIED
Mr Jeffery read a letter, received from the Golden Sheaf Rebekah Lodge who are spear
heading a campaign for a facelift of the Three Hills Community Centre, and requesting a
pledge of help, in either donation, labour or equipment towards this project The Rebekahs
are trying to complete this facelift prior to the Senior Games in July
Mr Hoff advised the Drumheller Penitentiary will provide free labour for painting etc and
Mr Ron Boutin should be contacted regarding arrangements for same Mr Jeffery
recommended Wheatland County be contacted for their comments as they have accessed
this free labour for a municipal project
A discussion followed on the Three Hills Community Centre and the needs of the other
community centres in the municipality It was noted the County has already donated $2 00
per capita (rural population) to the Senior Games
Mr Hanger moved the County donate $2,000.00 to the Three Hills Community Centre
for the upgrading of the community hall and issue a challenge to the town of Three
Hills to match this donation.
BYLAW #1389
THREE HILLS
GOLF COURSE
TAX EXEMPTION
COUNTY LOGO
TABLED G1,d
THREE HILLS
COMMUNITY
CENTRE
UPGRADING
REQUEST
It was agreed this challenge should be placed in the County news section of the Three Hill lt��4'
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Capital newspaper ri , /Je
The meeting recessed for lunch 11 50 A.M 1 00 P M
Mr Jeffery reported the Drumheller Regional Chamber of Development & Tourism has sent
a letter to the Hon Ty Lund Minister of Environmental Protection requesting the
Horseshoe Canyon Viewpoint be upgraded when the Highway 9 upgrading occurs over the
next two years The letter states over 100,000 visitors stop at this viewpoint annually
Copies of this letter have also been sent to the mayor of Drumheller, the Hon Shirley
McClellan and the Hon Walter Paszkowski
Mr Boake moved a letter of support for the Horseshoe Canyon Viewpoint upgrading be
(I sent to Mr Pat Swain, Drumheller Regional Chamber of Development & Tourism, with
copies of same to all relevant parties.
CARRIED
Mr Hoff advised Mr McCook had calculated the cost for the County to haul the required
gravel for the proposed Carbon playground from Beiseker to the Carbon School to be
approximately $954 58
Mrs Lowen moved, due to road project scheduling, the County, in lieu of hauling the
JDAUN
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LUNCH RECESS
HORSESHOE
CANYON
VIEWPOINT/HIGH
WAY 9
UPGRADING
CARBON
PLAY UND
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
gravel for the proposed Carbon playground, donate $1, 000 00 towards the hauling costs
of this gravel CARBON
CARRIED PLAYGROUND
REQUEST
Mr Boake moved first reading of Bylaw #1390, this being the bylaw to establish the
position of Agricultural Fieldman for the municipality of Kneehill County and appoint
Mr Bruce Sommerville Agricultural Fieldman for the County, as provided for under the
Agricultural Service Board Act. ee-• v inc fAy
CARRIED
Mr Hanger moved second reading to this bylaw
CARRIED BYLAW #1390 AG
FIELDMAN
Mr Vickery moved third reading be given to this bylaw at this time. APPOINTMENT
CARRIED UNANIMOUSLY B,q,
Mrs Lowen moved third reading to Bylaw #1390
CARRIED
Mr Vickery discussed the County s recreation grant policies, requesting clarification on the
$100,000 00 grant, specifically whether it was to be directed to pools and indoor arenas and
if so why did Linden receive a portion of these monies It was noted the conditions to the
grant were for pools and indoor arenas and also that a unanimous decision as to the
disbursement of the grant had to be reached by all urban jurisdictions It was further noted
this matter was to progress RECREATION
GRANT TABLED
Mrs Vetter moved to table this matter until the next meeting,L
CARRIED
Mr Jeffery advised a letter had dust been received from AB Community Development
congratulating the municipality for actively recruiting the necessary appointees to the
regional Community Lottery Board
COMM LOTTERY
Mr Wagstaff moved to accept and file. BOARD
CARRIED t-
Mr Jeffery reported a letter has been received from Mr Jack Ramsay, MY Crowfoot,
requesting support for a Senate election in conjunction with the upcoming Alberta municipal
election It was noted a resolution may be forthcoming at the upcoming AAMD &C Spring ELECTED SENATE
convention regarding this issue TABLED
Mrs Vetter moved to table this matter until after theAAMD&CSpring Convention
CARRIED
The following Committee Reports were presented COMM. REPORTS
• Feb 12/98 E 911 Report it was noted the addressing for the implementation for the E
911 service in the municipality is scheduled for May 1998 with implementation of the E E 911
911 by August 1998
• Feb 9/98 Carbon & District Recreation Board minutes CARBON
• Feb 5/98 Kneehill Housing Corporation & Finance Committee meeting & Feb 19/98 RECREATION F
Building Committee minutes Mrs Vetter noted a new point system was being adopted
for the residency requirement policy A request was made to give priority to long time KNEEHILL
area residents HOUSING Fay
