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Home My WebLink About1998-03-10 Council MinutesICJ • 1hNLLIIILL COUNT Y AGENDA - COUNCIL MELTING March 10, 1998 1 Approval of Agenda 2 Approval of Minutcs 3 J C Jeffery Report 4 ExccutivL. Committel, Report 5 hnam lal Kt-purts 6 Accounts P•iyable APPOINTIlTENTS 9 00 A.M Lonnie D McCook Public Works Superintendent 11 00 A.M Tim Shearlaw Capital Printers see agenda item #17 1 30 P M Public Hearing see agenda item # 14 TRANSPORTATION ITI' .IYIS. 7 Public Works Superintendent Report it 8 Three Hills & District Recycling Society 9 Carbon School Playground 10 Grader Contract Division 1 & 5 11 Torrington Shop 12 Fire Department Budgets j 13 Policy Guidelines for Future Water Lines PLANNING ITEMS 14 Public Hearing Land Use Bylaw & Municipal Development Plan re Torrington GENERAL ITEMS. 15 Recreation Review 16 Central Alberta Rural electrification Association Ltd i 17 Newspaper Subscriptions and Advertising AGRICULTURAL SERVICE BOARD. 18 ASB Member Attendance 19 Mountain View County News COMINIfITTEi+, REPORTS. 20 Committee Reports Trochu Hall Committee Kneehill Community Resource Board (KCRB) Kneehill Ambulance Service Board Summary Three Hills Senior Games 98 Society Manure Management Workshop LATE ITEMS. 1 Feb 19/98 n u KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta, on Tuesday March 10 1998, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie D Vetter James M Hanger Richard M Vickery Division Two Division One Division Three Division Four Division Five Division Six PRESENT John Jeffery, Municipal Administrator was present along with Jennifer Deak Assistant Administrator, who recorded the minutes Councillor M Glen Wagstaff Division Seven was absent from the meeting CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 30 A.M. ADDITION & A request was made to add item #21, Miscellaneous Late Items, to the agenda APPROVAL OF AGENDA Ms Lowen moved approval of the agenda with the addition of the above noted item. CARRIED Mr Boake moved, due to subsequent events, the motion on page S of the February 24, CHANGE TO FEB 1998, minutes, regarding the former village of Torrington shop building, be cancelled 24/98 MINUTES CARRIED APPROVAL OF Mrs Vetter moved approval of the February 24, 1998, minutes, as amended AMENDED CARRIED MINUTES Mr Jeffery s report was presented along with the Pending Report Mr Jeffery requested all Councillors review the Pending Report and discuss any issues from same at the next meeting Mr Jeffery recommended Pending Report item #13 Equity Water Costing be filed APPROVAL OF Mrs Lowen moved approval of Mr .Ieffery's report, including the recommendation for JCJ & PENDING the Pending Report REPORTS CARRIED The Executive Committee Report was presented EXEC COMM Under Executive Committee #2 Mt Vernon Water Co op Ltd Matters Mr Hanger REPORT reported on the Mt Vernon Water Co op meeting he attended on Monday, March 9/98, noting ten users were in attendance along with Board members Paul Van Doren, Terry Mullinger and Ken Leuf Board member Vern Crawford was not present at this meeting Mr Hanger noted those present realize the seriousness of the builder s lien and feel it is very important to settle the matter and remove the liens from the properties of the water users MT VERNON It was reported the lien should settled by the end of the month and removed from the WATER CO -OP properties The water system is operational there are a few problems with the water UPDATE pressure, of the 39 users signed up for the water, 10 have not yet hooked up to the water system Mr Hanger noted the Co op has allotted $20 000 00 for ditch work A discussion followed on the County doing the ditch work and seeding, to municipal specifications, and billing the Co op for same Mr Hanger further reported the water system is designed for 80 users and there has been an interest expressed to extend the line to the Rupert/Lansink property PFRA, who partially funded the project will be releasing their $65,000 00 holdback Mr Hanger then inquired whether a layer of sand or crushed rock was placed in the trench of the Equity water line JD/MIN 1 KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 noting this was an engineering requirement for the Mt Vernon but the contractor had not placed sand or crushed gravel in the trench before laying the water pipe If the Co op MT VERNON members agree the Co op may seek remedy from the engineering firm in the amount of WATER CO -OP $40 000 00, for this deficiency It was noted the engineering company had provided a UPDATE certificate of completion for the project, which had been approved by the Mt Vernon Co- op PWS INTO Mr Lonnie McCook, Public Works Superintendent entered the meeting time 9 00 A.M MEETING Council then inquired about the Equity water line and Mr McCook advised no sand nor crushed gravel had been placed in the trench prior to laying the water pipe It was further noted, on the Equity water project, the initial backfillmg over the water line had been done by hand, not by machine Mr Jeffery reported the Canada Alberta Infrastructure Works Program has advised on the application for the Torrington project, noting all substitutions and changes must be approved by July 31/98 (subject to change) and all projects must be completed by Mar 31/99 It was agreed to readdress this matter when the engineering report on the DEFERRALOF infrastructure of Torrington is received THE CAN AB INFRASTRUCTUR Mr Hanger moved to place the Canada Alberta Infrastructure Works Program grant E GRANT application for Torrington on hold until the engineering report on Torrington's PRO.IECT FOR infrastructure is received TORRINGTON CARRIED The Transportation and Utilities Report was presented PWS REPORT Mr Hanger moved to renew the contract for the Division I and 5 grading requirements for a further year, under the same terms and conditions as the current contract and GRADER further, to tender the grading requirements for Division 3 CONTRACTS DIV CARRIED 1, 5 & 3 .7Cc'r � »ora To Pub Mr McCook reported the new Champion grader has been received axis Ada � Mr Vickery moved approval of the Transportation and Utilities Report. APPROVAL OF CARRIED PWS REPORT Mr Jeffery reported a letter has been received from the Three Hills and District Recycling Society The Society advises 40% of the non business material handled by the recycling depot is brought in by rural residents The Society is requesting a rural representative to sit on their Board and represent the County the Society notes it has always had a rural representative on their Board but a vacancy is now open due to a Feb 28/98 resignation THREE HILLS The Society is also requesting assistance with their labour costs as they would like to RECYCLING engage a part time worker to assist their single employee A discussion followed and it was SOCIETY agreed interested rural residents, rather than County Councillors, become involved on this REQUESTS Board It was also noted there could be recycling operations in other towns and villages in the County Mr Vickery moved the County provide a grant for recycling, based on $100 per capita (County population only) to be distributed, based on urban population percentage, to RECYCLING those jurisdictions, within the County, having recycling programs GRANT CARRIED `7'd Va AeErs lily -idwr It was further agreed the intent of the motion was that any excess funds can be applied for by those jurisdictions actively involved in recycling programs Mrs Vetter noted Executive Committee #20, addressed a request from the Three Hills RECYCLING Recycling Society for the County to place an advertisement under the County news section, ADVERTISING JD/A1IN 2 iq 1 C'ol E KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 for a secretary for the Recycling Society It was agreed the County should not be advertising for this position under its news section as the Recycling Society was a separate entity to the County, the County was not involved with its operations, and to advertise on their behalf would set a precedence and any other organization not affiliated with the County ,could request and expect the same service Mr Jeffery updated Council on the request from the Carbon School for the County to haul the pea gravel for the proposed playground, noting approximately 110 yards of pea gravel is required Mr McCook then distributed samples of pea gravel obtained from Pine Lake It was agreed this gravel was too coarse for a playground Mrs Lowen reported a request for funding for this playground had been submitted to the Carbon Recreation Board This Board has approved a donation towards the playground and had also suggested those parents with trucks could haul the required gravel Mrs. Lowen moved to table this matter until more information is received " 1 1 Mr Jeffery reported an offer of $23,000 00 had been received, from Alberta Custom Design Pumps Ltd., of Calgary, to purchase the public works shop at Torrington, Lots 11 14, Block 1 Plan 8010154 It was further noted the offer included a waiver regarding the water seepage problems and agreeing to indemnify and save harmless the County from all actions regarding same. Mr Boake moved the County accept the offer, as presented, from Alberta Custom Design Pumps Ltd, for $23, 000 00 for Lots I1 -14, Block 1, Plan 8010154, Torrington CARRIED Mr Vickery advised he had spoken with the Trochu Fire Chief and Deputy Fire Chief, Lawrence Hogg and Roy Enzie about their recent procedure in requesting County equipment at an accident scene on SH 587 The fire department would like a phone list of County personnel whom they can contact for equipment requests in emergency situations It was agreed to provide this listing of County personnel to all fire departments RECYCLING SOCIETY ADVERTISING REQUEST CARBONSCHOOL PLAYGROUND REOUEST � IL APPROVAL TO ACCEPT OFFER FOR TORRINGTON SHOP A4Z Pates �a� COUNTY PHONE LIST FOR FIRE DEP'TS Ls> �`wmJ 7 94i 7[rssricA� /Ylaie �/�la rh�•^'a Mr Jeffery reviewed the fire department budgets received from the Acme Linden fire departments Mr Boake reported he had attended a fire meeting on March 2/98 in Linden and was advised the rescue unit is included in the fire budget, ten firemen require training, the breathing apparatus is 15 years old and requires replacement Mr Vickery discussed the FIRE DEPT possibility of facilitating equipment purchases jointly with the other fire departments in order BUDGETS to obtain better prices and standard equipment, etc Mr Jeffery then compared the County's portion of the budgets for the various fire departments It was agreed no new radios should be purchased until the E911 system is installed and at that time the radios could be reassessed It was noted the Trochu fire department is using pagers and feel this method of communication works very well with the E911 system It was further agreed this matter could be discussed at the Mar 19/98 Fire Committee meeting in Linden Mr Jeffery noted Mr Onus, Mr Cunningham, Mr Vickery and himself would be attending this meeting. A -�'S request was made for Mr Jeffery to provide a comparison of the County's costs for the various fire departments for the past three years Mrs Lowen moved to refer the fire department budgets to the Budget Committee and further, Mr Jeffery provide a comparison of the County's costs, for the past three years, for the various fire departments. CARRIED The proposed guidelines for future water systems in Kneehill County were reviewed Mr Hanger moved to adopt, as a policy, the following guidelines for future water systems in Kneehill County JDM /N FIRE DEPT BUDGETS REFERRED TO BUDGET COMM POLICY RE. GUIDELINES FOR FUTURE WATER SYSTEMS 3 ■ t r r J L� KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 Guidelines for Future Water Systems Owned by Kneehill County. 1 Kneehill County will own, operate and construct any public water systems within its boundaries. 2 Water lines shall be a minimum of thirty metres (30 m.) in fields, parallel to any road and designed so that no obstructions of any sort will be on the field easement. Obstructions will be allowed to be located at the property line- 3 No right of way compensation will be paid, other than crop damages, for any water project and these costs will be charged to the project costs. 4 Any road crossings shall be as per County road crossing agreement with a clause added that all approach crossings shall be bored, from property line to property line across the road allowance, except for undeveloped road allowances 5 A Committee of Ratepayers, who have requested the water system, will work and have input with the design of the requested project. 6 Land Agreements will be drawn up by the County and it will be the responsibility of the Ratepayer Committee to have these signed by the users of the water system prior to any commencement of work on the water project. Guidelines for Private Water Systems 1 No water lines will be permitted to run along any ditch within the County road allowance 2 The water lines shall be a minimum of thirty metres (30 m.) in the fields parallel to any road Any deviation from the setback that affect the road allowance or crossing must be brought to the County's attention for approval on each matter 3 Road crossings will be permitted as per County road crossing agreements with an allowance added that all crossings shall be bored from property line to property line across road allowances with the exception of undeveloped road allowances 4 No contractor has the right to close, obstruct lane traffic, sign or set speed zones through a construction zone, on road allowance without first obtaining permission from the road authority CARRIED POLICY FOR GUIDELINES FOR FUTURE WATER SYSTEMS P"e,y 4e�r- vP�� ,Q0-'e 'y /// q It was agreed a copy of this policy and guidelines be provided to the Mt Vernon Water 4� E' "' " "Y °'o Co op Ltd ° mT ��a *L40/ Mr McCook reported he had ordered the tarps for the trucks noting the information he had TARPS FOR provided Council at the last meeting regarding the volume buying discounts was not TRUCKS accurate However the total purchase was within the approved budget amount Mr McCook noted he would be meeting with Alberta Transportation and Utilities on AT &U MEETING Thursday, Mar 12/98 to review the requirements for the Nacmine bridge It was further RE NACIMINE noted, Mr McCook and Mr Hanger would be looking at trucks next week and making a BRIDGE recommendation on the purchase of same Mr Vickery discussed a proposal that the County consider, when disposing of its tandem trucks, selling one, at fair market value to the Three Hills Seed Cleaning Plant and further, offering the services of the county shop, at shop rates, to service this vehicle for the Seed Cleaning Plant Mr Vickery noted this proposal would be a win/win for all involved parties A discussion followed and it was agreed and understood, on a priority basis, the County equipment has priority for service at the County shop with other equipment to be serviced after the county s needs are addressed and further, should this proposal be made available to the Three Hills Seed Cleaning plant, it should also be made available to the other seed cleaning plants A short recess was held from 10.00 A.M 10 15 A.M Mr McCook was not present when the meeting continued TRUCK DISPOSAL PROPOSAL RE. SEED CLEANING PLANT Council discussed the upcoming retirement of Mr Alex Cunningham, who has been CUNNINGHAM employed by the municipality since 1973 Mr Jeffery noted Mr Cunningham s preference RETIREMENT JDIMIN 4 i I 1 �7*1 N • C KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 is for a private affair and Chinese food It was agreed, if agreeable with Mr Cunningham the evening of Tuesday, March 24/98 should be scheduled for a retirement dinner for Mr CUNNINGHAM Cunningham Mr Vickery noted Mr Garry Cunningham could also be recognized on the RETIREMENT same evening and presented with a plaque in recognition of winning the 1998 poetry contest at the Canadian Cowboy Festival held in Calgary Mrs Lowen was requested to purchase a retirement gift for Mr Cunningham in the price range of $400 00 Mr Jeffery was requested to confirm the Mar 24/98 date with Mr Cunningham and left the JEFFERY OUT OF meeting time 10 30 A.M MEETING !! The review of the Executive Committee report continued in Mr Jeffery's absence. Under Executive Committee #5, Schmautz Pit Lease (Sl /2 20 32 26 W4), it was agreed to support the Committee's recommendation to re tender the lease. TENDER FOR Mr Vickery moved to re- tender the lease for the rental of the S112- 20- 32- 26 -W4, sCHMAUTZ PIT commonly known as the Schmautz Pit Lease, with a tender closing date to be set for LEASE Z.,e,�Awwns , Monday, April 27, 1998, at 4 30 PM and tender openings to be conducted during the regular meeting of Council on Tuesday, April 28, 1998 CARRIED JEFFERY INTO MEETING Mr Jeffery re entered the meeting time 10 35 A.M Mr Jeffery reported the date of Mar 24/98 was agreeable with both Garry and Alex CUNNINGHAM Cunningham It was agreed Council take Mr and Mrs. Alex Cunningham and office staff to RETIREMENT dinner with an open house to follow for the rest of the municipal staff and family members, coffee and cake to be served at the open house and presentations The Executive Committee review continued EXEC. COMM. Under Executive Committee #7 Letter from Local and District 4H re Cattle Scale, a discussion followed on the history of the cattle scale and the scale being rented on a user pay basis Mrs Lowen recommended this matter be referred to the ASB for input Mr Hanger moved the following Notice of Motion for the first Council meeting in April The cattle scale be rented to the 4H clubs at the rate of $25 00 per day plus GST with rental to other parties to remain at $50 00 per day plus GST and further, this Notice of CATTLE SCALE Motion along with the March S, 1998, Executive Committee recommendation for the NOTICE OF cattle scale to be provided to the 4H clubs at no charge for weigh in and show days only, MOTION be referred to the Agricultural Service Board for a recommendation. moo UA CARRIED In response to an inquiry, Mrs Lowen reported Mr Koot was unable to attend last council meeting as scheduled due to farming priorities Mrs Lowen also noted she was unaware jof the reason why Mr Hoppins did not attend the last Council meeting, as scheduled BUDGET COMM. Under Executive Committee #8 Budget Committee Meeting, a meeting date of April 6/98 MEETING DATE was scheduled for this Committee to meet SET i Mr Tim Shearlaw, Capital Printers Ltd. entered the meeting time 10 55 A.M SHEARLAW INTO MEETING Mr Hoff welcomed Mr Shearlaw to the meeting, noting Council had requested further details of the out of province newspaper subscriptions from Mr Shearlaw Mr Shearlaw noted an audit of the County s subscriptions had disclosed a total of 68 subscriptions were for ratepayers residing out of the province plus 13 to the USA Should the County decide only to provide subscriptions to those ratepayers residing in Alberta a savings of $272 00 for outside Alberta subscriptions and $780 00 for USA subscriptions NEWSPAPER would be realized for a total savings of $1,052 00 Mr Shearlaw then read a letter SUBSCIPTION prepared by Capital Printers notifying all outside Alberta County ratepayers that effective INFORMATION May 1/98, the County will no longer be providing free newspaper subscriptions, the County MIMIN 5 40 KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 would be continuing to print its minutes and notices in the Capital newspaper and enclosing a subscription application to the newspaper Mr Shearlaw noted the subscription rates to Canadian locations outside of Alberta is $23 54, including GST, per annum and to the USA $75 00 (no GST) Mr Shearlaw then advised the renewal contract for annual newspaper subscription to Alberta only ratepayers, including the printing of the County's minutes and advertising would be revised to $10 080.00 plus GST of $705 60 for a total of $10,785 60 On behalf of Council, Mr Hoff thanked Mr Shearlaw for the information noting Council would further discuss and consider this matter Mr Shearlaw thanked council for their consideration and left the meeting time 11 05 A.M Mr Boake moved the County renew their newspaper contract with Capital Printers Ltd, at the agreed upon price of $10,080 00 plus GST for the year April 1198 - March 31199, under the following conditions 1 the County pay only for newspaper subscriptions for those ratepayers residing in Alberta 2 Capital Printers advise, by letter, all County ratepayers residing outside Alberta of this decision and also advise the County will continue to publish its minutes and notices in the Three Hills Capital newspaper, and Capital Printers to forward newspaper subscription applications to these out of province ratepayers 3 the renewal contract is to include newspaper subscriptions for those ratepayers residing in Alberta and for the publication of County minutes, advertising and notices CARRIED NEWSPAPER INFORMATION NEWSPAPER CONTRACT AWARD �79gL T 2APi >RL ,�e 'rs A-Y 100" `J /1- 9q The review of the Executive Committee Report continued EXEC. COMM. Under Executive Committee #17 AAMD &C Correspondence re Equalized Assessment, Mr Jeffery further reported on this matter and distributed a report on the County's tax roll parcels and exempt tax parcel information Under Executive Committee #23, Fire Matters, it was agreed to meet at 5 00 P M at the County office to review various matters prior to the Mar 19/98 Fire Committee meeting Mrs. Vetter moved approval of the Executive Committee Report CARRIED The Jan/98 Bank Reconciliation and Cash Comparison reports were presented Mr Jeffery briefly reviewed the County's surplus and reserve position A discussion followed on long range planning for municipal services and a proposal to cap the amount of reserves and surplus to current year's revenues Mr Boake moved approval of the financial reports, as presented CARRIED Mr Vickery moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Lowen CARRIED Mr Jeffery reported Mr McCook, Councillors Vickery Hanger Boake and himself had reviewed all the recreation accounts of the County and made the following recommendations 1 General Ledger account #2 12 770 Donations be deleted 2 A budget of $10,000 00 be established for recreation donations to community groups This amount be budgeted in General Ledger account #2 72 772 and any requests for donations be dealt with at the end of each year and through this general ledger account 3 All M.D of Kneehill hats be given away with a maximum of 50 hats to be given out at any one time MIRIN MAR 