• Mar 2 & 16/98 Three Hills Senior Games '98 Society Mrs Vetter requested to borrow
the flags in the foyer and Council chambers for the opening and closing ceremonies of SENIOR GAMES
ra
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KNEEHILL COUNTY COUNCIL MINUTES
March 24, 1998
the Senior Games Mrs Vetter also requested the use of the County's dumpster during
the Senior Games It was agreed provide these items for the use of the Senior Games
■ Kneehill Ambulance response summaries Mr Jeffery noted the total number of
ambulance responses to Mar 17/98 133 Of this total Three Hills personnel had
attended 108 calls and Linden personnel had attended 76 of these 133 calls
■ Mr Boake reported he had attended the Parkland Savings & Credit Union Ltd 54"'
Annual Meeting Banquet and Dance on March 21/98 in Red Deer
Mrs Lowen discussed the resource list maintained by the Trochu fire department of all the
resources available in their area in cases of emergencies Included in this list are names and
locations of various equipment and personnel The list is updated each year It was agreed
this was a good procedure which all fire departments should undertake It was agreed to
forward the County's list of assets to each fire department and request they send their list to
the County
Mr Hanger moved the meeting adjourn
Time 1 55 P M
Reeve
MMIN
CARRIED
KNEEHILL
AMBULANCE
PARKLAND
SAVINGS ANNAUL
MEETING
F�
RESOURCE LIST
FIRE DEPTS
����y L,tyinx3 OF
Coors Sow T �
Aim 4DP n
ADJOURNMENT
7
JOHN C JEFFFRY REPORT
March 11 - 24, 1998
REPORT
Balance Forward $ 204 72
BALANCE $ 204 72
CORRESPONDENCE
1 Feb 28 & Mar 14/98 AB Gazette
2 Feb 24/98 Golden Hills Regional Div Agenda and Minutes
3 Feb /98 Dep't of Attorney General Fines Disbursement Detail Report
4 Feb /98 Letter from Trans Alta re rate reduction
5 Canadian Firearms Centre History of Firearms Control in Canada and Bulletin 415
6 Mar 6/98 AB Sports Recreation Parks & Wildlife Foundation information re 1998 Sport
Volunteer Recognition Awards
7 Mar 9/98 Information re Canada Day Grant and Canada Day Youth Award
8 M.D of Starland 1997 Financial Statements
9 Mar /98 Municipal World magazine
10 Feb 25/98 Letter from Transport Canada re Impact of the year 2000 on computer systems
11 Feb/Mar 1998 AADAC magazine
12 Fall/Winter 1997 Animal Kind magazine
13 Mar 1998 Community Focus newsletter
14 Seniors Advisory newsletter
15 Mar 11/98 AUMA distribution
16 Feb/Mar 1998 Parkland Savings & Credit Union newsletter
17 Mar 4/98 Letter re Children s Services Region 6 Service plan
18 Employment Opportunity Town Manager Town of Norman Wells
19 Employment Opportunity CAO Town of Spirit River
20 Employment Opportunity Senior Admmistrative Officer City of Yellowknife
21 Seminar advertising The Importance of Property Rights
22 Seminar advertising Information Management Into the Next Millennium
23 Seminar advertising 12`h ARMA Canadian Conference
24 Seminar advertising Public/Private Partnerships Strategies for Success 1998
25 Seminar advertising Do You Make These Blunders in Business Protocol?
26 Course advertising Canadian College of Emergency Medical Services
27 Seminar advertising Return to Your roots
28 Conference advertising Senior Housing & Long Term Care
29 Course advertising 601h Annual Municipal Refresher Course
30 Seminar advertising Tendering Practical and Legal Do's and Don'ts
31 Seminar advertising Managing Multiple Protects, Objectives & Deadlines
32 Seminar advertising The Exceptional Assistant
33 Advertising Cantel
34 Advertising Bumper to Bumper
35 Advertising The Purchasing Law Handbook
36 Advertising Conexsys Communications Ltd
37 Advertising Manufactured Housing Association
1 Mar 13/98 Mountain View County News
2 Mar 11 & 18/98 newspaper The Capital
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 CALLAGHAN, Dan & Pat
Dugout
2 PHILIPSEN, Hans
Garage addition to residence
Minute /jcjreporl199 8doc
NW 16 34 24 W4
SE 07 30 25 W4
$25,00000
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TRANSPORTATION AND UTILITY REPORT
Had a meeting in Red Deer with the parties that are going to be involved with the
design and management of the 575 bridge (Nacmine ) project We discussed the tender
of the three bridges between us, the County of Red Deer, and special areas The concerns
I raised was that when the contractor starts on the project he has only so many days to
complete or he will be penalized This way our work is done as quick as possible and
there are no hassels They will be working on one side at a time, with one lane traffic
We will have to change the design on the 806 hill cut two miles south of 583, due to
rock. I had the drill test for the width of rock through the cut and it's to wide to get 7 1
backslopes in and not make a mess The backslopes will end up being 3 1 which we'll
have to buy
The gravel crew is still hauling out to 21 and 27 stock pile T 58 is back on the road
again
I'll be taking a look at the road ban situation on a daily basis from now on There are a
few Counties getting excited but we're looking okay for now
M�.u�7rs