19/98 FIRE MEETING x, ie�ex APPROVAL OF EXEC. COMM. REPORT APPROVAL OF FINANCIAL REPORTS APPT?nVAT. nF ACCOUNTS RECREATION RECOMMENDATI ONS i E 0 C • KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 Mr Vickery moved approval of the recreation recommendations, as presented: CARRIED Mrs Lowen noted a request had been made at the last Carbon Recreation Board meeting that the recreation grant from the County be distributed prior to Dec /98 It was noted the towns and villages had a June 30/98 deadline to unanimously agree upon the disbursement of this grant Mr Vickery discussed the possibility of including an inflation factor into the County s recreation grant to the towns and villages, noting the County had committed $100 000 00 over the next five years for a recreation grant APPROVAL OF RECREATION RECOMMENDATI ONS RECREATION GRANT FACTOR FOR INFLATION Mr Jeffery advised the Central Alberta Rural Electnfication Association Ltd has invited two representatives from the County to attend their annual meeting scheduled for April F 15/98 at the Innisfail Legion It was agreed Mr Boake and Mr Hoff attend this function and the tickets for same were given to them The meeting recessed for lunch from 1140 A.M 1 05 P M Mr Jeffery advised Mr Alan Hazel had requested a newspaper article from the Feb 24/98 edition of the Central Alberta Adviser entitled Farm groups oppose wildlife proposal be discussed with Council Mr Jeffery then proceeded to read this article that expresses concerns over the proposed Bill C 65 This draft legislation would allow wildlife sanctuaries to be established on private land in order to protect endangered species Mrs Vetter noted MLA Richard Marz is aware of these concerns It was agreed to obtain a complete copy of this proposed legislation Mr Boake moved to accept and file. Mr Jeffery noted the file on Alberta's 100`" Anniversary Celebrations in 2005, had been tabled to the first meeting in March 1998 Mrs Colleen Klein is chairing a committee to take on responsibility for planning Alberta s centennial in 2005 and is requesting submissions on appropriate ways to celebrate this event It was noted, when this matter was first presented to the Executive Committee and Council discussions on having `Welcome' signs at the mayor highways into the municipality was discussed along with a new logo Mr Vickery noted Mr Gary Hepburn had inquired about making signs for the County It was agreed to decide on a new logo first and then address signs for the County It was further agreed to have Mrs Vetter and Mr Vickery work on a new logo and present same to Council It was agreed there was ample time to decide on 100th anniversary celebrations Mr Boake advised he had received an inquiry from a village about celebrations for the millennium Mr Hanger moved to accept and file the Alberta 1060 anniversary strategy. CARRIED Mrs Lowen moved Council recess in order to hold the Public Hearing scheduled for 1 30 PM Mr Hanger moved Council do now reconvene. Time 1 50 P M CARRIED CARRIED Mr Cunningham Ms Paget and Mr Rusling, all from the M.D s planning department, were present when the meeting continued Mrs Vetter moved first reading to Bylaw #1388, this being the bylaw to JD/MIN LUNCH RECESS BILL C 65 CONCERNS Lave 8 7 4e.4' . AB's 100'x` ANNIVERSARY CELEBRATIONS COUNTY WELCOME SIGNS AND LOGO c/,6 MILLENNIUM CELEBRATIONS PUBLIC HEARING RECESS nvir.ew ii1'ARR 7 KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 rename the Municipal District of Kneehill No. 48 Land Use Bylaw #1061 to Kneehill County Land Use Bylaw #1061 and rename the Municipal District of Kneehill No 48 Municipal Development Plan to Kneehill County Municipal Development Plan BYLAW #1388 TO and CHANGE MD LUB amend the said Land Use Bylaw #1061 and the said Municipal Development Plan to AND MDP TO incorporate planning and land use provisions for the hamlet of Torrington. COUNTY OF CARRIED KNEEHILL LUB & MDP AND TO Mr Manger moved second reading to this bylaw AMEND LUB & CARRIED MDP RE. TORRINGTON Mr Boake moved third reading be given to this bylaw at this time. Byc Doc1E CARRIED UNANIMOUSLY Mrs. Lowen moved third reading to Bylaw #1388 Mr Jeffery updated Council on the status of the Lionel Brisson matter, noting after BRISSON receiving legal opinion the County has sent a registered letter to Mr Brisson requesting him MEDICAL to provide information specifying how the County's services can affect his health and trigger CONCERNS his medial conditions and upon receipt of this information Council can better assess how UPDATE they can be of assistance to Mr Brisson and may entertain a policy to address his f , requirements Ms. Paget and Mr Ruslmg left the meeting time 1 55 P M Mrs Lowen reported she had received an inquiry from Mr and Mrs Tchir about developments in a Country Residential "CR" zone The Tchirs are concerned about a neighbour parking equipment on his `CR lot Mr Cunningham proceeded to review these restrictions Mr Cunningham left the meeting time 2 00 P M Mrs Lowen discussed the Agricultural Service Board (ASB), noting concerns had been expressed about board member attendance and the need to have continuity on the board Mr Hanger then discussed the ASB and his position on its operations A discussion followed and it was agreed the ASB should move on and not dwell on past performances Ass CONCERNS Mrs Lowen stressed the importance that all ASB members attend all meetings Mr Jeffery requested council reconfirm the direction of the ASB, that being, it is farmer driven, the ASB will only be involved in agricultural issues, the Transportation department has now taken over the parks and cemeteries operations and the ASB is a reporting and Al recommending committee to Council It was agreed this was the direction of the ASB Mrs Lowen moved the ASB Councillor alternate member, Mrs Vetter, attend all ASB ASB ALTERNATE meetings as an alternate and, in the absence of a Councillor ASB member, Mrs Vetter TO ATTEND ALL will have voting privileges on the ASB. ASB MEETINGS CARRIED ` '--r 'J"' '." -' The next ASB meeting date was scheduled for Friday, March 27/98 at 1 00 P M ASB MEETING DATE SET Mr Jeffery noted there was a news article in the Feb27 /98 issue of the Mountain View ��A4 t�►�J County News about an ASB project to utilize computer technology to develop and monitor WF . intensive livestock operations It was agreed to refer this matter to the ASB Mr Vickery discussed some municipalities entering ASB joint venture projects and recommended this also be referred to the Kneehill ASB for consideration. ✓DVIN 8 7q, KNEEHILL COUNTY COUNCIL MINUTES March 10, 1998 The Committee Reports were presented COMM REPORTS Mr Boake moved approval of Mr Hoffs report on the Feb 19198 Kneehill Community Resource Board minutes KCRB CARRIED lcli Mr Vickery reported the town of Trochu will be holding a plebiscite regarding tax concessions for the proposed new Trochu Hall in early April The Kneehill Ambulance Society summary of responses to Feb 26/98 was presented along with an update on the ambulance operations It was noted there was a total of 521 ambulance calls in 1997 and from Jan 1/98 Feb 26/98, the ambulance has responded to 103 calls Mr Hanger moved to accept Mr Vickery's reports Mrs Vetter reviewed the Mar 12/98 Senior Games meeting Mr Boake moved to accept and file Mrs Vetter's report. CARRIED Mrs Vetter's report on the Manure Management Workshop was presented along with the County s costs for same It was noted Landwise, the workshop presenters should not be invoicing the County for all the Councillors and the ASB farmer member that attended the workshop, they were not provided any workshop handbook and were there as observers and to audit the workshop It was also noted, the two reporters and Mr Bruce Sommerville were not being charged for the workshop It was agreed to pay for one registration as one workbook was provided for the County and also for the lunches for the Councillors, farmer member and Mr Sommerville Mr Boake was requested to find out the cost of the lunch. It was agreed the Manure Management Workshop was very well received by the participants and the presenters were well informed and provided relevant information It was agreed the County should look at doing another workshop next year Mr Hanger moved to accept the Manure Management Workshop report. Mr Hanger moved the meeting adjourn Time 240PM Reeve JDMIN I Muni al Administra r • 1 " 1 1 TROCHU COMM HALL KNEEHILL AMBULANCE SENIOR GAMES luli►[Jd�u�e �' � 1■ WORKSHOP FEE .- as ¢-Aae 'rs �AyA our ADJOURNMENT E Iq Ap, JOHN C JE141RY REPOR r February 24 March 10, 1998 REPORT. Balance Forward $ 183.32 1 Mar 5/98 Gave 150 pins to the Trochu pee Wee A2 Hockey Club This club has qualified 'is the Zone 6 representative for the Provincial PeeWee D Tournament to be held in C.laresholni the week end oPMaruh 20 22/98 Also will be giving 17 Nl D hats 2 Mar 5/98 Gave two maps to lames Ablett 21 40 3 Pending Report see attached BALANCE $ 204 72 CORRESPONDENCE. 1 Feb 14/98 AB Gazette 2 Thank you card from the Brown, Malaka, Eitzen and VanDerKuil families 3 Feb 25/98 AAMD &C Contact newsletter 4 Feb 10/98 Golden Hills Regional Div Minutes 5 Feb /98 Breaking Down the Barriers (AT &U) newsletter 6 Information newsletter from the Seniors Advisory Council for Alberta 7 Feb 9/98 Canadian Firearms Centre Bulletin 914 8 Feb /1998 Connexion newsletter 9 March 1998 Community Focus newsletter 10 Feb /1998 Status Report newsletter 1 I Employment Opportunity Public Works Foreman Town of Wembley 12 Employment Opportunity Assistant Development Officer Leduc County 13 Employment Opportunity - Special Constable M.D of Brazeau #77 14 Employment Opportunity Director of Planning - Battle River planning Agency 15 Employment Opportunity Chief Administrative Officer M.D of Spirit River #133 16 Employment Opportunity Economic Development Officer Prince Rupert Development Commission 17 Employment Opportunity Public Works Superintendent Parkland County 18 Employment Opportunity Ag Fieldman M.D of Yellowhead 494 19 Employment opportunity Public Works Superintendent Lacombe County 20 Employment opportunity Ag Fieldman Lacombe County 21 Seminar advertising The Canadian Society for Civil Engineering 22 Seminar advertising Mediation of Divorce and Family Matters 23 Seminar advertising Public/Private Partnerships for Success 24 Advertising FIN Network 25 Advertising Alberta s Credit Unions 26 Course advertising - University of Victoria 27 Advertising Home lottery 9 28 Advertising Consumer Reports 29 Feb 13/98 Mountain View County News 30 Feb 25 & Mar 4/98 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 BAUER, Elmer NE 19 32 -25 -W4 Garage 38'x48' $20 000 00 2 CADMAN, Mary SE 14 29 23 W4 Trailer 14'x70' (second residence) $4 000 00 Minutc/jcjrcport 1998doc 1 • 1 UPCOMING DATES March 11 1998 March 17 1998 March 18 1998 March 19, 1998 March 19 1998 March 20 1998 March 23 1998 March 24 1998 March 30 April 1 JD/PENDING.DOC I'/ iV11/N�, I�YLl;S ,,IS ;17 March 10, 1998 Regional Water Committee Meeting Kncchill olTice 7.00 P M Municipal Planning, Commission Kncchill office 9.00 A.M Kncchill Ambulance Society Kncchill office 7.00 P M. Executive Committee Kncclull office 9.00 A.M Fire Meeting Linden Cultural Centre 7.00 P M. Employee Day Three Hills Community Centre 8:00 A.M. Special Places 2000 M.D of Starland Council Meeting Kncclull Council Chambers 8.30 A.M Spring; Convention Edmonton 1 IL J r1 U PENDING FII F-,S iL5 ,9 T iVarch 10 1998 PENDING FILES RECAP 1 Linden Rubble Pit (Dec /96) Awaiting Bob Boake or Schmautz pit. 2 Cross Boundary Garbage Dumping (May /97) Awaiting Drumheller & District solid Waste Management Ass n cnginccrinb report 3 Red Deer River integrated Management Plan (Nov /97) Report still in progress Open houses will be scheduled when report finalized 4 Braconnier Park (Jaii/98) Transfer of title to Knechill unable to proceed because of $230 170.09 builder's hen by legal counsel of Porter Tanner the contractor for the water line project. 5 Invoicing for Structural Fires (Jan/98) Referred to Mar 19/98 Fire Committee Meeting. 6 Recreation Grants (Feb /98) Meeting in Carbon with all towns and villages to unanimously agree upon disbursement of $100,00.00 grant. Awaiting replies form towns and villages 7 AB Senior Sumner Games Feb /98) Proceeding Knechill paid in Dec /97 $10 128.00 grant ($2.00 per capita) 8 Buffalo Jump Park (Jan/98) Wayne Pedrini advised park is part of Special Places 2000 and should wait for their report 9 AT &U Secondary Partnership Review Request (Sep /97) Request still being considered but requires overall review as all cost sharing relevant to other municipalities 10 Regional Water Committee (Feb /98) Next meeting Mar 11/98 11 Ag Exhibition Group (Apr /97) No municipal involvement. Holding $812 11 in trust account. 12 Traffic Fatality South and East of Acme (June /97) Information sent to insurance Waiting to see what s next. 13 Equity Water Costing (Dec /97) Received nnoney from town Recommend file 14 Carbon Transfer Site (Jan/98) Awaiting response from Carbon re request to open Saturday afternoons. 15 LUB 1061 Review (Dec /97) Awaiting MPC 16 CP Rail Line Abandonment (Dec /97) Awaiting response to letter re abandoned right of ways 17 FOIP Act (Jan/98) Awaiting training workshops from AB Municipal Affairs 18 AAMD &C Spring Convention (Mar /98) Rooms confirmed for Chateau Louis with one room at Edmonton Inn for Reeve 19 Diversified Animal Management (Feb /98) Company will contact us if further information required. 20 Ward Boundary Bylaw (Jan/98) Will have 2 & 3 readings Mar 24/98 21 Bearspaw Petroleum Lease Reduction Request (Nov /97) No response received from company to Kneehill s letter 22 Lionel Brisson Torrington (Mar /98) Awaiting Mr Brisson's response to Knechill s letter for specifics 23 Alberta TrailNet (Jain/98) Awaiting further correspondence from AB TrailNet. 24 Radio system upgrading (Feb /98) Approved upgrading for $10 $15 000.00 25 Special places 2000 (Feb /98) Background information package for Tolman Badlands candidate site prepared. 26 Alberta's 100 °i Anniversary (Aug/97) Tabled to first meeting in March 27 Knechill ambulance (Feb /98) Extension granted to Mar 18/98 re proposal to take over operations 28 Torrington Office Space (Mar /98) Awaiting Tourism Society to advise re office lease Transportation Items I AAMD &C Petroleum Products Buying Group (Mar /98) Laurie B preparing a 6 month comparison report. 2 Schnnautz Pit (Jul /97) Update requested on environmental requirements. 3 Blenot Ferry (Jun/97) Lcdcor still operating agreement not yet signed. 4 Crestar Energy Request to upgrade Road (w /o 29 &32 -33 24 W4) (Jul/97) no response to letter re cost sharing upgrading 5 Linden West Bridge (JuU97) Letter sent requesting bridge file be reassessed. 5 Wmthcr Icing Problem (Fcb /98) Agreement and backsloping agreement signed by Mr Wmthcr 7 Equipment Storage Facility (Nov /97) Awaiting recommendations 3 Roadata Services (Jan/98) Awaiting further information i JD /PENDING.DOC 2 PENDING HL ES A,S AT March 10, 1998 ADMINISTRATIVE PENDING ITEMS. 1. Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake s investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p.9 Concerns re burning pit requiring repairs, fencing, trees reported. Motion approved to repair pit, install page wire fence and plant trees Acme has also requested a date be set with Linden M.D and Acme to review problems and propose solutions. Aug 19/96 Memos to Art Alex & Bob Boake. Need Bob Boakc to advise of meeting date for Acme Linden and M.D to meet Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site at 10:00 A.M Memo faxed to Bob and Marylea advising of this date Sept 25/96 RC 42 Road Committee met with JCJ Don Henry Paul Ehmann and councillors from Acme & Linden to review /linden site and discuss options Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits to get more life from available land start negotiations to purchase balance of quarter section west of creek get gov't regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of charging Acme transfer site to be manned & open 3 days per week MD has only agreed to 2 days per week advised present costs for rubble pit is over $11 000.00 and rising current solution is not a long term solution Motion approved to table user fees pending a report on rural /urban users at the various sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion approved to request linden to write AB Environment re stacking pits Motion approved to form a committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter section, west of creek and Bob Boakc be the MD representative on this committee. Oct 15/96 Letters sent to Acme & Linden advising of these motions Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further information be obtained regarding household and rubble dumping fees from surrounding jurisdictions Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received. Nov 4/96 CM p 4 Motion to negotiate with Acme and Linden not to charge user fees at Linden dump and advise of MD s concern re people dumping garbage in rural areas if fees imposed and further suggest a provision be made through taxes to recover operating costs Nov 8/96 Letter sent to Acme and Linden. Dec 5/96 EC #12 Acme has agreed, at this time that user fees not be charged at Linden. Dec 5/96 EC #13 Linden will be assessing their garbage fees in February and March and indicate they want to cooperate in solving this problem (File filed in vault until further developments) 2. Cross Boundary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves -Smith Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring Jurisdiction s transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement. July 9/96 CM p.2 Mr Boakc inquired about an arrangement with Beiseker & Rocky View It was agreed to watt and react only when a request is received. Sept 19/96 EC #28 Cross boundary agreement presented and approved. Sept 30/96 Letter and A/G forwarded to Mountain View Oct 30/96 EC #5 Letter received from Mountain View indicating, in light of the possibility of entering into a Joint agreement for a Regional Waste Management organization, it may be premature to enter into a cross boundary garbage agreement. EC recommended to table this agreement until Druumhellei Solid Waste Management engineering study results received EC report approved by council Nov 18/96 Letter sent to Mountain View advising of EC recommendation. Nov 18/96 Letter sent to Mt. Bill Purves - Smith, Custom Woolen Mills advising MD will allow him to use Linden Dump for household garbage, subject to any applicable fees Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller Apr 22/97 Invoice #6351 to Mr Purves Smith for $18.41 the per capita charge levied by Drumheller Solid Waste Invoice paid May 5/97 RC #2663 May 13/97 Letter and $18 41 paid to Drumheller Solid Waste. May /97 Telephone inquiries received from Rocky View resident interested in using M.D transfer site was advised to contact office to advise when would be using Office instructed to JDIPENDING.DOC 1'1.iVi)IN6 14LE.,S /1,5A I' Alurch 10, 1 obtain name, etc. and bill the same as Custom Woolen Mills 3. Red Deer River Corridor Intel; rated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ nncmo no change yct public hearing then a final draft to come. Jun 23/97 JCJ ichvised current status consultant hired for inslream inflow needs ind water modelling. Report back by July 31/97 July 3/97 JCJ advises report should be sent to M.D by August 1997 Nov 5/97 EC #19 Oct/97 information update received Planning project still in progress As soon as draft plan is complete and approved for public review here will be open houses Expected the public process will take place in the spring of 1998 Mr Jeffery has requested the information and work from this management plan be tied in with Special Places 2000 Nov 24/97 EC #1 OcU97 update received again along with notification the former project manager Kiiu 13rcnncis has left his position and Terry Krause has filled it. 4. Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions. (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Enviromment re M.D 's letter This letter being fonvarded to Natural Resources Service, Parks Program, for a response Aug 13/96 CM p 7 Mr Wayne Pedri i District Manager, AB Parks Service met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (SepU96) Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pcdrini confirming council s position Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug 27/96 Reported Yvonne Braconnicr has requested, since M.D does not want area this land be re purchased back from the province by her family Also reported this park is used a lot as a day use area. Recommendation approved to write AB Environment advising the M.D would be interested in purchasing this property at a reasonable price, with no sell back clauses attached Sept 30/96 Letter sent to Mr Wayne Pedrini, AB Parks Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original conditions set by AB Parks with the understanding the province will never take back the park and further the Parks Committee look into solving in the most economical manner the water problems at the park Oct 8/96 CM p.2 Noted the terms set by the province are to ensure the park is not used for any other purpose than a recreation area Oct 8/96 CM p.6 Motion approved to write to Mt. Vernon Water Co -op requesting consideration for an extension to commit for a water service hook up at Braconnicr Park due to negotiations regarding the transfer of this park not being completed. Oct 15/96 Letter sent to Mt Vernon Water Co -op Oct 15/96 Letter sent to Mr Wayne Pcdnni Dec 20/97 Letter sent to Mr Pcdrini requesting an update Jan 23/97 EC #19 Reported Mr Pcdrini has advised the transfer of the Braconnicr Park to the M.D of Knechill has been initiated May 9/97 Phoned Wayne Pcdrini and left message Mr Pcdnni away until May 20/97 and will get back to us when he returns July 9/97 Spoke with Wayne Pedrmi transfer in progress July 8/97 CM p 4 Reported that Mt. Vernon has advised the curb stop for the water to the park will be at the north end of the park and a copy of the plan will be forwarded to the M.D. Mt. Vernon has scheduled a sod turning ceremony for July 21/97 and invited all members to attend No specifics regarding the time and place for this ceremony were received. Noted July 21/97 was MPC mcetinb that day motion approved Councillors Boakc and Vickery attend the sod turning ceremony for the Mt Vernon Water Co -op on July 21/97 providing the time of this ceremony was agreeable with their schedules Jan 15/98 EC# 10 Reported Mr Wayne Pcdrini has advised the transfer of Braconnicr is unable to proceed because a builder's lien has been registered against the title, in the amount of $230 170.09 by the legal counsel of Porter Tanner the contractor for the Mt. Vernon water project. S. Invoicinic foi Sti-uctural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve s meeting by Mayor Joyce McDonald Linden. Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back. Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu. Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter JDIPENDING.DOC 4 1'E'NDIN( FILETS ,,M A0 March 10, 199 Oct 8/96 CM p.9 Motion to table this item Oct 22/96 CYI p 1 Reported majority of jurisdictions are in favour of this invoicing. Motion approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban Jurisdictions to further discuss this Issue and set rates and that prior to this meeting the urban fire comumittees reccn,e input rc fire rates from their local fire Chief Oct 24/96 Lettcrs sent to Ill urban towns and villages in MD rcqucstii , available dates to meet and further discuss this issue May 9/97 Update Torrington, Carbon Linden, Acme and Trochu in favour of invoicing for structural fires no response received from Three Hills No responses received back from Oct 24/97 letter requesting available dates for a meeting Aug 21/97 EC #24 Reported all towns and villages in M.D except Three Hills has responded to M.D 's letter All respondents are in favour of invoicing for structural fires EC recommendation -ipprovcd to send •i letter to 'ill towns and villages in the M.D advising of the favourable responses received for invoicing of structural fires, noting Three Hills has not responded and requesting effective Jan 1/98 structural fires be invoiced with the understanding any person invoiced for structural fire and not having insurance coverage for same will have their invoice cancelled N.13 Will need a bylaw to invoice for structural fires Jan 12/98 Discussed at Elected Officials Meeting and agreed to refer this matter to the Mar 19/98 Fire Commlittee meeting 6. Recreation Grants June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00 as an unconditional grant Cheque not issued yet Aug 9/96 EC #10 Linden has forwarded two recreation proposals EC recommend copy be provided to each councillor and this matter be tabled until the next meeting. Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion approved to table this item Oct 22/96 CM p.6 Recreation grants summarized and discussed Motion approved in view of there being no recreation joint service agreements negotiated and in view of MD wishing to show good faith the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three Hills, Trochu, Acme, Carbon, Drumheller based on a percentage and three year average Oct 30/96 EC #14 EC recommendation to pay urban recreation grant, Three Hills $28,000.00, Trochu $19,000.00, Acme $10,500.00, Carbon $8 700.00 Linden $0.00 Drumheller $2,500.00 and already paid to Torrington $1,294 46 EC reported approved by Council and letters and cheques sennt out. Nov 5/96 CM p.5 Motion approved to table Joint services (including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention. Nov 19/96 EC #12 Recreation grants reviewed. Nov 26/96 CM p 1 Motion approved to pay $2,000.0 each to rural community centres in Wimborne Huxley and Swalwell Nov 26/96 CM p.l Minimum Recreation Policy adopted A policy for a minimum grant, for recreation purposes, to urban Jurisdictions that do not qualify for other recreational grants and this policy be based on a $2.50 per capita, based on the population of the urban Jurisdiction Dec 5/96 Letter and cheque issued to Linden $1,407 50, letter sent to village of Torrington ($0.00 ) and cheques and letters to Swahvcll Wimborne and Huxley Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's preliminary position for the funding of operating recreation facility costs- All towns and villages pool and arena deficits to be totalled All town and villages and M.D of Kneehill current population to be totalled and divided into total deficit This amount will be the maximum per capita deficit of the area M.D of Kneehill will pay maximum per capita deficit of area to each town and village, based on urban population, to a maximum of M.D of Kneehill's population % of area (44.1 %) of the total town or village deficit, whichever is the lessor amount. M.D of Knechill will pay a minimum of $2.50 per capita to each town and village based on town and village population Recreational facilities could be administered by a Regional Recreation Board Definition of Deficit Operating revenue less M.D of Kneehill grants to towns and villages and reserve usage. Operating expenses less debenture debt, reserves and capital. Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D 's position. Feb 6/97 EC 429 Reported Acme has advised it agrees in principle with M.D s position. EC recommend to table until all responses received Feb 11/97 CM p.6 Reported Three Hills has advised they are in agreement with the M.D s proposal and request a three year agreement, reflecting this position be prepared ASAP Feb 11/97 CM p.6 7 Response received from Linden stating they are basically in agreement except for following more rural ratepayers in the Linden area the amount of assessment in the area due JD/PENDING.DOC PENDIA1( I,ILI:S11S117 March 10, 1998 to intensive livestock operations is substantial and those people's tax dollars arc being used to fund recreational facilities in other areas. Linden suggests the deficit be left in place and a per capita minimum recreation policy be dropped to $2.00 per capita based on both urban and rural populations M.D noted intensive livestock operations are assessed the same as farm operations and there is no additional assessment IC \'red On improvements except ror residences which -ire issessed in the sane manner for troth farm and uitcnsivc livestock operations M.D -ilso igrecd a recreation policy not •igreeiucat would be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden clarifying the assessment of livestock operations. Feb 20/97 EC #23 Trochu has advised it has approved the M.D s proposal providing the words `whichever is the lessor amount' is deleted from the proposed policy and providing the Trochu pool is not included as it is covered under a separate agreement EC recommendation to wait until all responses are received before rcviewmb this matter May 20/97 Letters sent to all urban centres in M.D showing 1997 operational recreation grant calculation for their jurisdiction May 27/97 CM p 7 Motion approved to recommend uniform user fees for pools and arenas. June 2/97 Letters sent to all urban centres in IvI.D requcstmn , uniform user fees for 1997 for pools and arenas June 10/97 CM p.2 Motion to table this matter until all responses received and further faxed all towns and villages requesting their response prior to next council meeting June 13/97 Letters faxed and mailed to all towns and villages requesting responses to the M.D s May 20 and June 2 letters Responses requested prior to June 24/97 June 24/97 CM p.2 Motion to table this item pending responses from Torrington and Three Hills July 8/97 CM p 7 Responses to M.D s recreation policy and uniform user rates reviewed. Motion approved Carbon be advised due to its lack of participation in the Regional Recreation Board discussions and Board formation, the M.D operational grant policy is not applicable to this Jurisdiction, the M.D recognizes its rural residents use the Carbon recreation facilities and shall pay a minimum urban recreation grant to Carbon as per policy 15 1 that being a grant of $2.50 per capita, with per capita based on the population of the urban jurisdiction and further the M.D will be willing to reconsider its position should Carbon decide to re look at its position regarding uniform user fees and participation in forming a Regional Recreation Board July 8/97 CM p.8 Motion approved a letter be sent to all towns and villages recommending they accept Trochu s offer to host a meeting to discuss the formation of a Regional Recreation Board and further the M.D s position regarding uniform user fees be reiterated the M.D acknowledge it realizes fees have been set for 1997 but would like to see uniform rates for 1998 as it feels the entire municipality is one community and the rural residents access facilities in all parts of tlus community July 8/97 CM p.8 Motion approved the town of Three Hills be advised the M.D is willing to lionour its conunitment towards Phase II of the arena project but because of the advanced timeline for this work, cannot offer manpower nor equipment in lieu of cash as all 1997 work has been scheduled. M.D will budget for its commitment in its 1998 budget. M.D s commitment be as per policy 15 -3 with capital grant calculated as 34 1% of $175,000.00 = $59 675.00 July 17/97 Letter sent to Carbon advising of M.D s position, as per motion July 17/97 Letter sent to all towns and villages rc user fees and formation of Regional Recreation Board. July 17/97 Letter sent to Three Hills re Arena Phase II commitment. July 18/97 EC #20 Letter received from Trochu inquiring about the number of people the M.D would like to see on Regional Recreation Board EC recommendation both Mr Vickery and Mr Boake Recreation Committee members represent the M.D on this Board July 18/97 EC #21 Trochu has sent a letter advising it has already set its pool rates for 1997 but will consider uniform rates for next season It also plans to raise its arena rates in the fall of 1997 EC reconuneiidation to accept and file July 22/97 CM p.8 Agreed to sent copy of July 17/97 letter to Carbon to all towns and villages July 22/97 CM p.8 July 18/97 town of Three Hills letter presented to council Noted letter sent prior to the town addressing the M.D 's letter Three Hills letter states their Council is concerned about a Regional Recreation Board being empowered to make decisions on the operations of an existing facility that most voting members of this Board had not financially contributed towards the town was receptive to a Regional Board overseeing any facility all participants had contributed towards, town also requested a meeting to discuss M.D s capital recreation policy Motion approved to table this matter until all towns and villages receive a copy of the M.D s letter to Carbon regarding its recreation grant July 31/97 Copies of M.D letter to Carbon sent to all towns and villages July 31/97 Letter sent to Trochu re Regional Recreation Board representatives. Aug 21/97 EC #19 EC recommendation the 1997 Operational Recreation Grants be paid, as per recreation grant policies (15 1 & 15 -2) as follows Acme $ 2,346.99 Carbon $ 1092.50 (Minimum Grant) Linden $ 1407 50 (Minimum Grant) Three Hill $27 14972 Trochu $11,854.49 Torrington $ NIL JD /PENDING.DOC P1:N1)IN( I, ILE,S AS A I March 10, /998 TOTAL 543,851.20 Aug 21/97 EC #20 EC recommendation to invite the entire Three Hills Council to meet with the M.D Council to further discuss the recreation capital policy Aug 26/97 CM p.6 Mrs Vetter advised she was trying to schedule •i meeting between fornnglon recreation representatives Mr k1l'cry and herself to discuss the recreation policy Aug 26/97 CM p.) Agreed to invite Three Hills to next M.D Council nicetuib to discuss recreation capital policy Agreed to schedule an appointment for 9.00 A.M on Sept. 9/97 Aug 29/97 Letter sent to Three Hills advising of appointment scheduled for Sept 9/97 at 9.00 A.M Aug 29/97 Letters sent to all towns and villages advising of grant (no letter sent to Torrington) Sept 9/97 CM p.2 &p.5 Town of Three Hills met with M.D Council to further discuss capital recreation policy Motion approved to pay recreation capital grant of $59 675.00 to Three Hills based on a commitment from Three Hills to join an Advisory Board with the objective of this Advisory Board to look towards forming a Regional Recreation Board by 1998 with the goal of the Regional Recreation Board to administer the recreation capital and operational grants Nov 25/97 Notice of Motion for recreation grants presented. Dec 9/97 Notice of Motion amended and approved as follows The M D of Kneehill commit 5100,000.00 per year, commencing in 1998, for the next five years, for recreation operating and capital grants, for swimming pools and indoor ice arenas, excluding the Trochu swimming pool which is addressed under a separate agreement, with the understanding a committee coniprisinl, of three members from each urban .jurisdiction, that being one member of the recreation board one councillor member and one administr•itive employee along with two members front OIL Torrington A}, Society, that being Darryl Bauei and Clint Mason representing the Torrington arena sit on a Recreation Board, with the M.D providing one administrative staff member to this Board Thy purpose of this Board will be to unanimously agree upon the disbursement of this M.D recreation grant and this decision is to be ratified by June 30`i' of each year And further it be understood this grant commitment be in addition to the already approved capital recreation grant to the town of Three Hills for Phase II of the arena redevelopment project, in the amount of $59,675.00 7 AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area. Letter sent April 25/96 Reeve Marz also sent letter of support June 25/96 CM p.10, 11 Reported Three Hills successful with their bid. Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2,450.00 with the clear understanding this has not been approved by the M.D council Mar 26/97 Newspaper report on Feb 10/97 town minutes reports the AB Senior Games Society has budgeted for a $30,000.00 donation from the town and M.D As a residential lot is valued about $15,000.00 this would be the town s portion of the contribution. Mar 26/97 John spoke to Jack Ramsden and was advised Greg Skotheim mentioned this in his original presentation to the Sumner Games It was a suggestion from the original budget committee with no input from the M.D June 18/97 EC #21 Reported invitation received June 17/97 to attend June 19/97 office opening ceremony EC recommend Mrs Vetter attend (Mr Hoff Mr Vickery and Mrs. Lowen unable to attend) June 23/97 June 19/97 letter received from Dan Shea Chairman Senior Games Committee inviting Council to appoint a liaison to work with AB Seniors committee Next meeting scheduled for Aug 18/97 June 23/97 Letter sent to Mr Shea advising as previously advised under letter of April 10/96, the M.D 's representative is Mrs Lowen July 8/97 CM p.9 Motion approved Mrs Vetter replace Mrs Lowen as the M.D 's representative on the AB Senior Games Committee July 11197 Letter sent to Dan Shea, Chairman, Three Hills Senior Games '98 Society advising of this appointment Aug 21/97 EC #18 Reported that Mrs Vetter has been appointed Chairperson for the opening and closing ceremonies and has requested advertising for these games to be placed in the M.D news section EC recommendation approved for this advertising Aug 26/97 CM p. l Mrs Vetter requested 1,050 M.D pins for distribution to the participants of the Senior Games Sept 4/97 Laurie B to order M.D pins (have less than 1,000 on hand) Sept 12/97 M.D published volunteer notice for Senior Games under M.D news section of paper Nov 6/97 Letter to Senior Games advising Marl Vetter appointed at Organizational Meeting as M.D s representative Nov 10/97 CM p.4 Update of Games reported to Council by Marl Vetter JD /PL'NDING.DOC PPNDIN( 1,7LE,,S 4,S S AT ilfarch 10, 1998 Nov 24/98 EC 46 Invitation received for Reeve to attend Opening and Closing Ceremonies of Games opening is July 21/98 at 7.00 P.M at PBI Tabernacle and closing is July 24/98 at 1 00 P M at Tabernacle EC recommendation Reeve Hoff or Deputy Reeve Vickery attend. Nox 27/97 Letter sent to Senior Games advising Reeve or Deputy Reeve will attend the Opening and Closing, Ccrenwnics Nov 27/98 JCJ Memo to Rick & Otto re Smuuier Gaines Dec 1/977 Letter to Capital canceling advertisement for volunteers for Sumner Games. Nov 25/98 CM p.5 Letter received from summer Games inviting M.D to contribute financial support. Advised final budget is $310,500.00, AB Parks & Recreation grant $142,500.00, town of Three Hills grant $15,000.00 Motion approved to contribute $2.00 per capita (based on M.D population) towards 1998 Senior Sumner Games and also contribute a gift `in kind' by offering the use of the facilities at Kcivers Braconnier and Swalwell parks along with the use of the municipal ball diamonds. Dec 4/97 Letter sent to Senior Ganges advising the motion and noting a cheque, in the amount of $10 128.00 representing the $2.00 per capita based on M.D population of 4887 and taking into account the Torrington population of 177 Letter also requested the Games Committee advises as soon as possible, what M.D facilities they would require for the Games so that arrangements could be made for same. Dec 22/97 CM p 7 Marj reported Games Committee pleased with M.D s donation. M.D requested Marl obtain clarification on budget items Dec 22/97 Cheque #3200 issued to Senior Games in the amount of $10,128.00 Jan 5/98 Joyce Trentham picked up 1 050 M.D pins. Feb 24/98 CM p.8 Committee reports Feb 11/98 letter Jan/97 Budget Report & Feb 2/98 minutes presented to Council 8 Buffalo Jump Park Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc. Discussed meeting with Carol Haley when she was next at M.D office to further discuss. No dates have been set for Ms Haley to come to office Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley, MLA when she is next in MD office Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office if Glen makes other arrangements to advise office. Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office (10:30 A.M.) Glen advised by phone Nov 5/96 CM p 1 Mr Wagstaff requested this pending item remain on pending report, noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the municipality for the park operations. Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be willing in forming a partnership with the province to oversee the park Agreed MD was interested and further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some recommendations Dec 18/96 Memo given to Councillors Hanger & Wagstaff May 13/97 CM p.1 Mr Wagstaff reported he and Mr Hanger had visited the park and were arranging a meeting with MLA Richard Marz to further discuss the options for this park. July 8/97 CM p.7 Mr Wagstaff reported he had spoken with Richard Marz, MLA about the possibilities of developing the park Motion approved to have the Parks Committee (Councillors Wagstaff & Hanger) look into the feasibility of entering into a partnership with the province for the operations of this park including the possibility of overnight camping facilities and other options and further the Parks Committee discuss these options with Richard Marz, MLA July 9/97 Parks Committee met with Richard Marz and advised to draft letter to Ty Lund cc Richard Marz. July 22/97 CM p 7 Draft letter presented to Council Motion approved to accept July 11/97 letter to Ty Lund re development possibilities for park including a cost sharing arrangement for the road development into the park including the park entrance down into the park valley Letter sent. Sept 18/97 EC# 16 Letter received from Ty Lund advising the local committee process of the Special Places would provide the appropriate forum to discuss the role of the park. Also noted the province is unlikely to fund in the foreseeable future, ironies for the road into the park or for camping facilities EC recommendation to invite Mr Pedrim to meet with council and further discuss the park. Sept 20/97 Letter sent to Wayne Pedrim inviting him to meet with council Oct 15/97 Mr Pedrini phoned to advise is very busy and will meet with Council in Jan/98 Jan 2/98 Letter sent to Mr Pedrim advising him of Jan/98 Council dates and requesting an appointment with lum for council on Jan 20/98 Jan 15/98 EC #10 Reported Mr Pedrini has advised the park is included in Special Places 2000 so it is premature to meet but rather wait for the Special Places 2000 report. 9 AT &U Secondary Partnership Program Review Request Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various issues including 75/25 partnerslp sharing of this program. Motion approved to request AT &U to review JD /PENDING.DOC PENDING FILEV A S AT March 10, 1998 these cost sharing arrangements Oct 15/96 Letter sent to Rob Penny May 9/97 No response received yet Aug 20/97 Another letter sent to Rob Penny, along with copy of Oct 15/97 letter and requesting this matter be looked into Sep 18/97 EC 43 AT&U (Rob Penny) has advised any review of the cost share ratio for this program would have to involve all municipalities as all cost share ratios arc relevant to each other Further, it is AT &U s intent to cost share the overall program at 75/25 Kneehill's request is still being considered relative to other municipalities and the impact of any change 10. Regional Watei Committee May 8/97 EC #34 Letter received from Three Hills inviting M.D and urban centres to a regional water meeting June 5/97 at Trochu EC reconunendation to have Water Comimttee members (Councillors Lowen, Boake and Vickery) attend this meeting June 10/97 CM p.2 June 5/97 meeting minutes discussed Motion approved to participate in the proposed water study to a maximunn of $1 00 per capita June 16/97 Letter sent to Regional Water Commission c/o Trochu advising of M.D s motion and requesting information details about next meeting date, etc Aug 7/97 Copy of July 3/97 letter received from Three Hills to Trochu advising motion approved to undertake regional water study at a cost not to exceed $100 per capita per community Jan 12/98 Discussed at Elected Officials Meeting Agreed to set committee meeting dale for Feb 19198 at the Knechill office Feb 19/98 Next meeting date set for Mar 11/98 11 AL Exhibition Groun Apr 17/97 EC #15 Apr 8/97 Ag Exhibition minutes report that a motion had been made for the M.D not to be involved with this conunittee motion approved to disband the conuruttee and those still interested to form another committee without M.D involvement EC reconunendation for M.D to cease involvement and the Ag Exhibition trust account (balance of $812 11) be kept, as is, until the exhibition group is organized and these funds can be transferred 12. Traffic Fatality South ind East of Village of Acme May 27/97 CM p.3 Reported on May 23/97 traffic fatality west of Range Road 25 -6 on Townslup Road 23 3 (1 kin SE of Acme) Richard Wallace driver of truck eastbound and appears driver lost control of velucle which left road and flipped over killing the driver Road at accident scene was muddy and rutted due to weather Road part of village of Acme M.D bladed road as a courtesy to Acme This section of road was bladed the week prior to the accident Mr McCook showed video of accident scene June 5/97 Letter received from Weir Bowen, solicitors for Mrs. Debbie Wallace providing notice of intention to bring forth an action under MGA 532 June 6/97 Letter and documentation forwarded to Jubilee Insurance. June 10/97 CM p.5 Lawyer's letter reported to council along with referral of matter to Jubilee Insurance June 18/97 JCJ spoke Isabel McNabb Leonard Hirst and Miller She is adjuster for village of Acme Was advised Acme will be suing M.D JCJ disclosed no information and staff advised to refer all inquires to JCJ June 25/97 PWS met with Doug Wasson, Baldwin & Associates He is our adjuster for this accident Mr Wasson advises the M.D does not have to speak to anyone about anything we forward all inquiries to him PWS gave video of accident to Mr Wasson 13 Equity Watei Costing Mar 17/97 Letter sent to Three Hills requesting an accounting of the Equity water system Specifically revenues and expenditures from start of system (May 1995) to Dec 1995 and for the 1996 year Dec 31/97 Letter received from town advising of Equity water consumption and forwarding a cheque, in the amount of $24175 for the $0.01 per metre additional billing (water rates dropped in 1997 but M.D advised town to continue billing at 1996 rates and reimburse M.D for excess at end of the year) * *RECOMMEND FILE THIS ITEM ** 14. Carbon Transfer Site Operation May 22/97 EC #13 Village of Carbon has sent letter proposing Carbon site be maimed to conform with future legislation Village proposing the M.D appoint someone to roan site 50 Mondays per year and village will sec to other tow Mondays EC recommendation Carbon oversee the manning of this site, the M.D pay 50% of these costs, as per transfer site agreement June 2/97 Letter sent to Carbon advising of M.D 's proposal June 24/97 CM p.2 Agenda item tabled July 8/97 CM p.6 Item tabled pending receipt of further information July 18/97 EC #5 Reported village has responded to M.D 's letter re 50% cost sharing of maimed site Carbon considers the manning of the site a total M.D cost as they pay an attendant to pick JD /PENDING.DOC PBNDIN6 PILF..S Al S /17 March 10, 1998 up hamlet garbage the site facilitates rural users Carbon requests M.D to reconsider EC recommendation the M.D maintain its position of 50/50 cost sharing as per agreement and under the same terms and conditions as the other villages July 31/97 Letter sent to Carbon Scpt 10/97 Bob Boakc & Jennifer Dcak nicl with Drumheller Solid Waste Ass it (Ray Ronianetr & Famnu Nygaard) and Bryce Jensen, village of Carbon to discuss Carbon site. Agreed site should be open one day per week and effectively manned Agreed Ass n to send letter to M.D and Carbon stating minimum standards and guidelines Oct 6/97 Letter dent from the Ass n to Carbon recommending controlled access to the site Oct 9/97 EC #9 Meeting and letter reported to EC Reconunendation to accept and file and await response and proposal from Carbon for the site operation Oct 22 &23/97 EC #16 Response received from Carbon Carbon proposes the M.D pay for manning the site on Mondays for rural users village residents would access on Wednesday mornings and Thursday mornings, which is [lie normal garbage pick up day also keys will no longer be handed out for the site EC recommendation to have this matter further reviewed by Mr Romanetz and Mr Boakc Sept 9/97 CM p.3 Mr Boakc reported the Ass n will be sending Carbon a letter advising the M.D is willing to share costs on a 50150 basis providing the site is accessible to all residents during operating hours Motion approved to table this matter Dec 22/97 Motion approved to table thus matter Dec 23/97 JCJ spoke with Wendy Sowcrby who advises she is OK with dates and will probably not get transfer site shack etc up and running until later in the new year Jan 6/98 CM p.2 Above notation reported to Council Motion approved to request Carbon to accommodate those residents who work during the week by ensuring one of the two half days the site is open will be a Saturday afternoon Jan 13/98 Letter sent to Carbon re site operating hours and requesting the M.D s request be presented to Carbon s Council and a response on same received. 15 LUB 1061 Review Nov10 /97 Public Hearing held to review LUB proposals for changes to the confinement of livestock and intensive livestock operations No amending bylaw proposed. LEAD )Livestock Expansion & Development Team presentation at this hearing Dec 8/97 Notes prepared by JCJ re amendments to existing bylaw and to questions raised at the Public Hearing by concerned panics 16. CP Rail Line Abandonment Dec 2/97 EC #2 Report from AB TrailNet that the TransCanada Trail Foundation has a representative negotiating with CP to acquire the abandoned rail of ways for a walking rail EC recommendation to write to CP and express concerns about the abandoned rail line from Drumheller to Acme, Wimborne and requesting information on this matter Dec 15/97 Letter sent to CP Rail 17 Freedom of Information and Protection of Privacy Act (F01P) All local government will fall under FO1P legislation Oct 1/99 AB Municipal Affairs will be conducting training workshops for local governments. Laurie Brosseau (now Barb Long) and Jennifer Dcak will be involved in this process 18. AAMD &C Spring Convention Convention to be held Mar 30 April 1/98 at the Edmonton Inn. One room for Reeve reserved at Edmonton Inn with rest of accommodation at the Chateau Louis 19. Diversified Animal ManaLement Feb 5/98 EC 420 Reported Diversified Animal Management is seeking a location for an alternative livestock abattoir & processing facility EC recommendation this matter be referred to the development officer for more information Feb 10/98 CM p 1 Agreed to have Mr Rusling contact the company to obtain more information Feb 13/98 Letter sent. Feb 19/98 Letter received from Diversified advising they will contact us if any further information is required. 20. Ward Boundary Bylaw Dec 9/97 CM p.3 First reading to ward boundary bylaw Jan 7 & 14/98 Ward bylaw advertised. Deadline for petition against bylaw is Mar 17/98 21. Bearspaw Petroleum Request for Reduction in Lease Agreement Nov 24/97 EC# 13 Bearspaw has requested a reduction of 50% for the lease on its well 04 -03 30 21 W4 as the well has reduced operations. EC recommendation to write to Bcarspaw and inquire whether resident farmers owning land where there are low producing wells, are also being requested to JD /PENDING.DOC 10 E 0 Ell E PFNDINC FILT,S A,S AT /Yfurch 10, 1998 consider a reduction in their leases and if these parties are accepting reduced lease prices then the M.D will do likewise Nov 28/97 Letter sent to Bcarspaw Mar 9/98 To dale, no response received RECOMMEND FILE TIIIS ITEM ** 22. Lionel Brisson, TorrinLton Feb 6/98 Letter received from Mr Brisson advising of his two medical conditions coronary artery disease and acute anaphylaxis 100% cheinical intolerance JCJ advised Lonnie and Jeri phoned Mr Brisson s doctor to obtain more specifics Dr Kassam referred this matter back to Mr Brisson Feb 18/98 Faced this correspondence to Barry SJohc for legal opinion Mar 6/98 Fax received from Barry Sjolic Mar 9/98 Double registered mail sent to Mr Brisson listing the County s services and requesting Mr Brisson send us a letter specifying how these services affect his health recommending he consult his physician to obtain his opinion and noting upon receipt of his response we can better assess how we can be of assistance and upon review of this matter can entertain a policy to address his requirements 23 Alberta TrailNet Dec 18/97 EC #2 Information received on Alberta TrailNet. EC recommend to accept and file Dec 22/97 CM p 1 Motion approved to sent AB TrailNet a letter expressing the M.D s concerns about their proposed recreation trail It was noted their request for support at $36.00 per metre equates to $61 200.00 per nine the M.D could build a substantial road for this amount. Concerns were also raised about infringement along the proposed trail fencing costs etc Jan 2/98 Letter sent. Jan 15/98 EC #25 Reported there will be public meetings to examine draft proposal of AB TrailNet. Meeting scheduled for Jan 20/98 at Red Deer College. EC recommend either Mr Vickery or Mr Wagstaff attend this meeting Jan 20/98 CM p.1 Mr Wagstaff advised he would attend the meeting 24. Radio system upgrading Feb 24/98 CM p.3 Motion approved to proceed with the upgrading of the Winborne and Carbon radio towers to bring the radio system up to date at an estimated cost of between $10 $15,000.00 plus GST 25 Snecial Places 2000 Participating municipalities on the Local Committee are Starland Kncehill Stealer and Red Deer Glen Wagstaff appointed as Kncehill s representative to the Local Committee with Jim Hanger as a second. This Committee has prepared a background information package on the Tolman Badlands candidate site and advertised same throughout the area. A copy of this background information is available for review at the office 26. Alberta s 100 °i Anniversary Celebration July 18/97 EC #13 Information received on province s Anniversary Strategy Coninittec, chaired by Colleen Klein, to plan for the province s centennial in 2005 EC recommend councilors submit their suggestions to the administration for forwarding to the anniversary committee. July 22/98 CM p.6 Recommendation for each Councillor to consider this matter and it be referred to the next council meeting July 31/97 JCJ memo to all councillors Aug 12/97 CM p.6 Discussion on having `Welcome Signs' placed at the primary highways of the municipality Discussed having anew M.D logo and new pin design contest. Motion to table this item until the first meting in March 27 Kncehill Ambulance Jan 21/98 M.D sent letter to the Kneehill Ambulance Board requesting them to reconsider their offer regarding the operations of the ambulance as proposed Aug 29/97 In this proposal, the M.D proposed to pay the entire ambulance requisition and assume responsibility for the ambulance operations The M.D requested a response by Mar 1/98 as one of its employee's was leaving Feb 19/98 EC #10 Kneclill Ambulance requests an extension to Mar 18/98 to respond to the M.D s proposal EC recommend this extension be granted Letter sent to Kncehill Ambulance Feb 2/98 Meeting with Kncehill Ambulance and Acme and Linden fire departments to discuss the radio system Suggestions made on ways to improve the communications Also the Linden hall rent was discussed and a recommendation made by the M.D 's fire committee that the rent be 50/50 cost shared between the ambulance and fire Feb 4/98 Letter sent to Kneehill ambulance (copies to all towns and villages) noting as a follow up to the Feb 2/98 meeting, no changes have been made to the repeater at Linden After research and trying JD /PENDING.DOC 11 PENDING 1%I 1ES AS A7' A•larch 10, 1998 various options discussed at the meeting the original set up was maintained 28 Village of Torrington Office Space Dec 22/97 CM p.3 Reported the Torrington Tourism Action society the post office and the fire department have all expressed an interest in using the village office space Motion approved the upstairs and back end of office area at the village of Torrington office in addition to the fire hall, be designated for use by the Kneclull/Torriington fire department and the use for the front end of the office space be decided at a later date Jan 6/98 CM p.6 Reported Treasury Branch agent, post office Tourism Society and fire department all interested in office space Post office and Treasury Branch willing to rent front end of office Motion approved to rescind previous Dec 22/97 motion and approve as follows Kneehill/Torrington fire department be given the use of the south west portion of the village office main floor area (council room) in addition to the fire hall, the remaining office space (front office area and all of the upper level) be offered to the Torrington tourism Action Society on a one year lease, at $150.00 per month, renewable every six months thereafter and with the understanding and agreement thus society will look after the library/book exchange facility currently located in a portion of the upper level of this building Jan 2/98 Letter sent to Tourism Society along with lease agreement. Jan 13/98 Letters sent to fire department, post office & Treasury Branch Mar 2/98 Jen phoned Dianne Kuria, Tourism Society to enquire about lease Advised the Society would be meeting on Wednesday Mar 4/98 and she would advise of decision Mar 9/98 Jen phoned Dianne Kuria and she advised was not enough members at meeting for quorum Will be holding another meeting tonight and will advise. TRANSPORTATION PENDING ITEMS. 1 AAMD &C Petroleum Products Buying Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date, not yet operational we are still purchasing petroleum from Linden Co -op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place Executive Committee recommending M.D go with group as financially benefiting. Aug 13/96 EC report approved. Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School Div Has separate account from the M.D for their fuel purchases ** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six montlis) May 9/97 Phoned Ken Maclean/Thelma at Trochu (school division) and they advise Petroleum Products are still about $0.01 cheaper per litre for diesel Laurie B advises so far not being billed for management fees No invoices yet received for May /97 Mar 9/98 Laurie B doing a six month comparison report of prices. 2 Schmautz Pit S' /2 20 -32 26 W4 Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9,000.00 with $5,000.00 payable May 1/96 and $4,000.00 payable Nov 1/96 Jun 6/96 EC# 17 Carrying on with plans for relocation of Torrington Rubble pit to tlus location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) Jun 26/96 Letter from Barry SJolie inquiring about this file Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with subdivision application. June 25/96 Torchinsky Eng Invoice #6805 $4 646.48 & invoice 6882 $1946.01 Mar 11/97 CM p.2 Letter received from Mr Stewart MacKinnon AB Environment, advising the site would be suitable for a transfer station but does not meet the requirements for a dry waste site (Class III landfill), the site is not hydrogeologically suitable and would not provide the required contauunent. The proposed development does not meet the standard set back requirements from the shore of the creek. The letter recoiiunends the M.D investigate other sites and explore the potential for further development at the existing site (Torrington) Motion approved to request Mr Al McMillan AB Environment, undertake a site survey of both the Torrington transfer site and the proposed Schmautz transfer site and be made aware of the options available for garbage disposal at these areas JD /PLNDING.DOC, 12 E • • PENDING P-II,,UY AS A T IVIarch 10, 1998 April 6/97 Lonnie met with Mr Stu MacKinnon and inspected both sites. Mr MacKinnon advises if the cells were moved back 300 in from the creek it would fly along with other requests manned sites set back 300 m. monitoring wells secured sitcs(fenced) He will write the M.D later outliriiiig what he feels are the issues July 3/97 EC//7 Rccomnicndauou a nicnio be given to Mr Cunningham rcqucstiuf, an update ou the status of thus nil(, 3 Bleriot Ferry transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported. July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update Sept 19/96 LC# 1 AT &U has advised province proposes to transfer ferry to local Jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg Chamber of Dev & Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U requesting ferry usage and cost information, letter to Drumheller Reg Chamber of Dev Advising M.D interested in attending their meeting on Oct 15/96 letter to Starland inquiring about their intentions regarding this ferry Sept 26/96 Letters sent. Oct 4/96 JCJ attended meeting at Starland with Badlands Starland Drumheller Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from Chamber of Dev & Tourism Reviewed all tourist attractions in the area Advised Chamber of Dev & Tourism arranged meeting, with various provincial Ministers on Oct 15/96 to discuss their proposal to lake over the operations of the various tourist attractions Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies to Starland, Badlands, Drumheller advising MD feels premature to meet with Ministers, need more discussions with stakeholders. Oct 8/96 Letter faxed Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion approved to met with Starland prior to meeting with Hon Butch Fischer, at AAMD &C convention, and to have Starland and Knechill Jointly discuss this issue with the Minister at the convention Nov 5/96 CM p 4 Motion approved to table this matter until discussions with Starland. Nov 12/96 Met with Starland Agreed Kneclull on behalf of both municipalities negotiate with AT &U regarding the administration and operation of the ferry Nov 12/96 Letter drafted to Minister advising of Kneehill/Starland consensus. Nov 13/96 Meeting with Rob Penny and Minister also Starland present. Presented letter Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to negotiate terms of this ferry agreement. Recommendation approved. Nov 29/96 Letter sent to Rob Penny Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to discuss terms of agreement. Mr Penny will be drafting an agreement and getting back to us. Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kneehhll on behalf of both Jurisdictions will negotiate terms for the administration and operation of the ferry Mar 6/97 EC #8 Draft agreement received based on Klondyke agreement. Annual payment to M.D is $91000.00 derived from actual costs to launch, operate and dock the ferry plus an estimated amount for `extras" to allow for replacement of parts EC recommendation to approve this draft agreement Mar 11/97 PWS #5 Reported Ledcor rebuilding ramps for the ferry and requesting a road ban waiver for cement pumper Motion to approve road ban waiver Letter sent to Ledcor Mar 17/97 Letter sent to Rob Penny advising draft agreement has been reviewed and approved and requesting copy of contract with Ledcor for ferry operations. Apr 3/97 EC #3 Reported Alberta Transportation and Utilities has sent a copy of the Ledcor operating agreement for the ferry EC recommendation to have PWS review document. May 9/97 Meeting arranged with ATU on May 20/97 9:00 A.M. Red Deer June 10/97 CM p.5 Reported on June 6/97 meeting with ATU and Ledcor Motion to approve contract with Ledcor for the ferry operations, under the same terms and conditions as Ledcor /ATU agreement with exception of having the cable and shives considered capital equipment not operational equipment (Lonnie not in a hurry to do agreement wants to wait and let Ledcor get "bugs" out of new ferry first) 4 Crestar Energy Request to Upgrade Road w/o 29 &32 -33 24 W4 June 24/97 CM p.4 Mr Vickery reported he had received a request from Grad & Walker to address the road west of 29 & 32 33 24 -W4 The company needs an all weather road at this location to access three well sites along this section of road. Motion approved to refer to Road Committee July 11/97 RC #5 Recommendation for screenings to be placed on these two nules and a JD /PENDING.DOC 13 ti .y as 1k E • • PLNDIN6 FILLS A,S A7 March 10, 1998 request be made to Crestar (company took over Grad & Walker) to cost share this project July 30/97 Letter sent to Crestar 5 Linden West Bridle Bridge File 6588 SSW 27 -30 -26 W4 April 8/97 CM p I Linden West Bridge discussed noted a few years ago local residents sent a letter to government about the bridge Mr Boake noted he would discuss this matter with local residents April 11/97 JCJ Memo to Bob Boake June 10/97 CM p.4 Reported Richard Marz had requested this Item be placed on agenda. Motion approved to contact Mr Mara for more information and then to send a letter to Hon. Ed Stelmach Minister of Agriculture and Hon Walter Paszkowski Minister of Transportation July 8/97 CM p.5 Letter prepared to R. Marl requesting this bridge file be re- assessed. Letter sent 6. Winthcr Icing Problem SE 15 -34 24 W4 Dec 22/97 Motion approved to authorize Lousana Water Wells to drill a shallow well (20-40 ft. deep) including casing, if necessary, on the west side of the road allowance at SE 15 34 -24 W4and Mr Winther be given the option to enter in an agreement with the M.D to divert the water from this well at his own cost onto his lands for his own use and should Mr Windier not enter into this option agreement then the water from this well be allowed to run along the ditch and take its natural course Jan 2/98 Letter sent to Mr Winthcr and Lousana Water Wells Jan 20/98 CM p.2 Under PWS #1 reported Mr Winthcr willing to take the water but is concerned about possible excess water and storage of same Motion approved to have Mr McCook and Councillors Wagstaff and Vickery meet with Mr Windier to discuss this matter and negotiate a backsloping agreement to address the water problems (SW 15 & SE14 34-24W4) Feb 19/98 Backsloping agreement signed by Mr Wmther and agreement to divert water onto his lands also signed. 7 Equipment Storage Facility Nov 25/97 CM p.2 Motion approved to look into the options for a machine and equipment storage facility along with proposed site locations, and a report and recommendation be brought back to Council R. Roadata Services Jan 6/98 CM PA Under PWS #1 reported Mr McCook requesting more information on a pilot project with Roadata Services which will allow companies to call 24 hours per day to obtain travel permits and travel routes. Cost to municipality nil. JD /PENDING.DOC 14 I 0 LA TRANSPORTATION & UTILITIES MARCH 10/98 I would like to make a recommendations on the divisional graders for the up- coming season. I would like to leave division #1 and # 5 in the same place on a yearly basis at the same price and tender out division #3 on a six month summer only contract. The gravel crew is still hauling to the 21 & 27 stock pile from the Bauer pit. The graders have been pretty quiet only going when the weather dictates Our boys are either cutting brush or working on bridges or culverts We've started rolling up snow fence that we had out this year It's late enough in the season that I don't think it will save any problems now this way the farmers won t be yelling at us if they get out on the land early J